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HomeMy WebLinkAboutMPD-07/13/2016 RECEIVED MEETING AGENDA DEC - 7 2016 Mattituck Park District Board of Commissioners Meeting Southold Town Cleric Wednesday, July 13, 2016 @ 6:30 p.m. Presiding Commissioners Gerard Goehringer, Co-Chairperson Michael Ryan, Co-Chairperson Nicholas Deegan, Commissioner Call to Order Pledge Approval of 6/13/16 Meeting Minutes Presented via email Treasurer's Report Shelley Maddaloni Clerk's Report Lydia Tortora Maintenance Report Ed Grohoski PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes 1. 2017 Proposed Budget 2. Aldrich Lane Building Addition —Scope of Work 3. Veterans Park Building Addition —Scope of Work 4. Tree Trimming and/or Removal RFP for Vets and Yacht Club Properties RESOLUTIONS Resolution No. 2016-60 adopting the proposed budget for 2017 prepared by the Treasurer, representing a 0% tax increase Resolution 2016-61 authorizing the Secretary to publish the 2017 proposed budget Resolution 2016-62 appointing Diane Cotugno and Christine Elliot as Election Inspectors for the 8/11/16 budget vote Resolution 2016-63 appointing Lydia Tortora as Election Coordinator for the 8/11/16 budget vote Resolution 2016-64 authorizing the Clerk to solicit bids for tree trimming and/or tree removal at Veterans Park and Yacht Club properties in accordance with the Request for Proposal Resolution 2016-65 approving the purchase of Sage50 software for accounting purposes Resolution 2016-66 authorizing the execution of the Paychex contract for payroll services, etc. for all Park District employees Resolution 2016-67 amending Resolution 2016-58 for the purchase of additional mobi- mat materials Resolution 2016-68 retaining L.K. McLean Associates, P.C. for engineering services for Aldrich Lane building addition and sanitary system Resolution 2016-69 retaining L.K. McLean Associates, P.C. for engineering services for Veterans Park bathroom building and sanitary system modifications Resolution 2016-70 approving Bill Register and authorizing payment of current bills EXECUTIVE SESSION Matters Involving Employment of Particular Person(s) PUBLIC COMMENTS MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES JULY 13,2016 Attendance Gerard Goehringer, Co-Chairperson RECEIVED Michael Ryan, Co-Chairperson Nicholas Deegan, Commissioner DEC - 7 2016 David Prokop,Legal Counsel Shelley Maddaloni, Treasurer Lydia Tortora, Clerk Southold Town Clerk Lynne Krauza, Secretary CALL TO ORDER Secretary L. Krauza called the meeting to order at 6:29 p.m. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES Motion by G. Goehringer, seconded by N. Deegan,all in favor and motion carried to approve the Minutes from the June 13,2016 meeting submitted via email with revisions. TREASURER'S REPORT S. Maddaloni reported that cash totaled$21,836.78,Money Market Account totaled $1,245,613.20,petty cash totaled$480.00, assets totaled$1,267,929.98,liabilities totaled $3,202.66, fund balance totaled$1,264,727.32,leaving a liabilities and fund balance total of $1,267,929.98. S. Maddaloni presented the payroll journal from Paychex and the bank statement to the Commissioners for review. D. Prokop said these items should be copied and part of the Treasurer's Report monthly. She was concerned about the amount of backup documentation to be copied monthly for the bank statements and the amount of ink and paper to be used(she said approximately 60 pages of backup). D. Prokop said starting this evening and going forward, all financial documents should be part of the Commissioners' meeting packets as per the auditors' recommendations. N.Deegan said that in the past,the Treasurer would make documentation available and the Chairperson would stop by and review same. N. Deegan also suggested that L. Krauza not print Minutes and they can be approved via email. D. Prokop stated that the auditors recommended that all Commissioners review this documentation. S. Maddaloni asked how we are going to follow through on other recommendations and would like to move forward on these items in 2017. She said it should be across the board and not limited to her responsibilities. G. Goehringer suggested we discuss one or two recommendations per month. D. Prokop asked to see the Paychex Agreement which was handed to G. Goehringer. He reviewed the agreement and questioned the term and wants to make certain that nothing binds the Park District to an extended time period. S.Maddaloni said Paychex is contracted on a monthly basis and offered for him to speak with her contact. D. Prokop asked what is prior notice needed to cancel. It was agreed that the Commissioners will pass a resolution this evening adopting the Paychex Agreement that S. Maddaloni executed on 6/2/16 with a 30-day cancellation notice. L. Tortora said that when the bank statements come in,she checks the deposits listed against her deposit slips for accuracy. D.Prokop said the purpose of distributing copies of the bank statements to the Commissioners is for the bank reconciliation. He said the Commissioners should decide whether the Treasurer does this or an outside firm. This backup documentation is necessary for the bank reconciliation. S. Maddaloni questioned why outsource the bank reconciliation when she does 99%of the bookkeeping. She suggested a discussion in Executive Session or to meet before the next Work Session to review the other items that she feels need attention after the audit and her notes she took where we are not following the recommendations. D. Prokop suggested that if the Commissioners want to do it tonight,we can and S. Maddaloni said she needs to review everything from the audit and issues with some vendors we use. M. Ryan stated that N. Deegan said he was requesting a$20,000 reduction for next year's budget and G. Goehringer said we are adopting the same budget as 2016. D. Prokop said we need to see the statement for the Money Market account. S. Maddaloni said she moves money out of the Money Market Account into the checking account to pay bills and that the first 12 days in a month the balance isn't the same. D. Prokop asked who has signing authority on our accounts and it is currently S. Maddaloni and N. Deegan. N.Deegan said he went to Capital One Bank to inquire as to signing authority and they told him they wanted to speak with G. Goehringer. It was agreed that a third person would be added as a signer on the account and we will do an add-on resolution for tonight's meeting. Motion by G. Goehringer, seconded by N. Deegan, all in favor and motion carried to accept and approve the Treasurer's Report. CLERK'S REPORT L. Tortora said that it has been a very busy month and all Commissioners should have copies of the June and July calendars for Community Room and Picnic Area. She said this is the first year we are double booked in July and the revenues reflect this. She said beach permit revenues are down almost$1,000 than two years ago for weather related reasons. She said beach permits depend on weather, especially guest permits. She said they receive several phone calls from people looking for public beaches,asking about Bailie Beach. She said the Lodge is very busy as well. D.Prokop and the Commissioners audited Boy Scout Troop 64 and Irene Webb and everything was found to be in order. Motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried to accept and approve the Clerk's Report. MAINTENANCE REPORT There was no maintenance report submitted for this meeting. N.Deegan said that the maintenance crew writes on their time sheets what they do each day and said why duplicate. G. Goehringer said that we should have a separate report for each meeting. N. Deegan said that Ed feels he does not have the authority to prepare this report because he does not oversee the maintenance staff. L. Tortora said the work sheets are in the office. D. Prokop said the Commissioners should decide if they are going to abandon the Maintenance Report. L. Tortora said that the Civil Service classification does not permit Ed to prepare this report. It was agreed by the Commissioners that they will review the work sheets at each meeting and there will be no Maintenance Report submitted for meetings. 2017 PROPOSED BUDGET S. Maddaloni distributed a handout with proposed numbers and said she spoke with the State Comptroller's office and we can raise our appropriated fund balance and suggests we increase site improvements to $250,000 and take it from the Money Market Account. D.Prokop said our proposed budget should reflect our intentions and M.Ryan distributed a list of projects totaling approximately$321,000. S. Maddaloni suggested we increase payroll,employee benefits, site improvements, equipment and reduce contingency slightly. L. Tortora expressed concern about facility rentals. G. Goehringer said he is okay with S. Maddaloni's recommendations so long as the math works out. 'S.Maddaloni said she would prefer they outsource the budget and not bank reconciliations. S. Maddaloni will email L. Krauza the proposed 2017 budget so that she can forward to the newspaper for publishing on July 28 and August 4. ALDRICH LANE'BUILDING ADDITION The Commissioners reviewed L.K. McLean Associates estimate which does not include SCWA hook-up. N.Deegan said he will contact SCWA. It was agreed that the Commissioners will digest this proposal and this matter will be placed on the Special Meeting Agenda for 7/25/16. VETERANS PARK—BATHROOM ADDITION It was agreed that the Commissioners will digest L.K. McLean Associates proposal and this matter will be placed on the Special Meeting Agenda for 7/25/16. TREE TRBDIING AND/OR REMOVAL RFP FOR VETS &YACHT CLUB The RFP date to return sealed bids is 7/25/16 by 2:00 p.m. and it was agreed that we will hold a Special Meeting on 7/25/16 to open the sealed bids and award the contract. L. Krauza will email the newspaper to include this Special Meeting. GRASS N. Deegan said Cornell Cooperative Extension offered to train or work with our maintenance staff to learn how to grow grass for free. They are willing to come to a meeting. N. Deegan will reach out to Cornell. MISCELLANEOUS L. Tortora said that Chrissie is away from 8/4 until the day before the election and both fee collectors are away as well. She said we will need to change our Legal Notice for absentee ballots to the days that she is in the office. She said she will be doing the fee collecting during this time frame. PUBLIC COMMENT Irene Bradley,Janet Mehan,Jim Burke and one other person were in attendance from the public. Janet said it is frustrating to witness discussions about changes in minutes, questions about procedures and additional resolutions and asked why these items are not discussed at a Work Session. She said at the beginning of every meeting there is banter and no one seems to know what everyone is doing. G. Goehringer stated that items come up and gave the Bailie Beach camping issues as an example and spoke about the sign to be ordered. He suggested a 4' x 5' sign that will reiterate that no camping,no overnight camping, etc. is allowed and that the beach is for MPD residents only. He said the wording will be worked out via email with the Commissioners. Irene asked if"Keep off the Bluff'can be added to the sign. G. Goehringer said we can have a separate sign for this and Irene said just add it to the other sign. Janet questioned whether this was good for our liability and D. Prokop said the sign gives us backbone with the Police Department. G. Goehringer said the sign is what the Police Department asked us to have installed. Irene questioned whether the Scouts would still be allowed to camp on the beach as they have been doing for years. L. Tortora said that this should not affect the local Scouts and M. Ryan said he has a problem with different rules for different people. N. Deegan said this was brought up at the Work Session and no one objected then and L. Tortora said the Scouts camp on the beach twice a year. N. Deegan said he would like to see the Scouts be able to continue camping on the beach. L. Tortora said she has Scouts coming this weekend and several upcoming weekends and that the policy will stop people from trespassing and not the Scouts. M. Ryan said we need a policy applied evenly. D. Prokop said we need to decide whether we are going to allow camping for Scouts. G. Goehringer said we could institute a permit to allow Scouts to camp and M. Ryan said our policy should apply to everyone. Irene said the Scouts can find another location to camp. All three Commissioners agreed to no camping for all. L. Tortora said she will have to revise all handouts of rules and regulations for Scouts. It was agreed that a potential policy will be discussed at a future Work Session. Janet said she has had a lot of negative comments from residents about putting another building at Vets. L. Tortora said she has received many positive comments about adding a bathroom facility at Vets. G. Goehringer suggested we remove the shed and N. Deegan said we should remove the concession stand building. Janet asked why not use the concession stand building and G. Goehringer said it has no foundation and is not ADA compliant. N. Deegan said the lifeguards store equipment in the concession stand building and that they can put these items in a smaller shed. Janet said many people don't want another building on our beach. M.Ryan said before the Community Room building was built there was lots of opposition and now people love it. Irene said she was concerned about vistas and to be concerned about the placement of an additional building. Janet suggested that the Commissioners allow residents to do research on this issue and advise of their findings. M. Ryan said we will hire an engineer to assist and that you can go online to get all the information you need. N. Deegan said he will consult with a few people about the site and report back. EXECUTIVE SESSION Motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried to go into Executive Session at 8:42 p.m.to discuss personnel. Motion by M. Ryan, seconded by G. Goehringer,all in favor and motion carried_ to come out of Executive Session at 9:09 p.m. RESOLUTIONS Resolution 2016-60 adopting the proposed budget for 2017 prepared by the Treasurer representing a 0%tax increase was unanimously approved. Motion by G. Goehringer, seconded by M.Ryan, all in favor and motion carried to unanimously approve Resolution 2016-60. Resolution 2016-61 authorizing the Secretary to publish the 2017 proposed budget was unanimously approved. Motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried to unanimously approve Resolution 2016-61. Resolution 2016-62 appointing Election Inspectors for the 8/11/16 budget vote was unanimously approved. Motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried to unanimously approve Resolution 2016-62. Resolution 2016-63 appointing Lydia Tortora as Election Coordinator for the 8/11/16 budget vote was unanimously approved. Motion by G. Goehringer, seconded by M.Ryan, all in favor and motion carried to unanimously approve Resolution 2016-63. Resolution 2016-64 authorizing the Clerk to solicit bids for tree trimming and/or tree removal services at Vets and Yacht Club properties was unanimously approved. Motion by G. Goehringer, seconded by M.Ryan, all in favor and motion carried to unanimously approve Resolution 2016-64. Resolution 2016-65 approving the purchase of Sage50 software for accounting purposes was tabled to the 8/11/16 meeting. 'Resolution 2016-66 authorizing the'execution of the Paychex contract for payroll services, etc. was unanimously approved. Motion by G. Goehringer, seconded by M.Ryan, all in favor and motion carried to unanimously approve Resolution 2016-64. Resolution 2016-67 amending Resolution 2016-58 for the purchase of additional mobi-mat materials was unanimously approved. Motion by G. Goehringer, seconded by M.Ryan, all in favor and motion carried to unanimously approve Resolution 2016-64. Resolution 2016-68 retaining L.K. McLean Associates,P.C. for engineering services for the Aldrich Lane building addition was tabled to the 7/25/16 meeting. Resolution 2016-69 retaining L.K. McLean Associates,P.C. for engineering services for the Vets Park Bathroom Addition was tabled to the 7/25/16 meeting. Resolution 2016-70 approving Bill Register and payment of current bills was unanimously approved. Motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried to unanimously approve Resolution 2016-64. Resolution 2016-71 authorizing N.Deegan and G. Goehringer as deputy signers with respect to all bank and financial accounts for the Park District was unanimously approved. Motion by G. Goehringer, seconded by M.Ryan, all in favor and motion carried to unanimously approve Resolution 2016-64. Resolution 2016-72 adopting a policy for all District properties that camping is prohibited was unanimously approved. Motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried to unanimously approve Resolution 2016-64. Resolution 2016-73 authorizing the retention of Nawrocki& Smith, CPAs,for ongoing auditing services for a period of one year pursuant to their Proposal dated 7/13/16 at a cost not to exceed $1,000 per month was unanimously approved. Motion by M.Ryan, seconded by G. Goehringer,all in favor and motion carried to unanimously approve Resolution 2016-73. There being no further business to come before the meeting,motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried to adjourn the meeting at 9:12 p.m. RESOLUTION 2016-60 RESOLUTION ADOPTING THE 2017 PROPOSED BUDGET RESOLVED that the Board of Commissioners of the Mattituck Park District hereby adopt the 2017 proposed budget, attached hereto, prepared by the Treasurer, representing a 0% tax increase. RESULT: ADOPTED 7/13/16 (Unanimous) RESOLUTION 2016-61 RESOLUTION AUTHORIZING BUDGET VOTE & PUBLISHING RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Secretary, Lynne M. Krauza, to advertise for public vote the proposed budget for 2017, subject to the approval of the Treasurer. RESULT: ADOPTED 7/13/16 (Unanimous) RESOLUTION 2016-62 RESOLUTION APPOINTING ELECTION INSPECTORS FOR THE AUGUST 11, 2016 BUDGET VOTE WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place on the 11th day of August, 2016, from 5:00 p.m. to 8:00 p.m. for the purpose of voting on the proposed budget for the fiscal year 2017; and WHEREAS, Election Inspectors are needed to manage and process voter registration, tally the votes and record the results; now, therefore, be it RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Diane Cotugno and Christine Elliot as Election Inspectors for the August 11, 2016 budget vote to work from 4:30 p.m. to 8:30 p.m. at a pay rate of $12.00 per hour. RESULT: ADOPTED 7/13/16 (Unanimous) LEGAL NOTICE MATTITUCK PARK DISTRICT NOTICE OF BUDGET VOTE AND MEETING NOTICE is hereby given,as prescribed by Chapter 924 of the Laws of the State of New York, 1941,as amended,of a meeting of the legal voters of the Mattituck Park District to be held on the 11th day of August,2016. Voting will take place from 5:00 p.m.to 8:00 p.m.at the Mattituck Park District Office,Veterans Memorial Park, 11280 Peconic Bay Boulevard, Mattituck, New York, for the purpose of voting on the proposed budget for the fiscal year 2017. Meeting at 6:30 p.m. Applications for absentee ballots may be obtained at the same location on Monday,Tuesday, Friday and Saturday between 9:30 a.m. and 1:30 p.m. The absentee ballot application must be received by the District Clerk at least seven (7)days prior to the vote and meeting if the ballot is to be mailed to the voter; or the day before such vote and meeting if the ballot is to be delivered personally to the voter or his agent. The ballot itself must either be delivered to the Mattituck Park District no later than the close of polls on the day of the vote, or postmarked by a governmental postal service not later than the day before the vote and received no later than the 7th day after the vote. Every resident who shall have resided in the Mattituck Park District for a period of thirty(30)days next preceding the election, and whose name and address is within the boundaries of the Mattituck Park District as set forth on the Suffolk County Board of Elections voter registration listing, shall be qualified to vote. The Commissioners of the Mattituck Park District have submitted the following estimate of expenditures for said fiscal year 2017 and propose the same as said budget: ESTIMATE OF EXPENDITURES OF PARK DISTRICT COMMISSIONERS -2017 Appropriations Payroll $207,000 Employee Benefits 35,000 Site Improvements 275,000 Equipment 60,000 Supplies & Materials 40,000 Utilities 19,400 Insurance 25,000 Facility Repairs 26,000 Equipment Repairs 3,000 Auditing Services 10,000 Legal Counsel 12,000 Contingency 9,291 Total Appropriations $721,691 Anticipated Revenues Interest& Earnings $ 1,300 Permits 13,000 Miscellaneous/Facility Rentals 37,000 Total Revenues $ 51,300 Less: Appropriated Fund Balance 250,000 Amount to be raised by taxes $420,391 BY ORDER OF THE BOARD OF COMMISSIONERS Gerard Goehringer and Michael Ryan, Co-Chairpersons Nicholas Deegan, Commissioner Lynne Krauza, Secretary RESOLUTION 2016-63 RESOLUTION APPOINTING LYDIA TORTORA AS ELECTION COORDINATOR FOR THE AUGUST 11, 2016 BUDGET VOTE WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place on the 11th day of August, 2016, from 5:00 p.m. to 8:00 p.m. for the purpose of voting on the proposed budget for the fiscal year 2017; and WHEREAS, an Election Coordinator is needed to oversee the election; now, therefore, be it RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Lydia Tortora as Election Coordinator for the August 11, 2016 budget vote to work from 4:30 p.m. to 8:30 p.m. RESULT: ADOPTED 7/13/16 (Unanimous) RESOLUTION NO. 2016-64 RESOLUTION AUTHORIZING THE CLERK TO SOLICIT BIDS FOR TREE TRIMMING AND/OR TREE REMOVAL AT THE VETERANS PARK &YACHT CLUB PROPERTIES RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the Clerk to solicit bids for tree trimming and/or tree removal at the Veterans Park and Yacht Club properties. RESULT: ADOPTED 7/13/16 (Unanimous) RESOLUTION 2016-65 RESOLUTION AUTHORIZING PURCHASE OF SAGE50 SOFTWARE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the Treasurer to purchase Sage50 product software from Sage at a cost not to exceed $ to be used as the accounting software for the Park District. RESULT: TABLED TO THE 8/11/16 MEETING RESOLUTION 2016-66 RESOLUTION AUTHORIZING EXECUTION OF THE CONTRACT WITH PAYCHEX PAYROLL SERVICES RESOLVED that the Board of Commissioners of the Mattituck Park District hereby ratify the contract with Paychex Payroll Services dated 6/2/16 and executed by Treasurer, Shelley Maddaloni, subject to the approval of Legal Counsel. RESULT: ADOPTED 7/13/16 (Unanimous) RESOLUTION 2016-67 RESOLUTION AMENDING RESOLUTION 2016-58 AUTHORIZING PURCHASE OF MOBILE MAT MATERIALS FOR BREAKWATER BEACH RESOLVED that Resolution No. 2016-58 is hereby amended as follows: RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the purchase of an additional 100 feet of mobile mat materials from Deschamps Material Systems in the sum of$3,924.61 $3,796.74 for Breakwater Beach. RESULT: ADOPTED 7/13/16 (Unanimous) RESOLUTION 2016-68 RESOLUTION RETAINING L.K. MCLEAN ASSOCIATES FOR ENGINEERING SERVICES FOR ALDRICH LANE IMPROVEMENTS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby retain L.K. McLean Associates, P.C. for engineering services for Aldrich Lane Bathroom Addition and Sanitary System Improvements, all in accordance with their Proposal dated , 2016, at a cost not to exceed $ RESULT: TABLED TO THE 7/26/16 SPECIAL MEETING RESOLUTION 2016-69 RESOLUTION RETAINING L.K. MCLEAN ASSOCIATES FOR ENGINEERING SERVICES FOR VETERANS PARK IMPROVEMENTS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby retain L.K. McLean Associates, P.C. for engineering services for Veterans Park Bathroom Building and Sanitary System Modifications, all in accordance with their Proposal dated , 2016, at a cost not to exceed $ RESULT: TABLED TO THE 7/25/16 SPECIAL MEETING RESOLUTION 2016-70 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the July 13, 2016 meeting and further authorize payment of the current bills. RESULT: ADOPTED 7/13/16 (Unanimous) RESOLUTION 2016-71 RESOLUTION AUTHORIZING DEPUTY SIGNERS ON ALL BANK AND FINANCIAL ACCOUNTS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Nicholas Deegan and Gerard Goehringer as deputy signers with respect to all bank and financial accounts for the Park District effective immediately. RESULT: ADOPTED 7/13/16 (Unanimous) RESOLUTION 2016-72 RESOLUTION ADOPTING A POLICY FOR ALL PROPERTIES PROHIBITING CAMPING RESOLVED that the Board of Commissioners of the Mattituck Park District hereby adopt a policy for all District properties wherein camping is prohibited effective immediately. RESULT: ADOPTED 7/13/16 (Unanimous) RESOLUTION 2016-73 RESOLUTION AUTHORIZING THE RETENTION OF NAWROCKI &SMITH FOR ONGOING AUDITING SERVICES RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the retention of Nawrocki & Smith, CPAs, for ongoing auditing services including, but not limited to, performing monthly bank reconciliations, audit claim property investments, audit voucher packets, monthly reports to Commissioners, etc. for a period of one year, pursuant to their Proposal dated 7/13/16, at a cost not to exceed $1,000 per month. RESULT: ADOPTED 7/13/16 (Unanimous) Mattituck Park District Balance Sheet 7/13/2016 Assets Account Account Name Balance A.200 Cash 21,836.78 A.201 Cash in Time 1,245,613.20 A.210 PettyCash 480.00 Total Assets 1,267,929.98 Liabilities Account Account Name Balance A.021 NYS Tax Payable 286.74 A.022 Federal Tax Payable 989.51 A.026 FICA Tax Payable 1,926.41 Total Liabilities 3,202.66 A.909 Fund Balance 1,264,727.32 Total Liabilities plus Fund Balancel 1,267,929.98 BILL REGISTER JULY 2016 Check Pee Date Amount _ 25497 BP 7/13/2016 285.88 25508 BERGO 7/13/2016 702.86 BATHROOM SUPPLIES 25502 C.F. VAN DUZER 7/13/20161 $34.17 25505 CALLAHEAD 7/13/2016 $147.00 25507 CARECONNECT 7/13/2016 $1,499.00 25515 CUTCHOGUE HARDWARE 7/13/2016 $28.80 25513 E.D.S. 7/13/2016 $590.00 CLEAN &INSPECT DUCTS 25510 E.E.S.G 7/13/2016 $550.00 RESCUE BOARD 25519 GLATFELTER BROKERAGE 7/13/2016 $793.40 SAFETY GROUP 25523 GRIFFING HARDWARE 7/13/2016 $145.00 SHELLEY'S FILE CABINET 25506 HARRY GOLDMAN _ 7/13/2016 $210.00 2 TESTS, 2 DATES 25522 HOME DEPOT ' _ 7/13/2016 $161.93 25499 JAMESPORT HARDWARE 7/13/2016 $22.14 25500 LOU'S I 7/13/2016 $21.00 25516 MATTITUCK SANITATION 7/13/2016 $544.12 _ 25503 NATIONAL GRID _ 7/13/2016 $49.90 25521 NYSIF 7/13/2016 $588.41 _25518 OPTIMUM 7/13/2016 $196.50 25517 ORLOWSKI 7/13/2016 $285.62 _25511 PROKOP, DAVE_ 7/13/2016 $928.33 25520 _PAYC_HEX _ _ 7/13/2016 $121.42 $50 SETUP AND 1ST P/R_ _25509 PSEG _ _ _ 7/13/2016 $1,134.10 25496 SOUND SHORE IRRIGATION 7/13/2016 $1,179.52 4 SRVC CALLS/REPAIR 25501 STAPLES _ 7_/13/2016 $51.99 25504 STORR TRACTOR 7/13/2016 $202.49 ^25498 VERIZON _ -- - —_-_-� -7/13/2016 $32.52 --- _25_512 VERIZON WIRELESS 7/13/2016 $139.72_ _ 25514 ULINE 7/13/2016 $539.95 SPEED BUMP/SIGN _ TOTAL: $11,185.77 add-on ---- - ------- -- --- 25525 D.M.S. 7/14/20161 $3,796.74 MOBI MATT Date:07/13/2016 Page no.I Time:,6:09,PM Mattituck Park District P.O. Box 1413 Mattitudc,New York 11952 Account Account Name Current Budg Month To Date Year To Date Remaining Budg A.1001 Real Property Taxes 420,391.00 0.00 420,391.00 0.00 A.1090 Interest-Real Prop.Tax 0.00 0.00 0.00 0.00 A.2401 Interest&Earnings 1,090.00 0.00 246.67 843.33 A.2440 Concession Rental 400.00 0.00 0.00 400.00 A.2590 Beach Permits 10,160.00 0.00 7,300.00 2,860.00 A.2620 Forfeited Bid Deposits 0.00 0.00 0.00 0.00 A.2650 Sale of Excess Materials 0.00 0.00 1,043.00 -1,043.00 A.2655 Ramp Keys 100.00 0.00 0.00 100.00 A.2701 Refunds Prior Year Exp. 100.00 0.00 1,287.52 -1,187.52 A.2705 Gifts&Donations 650.00 0.00 1,375.00 -725.00 A.2771 Other Revenues 21,935.00 0.00 20,992.50 942.50 A.3000 Sale of Real Property 0.00 0.00 0.00 0.00 A.030 Bid Deposits 0.00 0.00 0.00 0.00 A.4960 Federal Emerg.Man.Aid 0.00 0.00 0.00 0.00 A.599 Appropriated Fund Balance 80,930.00 0.00 0.00 80,930.00 Total Revenues 535,756.00 0.00 452,635.69 83,120.31 Expenditures Parking Attendants A.5650.12 Parking Attend.,Hourly 19,000.00 1,680.50 4,305.94 14,694.06 Total Parking Attendants 19,000.00 1,680.50 4,305.94 14,694.06 Parks A.7110.12 Parks,Part-Time Hourly 20,000.00 0.00 10,310.00 9,690.00 A.7111.12 Parks,Full-time Hourly 87,200.00 3,289.65 51,433.96 35,766.04 A.7112.12 Parks,Office 35,000.00 1,316.60 17,907.62 17,092.38 Total Parks Personnel 142,200.00 4,606.25 79,651.58 62,548.42 Capital Outlay A.7110.242 Site Improvements 100,000.00 0.00 1,400.00 98,600.00 A.7110.243 Equipment 29,000.00 202.49 507.96 28,492.04 Total Capital Outlay 129,000.00 202.49 1,907.96 127,092.04 Contractual Expenses A.1980 MTA Payroll Tax 0.00 0.00 0.00 0.00 A.7110.411 Supplies&Materials 45,000.00 2,895.59 26,998.24 18,001.76 A.7110.410 Prompt Payment Discounts 0.00 0.00 0.00 0.00 A.7110.412 -Office Stationary 500.00 0.00 0.00 500.00 A.7110.421 Telephone 3,900.00 368.74 2,814.68 1,085.32 A.7110.422 Electric 10,000.00 1,134.10 8,129.10 1,870.90 A.7110.423 Water 500.00 0.00 105.59 394.41 A.7110.424 Natural Gas 5,000.00 84.07 2,684.65 21315.35 A.7110.431 Insurance 25,000.00 1,381.81 8,715.39 16,284.61 A.7110.442 Site Maint/Facility Rprs 25,000.00 2,670.64 9,506.60 15,493.40 A.7110.443 Equipment Repairs 6,000.00 21.00 1,092.05 4,907.95 A.7110.451 Legal Council 12,000.00 928.33 6,498.31 5,501.69 A.7110.452 Secretary 6,400.00 237.14 3,807.67 2,592.33 A.7110.453 Treasurer 7,400.00 288.46 4,334.05 3,065.95 A.7110.454 Election Tellers 300.00 0.00 0.00 300.00 A.7110.455 Auditing Services 10,000.00 0.00 0.00 10,000.00 A.7110.461 Postage 550.00 0.00 98.00 452.00 A.7110.462 Permits 475.00 0.00 300.00 175.00 Total Contractual Expense 158;025.00 10,009.88 75,084.33 82,940.67 Beaches A.7180.11 Beach Manager 5,400.00 990.86 1,981.72 3,418.28 A.7180.12 Beaches,Hourly 25,000.00 2,519.52 2,519.52 22,480.48 Total Beaches 30,400.00 3,510.38 4,501.24 25,898.76 Employee Benefits A.9030.8 FICA,Employee Benefits 14,000.00 0.00 5,955.18 8,044.82 A.9050.8 Unemployment Insurance 0.00 0.00 0.00 0.00 A.9060.8 Medical Insurance 26,000.00 1,831.74 8,104.00 17,896.00 Total Employee Benefits 40,000.00 1,831.74 14,059.18 25,940.82 Date: 2016 Mattituck Park District Page no.2 Time: 6:09 5:09 R�Ni , P.O. Box 1413 Mattitudr,New York 11952 Account Account Name Current Budg Month To Date Year To Date Remaining Budg Total Expenditures 518,625.00 21,841.24 179,510.23 339,114.77 Clerk's Report of Receipts Period Covering June 1 - .June 30, 2016 Deposit Other Revenue Picnic Comm Total Beach Federal oncession Date Group/Payee Description Dates Booked Lodge Area Room Fields Other Other Rev, Permits Donations Aid Rental January Report 1,525.00 $ - $ 828.75 $ 2,353.75 $ - $ - $ - February Report 650.00 $ 150.00 $400.00 $ 330.00 $ - $ 1,530.00 $ - $925.00 $ - - March Report 250.00 $200.00 1600.00 1190.00 $ 793.00 $ 4,033.00 $ - 450.00 $ - - April Report 3,250.00 $ 450.00 $ 800.00 1,570.00 $ 250.00 6,320.00 $ - $ - $ - May Report 400.00 250.00 1450.00 110.00 $ - 2,210.00 $ 3,110.00 $ - $ - - Totals previously reports $6,075.00 $12050.00 $4,250.00 $4,028.75 $1,043.00 $16,446.75 $ 3,100.00 1375.00 $ - - JUNE Report 6/3/16 S.C.G.Scout Council T-2287 Usage Fee 815&8/6 $ 225.00 Office Permits Motel Permit 20.00 6/4/16 Beach&Guest Permits 6/4/16 530.00 6/7/16 Kelly Feeney Usage Fee 6/25/16 100.00 550.00 Nichole Webb a Usage Fdditiomsi t-s in 6/1/16 50.00 6/10/16 Frank Buonaiuto Usage Fee 6/24/16 50.00 6/12/16 Beach&Guest Permits 6111 &12 880.00 6/14/16 Teresa McCaskie Usage Fee 7/16/16 400.00 Sacred Heart Church Usage Fee 9/11/16 150.00 Geros Tou Morea-John Siclas Usage Fee 7/2/16 150.00 Eric Mayeda(Mark Volinski) Usage Fee 6/18/16 100.00 400.00 Girl Scout Troop 1678 Usage Fee 7/15, 16&17 375.00 Bethpage Federal Crd Union Girl Scout Troop 516 Usage Fee 7/22, 23&24 375.00 6/16/16 Jeffery Booker Usage Fee 7/3/16 400.00 North Fork Beach Volleyball Usage Fee 2016 Season 200.00 6/18116 Beach&Guest Permits 6/18/16 600.00 6/19/16 Beach&Guest Permits 6/19/16 380.00 1 7/12/2016 Clerk's Report of Receipts Period Covering June 1 - June 30, 2016 Deposit Other Revenue Picnic Comm Total Beach Federal oncesslon Date Group/Payee Description Dates Booked Lodge Area Room Fields Other Other Rev. Permits Donations Aid Rental 6/20/16 Boy Scouts Ame.Tr-64 Usage Fee 6/17, 18&19 $ 75.00 6/24116 Mattituck Soccer Club Usage Fee-Lights Spring 2016 813.75 6/25116 Beach&Guest Permits 6124&25 660.00 6/26/16 Beach&Guest Permits 6/26/2016 620.00 Neefus-stype Agency Inc. 6/27/16 (Jason Wahl) Usage Fee 8/12/2016 100.00 400.00 N.F. United Soccer Club Usage Fee-Lights 15.00 Mattituck Soccer Club Usage Fee Summer 2016 160.00 6/28116 Irene Webb Usage Fee 8/14/2016 100.00 Nora Kuhlmann Usage Fee 7/23/2016 400.00 6/29/16 Beach&Guest Permits 6127,28&29 _ 500.00 JUNE RECEIPTS: $1,050.00 $750.00 $2,600.00 1188.75 $ - $5,588.75 $ 4,810.00 $ - $ - $ - YEAR TO DATE $7,125.00 $1,800.00 $6,850.00 $4,147.50 1,043.00 $20,965.50 $ 7,910.00 137500 $ - $ - Note: Report corrects typo in May report YTD receipts for Community Room from$3250 to$4250 2 7/12/2016