HomeMy WebLinkAbout1976 FIFD (2) f �
G.a
lh
ANNUAL REPORT
OF THE
TREASURER
OF
S�fc- S s �s �T
Name of Distri t
TOWN OF ��,
COUNTY OF
FOR THE
FISCAL YEAR ENDED DECEMBER 31, 197K
AUTHORIZATION
Article 3, Section 30 of the General Municipal Law
every *** improvement and special district shall annually make a report of its financial condition to the comptroller. Such report
shall be made by the chief fiscal officer of each municipal corporation ***. Such reports shall include the financial transactions of joint
services defined by section one hundred nineteen.n of this chapter. ***.
5. All reports shall be certified by the officer making the some and shall be filed with the comptroller within sixty days after the close of
the fiscal year of such municipal corporation, district, ***. Every such officer shall also, within sixty days after the expiration of his term
of office, or his resignation or removal therefrom, make a report to the comptroller of the financial condition of such municipal corporation,
district, *** on the date f the expiration of his term of office, or his resignation or removal from office, as the case may be. The refusal
or wilful neglect of such officer to file a report as herein prescribed shall be a misdemeanor and subject the financial officer so refusing
or neglecting to a penalty of five dollars per day for each day's delay beyond the sixty days to be paid on demand of the comptroller."
STATE OF NEW YORK
DEPARTMENT OF AUDIT AND CONTROL
DIVISION OF MUNICIPAL AFFAIRS
ALBANY, NEW YORK 12225
OMIT BALANCE SHEET IF USING CASH ACCOUNTING PROCEDURE
GENERAL FUND
BALANCE SHEET
ASSETS
Account Code
Cash 200 $
Cash in Time Deposits 201
Petty Cash 210
Cash from Budget Notes 220
Cash for Revenue Anticipation Notes 222
Cash for Bond Interest and Matured Bonds 223
Cash, Special Reserve Funds 230
Total Cash 8000 $
Accounts Receivable 380 $
Due from Other Funds 391
State and Federal Governments 410
Due from Other Governments 440
Total Receivables 8002
Inventory of Materials and Supplies 445 $
Temporary Investments 450
Investments, Special Reserve Funds 452
Total Investments 8004
TOTAL ASSETS 8009 $
LIABILITIES, RESERVES AND FUND BALANCE
Accounts Payable 600 $
Customers Deposits 615
Revenue Anticipation Notes 'Payable 621
Budget Notes Payable 622
Bond Interest and Matured Bonds Payable 629
Due to Other Funds 630
Due to Other Governments 631
Overpayments and Collections in Advance 690
Total Liabilities 8010 $
Reserve for Encumbrances, Current Year 700 $
Reserve for Encumbrances, Prior Years 701
Reserve for Inventory of Materials
and Supplies 720
Reserve for Accounts Receivable 730
Reserve for Repairs 882
Reserve for Bonded Debt 884
Total Reserves 8011
Fund Balance 909
TOTAL LIABILITIES, RESERVES AND
FUND BALANCE 8019 $
NOTE; The 8000 codes are for use by the Department of Audit and Control.
- 1 -
ti
REVENUES
REAL PROPERTY TAX ITEMS:
Real Property Taxes 1001 $
Special Assessments 1030
Total Real Property Tax Items $
Penalties on Special Assessments 1091
DEPARTMENTALINCOME:
Total Departmental Income 2399
USE OF MONEY AND PROPERTY:
Interest and Earnings 2401 $
Commissions 2450
Other (specify)
Total Use of Money and Property 2499
SALE OF PROPERTY AND COMPEN-
SATION FOR LOSS:
Sales of Scrap and Excess Materials 2650 $
Sales of Equipment 2665
Insurance Recoveries 2680
Other(specify)
Total Sales and Compensation for Loss 2699
MISCELLANEOUS:
Refunds of Appropriation Expenses
of Prior Years 2701 $
Other (specify)
Total Miscellaneous 2799
INTERFUND REVENUES:
Transfer from Fund $
Transfer from Fund
Totallnterfund Revenues 2999
STATE AID:
Total State Aid 3999
FEDERAL AID:
Total Federal Aid
Total District Revenues
(Transfer to page 4) 5000 $
NON-REVENUE RECEIPTS:
Total Non-Revenue Receipts 5999
Total Cash Receipts 6000 $
- 2-
y
EXPENSES
PERSONAL CONTRACTUAL
SERVICES EQUIPMENT EXPENSES TOTAL
1 2 4 0
OPERATING EXPENSES:
Total Operating Expenses $ $ $ $
1 2 4 0
EMPLOYEE BENEFITS:
State Retirement 9010.8 $
Social Security 9030.8
Workmens Compensation 9040.8
Life Insurance 9045.8
Unemployment Insurance 9050.8
Disability Insurance 9055.8
Hospital/Medical Insurance 9060.8
Total Employee Benefits 9199.0 $
INTERFUND TRANSFERS:
Transfer to Fund $
Transfer to Fund
Total Interfund Transfers 9699.0 $
DEBT SERVICE:
PRINCIPAL:
Serial Bonds 9710.6 $
Statutory Bonds 9720.6
Bond Anticipation Notes 9730.6
Capital Notes 9740.6
Budget Notes 9750.6
Revenue Anticipation Notes 9770.6
Total Principal 9899.6 $
INTEREST:
Serial Bonds 9710.7 $
Statutory Bonds 9720.7
Bond Anticipation Notes 9730.7
Capital Notes 9740.7
Budget Notes 9750.7
Revenue Anticipation Notes 9770.7
Total Interest 9899.7
Total Debt Service 9899.0 $
Total District
Expenses (Transfer to page 4) 9900.0 $
NON-BUDGETARY DISBURSEMENTS:
Total Non-Budgetary Disbursements 9998.0
Total Disbursements 9999.0 $
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v •-
ANALYSIS OF FUND BALANCE '
DOUBLE ENTRY ACCOUNTING
Fund Balance - Beginning of Fiscal Year 8021 $
Add: Revenues (from page 2) 8022
Total 8023 $
Deduct: Appropriation Expenses (from page 3) 8024
Balance before Adjustments 8025 $
Adjustments:
Other Additions: (specify)
8026
Other Deductions: (specify)
8027
Fund Balance- End of Fiscal Year 8029 $
- 4-
FISHERS ISLAND FERRY DISTRICT
Receipts and Disbursements for the year 1976
Balance Januair 1, 1976 $114,454.57
Recipts: From Tax Levy $ 81,928.00
Operation of Ferry 30+,013.90
U.S. Mail 9,468.64
Theatre 7,928.80
Airport 3,631.00
Charters 3,750.00
Interst on Deposits 2,8+5.83
Refunds & Adjustments 177.79
Soo. Sec. refund 11.95
413,755-91
$528,210.48
Disbursements Payrolls $ 32,868.12
Operation of Ferry 238,860.39
Office Expenses 3,634-78
Commissioners Fees 1,475.00
Accounting 2,325.00 -
Theatre 5,773.90
Airport 4,320.37
U.S. Mail 2,400.00
Insurance 35,218.50
Repairs to Vessels 67,810.97
Repairs to Buildings .& Piers 9,082.63
Bonded Indebtedness (Priv&Int) 19,665.00
Property Taxes 2,697.55
Attorney Fees 600.00
Hospitalization 1,455.18 -
Social Security 1,888.71
Retirement 3,805.00
Miscellaneous
(tractor repairs) 12.00
(fork lift 11 ) 161.36
(rent RR - pipeline) 10.00
434,o64.46
$ 94,146.02
Greenport balance in checking account as of 12/31/76 $ 43,388.87
In Time deposits 50,000.00
In Transit - Conn. Bank 757.15
FISHERS ISLAND FERRY DISTRICT AGENCY & TRUST ACCOUNT - 1976
Balance Receipts Payments New Balance
$ 3,187.22 $38,909.65 $4o,420.54 $ 1,676.33
Greenport balance in checking account as of 12/31/76 $ 1,676.33
CAPITAL FUND
BALANCE SHEET
ASSETS
Name of Account A Co
Coddee
unt
Cash H200 $
Cash in Time Deposits H201
Cash for Revenue Anticipation Notes H222
Total Cash 118000 $
Due from Other Funds H391 $
Deposits with Other Governments H395
Total Receivables H8002
Temporary Investments H450
Obligations Authorized, Unissued H470 $
Financing to be Provided from Other Funds H471
Financing to be Provided from State Sources H472
Financing to be Provided from Federal Sources H473
Financing to be Provided from Other Sources H474
Encumbrances H521
Total Other Debits H8008
TOTAL ASSETS H8009 $
LIABILITIES, RESERVES AND BALANCES
Accounts Payable H600 $
Retained Percentages, Contracts Payable H605
Revenue Anticipation Notes Payable H621
Bond Anticipation Notes Payable H626
Due to Other Funds H630
Due to Other Governments H631
Total Liabilities H8010 $
Reserve for Encumbrances H700 $
Earnings on Deposits and Temporary
Investments H850
Premiums on Securities Issued H851
Accrued Interest on Securities Issued H852
Total Reserves H8011
Authorizations H890 $
Unneeded Balances of Authorizations H911
Total Other Credits H8017
Capital Reserve Balances H920
TOTAL LIABILITIES, RE-
SERVES AND BALANCES H8019 $
NOTE: The 8000 codes are for use by the Department of Audit and Control.
- 5-
CAPITAL FUND
CASH RECEIPTS AND BEGINNING BALANCE
REVENUES FROM OTHER LOCAL SOURCES:
Capital Projects, Other Local Governments H2397 $
Interest Earnings H2401
Gifts and Donations H2705
Premium on Borrowings H2710
Accrued Interest on Borrowings H2710
Financing from Other Local Sources (specify)
H2770
Total Revenues from Other Local Sources H2799 $
INTERFUND REVENUES:
Transfer from Fund H2 $
Transfer from Fund H2
Transfer from Fund H2
Transfer from Fund H2
Total Interfund Revenues H2999
STATE AID FOR CAPITAL PROJECTS: (specify)
H3 $
H3
H3
H3
H3
H3
H3 —
Total State Aid H3999
FEDERAL AID FOR CAPITAL PROJECTS: (specify)
H4 $
H4
H4
H4
H4
H4
H4
H4
Total Federal Aid H4999
Total Revenues H5000 $
NON-REVENUE RECEIPTS:
Advances from Other Funds H5075 $
Sale of Investments H5085
Other Non-Revenue Receipts (specify)
H5095
Obligations Issued:
Serial Bonds H5710
Bond Anticipation Notes H5730
Capital Notes H5740
Revenue Anticipation Notes H5770
Total Non-Revenue Receipts H5999
TOTAL CASH RECEIPTS H6000 $
CASH BALANCE AT BEGINNING OF FISCAL YEAR H8061
TOTAL RECEIPTS AND BALANCE H8064 $-
6 -
- • V r
CAPITAL FUN®
CASH DISBURSEMENTS AND ENDING BALANCE
iL
EDP
CODE
Capital Project Cash Payments H8066 $
INTERFUND TRANSFERS:
(Unneeded Authorizations, Interest Earnings,
Premium and Accrued interest)
Transfer to Fund H $
Transfer to Fund H
Transfer to Fund H
Transfer to Fund H
Total Interfund Transfers H9699.0
Total Capital Projects and Interfund
Transfers H9900.0 $
NON-PROJECT EXPENDITURES:
Redemption of Bond Anticipation Notes H9930.5 $
Redemption of Revenue Anticipation Notes H9970.5
Repayment of Advances to Other Funds H9975.5
Payment of Retained Percentages H9977.5
Purchase of Investments H9985.5
Accounts Payable H9995.5
Other(specify) °
H
Total Non-Project Expenditures H9998.0
TOTAL CASH DISBURSEMENTS H9999.0 $
CASH BALANCE AT END OF FISCAL YEAR H8067
TOTAL CASH DISBURSEMENTS AND BALANCE H8068 $
ANALYSIS OF CAPITAL EXPENDITURES
CAPITAL
EQUIPMENT OUTLAY TOTAL
2 3 p
Capital Projects (specify)
H $ $ $
H
H
H
H
H
H
H
H
H
H
H
H
Total Capital Projects H9000 $ $
2 3 0
_ 7 _
TRUST AND AGENCY FUNDS
BALANCE SKEET
ASSETS
Cash T200 $
Cash in Time Deposits T201
Total Cash Assets T8000 $
Total Fund Balance (T10-T72) T8019 $
CASH BALANCES, RECEIPTS AND DISBURSEMENTS
BEGINNING ENDING
BALANCE RECEIPTS DISBURSEMENTS BALANCE
1 3 5 7
PAYROLL FUNDS
Consolidated Payroll T10 $ $ $ $
Group Insurance T20 �r�l�. � / / - o
State Income Tax T21 �j
Federal Income Tax T22
Income Executions T23
Association and Union Dues T24
U. S. Savings Bonds T25 p
Social Security T26 y �f / .�drflo'�`
New York City Income Tax T28
PERFORMANCE DEPOSITS
Guaranty and Bid Deposits T30
Other (specify)
T -
-77 T 'r� 2001, %ad' aL7
T
T
T
Retained Percentages,
Contracts Payable T71
Overpayments and collections
in Advance T72
Total T808 $& ga $ 89016 ' $-1o.map $ /x696,33
- 8 -
SUMMARY OF CASH - ALL FUNDS
SINGLE ENTRY
Cash Balanc Cash Cash Cash Balance
Title EDF January 1, Receipts Disbursements December 31, 7141
Code
1 2 3 4
j General Fund 8301 $ �� l�Lf Jt $ t�(/� '7t1�//� $ � 5/vlv1L '7 $ (�
I
Capital Fund 8308
Trust and Agency 8312 ate. 3 �09• �a$— -rj�D���o� �` �i� �76, 33
I
I
I '
I
i
I
Total All Funds 8399 $ $ $ $
CASH•BY FUNDS, PER BALANCE SHEETS
DOUBLE ENTRY
Title EDP Code Fund Total
I
General Fund 8301 $
' Capital Fund 8308
I
i
Trust and Agency 8312
I
Total All Funds 8399 $
CERTIFIED BANK BALANCES
Name of Bank Bank Balance Outstanding Checks Net Bank Balance
December 31,�_ December 31, December 31, ?6
L Z4 a,5' 413 eel8
Total $ $ $ 'o)000 lea
Cashon Hand . ......... ..................................................................
Total Cash - in Bank and on Hand .................................. 8300 .. $
I
° These amounts must agree.
NOTE: Attach bank certifications to support•bank balances shown.
9 -
DETAIL STATEMENT OF INDEBTEDNESS
Year Interest Outstanding Issued Redeemed Outstanding
Title of Issue Code °f Rate January 1, 197During During December 1,19
� Issue Year Year
I
Bonds; /V SGS O G�.2 7 7 i/Y $/9000, $ O $7g f7[90. $ O
I
T ota I $ $ $ $
Notes:
'total $I9 066,� $ —o $I��ooa,% $' — 0 `
Note: Please report all water district debt above and not in the Supervisor's Annual Report for Towns.
AUTHORIZATION
................................... do hereby certify that I am the treasurer of the
(Please Print or Type)
7�
� f
......i�S.fJQ1.G�..•..................................................... . in the Town of
.... .... ...........
(Name of District)
.� . �.
t . .T.�........................................................
County of ......`� �.... .........................................
to
and that the foregoing is a true and correct report of the said district for the year ended December 31, 19.... and
that this report agrees with the official records.
` l
(Signature of Treasurer)
P. 0. Address ........................................................................
Date ................................................ ..............................................................................................
FOR DEPARTMENT OF AUDIT AND C,ONTROL'USE ONLY ,
ICompleted
Initials
Date
1. Acknowledged.
2. Check opening balances with previous year's closing balance.
Check outstanding debt with report of previous year, adjust for debt retired
3' and new debt incurred.
d. Tabulate revenues and expenses for annual report.
I 5. To EDP
I
6. From EDP
10 .
THE BANK OF NEW YORK
NEW YORMS FIRST BANK-FOUNDED 1784 BY ALEXANDER HAMILTON
N
238 MAIN STREET, GREENPORT,N. Y.11944
VALLEY-LONG ISLAND REGION
January 7, 1977
Air. Albert I.I. Martocchia,Supervisor
Town of Southold
16 South Street
Greenport, N.Y. , 11944
Re: Checking :ccount Balances as of December 31, 1976
Dear Mr. Martocchi.a:
11'he balances as per above, are as follows:-
Town of Southold - Payroll Account $48,715.72
Town of Southold - General ::ccount 89,176.97
Town of Southold - Agency E Trust Account 19,385.84
Town of Southold - Fishers Island Ferry Dist. 44,692.12
Town of Southold - Nutrition Program - Spec. Acct. 714.35
TI1.1Z DEIPOSITS - as of December 31, 1976
#V039459 - Tovm of Southold - Fishers Island Ferry Dist. - $50,000.00
Very truly yours,
Donald W. Deale
D1;7D•gb Assistant Vice-President
The
-forth Fork
auk &Trust
clomp an HOME OFFICE TELEPHONE: 576 298-8366
�<JJ.� II IIIIIIIII +
Greenport, New York
January 6, 1977
Town of Southold
Supervisor' s Office
Greenport, New York
Gentle Persons :
This is to certify that the following accounts were in
existance on December 31, 1976 and the balances in th-am were as
follows -
044-0512.6-8 Capital Account ;2,000.00
0441 -08890-0 Highway Account 44P796.60
04,4-08892-7 Tax Account 339,088.00
0 , , -08621-5 Fishers Island Ferry 2,088 .01
044-31772-1 Street Light Installation 3,51T6.64
047-24792-8 Nutrition Program 1,900.10
Also the following Certificates of Deposit by number were -
rr,5109 Southold Town red. rev. Sharing, Fund ;58,000.00
F1 _5110 5110 Southold Town "ener•al Fund 100,000.00
;,-5113 Southold Town General Fund 200,000.00
Sincerely yours ,
william G. lbertson