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HomeMy WebLinkAboutAG-09/06/2016 ELIZABETH A. NEVILLE Town Hall, 53095 Main Road TOWN CLERK PO Box 1179 Southold, NY 11971 REGISTRAR OF VITAL STATISTICS Fax (631) 765-6145 MARRIAGE OFFICER Telephone: (631) 765 - 1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER AGENDA SOUTHOLD TOWN BOARD September 6, 2016 4:30 PM POLICY: At scheduled Town Board meetings, the attending public is encouraged to briefly address the Town Board relating to agenda resolutions prior to their enactment; the public will also be given time at the conclusion of the regularly scheduled business agenda to address the Board on any given topic. ONLINE ACCESS: The Agenda is generally available the Friday before the meeting. The video of the meeting is usually available 1-2 hours after the meeting. Minutes with adopted resolutions are available 1-2 days after the meeting. A full copy of the minutes, agenda and meeting video can be viewed in one of two ways: (1) The town of Southold website: www.southoldtownny.gov Click on “Town Board On- Line”; Click Box “Yes” to be redirected to IQM2 and you will then be redirected to the Town Clerk online site. (2) www.townclerk.com Enter zip code 11971 in box on lower right hand side and “enter”. On the left hand side of screen a dark blue box will pop up, you will see "Town of Southold, Long Island, NY", click on this and another box will pop up that will tell you that you are being directed to another site click on “Yes” to go into the Town Clerk site. Go to the date of the meeting and click on "Minutes Packet" this is the full copy of the resolutions. (Scroll to bottom of page for KEY to symbols). You can view the live video of the meeting by clicking on the camera symbol. All of this information is available 24/7. If you would like help navigating the site, please feel free to call my office 631-765-1800. CALL TO ORDER 4:30 PM Meeting called to order on September 6, 2016 at Meeting Hall, 53095 Route 25, Southold, NY. Attendee NamePresentAbsentLateArrived Councilman James Dinizio Jr  Councilman William P. Ruland  Councilwoman Jill Doherty  Councilman Robert Ghosio  Justice Louisa P. Evans  Supervisor Scott A. Russell  Southold Town Meeting Agenda - September 6, 2016 Page 2 I. REPORTS 1. Monthly Budget Report July 2016 2. Recreation Department Monthly Report July 2016 3. Zoning Board of Appeals Monthly Report August 2016 II. COMMUNICATIONS III. PUBLIC NOTICES IV. DISCUSSION 1. 9:00 Am - Michael Collins Updated Sewer Map Presentation 2. 9:15 Am - Michael Collins Hashamomuck Cove Study 3. 9:30 Am - Jeff Standish Upcoming Hunting Season & Request for Assistance from Mattituck Fire Dept. with Light bulb Changes at Parks 4. 9:45 Am - Jeff Standish and John Sepenoski SCWA construction at Laurel Lake 5. 10:00 Am - Councilman Ruland and Jeff Standish Town Parking Facilities 6. 10:15 Am - Councilman Dinizio and Jamie Richter Justice Court Building 7. 10:30 Am - Councilman Dinizio and Michael Collins Love Lane Traffic Study 8. Councilman Ruland Pay to Park 9. Councilwoman Doherty Request for Support from Southold Park District concerning Horton Point Lighhouse property Southold Town Meeting Agenda - September 6, 2016 Page 3 10. Councilwoman Doherty Fees for Use of Town Boat Ramps 11. Councilwoman Doherty Parking Issues on First Street, New Suffolk 12. Proposed Amendments to Fishers Island Ferry District Enabling Act 13. Dissolution of Southold Waste Water District 14. Dumpsters in Residential Zones 15. Commercial Vehicle Fee Structure for Refuse Permits 16. EXECUTIVE SESSION - Labor - Matters Involving Employment of Particular Person(S) 11:30 am - Chief Flatley and John Cushman 11:45 am - Bob Ghosio and Melissa Spiro 17. EXECUTIVE SESSION - Litigation Kelly v. Town of Southold Town of Southold v. Vineyard 48 MINUTES APPROVAL RESOLVEDaccepts the minutes dated that the Town Board of the Town of Southold hereby : Tuesday, June 14, 2016 RESOLVEDaccepts the minutes dated that the Town Board of the Town of Southold hereby : Tuesday, June 28, 2016 RESOLVEDaccepts the minutes dated that the Town Board of the Town of Southold hereby : Tuesday, July 12, 2016 V. RESOLUTIONS 2016-792 CATEGORY: Audit DEPARTMENT: Town Clerk Approve Audit RESOLVED approves the audit dated that the Town Board of the Town of Southold hereby September 6, 2016. Vote Record - Resolution RES-2016-792  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended  James Dinizio Jr  Defeated  Tabled  William P. Ruland  Withdrawn  Jill Doherty Supervisor's Appt Southold Town Meeting Agenda - September 6, 2016 Page 4 Tax Receiver's Appt  Robert Ghosio  Rescinded  Louisa P. Evans Town Clerk's Appt Scott A. Russell  Supt Hgwys Appt No Action Lost  2016-793 CATEGORY: Set Meeting DEPARTMENT: Town Clerk Next Town Board Meeting RESOLVED held, that the next Regular Town Board Meeting of the Southold Town Board be Tuesday, September 20, 2016 at the Southold Town Hall, Southold, New York at 7:30 P.M. Vote Record - Resolution RES-2016-793  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action  Lost 2016-794 CATEGORY: Budget Modification DEPARTMENT: Solid Waste Management District SWMD Budget Mods Financial Impact: Use increased revenues to cover increased costs for C&D disposal, Town garbage bags; re-direct appropriations to cover engineering fees for LSWMP and CAT 966 line for overdraw and repairs to A/C system. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2016 Solid Waste Management District budget as follows: Southold Town Meeting Agenda - September 6, 2016 Page 5 Increase Revenues: SR 2130.30 C&D Tip Fees $45,000 SR 2130.40 Town Garbage Bag Fees 11,000 Decrease Appropriations: SR 8160.4.100.200 Diesel Fuel 7,500 SR 8160.4.400.665 Repairs – CBI Grinder 2,500 SR 9010.8.000.000 Retirement Benefits 18,000 Total $84,000 Increase Appropriations: SR 8160.4.100.551 Maint/Supply CAT 966 Loader $ 500 SR 8160.4.400.100 Engineering 25,000 SR 8160.4.400.655 Repairs CAT 966 Loader 2,500 SR 8160.4.100.650 Town Garbage Bags 11,000 SR 8160.4.400.810 C&D Removal 45,000 Total $84,000 Vote Record - Resolution RES-2016-794  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled Withdrawn William P. Ruland  Supervisor's Appt Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action  Lost 2016-795 CATEGORY: Budget Modification DEPARTMENT: Land Management Coordination 2016 Budget Modification - Land Management Financial Impact: budget modification to provide additional funds for historic aerials. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2016 Land Management Coordination General Fund Whole Town budget as follows: TO: Southold Town Meeting Agenda - September 6, 2016 Page 6 A.1989.4.400.300 Aerial Photos $4400 FROM: A.1989.4.400.200 Training $4400 Vote Record - Resolution RES-2016-795  Adopted Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-796 CATEGORY: Bid Acceptance DEPARTMENT: Highway Department Accept Bid Item #8 Road Treatment RESOLVED that the Town Board of the Town of Southold hereby amends resolution #2016- 752, adopted at the August 9, 2016 regular Town Board meeting to read as follows: RESOLVED that the Town Board of the Town of Southold hereby accepts the following bids for Item #8, Type 6 Asphalt, to be picked up by the Town: East Island Asphalt Corp Bid #1 $85.00 Corazzini Asphalt Bid #2 $72.00 Corazzini Paving Products Vote Record - Resolution RES-2016-796  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended  James Dinizio Jr Defeated  TabledWilliam P. Ruland  Withdrawn Jill Doherty  Supervisor's Appt Robert Ghosio Tax Receiver's Appt Southold Town Meeting Agenda - September 6, 2016 Page 7 Rescinded  Louisa P. Evans  Town Clerk's Appt  Scott A. Russell Supt Hgwys Appt No Action Lost 2016-797 CATEGORY: Employment - Town DEPARTMENT: Accounting Accept the Resignation of Clerk Typist Laura Wright RESOLVED that the Town Board of the Town of Southold hereby accepts the resignation of Laura Wright from the position of Clerk Typist in the Solid Waste District, effective September 27, 2016. Vote Record - Resolution RES-2016-797  Adopted Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded  Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action Lost  2016-798 CATEGORY: Refund DEPARTMENT: Town Clerk Clean Up Deposit Returns WHEREAS the following groups have supplied the Town of Southold with a Clean-up Deposit for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it Southold Town Meeting Agenda - September 6, 2016 Page 8 RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in to the following: Name Date Received Amount Transfiguration of Christ 6/10/16 $250.00 Greek Orthodox Church PO Box 814 Mattituck, NY 11952 Old Town Arts & Crafts Guild 6/10/16 $250.00 (8/6/16 event) PO Box 392 Cutchogue, NY 11935 Southold Yacht Club 5/17/16 $250.00 PO Box 546 Southold, NY 11971 Vote Record - Resolution RES-2016-798  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-799 CATEGORY: Refund DEPARTMENT: Town Clerk Refund Beach Sticker - Libassi RESOLVED that the Town Board of the Town of Southold hereby authorizes a refund of $10.00 to Alice S. Powers, PO Box 16, Laurel, NY 11948 for a Resident Beach Permit that was issued in error. Vote Record - Resolution RES-2016-799  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended  James Dinizio Jr  Defeated  Southold Town Meeting Agenda - September 6, 2016 Page 9 Tabled  William P. Ruland  Withdrawn  Jill Doherty Supervisor's Appt Robert Ghosio  Tax Receiver's Appt Rescinded Louisa P. Evans  Town Clerk's Appt  Scott A. Russell Supt Hgwys Appt  No Action  Lost  2016-800 CATEGORY: Employment - Town DEPARTMENT: Accounting Hire School Crossing Guard - Police Department RESOLVEDappoints George G. that the Town Board of the Town of Southold hereby Lessard III to the position of School Crossing Guard at the daily rate of $107.19 effective September 7, 2016. Vote Record - Resolution RES-2016-800  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-801 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Land Preservation Contract PW Grosser Sill Farm Asbestos Remediation RESOLVED that the Town Board of the Town of Southold hereby authorizes Scott A. Russell to enter into a professional services contract with P.W. Grosser Consulting, Inc. for asbestos Southold Town Meeting Agenda - September 6, 2016 Page 10 abatement of the Sill’s Farm Property Main House located at 70282 & 70284 Main Road in Greenport, at a cost not to exceed $9,651.50 as outlined in their proposal dated August 8, 2016, said services to be a legal charge to CM.8710.2.400.200, all in accordance with the Town Attorney. Vote Record - Resolution RES-2016-801  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2016-802 CATEGORY: Advertise DEPARTMENT: Police Dept Police Department-Advertise for Detention Attendant RESOLVEDauthorizes and directs the that the Town Board of the Town of Southold hereby Town Clerk to advertise for the position of Detention Attendant for the Police Department at rate of $17.51per hour. Vote Record - Resolution RES-2016-802  Adopted Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded  Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action Lost  Southold Town Meeting Agenda - September 6, 2016 Page 11 2016-803 CATEGORY: Equipment DEPARTMENT: Highway Department Purchase Asphalt Hot Box RESOLVED that the Town Board of the Town of Southold, pursuant to General Municipal law section 103(6), hereby authorizes Town of Southold Superintendent of Highways Vincent Orlando to enter into an agreement with the Town of Riverhead for the purchase of one (1) used ”Asphalt Hot Box” in an amount not to exceed $2,500.00, subject to the approval of the Town Attorney. Vote Record - Resolution RES-2016-803  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2016-804 CATEGORY: Attend Seminar DEPARTMENT: Highway Department Attend Seminar - Highway Resolved that the Town Board of the Town of Southold herby grants permission to Vincent Orlando and Roger Tabor to attend the 2016 annual Suffolk County Highway Superintendents Association conference on September 18 & 19, 2016 on Shelter Island. The registration fee of $200.00, to be a legal charge to (meetings and seminars) Highway 2016 budget. Travel by Town vehicle Vote Record - Resolution RES-2016-804  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended James Dinizio Jr  Defeated William P. Ruland  Tabled Withdrawn  Jill Doherty Supervisor's Appt  Robert Ghosio  Tax Receiver's Appt  Louisa P. Evans  Rescinded  Southold Town Meeting Agenda - September 6, 2016 Page 12 Town Clerk's Appt  Scott A. Russell  Supt Hgwys Appt  No Action Lost 2016-805 CATEGORY: Attend Seminar DEPARTMENT: Highway Department Attend Seminar - Highway RESOLVED that the Town Board of the Town of Southold hereby grants permission for Tom Skabry to attend a seminar titled “ANSI Z133.1 Safety Standards Electricity Awareness” on September 23, 2016 to be held at the Double Tree Inn, Andover, MA. Registration is free, all expenses for, travel and lodging to be a legal charge to the (meetings and seminars) Highway 2016 budget. Vote Record - Resolution RES-2016-805  Adopted  Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt Scott A. Russell  No Action Lost 2016-806 CATEGORY: Authorize to Bid DEPARTMENT: Highway Department Advertise for Truck for Highway Resolved that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk’s office to advertise for bid two new Dodge 2017 RAM 4500 regular chassis 4x4 in Red, 6.4L V8 Heavy Duty Hemi Engine, 6-spd AS66RC HD trans, HD plow group, trailer break control, 40/20/40 bench seat. A second bid with the above mentioned plus a 9-foot Fisher HD plow and a 2-3yard Rugby dump body, or equivalent. Southold Town Meeting Agenda - September 6, 2016 Page 13 Vote Record - Resolution RES-2016-806  Adopted Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-807 CATEGORY: Budget Modification DEPARTMENT: Accounting Budget Modification for the Capital Fund Financial Impact: Approrpiate bond premium for debt issuance costs RESOLVED that the Town Board of the Town of Southold hereby increases the 2016 Capital Fund budget as follows: Revenues: H.2710.00 Premium on Obligations $30,000 Total $30,000 Appropriations: H.1380.4.500.100 Fiscal Agent Fees, Bond Counsel/Bond Fees $30,000 Total $30,000 Vote Record - Resolution RES-2016-807  Yes/AyeNo/NayAbstainAbsent Adopted  Adopted as Amended James Dinizio Jr Defeated William P. Ruland  Tabled Jill Doherty  Withdrawn  Supervisor's Appt  Robert Ghosio Tax Receiver's Appt  Louisa P. Evans  Rescinded  Scott A. Russell  Town Clerk's Appt  Supt Hgwys Appt Southold Town Meeting Agenda - September 6, 2016 Page 14 No Action  Lost  2016-808 CATEGORY: Committee Resignation DEPARTMENT: Town Clerk ARC Resignation RESOLVED that the Town Board of the Town of Southold hereby accepts the resignation of Joseph (Skip) Lee from the Architectural Review Committee effective immediately. Vote Record - Resolution RES-2016-808  Adopted Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action  Lost  2016-809 CATEGORY: Close/Use Town Roads DEPARTMENT: Town Clerk Grant Permission to the Cutchogue-New Suffolk Historical Council to Hold Its Annual Car Show Financial Impact: Total Police Department Cost for Event =$263.36 RESOLVEDgrants permission to the that the Town Board of the Town of Southold hereby Cutchogue-New Suffolk Historical Council to hold its Annual “Back in Time Before 1959” Car Show on the Cutchogue Village Green, Cutchogue on Sunday October 2, 2016 from 9:00 AM to 4:00 PM provided they file a Certificate of Liability Insurance naming the Town of Southold as addition insured for two million dollars and comply with all the conditions of the Town’s Policy for Special Events on Town Properties. All fees with the exception of the clean- up deposit shall be waived. Southold Town Meeting Agenda - September 6, 2016 Page 15 Vote Record - Resolution RES-2016-809  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2016-810 CATEGORY: Refund DEPARTMENT: Town Clerk Zoning Board of Appeals Refunds RESOLVED that the Town Board of the Town of Southold hereby grants a partial refund to the following applicant; as the Zoning Board of Appeals has been notified by the Building Department that a variance is no longer required. Donna & Joseph Pradas $500.00 425 Birch Drive Laurel, NY 11948 Vote Record - Resolution RES-2016-810  Adopted Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded  Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action Lost  Southold Town Meeting Agenda - September 6, 2016 Page 16 2016-811 CATEGORY: Employment - FIFD DEPARTMENT: Accounting Appoint Hannah Peabody Part Time Cashier RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted August 29, 2016 that appoints Hannah Peabody to the position of part time Cashier at a rate of $10.99 per hour effective September 16, 2016. Vote Record - Resolution RES-2016-811  Adopted Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt  Scott A. Russell  No Action  Lost  2016-812 CATEGORY: Employment - FIFD DEPARTMENT: Accounting Accept Resignation of Kathryn Peabody RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted August 29, 2016 that accepts the resignation effective August 1, 2016 of Kathryn Peabody, part time Clerk, for the Fishers Island Ferry District. Vote Record - Resolution RES-2016-812  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended James Dinizio Jr Defeated Tabled William P. Ruland  Withdrawn  Jill Doherty  Supervisor's Appt  Robert Ghosio Tax Receiver's Appt  Rescinded  Louisa P. Evans  Town Clerk's Appt  Scott A. Russell  Supt Hgwys Appt Southold Town Meeting Agenda - September 6, 2016 Page 17 No Action  Lost  2016-813 CATEGORY: Employment - FIFD DEPARTMENT: Accounting Appoint Waters & Hoyt RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted August 29, 2016 that appoints Rick Waters as part time Deckhand at a rate of $10.99 per hour effective September 7, 2016 and appoints Dylan Hoyt as full time Deckhand at a rate of $14.93 per hour effective September 7, 2016. Vote Record - Resolution RES-2016-813  Adopted Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action  Lost  2016-814 CATEGORY: Authorize to Bid DEPARTMENT: Highway Department Advertise for Sidewalk Project on Fishers Island Resolved that the Town Board of the Town of Southold hereby authorizes and directs the Town clerk to advertise for pricing for Masonry sidewalk repairs and replacement bids for the calendar year 2016-17. Specifications will be available at the Clerk’s office for review. Vote Record - Resolution RES-2016-814  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended  James Dinizio Jr  Defeated  Southold Town Meeting Agenda - September 6, 2016 Page 18 Tabled  William P. Ruland  Withdrawn  Jill Doherty Supervisor's Appt Robert Ghosio  Tax Receiver's Appt Rescinded Louisa P. Evans  Town Clerk's Appt  Scott A. Russell Supt Hgwys Appt  No Action  Lost  2016-815 CATEGORY: Budget Modification DEPARTMENT: Police Dept Police Department-Monaco Donation Financial Impact: Donation - Andrew Monaco RESOLVED increases the 2016 Total that the Town Board of the Town of Southold hereby Whole Town Fund budget as follows: Revenues: A.2705.40 Gifts & Donations $1,500 Total $1,500 Appropriations: A.3120.2.500.775 Police/Other Equip/In Car Video $1,500 Total $1,500 Vote Record - Resolution RES-2016-815  Adopted  Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt Scott A. Russell  No Action Lost  Southold Town Meeting Agenda - September 6, 2016 Page 19 2016-816 CATEGORY: Budget Modification DEPARTMENT: Accounting Budget Modification for Road End Restorations Financial Impact: Provide additional appropriation for Road End restorations, 90% funded by FEMA RESOLVED that the Town Board of the Town of Southold hereby modifies the 2016 budget as follows: Highway Fund Part Town Decrease Appropriations: DB.5110.4.100.200 Fuel/Lubricants $ 2,500 Increase Revenues: DB.4960.50 FEMA Aid 22,500 Total $25,500 Increase Appropriations: DB.5110.4.400.800 Road End Restoration $25,000 Total $25,000 Vote Record - Resolution RES-2016-816  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-817 CATEGORY: Attend Seminar DEPARTMENT: Town Attorney Attend Seminar Town Attorneys RESOLVED that the Town Board of the Town of Southold hereby grants permission to Town Attorney, William M. Duffy and Assistant Town Attorney, Damon A. Hagan to attend the Southold Town Meeting Agenda - September 6, 2016 Page 20 seminar entitled “Supreme Court Review” at the Touro Law Center in Central Islip, New York, on September 30, 2016. All expenses for registration and travel are to be a charge to the 2016 Town Attorney budget. Vote Record - Resolution RES-2016-817  Adopted Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-818 CATEGORY: Budget Modification DEPARTMENT: Accounting Budget Modification for Property Maintenance and Repairs Financial Impact: Provide funding for milling and repaving of airport driveway at Fishers Island RESOLVED that the Town Board of the Town of Southold hereby modifies the 2016 General Fund Whole Town budget as follows: From: A.1990.4.100.100 Unallocated Contingencies $7,930 Total $7,930 To: A.1620.4.400.200 Buildings & Grounds Property Maintenance and Repairs $7,930 Total $7,930 Vote Record - Resolution RES-2016-818  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended  James Dinizio Jr Defeated  TabledWilliam P. Ruland  Withdrawn  Jill Doherty  Supervisor's Appt Robert Ghosio Tax Receiver's Appt Southold Town Meeting Agenda - September 6, 2016 Page 21 Rescinded  Louisa P. Evans  Town Clerk's Appt  Scott A. Russell Supt Hgwys Appt No Action Lost 2016-819 CATEGORY: Budget Modification DEPARTMENT: Highway Department 2016 Budget Modification - Highway Financial Impact: to cover over extended budget lines RESOLVED that the Town Board of the Town of Southold hereby modifies the 2016 Highway Fund Part Town budget as follows: From: DB.5142.1.100.100 Snow Removal Regular Earnings 24,274.00 DB.5110.4.100.200 Fuel/Lubricants 9,500.00 TOTAL $33,774.00 To: DB.5110.4.100.100 Miscellaneous Supplies 1,500.00 DB.5130.2.500.300 Other Equipment 6,000.00 DB.5110.4.100.350 Traffic Paint 1,049.00 DB.5130.4.100.550 Tires 2,000.00 DB.5140.1.100.100 Brush & Weed Regular Earnings 20,000.00 DB.5140.1.100.200 Brush & Weed Overtime Earnings 2,000.00 DB.5140.4.600.300 Travel 1,000.00 DB.5130.2.500.400 Radio Equipment 225.00 TOTAL: $33,774.00 Vote Record - Resolution RES-2016-819  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended  Defeated  James Dinizio Jr Tabled William P. Ruland  Withdrawn Jill Doherty  Supervisor's Appt  Tax Receiver's Appt  Robert Ghosio Rescinded  Louisa P. Evans  Town Clerk's Appt  Scott A. Russell  Supt Hgwys Appt  No Action  Lost Southold Town Meeting Agenda - September 6, 2016 Page 22 2016-820 CATEGORY: Budget Modification DEPARTMENT: Justice Court 2016 Budget Modification Financial Impact: To cover the purchase of furniture for court office. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2016 General Fund Whole Town budget as follows: To: A.1110.2.100.300 Justices Equipment $2,000.00 Chairs A.1110.2.100.200 Justices Equipment $2,000.00 File Cabinets Total $4,000.00 From: A.1110.2.200.600 Other Office Equipment $4,000.00 Total $4,000.00 Vote Record - Resolution RES-2016-820  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-821 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Town Attorney Southold Town Meeting Agenda - September 6, 2016 Page 23 Lease Agreement W/FIFD & FI Waste Management District RESOLVED that the Town Board of the Town of Southold hereby authorizes Supervisor Scott A. Russell to execute the renewal of a Lease Agreement between the Town of Southold, as Landlord, the Fishers Island Ferry District, as Managing Agent, and the Fishers Island Waste Management District, as Tenant, for the purpose of maintaining a Solid Waste Transfer Station, for a two year term, subject to the approval of the Town Attorney. Vote Record - Resolution RES-2016-821  Adopted  Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt Scott A. Russell  No Action Lost 2016-822 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Town Attorney AAA Transportation Agreement RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Agreement between the Town of Southold and the Suffolk County Office for the Aging for the Town to receive funding under the AAA Transportation Program, IFMS No. 00000007724 No. 001-6806-4980-95294, not to exceed $8,016.00 for the period April 1, 2016 through March 31, 2017 (with one extension at the County’s option), subject to the approval of the Town Attorney. Vote Record - Resolution RES-2016-822  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended  James Dinizio Jr Defeated  Tabled  William P. Ruland  Withdrawn Jill Doherty  Supervisor's Appt Robert Ghosio Tax Receiver's Appt  RescindedLouisa P. Evans  Town Clerk's Appt  Scott A. Russell  Supt Hgwys Appt  No Action  Southold Town Meeting Agenda - September 6, 2016 Page 24 Lost  2016-823 CATEGORY: Budget DEPARTMENT: Fishers Island Ferry District FIFD - Gilbert Associates RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated August 15, 2016 in regard to a service agreement with Gilbert Associates. Vote Record - Resolution RES-2016-823  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-824 CATEGORY: Audit DEPARTMENT: Fishers Island Ferry District FIFD Audit 2015 RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated August 15, 2016 which accepted the Financial Audit of 2015. Vote Record - Resolution RES-2016-824  Yes/AyeNo/NayAbstainAbsent Adopted  Adopted as Amended  James Dinizio Jr Defeated  William P. Ruland  Tabled  Jill Doherty  Withdrawn  Supervisor's Appt Robert Ghosio Southold Town Meeting Agenda - September 6, 2016 Page 25 Tax Receiver's Appt  Louisa P. Evans  Rescinded  Scott A. Russell Town Clerk's Appt Supt Hgwys Appt No Action Lost  2016-825 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Fishers Island Ferry District FIFD - Agreement for Secretarial and Transcription Services RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated August 29, 2016 in regard to accepting proposal of Deanna Ross for secretarial and transcription services. Vote Record - Resolution RES-2016-825  Adopted Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action  Lost  2016-826 CATEGORY: Employment - Town DEPARTMENT: Accounting Appoint John E. Baglivi Temporary Custodial Worker I RESOLVEDappoints John E. Baglivi to that the Town Board of the Town of Southold hereby the temporary position of Custodial Worker I for the Department of Public Works to open, close and clean several beach bathrooms on weekends effective September 10 through September 25 at a rate of $14.49 per hour, to be reimbursed for use of personal vehicle to travel between beach locations. Southold Town Meeting Agenda - September 6, 2016 Page 26 Vote Record - Resolution RES-2016-826  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2016-827 CATEGORY: Litigation DEPARTMENT: Town Attorney Retain Devitt, Spellman, Barrett LLP as Special Counsel/Kelly RESOLVED that the Town Board of the Town of Southold hereby authorizes the Town Attorney to retain Devitt Spellman Barrett LLP as Special Counsel to represent the Town of Southold in an action in Supreme Court, Suffolk County, commenced by Frank J. Kelly and Elizabeth G. Kelly. Vote Record - Resolution RES-2016-827  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-828 CATEGORY: Litigation DEPARTMENT: Town Attorney Southold Town Meeting Agenda - September 6, 2016 Page 27 Retain Sinnreich, Kosakoff & Messina Regarding Town Code Violations on SCTM #1000-35-1-4 RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute a retainer agreement with the law firm Sinnreich, Kosakoff & Messina, LLP, as special counsel to the Town of Southold to commence a civil action in Supreme Court, Suffolk County, against the owner of property identified on the Suffolk County Tax Map as 1000-35-1-14 regarding Town Code violations, subject to the approval of the Town Attorney. Vote Record - Resolution RES-2016-828  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-829 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Town Attorney Extend Lease Agreement with Glover Brothers LLC authorizes and directs RESOLVED that the Town Board of the Town of Southold hereby Supervisor Scott A. Russell to enter into an extension of the lease agreement between Town of Southold and Glover Brothers, LLC for the use of a storage facility for the purpose of providing winter storage for equipment used by the Southold Town Highway Department and Public Works Department located on Cox Lane, Cutchogue, at a cost of $500.00 per month, on a month-to-month basis. Vote Record - Resolution RES-2016-829  Adopted Yes/AyeNo/NayAbstainAbsent Adopted as Amended James Dinizio Jr  Defeated  Tabled  William P. Ruland Withdrawn  Jill Doherty  Supervisor's Appt  Robert Ghosio  Tax Receiver's Appt  Rescinded Louisa P. Evans Town Clerk's Appt Scott A. Russell  Supt Hgwys Appt Southold Town Meeting Agenda - September 6, 2016 Page 28 No Action  Lost  2016-830 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Town Attorney Fishers Island Tennis Courts Lease Agreement RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Lease Agreement between the Town of Southold and the Fishers Island School District in connection with maintenance of the tennis courts for a three year term at a cost of $1.00 per year, subject to the filing with the Town Clerk of a One Million Dollar Certificate of Insurance naming the Town of Southold as additional insured, and further subject to the approval of the Town Attorney. Vote Record - Resolution RES-2016-830  Adopted Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action  Lost  2016-831 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Town Attorney Satisfaction of Mortgage - Rasmussen RESOLVED, that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute a Satisfaction of Mortgage to Evelyn Rasmussen for the property known as 355 Riley Avenue, Mattituck, New York (SCTM No. 1000-143.00-04.00- 019.000), subject to the approval of the Town Attorney. Southold Town Meeting Agenda - September 6, 2016 Page 29 Vote Record - Resolution RES-2016-831  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2016-832 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Town Attorney Satisfaction of Mortgage - Singleton RESOLVED, that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute a Satisfaction of Mortgage to Hesikiah Singleton and Ethel Singleton for the property known as 845 Wiggins Street, Greenport, New York (SCTM No. 1000-048.00-01.00-019.000), subject to the approval of the Town Attorney. Vote Record - Resolution RES-2016-832  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-833 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Town Attorney Southold Town Meeting Agenda - September 6, 2016 Page 30 Execute Project Quotation from IMPACT RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Lloyd Reisenberg, Network and Systems Administrator to execute the Project Quotation between the Town of Southold and Impact for upgrades to the Police Department’s Computer Aided Dispatch at no charge, subject to the approval of the Town Attorney. Vote Record - Resolution RES-2016-833  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2016-834 CATEGORY: Local Law Public Hearing DEPARTMENT: Town Attorney Local Law in Regard to Dumpsters WHEREAS there has been presented to the Town Board of the Town of Southold, Suffolk th A Local Law to County, New York, on the 9 day of September, 2016, a Local Law entitled “ consider amending Southold Town Code Chapter 100 (Buildings, Unsafe; Property Maintenance) to (i) restrict the placement of dumpsters on residential properties ” and WHEREAS the Town Board of the Town of Southold will hold a public hearing on the aforesaid th 4 day of Local Law at the Southold Town Hall, 53095 Main Road, Southold, New York, on the October, 2016 at 4:33 p.m. at which time all interested persons will be given an opportunity to be heard. A LOCAL LAW to consider amending Southold Town The proposed Local law entitled, “ Code Chapter 100 (Buildings, Unsafe; Property Maintenance) to (i) restrict the placement of dumpsters on residential properties ” reads as follows: LOCAL LAW NO. _____ OF 2016 A LOCAL LAW to consider amending Southold Town Code A LOCAL LAW entitled to “ Chapter 100 (Buildings, Unsafe; Property Maintenance) Southold Town Meeting Agenda - September 6, 2016 Page 31 BE IT ENACTED by the Town Board of the Town of Southold as follows: I. Purpose The purpose of this amendment is to amending restrict the placement of dumpsters on residential properties II. Chapter 100 of the Code of the Town of Southold is hereby amended as follows: § 100-4 Standards. A. Property maintenance. (1) Surface and subsurface water shall be adequately drained to protect buildings and structures, to prevent damage to adjacent property and to prevent the development of stagnant ponds. Swimming pools, spas, hot tubs and other similar structures erected for recreational use shall be maintained so as to avoid the stagnation of the water therein. (2) Landscaping shall be adequately maintained so that lawns, hedges, bushes, weeds and trees do not become overgrown and unsightly so as to constitute an unsafe condition or blight. At no time shall landscaping, hedges, bushes, weeds or trees create an impediment to emergency and/or fire rescue vehicle access. (3) Garbage, crates, rubbish, refuse or debris shall be kept inside a building or buildings on the premises, or in an acceptable enclosed container, and shall be regularly collected and removed from the premises. (4) No dumpster shall be permitted in the front yard or side yard of a residential property for more than two weeks, unless the property benefits from an open and valid building permit. If the property benefits from an open and valid building permit, said dumpster may remain in the front yard or side yard until either the building permit expires, or a certificate of occupancy and/or compliance is issued for the work described in the permit, whichever occurs first. Thereafter, the dumpster must be removed. Properties used for bonafide agricultural production shall not be subject to this provision. (5) (4) Open wells, cesspools or cisterns shall be securely closed or barricaded to prevent access by the public. (6) (5) Junked or unregistered vehicles may not be located or stored in open view but shall be stored in a suitable location inside a building or behind a fence outside of public view. (7) (6) Exterior facades shall at all times be kept free of graffiti or other defacement. III. Severability If any clause, sentence, paragraph, section, or part of this Local law shall be adjudged by any court of competent jurisdiction to be invalid, the judgement shall not affect the validity of this law as a whole or any part thereof other than the part so decided to be unconstitutional or invalid. IV. Effective Date This Local Law shall take effect immediately upon filing with the Secretary of State as provided by law. Southold Town Meeting Agenda - September 6, 2016 Page 32 Vote Record - Resolution RES-2016-834  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2016-835 CATEGORY: Committee Appointment DEPARTMENT: Town Clerk Land Preservation Committee RESOLVED that the Town Board of the Town of Southold hereby appoints William George Lee to the position of Member of the Land Preservation Committee for the term to expire on March 31, 2017, effective immediately, to serve at no compensation. Vote Record - Resolution RES-2016-835  Adopted  Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded  Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action Lost  2016-836 CATEGORY: Committee Appointment DEPARTMENT: Town Clerk Appointment to Helicopter Committee Southold Town Meeting Agenda - September 6, 2016 Page 33 RESOLVED that the Town Board of the Town of Southold hereby appoints Pat McIntyre and Jim Underwood to the Helicopter Steering Committee. Vote Record - Resolution RES-2016-836  Adopted Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action  Lost  VI. PUBLIC HEARINGS