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HomeMy WebLinkAboutFishers Island School - Emergency Generator RESOLUTION 2016-312 g ADOPTED DOC ID: 11749 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2016-312 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 22, 2016: , RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute an Inter-Municipal Agreement with the Fisher's Island Union Free School District to share the cost of installing an emergency generator at the Fisher's Island School, subject to the approval of the Town Attorney. Elizabeth A.Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Robert Ghosio, Councilman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell O INTERMUNICIIPAL AGREEMENT FOR THE INSTALLATION OF AN EMERGENCY GENERATOR AT THE FISHERS ISLAND SCHOOL AGREEMENT made this day of n/ 2016,by and between the TOWN OF SOUTHOLD, a municipal corporation with its principal place of business at P.O. Box 1179, 53095 Route 25, Southold,New York 11971-0959 hereinafter referred to as"Town" and the BOARD OF EDUCATION FOR THE FISHERS ISLAND UNION FREE SCHOOL DISTRICT, a municipal school district with its principal place of business at 78 Greenwood Road,#600, Fishers Island,New York 06390,hereinafter referred to as the"School District"; WHEREAS,municipal corporations and districts are authorized by Section 119-0 of Article 5-G of the General Municipal Law of the State of New York to enter into agreements for the performance among themselves or one for the other of their respective functions,powers and duties on a cooperative or contract basis; and WHEREAS,the School District is the owner of certain property and improvements known as the Fishers Island School, located at 78 Greenwood Road,#600, Fishers Island,New York 063901,hereinafter referred to as the "School"; and WHEREAS,the School serves as a Town emergency shelter for the residents of Fishers Island; and WHEREAS,the School currently does not have an emergency generator; and WHEREAS,both the Town and the School District desire to have an emergency generator installed to power and heat the school in case of a power outage; and WHEREAS,the School District has secured the donation of a generator/generator cabinet that has the capacity to power the School in the event of a power outage, and -1- WHEREAS,the cost of the installation of the generator is estimated to be approximately$50,000.00. WHEREAS,the Town and School District intend to share the cost of the installation of the generator/generator cabinet. NOW,THEREFORE, in consideration of the mutual covenants, terms and conditions herein, the parties hereto agree as follows: 1. The School District agrees to seek proposals for the installation of the generator/generator cabinet in conformance with the School District's procurement policy and New York State Law. 2. The parties agree that the scope of work for the generator/generator cabinet shall be substantially the same as the scope of work set worth in a quote provided by Northeast Generator Co. dated October 6, 2015 and attached hereto as Schedule A. 3. The Town agrees to reimburse the School District for up to half of the actual cost of the installation generator/generator cabinet. Notwithstanding the foregoing, the contribution by the Town shall not exceed$20,000.00. 4. The Town will make payment to the School District upon the School District submitting to the Town, a copy of a Certificate of Occupancy issued by the Town of Southold Building Department, as well as a copy of an invoice for the installation of the generator/generator cabinet, along with proof of payment. 5. All Notices required to be given under this Agreement shall be sent prepared registered mail, return receipt requested, or as the parties may later determine in writing, to the parties at the following addresses: -2- Town Attorney Town of Southold P.O. Box 1179 54375 Route 25 Southold,New York 11971-0959 Fishers Island UFSD 78 Greenwood Road,#600, Fishers Island,New York 063901 6. The School District agrees to indemnify and save the Town, its officers, agents and employees harmless from any liability imposed upon the Town, its officers, agents and/or employees arising from the negligence, active or passive, of the School District and from and against any damages, claims, or expenses, including reasonable attorney's fees, arising out of School District's breach of the Agreement or any other claim related to the installation of the generator/generator cabinet. IN WITNESS WHEREOF, the parties hereto have caused these presents to be duly signed the day and year first above written. TOWNOF S UTHOLD By: Date Scott . Russell, Supervisor FISHERS ISALND UFSD By: T Q—L-D Date �> WD ill0 Pre ' en -3- EXHIBIT "A" o NORTHEAST GENERATOR CDd Me' Povver,peoplo (203)336-3039 - Fax: (2,03)337-9284 626,John Street Toll Free:-'9-800-97-2-4264' Bridgepart, CT 06604 wWw northeastgenerato cora Tuesday,October 0.6,2015 Fisher Island School 78 Greenwood Road Fishers Island,NY Ref:Northeast Generator.Proposal For Generator Installation Fisher-Island School, -We are pleased,to quote you on the above referencedyproject. Listed below is a breakdown for your use and'infortnatton:, Scape�of Warts Includes:, P . Set Pad for.ATS s Set Pad,for Generator • Mount.ATS 'Mount Generator • ReworkElectrical;S&Vice as Required • Wire ATS a Wire Generator ® All,NecessaryControl Wires D All Necessary Labor a AU Necessary EIectrical Work' Q All Necessary Excavation 0 All Necessary Rigging of Equipfnent.. © All Necessary.Permits Provide startup and test by factory trained.&,authorized N>;G.technician ,gtaX: S 49,750.00 plus tax We.look forward to working.with;you on-this project. Thistestimate will serve as your.contract,when.you, are�ready to.order. Simply,sign'where:indicated below and return to Northeast Generator via.nnak email'or fax. *Payment Terms to BeDetermined Signature mate. Print Tliank•you again,,for your busiMss,-and ple'ase,do notliesitate to°call.me with Anyqidstions onyour specific instatIation. Sincerely, Kyle Shea CC.Ivlark-Holzner RECEIVED � �'��` NOV 1 0 2016 Southold Town Clerk Office of the Town Attorney Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 631-765-6639 MEMORANDUM To: Ms. Elizabeth A. Neville, Town Clerk From: Mary Silleck Secretary to the Town Attorney Date: November 10, 2016 Subject: IMA Agreement with Town of Southold and Fishers Island Emergency Generator With respect to the above-referenced matter, I am enclosing the original Agreement together with the Resolution. If you have any questions regarding the enclosed, please do not hesitate to call me. Thank you. /ms Enclosures