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HomeMy WebLinkAboutMPD-05/10/2016 RECEIVED MEETING AGENDA DEC - 7 2016 Mattituck Park District Board of Commissioners Meeting Southold Town Clerk Tuesday, May 10, 2016 @ 6:30 p.m. Presiding Commissioners Gerard Goehringer, Co-Chairperson Michael Ryan, Co-Chairperson Nicholas Deegan, Commissioner Call to Order Pledge Approval of 4/12/16 Meeting Minutes Presented via email Treasurer's Report Shelley Maddaloni Clerk's Report Lydia Tortora Maintenance Report Ed Grohoski PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes 1. Veterans Park (a) Gallo Family Shade Tree Request (b) Painting of Exterior Buildings— pick color, set schedule (c) Tree Trimming (d) Status of Playground Repairs 2. Breakwater Beach Pavilion — L.K. McLean Associates Proposal 3. Aldrich Lane—Turf Field Proposal Public Informational Meeting —finalize Outline, etc. 4. Amend Field Use Policy to add late penalty fees 5. Appoint Lenny Llewellyn Part-Time Seasonal Park Attendant—set hourly rate RESOLUTIONS Resolution No. 2016=42 authorizing retention of Paychex Payroll Service to handle all payroll and tax filings for the Park District Resolution 2016-43 retaining L.K. McLean Associates for engineering services for the Breakwater Pavilion Resolution 2016-44 amending the Field Use Policy to include a late penalty fee on permit applications effective immediately Resolution 2016-45 appointing Lenny Llewellyn as a part-time seasonal Park Attendant effective May 23, 2016 Resolution 2016-46 appointing Seasonal Beach Attendants for the 2016 Summer Season - Resolution 2016-47 appointing Rebecca Piraino and Gregory Messinger as Beach Attendants with additional monetary responsibilities for the 2016 Summer Season Resolution 2016-48 authorizing Treasurer to provide petty cash to Beach Attendants Resolution 2016-49 scheduling meetings for the months of June, July and August 2016 Resolution 2016-50 approving Bill Register and authorizing payment of current bills EXECUTIVE SESSION Matters involving employment of particular person(s) PUBLIC COMMENTS MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES MAY 10,2016 Attendance Gerard Goehringer, Co-Chairperson RECEIVED Michael Ryan, Co-Chairperson Nicholas Deegan, Commissioner DEC - 7 2016 David Prokop,Legal Counsel Shelley Maddaloni,Treasurer Lydia Tortora, Clerk Southold Town Clerk Lynne Krauza, Secretary CALL TO ORDER Secretary L.Krauza called the meeting to order at 6:29 p.m. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES Motion by G. Goehringer, seconded by M.Ryan, all in favor and motion carried to approve the Minutes from the April 12, 2016 meeting submitted via email with revision. TREASURER'S REPORT S. Maddaloni reported that cash totaled$18,393.81,Money Market Account totaled $1,276,851.05,petty cash totaled$300.00, assets totaled$1,295,544.86, liabilities totaled $4,191.14, fund balance totaled$1,291,353.72,leaving a liabilities and fund balance total of $1,295,544.86. She said she paid the New York State tax. She said the bills for BNS Sports (fence guard and ties at Yacht Club),Ink Spot(stickers and beach permits)Laurel Stone (baseball field mix),Riverhead Building Supply(plexiglass),Karen Roses (refund from reduction of people attending party) and Sound Shore Irrigation(opening sprinkler systems), were not standard monthly bills. She also said we received another approximately$15,000 in tax revenues from the Town and we received our dividend check from NYMIR in the sum of $1,287.52. G. Goehringer asked S. Maddaloni if she looked at the budget and she had not yet. He asked her to make recommendations in increases for line items for the June Work Session discussion. N. Deegan asked about the tax cap and S.Maddaloni referred to a recent article in the paper about the tax cap. She said we tend to have a carry-over based on rate of inflation. N. Deegan said we should not raise taxes in 2017. The budget will be discussed at the June and July Work Session meetings. Motion by M. Ryan, seconded by G. Goehringer, all in favor and motion carried to accept and approve the Treasurer's Report. CLERK'S REPORT L. Tortora said that April receipts for the Lodge totaled$3,250.00, $450 for the picnic area, $800 for the Community Room and$1,570.00 for the fields. She said all fields are now in compliance with permits and that she received the one waiver she was waiting for. L. Tortora said that the Group for the East End has installed a hidden camera in one of the nests to try and catch the person(s)that have been vandalizing the eggs by crushing them. She said they told her that the eggs have been crushed two years in a row. She said the Mattituck High School Senior picnic is scheduled for the first week in June. She said Cutchogue East had field day at the Lodge and it was a large class. Ken Reeves,the Town's Recreation Supervisor,is holding swimming lessons at Vets starting in July(6 '/z hour classes) and they bring their own lifeguards. D. Prokop and the Commissioners audited Boy Scout Troop 1776 and Girl Scout Troop 1186 and everything was found to be in order except we are waiting for insurance from the Boy Scout Troop. This event is scheduled for late June. Motion by M. Ryan, seconded by G. Goehringer,all in favor and motion carried to accept and approve the Clerk's Report. MAINTENANCE REPORT There was no maintenance report submitted for this meeting. N. Deegan said the fence cap was installed at Yacht Club and they are working on the third base fence. He said the Breakwater Beach walkway will be installed next week. N. Deegan said the damaged trees at the Yacht Club are on our property. D. Prokop said an issue may exist whether the Yacht Club should share in this expense but that the Easement is silent as to maintenance regarding the right of way. We will contract out for this work. N. Deegan estimated that the tree trimming and/or removal of dead trees at Yacht Club should cost under $1,500. D. Prokop said if the cost is $1,500 or more,we will need three quotes to comply with our Procurement Policy. N.Deegan will obtain a quote for this work. An add-on resolution will be included tonight to authorize this work at a cost not to exceed$2,000.00. G. Goehringer said that Shamrock quoted us $1,800 a while ago and he offered to call them again for a current quote. At this time,N.Deegan will obtain a quote. VETERANS PARK Gallo Family Shade Tree Request All Commissioners agreed to allow the Gallo Family to install a shade tree over the bench. The Gallo family wants the tree installed before the end of the month. L.Tortora said they want to hold a ceremony and she asked that they do this prior to Memorial Day weekend. N. Deegan said he has already spoken with Tim to let him know that the tree will need to be watered regularly. S.Maddaloni said she has an article about caring for trees and to be careful not to water it too much and she will give N. Deegan a copy of the article. Painting of Exterior Buildings G. Goehringer brought a color chart to the meeting and proposed that both buildings be painted the same color. N.Deegan suggested Manchester Tan and G. Goehringer suggested Green Mountain Silk. Everyone agreed to go with Manchester Tan. Mary Eisenstein was also involved in picking the color and she liked Manchester Tan. N. Deegan said Ed got prices for the paint and we will need about 10 gallons and the cost is about$38 per gallon. He said this project will take our crew about two weeks to complete. G. Goehringer suggested painting the overhang first and to paint during the weekdays. N. Deegan said the first week will be doing the power washing and scraping. G. Goehringer suggested we consider hiring additional summer help. G. Goehringer said it might be better to tear down the concession stand building because it isn't on a permanent foundation. Tree Trimming L. Tortora asked the Commissioners to have the dead tree near the playground removed. G. Goehringer will obtain a quote for tree trimming and/or tree removal for Vets. The quote will not include removal of stumps. An add-on resolution will be included tonight to authorize this work at a cost not to exceed$950. Playground Repairs G. Goehringer spoke with Sal from P1aySafe today and Sal said the parts they need to complete the job are on back order and he hopes to have them soon and said the job should be finished by early next week,weather permitting. It was agreed by all Commissioners that the playground will remain closed until this work is completed. BREAKWATER BEACH Pavilion The Commissioners are meeting with the Trustees tomorrow at the site. D. Prokop said the Trustees thought they would be there around 3:00 p.m. They said they will contact M. Ryan and he can let the other Commissioners know the exact time. N. Deegan questioned the Trustees jurisdiction. G. Goehringer said the President of the Trustees told him that we will need a waiver from the Town Board because the location is within 300 feet of the high water mark. N. Deegan said he still believes that this is outside of their jurisdiction. L. Tortora said she called and emailed Chris Dwyer and asked him to revise their Proposal to include all permitting and she has not heard back from him. M.Ryan said he spoke with Chris Dwyer and and Mr. Dwyer said he will come to the site meeting with the Trustees if he is available. N.Deegan said Mr. Dwyer told him the permitting should be a non-issue be of the location. It was agreed that we will proceed with the resolution for L.K.McLean Associates current Proposal that does not include permitting. Aldrich Lane—Turf Field Proposal Public Informational Meeting M.Ryan said he kept the outline basic to allow more time for questions and answers. He said Smart Buy is similar to a State contract and provide the ability for municipalities to save money and work within the confines of Municipal Law and not have to go out to bid. L. Tortora said she will call the State Comptroller's office about Smart Buy and report back to the Commissioners. Mary Eisenstein asked about the format for the meeting. M. Ryan said he will be the moderator and that representatives from LandTek and Chris Dwyer will also attend and speak. She suggested that someone be present who is not connected to the matter for factual purposes. M. Ryan said the meeting is just about presenting our proposal. N. Deegan said he has an issue with the cost and agreed with Ms. Eisenstein. G. Goehringer suggested that N. Deegan invite who he wants to the meeting. M. Ryan acknowledged that the biggest hurdle is the financial issue. He said that there he has yet to see any definitive study from a governing body about any health risks or ruling against turf fields. L. Tortora stated that there is an EPA study under way but it won't be completed until the end of the year. He said the NYS Board of Health has no information or studies on any health risks for turf fields. N.Deegan said besides the financial issue and potential health risks,we need to have taxpayer input. N. Deegan said people need to be heard who are opposed to a turf field. D. Prokop said everyone will be heard.,We discussed the fact that if we have a large audience,possibly implementing time limits for people to speak. D. Prokop said we will address that if need be during the meeting. M.Ryan said he has the bond information. N. Deegan suggested we have cost information for a grass field and a turf field for the meeting. N.Deegan said he is in favor of a grass field. M.Ryan will prepare an outline of documents addressing the health issues. It was agreed that we will make 100 copies of the handouts for this meeting. There will be approximately 5 sheets to be copied. L. Tortora will be responsible for having the copies made. M. Ryan will get the documents to L. Tortora for copying by Friday. Amend Field Use Policy to Add Late Penalty Fees L. Tortora and L. Krauza stated that they were not sure what was proposed at our Work Session in terms of these fees. S. Maddaloni proposed$100 per week for two weeks past the deadline. M. Ryan said$50 for the first week and$50 for each week thereafter. L. Tortora reiterated how time consuming it is for she and Chrissy to stay on top of the Clubs. D.Prokop said he doesn't understand why the waivers are not done when you register your child. M. Ryan said the waivers can be done online with electronic signatures. N.Deegan suggested that the Teams can do this when they hold a meeting before the season starts. M. Ryan said they don't have Team meetings any more because everything is done online now. It was agreed that the waivers will be sent to the Coaches via email and the Clubs. D. Prokop said we should make it clear when we send the applications of our rules and the new late penalty fees. Appoint Lenny Llewellyn as Part-Time Seasonal Park Attendant G. Goehringer and M.Ryan initially agreed to increase Lenny's hourly rate to$14.00. S. Maddaloni questioned why we are paying the current person$15.00 per hour and not pay Lenny the same. L. Tortora asked if Lenny would be limited to 1 hour as opposed to 1.5 hours which is what he bills now. G. Goehringer said it is almost impossible at times to close both beaches within one hour when dealing with people who want to spend the night at the beach,etc. S. Maddaloni suggested he be accountable for his time and keep a log. N.Deegan asked if his time was placed on his timesheet and it is. G. Goehringer and S.Maddaloni will speak with Lenny about logging his time when closing the gates. M.Ryan and G. Goehringer then agreed to increase Lenny's hourly rate to $15.00. N.Deegan was not in favor of any increase. MISCELLANEOUS N.Deegan will have the sign board moved from Aldrich Lane to Vets Park regarding the Turf Field public meeting. L. Tortora said we had two sign boards. N. Deegan said he will look for our second sign board. PUBLIC COMMENT Mary Eisenstein was in attendance from the public. EXECUTIVE SESSION Motion by G. Goehringer, seconded by M.Ryan, all in favor and motion carried to go into Executive Session to discuss a personnel matter at 8:04 p.m. Motion by G. Goehringer, seconded by M.Ryan, all in favor and motion carried to come out of Executive Session at 8:20 p.m. RESOLUTIONS Resolution 2016-42 authorizing the retention of Paychex Payroll Service to handle all payroll and tax filings for the Park District was unanimously tabled to the June 7,2016 meeting. Motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried unanimously to table Resolution 2016-42. Resolution 2016-43 retaining L.K. McLean Associates for engineering services for the Breakwater Pavilion was unanimously approved. Motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried to unanimously approve Resolution 2016-43. Resolution 2016-44 amending the Field Use Policy to include a late penalty fee on permit applications effective immediately was unanimously approved. Motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried to unanimously approve Resolution 2016-44. Resolution 2016-45 appointing Leonard Llewellyn as a part-time seasonal Park Attendant effective May 23,2016. Motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried to unanimously approve Resolution 2016-45. Resolution 2016-46 appointing seasonal Beach Attendants for the 2016 Summer Season was unanimously approved. Motion by G. Goehringer, seconded by M.Ryan, all in favor and motion carried to unanimously approve Resolution 2016-46. Resolution 2016-47 appointing Rebecca Piraino and Gregory Messinger as Beach Attendants with additional monetary responsibilities for the 2016 Summer Season. Motion by G. Goehringer, seconded by M.Ryan, all in favor and motion carried to unanimously approve Resolution 2016-47. Resolution 2016-48 authorizing the Treasurer to provide petty cash to Beach Attendants was unanimously approved. Motion by G. Goehringer, seconded by M.Ryan, all in favor and motion carried to unanimously approve Resolution 2016-48. Resolution 2016-49 scheduling meeting dates for the months of June,July and August 2016 was unanimously approved. Motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried to unanimously approve Resolution 2016-49. Resolution 2016-50 approving Bill Register and payment of current bills was unanimously approved. Motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried to unanimously approve Resolution 2016-50. Resolution 2016-51 authorizing tree trimming and/or tree removal at the Yacht Club at a cost not to exceed$2,000.00 was unanimously approved. Motion by G. Goehringer, seconded by M.Ryan,all in favor and motion carried to unanimously approve Resolution 2016-51. Resolution 2016-52 authorizing tree trimming and/or tree removal at Vets Park at a cost not to exceed$950.00 was unanimously approved. Motion by G. Goehringer, seconded by M. Ryan,all in favor and motion carried to unanimously approve Resolution 2016-52. There being no further business to come before the meeting,motion by G. Goehringer, seconded by M.Ryan, all in favor and motion carried to adjourn the meeting at 8:27 p.m. RESOLUTION 2016-42 RESOLUTION AUTHORIZING RETENTION OF PAYCHEX PAYROLL SERVICE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the retention of Paychex Payroll Service to handle all payroll and tax filings for the Park District, effective , 2016 at a cost of$ RESULT: TABLED TO 6/7/16 MEETING RESOLUTION 2016-43 RESOLUTION RETAINING L.K. MCLEAN ASSOCIATES FOR ENGINEERING SERVICES FOR THE BREAKWATER PAVILION RESOLVED that the Board of Commissioners of the Mattituck Park District hereby retain L.K. McLean Associates, P.C. for engineering services for the Breakwater Beach Pavilion Project, all in accordance with their Proposal dated April 19, 2016, at a cost not to exceed$1,125.00. RESULT: ADOPTED 5/10116(Unanimous) RESOLUTION 2016-44 RESOLUTION ADOPTING AMENDMENT TO FIELD USE POLICY RESOLVED that the Board of Commissioners of the Mattituck Park District hereby amend the Field Use Policy to include a late penalty fee for permit applications effective immediately, at the discretion of the Board of Commissioners that may be amended from time to time. RESULT: ADOPTED 5110116(Unanimous) RESOLUTION 2016-45 RESOLUTION APPOINTING LENNY LLEWELLYN AS PART-TIME SEASONAL PARK ATTENDANT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Leonard Llewellyn to the position of Seasonal Park Attendant, part-time, effective May 23,2016 at an hourly rate of$15.00 to perform such duties as described, and on file,with the Suffolk County Department of Civil Service. RESULT: ADOPTED 5/10/16(2 to 1) AYES: G.Goehringer and M.Ryan ABSTAIN: N.Deegan RESOLUTION 2016-46 RESOLUTION APPOINTING REBECCA PIRIANO, MARTHA TERRY, EMILY MCKILLOP, GREGORY MESSINGER, CHRISTOPHER SIEJK AND REBECCA GROHOSKI AS SEASONAL BEACH ATTENDANTS FOR THE SUMMER 2016 SEASON WHEREAS, the Board of Commissioners has set forth the job requirements for the position of Beach Attendant and has kept same on file,at the District Office; and WHEREAS, such requirements have been reviewed with each employee listed above; NOW,THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints the below listed people to the position of seasonal Beach Attendants with the following work schedules: Beginning May 28th at Breakwater and Veterans Park Beaches and continuing through June 24th Beach Attendants will work weekends only, but shall include Monday, May 30 h. Beginning June 25th through Labor Day, September 5St, Beach Attendants will work daily from 10:00 a.m. to 4:00 p.m.weekdays at Breakwater and Veterans Beach, and from 10:00 a.m.to 4:30 p.m.weekends. BE IT FURTHER RESOLVED that the Board of Commissioners of the Mattituck Park District has established the following hourly rates for seasonal beach attendants as follows: 1 st year $9.75 2nd year 10.00 3rd year 10.25 4th year 10.50 5th year 10.75 6th year 11.00 7th year 11.25 Therefore,the hourly rates for seasonal Beach Attendants shall be as follows: Rebecca Grohoski $ 11.25 9th year Rebecca Piraino 10.75 5th year Gregory Messinger 10.25 3`d year Martha Terry 10.00 2nd year Emily McKillop 9.75 1St year Christopher Siejk 9.75 1St year RESULT: ADOPTED 5110116(Unanimous) RESOLUTION 2015-47 RESOLUTION APPOINTING REBECCA PIRAINO AND GREGORY MESSINGER"BEACH ATTENDANTS"WITH ADDITIONAL MONETARY RESPONSIBILITIES FOR THE SUMMER 2016 SEASON WHEREAS, the Board of Commissioners has set forth the job requirements for the position of Beach Attendants and has kept same on file at the District Office; and WHEREAS, such requirements have been reviewed with the employees listed above; now therefore BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Rebecca Piraino and Gregory Messinger to the position of Beach Attendants with the following enhanced responsibilities and pay schedule: Beginning May 28th and continuing through September 5th the Beach Attendants shall work, as per the Clerk's schedule, collecting fees from the sale of beach permits from Attendants at Breakwater and Veterans Park Beaches, one hour daily as required. Beach Attendants shall keep accurate records of receipts collected from each beach location, and make bank deposits as required. Records of receipts and deposits shall be transmitted to the Clerk for review and filing. When performing their collection duties,the Beach Attendants'salary shall be$13.50 ger day on weekdays, and $15.50 per day on weekends, and the Holidays of Memorial Day, the 4 of July and Labor Day, which salary includes gas used and the use of her personal vehicle. RESULT: ADOPTED 5110116(Unanimous) RESOLUTION 2016-48 RESOLUTION AUTHORIZING TREASURER TO PROVIDE PETTY CASH TO BEACH ATTENDANTS FOR THE PURPOSE OF PROVIDING CHANGE WHEREAS, in the performance of their job it is necessary for Beach Attendants to make change to residents and Park District users; now, therefore, be it RESOLVED, that the Treasurer of the Mattituck Park District is hereby authorized to provide Petty Cash in the amount of$30 per Beach Attendant at the beginning of the 2016 Summer Season; and be it further RESOLVED, that such petty cash in the amount of$30 shall be returned by each Beach Attendant to the Park District at the end of the season. RESULT: ADOPTED 5110116(Unanimous) RESOLUTION 2016-49 RESOLUTION SETTING SUMMER MEETING DATES FOR 2016 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the summer months as follows: June: Work Session on Thursday, June 2, 2016 and monthly meeting on Tuesday, June 7, 2016 at 6:30 p.m. July: Work Session on Thursday, July 7, 2016 and monthly meeting on Wednesday, July 13, 2016 at 6:30 p.m. August: Work Session on Thursday,August 4, 2016 and budget vote and monthly meeting on Thursday,August 11, 2016 at 6:30 p.m. RESULT: ADOPTED 5/10/16(Unanimous) RESOLUTION 2016,50 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the May 10, 2016 meeting and further authorize payment of the current bills. RESULT: ADOPTED 5/10/16(Unanimous) RESOLUTION 2016-51 RESOLUTION APPROVING TREE TRIMMING AND TREE REMOVAL AT THE YACHT CLUB PROPERTY RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize trimming and/or removal of trees at the Yacht Club property at a cost not to exceed$2,000.00. RESULT: ADOPTED 5/10116(Unanimous) RESOLUTION 2016-52 RESOLUTION APPROVING TREE TRIMMING AND TREE REMOVAL AT THE VETERANS PARK PROPERTY RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize trimming and/or removal of trees at the Veterans Park property at a cost not to exceed$950.00. RESULT: ADOPTED 5/10/16(Unanimous) Mattituck Park District Balance Sheet 5/10/2016 Assets Account Account Name Balance A.200 Cash 18,393.81 A.201 Cash in Time 1,276,851.05 A.210 Petty Cash 300.00 Total Assets 1,295,544.86 Liabilities Account Account Name Balance A.021 NYS Tax Payable 708.45 A.022 Federal Tax Payable 512.38 A.026 FICA Tax Payable 2,970.31 Total Liabilities 4,191.14 A.909 Fund Balance " 1,291,353.72 Total Liabilities plus Fund Balance 1,295,544.86 s L BILL REGISTER MAY 2016 Check Payee Date Amount 25417 BNS SPORTS 5/10/2016 $694.95 FENCE GUARD/TIES 25418 BP 5/10/2016 $194.31 25419 CALLAHEAD 5/10/2016 $147.00 25420 CARECONNECT 5/10/2016 $1,499.00 25421 HARRY GOLDMAN 5/10/2016 $150.00 25412 HOME DEPOT 5/10/2016 $98.56 25422 INK SPOT 5/10/2016 $_1,091.00 POSTER/PERMITS 25423 JAMESPORT HARDWARE 5/10/2016 $22.99 25424 LAUREL STONE 5/10/2016 $425.00 BALLFIELD MIX 25425 LONG ISLAND CAULIFLOWER 5/10/2016 $113.50 25414 MARJAM 5/10/2016 $70.21 25411 MATTITUCK ENV. 5/10/2016 $354.04 25426 NATIONAL GRID 5/10/2016 $260.23 25427 NORTHEASTERN EQUIPMENT 5/10/2016 $305.79 25410 OPTIMUM 5/10/2016 $196.50 25415 ORLOWSKI 5/10/2016 $346.06 25428 PROKOP, DAVE 5/10/2016 $928.33 25429 PSEG 5/10/2016 $464.70 25430 RIVERHEAD BLDG SUPPLY 5/10/2016 $94.97 PLEXIGLASS 25416 ROSES, KAREN 5/10/2016 $150.00 REFUND 25409 SOUND SHORE IRRIGATION 5/10/2016 $1,222.37 SPRING TURN ON 25413 SOUTHOLD TOWN DEPT OF WASTE 5/10/2016 $31.75 25431 STAPLES 5/10/2016 $198.76 25432 VERIZON 5/10/2016 $32.85 25433 VERIZON WIRELESS 5/10/2016 $146.11 25434 COMMISSIONER OF TAXATION 5/10/2016 $160.00 TIM #16 TOTAL: 5/10/2016 $9,238.98 j Date:05/10/2016 Page no. 1 Time: 6:01 PM Mattituck Park District P.O. Box 1413 Mattituck,New York 11952 Account Account Name Current Budg Month To Date Year To Date Remaining Budg A.1001 Real Property Taxes 420,391.00 15,085.50 384,680.25 35,710.75 A.1090 Interest-Real Prop.Tax 0.00 0.00 0.00 0.00 A.2401 Interest&Earnings 1,090.00 0.00 195.27 894.73 A.2440 Concession Rental 400.00 0.00 0.00 400.00 A.2590 Beach Permits 10,160.00 0.00 0.00 10,160.00 A.2620 , Forfeited Bid Deposits 0.00 0.00 0.00 0.00 A.2650 Sale of Excess Materials 0.00 0.00 1,043.00 -1,043.00 A.2655 Ramp Keys 100.00 0.00 0.00 100.00 A.2701 Refunds Prior Year Exp. 100.00 1,287.52 1,287.52 -1,187.52 A.2705 Gifts&Donations 650.00 0.00 1,375.00 -725.00 A.2771 Other Revenues 21,935.00 -150.00 13,043.75 8,891.25 A.3000 Sale of Real Property 0.00 0.00 0.00 0.00 A.030 Bid Deposits 0.00 0.00 0.00 0.00 A.4960 Federal Emerg.Man.Aid 0.00 0.00 0.00 0.00 A.599 Appropriated Fund Balance 80,930.00 0.00 0.00 80,930.00 Total Revenues 535,756.00 16,223.02 401,624.79 134,131.21 Expenditures Parking Attendants A.5650.12 Parking Attend.,Hourly 19,000.00 0.00 683.25 18,316.75 Total Parking Attendants 19,000.00 0.00 683.25 18,316.75 Parks A.7110.12 Parks,Part-Time Hourty 20,000.00 1,010.00 8,410.00 11,590.00 A.7111.12 Parks,Full-time Hourly 87,200.00 3,776.00 37,379.00 49,821.00 A.7112.12 Parks,Office 35,000.00 1,407.25 12,359.25 22,640.75 Total Parks Personnel 142,200.00 6,193.25 58,148.25 84,051.75 Capital Outlay A.7110.242 Site Improvements 100,000.00 0.00 0.00 100,000.00 A.7110.243 Equipment 29,000.00 0.00 116.81 28,883.19 Total Capital Outlay 129,000.00 0.00 116.81 128,883.19 Contactual Expenses A.1980 MTA Payroll Tax 0.00 0.00 0.00 0.00 A.7110.411 Supplies&Materials 45,000.00 2,992.90 20,158.12 24,841.88 A.7110.410 Prompt Payment Discounts 0.00 0.00 0.00 0.00 A.7110.412 Office Stationary 500.00 0.00 0.00 500.00 A.7110.421 Telephone 3,900.00 375.46 2,070.05 1,829.95 A.7110.422 Electric 10,000.00 464.70 5,875.88 4,124.12 A.7110.423 Water 500.00 0.00 51.00 449.00 A.7110.424 Natural Gas 5,000.00 260.23 2,382.77 2,617.23 A.7110.431 Insurance 25,000.00 0.00 5,209.48 19,790.52 A.7110.442 Site Maint/Facility Rprs 25,000.00 2,568.36 5,938.36 19,061.64 A.7110.443 Equipment Repairs 6,000.00 0.00 934.22 5,065.78 A.7110.451 Legal Council 12,000.00 928.33 4,641.65 7,358.35 A.7110.452 Secretary 6,400.00 273.46 2,728.45 3,671.55 A.7110.453 Treasurer 7,400.00 313.65 3,129.77 4,270.23 A.7110.454 Election Tellers 300.00 0.00 0.00 300.00 A.7110.455 Auditing Services 10,000.00 0.00 0.00 10,000.00 A.7110.461 Postage 550.00 0.00 0.00 550.00 A.7110.462 Permits 475.00 0.00 0.00 475.00 Total Contactual Expense 158,025.00 8,177.09 53,119.75 104,905.25 Beaches A.7180.11 Beach Manager 5,400.00 0.00 0.00 5,400.00 A.7180.12 Beaches,Hourly 25,000.00 0.00 0.00 25,000.00 Total Beaches 30,400.00 0.00 0.00 30,400.00 Employee Benefits A.9030.8 FICA,Employee Benefits 14,000.00 507.72 4,841.86 9,158.14 A.9050.8 Unemployment Insurance 0.00 0.00 0.00 0.00 A.9060.8 Medical Insurance 26,000.00 1,277.75 3,716.76 22,283.24 Total Employee Benefits 40,000.00 1,785.47 8,558.62 31,441.38 T e 6:01 PM16 Mattituck Park District Page no.2 P.O. Box 1413 Matdtuck,New York 11952 Account Account Name Current Budg Month To Date Year To Date Remaining Budg Total E)gmdW-es 518,625.00 16,155.81 120,626.68 397,998.32 i Clerk's Report of Receipts Period Covering April 1 - April 30, 2016 Deposit Other Revenue Picnic Comm Total Beach Federal oncessio Date Group/Payee Description Dates Booked Lodge Area Room Fields Other Other Rev. Permits Donations Aid Rental January Report 1,525.00 $ - $ 828.75 $ 2,35375 $ - - February Report 65000 $ 150.00 $400 00 $ 33000 $ - $ 1,530.00 $ - $92500 $ - - March Report 250.00 $200 00 160000 1190.00 $ 79300 $ 4,033.00 $ - 45000 $ - - Totals previously reports 2,425 00 $350 00 200000 2348.75 $ 79300 $ 7,91675 $ - 137500 $ - - April Report 4/12/16 G.S.S C.Troop 2098 Usage Fee 4/25,26&27 37500 G.S.S.C.Troop 2098 Usage Fee 4/25, 26&27 7500 Usage Fee Aldrich N.F United Soccer Club Fields Spring-2016 28000 4/18/16 Lenan Society NY Leros Usage Fee 6/19 200.00 Mattituck-Cutchogue(Little Usage Fee League) Baseball Spring-2016 57000 G S S C Troop 1186 Usage Fee 4/22,23&24 45000 G S.S.0 Troop 2502 Usage Fee 6/3,4 &5 60000 James Cox Surplus Equip Dodge Pickup 25000 4/19/16 Elaine Villano Usage Fee 7/17/2016 40000 4/21/16 G.S.S C Troop 1866 Usage Fee 5/27-5/30 52500 B S A Troop 1776 Usage Fee 6/24,25&26 62500 N F Italian-Ame Club, Inc Usage Fee 7/10/2016 15000 Dennis&Karen Roses Usage Fee 5/14/2016 40000 Thomas Riecker Usage Fee 7/3/2016 10000 4/25/16 G S S.0 Service Unit 54 Usage Fee 5/13,14& 15 37500 Bethany Siar Usage Fee 5/21 &22 22500 Usage FeeAldricff- N F United Soccer Club Fields Spring 2016 72000 APRIL RECEIPTS: 3,250 00 $ 450 00 $ 800.00 1,570.00 $ 250 00 6,32000 $ - $ - $ - $ - YEAR TO DATE $5,67500 $800 00 $2,800 00 $3,918 75 $1,043 00 $14,236 75 $ - 1375 $ - $ - PAGE 1 5/10/2016