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HomeMy WebLinkAboutTB-10/18/2016 ELIZABETH A.NEVILLETown Hall, 53095 Main Road TOWN CLERK ��o�ogOFFOC�cOGy PO Box 1179 Southold,NY 11971 REGISTRAR OF VITAL STATISTICS o Fax(631)765-6145 MARRIAGE OFFICER y�0f �ao� Telephone: (631)765 - 1800 RECORDS MANAGEMENT OFFICER southo I dtown.northfork.net FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK SOUTHOLD TOWN BOARD REGULAR MEETING October 18, 2016 7:30 PM A Regular Meeting of the Southold Town Board was held Tuesday, October 18, 2016 at the Meeting Hall, Southold,NY. Call to Order 7:30 PM Meeting called to order on October 18, 2016 at Meeting Hall, 53095 Route 25, Southold,NY. Attendee Name Organization Title Status Arrived James Diriizio Jr Town of Southold ' Councilman Present William P. Ruland _ ; Town of Southold 3 Councilman Present Jill Doherty # Town of Southold Councilwoman ' Present _ Robert Ghosio Town of Southold Councilman Absent LP.ouisa Evans —= Town of Southold ; Justice Present f Scott A. Russell Town of Southold ; Supervisor Present Elizabeth A.Neville Town of Southold f Town Clerk f Present William M Duffy Town of Southold Town Attorney Present I. Reports 1. Judge Price Monthly Report 2. Judge Hughes Monthly Report 3. Trustees Monthly Report 4. Program for the Disabled Monthly Report Southold Town Board Meeting October 18, 2016 page 2 II. Communications III. Public Notices IV. Discussion 1. 9:00 Am -John Slattery, Chairman of the PAC, Chief Flatley 2. Councilman Dinizio, Chief Flatley & John Cushman 3. 9:15 Am -John Cushman 4. 10:15 Am -Karen McLaughlin 5. 10:45 Am -Vincent Orlando 6. 10:30 Am -Vincent Orlando 7. 11:00 Am -John Betsch 8. Coastal Erosion Appeal 9. Councilman Ruland 10. Councilman Ghosio & Denis Noncarrow 11. Amendments to Chapter 280 12. Landmark Designation for the Terry House, 57020 Main Road, Southold 13. Conservation Advisory Council Vacancy 14. Update on Development of a Living Shoreline Project 15. Motion To: Motion to Enter Executive RESOLVED that the Town Board of the Town of Southold hereby Enter into Executive Session at 11:04 AM for the purpose of discussing the following matters: Labor- Matters Involving Employment of Particular Person(S) 11:30 am - Karen McLaughlin, HRC Litigation- Town of Southold v. Kougentakis Potential Litigation- Solid Waste Collection Matter Southold Town Board Meeting October 18, 2016 page 3 RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Jill Doherty, Councilwoman AYES: Dinizio Jr, Ruland, Doherty, Evans, Russell ABSENT: Robert Ghosio 16. EXECUTIVE SESSION-Labor-Matters Involving Employment of Particular Person(S) 17. EXECUTIVE SESSION-Litigation 18. Motion To: Motion to Exit Executive RESOLVED that the Town Board of the Town of Southold hereby Exit/Recess from this Executive Session at 1:37PM. RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Evans, Russell ABSENT: Robert Ghosio 19. John Cushman 2017 Budget Discussion 20. Motion To: Recess 9:00 AM meeting RESOLVED that the Town Board of the Town of Southold hereby Recess this 9:00 AM meeting of the Town Board at 2:08PM until the Regular 7:30PM Meeting of the Southold Town Board. RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER:Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty, Evans, Russell ABSENT: Robert Ghosio Pledge to the Flag Motion To: Reconvenes 9:00 AM meeting RESOLVED that the Town Board of the Town of Southold hereby reconvenes the 9:00 AM meeting of the Southold Town Board at this 7:30PM Regular Meeting of the Southold Town Board. RESULT: ADOPTED [UNANIMOUS] MOVER: Scott A. Russell, Supervisor SECONDER:William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Evans, Russell ABSENT: Robert Ghosio Opening Comments Supervisor Russell Southold Town Board Meeting October 18, 2016 page 4 SUPERVISOR RUSSELL: Please rise and join in the Pledge of Allegiance. Thank you. First I would just like to extend the regrets of Councilman Ghosio. He actually has been very ill, he actually came in during work session today because he didn't want to miss the budget discussion but honestly, with a high fever, he just couldn't come back. Now, I am going to offer the opportunity to anyone who wants to comment on any of the agenda items to please feel free? Actually, before you do that, I want to announce that on November 6 at 3:30 right down here at Silversmiths Corner there is going to be a service called Respect and Civility Vigil and that is going to be sponsored by the Southold Town Anti-Bias Task Force. Again, that is Sunday, November 6 at 3:30 at Silversmiths Corner. Now, would anybody like to address the Board on anything on the agenda? (No response) V. Resolutions 2016-913 CATEGORY. Audit DEPARTMENT. Town Clerk Approve Audit RESOLVED that the Town Board of the Town of Southold hereby approves the audit dated October 18 2016. ✓Vote Record-Resolution RES-2016-913 Ef Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled , ❑ withdrawn James Dm11izio Jr Voter El ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder Rl ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 13 ❑ El 1:1 ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ 10 ❑ Town Clerk's Appt Louisa P Evans Mover D ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter Q ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-914 CATEGOR K Set Meeting DEPARTMENT. Town Clerk Next Town Board Meeting RESOLVED that the next Regular Town Board Meeting of the Southold Town Board be held, Tuesday, November 1, 2016 at the Southold Town Hall, Southold, New York at 4:30 P.M. Southold Town Board Meeting October 18, 2016 page 5 ✓Vote Record-Resolution RES-2016-914 R1 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder Rl ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter z 11 ❑ ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ 21 ❑ Town Clerk's Appt Louisa P Evans Mover Rl ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 21 ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-912 Tabled 101412016 4:30 PM CATEGORY. Enact Local Law DEPARTMENT: Town Clerk Enact LL in Relation to Dumpsters WHEREAS there has been presented to the Town Board of the Town of Southold, Suffolk County,New York, on the 9t1i day of September, 2016, a Local Law entitled"A Local Law to consider amending Southold Town Code Chapter 100 (Buildings, Unsafe; Property Maintenance) to (i) restrict the placement of dumpsters on residential properties" and WHEREAS the Town Board of the Town of Southold held a public hearing on the aforesaid Local Law at which time all interested persons were given an opportunity to be heard,Now Therefor Be It RESOLVED that the Town Board of the Town of Southold hereby ENACTS the proposed Local law entitled, "A LOCAL LAW to consider amending Southold Town Code Chapter 100 Buildings, Unsafe; Property Maintenance) to (i) restrict the placement of dumpsters on residential properties"which reads as follows: LOCAL LAW NO. OF 2016 A LOCAL LAW entitled to "A LOCAL LAW to consider amending Southold Town Code Chapter 100 (Buildings, Unsafe; Property Maintenance) BE IT ENACTED by the Town Board of the Town of Southold as follows: I. Purpose The purpose of this amendment is to amending restrict the placement of dumpsters on residential Southold Town Board Meeting October 18, 2016 page 6 properties II. Chapter 100 of the Code of the Town of Southold is hereby amended as follows: § 100-4 Standards. A. Property maintenance. (1) Surface and subsurface water shall be adequately drained to protect buildings and structures, to prevent damage to adjacent property and to prevent the development of stagnant ponds. Swimming pools, spas, hot tubs and other similar structures erected for recreational use shall be maintained so as to avoid the stagnation of the water therein. (2) Landscaping shall be adequately maintained so that lawns, hedges, bushes, weeds and trees do not become overgrown and unsightly so as to constitute an unsafe condition or blight. At no time shall landscaping,hedges, bushes, weeds or trees create an impediment to emergency and/or fire rescue vehicle access. (3) Garbage, crates, rubbish, refuse or debris shall be kept inside a building or buildings on the premises, or in an acceptable enclosed container, and shall be regularly collected and removed from the premises. (4) No dumpster shall be permitted in the front yard or side yard of a residential Property for more than two weeks, unless the property benefits from an open and valid building permit. If the property benefits from an open and valid building permit, said dumpster may remain in the front yard or side yard until either the building permit expires, or a certificate of occupancy and/or compliance is issued for the work described in the permit,whichever occurs first. Thereafter, the dumpster must be removed. Properties used for bonafide agricultural production shall not be subject to this provision. (4)_(51 Open wells, cesspools or cisterns shall be securely closed or barricaded to prevent access by the public. (-5)_(6)Junked or unregistered vehicles may not be located or stored in open view but shall be stored in a suitable location inside a building or behind a fence outside of public view. (6)L71Exterior facades shall at all times be kept free of graffiti or other defacement. 111. Severability If any clause, sentence,paragraph, section, or part of this Local law shall be adjudged by any court of competent jurisdiction to be invalid, the judgement shall not affect the validity of this law as a whole or any part thereof other than the part so decided to be unconstitutional or invalid. IV. Effective Date This Local Law shall take effect immediately upon filing with the Secretary of State as provided by law. ✓Vote Record-Resolution RES-2016-912 ❑ Adopted - -- - ❑ Adopted as AmendedYes/Aye No/Nay Abstain Absent El Defeated James Dmizio Jr Mover ❑✓ ❑ ❑ ❑ ❑ Tabled William P.Ruland Voter 0 ❑ ❑ ❑ 0 Withdrawn Jill Doherty Seconder ❑ 0 0 ❑ Southold Town Board Meeting October 18, 2016 page 7 ❑ Supervisor's Appt Robert Ghosio Voter ❑ ❑ ❑ to ❑ Tax Receiver's Appt Louisa P Evans Voter Q ❑ ❑ I ❑ ❑ Rescinded Scott A Russell Voter El ❑ ❑ ❑ ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost Comments regarding resolution 912 COUNCILMAN DINIZIO: I move that we deny this because it needs further work. Definitions need to be made and work on... SUPERVISOR RUSSELL: I think we should vote it down, it needs substantial changes. 2016-915 CATEGORY.• Misc. Public Hearing DEPARDIENT. Town Clerk Adopt Preliminary 2017 Budget&set Public Hearing RESOLVED that the Town Board of the Town of Southold does hereby prepare and approve as the Preliminary Budget of the Town of Southold for the fiscal year beginning on the 1St day of January 2017,the itemized statement of estimated revenues and expenditures hereby attached and made part of this resolution, and be it FURTHER RESOLVED that this Town board shall meet at 4:00 PM, Wednesday, on the Stn of November,2016, at the Southold Town Hall for the purpose of holding a public hearing on the 2017 Preliminary Budget, and after all persons attending said hearing shall have had an opportunity to be heard in favor or against the 2017 Preliminary Budget as compiled, or for or against any item and items therein contained,that said hearing be then recessed and thereafter convened at 7:00 PM on said day for the same purpose; and be it FURTHER RESOLVED that the Preliminary Budget will be available for viewing on the Southold Town official website: www.southoldtownny.gov, and be it FURTHER RESOLVED that the Town Clerk shall give notice of such hearings in the manner provided for in Section 108 of the Town Law and that such notice be published in substantially the following form: NOTICE OF PUBLIC HEARING ON THE 2017 PRELIMINARY BUDGET AND 2017 PRELIMINARY CAPITAL BUDGET Southold Town Board Meeting October 18, 2016 page 8 NOTICE IS HEREBY GIVEN that the Preliminary Budget and Preliminary Capital Budget of the Town of Southold, Suffolk County,New York for the fiscal year beginning on January 1, 2017 has been prepared and approved by the Southold Town Board and filed in the Office of the Town Clerk at the Southold Town Hall, 53095 Main Road, Southold,New York, where they are available for inspection and where copies may be obtained by any interested person during business hours. FURTHER NOTICE IS HEREBY GIVEN, that the Town Board of the Town of Southold will meet and review said 2017 Preliminary Budget and 2017 Preliminary Capital Budget and hold a public hearing thereon at the Southold Town Hall, 53095 Main Road, Southold,New York, in said Town at 4:00 p.m. and at 7:00 p.m., on Wednesday,November 9,2016, and at such hearing any persons may be heard in favor of or against the 2017 Preliminary Budget and 2017 Preliminary Capital Budget as compiled, or for or against any item or items therein contained. FURTHER NOTICE IS HEREBY GIVEN that pursuant to Section 108 of the Town Law, the following are proposed yearly salaries of members of the Town Board, the Town Clerk and the Superintendent of Highways: SCHEDULE OF SALARIES FOR ELECTED OFFICIALS (ARTICLE 8 OF TOWN LAW) Officer Supervisor $ 106,506 Members of the Town Board (4) @ $ 35,078 Town Justice and Member of the Town Board, Fishers Island $ 53,492 Town Justices (2) @ $ 71,755 Town Clerk $ 102,624 Superintendent of Highways $ 106,506 Tax Receiver $ 40,041 Assessors (3) @ $ 76,707 Trustees (5) @ $ 19,371 ✓Vote Record-Resolution RES-2016-915 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated James Dmizio Jr ver Mo 0 ❑ ❑ ❑ * Tabled Withdrawn William P Ruland t o Q ❑ ❑ ❑ El W ❑ Supervisor's Appt Sec ❑ Tax Receiver's Appt Jill Doherty on 0 ❑ ❑ ❑ der ❑ Rescinded = — ❑ Town Clerk's Appt Robert Ghosto ter 11 El 21 ❑ Supt Hgwys Appt Vo ❑ No Action Louisa P Evans ter Rl ❑ ❑ ❑ ❑ Lost Scott A Russell Vo' 0 ❑ 0 ❑ Southold Town Board Meeting October 18, 2016 page 9 ter 2016-916 CATEGORY. Employment-FIFD DEPARTMENT: Accounting Appoint Part Time Deckhand RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted September 26, 2016 that appoints Frank A. Boccia to the position of part-time Deckhand with a starting rate of$10.99 per hour effective October 5, 2016. ✓Vote Record-Resolution RES-2016-916 0 Adopted ❑ Adopted as Amended ❑ Defeated - - .__ �._. _ .__ -- --. Yes/Aye No/Nay Abstain Absent ❑ Tabled - --- - - Withdrawn James Dinizio Jr Voter 0 0 ❑ Tabled 0 ❑ ❑ Supervisor's Appt William P.Ruland Mover ' 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter j 0 ❑ El ❑ Rescinded Robert Ghosjo Voter ❑ ❑ ❑ 0 ❑ Town Clerk's Appt Louisa P.Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-917 CATEGORY.• Attend Seminar DEPARTMENT: Public Works PSEG Energy Conference RESOLVED that the Town Board of the Town of Southold hereby grants permission to Tim Abrams to attend a seminar on PSEG Energy Efficiency Conference in Melville,NY, on Wednesday,November 2, 2016. All expenses for travel to be a legal charge to the 2016 DPW budget (meetings and seminars). Registration is Free ✓Vote Record-Resolution RES-2016-917 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated .lames Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Tabled Wilham P Ruland Seconder 2 0 El Southold Town Board Meeting October 18, 2016 page 10 ❑ Withdrawn Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt Robert Ghosio i Voter ❑ ❑ ❑ 0 ❑ Tax Receiver's Appt Louisa P Evans 1 Mover 0 ❑ ❑ ❑ ❑ Rescinded Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2016-918 CATEGORY: Budget Modification DEPARTMENT.- Town Attorney 2016 Budget Modification -Attorney Financial Impact: to cover over expended line RESOLVED that the Town Board of the Town of Southold hereby modifies the 2016 General Fund Part-Town budget as follows: TO: B.1420.4.500.200 Legal Counsel $2,000.00 FROM: B.1420.4.600.200 Miscellaneous Meetings & Seminars $2,000.00 ✓Vote Record-Resolution RCS-2016-918 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay + Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Seconder 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio 1 Voter ❑ ❑ ❑ 0 ❑ Town Clerk's Appt Louisa P.Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-919 CATEGORY.• Budget Modification DEPARTMENT• Police Dept Southold Town Board Meeting October 18, 2016 page 11 Police Department Financial Impact:Reallocation offends to cover over expended budget lines RESOLVED that the Town Board of the Town of Southold hereby modifies the 2016 General Fund Whole Town budget as follows: From: A.3120.2.200.200 Police/P.S./Chairs $1,000 Total $1,000 To: A.3120.4.100.100 Police/CE/Office Supplies & Stationary $1,000 Total $1,000 ✓Vote Record-Resolution RES-2016-919 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dimzio Jr Voter 0 ❑ p - _ ___❑ ❑ Supervisor's Appt William P Roland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-920 CATEGORY.• Contracts, Lease &Agreements DEPARTMENT.- Engineering Change Order#1 W/ICE Electric-Highway Maintenance Building RESOLVED that the Town Board of the Town of Southold hereby approves Change Order#1 to the Town of Southold Highway Maintenance Building Project Contract with ICE Electric in the net amount of$5,700.00, pursuant to their Proposed Change Order dated October 4, 2016, subject to the approval of the Town Engineer and Town Attorney. ✓Vote Record-Resolution RES-2016-920 0 Adopted ❑ Adopted as Amended Yes/Aye No/Nay Abstain Absent ❑ Defeated James Dm¢ro Jr Voter 0 ❑ ❑ ❑ ❑ Tabled William P Roland Mover 0 ❑ ❑ ❑ 0 Withdrawn Jill Doherty Voter 0 0 ❑ 0 Southold Town Board Meeting October 18, 2016 page 12 ❑ Supervisor's Appt Robert Ghosio Voter ❑ ❑ ❑ RI ❑ Tax Receiver's Appt Louisa P Evans Seconder 2 ❑ ❑ ❑ ❑ Rescinded Scott A Russell Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2016-921 CATEGORY.• Refund DEPARTMENT.• Zoning Board of Appeals Zoning Board of Appeals Refunds RESOLVED that the Town Board of the Town of Southold hereby grants a refund to the following applicant; as the Zoning Board of Appeals has been notified by the Building Department that a variance is no longer required. Donna&Joseph Pradas $500.00 Appeal No. 6998 425 Birch Drive Laurel,NY 11948 ✓Vote Record-Resolution RES-2016-921 CEJ Adopted ❑ Adopted as Amended ❑ Defeated ---- - -- -- -- ❑ Tabled - Yes/Aye No/Nay Abstain Absent _ ❑ Withdrawn James Dmizio Jr Voter D ❑ ❑� � ❑ ❑ Supervisor's Appt William P Ruland Seconder Q ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ EI ❑ Town Clerk's Appt Louisa P Evans Mover 2 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter z ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-922 CATEGORY.• Close/Use Town Roads DEPARTMENT: Town Clerk Oysterponds School District-Life of Peconic Bay Financial hnpact: Cost Analysis:None Southold Town Board Meeting October 18, 2016 page 13 RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Oysterponds School District to place a porta-potty in the area of the Town Ramp located on Narrow River Road, Orient for the day of October 21, 2016. ✓Vote Record-Resolution RES-2016-922 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent 11 Tabled ❑ Withdrawn James Dmizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-923 CATEGORY: Close/Use Town Roads DEPARTMENT. Town Clerk Southold Athletic Assoc. 5K Financial Impact:Police Department Cost for Event =$295.30 RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Southold School District to use certain roads for a 5K race in Southold,New York on November 5, 2016, set-up 7:15 am, start time 9:00 AM, route for the 5K: beginning at the Elementary School parking lot onto Oaklawn Avenue to Route 25, east to Youngs Avenue,to Calves Neck Road, to Harper Road, Hill Road, Wells Road, back to Oaklawn Avenue, to Pine Neck Road to Main Bayview Road to Main Road, Jockey Creek Drive back onto the Southold School property, provided applicant meets all of the requirements as listed in the Town Policy on Special Events and Use of Recreation Areas and Town Roads. Fees for this event have been waived with the exception of the Clean-up deposit. ✓Vote Record-Resolution RES-2016-923 0 Adopted ❑ Adopted as Amended Yes/Aye No/Nay Abstain Absent ❑ Defeated James Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Tabled William P Ruland Seconder 0 ❑ ❑ ❑ ❑ Withdrawn Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt Robert Ghosio Voter ❑ ❑, ❑ 0 ❑ Tax Receiver's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Rescinded Scott A Russell Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt 0 Supt Hgwys Appt Southold Town Board Meeting October 18, 2016 page 14 ❑ No Action ❑ Lost 2016-924 CATEGORY.• Contracts,Lease&Agreements DEPARTMENT. Accounting Execute an Agreement Between the Town of Southold and National EAP, Inc. RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute an Agreement between the Town of Southold and National EAP, Inc. in connection with an Employee Assistance Program in the amount of $4.37 per month per employee for basic services including up to 10 hours of special training, critical stress management services up to 3 per year, and dispute mediation services of less than 6 hours, for the period November 1; 2016 through October 31,'2019, subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2016-924 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dmizio Jr Voter ❑ Withdrawn 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Town Clerk's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-925 CATEGORY. Bond DEPARTA1EIN'T. Planning Board Bond Reduction-Cutchogue Business Center RESOLVED that the Town Board of the Town of Southold hereby approves, upon the recommendation of the Southold Town Planning Board and the Office of the Town Engineer, the reduction of,the performance bond for Cutchogue Business Center Standard Subdivision SCTM# 1000-83-3-4.6 from the amount of$189,825.00 to the amount of$96,512.50, all in accordance with the approval of the Town Attorney. Southold Town Board Meeting October 18, 2016 page 15 ✓Vote Record-Resolution RES-2016-925 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dimzio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ [I Rescinded Robert Ghosto Voter ❑ ❑ ❑ 0 ❑ Town Clerk's Appt Louisa P Evans Mover i 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-926 CATEGORY. Bond DEPARTMENT. Planning Board Accept Subdivision Bond Estimate-the Estates at Royalton RESOLVED that the Town Board of the Town of Southold hereby accepts Subdivision Draft Bond Estimate in the amount of$314,870.00 for the proposed Standard Subdivision entitled "The Estates at Royalton", SCTM#1000-113-7-19.23, located at 55 Cox Neck Road, approximately 490 feet North of Sound Avenue, Mattituck, as recommended by the Southold Town Planning Board, subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2016-926 0 Adopted ❑ Adopted as Amended ❑ Defeated W T Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James DInIZ10 Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ 11 ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescmded Robert Ghosio Voter ❑ ❑ El ❑ Town Clerk's Appt Louisa P Evans Seconder; 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-927 CATEGORY. Public Service Southold Town Board Meeting October 18, 2016 page 16 DEPARTMENT.• Town Clerk Appoint Supervisor Scott A. Russell Temporary Marriage Officer RESOLVED that the Town Board of the Town of Southold hereby appoints Supervisor Scott A. Russell as a Temporary Marriage Officer for the Town of Southold, on Saturday, October 22, 2016 only, to serve at no compensation. ✓Vote Record-Resolution RES-2016-927 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dimzio Jr Voter D ❑ ❑ ❑ ❑ Supervisor's Appt William P.Ruland Seconder 0 ❑ ❑ ❑ ❑ Tax Recerver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Town Clerk's Appt Louisa P Evans Voter lZ ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-928 CATEGORY.- Refund , DEPARTMENT. Town Clerk Clean Up Deposit Returns WHEREAS the following groups have supplied the Town of Southold with a Clean-up Deposit for their events and WHEREAS the Southold Town Police Chief, Martin Flatley,has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in to the following: Name Date Received Amount Can't Forget Productions, LLC 9/19/16 $ 650.00 "Friends From College" 42-2222 rid Street, 3rd Flr, N. Long Island City,NY 11101 The Lovely Works, LLC 9/15/16 $ 500.00 Southold Town Board Meeting October 18, 2016 page 17 193 Clinton Avenue, Apt 2B Brooklyn,NY 11205 North Fork Lacrosse Club 1/5/16 $ 250.00 415 Village Lane Mattituck,NY 11952 Cutchogue New Suffolk Historical 8/31/16 $ 250.00 Cutchogue Village Green PO Box 714 Cutchogue,NY 11935 Mattituck Presbyterian Church 9/15/16 $ 250.00 Main Road PO Box 1411 Mattituck,NY 11952 ✓Vote Record-Resolution RES-2016-928 0 Adopted ❑ Adopted as Amended ❑ Defeated -- - ----- ---- - - - Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Seconder RI ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Town Clerk's Appt Louisa P.Evans Voter D ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter D ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-929 CATEGORY.- Close/Use Town Roads DEPARTIVENT: Town Clerk Cutchogzie Fire Department's Stuff the Sleigh 5K Financial Impact:Police Department cost = $380.36 RESOLVED that the Town Board of the Town of Southold hereby grants permission to hold its the Cutchogue Fire Department to use the following route: New Suffolk Road, Grathwohl Road, Fanning Road, 5th Street, King Street, 4th Street, and Orchard Street for its Annual Sleigh 5K in Cutchogue, on December 11, 2016 beginning at 9:00 AM, provided they adhere to the Town of Southold Policy for Special Events on Town Properties and Roads. All Town fees for this event, with the exception of the Clean-up Deposit, are waived. Southold Town Board Meeting October 18, 2016 page 18 ✓Vote Record-Resolution RES-2016-929 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder, 0 ❑ ❑ ❑ El Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ 11 ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ 0 " ❑ Town Clerk's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-930 CATEGORY. Close/Use Town Roads DEPARTMENT. Town Clerk Grant Permission to the Cutchogue Fire Department to Hold Its Halloween Parade RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Cutcho2ue Fire Department to use the following route for its Halloween Parade in Cutchogue, Monday, October 31, 2016 at 5:30 P.M.: beginning at the Cutchogue West School,proceeding west on Route 25 to New Suffolk Road, Cutchogue to the Fire Department, provided they closely adhere to the all the conditions of the Town's Policy for Special Events on Town Properties. All fees shall be waived with the exception of the clean-up deposit. ✓Vote Record-Resolution RES-2016-930 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P.Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Seconder 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-931 Southold Town Board Meeting October 18, 2016 page 19 CATEGORY. Close/Use Town Roads DEPARTMENT: Town Clerk Oysterponds Halloween Parade Financial Impact:Police Department cost for the event =$129.08 RESOLVED that the Town Board of the Town of Southold hereby grants a police escort and permission to OysteTonds U.F.S.D to use the following route: Oysterponds Elementary School to Village Lane to Orchard Street to Tabor Road and back to Oysterponds School, for its Annual Halloween Parade in Orient on Monday, October 31, 2016 beginning at 2:00 PM,provided they closely adhere to the all the conditions of the Town's Policy for Special Events on Town Properties. All fees shall be waived with the exception of the Clean-Up Deposit. ✓Vote Record-Resolution RES-2016-931 Rl Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent 11 Tabled _ _ _ _ ❑ Withdrawn James Dmizio Jr Voter 0-- ❑ ❑ ❑ ❑ Supervisor's Appt William P Roland Seconder El ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover R1 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ Q ❑ Town Clerk's Appt Louisa P Evans Voter lZ ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter Ca ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-932 CATEGORY: Close/Use Town Roads DEPARTMENT. Town Clerk Southold PTA Halloween Parade RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Southold PTA to use the following roads for its Annual Halloween Parade in Southold, on Saturday, October 29, 2016 at 11:00 AM: beginning at the Firehouse, west on Route 25, South on Oaklawn Avenue ending at the Southold Elementary School provided they adhere to the Town of Southold Policy for Special Events on Town Properties and Roads. All Town fees for this event, with the exception of the Clean-up Deposit, are waived. ✓Vote Record-Resolution RES-2016-932 D Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated James Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Tabled William P Ruland Mover El ❑ ❑ ❑ ❑ Withdrawn Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt Robert Ghosio Voter 0 0 0 l Southold Town Board Meeting October 18, 2016 page 20 ❑ Tax Receiver's Appt Louisa P Evans Seconder, 0 ❑ ❑ ❑ ❑ Rescinded Scott A Russell Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2016-933 CATEGORY.• Close/Use Town Roads DEPARTMENT. Town Clerk Mattituck Lions Club Halloween Parade Financial Impact:Police Department Cost Analysis: $124.03 RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Mattituck Lions Club to use the following roads for its Annual Halloween Parade in Mattituck, on Monday, October 31, 2016 beginning at 6:00 PM: beginning at the Firehouse, west on Pike Street, south on Westphalia Road, east on Old Sound Avenue,north on Love Lane, east on Pike Street to Mattituck High School,provided they adhere to the Town of Southold Policy for Special Events on Town Properties and Roads. All Town fees for this event, with the exception of the Clean-up Deposit, are waived. ✓Vote Record-Resolution RES-2016-933 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James DimEl Ll 11zio Jr Voter D ❑ Supervisor's Appt William P Ruland Seconder; El ❑ ❑ Jill Doherty Voter D ❑ ❑ ❑ ❑ Tax Receiver's Appt ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Town Clerk's Appt Louisa-P Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-934 CATEGORY: Authorize to Bid DEPARTMENT: Town Clerk Town Hall Accessibility Sidewalk Financial Impact: Southold Town Board Meeting October 18, 2016 page 21 Install new accessibility sidewalk at Town Hall This project is funded, in full, by Community Development Block Grant Funds .RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the construction of a new accessibility sidewalk and new Americans with Disabilities Act (ADA) compliant doors at the Southold Town Hall. ✓Vote Record-Resolution RES-2016-934 0 Adopted ❑ Adopted as Amended ❑ Defeated - __....__ .._.. ------ Yes/Aye _ ,Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Mover 0 ❑_ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Seconder 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-935 CATEGORY.- Employment-FIFD DEPARTMENT. Accounting Affirms Suspension &Reinstatement of Employee #34899 .RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted October 11, 2016 that affirms the initial suspension and subsequent reinstatement of Employee#34899. ✓Vote Record-Resolution RES-2016-935 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn lames Dmizio Jr Voter 0 ❑ 13 ❑ Supervisor's Appt William P Ruland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action 0 Lost Southold Town Board Meeting October 18, 2016 page 22 2016-936 CATEGORY: Budget Modification DF_PARTMEATT.• Accounting Budget Modification to Increase Katinka House Capital Project Financial Impact:Increase the Katinka House project to provide for the full cost of improvements and repairs to the entryway RESOLVED that the Town Board of the Town of Southold hereby modifies the General Fund Whole Town budget as follows: From: A.6772.1.200.100 Programs for the Aging, PT Regular Earnings $6,400 To: A.9901.9.000.100 Transfer to Capital Fund $6,400 and be it further RESOLVED that the Town Board of the Town of Southold hereby increases the Katinka House Improvements Capital Proiect in the 2016 Capital Fund as follows: Budget: Revenues: H:5031.46 Interfund Transfers $6,400 Appropriations: H.1620.2.500.980 Buildings & Grounds Capital Outlay Katinka House Improvements $6,400 ✓Vote Record-Resolution`RES-2016-936 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Town Clerk's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 2 ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-937 CATEGORY: Public Service DEP.9RTME A AT Highway Department Southold Town Board Meeting October 18, 2016 page 23 2016 Fall Clean-Up RESOLVED that the Town Board of the Town of Southold that the Highway Department Fall Cleanup will start on Monday,November 21, 2016 in Laurel. Our Highway crews will remove only LEAVES and work in an easterly direction until they reach Orient. All Leaves Must Be In Bio-Degradable Paper Bags,NO EXCEPTIONS. We can only pass through an area once. ✓Vote Record-Resolution RES-2016-937 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Voter ❑ ❑ ❑ ❑ Supervisor's Appt William P Roland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Town Clerk's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-938 CATEGORY. Budget Modification DEPARTMENT: Solid Waste Management District SWMD Budget Mods Financial Impact:Direct available authorizations to cover overdrawn lines,direct avail. CBI parts authorization to CBI repairs authorization to cover needed on-site servicing of grinder. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2016 Solid Waste Management District budget as follows: From: SR 8160.2.100.300 Chairs $ 500 SR 8160.2.200.400 Computer Equipment 150 SR 8160.2.500.200 Garage & Shop Equipment 150 SR 8160.2.500.400 Telephone Equipment 200 SR 8160.4.100.110 Pre-printed Forms 800 SR 8160.4.100.350 Pest Control 65 SR 8160.4.100.596 Maint/Supply CBI Grinder $1,500 Total $3,365 To: Southold Town Board Meeting October 18, 2016 page 24 SR 8160.2.500.450 Radio Equipment $ 500 SR 8160.4.100.551 Maint/Supply CAT 966 1,000 SR 8160.4.400.600 Scale Maintenance 65 SR 8160.4.400.665 Repairs CBI Grinder 1,500 SR 8160.4.500.500 Credit Card Process Fees 300 Total $3,365 ✓Vote Record-Resolution RES-2016-938 Z Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled - -- --------- -- - James Dinizio Jr Mover ❑ El ❑ Withdrawn ❑ Supervisor's Appt William P Ruland Seconder Rl ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ IZI ❑ Town Clerk's Appt Louisa P Evans Voter 10 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 2 ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-939 CATEGORY. Contracts,Lease&Agreements DEPARTMENT: Town Attorney Lamb &Barnosky, LLP Retainer RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute a Retainer Agreement with Lamb & Barnosky, LLP in connection with professional services provided on all labor relations and employment law matters the fee for this retainer will be as follows: Fifty-Two Thousand ($52,000) Dollars for the period July 1, 2016 - June 30, 2017; Fifty-Five Thousand, Five Hundred ($55,500)Dollars for the period July 1, 2017- June 30, 2018; and Fifty-Seven Thousand, Five Hundred ($57,500) Dollars for the period July 1, 2018- June 30, 2019, subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2016-939 El Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended James Dmizio Jr Voter Z ❑ ❑ ❑ ❑ Defeated William P Ruland Seconder 0 ❑ ❑ ❑ ❑ Tabled fill Doherty Mover 0 ❑ ❑ ❑ ❑ Withdrawn Robert Ghosio Voter 0 0 ❑ I I Southold Town Board Meeting October 18, 2016 page 25 ❑ Supervisor's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2016-940 CATEGORY.• Budget Modification DEPARTAIENT.• Fishers Island Ferry District FIFD 2016 Budget Modification Financial Impact: to cover over expenditures RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated October 11, 2016, which amended the 2016 Fishers Island Ferry District budget in the amount of$120,500.00. ✓Vote Record-Resolution RES-2016-940 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dimzio Jr Voter 2 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Seconder 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ [71 ❑ Town Clerk's Appt Louisa P Evans Voter El ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter Q ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-941 CATEGORY. Contracts,Lease&Agreements DEPARTMENT.• Town Attorney Canon Copier for DSW RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Acquisition Agreement Lease or Purchase between the Town of Southold and Canon Solutions America, Inc., in connection with the lease of a Southold Town Board Meeting October 18, 2016 page 26 Canon IR 14351F copy machine/scanner for use by the Department of Solid Waste at a monthly cost of$55.00 for a period of forty-eight (48)months, subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2016-941 Rl Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Voter lZ ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder 121 ❑ ❑ ❑ ❑ Tar Receiver's Appt Jill Doherty Voter lZ ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ El ❑ Town Clerk's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter D ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-942 CATEGORY.• Budget Modification DEPARTMENT. Highway Department 2016 Budget Modification-Highway Financial Impact: to increase road surfacing budget RESOLVED that the Town Board of the Town of Southold hereby modifies the 2016 Highway Fund Part-Town budget as follows: From: DB.5130.2.500.300 Other Equipment 4,500.00 DB.5110.4.400.300 Drainage Replacements 4,000.00 DB.5142.4.100.100 Misc. Supplies 4,000.00 DB.5142.4.100.525 Snow Fence 1,000.00 DB.5142.4.100.920 Sand 28,000.00 DB.5142.4.100.935 Rock Salt 12,000.00 DB.5142.4.100.975 Plow Blades, Shoes, Wheels 7,000.00 DB.5130.4.400.300 Equipment Rentals 6,000.00 DB.5130.4.400.650 Maintenance & Repairs 4,000.00 DB.5130.4.400.900 Vehicle GPS 2,000.00 TOTAL: $72,500.00 To: DB.5110.4.100.900 Resurfacing Projects $72,500.00 TOTAL: $72,500.00 Southold Town Board Meeting October 18, 2016 page 27 -'Vote Record-Resolution RES-2016-942 0 Adopted ❑ Adopted as Amended ❑ Defeated - El Tabled Yes/Aye No/Nay Abstain Absent ❑ Withdrawn James Dmizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder 2 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Town Clerk's Appt Louisa P.Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-943 CATEGORY.• Authorize Payment DEPARTMENT. Fishers Island Ferry District FIFD- Gilbert Associates RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated September 26, 2016 in regard to payment to Gilbert Associates. ✓Vote Record-Resolution RES-2016-943 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled _ ❑ Withdrawn James Dimzio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P.Ruland Seconder 0 ❑ j ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-944 CATEGORY: Contracts,Lease &Agreements DEPARTMENT. Fishers Island Ferry District FIFD- Gilbert Associates Contract Southold Town Board Meeting October 18, 2016 page 28 RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated September 26, 2016 in regard to entering into a contract with Gilbert Associates, Inc.. ✓Vote Record-Resolution RES-2016-944 0 Adopted ❑ Adopted as Amended ❑ Defeated -- -- -- Yes/Aye No/Nay Abstain ; Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Voter 0 El ❑ ❑ Supervisor's Appt William P Ruland Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Town Clerk's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-945 CATEGORY: Contracts,Lease&Agreements DEPARTMENT. Fishers Island Ferry District FIFD-Morris&McVeigh RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated September 26, 2016 in regard to contract with the law firm Morris &McVeigh. ✓Vote Record-Resolution RES-2016-945 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Town Clerk's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action 0 Lost Southold Town Board Meeting October 18, 2016 page 29 2016-946 CATEGORY- Public Service DEPARTAIENT. Fishers Island Ferry District FIFD-Blackbird VII, LLC RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated September 26, 2016 and amended on October 11, 2016 in regard to executing an'agreement for the two (2)week trial of service provided by Blackbird VII, LLC.. ✓Vote Record-Resolution RES-2016-946 El Adopted ❑ Adopted as Amended ❑ Defeated u _ Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Mover z ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder z ❑ ❑ ❑ El Tax Receiver's Appt Jill Doherty Voter R1 El ❑ ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ El ❑ Town Clerk's Appt Louisa P Evans Voter Rl ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-947 CATEGORY.- Contracts,Lease&Agreements DEPARTIYIENT: Fishers Island Ferry District FIFD-American Express RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated October 11, 2016 in regard to an agreement with American Express and Vantiv merchant services. ✓Vote Record-Resolution RES-2016-947 0 Adopted ❑ Adopted as Amended Yes/Aye No/Nay Abstain Absent ❑ Defeated James Dmizio Jr Voter ID ❑ ❑ ❑ ❑ Tabled William P Ruland Seconder D ❑ ❑ ❑ ❑ Withdrawn 11 Supervisor's Appt till Doherty Mover z ❑ ❑ El ❑ Tax Receiver's Appt Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Rescinded Louisa P Evans Voter Q ❑ ❑ ❑ ❑ Town Clerk's Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt ❑ No Action Southold Town Board Meeting October 18, 2016 page 30 ❑ Lost 2016-948 CATEGORY:• Contracts,Lease&Agreements DEPARTMENT. Fishers Island Ferry District FIFD Jim Ski Construction RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated October 11, 2016 in regard to executing a lease with Jim Ski Construction. ✓Vote Record-Resolution RES-2016-948 Z Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled _ >_ _ ❑ Withdrawn James Dmizio Jr Voter lZ ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Seconder 0 ❑ 11 ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ P1 ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-949 CATEGORY.- Budget Modification DEPARTIVIENT: Accounting Budget Mod Financial Impact:No net financial impact. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2016 General Fund Whole Town budget as follows: From: A.1410.1.100.100 Town Clerk, P.S. Full-Time Regular Earnings $11,500.00 Total $11,500.00 To: Southold Town Board Meeting October 18, 2016 page 31 A.6772.1.100.100 Programs for the Aging, P.S. Full-Time Regular Earnings $11,500.00 Total $11,500.00 ✓Vote Record-Resolution RES-2016-949 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dimzio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Town Clerk's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-950 CATEGORY: Employment-Town DEPARTIVENT: Accounting Transfer Employee#3862 RESOLVED that the Town Board of the Town of Southold hereby transfers Employee#3862, from the Town Clerk's Office to the Human Resource Center, effective immediately through December 31,2016. ✓Vote Record-Resolution RES-2016-950 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr ; Mover 0 El ❑ ❑ Supervisor's Appt William P Ruland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-951 Southold Town Board Meeting October 18, 2016 page 32 CATEGORY: Misc. Public Hearing DEPAREVENT. Town Clerk Set Public Hearing Coastal Erosion Appeal RESOLVED the Town Board of the Town of Southold hereby sets Tuesday,November 22, 2016 at 9:00 AM. at the Southold Town Meeting Hall, 53095 Main Road, Southold,New York as the time and place for a public hearing upon the Coastal Erosion Hazard Board of Review Appeal of the Harrington Family Limited Partnership, which seeks relief from Section 111-6 and 111-13(5) of the Town Code to re-construct an existing dock in-kind within a nearshore area in a Coastal Erosion Hazard Area located on property on parcel SCTM# 1000-2-1-12.2 off Private Road along the west shore of Clay Point, West Harbor, Fishers Island Sound, Fishers Island,New York 06390, and directs the Town Clerk to publish notice in such appeal in the Suffolk Times newspaper not less than ten(10) days nor more than thirty (3 0) days prior to such hearing and to notify the applicant by first class mail. ✓Vote Record-Resolution RES-2016-951 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James DmlzioJr Voter D ❑� �❑ T❑ ❑ Supervisor's Appt William P Ruland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ 11 Robert Ghosio Voter ❑ ❑ 11 D ❑ Rescinded ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-952 CATEGORY.• Employment-Town DEPARTMENT. Accounting Appoint Janet R. Douglass Recreation Supervisor RESOLVED that the Town Board of the Town of Southold hereby appoints Janet R. Douglass to the position of a full-time Recreation Supervisor for the Recreation Department, effective November 14, 2016, at a rate of$50,691.22 per year. ✓Vote Record-Resolution RES-2016-952 0 Adopted - - ❑ Adopted as Amended Yes/Aye No/Nay Abstain Absent ❑ Defeated .lames Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Tabled William P Ruland Mover 0 ❑ ❑ ❑ ❑ Withdrawn Jill Doherty " Voter 0 El ❑ ❑ Supervisor's Appt Robert Ghosio Voter ❑ 0 ❑ 0 Southold Town Board Meeting October 18, 2016 page 33 ❑ Tax Receiver's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Rescinded Scott A Russell Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2016-953 CATEGORY: Advertise DEPARTMENT: Town Clerk Advertise for Members of Police Advisory Committee RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for the position of Members of the Southold Town Police Advisory Committee. ✓Vote Record-Resolution RES-2016-953 0 Adopted ❑ Adopted as Amended ❑ DefeatedT^Yes/Aye �No/Nay Abstain Absent ❑ Tabled __ _._ — — _ ❑ Withdrawn James Di Jr Voter EI -11 ❑ _ ❑� ❑ Supervisor's Appt William P.Roland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Town Clerk's Appt Louisa P.Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-954 CATEGORY: Legal DEPARTMENT: Town Attorney F I Sewer District Rent -Scott RESOLVED that the Town Board of the Town of Southold, in accordance with Article XV, Section 215-50 of Chapter 215 of the Code of the Town of Southold, hereby determines that the Fishers Island Sewer District rent owed by Martin I Scott in the amount of$472.50 for the year of 2016 which rent remains unpaid, shall be levied against the real property of Southold Town Board Meeting October 18, 2016 page 34 Martin J. Scott SCTM#1000-9-10-12), and shall be collected at the same time and in the same manner as Town taxes. ✓Vote Record-Resolution RES-2016-954 RI Adopted ❑ Adopted as Amended ❑ Defeated - Yes/Aye No/Nay Abstain Absent ❑ Tabled , ❑ Withdrawn James Dmizio Jr Mover Rl ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter z ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Town Clerk's Appt Louisa P Evans Voter Rl ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter z ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-955 CATEGORY.- Budget Modification DEPARTMENT.• Accounting Appropriate NYS Grant Financial Impact:Appropriate grant from NYS Dormitory Authority RESOLVED that the Town Board of the Town of Southold hereby increases the 2016 Highway Fund Part Town budget as follows: Revenues: DB.3089.70 DASNY Grant $250,000 Appropriations: DB.5110.4.100.900 Resurfacing Projects $250,000 ✓Vote Record-Resolution RES-2016-955 Q Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dimzio Jr Voter Q ❑ ❑ ❑ ❑ Withdrawn William P Ruland Seconder Q ❑ ❑ ❑ ❑ Supervisor's Appt Jill Doherty Mover I✓I ❑ ❑ ❑ ❑ Tax Receiver's Appt Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Rescinded Louisa P Evans Voter z ❑ ❑ ❑ ❑ Town Clerk's Appt Scott A Russell Voter 121 ❑ ❑ ❑ ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 1 Southold Town Board Meeting October 18, 2016 page 35 2016-956 CATEGOR Y.• Budget Modification DEPARTMENT: Highway Department 2016 Budget Modification -Highway Financial Impact: to cover over expenditures RESOLVED that the Town Board of the Town of Southold hereby modifies the 2016 Highway Fund Part Town budget as follows: From: DB.5110.1.100.100 General Repairs, Regular Earnings 18,000.00 DB.5110.4.100.950 Warning Devices 3,000.00 DB.5110.4.100.915 Cement 435.00 TOTAL $21,435.00 To: DB.5140.1.100.100 Brush &Weeds, Regular Earnings 10,000.00 DB.5110.4.100.925 Lumber 3,000.00 DB.5110.4.100.930 Stone Blend 335.00 DB.5110.1.100.200 General Repairs, Overtime Earnings 8,000.00 DB.5110.4.100.350 Traffic Paint 100.00 TOTAL: $21,435.00 ✓Vote Record-Resolution RES-2016-956 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dtntzto Jr Voter 2 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Mover Rl ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Town Clerk's Appt Louisa P Evans Seconder Lel ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter Q ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-957 CATEGORY: Set Meeting Southold Town Board Meeting October 18, 2016 page 36 DEPART/'1TENT. Town Clerk Special Town Board meeting RESOLVED that a Special Board Meeting of the Southold Town Board be held at 7:30 PM on Tuesday, November 15, 2016 at the Southold Town Hall, 53095 Main Road, Southold,New York for the purpose of adopting the 2017 Town & Capital Budgets. ✓Vote Record-Resolution RES-2016-957 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain i Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Town Clerk's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost Motion To: Motion to recess to Public Hearing RESOLVED that this meeting of the Southold Town Board be and hereby is declared Recessed at 7:57 PM in order to hold public hearinLm RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Evans, Russell ABSENT: Robert Ghosio 2016-958 CATEGORY: Enact Local Law DEPARTMENT. Town Clerk Enact Local Law Re: Tax Levy WHEREAS The Town Board of the Town of Southold held a public hearing on the 18th day of October, 2016 at 7:31 o'clock p.m. to consider a"Local Law to Override the Tax Levy Limit established by and set forth in General Municipal Law §3-c at which time all interested person were heard, now there for be it RESOLVED that the Town Board of the Town of Southold hereby ENACTS the proposed Local Law which reads as follows: Southold Town Board Meeting October 18, 2016 page 37 A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED BY AND SET FORTH IN GENERAL MUNICIPAL LAW § 3-C Section 1. Purpose The purpose of this Local Law is to allow the Town of Southold to override the limit on the amount of real property taxes that may be levied by the Town of Southold, Suffolk County,New York pursuant to General Municipal Law 3-c and to allow the Town of Southold to adopt a town budget for town purposes and any other special or improvement districts governed by the town board for the fiscal year 2017 that requires a real property tax levy in excess of the"tax levy limit" as defined by General Municipal Law § 3-c. The Town of Southold has made significant efforts to reduce spending in an effort to avoid piercing the tax levy limit, however, in order to account for the increase in costs to provide town services and fund town operations for 2017, while at the same time maintaining the Town's high credit rating and general fund reserves, will likely require adoption of a budget in excess of the tax levy limit. Section 2. Authority This local law adopted pursuant General Municipal Law § 3-c (5) which expressly authorizes a local government's governing body to override the tax levy limit by the adoption of a local law approved by a vote of sixty percent (60%) of the Town Board. Section 3. Tax Levy Limit Override The Town Board of the Town of Southold, County of Suffolk, is hereby authorized to adopt a budget for the fiscal year 2017 that requires a real property tax levy in excess of the limit established by and set forth in General Municipal Law § 3-c. Section 4. Severability If a court determines that any clause, sentence,paragraph, subdivision, or part of this local law or the application thereof to any person, firm or corporation, or circumstance is invalid or unconstitutional, the court's order or judgment shall not affect, impair, or invalidate the remainder of this local law, but shall be confined in its operation to the clause, sentence, paragraph, subdivision, or part of this local law or in its application to the person, individual, form or corporation or circumstance, directly involved in the controversy in which such judgment or order shall be rendered. Section 5. Effective date This local law shall take effect immediately upon filing with the Secretary of State ✓Vote Record-Resolution RES-2016-958 Rl Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ,lames Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Defeated William P Roland Seconder CEJ ❑ ❑ ❑ ❑ Tabled Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Withdrawn Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Supervisor's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Scott A Russell Voter Rl 0 0 0 Southold Town Board Meeting October 18, 2016 page 3 8 ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost Comment regarding resolution 958 SUPERVISOR RUSSELL: With a great deal of regret, I vote yes. Comment regarding CDBG hearing SUPERVISOR RUSSELL: Let me just point out, that we have about $30,000 in Community Block Grant. There was a time that this town received, I shouldn't speak but close to 10 times that amount. Back in the days of Jim McMahon, it was a substantial amount. Certainly well over$100,000 just a few years ago and that slowly but surely has been whittled away and that's a shame. VI. Public Hearin;?s 1. 10/18/16 7:31 Pm PH LL Override Tax Levy RESULT: CLOSED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER:Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty,Evans, Russell ABSENT: Robert Ghosio Justice Louisa P. Evans JUSTICE EVANS: PLEASE TAKE NOTICE that a public hearing will be held before the Town Board of the Town of Southold, at Southold Town Hall Meeting Room, 53095 Main Road, Southold,New York, on the 18th day of October, 2016 at 7:31 o'clock p.m. to consider a "Local Law to Override the Tax Levy Limit established by and set forth in General Municipal Law §3-c as follows: A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED BY AND SET FORTH IN GENERAL MUNICIPAL LAW § 3-C Section 1. Purpose The purpose of this Local Law is to allow the Town of Southold to override the limit on the amount of real property taxes that may be levied by the Town of Southold, Suffolk County,New York pursuant to General Municipal Law 3-c and to allow the Town of Southold to adopt a town budget for town purposes and any other special or improvement districts governed by the town board for the fiscal year 2017 that requires a real property tax levy in excess of the "tax levy limit" as defined by General Municipal Law § 3-c. The Town of Southold has made significant efforts to reduce spending in an effort to avoid Southold Town Board Meeting October 18, 2016 page 39 piercing the tax levy limit, however, in order to account for the increase in costs to provide town services and fund town operations for 2017, while at the same time maintaining the Town's high credit rating and general fund reserves, will likely require adoption of a budget in excess of the tax levy limit. Section 2. Authority This local law adopted pursuant General Municipal Law § 3-c (5) which expressly authorizes a local government's governing body to override the tax levy limit by the adoption of a local law approved by a vote of sixty percent(60%) of the Town Board. Section 3. Tax Levy Limit Override The Town Board of the Town of Southold, County of Suffolk, is hereby authorized to adopt a budget for the fiscal year 2017 that requires a real property tax levy in excess of the limit established by and set forth in General Municipal Law § 3-c. Section 4. Severability If a court determines that any clause, sentence,paragraph, subdivision, or part of this local law or the application thereof to any person, firm or corporation, or circumstance is invalid or unconstitutional, the court's order or judgment shall not affect, impair, or invalidate the remainder of this local law, but shall be confined in its operation to the clause, sentence, paragraph, subdivision, or part of this local law or in its application to the person, individual, form or corporation or circumstance, directly involved in the controversy in which such judgment or order shall be rendered. Section 5. Effective date This local law shall take effect immediately upon filing with the Secretary of State I have here an affidavit that it was published on the Town Clerk's bulletin board and an affidavit that it was published in the Suffolk Times. That's it. Supervisor Russell SUPERVISOR RUSSELL: Would anybody like to address the Town Board on this particular local law? In the interests of clarity, this local law is necessary for the Town to adopt a budget that would exceed the New York State tax cap. We need to essentially authorize ourselves through a local law which is the subject of the hearing tonight Benja Schwartz, Cutchogue BENJA SCHWARTZ: Benja Schwartz, Cutchogue. How are you doing tonight? From what I have heard, the need to exceed the budget increase permitted without this local law is essentially necessitated by additional funding by the Highway Department is that a fair statement? SUPERVISOR RUSSELL: Partially. MR. SCHWARTZ: Partially? Maybe you could explain that to us a little better? Southold Town Board Meeting October 18, 2016 page 40 SUPERVISOR RUSSELL: Well, certainly we have increased allocations for asphalting, that's one of the largest expenditures with the changes from last year's budget. We have now in the current budget as if it was adopted, would provide $2.4 million to the Highway Department so we can take on more aggressive road reconstruction program. There's another substantial increase which was about $1.3 million in medical costs due to New York State, we are part of the Empire program NYSHIP, and I believe our costs from 16-17 increased by $1.3 million. COUNCILWOMAN DOHERTY: And what's the tax cap this year? SUPERVISOR RUSSELL: I believe it's .73. I think Paul would probably know better than me. I think it's .73. MR. SCHWARTZ: So it's not all going to the highway, some of it's going to health insurance basically? JUSTICE EVANS: Basically the health insurance costs puts us over the cap. SUPERVISOR RUSSELL: In order to not pierce the cap, we would set the Highway Department needs to the side, we would need to offset about $1.3 million of new spending, compulsory spending in the existing budget. For a budget that gets more or less raked over, year after year after year, bonding $1.3 million is almost a possible task. MR. SCHWARTZ: Well, I think that there are a lot of things that we could do and I hope to later discuss specific ideas with you but as far as the highway asphalting goes,the history of roads and highways in the Town of Southold started before there were cars and the roads were laid out and the highways were set up and over the years they have been improved to the condition that we have them in now. Essentially the philosophy.... COUNCILWOMAN DOHERTY: I don't mean to interrupt but can we stay on topic to the public hearing? MR. SCHWARTZ: This is directly relevant to the proposed spending on asphalting. COUNCILWOMAN DOHERTY: Alright, but the public hearing is on going over the cap. MR. SCHWARTZ: The budget cap, yes, exactly. And exactly why I am speaking on the content of what we are spending the money for as part of this hearing. COUNCILWOMAN DOHERTY: Okay. MR. SCHWARTZ: Because I think that should be, we shouldn't be talking about money without talking about what the money is being used for. And while I am not against paved roads, in every case there is a movement called de-paving and I know we need to spend money improving our roads but I think we might also put some of that money towards sidewalks for example. I tried to find out where the sidewalks in Southold Town are and I don't believe we Southold Town Board Meeting October 18, 2016 page 41 even have a map of our sidewalks. It's kind of hard to improve something when you don't even know what exists. In terms of the paved roads, there's a danger making the roads too smooth, too fast, adds to the speed and then we end up putting stop signs where there never was one in 50 years and then we have to change our driving habits to stop for no reason except that we want people to slow down, so I would ask that the town not consider funding any increase at least in paving until we have a definitive, definite plan as to what will be paved and how it will and how it will not contribute to increased danger on the roads and how it will not continue to contribute to the environmental problems that were caused by the way the roads were designed in the Town of Southold. Supervisor Russell SUPERVISOR RUSSELL: Thank you. What we will do is we will take specific recommendations on the specific budget at the public hearings that are set for those. Recommendations like these are certainly welcome. Thank you. Would anybody else like to address the Board on this particular hearing? (No response) 2. Public Hearing to Hear Citizens Views on Local Housing and Community Development Needs RESOLVED that this hearing was closed at 8:27PM RESULT: CLOSED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:William P. Ruland, Councilman AYES: Dinizio Jr,Ruland, Doherty, Evans, Russell ABSENT: Robert Ghosio Justice Louisa P. Evans JUSTICE EVANS: In April, 2017 the Town of Southold expects to receive approximately $30,000.00 in Federal Community Development Block Grant Funds. These funds may be used, and have been previously used for a variety of projects to be selected by local officials. Eligible activities include: Acquisition and demolition of blighted property Housing rehabilitation Elimination of physical barriers for the handicapped Public facilities and improvements Street Reconstruction Code Enforcement Public Water projects Economic Development Public Services (total allotment limited to 15%) Town Residents are invited to attend this public hearing on Tuesday, October 18, 2016 7:32 PM at the Southold Town Hall, 53095 Main Road, Southold,New York, to express citizen views on local housing community development needs to be met with.these funds. Southold Town Board Meeting October 18, 2016 page 42 I have an affidavit that it was posted on the Town Clerk's bulletin board and an affidavit of publication in the Suffolk Times. That's it. Supervisor Russell SUPERVISOR RUSSELL: I would ask anybody that would like to address the Town Board on this particular hearing to please feel free. Yes, please? Linda Ruland, CAST LINDA RULAND: My name is Linda Ruland and I live in Mattituck but tonight I am here representing CAST, Community Action Southold Town which is located in Greenport. To Supervisor Russell and members of the Town Board, thank you for the opportunity to attend this meeting tonight and to share CAST's mission with you. CAST is a community based, not for profit organization that was founded in 1965 to help low income residents meet their basic needs in the areas of nutrition, employment, energy, health, housing and education. "It is the mission of CAST to promote self-sufficiency and provide a safety net for Southold Town residents in need." Having just celebrated our 50`h anniversary of `Neighbors helping Neighbors' last year, we have come to realize that sadly, not much has changed over the last 50 years. There are still hurting people unable to put food on their table, clothe themselves or learn English as a second language or to gain adequate computer training to enable them to find meaningful employment. For the past several years, the Town of Southold has given CAST money from the Community Block Grant to help purchase food items for our neighbors in need. Since January 2016, 3,808 clients have walked through the doors of CAST asking for food for their families. That's 423 hungry people a month, right here in this beautiful Town of Southold. Along with that, CAST has been able to help 737 families provide breakfast and lunch food items for children who qualify for free or reduced meals at school during the school breaks. Your generosity toward these families of poverty has helped to ease the strife they experience on a daily basis as they struggle to provide for their families. We are asking you to consider CAST again, for monies from the Community Block Grant in 2016. Thank you so very much for all you do for the Town of Southold. Thank you for all you do for CAST, as well. Thank you. SUPERVISOR RUSSELL: Thank you. Sarah Benjamin, CAST SARAH BENJAMIN: Hi, my name is Sarah Benjamin, I am also from CAST and I live in Greenport. I am adding an addendum for an additional program that we have at CAST, called the North Fork Parent Child Home Program and I would like to take just a minute to tell you a little bit about that that you might consider helping us for this program because the funding for this program is raised in addition to the CAST budget. As Linda told you, the mission of CAST providing a safety net for Southold Town residents in need and to promote self-sufficiency. We believe that education leads to self-sufficiency and science has taught us that what happens early in child's life, before they get to school, is a very crucial time for when their brain is developing and what happens in these early years actually sets the stage for their ability to do well in school and later in life. Education changes lives and what happens early in a child's life lasts forever. That's why in 2013 CAST began the Parent Child Home Program which is a model that has been in the nation for over 50 years and has extensive research on its outcomes. We started the Southold Town Board Meeting October 18, 2016 page 43 program in 2013 and we are going on our 4th year now. We have touched over 100 families so far, low income families. The program is an early literacy parent support program, we go into the homes from Laurel to Orient. The families are signed up, about 40 families a year and they have the same home visitor. They can stay for two years. We give the parents new books and toys and encourage them to teach their children because those early years are very important. Language is important. The program has proven outcomes from the National Center Parent Child Home Program that children who enter, have this program for two years enter school ready to learn as their more advantage peers and they graduate high school at an 84.1 percent rate which is higher than low-income families children. It really makes a difference in their lives. So we are helping these young families so they can get ready, they are entering school speaking English which is a big help for schools on the north fork. Linda and I have been in education on the north fork for decades. Currently there are thousands of pre-school children on the north fork. It's kind of an exploding population and many of them are affected by poverty. For families of poverty on the north fork which last year had about 55 places. I don't know how many they had this year. might be a little more. But that, and one pre-school class in Greenport. All the other pre-schools are for tuition only or if they are lottery then you have the chance of the draw with any person, whether you can get your child into that class. But most of all the programs are for pay. But this program, North Fork Parent Child Program, is one of the only things that is for families of poverty. We go to them, we find them hidden in farm fields, behind businesses, down creeks in the backs of quiet streets. Families that are struggling and have young children and we connect them to CAST, there are people that I have met that live on Wiggins Street in Greenport that do not know that CAST is on Main Street. So it's good to be able to go out into the community. As I said, we raise the money from other sources for this program and we would appreciate anything that you might do as well for Parent Child Program. I just want to add in a recent publication from Harvard University Center on the Developing Child, entitled Supportive Relationships and Active Skill Building Strengthen the Foundations of Resilience, they said decades of research on child development suggest that the programs that facilitate positive and stable adult-child relationships, both in the home and the non-parental settings in which young children spend significant amounts of time, are likely to reduce the intergenerational transmission of economic dependence and social disadvantage. That's why we are doing this. Thank you. SUPERVISOR RUSSELL: Thank you. Maryann Gensler, Maureen's Haven Outreach MARYANN GENSLER: Good evening, my name is Maryann Gensler and I live in Southold. I am privileged to be the Director for Maureen's Haven Homeless Outreach. Thank you for the opportunity to address you this evening to request funding in order to support our life-saving work. Maureen's Haven provides safe, warm temporary shelter to homeless individuals from November 1 through April 1 by utilizing over 23 houses of worship located throughout the twin forks. Members of 17 congregations and community organizations offer additional support and help comprise the over 1500 dedicated and selfless volunteers that provide an estimated 20,000 hours of community service to our guests. Maureen's Haven is responsible for screening and transporting homeless guests to the host facilities each evening. In October 2011, we opened a day center in order to provide services focused on building self-sufficiency and provide respite Southold Town Board Meeting October 18, 2016 page 44 during the day for those in need. All are welcome at the Day Center, clothing food and case management services are available. We also partner with other agencies to provide mental health and substance abuse treatment. Some of our host congregations even offer free medical care. Last winter, we served 358 individuals over 113 nights. Our average number of guests per evening was 49 with a high of 57. Overall, 5,463 beds were made for the season. Of that total, 82% were male and 18% female. At least half of our guests are temporarily or `first-time' homeless. Generally, they are the working poor who have suffered setbacks like job loss, illness and loss of transportation or divorce. The other 50% of our guests are chronically homeless. They often face one or more serious issues, including mental illness, addiction and cognitive or developmental disabilities (According to the Housing and Urban Development 2014 Point-in Time report, 34% of the total homeless population is under 24, tragically, our most recent statistics bear this out.) An alarming new trend for us has been an influx of young people. Since January, on any given night 42% of our guests have been under the age of 25, of those, 50%have been under the age of 21. These young people bring with them unique challenges and risks. Many are runaways, or former foster children who have aged out of state services or they have been victims of abuse or homophobia at home. Well known throughout the communities as a safe haven, we are often the first point of entry for the newly homeless. We believe that our reputation for compassion and inclusiveness is what has attracted so many young people to seek solace and shelter from us. Through Maureen's Haven, our homeless guests can access programs that meet their immediate needs, support them through transitional periods and lead them back towards self-sufficiency and long term success. We assist homeless adults to acquire supportive housing through Suffolk County's Single Point of Access. We help our guests with securing entitlements and advocate for them tirelessly. While we continue this essential work, we hope to meet the unique challenges that the influx of young people has presented us with. We need to gather our resources in order to determine precisely how best to serve the young people who have presented themselves before us. We feel a deep sense of urgency in front of them, since we are well aware of the perils of the path that they are on. We hope to continue to strengthen relationships, build trust, properly asses and adequately address the myriad of needs of both our homeless youth population and our older guests. The impact of our work can best be told through the stories of the people who come to us for assistance: Richard, age 34, grew up in Mattituck. He suffered undiagnosed schizophrenia for almost 12 years. His parents divorced when he was a teenager and his mother sent him to live with his abusive father when he was 17. When he began to show symptoms of schizophrenia, his father abandoned him and he has been homeless ever since. He heard about Maureen's Haven from a friend that he met on the street. He worked with our staff and has been getting treatment for his illness at a nearby clinic. He has come for food and respite for almost a year now and is warmly embraced by the Maureen's Haven family. He is currently utilizing our emergency shelter but soon will be placed in supportive housing. He is excited and happy to begin his new life and is full of hope for the future. Sam is 20 years old and has high functioning autism. His parents divorced when he was 10. He was raised by his mother who moved out of the area when Sam attended college out of state. As a result of his disorder, the stress and anxiety eventually became too much for him to manage and he quickly dropped out. He lost his housing, his friends, and his self-worth. He returned to eastern Long Island where his father, step-mother and younger siblings reside with the hope of living with them. With no resources and no adequate supports for his disability, he became depressed, anxious and disruptive. He dabbled in substance abuse and alcohol. Soon Southold Town Board Meeting October 18, 2016 page 45 after, he was told to leave because his family could no longer tolerate his behavior. He came to Maureen's Haven seeking shelter, solace and support. After staying with us for a week, our case worker was able to secure SNAP benefits for him and apply for SSI and Medicaid on his behalf. After requesting his records from his former school district, she was able to get him an appointment with ACCES/VR. Soon after, his demeanor and attitude had changed. We arranged for a meeting with his stepmother, she agreed to allow him back into their home because she witnessed him working towards something. He told us recently, `You guys understand me and you are the only ones who took the time to really help me.' There are many more people like Richard and Sam that we hope to help but we need the assistance of Southold Town and others to support our life saving work. In an effort to provide services to the homeless in Southold Town, we have partnered and collaborated with the faith community to provide overnight shelter and other supportive services. Participating congregations include The First Presbyterian Church of Southold, St. Patrick's RC Church, St. Peter's Lutheran Church in Greenport, Sacred Heart Church in Cutchogue and Our Lady of Good Counsel in Mattituck. The congregants of the Southold Universalist Church along with members of the Southold Rotary participate by utilizing St. Peter's as an overnight host site while providing meals and companionship to our guests. We are very appreciative of the past support we have received from the Town of Southold and respectfully request funding once again in support of our program. We ask the Town Board to consider an allocation of $5,000 to assist in the cost of screening and transporting our guests to the host facilities throughout the season, ongoing operations of our day center and to offset the salaries of the program staff. Thank you for your consideration of this request. SUPERVISOR RUSSELL: Thank you. Would anyone else like to address the Town Board. Benja Schwartz BENJA SCHWARTZ: I just have a question on the notice for this hearing, on the Southold town website. It says that Southold Town expects to receive $30,000 from the federal government in 2017, it says eligible activities la da da da da da da, last one, public services,there's not that says total allotment limited to 15%. What is the category public services refer to in this case? SUPERVISOR RUSSELL: I will defer to Denis Noncarrow. DENIS NONCARROW: Basically the 15% is CAST and Maureen's Haven as such. But due to the fact that they have lowered our amount that we get each year, they said that they are going to take into consideration adjusting that. But HUD's amount was always 15%. So the rest of it for things such as fixing up the walkway and handicap access. That type of thing. SUPERVISOR RUSSELL: Capital improvements and residential.... MR.NONCARROW: Residential repairs, such as North Fork Housing Alliance. MR. SCHWARTZ: Okay, because I didn't want to say anything to take away from this... MR. NONCARROW: No, no. Southold Town Board Meeting October 18, 2016 page 46 MR. SCHWARTZ: From these very important causes. So there will be other money available for other purposes in addition to these... MR. NONCARROW: No, it's still the $30,000 but they will possibly adjust it above the 15% for those. SUPERVISOR RUSSELL: They will adjust the ratio, not the actual dollars. MR. NONCARROW: Right. MR. SCHWARTZ: Well, I am glad the Southold Town Hall is getting some kind of sidewalk with the access for handicap but if there are any funds left over, maybe you will consider at least identifying locations where sidewalks are in town. Things like that benefit everybody. Whether you are wealthy or not, especially if you are not. It's very safe and convenient to have sidewalks. Supervisor Russell SUPERVISOR RUSSELL: Good point, Benja. Would anyone else like to address the Town Board on this? (No response) Closing Comments Supervisor Russell SUPERVISOR RUSSELL: That's it? Would anyone like to address the Town Board on any issue? Benja Schwartz BENJAMIN SCHWARTZ: Good evening. Benjamin Schwartz, Cutchogue. A couple of things, one the notice in tonight's, well,just as a preliminary kind of matter, the functioning of these Town Board meetings tonight. Not a lot of people here tonight, I didn't have any trouble finding a seat although I was a little bit late. I apologize for that. SUPERVISOR RUSSELL: Well, they are thinning out now, for sure. MR. SCWHARTZ: Well, one, thank you. One thing that struck me on the way here was the title's we give to the work sessions and the regular meetings. A lot of people don't know what the difference is. I don't see any real attempt to explain it to people. I don't like the names, maybe because I am not a regular kind of guy. But I appreciate, Supervisor Russell, I thank you for inviting me here tonight. My suggestion on that would be to change what is called the work session to, because the name work sessions implies that you are working at those meetings and I know you all use your brains and do a lot of thinking and work on issues there but as a Town Board, your work is legally done through resolutions and you are not legally allowed to actually do anything at the work session. So if you can't do any work at a work session, why call it a work session? It's a custom. It's been that way long before you, before me. But with all due respect, why not call them preliminary meetings and call these meetings work sessions? Just a Southold Town Board Meeting October 18, 2016 page 47 thought. I wish I had had more time this morning to attend the preliminary meeting. The content of these meetings isn't all work and I think one of it, there's been some good information. We've heard about different things going on here today. I would like to mention and maybe you could also incorporate as a part of this meeting, a regular announcement of events that are scheduled to occur, town events that are important that are scheduled to occur in the next two weeks, before the next meeting. Anybody guess what I am thinking of? SUPERVISOR RUSSELL: That's a good idea. MR. SCHWARTZ: Thursday night. Do you want to talk about it? SUPERVISOR RUSSELL: Thursday night is the ecological study of Plum Island. MR. SCHWARTZ: That's right. the first ever four season year-long biological what's on Plum Island that was studied for over a year or a couple of years and Supervisor Russell and some biologists are going to present it at Peconic Landing Community Center this Thursday at 7:30. I hope I will get to attend that. one of the other information items that we got today was the fall leaf cleanup and while the resolution was proposed by the Highway Department, I believe it's a joint project whatever, activity conducted by Highway and Solid Waste Department and on the website, I think it's the Solid Waste Department actually, not the Highway, there's almost nothing on the Highway Department's website, that's another area we need to work on but this notice that it's starting on November 21St is not yet on the website at all on anyone's department. By putting it on the website, we have a place to refer to. Not only that we find out when it starts but there could be periodic updates posted as it progresses, etc. It would make, I think, an important contribution. There is a notice about the program on the website. It does not currently include the date but the notice is a little more elaborate than the notice that was in the resolution tonight. A little more specific. In addition to saying you have to use paper bags, it says you can't use plastic. They will be left behind. The leaf pickup only in the fall, the leaves and branches are in the spring, according to the website. On the subject of the website, I would like to give a heads up to the police department. Southold Town Police Department has been improving their website considerably. They have several sections, new sections, on there, including a history of the police department which also has interesting information on the Southold Town seal, etc. And also there's a page that they have put up on what areas are closed an open for shellfishing in the Town of Southold and I want to commend them for putting information out there instead of just going around and making people dump their clams out or stopping them from clamming, by letting us know. I think that's the way government should work, at least let us know what we are supposed to or not supposed to do. But you know, I have been called loyal opposition, everything is not perfect and one of the problems with the police in general is this Town Board is also a police commission and with all due respect is not doing its job in that capacity. The police advisory committee is a very good example. The police advisory committee is set up to advise the Town Board on police matters and I am not sure, are people permitted to attend the police advisory meetings or are those closed to the public? SUPERVISOR RUSSELL: No, not only are they permitted, those are noticed meetings. Southold Town Board Meeting October 18, 2016 page 48 MR. SCHWARTZ: So they are open to the public? SUPERVISOR RUSSELL: Yes. MR. SCHWARTZ: Okay, because the implication on the web page for the committee is that it's not open to the public. Because it says the committee is advisory only to the Town Board and does not accept or review citizen's complaints, all questions and inquiries should be directed to the Town Board. So I guess we can go there but I don't know if we can contribute. Anyway, the summary of the, on the police advisory committee website, the summary of the purpose and the charge of the police committee is not bad. But it refers to resolutions that were passed by Town Boards prior to you all sitting there, the first one in 98 and second one in 2003. With all due respect, they need to be updated. We have discussed this before, I know there was a little progress being made in updating all of the committees tasks but instead of referring in the webpage, they have kind of a'summary or interpretation of what their purpose is which is not bad but I don't know if it came from the Town Board or where it came from, the laserfiche folder of the Police Advisory Committee has copies of the original resolutions which are useful but they are also useful in showing us we need to do or you need to do some updating. The last meeting of the Police Advisory Committee and they do post their minutes online, the new business included law enforcement accreditation, appointment of a study team. And I was here this morning.... SUPERVISOR RUSSELL: Let me just interrupt and say that's a direct result of your input. The accreditation, that's an issue you have raised for some time and Jim wanted to make sure this Town Board and the Police Advisory Committee were aware of it looked at it and gave it very careful consideration. MR. SCHWARTZ: I appreciate that. Thank you for that. I wish that I had been, was there, so the Police Advisory Committee apparently according to the minutes or was it the agenda for tonight's meeting, it says that the police advisory committee recommendation, police department accreditation by law enforcement agency accreditation counsel. Did that, was their recommendation in writing? Was there a document that we can access? COUNCILMAN DINIZIO: No. we are going to start to work on that. MR. SCHWARTZ: But the committee did not produce a statement in writing... COUNCILMAN DINIZIO: No, when I received your email, Benja, I right away got it to that committee because they seemed like the most logical place for us to explore how to get that done under the budget constraints that we have, under time constraints, so my feeling was that we were going to, that committee, we just advertised for a few more people because we lost some, to dissect how we were going to go about becoming accredited. It's been started a few times and stopped, it's a very expensive process to get through and so we are trying to, I think that the committee can sort of hold the lead. They can't do a lot of work but I think we should investigate it a little more, spend some time on it, see how we far we get with it before we have to perhaps hire a police officer to actually do the work which is what they recommend. Southold Town Board Meeting October 18, 2016 page 49 MR. SCHWARTZ: Well, there was some real, some things that I strongly disagree with in the presentation given this morning by members of the committee and the police chief, sorry I couldn't be here for the whole thing but I had some other things to do but I think what I am going to try to do is to meet with the police chief and discuss it with him. Maybe you would like to join me or something like that. Don't feel like this is the appropriate forum.... COUNCILMAN DINIZIO: I would like to learn a little more about it before I try to tighten these things up. MR. SCHWARTZ: Well, besides having some involvement when I was a practicing attorney before I retired, I was working with police, representing police. Online there's a lot of information, on the New York State.... COUNCILMAN DINIZIO: John pointed that out yesterday. All the paperwork that I got, I will give you a copy of that, he has a lot of websites that he has been through but again, it's a committee that meets once a month and I think we still need to delve into it more. We are realizing it's something that we should strive for, we just need to figure out how to do it. MR. SCHWARTZ: What I heard this morning, what I heard was the police chief said he didn't want to do it. COUNCILMAN DINIZIO: It wasn't a question that he didn't want to do it, it's a question as to, it's an onerous task that you can't just give to you know, an officer that's coming off the street. You need somebody that's motivated.... MR. SCHWARTZ: Well, listen, I can disagree with, I disagree with you all the time. I disagree with the police chief, I disagree with the New York State Department of, Division of Criminal Justice Services. And I agree with some of the comments that you were making this morning about possibly involving the committee in the process, that's not specifically foreseen by the program as it exists, as it is handed down and administered by New York State. However, it's not prohibited. Very briefly, I would just like to outline, the way the process works according to the website and according to my, number one, there is an application. The application has to be, okay, I think this one paragraph is really worth reading. Two, because I don't want to be misinterpreted. `The chief law enforcement officer in an agency plays a critical role in the accreditation process. The support and commitment shown by the highest ranking member of the department will set the tone for h ow other members feel about the program. The chief law enforcement officer must be firmly committed to accreditation in order for the agency to succeed. If the chief law enforcement officer is only marginally interested in the program or is pursuing accreditation at the insistence of others, such as municipal leaders, it will be difficult to ask others in the department to make the commitment.' So I am not trying to push anybody to do anything they don't want, I am just trying to convince you that this is something that will benefit us all and that we can work together on. Basically the way the process works is that the chief law enforcement officer and a member of the governing body, not necessarily the Supervisor, sign an agreement to apply for accreditation. At that point, it appears to me that the chief law enforcement officer then chooses a program manager from the local department and the program Southold Town Board Meeting October 18, 2016 page 50 manager takes it from there under the supervision of the chief and probably the governing body. In this case, I think you could probably delegate that to the police advisory committee if you wished. But in addition to the way that this is set up, that the police that are doing it all, in our Police Advisory Committee we talked about having civilian members in there and as I said this morning, I think it would appropriate, especially in a project like this, to have a member with some legal background not necessarily law enforcement but law including legislation and municipal government. Alright, I will be in touch, I appreciate your time tonight and considering the issue this morning. Thank you very much. Supervisor Russell SUPERVISOR RUSSELL: Thank you. Would anybody else like to address the Town Board on any issue? (No response) Motion To: Adjourn Town Board Meeting RESOLVED that this meeting of the Southold Town Board be and hereby is declared adjourned at 8:45P.M. Eliza0e h A.Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER:Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty, Evans, Russell ABSENT: Robert Ghosio