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HomeMy WebLinkAboutAG-10/04/2016 ELIZABETH A. NEVILLE Town Hall, 53095 Main Road TOWN CLERK PO Box 1179 Southold, NY 11971 REGISTRAR OF VITAL STATISTICS Fax (631) 765-6145 MARRIAGE OFFICER Telephone: (631) 765 - 1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER AGENDA SOUTHOLD TOWN BOARD October 4, 2016 4:30 PM POLICY: At scheduled Town Board meetings, the attending public is encouraged to briefly address the Town Board relating to agenda resolutions prior to their enactment; the public will also be given time at the conclusion of the regularly scheduled business agenda to address the Board on any given topic. ONLINE ACCESS: The Agenda is generally available the Friday before the meeting. The video of the meeting is usually available 1-2 hours after the meeting. Minutes with adopted resolutions are available 1-2 days after the meeting. A full copy of the minutes, agenda and meeting video can be viewed in one of two ways: (1) The town of Southold website: www.southoldtownny.gov Click on “Town Board On- Line”; Click Box “Yes” to be redirected to IQM2 and you will then be redirected to the Town Clerk online site. (2) www.townclerk.com Enter zip code 11971 in box on lower right hand side and “enter”. On the left hand side of screen a dark blue box will pop up, you will see "Town of Southold, Long Island, NY", click on this and another box will pop up that will tell you that you are being directed to another site click on “Yes” to go into the Town Clerk site. Go to the date of the meeting and click on "Minutes Packet" this is the full copy of the resolutions. (Scroll to bottom of page for KEY to symbols). You can view the live video of the meeting by clicking on the camera symbol. All of this information is available 24/7. If you would like help navigating the site, please feel free to call my office 631-765-1800. CALL TO ORDER 4:30 PM Meeting called to order on October 4, 2016 at Meeting Hall, 53095 Route 25, Southold, NY. Attendee NamePresentAbsentLateArrived Councilman James Dinizio Jr  Councilman William P. Ruland  Councilwoman Jill Doherty  Councilman Robert Ghosio  Justice Louisa P. Evans  Supervisor Scott A. Russell  Southold Town Meeting Agenda - October 4, 2016 Page 2 I. REPORTS 1. Building Department Monthly Report August 2016 2. Monthly Report - Zoning Board of Appeals September 2016 II. PUBLIC NOTICES III. COMMUNICATIONS IV. DISCUSSION 1. 9:00 AM John Bredemeyer, Michael Domino Southold Trustees re: Chapter 275 Wetland Code Revision 2. Town Budget Presentation to Town Board 3. Changes to the Fishers Island Enabling Act 4. Town Attorney Update on Southold Transportation Commission Request for No Parking Sign on the corner of Sunset Lane and Sound Avenue, Greenport 5. Authorize Town Clerk to Advertise for Ethics Board 6. Authorize Town Clerk to Advertise for Tax Cashier (Part-Time/Seasonal) 7. Subdivision Application to Formalize Property Condemned by the Town 8. Special Event Road Closure &Fee Waiver Request - Healing Heart 5 K 9. Code Governing Demolition of Structures Set Code Committee 10. EXECUTIVE SESSION - LABOR - Matters Involving Employment of Particular Person(S) 10:30 AM Heather Lanza, Planning 10:45 AM Leanne Reilly, Justice Court 11. ABTF to Honor Merle Levine with Helen Wright Prince Award October 6, 7:30 pm - Peconic Recreation Center 12. Presentation: Plants and Animals of Plum Island October 20, 7:30 pm - Peconic Lane Community Center Auditorium Southold Town Meeting Agenda - October 4, 2016 Page 3 13. 9:15 Am - Denis Noncarrow and Jeff Standish Update on CDBG Redistribution of Funds 14. 9:30 Am - Mark Terry and Aly Sabatino Open Space Conservation Easement for James Creek Landing 15. PSEG Staging Area Request - Tasker Park V. RESOLUTIONS 2016-874 CATEGORY: Audit DEPARTMENT: Town Clerk Approve Audit RESOLVED approves the audit dated that the Town Board of the Town of Southold hereby October 4, 2016. Vote Record - Resolution RES-2016-874  Adopted Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-875 CATEGORY: Set Meeting DEPARTMENT: Town Clerk Next Town Board Meeting RESOLVED held, that the next Regular Town Board Meeting of the Southold Town Board be Tuesday, October 18, 2016 at the Southold Town Hall, Southold, New York at 7:30 P.M. Vote Record - Resolution RES-2016-875  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended James Dinizio Jr  Defeated Southold Town Meeting Agenda - October 4, 2016 Page 4 Tabled  William P. Ruland  Withdrawn  Jill Doherty Supervisor's Appt Robert Ghosio  Tax Receiver's Appt Rescinded Louisa P. Evans  Town Clerk's Appt  Scott A. Russell Supt Hgwys Appt  No Action  Lost  2016-876 CATEGORY: Organizational DEPARTMENT: Town Clerk Board of Ethics Secretary RESOLVEDappoints Mary Silleck as that the Town Board of the Town of Southold hereby Secretary of the Board of Ethics, effective immediately through December 31, 2016 not to exceed five (5) hours per week in addition to her regular 35 hour work week, regardless of the number of committees she serves. Vote Record - Resolution RES-2016-876  Adopted Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded  Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action  Lost  2016-877 CATEGORY: Budget Modification DEPARTMENT: Police Dept Police Department-Budget Modification Financial Impact: Reallocation of funds to purchase the 6th year maintenance agreement on hardware/software for in car video system Southold Town Meeting Agenda - October 4, 2016 Page 5 RESOLVED modifies the 2016 General that the Town Board of the Town of Southold hereby Whole Town Fund budget as follows: From: A.3120.2.500.575 Police/Equip/Other Equip/Noise Meters $2,500 Total $2,500 To: A.3120.2.500.775 Police/Equip/Other Equip/In Car Video $2,500 Total $2,500 Vote Record - Resolution RES-2016-877  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-878 CATEGORY: Close/Use Town Roads DEPARTMENT: Town Clerk Pack 39 - Cubmobile Race RESOLVED that the Town Board of the Town of Southold hereby grants permission to Pack 39 Cub Scouts to hold its annual Cubmobile Soapbox Derby Race on October 22, 2016 from 8:00AM to 12:00 PM, provided they adhere to the Town of Southold Policy for Special Events on Town Properties and Roads. All Town fees for this event, with the exception of the Clean-up Deposit, are waived. Vote Record - Resolution RES-2016-878  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended  James Dinizio Jr Defeated  TabledWilliam P. Ruland  Withdrawn Jill Doherty  Supervisor's Appt Robert Ghosio Tax Receiver's Appt  Southold Town Meeting Agenda - October 4, 2016 Page 6 Rescinded  Louisa P. Evans  Town Clerk's Appt  Scott A. Russell Supt Hgwys Appt No Action Lost 2016-879 CATEGORY: Budget Modification DEPARTMENT: Accounting Close the State Street, Orient Bulkhead Capital Project Financial Impact: Close the State Street, Orient Bulkhead Extension project in the Capital Fund and return funding to the Highway Fund WHEREAS on December 17, 2013, the Town Board created a $30,000 Capital Project in the Capital Fund for the State Street, Orient Bulkhead Extension, and WHEREAS the Town Board has determined that the NYS DEC is not willing to provide a permit to extend the bulkhead at State Street, Orient, and WHEREAS the short terminus of road at the end of State Street, Orient, known as Harbor River Road, has been permitted by the NYS DEC and approved by FEMA for reconstruction by removing and replacing the concrete rip-rap with natural stone materials, now therefore be it RESOLVED closes the State Street, that the Town Board of the Town of Southold hereby Orient Bulkhead Extension project in the Capital Fund and directs the Town Comptroller to transfer the funding back to the Highway Fund from the Capital Fund. Vote Record - Resolution RES-2016-879  Adopted  Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded  Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action Lost  Southold Town Meeting Agenda - October 4, 2016 Page 7 2016-880 CATEGORY: Budget Modification DEPARTMENT: Town Attorney 2016 Budget Modification - Attorney Financial Impact: to cover over expended line RESOLVED that the Town Board of the Town of Southold hereby modifies the 2016 General Fund Whole-Town budget as follows: TO: A.1420.1.100.200 Town Attorney, Full-Time Employees $135.00 Overtime Earnings FROM: A.1420.1.100.100 Town Attorney, Full-Time Employees $135.00 Regular Earnings Vote Record - Resolution RES-2016-880  Adopted  Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt Scott A. Russell  No Action Lost 2016-881 CATEGORY: Attend Seminar DEPARTMENT: Engineering James Richter to Attend 2015 Energy Code Basics for Residential Buildings, Mechanical Systems for Residential & Commercial Buildings RESOLVED that the Town Board of the Town of Southold hereby grants permission to James Richter to attend the seminar 2015 Energy Code Basics for Residential Buildings, Mechanical Systems for Residential & Commercial Buildings in Melville, NY, on October 27, 2016. All expenses for registration, travel to be a legal charge to the 2016 budget (meetings and seminars). Southold Town Meeting Agenda - October 4, 2016 Page 8 Vote Record - Resolution RES-2016-881  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2016-882 CATEGORY: Refund DEPARTMENT: Town Clerk Refund Commercial Contractor Fee RESOLVED that the Town Board of the Town of Southold hereby authorizes a refund in the amount of $120.00 to R. W. Mulligan Co, Inc, 246 West Main Street, Riverhead, NY 11901 for paying for a Commercial Contractor permit (#528 & 1086) twice for the same vehicle. Vote Record - Resolution RES-2016-882  Adopted  Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded  Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action Lost  2016-883 CATEGORY: Property Usage DEPARTMENT: Recreation Use of Goose Creek Beach-Southold UFSD Southold Town Meeting Agenda - October 4, 2016 Page 9 RESOLVED that the Town Board of the Town of Southold does hereby grant permission to th Southold UFSD to use Goose Creek Beach (and have access to the restrooms) for a 5 grade ecology field trip from 9:00 a.m. to 1:00 p.m. on Friday, October 21, 2016. Applicant must file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as additional insured. Vote Record - Resolution RES-2016-883  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled Withdrawn William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt  Robert Ghosio  Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action  Lost 2016-884 CATEGORY: Budget Modification DEPARTMENT: Recreation Budget Modification - Recreation Department Financial Impact: Transfer of funds from Recreation to DPW to pay for John E. Baglivi’s (lifeguard hired to the temporary position of Custodial Worker I for September beach bathroom maintenance) salary & mileage. No net budget impact. RESOLVEDhereby modifies the 2016 that the Town Board of the Town of Southold General Fund Whole Town budget as follows: From: Beaches A.7180.1.300.100 Beaches/Personal Services/Regular Earnings $530 Total $530 To: Buildings and Grounds A.1620.1.200.100Part Time Employees, Regular Earnings $350 A.1620.4.600.400 Travel 180 Total $530 Southold Town Meeting Agenda - October 4, 2016 Page 10 Vote Record - Resolution RES-2016-884  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2016-885 CATEGORY: Refund DEPARTMENT: Town Clerk Clean Up Deposit Returns RESOLVED that the Town Board of the Town of Southold hereby amends resolution 2016-840, adopted at the September 20, 2016, regular Town Board meeting as follows: WHEREAS the following groups have supplied the Town of Southold with a Clean-up Deposit for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in to the following: Name Date Received Amount Mattituck Chamber of Commerce 5/27/16 $250.00 PO Box 1056 Mattituck, NY 11952 Love Lane Kitchen, LLC. 5/27/16 $250.00 PO Box 25 Mattituck, NY 11952 Southold Boy Scout Troop 6 5/27/16 $250.00 PO Box 67 Southold Town Meeting Agenda - October 4, 2016 Page 11 Peconic, NY 11958 Ellen Zimmerman 5/17/16 $250.00 North Fork Reform Synagogue PO Box 105 East Marion, NY 11939 American Legion 7/5/16 $250.00 Griswold Terry Glover Post 803 PO Box 975 Southold, NY 11971 Cutchogue Fire Department 7/19/16 $250.00 Chicken BBQ 260 New Suffolk Road Cutchogue, NY 11935 Harvest East End 5/27/16 $250.00 c/o LI Wine Council PO Box 600 Riverhead, NY 11901 Dan’s Papers Holding LLC 5/27/16 $250.00 th 79 Madison Avenue, 16 Floor New York, NY 10016 Michael Malkush 2/18/16 $250.00 890 Depot Lane Cutchogue, NY 11935 Vote Record - Resolution RES-2016-885  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  Southold Town Meeting Agenda - October 4, 2016 Page 12 2016-886 CATEGORY: Employment - Town DEPARTMENT: Accounting Accepts Resignation of Alyxandra K. Sabatino RESOLVED that the Town Board of the Town of Southold hereby accepts the resignation of Alyxandra K. Sabatino from the position of Planner for the Planning Department effective October 14, 2016. Vote Record - Resolution RES-2016-886  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action  Lost 2016-887 CATEGORY: Employment - Town DEPARTMENT: Accounting Rescind Resolution #2016-844 RESOLVED that the Town Board of the Town of Southold hereby rescinds resolution #2016- 844, adopted at the September 20, 2016 regular Town Board meeting in its entirety, which read as follows: RESOLVEDhereby appoints Margaret Smyth that the Town Board of the Town of Southold the position of a Part Time School Crossing Guard to fill in those posts due to illness or vacation effective September 21, 2016. Salary to be determined by the traffic post covered. Vote Record - Resolution RES-2016-887  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended  James Dinizio Jr  Defeated William P. Ruland  Tabled Withdrawn Jill Doherty Supervisor's Appt  Robert Ghosio  Tax Receiver's Appt  Louisa P. Evans  Rescinded  Southold Town Meeting Agenda - October 4, 2016 Page 13 Town Clerk's Appt  Scott A. Russell  Supt Hgwys Appt  No Action Lost 2016-888 CATEGORY: Authorize to Bid DEPARTMENT: Land Preservation Advertise for Bids Sill Demo RESOLVEDauthorizes and directs the that the Town Board of the Town of Southold hereby Town Clerk to advertise for bids for the demolition and removal of the Sill’s Farm Property Main House located at 70282 & 70284 Main Road (NYS Route 25) in Greenport, New York, as per the plans and specifications prepared by Michael Collins, P.E., Office of the Engineer, subject to the approval of the Town Attorney. Vote Record - Resolution RES-2016-888  Adopted  Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt Scott A. Russell  No Action Lost 2016-889 CATEGORY: Attend Seminar DEPARTMENT: Building Department Training RESOLVED that the Town Board of the Town of Southold hereby grants permission to Senior Building Inspector John Jarski to attend the New York State Uniform Fire Prevention and Building Code Enforcement Course in Yaphank, New York, on October 18-20, November 15-17 and December 6-8, 2016. All expenses for registration and travel to be a legal charge to the 2016 Building budget (meetings and seminars). Southold Town Meeting Agenda - October 4, 2016 Page 14 Vote Record - Resolution RES-2016-889  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2016-890 CATEGORY: Attend Seminar DEPARTMENT: Building Department Training RESOLVED that the Town Board of the Town of Southold hereby grants permission to Building Permits Examiner Amanda Nunemaker, Building Permits Examiner Damon Rallis and Chief Building Inspector Michael Verity to attend a seminar on the new Energy Code for Residential Buildings in Melville, New York, on November 3, 2016. All expenses for registration and travel to be a legal charge to the 2016 Building Department budget (meetings and seminars). Vote Record - Resolution RES-2016-890  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-891 Southold Town Meeting Agenda - October 4, 2016 Page 15 CATEGORY: Committee Resignation DEPARTMENT: Town Clerk Resignation - Ethics Board RESOLVED that the Town Board of the Town of Southold hereby accepts the resignation of Richard Prieto from his position as a member of the Board of Ethics effective immediately. Vote Record - Resolution RES-2016-891  Adopted Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-892 CATEGORY: Advertise DEPARTMENT: Town Clerk Advertise for Tax Cashier in the Receiver of Taxes Office RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk’s office to advertise for the position of Part-Time, Seasonal Tax Cashier in the Receiver of Taxes Office. Vote Record - Resolution RES-2016-892  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  Southold Town Meeting Agenda - October 4, 2016 Page 16 2016-893 CATEGORY: Employment - Town DEPARTMENT: Accounting Appoint Elizabeth Weiss PT Clerk Typist RESOLVEDappoints Elizabeth Weiss that the Town Board of the Town of Southold hereby to the position of part-time Clerk Typist for the Solid Waste District, effective October 5, 2016, at a rate of $14.66 per hour, not to exceed 17.5 hours per week. Vote Record - Resolution RES-2016-893  Adopted Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded  Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action  Lost  2016-894 CATEGORY: Landfill Misc. DEPARTMENT: Solid Waste Management District Compost Volume Pricing RESOLVED that the Town Board of the Town of Southold hereby reduces the price by volume for screened compost sold by the Cutchogue Compost Facility from $13/cubic yard to $10/cubic yard for purchases in excess of 500 cubic yards, such price to remain in effect until further notice. Vote Record - Resolution RES-2016-894  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended James Dinizio Jr Defeated William P. Ruland  Tabled  WithdrawnJill Doherty  Supervisor's Appt  Robert Ghosio Tax Receiver's Appt  Louisa P. Evans  Rescinded  Scott A. Russell  Town Clerk's Appt Southold Town Meeting Agenda - October 4, 2016 Page 17 Supt Hgwys Appt  No Action  Lost 2016-895 CATEGORY: Landfill Misc. DEPARTMENT: Solid Waste Management District Fall Brush Cleanup Tip Fees RESOLVED by the Town Board of the Town of Southold that the normal tip fees for brush disposal at the Cutchogue Compost Facility shall be waived for residential vehicles for the period November 1, 2016 through November 30, 2016; and that tip fees for brush shall be reduced for commercial operators to $30/ton during the period November 1, 2016 through November 30, 2016; and be it further RESOLVED that for the purposes of this resolution, residential vehicles shall be defined as any vehicle with a resident disposal permit issued by the Town Clerk of the Town of Southold carrying less than one ton of debris (including trailers), or for vehicles without a permit, any vehicle with a less than one-ton carrying capacity (including trailers); and that commercial vehicles shall be defined as any vehicle with a commercial disposal permit issued by the Town Clerk of the Town of Southold, or for vehicles without a permit, any vehicle with a carrying capacity of one-ton or greater; and be it further RESOLVED that this tip fee waiver shall not apply to stumps of any type; and that it applies to the charge for the weight of the debris ONLY, and not to single entry fees for vehicles without permits, which will still be charged as appropriate. Vote Record - Resolution RES-2016-895  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt Scott A. Russell  No Action Lost Southold Town Meeting Agenda - October 4, 2016 Page 18 2016-896 CATEGORY: Special Events DEPARTMENT: Town Clerk American Heart Assoc 5K Financial Impact: Police Department cost for Event - $286.86 RESOLVED that the Town Board of the Town of Southold hereby grants permission to the American Heart Association to hold its Healing Heart 5K on November 20, 2016 from 8:00 AM to 12:00 PM, provided they adhere to the Town of Southold Policy for Special Events on Town Properties and Roads. All Town fees for this event, with the exception of the Clean-up Deposit, are waived. Vote Record - Resolution RES-2016-896  Adopted Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-897 CATEGORY: Close/Use Town Roads DEPARTMENT: Town Clerk Turkey Trot Financial Impact: Police Department cost for event = $809.56 RESOLVED that the Town Board of the Town of Southold hereby grants permission to Mattituck-Cutchogue Teachers’ Association to use the following route for its 2016 Turkey Trot beginning at Mattituck High School, head in Mattituck, on Thursday, November 24, 2016: west to Pike Street, cross Route 25 to Reeve Avenue; head south, left on to New Suffolk Avenue; proceed east, right onto Marratooka Road to end, head north on Marratooka; cross New Suffolk Avenue onto Marratooka Lane, left on Route 25; head west, right onto Wickham Avenue, proceed north, right onto Pike Street, finish at the school ; provided they follow all the conditions in the Town’s Policy for Special Events on Town Properties. The fees have been waived for this event with the exception of the clean-up deposit. Southold Town Meeting Agenda - October 4, 2016 Page 19 Vote Record - Resolution RES-2016-897  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2016-898 CATEGORY: Fmla DEPARTMENT: Accounting Grant FMLA Leave to a Town Employee RESOLVED that the Town Board of the Town of Southold hereby grants a leave of absence for up to 12 weeks to Employee #7114 effective October 24, 2016 pursuant to the Family Medical Leave Act. Vote Record - Resolution RES-2016-898  Adopted  Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded  Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action Lost  2016-899 CATEGORY: Budget Modification DEPARTMENT: Solid Waste Management District SWMD Budget Mod Southold Town Meeting Agenda - October 4, 2016 Page 20 Financial Impact: Shift authorization of funds from grinder parts & supplies to grinder service to cover 1) troublehsooting and repair of remote control and 2) misfiring engine cylinder. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2016 Solid Waste Management District budget as follows: From: SR 8160.4.100.596 Maint/Supply CBI Grinder $2,400 Total $2,400 To: SR 8160.4.400.665 Repairs – CBI Grinder $2,400 Total $2,400 Vote Record - Resolution RES-2016-899  Adopted Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-900 CATEGORY: Budget Modification DEPARTMENT: Accounting Increase Highway Septic System Capital Project Budget Financial Impact: We replaced the Highway Office septic system and made interior plumbing upgrades under H.1620.2.300.750. This account now has $14,106.05 remaining. We need to replace the concrete slabs we removed to install the septic tank and leaching pools. The Town Engineer has three quotes and the low quote is $34,150. They would like to award this project at the next Town Board Meeting on 10/4/16 so that we have time to install the concrete slabs and let them cure properly before the Highway Department commences salt sand operations in the winter. In order to award the project we need to add $21,000 to the budget line. Southold Town Meeting Agenda - October 4, 2016 Page 21 WHEREAS the Town Board of the Town of Southold adopted a resolution on August 25, 2015 to create the Highway Septic System capital project in the Capital Fund with an estimated cost of $35,000, and WHEREAS the Town Board has determined that an additional $21,000 is needed to replace the concrete slabs that were removed to install the Highway Septic System, now therefore be it RESOLVED modifies the 2016 budget that the Town Board of the Town of Southold hereby as follows : General Fund Whole Town From: A.1990.4.100.100 Unallocated Contingencies $21,000 To: A.9901.9.000.100 Transfer to Capital Fund $21,000 Capital Fund Increase: Revenues: H.5031.14 Interfund Transfers $21,000 Appropriations: Buildings & Grounds H.1620.2.300.750 Highway Septic System $21,000 Vote Record - Resolution RES-2016-900  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action  Lost 2016-901 CATEGORY: Subdivisions DEPARTMENT: Planning Board James Creek Open Space Easement Southold Town Meeting Agenda - October 4, 2016 Page 22 RESOLVED that the Town Board of the Town of Southold hereby accepts the “Open Space Conservation Easement” for the Standard Clustered Subdivision of James Creek Landing and hereby authorizes Supervisor Scott A. Russell to execute the easement documents in connection therewith, subject to the approval of the Town Attorney. Vote Record - Resolution RES-2016-901  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2016-902 CATEGORY: Public Service DEPARTMENT: Police Dept Police Department-Job Shadow Day RESOLVEDgrants permission to the that the Town Board of the Town of Southold hereby following students from the listed local high schools to participate in a day of job shadowing at the Southold Town Police Department on Friday, October 14, 2016: SOUTHOLD Sean Conway Joshua Stoeckert Michael Lasot MATTITUCK Lilly Collins Jake Sciara Cavan Gardner Stephan Nyilas Southold Town Meeting Agenda - October 4, 2016 Page 23 GREENPORT Leonardo Torres Cinthia Gonzalez Vote Record - Resolution RES-2016-902  Adopted Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-903 CATEGORY: Bid Acceptance DEPARTMENT: Engineering Bid Acceptance for Highway Office Septic System Concrete Slab Replacement RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Concrete Plus, Inc. to replace the Highway Office Septic System concrete slabs in the amount of $34,150.00, as outlined in their proposal dated August 16, 2016, said services to be a legal charge to H.1620.2.300.750 and be it further RESOLVED that the Town Board hereby authorizes and directs Supervisor Scott A. Russell to sign a contract with Concrete Plus, Inc. for same, subject to the approval of the Town Attorney. Vote Record - Resolution RES-2016-903  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended  Defeated  James Dinizio Jr Tabled  William P. Ruland  Withdrawn Jill Doherty  Supervisor's Appt Tax Receiver's Appt Robert Ghosio Rescinded  Louisa P. Evans  Town Clerk's Appt  Scott A. Russell  Supt Hgwys Appt  No Action  Lost  Southold Town Meeting Agenda - October 4, 2016 Page 24 2016-904 CATEGORY: Organizational DEPARTMENT: Town Attorney Certfied Court Reporters RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Agreements between the Town of Southold and Myrtle Kiefer, Donna L. Spratt, Terry Falquero and Charmaine DeRosa, Certified Court Reporters, to provide Court Reporting Services for the Town of Southold Justice Court, subject to the approval of the Town Attorney. Vote Record - Resolution RES-2016-904  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-905 CATEGORY: Attend Seminar DEPARTMENT: Government Liaison Lynn Nyilas Attend Seminar RESOLVED that the Town Board of the Town of Southold hereby grants permission to Lynn Nyilas to attend a Youth Development Training conference in Lake Placid, New York on October 24-26, 2016. All expenses to be a legal charge to the 2016 Youth Bureau budget. Vote Record - Resolution RES-2016-905  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended  James Dinizio Jr  Defeated  William P. Ruland  Tabled  Jill Doherty  Withdrawn Southold Town Meeting Agenda - October 4, 2016 Page 25 Supervisor's Appt  Robert Ghosio  Tax Receiver's Appt  Louisa P. Evans Rescinded Scott A. Russell  Town Clerk's Appt Supt Hgwys Appt No Action  Lost  2016-906 CATEGORY: Advertise DEPARTMENT: Town Clerk Advertise for Ethics Board Member RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs that Town Clerk’s office to advertise for resumes for the Ethics Board. Vote Record - Resolution RES-2016-906  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2016-907 CATEGORY: Advertise DEPARTMENT: Town Clerk Advert for Planner Trainee RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for the position of Planner Trainee. Vote Record - Resolution RES-2016-907  Yes/AyeNo/NayAbstainAbsent Adopted  Adopted as Amended James Dinizio Jr  Southold Town Meeting Agenda - October 4, 2016 Page 26 Defeated  William P. Ruland  Tabled  Jill Doherty Withdrawn Robert Ghosio  Supervisor's Appt Tax Receiver's Appt Louisa P. Evans  Rescinded  Scott A. Russell Town Clerk's Appt  Supt Hgwys Appt  No Action  Lost  2016-908 CATEGORY: Budget Modification DEPARTMENT: Highway Department Budget Modification for Highway Department Financial Impact: Fund new AEO as of February 3 rather than July 1, 2011 RESOLVED that the Town Board of the Town of Southold hereby modifies the 2016 Highway Fund Part Town budget as follows: From: DB.5110.1.100.100 Full Time Regular Earnings 34,000.00 DB.5110.4.100.200 Fuel/Lubricants 25,000.00 TOTAL: $59,000.00 To: DB.5140.1.100.100 Brush & Weed Regular Earnings 25,000.00 DB.5140.1.100.200 Brush & Weed Overtime Earnings 5,000.00 DB.5140.4.600.300 Travel 1,500.00 DB.5110.4.100.975 Steel 1,500.00 DB.5140.4.400.150 Rubbish Disposal 500.00 DB.5130.4.100.500 Parts & Supplies 25,500.00 TOTAL: $59,000.00 Vote Record - Resolution RES-2016-908  Adopted Yes/AyeNo/NayAbstainAbsent Adopted as Amended James Dinizio Jr Defeated  William P. Ruland  Tabled  WithdrawnJill Doherty  Supervisor's Appt  Robert Ghosio Tax Receiver's Appt  Louisa P. Evans  Rescinded  Scott A. Russell  Town Clerk's Appt Southold Town Meeting Agenda - October 4, 2016 Page 27 Supt Hgwys Appt  No Action  Lost 2016-909 CATEGORY: Misc. Public Hearing DEPARTMENT: Town Attorney PH 11/22/16 4:30 Pm - CDBG Amendments RESOLVEDhereby sets November 22, 2016 at that the Town Board of the Town of Southold 4:31 PM, Southold Town Hall, 53095 Main Road, Southold, New York 11971, as the time and place for a Public Hearing on proposed amendments to the Community Development Block Grant Program Budgets for the 2013, 2014 and 2015 budgets and authorizes and directs Town Clerk Elizabeth Neville to publish an “Announcement of Public Hearing Notice” at which time all interested persons will be given an opportunity to be heard. Year 2013 Current Proposed Change Amended Budget Human Resource Center 2049.00 -2049.00 0 Year 2013 Current Proposed Change Amended Budget Town Hall Handicap Ramp & Automatic Door 0 +2049.00 2049.00 Year 2014 Current Proposed Change Amended Budget Katherine Sanger Apt. Conversion 10,000 -10,000 0 Year 2014 Current Proposed Change Amended Budget Town Hall Handicap Ramp & Automatic Door 0 +$10,000 10,000 Year 2015 Current Proposed Change Amended Budget F.I. Community Theater 25,000 -25,000 0 Southold Town Meeting Agenda - October 4, 2016 Page 28 Year 2015 Current Proposed Change Amended Budget Town Hall Handicap Ramp & Automatic Door 0 +25,000 25,000 Vote Record - Resolution RES-2016-909  Adopted Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-910 CATEGORY: Committee Appointment DEPARTMENT: Town Clerk Land Preservation Committee RESOLVED that the Town Board of the Town of Southold hereby appoints Norman “Sam” McCullough as Vice Chairperson to the Land Preservation Committee effective immediately through December 31, 2016.. Vote Record - Resolution RES-2016-910  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  Southold Town Meeting Agenda - October 4, 2016 Page 29 2016-911 CATEGORY: Subdivisions DEPARTMENT: Town Attorney Formalize Subdivision Application RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute all necessary documents in connection with an application for subdivision to the Town of Southold Planning Department to formalize the prior condemnation of portion of a lot identified on the Suffolk County Tax Map as Lot 1000-61-1- 3.1. Vote Record - Resolution RES-2016-911  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2016-912 CATEGORY: Enact Local Law DEPARTMENT: Town Clerk Enact LL in Relation to Dumpsters WHEREAS there has been presented to the Town Board of the Town of Southold, Suffolk th A Local Law to County, New York, on the 9 day of September, 2016, a Local Law entitled “ consider amending Southold Town Code Chapter 100 (Buildings, Unsafe; Property Maintenance) to (i) restrict the placement of dumpsters on residential properties ” and WHEREAS the Town Board of the Town of Southold held a public hearing on the aforesaid Local Law at which time all interested persons were given an opportunity to be heard, Now Therefor Be It RESOLVED that the Town Board of the Town of Southold hereby ENACTS the proposed Local A LOCAL LAW to consider amending Southold Town Code Chapter 100 law entitled, “ (Buildings, Unsafe; Property Maintenance) to (i) restrict the placement of dumpsters on Southold Town Meeting Agenda - October 4, 2016 Page 30 residential properties ” which reads as follows: LOCAL LAW NO. _____ OF 2016 A LOCAL LAW to consider amending Southold Town Code A LOCAL LAW entitled to “ Chapter 100 (Buildings, Unsafe; Property Maintenance) BE IT ENACTED by the Town Board of the Town of Southold as follows: I. Purpose The purpose of this amendment is to amending restrict the placement of dumpsters on residential properties II. Chapter 100 of the Code of the Town of Southold is hereby amended as follows: § 100-4 Standards. A. Property maintenance. (1) Surface and subsurface water shall be adequately drained to protect buildings and structures, to prevent damage to adjacent property and to prevent the development of stagnant ponds. Swimming pools, spas, hot tubs and other similar structures erected for recreational use shall be maintained so as to avoid the stagnation of the water therein. (2) Landscaping shall be adequately maintained so that lawns, hedges, bushes, weeds and trees do not become overgrown and unsightly so as to constitute an unsafe condition or blight. At no time shall landscaping, hedges, bushes, weeds or trees create an impediment to emergency and/or fire rescue vehicle access. (3) Garbage, crates, rubbish, refuse or debris shall be kept inside a building or buildings on the premises, or in an acceptable enclosed container, and shall be regularly collected and removed from the premises. (4) No dumpster shall be permitted in the front yard or side yard of a residential property for more than two weeks, unless the property benefits from an open and valid building permit. If the property benefits from an open and valid building permit, said dumpster may remain in the front yard or side yard until either the building permit expires, or a certificate of occupancy and/or compliance is issued for the work described in the permit, whichever occurs first. Thereafter, the dumpster must be removed. Properties used for bonafide agricultural production shall not be subject to this provision. (5) (4) Open wells, cesspools or cisterns shall be securely closed or barricaded to prevent access by the public. (6) (5) Junked or unregistered vehicles may not be located or stored in open view but shall be stored in a suitable location inside a building or behind a fence outside of public view. (7) (6) Exterior facades shall at all times be kept free of graffiti or other defacement. III. Severability If any clause, sentence, paragraph, section, or part of this Local law shall be adjudged by any Southold Town Meeting Agenda - October 4, 2016 Page 31 court of competent jurisdiction to be invalid, the judgement shall not affect the validity of this law as a whole or any part thereof other than the part so decided to be unconstitutional or invalid. IV. Effective Date This Local Law shall take effect immediately upon filing with the Secretary of State as provided by law. Vote Record - Resolution RES-2016-912  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost VI. PUBLIC HEARINGS 1. PH Amend to CDBG - WITHDRAWN 2. PH 10/4/16 4:33 pm - LL in Regard to Dumpsters