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HomeMy WebLinkAboutAG-11/01/2016 ELIZABETH A. NEVILLE Town Hall, 53095 Main Road TOWN CLERK PO Box 1179 Southold, NY 11971 REGISTRAR OF VITAL STATISTICS Fax (631) 765-6145 MARRIAGE OFFICER Telephone: (631) 765 - 1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER AGENDA SOUTHOLD TOWN BOARD November 1, 2016 4:30 PM POLICY: At scheduled Town Board meetings, the attending public is encouraged to briefly address the Town Board relating to agenda resolutions prior to their enactment; the public will also be given time at the conclusion of the regularly scheduled business agenda to address the Board on any given topic. ONLINE ACCESS: The Agenda is generally available the Friday before the meeting. The video of the meeting is usually available 1-2 hours after the meeting. Minutes with adopted resolutions are available 1-2 days after the meeting. A full copy of the minutes, agenda and meeting video can be viewed in one of two ways: (1) The town of Southold website: www.southoldtownny.gov Click on “Town Board On- Line”; Click Box “Yes” to be redirected to IQM2 and you will then be redirected to the Town Clerk online site. (2) www.townclerk.com Enter zip code 11971 in box on lower right hand side and “enter”. On the left hand side of screen a dark blue box will pop up, you will see "Town of Southold, Long Island, NY", click on this and another box will pop up that will tell you that you are being directed to another site click on “Yes” to go into the Town Clerk site. Go to the date of the meeting and click on "Minutes Packet" this is the full copy of the resolutions. (Scroll to bottom of page for KEY to symbols). You can view the live video of the meeting by clicking on the camera symbol. All of this information is available 24/7. If you would like help navigating the site, please feel free to call my office 631-765-1800. CALL TO ORDER 4:30 PM Meeting called to order on November 1, 2016 at Meeting Hall, 53095 Route 25, Southold, NY. Attendee NamePresentAbsentLateArrived Councilman James Dinizio Jr  Councilman William P. Ruland  Councilwoman Jill Doherty  Councilman Robert Ghosio  Justice Louisa P. Evans  Supervisor Scott A. Russell  Southold Town Meeting Agenda - November 1, 2016 Page 2 I. REPORTS 1. Town of Southold Budget Report September 2016 2. Town Clerk Monthly Report September 2016 3. Department of Public Works Monthly Reports August 2016 September 2016 4. Land Tracking Report 2016 third quarter II. PUBLIC NOTICES 1. SCWA - Public Hearings 10/13/16 10/17/16 10/20/16 2. 2016-2017 Scallop Season 11/7/16-3/31/17 3. NYS Governor's Office of Storm Recovery Notice of Intent to Request Release of Funds - C & L Realty, Inc. dba Heron Suites - H.R.E. Motor Cars Inc. III. COMMUNICATIONS IV. DISCUSSION 1. EXECUTIVE SESSION - 9:00 Am - Proposed Acquisition Sale or Lease of Real Property where the pubilicty may substantially affect the value thereof Motion To: Motion to Exit Executive RESOLVED that the Town Board of the Town of Southold hereby Exit/Recess from this Executive Session at ______________ AM/PM. 2. 9:30 Am - Chief Flatley & John Cushman Radio System Project Financing 3. 9:45 Am - Michael Collins & Denis Noncarrow Southold Town Meeting Agenda - November 1, 2016 Page 3 Clean Energy Community Designation 4. 10:00 Am - POSTPONED -Councilman Ghosio & Denis Noncarrow ADDED - Denis Noncarrow Re: Committee Chairpersons Designations Update on water conservation 5. 10:15 AM Jeff Standish re: Southold Town Dog Park - Lighting Request and Girl Scout Silver Award Project 6. 10:30 AM Vincent Orlando re: Southold Town Comprehensive Paving Plan 7. Landmark Designation Recommendations - 1. The Terry House 57020 Main Road Southold 2. The Race Rock Light Station 3. The Second Parsonage House 2500 Hobart Road Southold 8. Update on Development of Living Shoreline Project 9. Smoking Policy for Town Vehicles 10. Agricultural Land Use Discussion on Processing And/Or Distribution Involving the Fermentation/Distillation of Raw Materials 11. EXECUTIVE SESSION - Labor - Matters Involving Employment of Particular Person(S) 11:30 AM Chief Flatley 12. EXECUTIVE SESSION - Litigation - Nocro Limited V. Town of Southold 12:00 PM Jim Harmon V. RESOLUTIONS 2016-961 CATEGORY: Audit DEPARTMENT: Town Clerk Approve Audit RESOLVED approves the audit dated that the Town Board of the Town of Southold hereby November 1, 2016. Vote Record - Resolution RES-2016-961  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended  James Dinizio Jr Defeated William P. Ruland  Tabled Southold Town Meeting Agenda - November 1, 2016 Page 4 Withdrawn  Jill Doherty  Supervisor's Appt  Robert Ghosio Tax Receiver's Appt Louisa P. Evans  Rescinded Town Clerk's Appt Scott A. Russell  Supt Hgwys Appt  No Action  Lost  2016-962 CATEGORY: Set Meeting DEPARTMENT: Town Clerk Next Town Board Meeting RESOLVED held, that the next Regular Town Board Meeting of the Southold Town Board be Wednesday, November 9, 2016 at the Southold Town Hall, Southold, New York at 7:00 P.M. with Budget Hearings being held at 4:00 P.M. & 7:00 P.M. Vote Record - Resolution RES-2016-962  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-963 CATEGORY: Public Service DEPARTMENT: Town Clerk Appoint William T. Myers as a Temporary Marriage Officer RESOLVED that the Town Board of the Town of Southold hereby appoints William T. Myers as a Temporary Marriage Officer for the Town of Southold, on Thursday, April 20, 2017 only, to serve at no compensation. Southold Town Meeting Agenda - November 1, 2016 Page 5 Vote Record - Resolution RES-2016-963  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2016-964 CATEGORY: Employment - Town DEPARTMENT: Accounting Accepts Resignation of Andrew Mazzio RESOLVED that the Town Board of the Town of Southold hereby accepts the resignation of Andrew Mazzio from the position of Part Time Court Officer for the Justice Court effective October 1, 2016. Vote Record - Resolution RES-2016-964  Adopted  Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded  Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action Lost  2016-965 CATEGORY: Budget Modification DEPARTMENT: Police Dept Police Department-Budget Modification Southold Town Meeting Agenda - November 1, 2016 Page 6 Financial Impact: Reallocation of funds to cover anticipated PSD Overtime for the 2016 year RESOLVED modifies the 2016 General that the Town Board of the Town of Southold hereby Fund Whole Town budget as follows: From: A.3020.1.100.500 Public Safety Communications/Holiday Earnings $7,500 Total $7,500 To: A.3020.1.100.200 Public Safety Communications/Overtime Earnings $7,500 Total $7,500 Vote Record - Resolution RES-2016-965  Adopted  Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded  Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action Lost  2016-966 CATEGORY: Refund DEPARTMENT: Town Clerk Refund Commercial Contractor Disposal Permit RESOLVED that the Town Board of the Town of Southold hereby authorizes a refund in the amount of $120.00 to the Oysterponds U. F. S. D., 23405 Main Road, Orient, NY for a two (2) year Commercial Disposal Permit that was purchased in error. Vote Record - Resolution RES-2016-966  Adopted Yes/AyeNo/NayAbstainAbsent Adopted as Amended James Dinizio Jr  Defeated  TabledWilliam P. Ruland  Withdrawn  Jill Doherty Supervisor's Appt  Robert Ghosio  Tax Receiver's Appt  Southold Town Meeting Agenda - November 1, 2016 Page 7 Rescinded  Louisa P. Evans  Town Clerk's Appt  Scott A. Russell Supt Hgwys Appt No Action Lost 2016-967 CATEGORY: Budget Modification DEPARTMENT: Supervisor Budget Modification- Supervisor Financial Impact: Appropriation for Proclamation/Presentation Folders RESOLVED that the Town Board of the Town of Southold hereby modifies the 2016 General Fund Whole Town budget as follows: From: A.1220.4.600.200 Supervisor, Meetings & Seminars $700.00 Total $700.00 To: A.1010.4.100.100 Town Board, Supplies & Materials $700.00 Total $700.00 Vote Record - Resolution RES-2016-967  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-968 CATEGORY: Attend Seminar Southold Town Meeting Agenda - November 1, 2016 Page 8 DEPARTMENT: Government Liaison Attend Seminar - Denis Noncarrow RESOLVED that the Town Board of the Town of Southold hereby grants permission to Government Liaison Denis Noncarrow to attend a 2016 Intro to Economic and Community Development Finance Seminar on November 15-16 & 29-30, 2016 at the Lee Dennison Building in Hauppauge. All travel expenses to be a legal charge to the 2016 budget. Vote Record - Resolution RES-2016-968  Adopted Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded  Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action Lost  2016-969 CATEGORY: Budget Modification DEPARTMENT: Solid Waste Management District SWMD Budget Mods Financial Impact: Use avail. authorization(s) to replenish Volvo supply line; cover repairs to turbo and replacement of water pump in mechanic vehicle; replenish town bag brochures for public; compost water content analysis. AMENDED to include funds for parts needed for main bearing and rotor repair on CBI Grinder. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2016 Solid Waste Management District budget as follows: From: SR 8160.4.100.100 Office Supplies/Stationary $ 250 SR 8160.4.100.110 Pre-printed Forms $ 400 SR 8160.4.100.200 Diesel Fuel $1,575 SR 8160.4.100.300 Odor Control $ 250 SR 8160.4.100.580 Maint-Ford Tractor $ 220 SR 8160.4.100.608 Compost Urea $ 100 SR 8160.4.100.645 Maint/Supply Fire Truck $ 300 Southold Town Meeting Agenda - November 1, 2016 Page 9 SR 8160.4.400.150 Compost Site Maintenance $ 200 SR 8160.4.400.200 Building Maintenance $1,500 SR8160.4.400.625 Tire Repair $ 600 SR 8160.4.400.805 MSW Removal $2,500 SR 8160.4.400.836 Single Stream Trucking $2,000 SR 8160.4.400.840 Hazardous Waste Removal $5,000 Total $14,895 To: SR 8160.4.100.552 Maint/Supply Volvo Loader $ 250 SR 8160.4.100.573 Maint/Supply Trommel Screen $ 100 SR 8160.4.100.646 Maint/Supply Mechanic Truck $ 400 SR 8160.4.100.596 Maint/Supply CBI Grinder $7,500 SR 8160.4.100.600 Misc Equip Maint/Supplies $ 220 SR 8160.4.100.609 RCA Blend $ 800 SR 8160.4.400.125 Compost Analysis Services $ 75 SR 8160.4.400.665 Repairs CBI Grinder $2,000 SR 8160.4.400.690 Repairs Ford 350 $1,700 SR 8160.4.400.811 Stump Removal $1,500 SR 8160.4.450.300 Informational Brochures $ 350 Total $14,895 Vote Record - Resolution RES-2016-969  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-970 CATEGORY: Employment - FIFD DEPARTMENT: Accounting Ratifies & Executes Memorandum of Agreement RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted October 24, 2016 that ratifies and executes a memorandum of agreement on the District’s behalf with Employee #34899. Southold Town Meeting Agenda - November 1, 2016 Page 10 Vote Record - Resolution RES-2016-970  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2016-971 CATEGORY: Employment - FIFD DEPARTMENT: Accounting Ratifies & Executes Memorandum of Agreement RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted October 24, 2016 that ratifies and executes a memorandum of agreement on the District’s behalf with Employee #58600. Vote Record - Resolution RES-2016-971  Adopted  Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded  Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action Lost  2016-972 CATEGORY: Employment - FIFD DEPARTMENT: Accounting Increase Salary of Nicholas Espinosa & John Morgan Southold Town Meeting Agenda - November 1, 2016 Page 11 RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted October 24, 2016 that increases the salary of Nicholas Espinosa to $22.37 per hour effective November 27, 2016 and increases the salary of John Morgan to $27.87 per hour effective November 1, 2016. Vote Record - Resolution RES-2016-972  Adopted Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action  Lost  2016-973 CATEGORY: Budget Modification DEPARTMENT: Police Dept Police Department - Budget Modification Financial Impact: Reallocation of funds for the purchase of two additional in car video systems as well as for anticipated maintenance and repairs to PD autos for the remainder of the year. RESOLVED modifies the 2016 General that the Town Board of the Town of Southold hereby Fund Whole Town budget as follows: From: A.3120.2.300.100 Police/Equipment/Automobiles $10,000 A.3120.2.500.800 Police/Other Equipment/Light Bars $1,666 A.3120.4.100.200 Police/C.E./Gasoline & Oil $20,000 Total $31,666 To: A.3120.2.500.775 Police/Equipment/Other Equipment/In Car Video $10,000 A.3120.2.500.875 Police/Equipment/Other Vehicle Equipment $1,666 A.3120.4.400.650 Police/Contracted Serv/Vehicle Maint & Repairs $20,000 Total $31,666 Southold Town Meeting Agenda - November 1, 2016 Page 12 Vote Record - Resolution RES-2016-973  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2016-974 CATEGORY: Employment - Town DEPARTMENT: Accounting Appoint Joseph Cappabianca PT Court Officer RESOLVEDappoints Joseph that the Town Board of the Town of Southold hereby Cappabianca to the position of Part Time Court Officer for the Justice Court effective November 4, 2016 at a rate of $30.40 per hour, not to exceed 17.5 hours per week. Vote Record - Resolution RES-2016-974  Adopted  Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded  Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action Lost  2016-975 CATEGORY: Employment - Town DEPARTMENT: Accounting Appoint Jude Petroski PT Court Officer Southold Town Meeting Agenda - November 1, 2016 Page 13 RESOLVEDappoints Jude Petroski to that the Town Board of the Town of Southold hereby the position of Part Time Court Officer for the Justice Court effective November 4, 2016 at a rate of $30.40 per hour, not to exceed 17.5 hours per week. Vote Record - Resolution RES-2016-975  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt  Robert Ghosio  Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost 2016-976 CATEGORY: Employment - Town DEPARTMENT: Accounting Appoint Jared McManus PT Court Officer RESOLVEDappoints Jared McManus that the Town Board of the Town of Southold hereby to the position of Part Time Court Officer for the Justice Court effective November 4, 2016 at a rate of $30.40 per hour, not to exceed 17.5 hours per week. Vote Record - Resolution RES-2016-976  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost Southold Town Meeting Agenda - November 1, 2016 Page 14 2016-977 CATEGORY: Attend Seminar DEPARTMENT: Police Dept Police Department-Training RESOLVED grants permission to Police that the Town Board of the Town of Southold hereby Officer Roman Wilinski to attend a training course on Crimes and Social Media on 10/13- 10/14/16. All expenses for registration to be a legal charge to the 2016 Police Department budget line A.3120.4.600.200 Vote Record - Resolution RES-2016-977  Adopted Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt  Scott A. Russell  No Action  Lost  2016-978 CATEGORY: Landfill Misc. DEPARTMENT: Solid Waste Management District Compost Volume Pricing-Amendment RESOLVED It is hereby by the Town Board of the Town of Southold that Resolution # 2016- 894 adopted on October 4, 2016 shall be amended as follows: RESOLVED that the Town Board of the Town of Southold hereby reduces the price by volume for screened compost sold by the Cutchogue Compost Facility from $13/cubic yard to $10/cubic 100 yard for purchases in excess of 500 cubic yards, such price to remain in effect until further notice. Vote Record - Resolution RES-2016-978  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended  James Dinizio Jr Defeated  TabledWilliam P. Ruland  Withdrawn  Jill Doherty  Supervisor's Appt Robert Ghosio Tax Receiver's Appt Southold Town Meeting Agenda - November 1, 2016 Page 15 Rescinded  Louisa P. Evans  Town Clerk's Appt  Scott A. Russell Supt Hgwys Appt No Action Lost 2016-979 CATEGORY: Bid Acceptance DEPARTMENT: Human Resource Center Accept Bid for Milk RESOLVEDaccepts the bid of that the Town Board of the Town of Southold hereby Arshamomaque Dairy Farm, Inc. to supply the Senior Nutrition Programs with milk at a ¢ rate of .37 per ½ pint and $4.35 per gallon for the calendar year 2017, all in accordance with the Town Attorney. Vote Record - Resolution RES-2016-979  Adopted Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-980 CATEGORY: Close/Use Town Roads DEPARTMENT: Town Clerk Pack 39 - Cubmobile Race RESOLVED that the Town Board of the Town of Southold hereby amends resolution #2016-878 adopted at the October 4, 2016 regular Town Board Meeting to read as follows: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Pack 39 Cub Scouts to hold its annual Cubmobile Soapbox Derby Race on October 22, 2016 November Southold Town Meeting Agenda - November 1, 2016 Page 16 19, 2016 with a rain date of November 20, 2016, from 8:00AM to 12:00 PM, provided they adhere to the Town of Southold Policy for Special Events on Town Properties and Roads. All Town fees for this event, with the exception of the Clean-up Deposit, are waived. Vote Record - Resolution RES-2016-980  Adopted Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-981 CATEGORY: Budget Modification DEPARTMENT: Fishers Island Ferry District 2016 Budget Modification - FIFD Financial Impact: to cover over expenditures RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated October 24, 2016, which amended the 2016 Fishers Island Ferry District budget in the amount of $20.00. Vote Record - Resolution RES-2016-981  Adopted Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded  Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action  Lost  Southold Town Meeting Agenda - November 1, 2016 Page 17 2016-982 CATEGORY: Advertise DEPARTMENT: Planning Board Advertise for Planner Trainee RESOLVED the Town Board of the Town of Southold hereby authorizes and advertise for a Planner Trainee directs Town Clerk Elizabeth Neville to for two consecutive weeks in the Suffolk Times. Vote Record - Resolution RES-2016-982  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action  Lost 2016-983 CATEGORY: Seqra DEPARTMENT: Accounting SEQRA Determination for Southold Town Senior Center Improvements WHEREAS the Town Board of the Town of Southold has conducted an environmental review required pursuant to the State Environmental Quality Review Act (SEQRA) for the Southold Town Senior Center Improvements funded by a grant from the Dormitory Authority of the State of New York (DASNY), Project ID #8289, now therefore be it RESOLVED that the Town Board of the Town of Southold hereby determines that, pursuant to New York State Department of Environmental Conservation regulation 6NYCCRR Part 617 State Environmental Quality Review, Part 617.5(c)(1) and Part 617.5(c)(2), the Southold Town Senior Center Improvements funded by a grant from the Dormitory Authority of the State of Type II New York (DASNY) are a action and therefore are not subject to SEQRA review Vote Record - Resolution RES-2016-983  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended  James Dinizio Jr  Defeated  William P. Ruland Tabled  Southold Town Meeting Agenda - November 1, 2016 Page 18 Withdrawn  Jill Doherty  Supervisor's Appt  Robert Ghosio Tax Receiver's Appt Louisa P. Evans  Rescinded Town Clerk's Appt Scott A. Russell  Supt Hgwys Appt  No Action  Lost  2016-984 CATEGORY: Grants DEPARTMENT: Accounting Accept Grant Award for Improvements to Southold Town Senior Center RESOLVED that the Town Board of the Town of Southold hereby accepts the State and Municipal Facilities Program (“SAM”) grant from the Dormitory Authority of the State of New York for the Improvements to Southold Town Senior Center (Project ID #8289) in the amount of $100,000 and authorizes and directs Supervisor Scott A. Russell and Deputy Supervisor William P. Ruland to execute documents in connection with this grant after review by and approval of the Town Attorney. Vote Record - Resolution RES-2016-984  Adopted  Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt Scott A. Russell  No Action Lost  2016-985 CATEGORY: Budget DEPARTMENT: Fishers Island Ferry District FIFD Warrant Southold Town Meeting Agenda - November 1, 2016 Page 19 RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated October 24, 2016 in regard to the warrant in the amount of $45,603.17. Vote Record - Resolution RES-2016-985  Adopted Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-986 CATEGORY: Budget DEPARTMENT: Fishers Island Ferry District FIFD 2017 Operating Budget RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated October 24, 2016 in regard to the 2017 Operating Budget. Vote Record - Resolution RES-2016-986  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-987 Southold Town Meeting Agenda - November 1, 2016 Page 20 CATEGORY: Policies DEPARTMENT: Fishers Island Ferry District FIFD - Separation Payments Policy RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated October 24, 2016 in regard to the Separation Payments Policy. Vote Record - Resolution RES-2016-987  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2016-988 CATEGORY: Policies DEPARTMENT: Fishers Island Ferry District FIFD - Credit Card Policy RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated October 11, 2016 in regard to the Credit Card Policy. Vote Record - Resolution RES-2016-988  Adopted  Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded  Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action Lost  Southold Town Meeting Agenda - November 1, 2016 Page 21 2016-989 CATEGORY: Seqra DEPARTMENT: Town Attorney SEQRA Determination for Purchase and Installation of Public Safety Communications Equipment WHEREAS the Town Board of the Town of Southold has conducted an environmental review required pursuant to the State Environmental Quality Review Act (SEQRA) of bonding for the Purchase and Installation of Public Safety Communications Equipment, now therefore be it RESOLVED that the Town Board of the Town of Southold hereby determines that, pursuant to New York State Department of Environmental Conservation regulation 6NYCCRR Part 617 State Environmental Quality Review, Part 617.5(c)(21) and Part 617.5(c)(25), the issuance of a Type Bond for the Purchase and Installation of Public Safety Communications Equipment are a II action and therefore are not subject to SEQRA review. Vote Record - Resolution RES-2016-989  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2016-990 CATEGORY: Bond DEPARTMENT: Town Clerk Bond - Public Safety Communications BOND RESOLUTION OF THE TOWN OF SOUTHOLD, NEW YORK, ADOPTED NOVEMBER 1, 2016, AUTHORIZING THE ACQUISITION AND INSTALLATION OF PUBLIC SAFETY COMMUNICATIONS EQUIPMENT; STATING THE ESTIMATED MAXIMUM COST THEREOF IS $400,000; APPROPRIATING SAID AMOUNT FOR SUCH PURPOSE, Southold Town Meeting Agenda - November 1, 2016 Page 22 INCLUDING THE EXPENDITURE OF $250,000 IN FUNDS EXPECTED TO BE RECEIVED TO PAY A PART OF SAID APPROPRIATION; AND AUTHORIZING THE ISSUANCE OF BONDS IN THE PRINCIPAL AMOUNT OF $150,000 TO FINANCE THE BALANCE OF SAID APPROPRIATION THE TOWN BOARD OF THE TOWN OF SOUTHOLD, IN THE COUNTY OF SUFFOLK, NEW YORK, HEREBY RESOLVES (by the favorable vote of not less than two- thirds of all the members of said Town Board) AS FOLLOWS: Section 1. The Town of Southold, in the County of Suffolk, New York (herein called the “Town”), is hereby authorized to acquire and install public safety communications equipment, including ancillary building and site improvements and other related costs. The estimated maximum cost thereof, including preliminary costs and costs incidental thereto and the financing thereof, is $400,000 and said amount is hereby appropriated for such purpose. The plan of financing includes the expenditure of $250,000 in funds expected to be received to pay a part of said appropriation (including, but not limited to, E911 Revenue Sharing Funds to be received from the County of Suffolk), the issuance of $150,000 bonds of the Town to finance the balance of said appropriation, and the levy and collection of taxes on all the taxable real property in the Town to pay the principal of said bonds and the interest thereon as the same shall become due and payable. Section 2. Bonds of the Town in the principal amount of not to exceed $150,000 are hereby authorized to be issued pursuant to the provisions of the Local Finance Law, constituting Chapter 33-a of the Consolidated Laws of the State of New York (referred to herein as the “Law”), to finance a part of said appropriation. Section 3. The following additional matters are hereby determined and declared: (a) The period of probable usefulness applicable to the object or purpose for which said bonds are authorized to be issued, within the limitations of Section 11.00 a. 32 of the Law, is five (5) years. (b) The proceeds of the bonds herein authorized and any bond anticipation notes issued in anticipation of said bonds may be applied to reimburse the Town for expenditures made after the effective date of this resolution for the purpose for which said bonds are authorized. The foregoing statement of intent with respect to reimbursement is made in conformity with Treasury Regulation Section 1.150-2 of the United States Treasury Department. (c) The proposed maturity of the bonds authorized by this resolution will not exceed five years. Section 4. Each of the bonds authorized by this resolution and any bond anticipation notes issued in anticipation of the sale of said bonds shall contain the recital of validity as prescribed by Section 52.00 of the Law and said bonds and any notes issued in anticipation of said bonds shall be general obligations of the Town, payable as to both principal and interest by a general tax upon all the taxable real property within the Town. The faith and credit of the Town are hereby irrevocably pledged to the punctual payment of the principal of and interest on said bonds and any notes issued in anticipation of the sale of said bonds, and provision shall be made annually in the budget of the Town by appropriation for (a) the amortization and redemption of the bonds and any notes in anticipation thereof to mature in such year and (b) the payment of interest to be due and payable in such year. Southold Town Meeting Agenda - November 1, 2016 Page 23 Section 5. Subject to the provisions of this resolution and of the Law and pursuant to the provisions of Section 21.00 relative to the authorization of the issuance of bonds with substantially level or declining annual debt service, Section 30.00 relative to the authorization of the issuance of bond anticipation notes and Section 50.00 and Sections 56.00 to 60.00 and 168.00 of the Law, the powers and duties of the Town Board relative to authorizing bond anticipation notes and prescribing the terms, form and contents and as to the sale and issuance of the bonds herein authorized, and of any bond anticipation notes issued in anticipation of said bonds, and the renewals of said bond anticipation notes, and as to executing contracts for credit enhancements and providing for substantially level or declining annual debt service, are hereby delegated to the Supervisor, the chief fiscal officer of the Town. Section 6. The validity of the bonds authorized by this resolution, and of any notes issued in anticipation of the sale of said bonds, may be contested only if: (a) such obligations are authorized for an object or purpose for which the Town is not authorized to expend money, or (b) the provisions of law which should be complied with at the date of the publication of such resolution, or a summary thereof, are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or (c) such obligations are authorized in violation of the provisions of the constitution. Section 7. This bond resolution shall take effect immediately, and the Town Clerk is hereby authorized and directed to publish a summary of this bond resolution, in Exhibit A substantially the form set forth in attached hereto and made a part hereof, together with a Notice attached in substantially the form prescribed by Section 81.00 of the Law in “The Suffolk Times,” a newspaper published in Southold, New York, having a general circulation in the Town and hereby designated the official newspaper of said Town for such publication. EXHIBIT A LEGAL NOTICE The resolution, a summary of which is published herewith, has been adopted on November 1, 2016 and the validity of the obligations authorized by such resolution may be hereafter contested only if such obligations were authorized for an object or purpose for which the Town of Southold, in the County of Suffolk, New York, is not authorized to expend money or if the provisions of law which should have been complied with as of the date of publication of this Notice were not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the publication of this Notice, or such obligations were authorized in violation of the provisions of the constitution. ELIZABETH A. NEVILLE Town Clerk BOND RESOLUTION OF THE TOWN OF SOUTHOLD, NEW YORK, ADOPTED NOVEMBER 1, 2016, AUTHORIZING THE ACQUISITION Southold Town Meeting Agenda - November 1, 2016 Page 24 AND INSTALLATION OF PUBLIC SAFETY COMMUNICATIONS EQUIPMENT; STATING THE ESTIMATED MAXIMUM COST THEREOF IS $400,000; APPROPRIATING SAID AMOUNT FOR SUCH PURPOSE, INCLUDING THE EXPENDITURE OF $250,000 IN FUNDS EXPECTED TO BE RECEIVED TO PAY A PART OF SAID APPROPRIATION; AND AUTHORIZING THE ISSUANCE OF BONDS IN THE PRINCIPAL AMOUNT OF $150,000 TO FINANCE THE BALANCE OF SAID APPROPRIATION The object or purpose for which the bonds are authorized is the acquisition and installation of public safety communications equipment, including ancillary building and site improvements and other related costs, at the estimated maximum cost of $400,000. The maximum amount of obligations authorized to be issued is $150,000, with $250,000 of said cost to be paid from funds other than the proceeds of bonds or notes. The period of probable usefulness is five (5) years. A complete copy of the bond resolution summarized above shall be available for public inspection during normal business hours at the office of the Town Clerk, at the Town Hall, 53095 Main Street, Southold, New York. Vote Record - Resolution RES-2016-990  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-991 CATEGORY: Bid Acceptance DEPARTMENT: Highway Department Accept Sand Bids RESOLVED that the Town Board of the Town of Southold hereby accepts the sand bid as follows, all in accordance with the Town Attorney: Stephanie A. Silveri $16.42/ cu yd Southold Town Meeting Agenda - November 1, 2016 Page 25 Vote Record - Resolution RES-2016-991  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2016-992 CATEGORY: Authorize to Bid DEPARTMENT: Highway Department Advertise for Sidewalk Project on Fishers Island Resolved that the Town Board of the Town of Southold hereby authorizes and directs the Town clerk to advertise for pricing for Masonry sidewalk repairs and replacement bids for the calendar year 2016-17. Specifications will be available at the Clerk’s office for review. Vote Record - Resolution RES-2016-992  Adopted Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded  Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action Lost  2016-993 CATEGORY: Employment - Town DEPARTMENT: Accounting Southold Town Meeting Agenda - November 1, 2016 Page 26 Police Department-School Crossing Guard RESOLVEDhereby appoints Alexander that the Town Board of the Town of Southold Sinclair to the position of a Part Time School Crossing Guard to fill in those posts due to illness or vacation effective November 10, 2016. Salary to be determined by the traffic post covered. Vote Record - Resolution RES-2016-993  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-994 CATEGORY: Special Events DEPARTMENT: Town Clerk Tree Lighting Ceremony - East End Hospice RESOLVED that the Town Board of the Town of Southold hereby grants permission to East End Hospice to hold its East End Hospice Tree of Lights on the Cutchogue Village Green on Sunday, December 4, 2016 from 2:00 PM to 3:30 PM, provided they adhere to the Town of Southold Policy for Special Events on Town Properties and Roads. All Town fees for this event, with the exception of the Clean-up Deposit, are waived. Vote Record - Resolution RES-2016-994  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt  Robert Ghosio  Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost Southold Town Meeting Agenda - November 1, 2016 Page 27 2016-995 CATEGORY: Refund DEPARTMENT: Town Clerk Clean Up Deposit Returns WHEREAS the following groups have supplied the Town of Southold with a Clean-up Deposit for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in to the following: Name Date Received Amount Old Town Arts Crafts Guild 6/10/16 $250.00 Po Box 392 Cutchogue, NY 11935 Mattituck Lions Club 10/7/16 $250.00 PO Box 1245 Mattituck, NY 11952 Southold PTA 10/17/16 $250.00 245 Hickory Road Southold, NY 11971 Oysterponds Elementary School 10/17/16 $250.00 23405 Main Road Orient, NY 11957 Vote Record - Resolution RES-2016-995  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended  James Dinizio Jr  Defeated  Tabled  William P. Ruland  Withdrawn  Jill Doherty Supervisor's Appt Robert Ghosio  Tax Receiver's Appt Louisa P. Evans Rescinded Town Clerk's Appt  Scott A. Russell Supt Hgwys Appt  No Action  Southold Town Meeting Agenda - November 1, 2016 Page 28 Lost  2016-996 CATEGORY: Refund DEPARTMENT: Town Attorney CPF Refund RESOLVED that the Town Board of the Town of Southold hereby authorizes a refund (from Account #CM.1189.10) to Donald Laskey from the Town of Southold in the amount of $4,000.00 in connection with its payment of the Community Preservation Fund tax on property in Southold (SCTM #1000-141.00-01.00-024.001) purchased by Donald Laskey on October 18, 2016, as the transaction is exempt from the CPF tax. Vote Record - Resolution RES-2016-996  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-997 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Town Attorney Satisfaction of Mortgage - Tiebel RESOLVED, that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute a Satisfaction of Mortgage to Martha Tiebel for the property known as 180 Wicks Road, New Suffolk, New York (SCTM No. 1000-110.00-08.00- 021.001), subject to the approval of the Town Attorney. Vote Record - Resolution RES-2016-997  Adopted Yes/AyeNo/NayAbstainAbsent Adopted as Amended  James Dinizio Jr Defeated  Southold Town Meeting Agenda - November 1, 2016 Page 29 Tabled  William P. Ruland  Withdrawn  Jill Doherty Supervisor's Appt Robert Ghosio  Tax Receiver's Appt Rescinded Louisa P. Evans  Town Clerk's Appt  Scott A. Russell Supt Hgwys Appt  No Action  Lost  2016-998 CATEGORY: Misc. Public Hearing DEPARTMENT: Town Attorney Consider the Designation of the Race Rock Light Station on the Town’s Register of Historic Landmarks RESOLVED that pursuant to the provisions of Chapter 170 (Landmark Preservation) of the Tuesday, November 22, Town Code, the Town Board of the Town of Southold hereby sets 2016 at 4:31 PM, Southold Town Hall, 53095 Main Road, Southold, New York as the time and place for a public hearing to consider the designation of the Race Rock Light Station on the town’s register of Historic Landmarks . The property owner, New London Maritime Society, has requested and the Historic Preservation Commission has recommended the property for inclusion on the town’s register Vote Record - Resolution RES-2016-998  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt  Robert Ghosio  Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-999 CATEGORY: Misc. Public Hearing DEPARTMENT: Town Attorney Southold Town Meeting Agenda - November 1, 2016 Page 30 Consider the Designation of the Second Parsonage House Owned by Julia P. Davis on the Town’s Register of Historic Landmarks RESOLVED that pursuant to the provisions of Chapter 170 (Landmark Preservation) of the Tuesday, November 22, Town Code, the Town Board of the Town of Southold hereby sets 2016 at 4:32 P.M., Southold Town Hall, 53095 Main Road, Southold, New York as the time and place for a public hearing to consider the designation of the Second Parsonage house on the town’s register of Historic Landmarks; the house is located at 2500 Hobart Road, Southold, New York . The property owner, Julia P. Davis, has requested and the Historic Preservation Commission has recommended the property for inclusion on the town’s register Vote Record - Resolution RES-2016-999  Adopted Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt  Scott A. Russell  No Action  Lost  2016-1000 CATEGORY: Misc. Public Hearing DEPARTMENT: Town Attorney Consider the Designation of the Terry House on the Town’s Register of Historic Landmarks RESOLVED that pursuant to the provisions of Chapter 170 (Landmark Preservation) of the Tuesday, November 22, Town Code, the Town Board of the Town of Southold hereby sets 2016 at 4:33 P.M., Southold Town Hall, 53095 Main Road, Southold, New York as the time and place for a public hearing to consider the designation of the Terry house on the town’s register of Historic Landmarks; the house is located at 57020 Main Road, Southold, New York. The property owner, Karen Lund Rooney, has requested and the Historic Preservation Commission has recommended the property for inclusion on the town’s register Vote Record - Resolution RES-2016-1000  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended  James Dinizio Jr Defeated  TabledWilliam P. Ruland  Withdrawn  Jill Doherty  Supervisor's Appt Robert Ghosio Tax Receiver's Appt Southold Town Meeting Agenda - November 1, 2016 Page 31 Rescinded  Louisa P. Evans  Town Clerk's Appt  Scott A. Russell Supt Hgwys Appt No Action Lost 2016-1001 CATEGORY: Local Law Public Hearing DEPARTMENT: Town Attorney PH 11/22 4:31 Pm - LL Energy Benchmarking WHEREAS, there has been presented to the Town Board of the Town of Southold, Suffolk st “A Local Law in County, New York, on the 1 day of November, 2016, a Local Law entitled relation to Establish Energy Benchmarking Requirements for Certain Municipal Buildings” now, therefore, be it RESOLVED that the Town Board of the Town of Southold will hold a public hearing on the aforesaid Local Law at the Southold Town Hall, 53095 Main Road, Southold, New York, on the 22ndday of November, 2016 at 4:31 p.m. at which time all interested persons will be given an opportunity to be heard. “A Local Law in relation to Establish Energy The proposed Local Law entitled, Benchmarking Requirements for Certain Municipal Buildings” reads as follows: LOCAL LAW NO. 2016 “A Local Law in relation to Establish Energy Benchmarking A Local Law entitled, Requirements for Certain Municipal Buildings” BE IT ENACTED by the Town Board of the Town of Southold as follows: The Code of the Town of Southold is hereby amended by adding a new Chapter \[#\], entitled “MUNICIPAL BUILDING ENERGY BENCHMARKING,” to read as follows: §1. PURPOSE. Buildings are the single largest user of energy in the State of New York. The poorest performing buildings typically use several times the energy of the highest performing buildings-for the exact same building use. As such, this Local Law will use Building Energy Benchmarking to promote the public health, safety, and welfare by making available good, actionable information on municipal building energy use to help identify opportunities to cut costs and reduce pollution in the Town of Southold. Southold Town Meeting Agenda - November 1, 2016 Page 32 Collecting, reporting, and sharing Building Energy Benchmarking data on a regular basis allows municipal officials and the public to understand the energy performance of municipal buildings relative to similar buildings nationwide. Equipped with this information, the Town of Southold is able to make smarter, more cost-effective operational and capital investment decisions, reward efficiency, and drive widespread, continuous improvement. §2. DEFINITIONS (A) “Benchmarking Information” shall mean information generated by Portfolio Manager, as herein defined including descriptive information about the physical building and its operational characteristics. (B) “Building Energy Benchmarking” shall mean the process of measuring a building’s Energy use, tracking that use over time, and comparing performance to similar buildings. (C) “Commissioner” shall mean the head of the Department. (4) “Covered Municipal Building” shall mean a building or facility that is owned or occupied by the Town of Southold that is 1,000 square feet or larger in size. (5) “Department” shall mean the Town of Southold Department of Public Works (6) “Energy” shall mean electricity, natural gas, steam, hot or chilled water, fuel oil, or other product for use in a building, or renewable on-site electricity generation, for purposes of providing heating, cooling, lighting, water heating, or for powering or fueling other end-uses in the building and related facilities, as reflected in Utility bills or other documentation of actual Energy use. (7) “Energy Performance Score” shall mean the numeric rating generated by Portfolio Manager that compares the Energy usage of the building to that of similar buildings. (8) “Energy Use Intensity (EUI)” shall mean the kBTUs (1,000 British Thermal Units) used per square foot of gross floor area. (9) “Gross Floor Area” shall mean the total number of enclosed square feet measured between the exterior surfaces of the fixed walls within any structure used or intended for supporting or sheltering any use or occupancy. (11) “Portfolio Manager” shall mean ENERGY STAR Portfolio Manager, the internet-based tool developed and maintained by the United States Environmental Protection Agency to track and assess the relative Energy performance of buildings nationwide, or successor. (12) “Utility” shall mean an entity that distributes and sells Energy to Covered Municipal Southold Town Meeting Agenda - November 1, 2016 Page 33 Buildings. (13) “Weather Normalized Site EUI” shall mean the amount of Energy that would have been used by a property under 30-year average temperatures, accounting for the difference between average temperatures and yearly fluctuations. §3. APPLICABILITY (1) This Local Law is applicable to all Covered Municipal Buildings as defined in Section 2 of this Local Law. (2) The Commissioner may exempt a particular Covered Municipal Building from the benchmarking requirement if the Commissioner determines that it has characteristics that make benchmarking impractical. §4. BENCHMARKING REQUIRED FOR COVERED MUNICIPAL BUILDINGS (1) No later than December 31, 2016, and no later than May 1 every year thereafter, the Commissioner or his or her designee from the Department shall enter into Portfolio Manager the total Energy consumed by each Covered Municipal Building, along with all other descriptive information required by Portfolio Manager for the previous calendar year. (2) For new Covered Municipal Buildings that have not accumulated 12 months of Energy use data by the first applicable date following occupancy for inputting Energy use into Portfolio Manager, the Commissioner or his or her designee from the Department shall begin inputting data in the following year. §5. DISCLOSURE AND PUBLICATION OF BENCHMARKING INFORMATION (1) The Department shall make available to the public on the internet Benchmarking Information for the previous calendar year: (a) no later than December 31, 2016 and by September 1 of each year thereafter for Covered Municipal Buildings; and (2) The Department shall make available to the public on the internet and update at least annually, the following Benchmarking Information: (a) Summary statistics on Energy consumption for Covered Municipal Buildings derived from aggregation of Benchmarking Information; and (b) For each Covered Municipal Building individually: (i) The status of compliance with the requirements of this Local Law; and (ii) The building address, primary use type, and gross floor area; and (iii) Annual summary statistics, including site EUI, Weather Normalized Source EUI, annual GHG emissions, and an Energy Performance Score where available; and (iv) A comparison of the annual summary statistics (as required by Section 5(2)(b)(iii) of this Local Law) across calendar years for all years since annual reporting under this Local Law has been required for said building. Southold Town Meeting Agenda - November 1, 2016 Page 34 §6. MAINTENANCE OF RECORDS The Department shall maintain records as necessary for carrying out the purposes of this Local Law, including but not limited to Energy bills and other documents received from tenants and/or Utilities. Such records shall be preserved by the Department for a period of three (3) years. §7. ENFORCEMENT AND ADMINISTRATION (1) The Commissioner or his or her designee from the Department shall be the Chief Enforcement Officer of this Local Law. (2) The Chief Enforcement Officer of this Local Law may promulgate regulations necessary for the administration of the requirements of this Local Law. (3) Within thirty days after each anniversary date of the effective date of this Local Law, the Chief Enforcement Officer shall submit a report to the Town Board including but not limited to summary statistics on Energy consumption for Covered Municipal Buildings derived from aggregation of Benchmarking Information, a list of all Covered Municipal Buildings identifying each Covered Municipal Building that the Commissioner determined to be exempt from the benchmarking requirement and the reason for the exemption, and the status of compliance with the requirements of this Local Law. §8. SEVERABILITY If any clause, sentence, paragraph, section, or part of this Local Law shall be adjudged by any court of competent jurisdiction to be invalid, the judgment shall not affect the validity of this law as a whole or any part thereof other than the part so decided to be unconstitutional or invalid. §9. EFFECTIVE DATE This Local Law shall take effect immediately upon filing with the Secretary of State as provided by law. Vote Record - Resolution RES-2016-1001  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action  Lost Southold Town Meeting Agenda - November 1, 2016 Page 35 2016-1002 CATEGORY: Budget Modification DEPARTMENT: Highway Department 2016 Budget Modification - Highway Financial Impact: To cover over expenditures RESOLVED that the Town Board of the Town of Southold hereby modifies the 2016 Highway Fund Part Town budget as follows: From : DB.5110.1.100.100 General Full Time Regular Earnings $ 6,850.00 DB.5110.4.100.950 Warning Devices 473.00 DB.5110.4.400.600 Other Contracted Services 6,050.00 Total: $13,373.00 To : DB.5140.1.100.100 Brush & Weed Regular Earnings $ 2,850.00 DB.5110.1.100.200 General Repairs, FT Overtime Earnings 4,000.00 DB.5110.4.100.960 Drain Pipe/Rings/Covers 153.00 DB.5110.4.100.350 Traffic Paint 30.00 DB.5130.4.100.500 Parts & Supplies 5,000.00 DB.5140.4.600.200 Meeting & Seminars 40.00 DB.5140.4.100.125 Misc. Supplies 1,300.00 Total: $13,373.00 Vote Record - Resolution RES-2016-1002  Adopted  Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt Scott A. Russell  No Action Lost VI. PUBLIC HEARINGS