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Home My WebLink AboutTB-09/20/2016 ELIZABETH A.NEVILLE �gpFFO(� Town Hall, 53095 Main Road TOWN CLERK ��o` 4- PO Box 1179 Southold,NY 11971 REGISTRAR OF VITAL STATISTICS o Fax(631)765-6145 MARRIAGE OFFICER 41101 �aoTelephone: (631)765 - 1800 RECORDS MANAGEMENT OFFICER southoldtown.northfork.net FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK SOUTHOLD TOWN BOARD REGULAR MEETING September 20, 2016 7:30 PM A Regular Meeting of the Southold Town Board was held Tuesday, September 20, 2016 at the Meeting Hall, Southold,NY. Call to Order 7:30 PM Meeting called to order on September 20, 2016 at Meeting Hall, 53095 Route 25, Southold,NY. Attendee Name Organization Title Status Arrived James Dinizio Jr ' Town of Southold_ i Councilman ; Present William P. Ruland Town of Southold Councilman Present` Jill Doherty _ F Town of Southold ' Councilwoman ' Present m t m v 3 Robert GhosioTown of Southold Councilman Present Louisa P. Evans_ = Town of Southold_ Justice _ i Present Scott A. Russell i Town of Southold ; Supervisor Absent Elizabeth A. Neville Town of Southold Town Clerk TPresent William M Duffy Town of Southold Present I. Reports 1. Trustees Monthly Report 2. Program for the Disabled 3. Judge Hughes Monthly Report 4. Judge Price Monthly Report 5. Program for the Disabled Monthly Report 6. Department of Solid Waste Monthly Report 7. Budget Report 8. Planning Board Monthly Report Southold Town Board Regular Meeting September 20, 2016 page 2 9. Town Clerk Monthly Report 10. Judge Evans Monthly Reports 11. Department of Solid Waste Monthly Report II. Public Notices 1. NYS Liquor License III. Communications IV. Discussion 1. 9:00 AM Chris Baiz 2. 9:30 AM Chief Flatley 3. 9:45 AM Karen McLaughlin 4. 10:00 AM Robert Harper 5. 10:15 AM Jeff Standish 6. 10:30 AM Denis Noncarrow 7. Set Public Hearing on Potentially Piercing the Cap of the 2017 Budget 8. 10:45 AM John Cushman 9. Councilman Ghosio 10. Part-Time Community Relations Specialist 11. Civil Service Exams Information Seminar 12. Dissolution Plan for Southold Waste Water District 13. Motion To: Motion to Enter Executive RESOLVED that the Town Board of the Town of Southold hereby Enter into Executive Session at 11:20 AM for the purpose of discussing the following matters: EXECUTIVE SESSION - LABOR-Matters Involving Employment of a Particular Person(S) 12:00 PM Chief Flatley EXECUTIVE SESSION - LITIGATION -Nocro Limited V. Town of Southold - Town of Southold V. Vineyard 48 Southold Town Board Regular Meeting September 20, 2016 page 3 12:30 PM Jim Harmon re: Potential Litigation Against the FAA 1:00 PM Kevin Webster re: Assessment Litigation Issues RESULT: ADOPTED [UNANIMOUS] MOVER: ' Louisa P. Evans, Justice SECONDER:William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans ABSENT: Scott A. Russell 14. EXECUTIVE SESSION -LABOR-Matters Involving Employment of a Particular Person(S) 15. EXECUTIVE SESSION-LITIGATION -Nocro Limited V. Town of Southold - Town of - Southold V. Vineyard 48 16. Motion To: Motion to Exit Executive RESOLVED that the Town Board of the Town of Southold hereby Exit/Recess from this Executive Session at 3:09PM. RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Jill Doherty, Councilwoman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans ABSENT: Scott A. Russell 17. Motion To: Recess 9:00 AM meeting RESOLVED that the Town Board of the Town of Southold hereby Recess this 9:00 AM meeting of the Town Board until the Regular 7:30PM Meeting of the Southold Town Board. RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans ABSENT: Scott A. Russell 18. Motion To: Reconvenes 9:00 AM meeting RESOLVED that the Town Board of the Town of Southold hereby reconvenes the 9:00 AM meeting of the Southold Town Board at this 7:30PM Regular Meeting of the Southold Town Board. RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Jill Doherty, Councilwoman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans ABSENT: Scott A. Russell Southold Town Board Regular Meeting September 20, 2016 page 4 Pledge to the Flay Opening Comments Deputy Supervisor William P. Ruland COUNCILMAN RULAND: Good evening, ladies and gentlemen. Welcome to our meeting. First order of business would be the Pledge to the Flag. Please join us. Is there anyone that would like to speak to any item on the agenda? Mr. Dunn? Robert Dunn, Peconic ROBERT DUNN: I just have a question and I may be confused, on 872, the one regarding the override tax levy? COUNCILMAN RULAND: Yes. MR. DUNN: It says, whereas New York State (inaudible) that pursuant to general municipal law, the tax cap level for the fiscal year will be .68, that's not the tax cap levy, that's the tax cap increase isn't it? In other words, you can only.... COUNCILMAN RULAND: You can only increase your appropriation by .68 without piercing the cap. Is that correct? The Comptroller happens to be in the audience. MR. DUNN: I know. But the cap, that's not a cap on taxes, that .68 is not a figure... COMPTROLLER JOHN CUSHMAN: That's the legislative, that's the (inaudible) by New York State Department of Taxation.... MR. DUNN: Understood. COMPTROLLER CUSHMAN: That's the maximum rate the town can increase taxes without piercing the cap. MR. DUNN: Can increase. But that is not the cap. That's the amount you're allowed to increase over last year. COMPTROLLER CUSHMAN: Correct. That's the cap. That's the cap. .68 % over this year. MR. DUNN: But that's...but then that would be the tax levy cap increase, that's not what this says. It's misleading. COMPTROLLER CUSHMAN: That's the cap. MR. DUNN: Okay. I mean I understand, that's what I thought it was when you were explaining it to me. Do you understand what I am saying? Southold Town Board Regular Meeting September 20, 2016 page 5 COUNCILMAN RULAND: I understand what you are saying, I would also say it's another reason why when we have a hearing, all the questions with regard to it can come out and... MR. DUNN: Okay. What I am trying to say is (inaudible) that the tax rate is .68 %. It's not. COUNCILMAN RULAND: No. That's correct. MR. DUNN: Thank you. Deputy Supervisor Ruland COUNCILMAN RULAND: You are quite welcome. Would anyone else, any item that's on the agenda? (No response) If not, we will move the agenda. V. Resolutions 2016-837 CATEGORY. Audit DEPARTMENT.• Town Clerk Approve Audit RESOLVED that the Town Board of the Town of Southold hereby approves the audit dated September 20,_2016. ✓Vote Record-Resolution RES-2016-837 0 Adopted ❑ Adopted as Amended ❑ Defeated —--- — - - -- - Yes/Aye No/Nay Abstain Absent ❑ Tabled ElWithdrawn James Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 21 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Seconder Q ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 2 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P.Evans Mover El ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ ❑ ❑ 2 ❑ No Action ❑ Lost 2016-838 CATEGORY. Set Meeting DEPAR EVENT.- Town Clerk Next Town Board Meeting Southold Town Board Regular Meeting September 20, 2016 page 6 RESOLVED that the next Regular Town Board Meeting of the Southold Town Board be held, Tuesday, October 4, 2016 at the Southold Town Hall, Southold,New York at 4:30 P.M. ✓Vote Record-Resolution RES-2016-838 El Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dmizio Jr Voter D ❑ ❑ ❑ ❑ Withdrawn ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ El Rescinded Robert Ghosio Seconder 2 ❑ El ❑ Town Clerk's Appt Louisa P.Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter ❑ ❑ ❑ Rl ❑ No Action ❑ Lost 2016-806 Tabled 9/6/2 016 4:30 PM CATEGORY: Organizational DEPARTMENT. Highway Department Advertise for Truck for Highway Resolved that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk's office to advertise for bid two new Dodge 2017 RAM 4500 regular chassis 4x4 in Red, 6AL V8 Heavy Duty Hemi Engine, 6-spd AS66RC HD trans, HD plow group, trailer break control, 40/20/40 bench seat. A second bid with the above mentioned plus a 9-foot Fisher HD plow and a 2-3yard Rugby dump body, or equivalent. ✓Vote Record-Resolution RES-2016-806 ❑ Adopted ❑ Adopted as Amended D Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter Rl ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescmded Robert Ghosio Voter [a ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder El ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ ❑ ❑ 0 ❑ No Action 0 Lost t Southold Town Board Regular Meeting September 20, 2016 page 7 Comments regarding resolution 806 COUNCILMAN RULAND: Any discussion? COUNCILWOMAN DOHERTY: Yes, I think we should, I would like to vote no on this since there is not an appropriation, until such time.... COUNCILMAN RULAND: When we vote, you can. There is no appropriation as I understand at this time. Any other questions? 2016-839 CATEGORY.• Attend Seminar DEPARTAIENT.- Planning Board Attend Seminar-2016 East End Planning Conference RESOLVED that the Town Board of the Town of Southold hereby grants permission to Heather Lanza, Town Planning Director, Mark Terry, Assistant Town Planning Director, Brian Cummings, Planner, and Alyxandra Sabatino, Planner, to attend the American Planning Association's 2016 East End Planning Conference, in Riverhead,NY on September 29, 2016. All expenses for registration to be a legal charge to the 2016 Planning Department budget (meetings and seminars). ✓Vote Record-Resolution RES-2016-839 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ 11 Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ ❑ ❑ 0 ❑ No Action ❑ Lost 2016-840 CATEGORY.• Refund DEPARTMENT: Town Clerk Clean Up Deposit Returns WHEREAS the following groups have supplied the Town of Southold with a Clean-up Deposit Southold Town Board Regular Meeting September 20, 2016 page 8 for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in to the following: Name Date Received Amount Mattituck Chamber of Commerce 5/27/16 $250.00 PO Box 1056 Mattituck,NY 11952 Southold Boy Scout Troop 6 5/27/16 $250.00 PO Box 67 Peconic,NY 11958 North Fork Reform Synagogue 5/17/16 $250.00 PO Box 105 East Marion,NY 11939 American Legion 7/5/16 $250.00 Griswold Terry Glover Post 803 PO Box 9795 Southold,NY 11971 Cutchogue Fire Department 7/19/16 $250.00 Chicken BBQ 260 New Suffolk Road Cutchogue,NY 11935 Harvest East End 5/27/16 $250.00 c/o LI Wine Council PO Box 600 Riverhead,NY 11901 Michael Malkush 2/18/16 $250.00 890 Depot Lane Cutchogue, NY 11935 ✓Vote Record-Resolution RES-2016-840 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated lames Dmizio.Ir Voter ❑✓ ❑ ❑ ❑ ❑ Tabled William P Ruland Voter El ❑ ❑ ❑ 0 Withdrawn fill Doherty Voter EI 0 El Southold Town Board Regular Meeting September 20, 2016 page 9 ❑ Supervisor's Appt Robert Ghosio Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Rescinded Scott A Russell Voter ❑ ❑ ❑ 0 ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2016-841 CATEGORY.• Budget Modification DEPARTA ENT. Accounting Budget Modification for Workers Compensation Insurance Financial Impact:Provide additional appropriation for Workers Compensation Insurance RESOLVED that the Town Board of the Town of Southold hereby modifies the 2016 budget as follows: General Fund Whole Town From: A.9010.8.000.000 NYS Retirement, ERS $2,540 To: A.9040.8.000.000 Workers Compensation Insurance $2,540 Highway Fund Part Town From: D13.9010.8.000.000 NYS Retirement, ERS $11,305 To: DB.9040.8.000.000 Workers Compensation Insurance $11,305 Solid Waste District From: SR.9010.8.000.000 NYS Retirement, ERS $995 To: SR.9040.8.000.000 Workers Compensation Insurance $995 ✓Vote Record-Resolution RES-2016-841 0 Adopted ' Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated .lames Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Tabled William P Ruland Voter 0 ❑ El ❑ Withdrawn Jill Doherty Voter 0 ❑ 0 0 Southold Town Board Regular Meeting September 20, 2016 page 10 ❑ Supervisor's Appt Robert Ghosio Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Louisa P Evans Seconder, 0 ❑ ❑ ❑ ❑ Rescinded Scott A Russell Voter ❑ ❑ ❑ 0 ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2016-842 CATEGORY.• Attend Seminar DEPARTMENT.• Accounting Attend Meeting-Noncarrow & Cushman RESOLVED that the Town Board of the Town of Southold hereby authorizes Government Liaison Denis Noncarrow and Town Comptroller John Cushman to use a Town vehicle and attend-a meeting with Suffolk County Community Development staff in Hauppauge on September 19, 2016. ✓Vote Record-Resolution RES-2016-842 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter R1 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ ❑ ❑ 0 ❑ No Action ❑ Lost 2016-843 CATEGORY. Policies DEPARTIVENT: Accounting Adopt a Capital and Intangible Asset Policy RESOLVED that the Town Board of the Town of Southold hereby adopts the following policy entitled: TOWN OF SOUTHOLD CAPITAL AND INTANGIBLE ASSET POLICY Southold Town Board Regular Meeting September 20, 2016 page 11 Capital Assets Property records and inventory records are maintained in a Capital Assets software application for land, land improvements,buildings,vehicles and equipment and other assets under the control of the Town as outlined below. Fairly reporting fixed assets is important for two key reasons. First, it allows the Town to meet the requirements under Generally Accepted Accounting Principles(GAAP)for fairly reporting fixed assets in its general purpose financial statements. Second, fixed asset accounting provides management with a valuable tool for controlling fixed assets and planning replacements. Fixed asset accounting is a valuable management tool because it 1) Establishes a record of fixed assets.Having a formal record enables the Town Board to easily determine what assets they have and where they are located. 2) Fixes responsibilities over assets.Fixing responsibility for assets improves the care that employees exercise over assets.In addition,it enables the Town Board to fulfill its stewardship responsibilities in managing the assets. 3) Identifies financing source of assets.It provides a record of how each asset was financed. This information may be useful in planning future purchases and how they will be financed. 4) Provides the Town Board with useful information including: • Replacement cost.Knowing what an asset cost may help the Town Board in determining an approximate replacement cost.This is particularly important if the Town Board establishes a reserve for future capital acquisitions. • Insurance coverage-knowing the values of assets permits the optimum insurance coverage by eliminating over or under insurance coverage.In addition,fixed asset records provide valuable information for proof of loss if a claim for loss is filed. • Maintenance cost-knowing what assets a local government has is beneficial in planning a repair and preventive maintenance schedule and providing for the required expenditure. • Useful Life-Know how long an asset is expected to last may help in planning for future replacement and expansion programs. • Capital Budget-Knowing what assets the Town has is very useful in forming an overall capital improvement program for acquiring and replacing fixed assets and determining how to finance such purchase. FIXED ASSETS PROGRAM OUTLINE The Office of the Town Comptroller is responsible for maintaining the Town's fixed asset inventory. The Town has established$5,000 as the minimum dollar value of a fixed asset owned by the Town to be recorded in the Town's accounting records.Additional items(such as computer equipment)with a value of less than$5,000 but more than$500 may be inventoried for property control purposes The Town Board has overall responsibility for the fixed assets of the Town and the Office of the Town Comptroller has overall responsibility for the accuracy and usefulness of the fixed asset inventory. All fixed assets are recorded at historical cost, estimated if the actual cost is not available, unless acquired through gift, in which case,the fair market value at the time of acquisition will be recorded. This cost factor will be reflected Southold Town Board Regular Meeting September 20, 2016 page 12 in the accounting records until the fixed asset is disposed of. CLASSIFICATION The fixed assets of the Town are recorded into one of the following accounts: • Land i • Buildings • Improvements other than Buildings • Machinery&Equipment • Construction in Progress • Infrastructure The record maintained for each asset includes information used to identify the asset and usually includes the asset number,serial number or tax map number,department,owning fund,acquisition date or approximate date of acquisition,acquisition cost,method of financing,vendor name,as well as depreciation. Initial costs of fixed assets and methods of financing are usually determined from contracts,purchase orders,and other transaction documents.When the original purchase documents are not available or inordinate expenditures will be required to determine the cost and/or method of financing,the original cost is estimated and so noted. As new inventory items are acquired or surplus fixed assets are disposed of,the individual property records are added to or eliminated from the inventory file.Items are depreciated in the fixed asset system on a straight-line method based on the date placed into service. Intangible Assets GASB 51 defines intangible assets as lacking physical evidence,nonfinancial in nature and with an initial life extending beyond one fiscal year. Intangible assets include but are not limited to development rights, easements and computer software. The Town,does not capitalize internally generated capital assets produced by Town labor. In most cases,the Town capitalizes all other intangible assets exceeding $5,000 in value. Intangibles with indefinite useful lives are capitalized (if it exceeds-the threshold) and are not amortized. Periods of Useful Life Under GASB 34, the Town has assigned useful lives for its fixed assets as close as possible to the probable useful life. The Office of the Town Comptroller maintains a schedule indicating the current Estimated Useful Life of assets maintained in the fixed assets inventory (Appendix A). Appendix A Southold Town Board Regular Meeting September 20, 2016 page 13 Town of Southold Asset Useful Lives Table Estimated Estimated Useful Life Useful Life Class Asset Classification Examples In Years In Months 010 Land Permanent Permanent 012 Landfill Closure 30 360 014 Bridges 25 300 015 Development Rights Permanent Permanent 016 Roadways Asphalt, Asphalt Overlays 25 300 016 Roadways Oil & Stone Treatments 8 96 016 Roadways MicropwAng 5 60 017 jPaths, Tracks, Parking Lots Asphalt, Asphalt Overlays 25 300 017 Paths, Tracks, Parking Lots Oil & Stone Treatments 8 96 017 Paths, Tracks, Parking Lots Micropamng 5 60 018 Sidewalks 30 360 019 Drainage Systems 20 240 020 Portable Buildings Office Trailers, Storage Sheds 25 300 020 Buildings Structures 40 480 020 Buildings HVAC Systems 20 240 020 Buildings Roofing 20 240 020 Buildings Interior Construction 20 240 020 Buildings Electrical/Plumbing 20 240 020 Buildings Sprinkler/fire suppression system 20 240 022 Building Improvements Deck Canopy 10 120 023 Ferry terminals 30 360 024 Dock Improvements 20 240 025 Street Lights 20 240 028 IFence 10 120 030 Carpeting 10 120 022 Generators 10 120 037 Telephone Systems 10 120 037 Copier Machines 5 60 040 Computer Scanners 5 60 041 Computer Hardware Tape Drives, Misc. 5 60 042 Computer Software (AS/400) 10 120 042 Computer Software(PC) 5 60 044 Computer Hardware PC's, printers, network hardware 5 60 046 Computer Hardware Large Printers 5 60 050 Motor Vehicles 8 96 055 Trailers 8 96 060 Equipment Large Tractors, Loaders 10 120 060 Grounds Equipment Mowers, tractors, attachments 10 120 060 Equipment Machinery & Tools 10 120 060 Outdoor equipment Playgrounds, radio towers, fuel tanks, pumps 10 120 060 Kitchen Equipment Appliances 10 120 060 Custodial Equipment Vacuums, floor scrubbers 10 120 060 Furniture 10 120 060 Office Equipment Fax machines, printing equipment 10 120 060 Communication Equipment Radios, base stations 10 120 060 AN Equipment Projectors, cameras 10 120 070 Boats Hulls 10 120 070 Ferry Boats Hulls 40 480 Southold Town Board Regular Meeting September 20, 2016 page 14 ✓Vote Record-Resolution RES-2016-843 Rl Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn lames Dmizio Jr Voter ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover D ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter D ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ ❑ j ❑ RI ❑ No Action ❑ Lost 2016-844 CATEGORY. Employment-Town DEPARTMENT: Police Dept Police Department-School Crossing Guard RESOLVED that the Town Board of the Town of Southold hereby appoints Marzaret Smyth the position of a Part Time School Crossing Guard to fill in those posts due to illness or vacation effective September 21, 2016. Salary to be determined by the traffic post covered. ✓Vote Record-Resolution RES-2016-844 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 2 ❑ ❑ ❑ El Supervisor's Appt William P.Ruland Voter IZI ❑ DO ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Seconder M ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ ❑ ❑ IZI ❑ No Action ❑ Lost 2016-845 CATEGOR Y.• Employment-Town DEPARTjVIF,NT. Police Dept Police Department-School Crossing Guard Southold Town Board Regular Meeting September 20, 2016 page 15 RESOLVED that the Town Board of the Town of Southold hereby appoints Gary Haupt the position of a Part Time School Crossing Guard to fill in those posts due to illness or vacation effective September 21, 2016. Salary to be determined by the traffic post covered. ✓Vote Record-Resolution RES-2016-845 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Duuzio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter D ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Mover 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ ❑ ❑ D ❑ No Action ❑ Lost 2016-846 CATEGORY: Property Usage DEPARTMENT: Recreation Field Use—Peconic Hockey League RESOLVED that the Town Board of the Town of Southold does hereby grant permission to the Peconic Hockey League to use the hockey rink at Cochran Park for local youth to play roller hockey on Mondays & Wednesdays, September 26 - November 21 from 5:00 - 7:30 p.m. Applicant must file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as additional insured. ✓Vote Record-Resolution RES-2016-846 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn lames Dmizio Jr Mover 0 ❑ 1i ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Seconder 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ ❑ ❑ 0 ❑ No Action 0 Lost Southold Town Board Regular Meeting September 20, 2016 page 16 2016-847 CATEGORY.• Committee Resignation DEPARTMENT. Town Clerk CAC Resignation RESOLVED that the Town Board of the Town of Southold hereby accepts the resignation of Timothy Kelly from the position of member of the Conservation Advisory Council effective immediately. ✓Vote Record-Resolution RES-2016-847 ❑ Adopted 0 Adopted as Amended ❑ Defeated ❑ Tabled Yes/Aye No/Nay Abstain Absent ❑ Withdrawn James DmVo izio Jr ter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ ❑ ❑ D ❑ No Action ❑ Lost 2016-848 CATEGORY.• Equipment DEPARTMENT.- Engineering Purchase Mohawk Mobile 6 Column Lift Set &Jack Stands for Highway RESOLVED that the Town Board of the Town of Southold hereby authorizes the purchase of one (1) Mohawk Mobile 6 Column lift set (Model MP18-059) and four (4) Mohawk Heavy Duty Jack Stands (Model JS 18-4775) for the Highway Department. This equipment is available on New York State contract#PC67221 at a cost of$66,216.15, and said purchase shall be a legal charge to the Highway Facility Improvement Capital project appropriation (H.1620.2.500.100). All in accordance with the Town Attorney. ✓Vote Record-Resolution RES-2016-848 0 Adopted y ❑ Adopted as Amended Yes/Aye No/Nay Abstain Absent ❑ Defeated James DmElizio Jr Voter 0 ❑ ❑ ❑ Tabled William P Ruland Voter 0 ❑ ❑ ❑ ❑ Withdrawn Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt Robert Ghosio Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Louisa P Evans Mover 2 0 0 0 Southold Town Board Regular Meeting September 20, 2016 page 17 ❑ Rescinded Scott A Russell Voter ❑ ❑ ❑ 0 ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2016-849 CATEGORY. Employment-Town DEPARTMENT. Accounting Accept the Resignation of Tax Cashier Rosina Suglia RESOLVED that the Town Board of the Town of Southold hereby accepts the resignation of Rosina Suglia from the position of Tax Cashier in the Tax Receivers Office, effective close of business September 7, 2016. ✓Vote Record-Resolution RES-2016-849 0 Adopted ❑ Adopted as Amended ❑ Defeated _ Yes/Aye No/Nay Abstain Absent ❑ Tabled __ .___ __ ❑ Withdrawn James Dmizio Jr Voter 0 11 ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ Robert Ghosio Mover 0 ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ ❑ ❑ 0 ❑ No Action ❑ Lost 2016-850 CATEGORY.• Contracts, Lease&Agreements DEPARTMENT• Town Attorney Fishers Island Tennis Courts Lease Agreement RESOLVED that the Town Board of the Town of Southold hereby rescinds resolution 2016-830 adopted at the September 6, 2016, regular Town Board meeting in its entirety, which read as follows: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Lease Agreement between the Town of Southold and Southold Town Board Regular Meeting September 20, 2016 page 18 the Fishers Island School District in connection with maintenance of the tennis courts for a three year term at a cost of$1.00 per year, subject to the filing with the Town Clerk of a One Million Dollar Certificate of Insurance naming the Town of Southold as additional insured, and further subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2016-850 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Mover _D - 0_ - ^❑ - - O ❑ Supervisor's Appt William P Ruland Voter R1 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Seconder [a ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter E1 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ ❑ ❑ 0 ❑ No Action- ❑ Lost 2016-851 CATEGORY. Committee Resignation DEPARTMENT.- Town Clerk Transportation Commission Resignation RESOLVED that the Town Board of the Town of Southold hereby accepts the resignation of Thomas Loreto, Jr. from the Transportation Commission effective immediately. ✓Vote Record-Resolution RES-2016-851 R1 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled - ❑ Withdrawn James Dmizio Jr Voter 0 -❑-M _ -w ❑ Supervisor's Appt William P Ruland Voter 121 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosto Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder, ❑✓ ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ ❑ ❑ Q ❑ No Action ❑ Lost 2016-852 Southold Town Board Regular Meeting September 20, 2016 page 19 CATEGORY. Employment-FIFD DEPARTMENT: Accounting Appoint Part Time Deckhands RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted September 12, 2016 that appoints Timothy K. Hoch and Chase Lettrich to the position of part-time Deckhands with a starting rate of$10.99 per hour effective September 16, 2016. ✓Vote Record-Resolution RES-2016-852 Rl Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter Rl ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter Rl ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Seconder Rl ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ ❑ ❑ Rf ❑ No Action ❑ Lost 2016-853 CATEGORY. Organizational -Accounting DEPARTMENT• Accounting Depositories RESOLVED that the Town Board of the Town of Southold hereby amends resolution no. 2016 -017 to read as follows: WHEREAS, Section 64- of the Town Law requires the Town Board to designate,by resolution, banks in the State in which the Supervisor or other officers of the Town shall deposit moneys coming into their hands by virtue of their office; and WHEREAS,the Town Board may require any bank, so designated,to deposit with such Board bonds or certificates of the United States, of the State of New York or any county, town, city, village or school district of the State of New York, such security for such funds so deposited, but such bond or certificate shall be subject to the approval of the Town Board and shall be deposited in such place and held under such conditions as the Town Board may determine; now, therefore, be it RESOLVED that the following banks are designate for fiscal year X5-2016 as depositories, Southold Town Board Regular Meeting September 20, 2016 page 20 and the following securities are hereby required as collateral for such cash balances in said banks: Bridgehampton National Bank $25,000,000.00 Bridgehampton National Bank $5,000,000.00 (Tax Receiver's Account) Bank of America $5,000,000.00 Capital One Bank $25,000,000.00 Capital One Bank $25,000,000.00 (Tax Receiver's Account) Empire National Bank $25,000,000.00 First National Bank of Lonjj Island $10,000,000.00 Suffolk County National Bank $ $40,000,000.00 Suffolk County National Bank $5,000,000.00 (Tax Receiver's Account) JP Morgan Chase Bank $10,000,000.00 AND BE FURTHER RESOLVED that the Town Board hereby authorizes Supervisor Scott A. Russell to execute Collateral Agreements between the Town of Southold and the above designated banks and their Third Party Custodial Institutions, all in accordance with the approval of the Town Attorney; and be it FURTHER RESOLVED that authorization for increase and decrease of securities shall be subject to the approval of the Supervisor. ✓Vote Record-Resolution RES-2016-853 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinlzio Jr Voter _11 0 T 0 ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Mover 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P.Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ ❑ ❑ 0 ❑ No Action ❑ Lost 2016-854 CATEGORY. Employment-Town DEPARTMENT: Accounting Amend Resolution Number 2016-813 RESOLVED that the Town Board of the Town of Southold hereby amends Resolution No. Southold Town Board Regular Meeting September 20, 2016 page 21 2016-813 dated September 6, 2016 to read as follows: RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted August 29, 2016 that appoints Richard P. Waters as part time Deckhand at a rate of$10.99 per hour effective September 7, 2016 and appoints Dylan Hoyt as full time Deckhand at a rate of$14.93 per hour effective September 7, 2016. ✓Vote Record-Resolution RES-2016-854 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ TabledJames D --.•. � -- mizio Jr Mover 0 El- ❑ ❑ Withdrawn ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ r ❑ Tax Receiver's Appt Jill Doherty Seconder 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ ❑ ❑ 0 ❑ No Action ❑ Lost 2016-855 CATEGORY• Contracts,Lease&Agreements DEPARTMENT.• Fishers Island Ferry District FIFD- Gilbert Associates RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated September 12, 2016 in regard to Gilbert Associates. ✓Vote Record-Resolution RES-2016-855 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled - -- ❑ Withdrawn James Dmizio Jr Seconder 0 11 1i ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ ❑ ❑ 0 ❑ No Action 0 Lost Southold Town Board Regular Meeting September 20, 2016 page 22 2016-856 CATEGORY. Attend Seminar DEPARTMENT. Police Dept Police Department-Training Request RESOLVED that the Town Board of the Town of Southold hereby 11rants permission to Det. Sgt. John Sinning, Detective Kenneth Richert, Detective Edward Grathwohl, & Detective Steven Harned to attend a seminar on Crimes and Social Media in Hampton Bays,NY, from October 13 through October 14,2016. All expenses for registration,travel to be a legal charge to the 2016 budget A.3120.4.600.200 (Police Officer Training). ✓Vote Record-Resolution RES-2016-856 Q Adopted ❑'Adopted as Amended ❑ Defeated — Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Voter R1 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter D ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Seconder 1a ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover 19 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ ❑ ❑ 2 ❑ No Action ❑ Lost 2016-857 CATEGORY. Policies DF.PARTHE'VT: Accounting Amend and Adopt the Investment Policy RESOLVED that the Town Board of the Town Southold, in accordance with Section 39 of the General Municipal Law, hereby amends and adopts the Investment Policy for the Town of Southold dated September 20 2016. ✓Vote Record-Resolution RES-2016-857 H Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended lames Dmizio Ir Voter D ❑ ❑ ❑ ❑ Defeated William P Roland Voter ❑ ❑ ❑ ❑ Tabled Jill Doherty Voter 171 ❑ ❑ ❑ ❑ Withdrawn Robert Ghosio Mover 2 ❑ ❑ ❑ 0 Supervisor's Appt Louisa P Evans Seconder 0 ❑ 0 0 Southold Town Board_Regular Meeting September 20, 2016 page 23 ❑ Tax Receiver's Appt Scott A Russell Voter ❑ ❑ ❑ Q ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2016-858 CATEGORY. Property Usage DEPARTIVENT.• Town Clerk Amended Fireworks Display Date RESOLVED that the Town Board of the Town of Southold hereby approves the issuance of a Fireworks Permit by the Town Clerk to Peconic Landing @ Southold, for a fireworks display for AMENDED Dates of October 9. 2016 at 7:15 PM (Sunday)with a Rain Date of October 10, 2016 at 7:15 PM (Monday) due to the cancellation of previous approved dates of September 4 & 5, 2016 on account of pending inclement weather, on the Peconic Landing's property at 1500 Brecknock Road, Greenport,New York, upon the payment of a single fee of$100 and subject to the applicant's compliance with the requirements of the Town's policy regarding the issuance of fireworks permits. ✓Vote Record-Resolution RES-2016-858 Q Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn lames Dmizio Jr Mover Q Ii El ❑ Supervisor's Appt William P Ruland Voter Q ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Seconder Q ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter Q ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter Q ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ ❑ ❑ Q ❑ No Action ❑ Lost 2016-859 CATEGORY. Policies DEPARTMENT. Human Resource Center Adopt Policy for Portable Ramp Access Equip Loan Program for Seniors Southold Town Board Regular Meeting September 20, 2016 page 24 BE IT RESOLVED, that the Town Board of the Town of Southold hereby adopts the Portable Ramp Access Equipment Loan Program Policy Statement as follows: Program Statement: The Town of Southold is instituting the Portable Ramp Access Equipment Loan Program using Community Development Block Grant Funds (CDBG), to acquire and loan out portable suitcase ramps for seniors in need of improved access their,homes during periods of temporary disability. Qualifications: - Senior resident of the Town of Southold 60 years of age and older, with a demonstrated need for access to their home during periods of temporary disability. - The portable ramps are to be used by families and/or other caregivers to assist the seniors with access to their homes. The ramps are NOT intended for individual use without assistance. - The Town currently has 15 portable suitcase ramps in various sizes to accommodate access up to a 3 step entry. All ramps are labeled with an ID number for tracking purposes. - The duration of the ramp equipment loan is for a period of temporary disability not exceeding 90 days. An extension of this term is subject to review by the Town Director of Human Services and/or Senior Citizens Center Manager based on documentation of medical necessity. - The Southold Town Senior Residential Repair Program's Maintenance Mechanic will supervise and/or install all portable suitcase ramps and provide families with instruction on appropriate use. The Maintenance Mechanic will verify that ID# on ramp matches name and address on applicants file. - A contract for the loan of ramp equipment must be signed prior to the installation of the ramp. The Loan Contract covers instructions for appropriate and safe use of the ramps; issues of liability; the period of the ramp loan; installation and removal. The signed contract will be kept on file by the Senior Citizens Center Manager. ✓Vote Record-Resolution RES-2016-859 Z Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ------ -- - -- - ---- ❑ Withdrawn James Dmizio Jr Voter 177 E] ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter i Q ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 2 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder Q ❑ ❑ ❑ ❑ Supt ligwys Appt Scott A Russell Voter ❑ ❑ ❑ 0 ❑ No Action ❑ Lost 2016-860 Southold Town Board Regular Meeting September 20, 2016 page 25 CATEGORY• Contracts,Lease&Agreements DEPARTUENT: Accounting Authorize Supervisor&Deputy Supervisor to Execute Documents RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Supervisor and Deputy Supervisor to execute the documents needed to establish a banking relationship with The First National Bank of Long Island, said documents subject to review and approval by the Town Attorney. ✓Vote Record-Resolution RES-2016-860 21 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled _ _ _ _ __ ❑ Withdrawn James Dmizio Jr Voter El ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter El ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter El 11 ❑ Robert Ghosio Seconder D ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt Louisa P Evans Mover 21 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ ❑ ❑ 0 ❑ No Action ❑ Lost 2016-861 CATEGORY: Budget Modification .DEPARTMENT: Accounting Amend Capital Budget for Dispatcher Room Project Financial Impact:Amend revenue source for Dispatcher Room Project RESOLVED that the Town Board of the Town of Southold hereby amends the budget for Dispatcher Room Project Capital Project in the Capital Fund as follows: Increase revenues: H.2705.20 Gifts and Donations $340,000.00 Total $340,000.00 Decrease revenues: H.2210.35 PSAP Grant $122,289.08 H.5031.55 Transfers from Other Funds 140,000.00 H.5990.57 Appropriated Fund Balance 77,710.92 Total '$340,000.00 and be it further Southold Town Board Regular Meeting September 20, 2016 page 26 RESOLVED that the Town Board of the Town of Southold hereby amends the General Fund Whole Town budget as follows: Decrease Appropriations: A.9901.9.000.100 Transfers to Capital Fund $217,710.92 Increase Revenues: A.2210.35 PSAP Grant 122,289.08 Total $340,000.00 Increase Appropriations A.1990.4.100.200 Police Retirement Reserve $140,000.00 A.3020.2.200.700 Communications Equipment 200,000.00 Total $340,000.00 ✓Vote Record-Resolution RES-2016-861 23 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Voter El ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter Rl ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 2 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Mover 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder El ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ ❑ ❑ El ❑ No Action ❑ Lost Comment regarding resolution 861 COUNCILMAN DINIZIO: Can I comment on this resolution? The resolution that we just passed, a local gentleman gave us $340,000 to build a new room in the police station, in case you didn't understand what that said but not only that, it freed up money for us to get the hand-held radios for our police officers that whole system updated. A tremendous gift by a very generous person. I just wanted to say that, thank you. 2016-862 CA TE GOR Y. Grants DEP_ARMEATT. Justice Court Authorize Submission of a 2016 Justice Court Assistance Program (JCAP) Grant Application by the Southold Town Court Director RESOLVED that the Town Board of the Town of Southold hereby authorizes the Justice Court Director to submit an application to the Justice Court Assistance Program (JCAP) of the New York State Unified Court System, requesting a grant not to exceed $30,000.00, the maximum amount available, for the purchase of specific court related items. Southold Town Board Regular Meeting September 20, 2016 page 27 ✓Vote Record-Resolution RES-2016-862 0 Adopted ❑ Adopted as Amended ❑ Defeated - Yes/Aye NO/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ ❑ ❑ 0 ❑ No Action ❑ Lost 2016-863 CATEGORY: Employment-Town DEPARTMENT. Accounting Hire New Police Officers RESOLVED that the Town Board of the Town of Southold hereby appoints Katie Johnson, Shawn A. Williams, and Steven F. Fiener to the position of Police Officer for the Southold Town Police Department, effective September 21, 2016, at a rate of$44,926.00 per annum. ✓Vote Record-Resolution RES-2016-863 0 Adopted ❑ Adopted as Amended ❑ Defeated = ❑ Tabled Yes/Aye No/Nay Abstain Absent _ ❑ Withdrawn James Dmizio Jr Voter 11 El' ❑ ❑ Supervisor's Appt William P.Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ ❑ ❑ 0 ❑ No Action ❑ Lost 2016-864 CATEGOR):- Authorize to Bid DEPART EIVT. Town Clerk 2017 Yearly Town Bids Southold Town Board Regular Meeting September 20, 2016 page 28 RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2017: Bulk Sand for the Highway Department Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Household Hazardous Waste Removal Vehicle Scale Maintenance and Service Yellow Bags ✓Vote Record-Resolution RES-2016-864 0 Adopted ❑ Adopted as Amended ❑ Defeated - Yes/Aye No/Nay Abstain Absent ❑ Tabled _ ❑ Withdrawn James Dimzio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0' ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Seconder 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ ❑ ❑ 0 ❑ No Action ❑ Lost 2016-865 CATEGORY.• Close/Use Town Roads DEPARTMENT• Town Clerk Grant Permission to the Mattituck Presbyterian Church to Hold Its Emerging Artisan Fair Financial Impact: Total Police Department Cost for Event =$131.68 RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Mattituck Presbyterian Church to hold its Emerging Artisan Fair and to close a portion of Old Sound Avenue, on the corner of Love Lane and Route 25, Mattituck on Saturday October 8, 2016 from 8:00 AM to 3:00 PM provided they file a Certificate of Liability Insurance naming the Town of Southold as addition insured for two million dollars and comply with the conditions of the Town's Policy for Special Events. All fees with the exception of the Clean-up deposit shall be waived. ✓Vote Record-Resolution RES-2016-865 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended James Dimzio Jr Voter D ❑ ❑ ❑ ❑ Defeated William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tabled Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Wrthdra`vn Robert Ghosio Mover 0 0 0 0 Southold Town Board Regular Meeting September 20, 2016 page 29 ❑ Supervisor's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Scott A Russell Voter ❑ ❑ ❑ 0 ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2016-866 CATF,GORY• Employment-Town DEPARTMENT.- Accounting Appoint Lynn M. Nyilas PT Community Relations Specialist RESOLVED that the Town Board of the Town of Southold hereby appoints Lynn M. Nyilas to the position of Part Time Community Relations Specialist for the Supervisor's Office effective September 22, 2016 at a rate of$27.47 per hour, not to exceed 17.5 hours per week. ✓Vote Record-Resolution RES-2016-866 0 Adopted ❑ Adopted as Amended ❑ Defeated - - -- - --- Yes/Aye No/Nay Abstain Absent ❑ Tabled -__._ ❑ Withdrawn James Dmizio Jr Mover 0 ❑ _❑ El ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Seconder 0 ❑ ❑ El Robert Ghosio Voter 0 ❑ El ❑ Rescinded ❑ Town Clerk's Appt Louisa P.Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ i ❑ ❑ 0 ❑ No Action ❑ Lost 2016-867 CATEGORY.- Employment-Town DEPARTUENT. Accounting Create and Set Salary Scale for Part-Time Environmental Analyst RESOLVED that the Town Board of the Town of Southold hereby creates the position and establishes the hourly rate of pay for part-time Environmental Analyst as follows: Effective Date Rate Southold Town Board Regular Meeting September 20, 2016 page 30 January 1, 2016 $27.47 ✓Vote Record-Resolution RES-2016-867 0 Adopted ❑ Adopted as Amended ❑ Defeated -- Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn lames Dmizio Jr Voter 0 ❑ ❑ El ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ El Tax Receiver's Appt Jill Doherty Mover 0 11 ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ ❑ ❑ 0 ❑ No Action ❑ Lost 2016-868 CATEGORY. Advertise DEPARTMENT. Justice Court Advertise for Court Officers RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk's office to advertise for Court Officers. ✓Vote Record-Resolution RES-2016-868 0 Adopted ❑ Adopted as Amended ❑ Defeated - - - El Tabled Yes/Aye No/Nay Abstain Absent ❑ Withdrawn James Dimzio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 21 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Seconder 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ ❑ ❑ 0 ❑ No Action ❑ Lost 2016-869 CATEGOR Y:• Advertise DEPART/11F.NT: Town Clerk Advertise for Transportation Commission Southold Town Board Regular Meeting September 20, 2016 page 31 RESOLVED the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk's office to advertise for resumes for the Southold Town Transportation Commission. ✓Vote Record-Resolution RES-2016-869 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Voter [Z ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter Rl ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ 11 Robert Ghosio Mover D ❑ ❑ El❑ Rescinded ❑ Town Clerk's Appt Louisa P Evans Seconder RI ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ ❑ ❑ 0 ❑ No Action ❑ Lost 2016-870 CATEGORY.- Advertise DEPARTMENT: Town Clerk Advertise for Conservation Advisory Members RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk's office to advertise for Conservation Advisory Council members. ✓Vote Record-Resolution RES-2016-870 IZ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled - - - - - -- - ------ - - - ------ ❑ Withdrawn James Dimzio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 2 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter CEJ ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder 2 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ ❑ ❑ 17 ❑ No Action ❑ Lost 2016-871 CATEGORY: Advertise DEPA RTME,IN'T. Town Clerk Southold Town Board Regular Meeting September 20, 2016 page 32 Advertise for Wildlife Manager RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk's office to advertise for a Wildlife Manager/Environmental Analyst ✓Vote Record-Resolution RES-2016-871 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P.Ruland Voter ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Seconder 0 El ❑ ❑ Town Clerk's Appt Louisa P Evans Voter lZ El ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter ❑ ❑ ❑ 0 ❑ No Action ❑ Lost Comments regarding resolution 871 COUNCILWOMAN DOHERTY: Should we add Environmental Analyst to this description, as that's what Civil Service is calling that title? COUNCILMAN RULAND: It won't hurt. TOWN CLERK NEVILLE: Will do. JUSTICE EVANS: For a Wildlife Manager/Environmental Analyst. COUNCILMAN GHOSIO: It should be noted that this was something that we had brought up about a year ago, so this is funded. We put it in our budget for this year, although it took almost a year for this to get established, we are really looking forward to having somebody come on board to help us with some of the issues we have, particularly with the deer. So I look forward to the interviews and seeing who it is we can get to fill this position. 2016-872 CATEGORY: Local Law Public Hearing DEPART1iIENT. Town Attorney 10118116 7:31 Pm PHLL Override Tax Levy WHEREAS, on June 24, 2011, the New York State Legislature enacted Chapter 97 of the New York State Laws of 2011, hereinafter referred to as "General Municipal Law§3-c" ; and Southold Town Board Regular Meeting September 20, 2016 page 33 WHEREAS, General Municipal Law §3-c expressly authorizes local governments, such as the Town of Southold, to override the tax levy limit by the adoption of a local law approved by a vote of at least sixty percent (60%) of the total voting power of the Town Board for the Town of Southold; WHEREAS,the New York State Comptroller has determined that pursuant to General Municipal Law § 3-c the tax levy cap for the fiscal year 2017 will be .68%, and; WHEREAS, the Town Board has determined that to maintain the Town's high bond rating healthy fund balance reserves may require a real property tax cap levy in excess of the limit established by General Municipal Law § 3-c; now therefor be it RESOLVED the Town Clerk be and is hereby authorized to publish the attached public notice to consider adopting a Local Law to Override the Tax Levy Limit established in General Municipal Law § 3-c once in the September, 29 2016 issue of the newspaper designated as the official newspaper for this purpose, and post same on the sign board at Town Hall; and be it further RESOLVED, that all Town Hall Departments may review and obtain a copy of this resolution from the electronic storage device and, if needed, a certified copy of same may be obtained from the Office of the Town Clerk. PLEASE TAKE NOTICE that a public hearing will be held before the Town Board of the Town of Southold, at Southold Town Hall Meeting Room, 53095 Main Road, Southold,New York, on the 18th day of October, 2016 at 7:31 o'clock p.m. to consider a"Local Law to Override the Tax Levy Limit established by and set forth in General Municipal Law §3-c as follows: A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED BY AND SET FORTH IN GENERAL MUNICIPAL LAW § 3-C Section 1. Purpose The purpose of this Local Law is to allow the Town of Southold to override the limit on the amount of real property taxes that may be levied by the Town of Southold, Suffolk County,New York pursuant to General Municipal Law 3-c and to allow the Town of Southold to adopt a town budget for town purposes and any other special or improvement districts governed by the town board for the fiscal year 2017 that requires a real property tax levy in excess of the "tax levy limit" as defined by General Municipal Law § 3-c. The Town of Southold has made significant efforts to reduce spending in an effort to avoid piercing the tax levy limit, however, in order to account for the increase in costs to provide town services and fund town operations for 2017, while at the same time maintaining the Town's high credit rating and general fund reserves, will likely require adoption of a budget in excess of the tax levy limit. Section 2. Authority This local law adopted pursuant General Municipal Law § 3-c (5) which expressly authorizes a local government's governing body to override the tax levy limit by the adoption of a local law approved by a vote of sixty percent (60%) of the Town Board. Southold Town Board Regular Meeting September 20, 2016 page 34 Section 3. Tax Levy Limit Override The Town Board of the Town of Southold, County of Suffolk, is hereby authorized to adopt a budget for the fiscal year 2017 that requires a real property tax levy in excess of the limit established by and set forth in General Municipal Law § 3-c. Section 4. Severability If a court determines that any clause, sentence, paragraph, subdivision, or part of this local law or the application thereof to any person, firm or corporation, or circumstance is invalid or unconstitutional, the court's order or judgment shall not affect, impair, or invalidate the remainder of this local law, but shall be confined in its operation to the clause, sentence, paragraph, subdivision, or part of this local law or in its application to the person, individual, form or corporation or circumstance, directly involved in the controversy in which such judgment or order shall be rendered. Section 5. Effective date This local law shall take effect immediately upon filing with the Secretary of State ✓Vote Record-Resolution RES-2016-872 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Seconder 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ ❑ ❑ 0 ❑ No Action ❑ Lost Comments regarding resolution 872 COUNCILMAN RULAND: Just one discussion item, that hearing will be on October 18th at 7:31 PM right here in the Town Hall Meeting Room. 2016-873 CATEGORY. Misc. Public Hearing DEPART'i-7ENT. Town Clerk Public Hearing to Hear Citizens Views on Local Housing and Community Development Needs RESOLVED that the Town Board of the Town of Southold hereby sets 7:32 PM, Tuesday, October 18, 2016, Southold Town Hall, 53095 Main Road, Southold,New York 11971, as the time and place for a Public Hearing to hear citizens views on local housing and community development needs to be met with approximately $30,000.00 in Community Development Block Southold Town Board Regular Meeting September 20, 2016 page 35 Grant funds the Town of Southold expects to receive in April 2017 and authorizes the Town Clerk to publish an "Announcement of Public Hearing Notice". ✓Vote Record-Resolution RES-2016-873 M Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled _ ❑ Withdrawn lames Dmizio Jr Voter M El ❑ ❑ Supervisor's Appt William P Ruland Voter M i ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter M ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Mover M ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder M ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter ❑ ❑ ❑ M ❑ No Action ❑ Lost VI. Public Hearings None Closing Comments Deputy Supervisor William P. Ruland COUNCILMAN RULAND: That concludes the business of the agenda. Is there someone in the audience that wishes to address the Town Board on any issue? Benja Schwartz, Cutchogue BENJA SCHWARTZ: What do you want to talk about? Good evening, Benja Schwartz, Cutchogue. COUNCILMAN RULAND: Good evening. MR. SCHWARTZ: Preliminary question going back to the call to order, I notice Supervisor Russell is not here this evening. COUNCILMAN RULAND: That is correct. MR. SCHWARTZ: You noticed, too. I guess we are not going to get an explanation. COUNCILMAN RULAND: The Supervisor is unable to be with us this evening. MR. SCHWARTZ: Okay. I hope he is well. The resolution 866 about the Community Relations Specialist? Southold Town Board Regular Meeting September 20, 2016 page 36 COUNCILMAN RULAND: Yes. MR. SCHWARTZ: Is there a job description posted of the position that you hired, somebody for? COUNCILMAN RULAND: I believe so. The position is actually for the youth director, the part time youth director but civil service wouldn't let us call it that. Alas, that's the name civil service made us use. The primary function is all the youth activities and the Youth Board. MR. SCHWARTZ: Hmm, you never would have guessed. COUNCILMAN RULAND: No, we wouldn't have. MR. SCHWARTZ: Community Relations Specialist. COUNCILMAN RULAND: You sense Councilman Ghosio's frustration with the time it took to get the same thing about a wildlife manager, which is called something else. MR. SCHWARTZ: That's a whole other night. Don't get me started. COUNCILMAN RULAND: We'll save the date. MR. SCHWARTZ: On the same, sort of similar as the Community Relations Specialist, the facebook page, I keep hearing it's going to be posted soon, soon, soon, soon. Soon is getting into years. I have projects like that but nobody has any, is the town still planning on going on facebook? COUNCILMAN RULAND: It was my understanding that was the case but I don't have a further update for you. COUNCILMAN DINIZIO: That was Philip Beltz' project. MR. SCHWARTZ: He's in Boston. COUNCILMAN DINIZIO: He ran into some problems with how to make it public, it was going to be mostly for youths and communicating with them. He ran into some problems which are unknown to me but he ran into some problems but I know that there were some problems. MR. SCHWARTZ: If you need help, you know who to call. Ghostbusters. Speaking of facebook, the website, I recall also a promise that that would be revised this year. COUNCILMAN DINIZIO: We are currently in the process, meeting every other week with the company that's upgrading.... MR. SCHWARTZ: Doing some work on it? Southold Town Board Regular Meeting September 20, 2016 page 37 COUNCILMAN DINIZIO: Just really a freshening up kind of thing, Benja and as you know, that most of the content on the site needs to be reviewed to make it clearer for people to get in. That, as you know, is an ongoing thing with us. MR. SCHWARTZ: As you know, there is some underlying issues about the organization, the information architecture. COUNCILMAN DINIZIO: Inaudible. MR. SCHWARTZ: How the site is put together. COUNCILMAN DINIZIO: I could not agree with you more. MR. SCHWARTZ: And how it is maintained without anybody, any responsible party, identifiable responsible party etc. I don't understand how it works as well as it does, it doesn't work very well. But then again, you are not alone, how did you like the other day when we had the hurricane warning and they told us to evacuate Long Island? Or just a few days ago, when we had that rain that came down like cats and dogs or buckets. COUNCILMAN GHOSIO: That was yesterday. MR. SCHWARTZ: Was that yesterday? No? And my wife left for work around 8:00 in the morning or so and I almost told her not to go because it was raining so hard. But instead I went on line and I couldn't find anything about it. That evening, I saw there was an alert by the National Weather Service that was issued at 1:00, it was supposed to be an alert until 2:00 but the rain was between 8:00 and 9:00 in the morning. And I just got another alert today that supposedly was issued at 11:00 AM but didn't come through until today. anyway, we have a system in the town for notifications of things, conditions like that, how are the roads going, I am sure that somebody in town, police or highway, knows more than we do in our house in Cutchogue and maybe if we knew how bad it was, we would not have driven to Orient that morning. I know there's one accident, thankfully we missed that on the way. I don't know, Councilman Ruland, maybe you can answer the question. If you have fallow farmland, farmland which is not in use but its farmland, it's just not actively being used. How much does that cost the town? To maintain, to keep that up? How many, how much in town services does it cost to provide what's needed for that property. COUNCILMAN RULAND: The town doesn't own any fallow farmland. MR. SCHWARTZ: No, I am not saying the town owns the land but if the land is there, does the town have to provide school for the weeds that are growing in the field? No. The town, the taxpayers, do they have to provide policing for those weeds? No, right? so what would be the cost to the town to support property that is not owned by the town, it's private property but it's fallow farmland? COUNCILMAN RULAND: Well, the answer generally would be minimal. Southold Town Board Regular Meeting September 20, 2016 page 38 MR. SCHWARTZ: Close to zero. COUNCILMAN RULAND: Police and fire services, could be. Could be needed, depending on what transpired on that. MR. SCHWARTZ: Well, could we compare that to a housing development, say? COUNCILMAN RULAND: No. You can compare it but they are not the same. MR. SCHWARTZ: And what would be the cost of the housing development? COUNCILMAN RULAND: Police, fire, schools. Any municipal service that's available. Highway. MR. SCHWARTZ: But the housing development would pay more in taxes? COUNCILMAN RULAND: Yes, they would. MR. SCHWARTZ: Would that make up for the difference? COUNCILMAN RULAND: Oh, definitely. Well, I am not sure that it would cover the cost but it certainly would make up for a lot of the difference. MR. SCHWARTZ: Well, it might help. COUNCILMAN RULAND: Certainly it will help. MR. SCHWARTZ: But the accepted wisdom is that it would not cover the cost. COUNCILMAN RULAND: The total cost? MR. SCHWARTZ: No. so the more we develop, the more taxes will be levied and not only on the people in the developments but the people in the rest of the town. COUNCILMAN RULAND: That would be a correct statement. MR. SCHWARTZ: I was hoping Scott Russell would be here because I have a question that's really kind of about property assessments. Does anyone here know how condominiums are assessed? COUNCILMAN RULAND: Well, certainly he could answer that, it has been the subject of discussion very recently because the town is involved in certiorari proceedings. MR. SCHWARTZ: On.... Southold Town Board Regular Meeting September 20, 2016 page 39 COUNCILMAN RULAND: On just such a thing... MR. SCHWARTZ: Condominium properties? We are also involved in a permit approval process to build 124 condominiums in Cutchogue. Correct me if I am wrong, the first condominiums in the hamlet of Cutchogue. COUNCILMAN RULAND: It could well be. MR. SCHWARTZ: And the answer is, there is a provision of state tax law that says that instead of assessing these houses because they are houses, like regular houses because they are owned by the people that live in them because these houses are owned by the condominium association,the inside of the houses are owned by the people who live in them, but the outside, it's very complicated but the bottom line is, the law says forget about how much the house cost, we are not going to go by that, we are going to assess the house based on the potential for rental value. Which opens a whole other can of worms if you think that the condominiums at the Heritage at Cutchogue are all going to be rented out but I don't know, I know we are trying to put some limitations on the age of the people that can live there, I don't think we have anything controlling the ability to use as rentals but when you consider the potential rental value instead of what a house is worth, it ends up I believe with 1/3 of the tax levy. So the other 2/3 of the tax levy, that those 124 houses in Cutchogue should be paying, are going to be spread out among everybody else in Southold Town. It's going to be our taxes going up, a lot faster than they are this year. Jim, what are you doing these days? Are you planning for the future of Southold Town? COUNCILMAN DINIZIO: I live day to day. MR. SCHWARTZ: Day to day. Because you told me the other day you are not a planner. COUNCILMAN DINIZIO: No, I am not a planner. MR. SCHWARTZ: But you are on the Town Board. COUNCILMAN DINIZIO: Yes, I am. MR. SCHWARTZ: Isn't that the job of the Town Board, to plan? COUNCILMAN DINIZIO: We have planners. MR. SCHWARTZ: Well, with all due respect, you don't have planners that adopt, that accept the plans, you direct the Planning Department and should be working with the Planning Board, not directing the Planning Board. COUNCILMAN DINIZIO: I don't think I should ever speak to the Planning Board quite honestly, the Planning Board is autonomous, they make their own decisions based on their facts that they are presented. I should not have any influence at all, other than to appoint them, one for every year, okay, five years in a row. That's all I need to do.. Southold Town Board Regular Meeting September 20, 2016 page 40 MR. SCHWARTZ: I am sorry you feel that way. COUNCILMAN DINIZIO: Honestly, I think the law tells me that. MR. SCHWARTZ: I think that the law tells you that your role as a planner for the town... COUNCILMAN DINIZIO: I am not a planner. MR. SCHWARTZ: You are entitled, in fact, expected, to consult the Planning Board. And there are formal ways of doing that but there are also informal,proper ways. COUNCILMAN DINIZIO: Well, Benja, if you are asking me to influence the Board because you want to have a certain project go your way, I will not do that. I promise you that. MR. SCHWARTZ: No, I am not suggesting you get involved.... COUNCILMAN DINIZIO: I am getting the opinion from you that that is what you want. MR. SCHWARTZ: Well, I would just call your attention to the fact that the Town Board is very involved in the application for the condominium, high density, luxury housing in Cutchogue. Extremely involved. In fact, it was the Town Board's idea 35 years ago, 36, in 1983, the Town Board passed a rezoning. That rezoning was questioned should we say? Well, it was based on a statement that it would only affect 10 acres of land and it was 50 acres that was rezoned. So how the Town Board could accept the statement that it was only going to affect 10 acres when they were rezoning 50 is just the tip of the iceberg. But the rest of... COUNCILMAN DINIZIO: I fail to see where I come on that list. MR. SCHWARTZ: Well, because you are sitting in the seat now, you are a member of the current Town Board and this rezoning that happened in 1983 to high density residential has never been reviewed. In fact, in the years since then, there has been a lot of dancing around that property. The watershed protection zone covers almost the entire hamlet center of Cutchogue except for there's a big whole where the Heritage at Cutchogue is. The watershed protection couldn't touch that. The hamlet studies groups, what were they called? The stakeholders. The hamlet stakeholders for Cutchogue were told, don't even think about it. Leave that alone. It is outside of the hamlet. This is what they told me. COUNCILMAN DINIZIO: Can I answer your question? MR. SCHWARTZ: Yes. COUNCILMAN DINIZIO: It was the subject of a lawsuit. MR. SCHWARTZ: And the settlement involved the Town Board as well as the Planning Board... Southold Town Board Regular Meeting September 20, 2016 page 41 COUNCILMAN DINIZIO: Inaudible. MR. SCHWARTZ: Well, there was a stipulation of so-called settlement which is partially controlling the current process. I am very unhappy with. COUNCILMAN DINIZIO: I get that. MR. SCHWARTZ: Can I explain to you? First of all, you say you are not a planner, but I would just like to very briefly review for you because apparently, Ms. Evans, are you listening? JUSTICE EVANS: Yes, I am. MR. SCHWARTZ: Oh, because you were talking at the same time. So if you want to have a private conversation, let me know and I will wait until you are finished. COUNCILMAN RULAND: Will you please get to the point, sir? MR. SCHWARTZ: Right now I am preparing to talk about planning. Do you consider yourself a planner? COUNCILMAN RULAND: Not by vocation but as a member of the Town Board, I have to be willing to look at everything. MR. SCHWARTZ: Okay, thank you. So planning is essentially a two part process. This is my philosophy of planning but I hope it will be useful to you. it's the same for meditation, one, you can meditate on what is, here and now and the other you can meditate on everything that always was and always will be everywhere and the same with planning but you have to start at looking at what you have and then you think about how you got that and where it's going. I'm extremely concerned with what's going to happen in very short term in connection with the Heritage at Cutchogue. The Planning Board has accepted a final environmental impact statement at which major changes were made to the proposed development and yet none of those changes were reviewed by an environmental analysis. The promise in the so-called stipulation of settlement was that we would do an environmental analysis. We haven't done that. The changes include a promise to employ a technology for sewage treatment. The technology is not even identified. There's no study on that. The changes which were well-intentioned to mitigate the adverse, the harmful environmental impacts, including on the cultural and human aspects not just the natural environment, right now we are talking about the natural environment. Councilman Ghosio, you're aware that they have now decided instead of, I mean, there's been a lot of talk recently, you had a meeting on water use to try to reduce the use of water in Southold Town and yet we are talking about hooking up another use that is going to use tens of thousands of gallons a day. Well, they realized in the draft environmental impact statement there was way too much water, so they've decided to mitigate that by digging a well. But there's been no study of what the impact of that high yield well, which is proposing to, I think they are talking about pumping 25,000 gallons of water a day from one well, I mean, maybe they should think about putting in three or four wells, or don't you agree that that needs to be considered before it's just pushed Southold Town Board Regular Meeting September 20, 2016 page 42 through without any environmental analysis? I mean, maybe you know something about this, Councilman Ruland, as a farmer, do you have wells that pump 25,000 gallons of water a day? Seems like a lot of water to me. COUNCILMAN RULAND: Certainly. Certainly. MR. SCHWARTZ: And what impact will that have on the nearby houses that are using wells? COUNCILMAN RULAND: At this point, I am not aware that it's had any. MR. SCHWARTZ: Well, I am saying that if they dig a well at the Heritage next to the residential development next door, will that impact the wells of those people? If they start using a high impact well there. I would think it may be. COUNCILMAN RULAND: I would be highly surprised that the health department would even consider allowing them to use well water because the water company has a water main right there. MR. SCHWARTZ: No, they are planning to use well water for some or all of their irrigation needs. COUNCILMAN RULAND: Which they are allowed to do. MR. SCHWARTZ: Of course they are allowed but they should be, if it's part of the development that's required to go through an environmental impact analysis, then that should be part of the analysis, it shouldn't just be something thrown in at the last minute. That doesn't get studied. And part of the reason it doesn't get studied is because the whole process has been put on a fast track and that is the decision of the town board as well as the planning board, so don't tell me you are not involved. COUNCILMAN DINIZIO: Inaudible. MR. SCHWARTZ: Please. COUNCILMAN DINIZIO: I never put it on a fast track. MR. SCHWARTZ: Well, you agreed to the stipulation of settlement. That imposes... COUNCILMAN DINIZIO: I agreed that it should move on, of course. MR. SCHWARTZ: Well, that imposes specific time frames where time is of the essence on the town, on the other hand, it says that the developer has to meet the time frames.... COUNCILMAN DINIZIO: Inaudible. Southold Town Board Regular Meeting September 20, 2016 page 43 MR. SCHWARTZ: But if the developer misses the deadline, we will make allowances for it. that is what is in the agreement that was signed by the ..... COUNCILMAN DINIZIO: Inaudible. MR. SCHWARTZ: When you accelerate the deadlines, the time frames that are in the state environmental quality review act, I call that a fast track, speeds up the process. COUNCILMAN DINIZIO: The process has been for 35 years, Benja. MR. SCHWARTZ: You want to go back to 35 years? Because I was there and I can tell you what happened 35 years ago. COUNCILMAN DINIZIO: I know you were there because I was there myself. MR. SCHWARTZ: Yeah. But that's not the environmental impact statement. The environmental impact statement process in this case started in 2015 and then there was a final impact statement that came out and the public was invited to comment on it before the public was allowed to see it. COUNCILMAN DINIZIO: I think you have me at a disadvantage because we have, the whole board I think you have at a disadvantage, because we are in the process of a settlement and I don't want to discuss the specifics, have a discussion with you back and forth about the specifics of that. MR. SCHWARTZ: Alright. COUNCILMAN RULAND: Sir, you have made your point.... MR. SCHWARTZ: I will try to be brief and conclude my statements. One of the other major changes in the proposed development was that now it is scheduled to occur in four phases instead of all at once. At least the prior plan and the draft environmental impact statement was to remove every square inch of topsoil on the property to begin with and move it all around and then start from there and go forward, now they are talking about having four construction phases but you know, there could be other alternatives maybe some of the things in the second phase could be moved to the first or the first could be moved to the second or you could add a few phases, a lot of different ways to cut the cake but we are getting no opportunity to weigh in or comment on that and I believe that is unfair and invalid process which we are entitled to under the state environmental law. So I am very unhappy, I am waiting for a decision that I don't think I am going to like. We are going to, any minute the Town Planning Board to come out and give a site plan to approve 124 McMansions, we are talking about high density, luxury housing. Now you know, I can be a little argumentative. I will tell you a quick story, when I was in high school in Spanish class the Spanish teacher was teaching us about the necessities of life. One of the necessities was TV. I didn't go along with that, I think we can live without TV. I think we can live without high density luxury condominiums. I don't feel that we need that kind of housing in Southold Town Board Regular Meeting September 20, 2016 page 44 Southold Town. I know there are people that want to buy them and you know what? Let then buy them because there are plenty other places they can go where they can find them but there is nothing in the law that says we have to have them in the Town of Southold. We don't have to have big, this town is not the right place for this kind of development. Forget about it. Besides for that, this town is the right place for so many other things that could be happening. The other day on facebook a friend of mine posted he is going to be running in a charity marathon and I am proud to be sponsoring him. Supporting the Gould farm, unlike in Cutchogue where we have the gold diggers farm. That's what they called it right there on Depot Lane. It was something like that, do you remember the title they gave it? Gold something or other. All about the money. Gould farm was founded in 1913, it's the first place in the nation where they help adults who have mental problems, mental illnesses, depression, bipolar disorder etc., through giving them an opportunity to live in a community where they can engage in meaningful work and also receive some clinical care. Their motto is harvesting hope, promoting recovery. On the other hand, the mitigation measure that are being proposed for the Heritage at Cutchogue not only won't solve the problems, they may cause more problems. And I promise I'll be over, one last point, I know that people are listening but they don't seem to be understanding. I spoke about how the hamlet of Cutchogue is known as the sunniest town in New York State and there is nothing solar about the proposed plan, so in the final environmental impact statement, they've agreed to put some solar panels on top of the so-called community center which the community is not going to be allowed to use but they are going to, they are proposing that they might, I will believe it when I see it, put some solar panels on top of the building. That's not the way it's done. I have been in the business for over 30 years. Solar business. And if you have an existing facility, then you need to retrofit it. but if you don't have a facility, you want to design it, before you build it you want to design it so that it takes advantage of the passive solar, the solar thermal, the, which is much more efficient than the solar electric and the solar electric. This is not that. what's happening here and this is the way the Planning Board works every time, but I can't come up here and talk to you every time because we are talking about one house or two or you know, my neighbors, we are talking about 125 houses plus a community, a private community facility. You know, I would love to see a community like the Gould farm come in there and offer something that would be of value, not just to the people who would be living there but also to the people in our town but this will be a detriment to our town if it is approved and I am not asking you to get involved in that any more than you are, your duty, which is to keep abreast of what is happening and the Town Board already stepped in and rezoned that property, I think it was 1995 but then they reversed that rezoning and said no, we will go back to the old law until you get your building done. So you know, it's not that you don't have authority or it's the wrong thing to do, it's just that this Town Board is agreeing to allow this huge change to occur that puts us backwards and will destroy our future. It's never, we are not going to have, there will be a lot of changes and I am not against changes, I would like to see some appropriate development in the hamlet of Cutchogue but the other proposal which is also pending which was not taken into consideration in relationship, although the application was filed before the final environmental impact statement was accepted, the proposal by Terp to add more buildings right up on the Main Road was something that they used to do when there was horses and buggies going there but we have automobiles now and we know that they, that those stores would do better if they would move them back off the Main Road, so please think about it and if you have any questions or Southold Town Board Regular Meeting September 20, 2016 page 45 would like to discuss anything with me, you all know how to contact me. Okay? Any questions now? COUNCILMAN RULAND: No. MR. SCHWARTZ: Okay. I hope Scott is okay. Deputy Supervisor Ruland COUNCILMAN RULAND: Thank you, sir. Is there someone else who would like to address the Town Board on any issue? (No response) Motion To: Adjourn Town Board Meeting RESOLVED that this meeting of the Southold Town Board be and hereby is declared adjourned at 8:28 P.M. Eli beth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Jill Doherty, Councilwoman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans ABSENT: Scott A. Russell