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Home My WebLink About1996 y - ��'f� f ��`� . � � ! , , P; � �� ' � '� � � � • , ., , All Numbers in This Report Have Been Rounded To The ' , Nearest Dollar•� ANNUAL FINANCIAL REPORT UPDATE DOCUMENT For The TOWN OF SOUTHOLD COUNTY OF SUFFOLK � For The Fiscal Year Ended 1996 �� AUTHORIZATION - � ARTICLE 3, SECTION 30 of the GENERAL MUNICIPAL LAW: 1. ***Every Municipai Corporation �`"""shall annually make a report of its financial condition to the Comptroller. Such report shall be made by the Chief Fiscal Officer of such Municipal Corporation 'k*�` 5. All reports shafl be certified by the officer making the same and shall be filed with the Comptroiler within sixty days after the close of the fiscal yea� of such Municipal Corporation "*'"` It shall be the duty of the incumbent officer at the � time such reports are required to be filed with the Comptroller to file such;report"`'"" State of NEW YORK Office of The State Comptroller � Division of Municipal Affairs - Albany, New York 12236 - � 9 CERTIFICATION UF CHIEF FISCAL UFFICER for the fiscal year ended 1996 �, .dean ti+�1. CQchran , hereby c�rtify that I am the Chi�ef Fiscal Officer of#he Town Qf Sau#hold , �nd that#he informatian prnvided in the annual fiancial report of#he Town af Southald dat�� 12f3�j96 , , is true and carrect to the best of my knowle�lge and belief. By entering the p�rsonal identification number assigned by the Offi�ce �f the S#�#e Comptroller#o me as the Chief Fiscal 4fficer of the Town of Sou#hold , �nd adopted by me as my signa#ure for use in conjuction wi#h#h�filing of the Town af Sou#hold 's annual finenGial report. I am evidencing my express intent to authenticate m�vi certifica#ion of#he Town �f Southold 's annual financial report dated ��3�f 96 and filed 6y m�ans of electronic data transmission. John A. Cushmare II ****'�* Jean't+�l. Cochran Name �f Report Preparer if Personal Identifica#ion hlumber Name differen#than Chief Fis�cal Officer of Chief Fiscal Officer Supen+risor 53095 M�in Rnad, �outhold, 5�16-765-4333 Title Official�ddress Telephone Num6er 516-765-1889 2j26197 Office Telephane Number Date 1 � _._Y; - Up/Download _ The Up/Download button on the Main Menu button bar has two functions.- Upload refers to the process of sending your completed Annual Financial Report's data files to SCAN (State Comptroller's Assistance Network) for OSC (Office of the - State Comptroller) use. Uploading is the equivalent to mailing your report when you file manually. There is no need to file a complete hard copy report with OSC if you upload your completed Electronic Annual Financial Report. The only� hard copy requirement would be your Notes to Financial Statements. Downloading is how you get the software from OSC to your Personal Computer. If you are reading this by accessing it through the filing software, you have probably completed the downloading process. Worldgroup or Worldgroup Manager refers to the communications software, customized by OSC for use with SCAfV, that was sent to you by diskette. OSC recommends installing both Worldgroup Manager and the AUD/AFR Filing Software on your C hard drive to take advantage of automatic features built into both pieces of software. Downloading In order to file your Annual Financial Report electronically with OSC you will need a Personal Computer which meets the minimum hardware requirements. You need to install the Borland Database Engine on your PC. You also need to install the AUD/AFR Filing Software and your municipality's prior year data file. Refer to printed Installation Instructions which can be found on SCAN if you need help with installation and downloading. Download the file INSTINFO.TXT from SCAN, log off SCAN to avoid extra phone charges, print the file with a text editor or word processor, read it thoroughly and perform required setup work before logging on to SCAN to download the other required files. The Download button on the Main Menu button bar starts up Worldgroup Manager if Worldgroup iVlanager is installed on your C:\ hard drive. Uploading Uploading should not take place until after you have completed entering all your data, run all the edits, and made all necessary data corrections. 1. Begin the Upload process by clicking on the Up/Download button on the Main Menu button bar. � 2. A message should appear asking "You have to have Worldgroup on your C drive to upload. Continue?" .� 3. If you have Worldgroup on your C hard drive click OK, otherwise click Cancel. 4. If you have any-unbalanced edits_remaining a message box will appear titled Confirm with the message, "You have unbalanced edits, are you sure you still want to upload?" If you iiave some type of edit error that you just can't resolve, click on OK otherwise click on Cancel and return to the Financial Section and make data correction(s). . 5. If you had no edit errors or had unresolvable edit errors and clicked on OK in the previous step the next screen that will appear is the Certification Menu. Fill in the required screens and select Exit from the screen's menu to continue. If you do not fill in all required information on the Certification screen an error message will appear. Refer to Certification in this Help system for a more detailed explanation of the Certification screen. 6. The next thing to appear should be an Information dialog box asking if you want a hard copy receipt mailed to you. This takes the place of the response card that is mailed to you with your hard copy AUD/AFR. If you would like a hard copy receipt click on Yes, if not click on No. � - 7. The Aud - Upload - Compression module appears next. Pressing the OK button will begin the file compression - process. This process can take from 30 seconds to a few minutes depending on the speed of your PC. 8. A Confirm dialog box appears next asking "Compression done Start Worldgroup?" Clicking on Yes will start Worldgroup and clicking on No will start up and bring you to the Main Menu in the AUD/AFR Filing Software. 9. Start Worldgroup Manager by clicking on the telephone icon which should connect you to SCAN. 10. From the State Comptroller's Assistance Network- Main System Menu click on the Official Electronic Filing icon represented by a handshake. You will not see this icon if you do not log on to SCAN with the proper 12 digit User ID. 11. From the next menu click on the SEND Current Data File to OSC icon. 12. The Upload a File dialog box appears next. A screen print of this window appears below. The key here is to make sure the proper filename appears with an .LZH extension as in the example below. Your filename will be the eight digit code which was the same as your Prior Year Data File name with an .LZH extension. Do not upload the eight digit filename with the .EXE extension, this was your Prior Year Data File. •� > -., �m�� 13. After clicking on OK once you have the proper filename in the File Name box a dialog box appears where you can enter a description. Enter your municipalitiy's name, class and fiscal year end data including the year. This will help OSC identify your file. 14. Stay on SCAN long enough for your data file to finish uploading. A progress meter will appear in the upper right directly under the box which looks like an external modem. It is usually not visible unless you move the overlapping �' ,-, menus on top down by dragging them by their title bar. If you try to quit SCAN before uploading is complete, you should get a warning message. 15. After uploading is complete you can exit Worldgroup and leave SCAN and the AUD/AFR Filing process will be complete. Good job! r,--..._ i ." Certification Article 3,-Section-30 of the General Municipal Law states: 1. � Every Municipal Corporation � Shall Annually Make a Report of Its Financial Condition to the Comptroller. Such Report Shall Be Made by The Chief Fiscal Officer of Such Municipal Corporation *� - 5. All Reports Shall Be Certified by the Officer Making the Same and Shall Be Filed with the Comptroller Within Sixty Days after the Close of the Fiscal Year of Such Municipal Corporation � it Shall Be the Duty of the Incumbent Officer at the Time Such Reports Are Required to Be Filed with The Comptroller to File Such Report � Certification takes place as part of the Upload process. You will first get messages about having Worldgroup on your -- C:\ drive and running edits during the Upload process and then the Certification Screen will appear. Information fields which are called for multiple times on the screen should autofill. Fill in all required fields which are shown in the screen print below. The Personal Identification Number field should be filled in with the number provided by OSC. If you do not fill in all required fields the upload process will terminate. �- t ;= r � f } * CERTIFTCATTON OF FISCAL OFFICER * I, JEAN W. COCHRAN, CERT]FY THAT I AM THE CHIEF FISCAL OFFICER AND THAT THE]NFORMATION INCLUDED HEREIN IS TRUE AND CORRECT TO TI�BEST OF MY KNOWLEDGE AND BELIEF. SIGNATURE: L�/� TITLE: SUPERVISOR OFFICIAL ADDRESS: �3095 MAIN ROAD SOUrHOLD.NY 11971-0959 DATE: FEBRUARY 26_ 1997 TELEPHONE: (516)765-4333 CERTIF'ICATTON PAGE " *FINANCIAL SECTION* Financial Information for the following funds and account groups are included in the Annual Financial Report filed by your govemment for the fiscal year ended 1995 and has been used by the OSC as the basis for preparing this update document for the fiscal year ended 1996: (A) GENERAL � (B) GENERAL TOWN-OUTSIDE VG (CD) SPECIAL GRANT . (CS) RISK RETENTION (DA) HIGHWAY-TOWN-WIDE � (DB) HIGHWAY-PART-TOWN (S� FIRE PROTECTION � (SP) PARK (SR) REFUSE AND GARBAGE . (SS) SEWER , (SV1n WATER (SM) MISCELLANEOUS (H) CAPfTAL PROJECTS - (TA)AGENCY ({n GENERAL FIXED ASSETS (V1n GENERAL LONG-TERM DEBT All amounts included in this update document for 1995 represent data filed by your govemment with OSC as reviewed and adjusted where,necessary. � ***SUPPLEMENTAL SECTION '""" The Supplemental Section includes the following sections: f 1) Statement of Indebtedness 2) Schedule for Reporting Variable Rate, Discounted, and/or ' Negotiated Bonds and Notes ; 3) Schedule for Reporting All Installment Purchase . Contracts/Certificates of Participation , 4) Schedule of Securities for Collateralization - 5) Schedule of Time Deposits and Investments 6) Investment Certification � � ` '� Bank Reconciliation � � 8) Real Property Tax Levy and Related Information 9) Local Govemment Questionnaire • � ' 1,0) Notice of Tort Claims All numbers in this report will be rounded to the nearest dollar. �� 2 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 � *** FINANCfAL SECTION *** 3 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 " �, _ 'z_ — '-_ia - - �- - _ �}�y�`� -��x�k'F� al�d�tn�5 �i��• t "�"�� i _ _ _ �- ,e ,� x - 4 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (A) GENERAL Balance Sheet �� _ '�:�..:��i"-�;�,. �'�.;�••�.�.��;'.M,,�.,=�„ ��.,:- > :T�_z i:��'i:, y.�ws h:.F.�?`f:�'=��4�,,-°- �. - _ _ ,'�'� _--- �,., - Y.�=. .�'�la 5.�- „.r1- "=a'&:,^.r.�8 �i i _ � a q� i}„ yat�s u �,�, - ASSETS CASH 7,348 A200 5,678 CASH IN TIME DEPOSITS 1,531,087 A201 1,927,572 PETTY CASH 200 A210 200 CASH WITH FISCAL AGENT 10,000 A223 10,000 TAXES RECEIVABLE- CURRENT 12,821 A250 10,701 � ACCOUNTS RECEIVABLE 17,126 A380 25,022 STATE & FEDERAL OTHER 53,598 A410 70,376 - - � - DUE FROIVI OTHER FUNDS 714 A391 14,407 � � � DUE FROM OTHER GOVERfVMENTS 257,413 A440 ' 319,351 � - _ - INVENTORY 203 A445 506 PREPAID EXPENSES 24,949 A480 286,981 �; 5 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (A) GEIVERAL Balance Sheet _ ' - .� —y.�„m: ,niar:�_' -'-_i _ ' M ��•,�Y_ t ' ''�._' '`";t="�-'�'"' ,,i;�,��'� - � ,�� - _ 'T-�,�-�-�-+ ' - _.�e Es-� - - LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE 326,117 A600 305,140 DUE TO OTHER FUNDS A630 46,868 _ ....,� DUE TO OTHER GOVERNMENTS 1,105 A631 1,181 � - - DEFERRED REVENUES A691 575,515 F. _ .{ FUND EQUITY ' UNRESERVED FUND BALANCE APPROPRIATED 767,274 A910 746,848 � � - �` � _ - UNRESERVED FUND BALANCE UNAPPROPRIATED 820,963 A911 995,243 .� ..;� �. - " f 6 TOWN OF SOUTHOLD � ANNUAL UPDATE DOCUMENT • For The Fiscal Year Ended 1996 (A) GENERAL Results of Operations - .�_ _ _ ,� = �--�� - �::� •.�- � . DETAIL REVENUES AND OTHER SOURCES � REAL PROPERT`(TAXES 8,679,194 A1001 8,738,960 OTHER PAYMENTS IN LIEU OF TAXES 24,508 A1081 25,351 INTEREST& PENALTIES ON REAL PROP TAXES 36,658 A1090 42,451 NON PROP TAX DIST BY COUNTY 210,968 A1120 233,099 TREASURER FEES 1,584 A1230 ' 1,950 CLERK FEES 4,571 A1255 . 4,266 POLICE FEES 4,898 A1520 5,827 OTHER PUBLIC SAFETY DEPARTMENTAL INCOME 0 A1589 27,186 CHARGES-PROGRAMS FOR THE AGING � 106,877 A1972 � 115,656 , PARK AND RECREATIONAL CHARGES 59,763 A2001 68,322 SPECIAL RECREATIONAL FACILITY CHARGES 29,804 A2025 18,188 � OTHER HOME &COMMUNITY SERVICES INCOME 22,790 A2189 - 28,905 GENERAL SERVICES- INTER GOVERNMENT 54,360 A2210 47,778 PROGRAMS FOR AGING- OTHER GOVTS 112,780 A2351 122,648 INTERESTAND EARNINGS 284,809 A2401 281,303 RENTAL OF REAL PROPERTY 37,994 A2410 50,579 RENTAL- OTHER (SPECIFI� 176,140 A2440 223,532 • COMMISSIONS 643 A2450 442 � BINGO LICENSES 2,629 A2540 ' 2,841 DOG LICENSES 12,057 A2544 11,439 PERMITS- OTHER 134,793 A2590 135,205 ..�: ' FINES AND FORFEITED BAIL 68,158 A2610 53,615 FORFEITURES OF DEPOSITS 1,580 A2620 1,010 k 7 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (A) GENERAL Results of Operations - " _ -`�y—�"_ _ a _" ��=d}�Hr.-CiiF' _ n'� .y�a�r-��__—� s.-��,ey -�v=�` �3��1-v. Y 'SO2E _ _ 'rn4Sliw�u'3��. :�ai."�w'.:.�_-m'8'�:w��in mm.. ..1m..�5a �' '£^ � erurw...�n"F.31�+:�!+£u LTt�u"..c��°tl.w��"nkF?}P�^iS_6L1• "�_ ` P _ y SALES OF SCRAP & EXCESS MATERIALS 1,010 A2650 ' 551 MINOR SALES- OTHER 491 A2655 387 INSURANCE RECOVERIES 24,174 A2680 1,757 REFUNDS OF PRIOR YEAR'S EXPENDITURES 28,386 A2701 55,632 GIFTS AND DONATIONS 25,600 A2705 7,147 ST AID- iVIORTGAGE TAX 386,810 A3005 472,056 ST AID- OTHER (SPECIFI� : 21,851 A3089 49,260 ST AID- MENTAL HEALTH 5,997 A3490 8,145 ST AID-ECONOMIC ASSISTANCE 25,000 A3789 � ST AID-YOUTH PROGRAMS 32,011 A3820 31,635 FEDERAL AID - OTHER 111,195 A4089 111,027 FED AID OTHER PUBLiC SAFETY 22,012 A4389 27,988 FED AID- OTHER HOME AND COMM SERVICES 5,000 A4989 a �. � - - 8 • • • • � -� • �• � •-. ••. � ••- • .�� n�� - ��`"..�.' �,�.- �' e� ' _� ,��_. - - . : �+��.��.`�� i °.��s��+�-�� ,. _.�� _�,�:�.... �. 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''�' .. .r�:y�>.�1, ,:�,h ...--4„�-:,�.��"-:, �. z�`^'-=y_..�,_;.,�;.;..-� Y-��'T.=!;�€�.� �.�:�'-.Ii�.H.::.a,•: a��:n�..........�_.r_....��_��__...L._�:`__.e..._.:.:r._:�_.Y�.....r.su_._�..._:._'�.e..:e.�-�3..:.�L..::�..��':......�.__._.....�...�_FFZ...�.__._._.'.�}...�.�_.__._J'J....3.._..:7_.� .....__�._�.e.:_..CT.�.___..�.x.. r1n. ..�—r'?.`_ TOVIIN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 ' (A) GENERAL _ � � Results of Operations ' _ -4 - ' _1"_ _� - �i Y DEBT PRINCIPAL- SERIAL BONDS 444,513 A97106 ' 438,512 DEBT PRINCIPAL- BOND ANTICIPATION NOTES 96,593 A97306 156,993 DEBT INTEREST- SERIAL BONDS 290,316 A97107 294,469 DEBT INTEREST- BOND ANTICIPATION NOTES - 16,773 A97307 22,677 OTHER USES TRANSFERS- OTHER FUNDS 391,846 A99019 674,103 13 ^ ' - t . � � � T01NN OF SOUTHOLD � " ' ANNUAL UPDATE DOCUMENT - . For The Fiscal Year Ended 1996 , - (A) GENERAL ` Results of Operations � cm� �-:;r� s�:w�..a�:.ti n�°°'�y.y �'� �.�h:5,�::.�,-,.'us`}-�s i w" _,�. " A,.- _' �_ia.�-.-,..:�"5a.�-�� '� .. _- ;DF�t _ _ �,�.-�..T"�;;�-� au:, _.--.`,-=-,,•"_�` � _ "k. `-`a i ANALYSIS OF CHANGES IN FUND EQUITY � . FUND EQUITY-BEGINNING OF YEAR 897,004 A8021 � 1,588,237 PRIOR PERIOD ADJ-INCREASE TO FUND EQUITY � 0 A8012 PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY � 0 A8015 RESTATED FUND EQUITY- BEG OF YEAR 897,004 A8022 � 1,588,237 ADD- REVENUES AND OTHER SOURCES � - 10,757,095 11,006,136 DEDUCT- EXPENDITURES AND OTHER USES 10,065,862 , 10,852,281 FUND EQUITY-END OF YEAR 1,588,237 A8029 - 1,742,091 Total Fund Equity includes reserved and unreserved fund balance in govemmental = funds, or�retained eamings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year s accounting error , should be reported as a prior period adjustment. , - 14 - ' ' . ' TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT � For The Fiscal Year Ended 1996 (A) GENERAL ' , • � - � Summary of Final Budget as Modified ' _ �, - - � "�=v;�- - na`�crak�,a n, ;M„.:;#�.=��.;��-��;;::�,�- ,:� � ,., �'�Hru� ��,,,, - - ��;�.�} -��r��;,w��F, �.. - ��-n�r,� -.r- s5 ESTIMATED REVENUES AND OTHER SOURCES EST REV- REAL PROPERTY TAXES � - � , 8,679,194 A1049M , 8,738,960 EST REV- REAL PROPERTY TAX ITEMS 54,300 A1099M 52,000 EST REV- NON PROPERTY TAX ITEMS ` � 195,000 A1199M 225,000 EST REV- DEPARTMENTAL INCOME , 243,900 A1299M 309,451 EST REV- INTERGOVERNMENTAL CHARGES 167,352 A2399M 165,309 EST REV- USE OF MONEY AND PROPERTY . 437,734 A2499M 507,332 EST REV- LICENSES AND PERMITS 165,400 A2599M 143,200 EST REV- FINES AND FORFEITURES 76,000 A2649M 76,000 EST REV- SALE OF PROP AND COMP FOR LOSS 26,468 A2699M � 1,150 EST REV-MISCELLANEOUS LOCAL SOURCES 40,662 A2799M 37,647 EST REV- STATE AID 523,179 A3099M ' 474,192 EST REV- FEDERAL AID � 119,678 A4099M 114,678 ESTIMATED OTHER SOURCES � APPROPRIATED FUND BALANCE 201,000 A599M 767,274 � - - 15 � TOWN OF SOUTHOLD - ANNUAL�UPDATE DOCUMENT � For The Fiscal Year Ended 1996 (A) GENERAL Summary of Final Budget as Modified � - - *� _�,w„�, _ � � � - ;»�-�-- ;,b.k�,...�:�� ' ;�, . - - _ - ,�� - - APPROPRIATIONS APP- GENERAL GOVERNMENT SUPPORT , 2,213,020 A1999M 2,280,961 APP- PUBLIC SAFETY • • , 4;061,079 A3999M � 4,526,673 APP= HEALTH 41,300 A4999M 41,300 APP-TRANSPORTATION 318,457 A5999M 328,445 APP- ECONOMIC ASSISTANCE AND OPPORTUNITY 554,317 A6999M 553,762 APP - CULTURE AND RECREATION 426,540 A7999M 398,920 APP - HOME AND COMMUNITY SERVICES 206,981 A8999M 207,618 APP-EMPLOYEE BENEFITS 1,676,275 A9199M 1,395,401 APP - DEBT SERVICE 1,037,335 A9899M 1,066,440 ESTIMATED OTHER USES . APP- INTERFUND TRANSFER � 394,563 A9999M 812,673 � � 16 , i� � , TOWN OF SOUTHOLD ANNUALUPDATE DOCUMENT For The Fiscal Year Ended 1996 . i (B) GENERAL TOWN-OUTSIDE VG Balance Sheet _ - -- - _ _ �,�, -- �n��s ;;�� - -=-__- � ,�r - ASSETS CASH 8,107 B200 761 CASH IN TIME DEPOSITS 293,634 B201 328,138 ACCOUNTS RECEIVABLE 26,217 6380 25,523 STATE& FEDERAL RECEIVABLES B410 14,924 PREPAID EXPENSES B480 19,797 � 17 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (B) GENERAL TOWN-OUTSIDE VG Balance Sheet � _ �� _ ��---_-- _ - =�.� s��,n- - � ti�-�r�_ - _ _- - - LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE 67,820 B600 9,682 DEFERRED REVENUES B691 �' 10,064 FUND EQUITY UNRESERVED FUND BALANCE APPROPRIATED 138,453 6910 169,559 � UNRESERVED FUND BALANCE UNAPPROPRIATED 121,685 6911 199,838 � 18 TOWN OF SOUTHOLD , ANNUAL UPDATE DOCUMENT ' For The Fiscal Year Ended 1996 (B) GENERAL TOWN-OUTSIDE VG ' � Results of Operations . ' -� ' _:�:waa '�y=��m'�;•`-.t;��; a, °"�+e"s��;�' x=w+w=' T ` ''; ' I 2 � v—�. _ �'_��ra ,:�„ _ �:P„ 'z-= - ---� - _iu�ri�_�.�__ . _ :�:��.1�_T�:=.=��: - r� �+ ''�;��C>,= - �- DETAIL REVENUES AND OTHER SOURCES REAL PROPERTY TAXES 252,233 B1001 � 212,165 OTHER PAYMENTS IN LIEU OF TAXES 1,711 B1081 - 653 INTEREST& PENALTIES ON REAL PROP TAXES - � 117 B1090 � 125 FRANCHISES - 59,171 61170 " 60,234 POLIC� DEPARTMENT FEES - 7,560 B1520 7,275 SAFETY INSPECTION FEES � -185„781 B1560 190,259 PUBLIC HEALTH FEES , 11,925 B1601 � 10,616 ZONING FEES 19,985 B2110 27,965 PLANNING BOARD FEES � 78,336 -B2115 86,385 PUBLIC SAFETY SERVICES FOR OTHER GOVTS 19,544 62260 INTEREST AND EARNINGS 16,981 B2401' � � 19,673 PERMITS- OTHER 5,400 62590 � 5,300 SALES OF SCRAP & EXCESS MATERIALS 27,706 62650 MINOR SALES- OTHER � 7,918 B2655 ' 9,589 REFUNDS OF PRIOR YEAR'S EXPENDITURES •51,233 B2701 � 30,296 ST AID- STATE REVENUE SHARING � 66,548 .B3001 66,548 ST AID, OTHER HOME AND COMM SERV 0 B3989 64,808 � � � 19 • _ • • • � �� • � •-• ••. 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'Fi-T - -.:�1'�.R�Y-:.p ��i_::==Sn-'rH—mn.+.-:-......:=i.— _ s.,_ps-.3 E,,:�-s'aS��r:,,_�_..�.. � �3"._.� -r.-r .--t-�...... . .�r.._T;__;.�'��u„r.`s-,`.�_.�'� _ �-t �;_, ' _"_' �'.. �-1�r^_.ir.;=� �.�, ��_;r:':-...,:t ' _ ' .,+..;;,_i.�..,+-.��;3,...,,.r;��,3. .`.-�.� . -,�. .-.-'..—f;:...�=�'�::�� -- t.,-��:,�,;m=,oY' a 1 w__y.��- _,;,..;;��u,..yt-.. ..: . .<=. . .,.., .. ..�.�,:.,,�k-r-,=F:�.-........:-:t-+:.--•. ...............-r,'.�"-�-' _j --�-�ti�.,,rP:�; -- ...'�.:�a��',-r:1�.+n- =r��,,;+.�;i�-.-:-o-:=::�=":+:+..-,�........-.-.±.-,.-:-r,.-�.{ . i ' TOWN OF SOUTHOLD � ANNUAL UPDAT� DOCUMENT For The Fiscal Year Ended 1996 (B) GENERAL TOWN-OUTSIDE VG ' Results of Operations - - _��,�e--_ _ ��=�-- _ , ;; - ,- -- - - ,�� _ OTHER USES TRANSFERS- OTHER FUNDS 68,053 B99019 87,605 _ 21 TOWN OF SOUTHOLD � , ANNUAL UPDATE DOCUMENT . For The Fiscai Year Ended 1996 � . (B) GENERAL TOWN-OUTSIDE VG' . � Results of Operations 3 .5538i9nAu, �. '!8F(ailu:ilYts'otlu4J.iM;WswP:a�` ' �`"�5qw'iu I�IAssk�i�� i - a - fiH il kiATJ1a1C0L3P.�d'.e.u�YB1:6iF.�d�bl' ANALYSIS OF CHANGES IN FUND EQUITY ' FUND EQUITY- BEGINNING OF YEAR . � 161,613 B8021 - 260,138 PRIOR PERIOD ADJ-INCREASE TO FUND EQUITY �. " 0 B8012 ` PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY � 0 B8015 RESTATED FUND EQUITY- BEG OF YEAR 161,613 B8022 , 260,138 ADD- REVENUES AND OTHER SOURCES 812,1'49 791,891 DEDUCT- EXPENDITURES AND OTHER USES 713,624 682,632 FUND EQUITY- END OF YEAR 260,138 B8029 369,397 Total Fund Equity includes reserved and unreserved fund balance in governmental � funds, or retained eamings or fund equity for proprietary.funds. Adjustments to � beginning fund equity resulting from a correction of a prior year s accounting error . should be reported as a prior oeriod adjustment. . � 22 . TOWN OF SOUTHOLD � . , ANNUAL UPDATE DOCUMENT � , For The Fiscal Year Ended 1996 � � , (B) GENERAL TOWN-OUTSIDE VG ' � . _ Summary of Final Budget as Modified , ' `' " �� - - � ��,-� �,:.�.,,�„M � •� -,�,;�..� ,.�,� - - - _. "`� � i- : �r �:�=^-"�:�. ,:.�,�;,1 ec��, ESTIMATED REVENUES AND OTHER SOURCES � ' EST REV- REAL PROPERTY TAXES ' 252,233 B1049M 212,165 , EST REV- REAL PROPERTY TAX ITEMS 1,700 81099M 800 EST REV- NON PROPERTY TAX ITEMS 63,000 B1199M 60,000 EST REV- DEPARTMENTAL INCOME � ' - 300,500' B1299M ' 294,000 EST REV- USE OF MONEY AND PROPERTY 12,000 B2499M ' 12,000 EST REV- L'ICENSES AND PERMITS � 4,400 B2599M 4,400 EST REV-SALE OF PROP AND COMP FOR LOSS S,OOQ B2699M EST REV-MISCELLANEOUS LOCAL SOURCES 50,000 B2799M� " 19,000 , EST REV-STATE AID 116,433 63099M � 86,548 , APPROPRIATED FUND BALANCE . B599M 138,453 � � � , 23 ' - TOWN OF�SOUTHOLD � ANNUAL UPDATE DOCUMENT - � For The Fiscal Year Ended 1996 (B) GENERAL TOWN-OUTSIDE VG " ' Summary of Final Budget as Modified � , ��. -'� � - ° rf'�_ _ n.„,,y.�.u.��.�.. ' '� w m _ _ �T au,�i,. ��`��"" -r"!d;:�s�^�= '^��-` '.�'�l�, ��u��4s� � +;...a.r�i _--� Ra APPROPRIATIONS APP- GENERAL GOVERNMENT SUPPORT 146,715 81999M . 111,300 � APP- PUBLIC SAFETY 193,587 B3999M 204,318 APP- HEALTH 3,950 64999M 4,055 APP- HOME AND COMMUNITY SERVICES - 318,314 B8999M 331,759 APP- EIVIPLOYEE BENEFITS 68,255 B9199M 79,261 APP - DEBT SERVICE 6,391 B9899M 6,173 ESTIIVIATED`OTHER USES APP- INTERFUND TRANSFER 68,054 B9999M 90,500 24 � . TOWN OF SOUTHOLD , � ANNUAL UPDATE,DOCUMENT For The Fiscal Year Ended 1996 � (CD) SPECIAL GRANT Balance Sheet " � -- � - uc_ - - �r.'x..-_' '^�i,�_,� ' _ w ASSETS � CASFi CD200 � DUE FROM OTHER FUNDS CD391 5,000 DUE FROM OTHER GOVERNMENTS 10,926 CD440 99,883 25 � TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT , � For The Fiscal Year Ended 1996 -(CD) SPECIAL GRANT � - Balance Sheet � , r�� ,:,�.T.-.'� s,�¢,��ku�v.e'�:�Kn - '�.�.'''-m�y�'is.x„rF�%e� `:a"a'y";,..;,,ya�„ri��.,« ,��,,� _ � _' _ `„Yuryyy ��x°'�`,jy:y�:�n. �. �xi�l�l@1..i^e{��iTf_� 9`!�i _! _.. t kF YWm' yi'.Nix ,LIABILITIES AND FUND EQUITY �ACCOUNTS PAYABLE � 10,926 CD600 104,883 � . FUND EQUITY � � � UNRESERVED FUND BALANCE UNAPPROPRIATED CD911 . � � ,26 - TOWN OF SOUTHOLD � , ANNUAL UPDATE DOCUMENT � For The Fiscal Year Ended 1996 (CD) SPECIAL GRANT ' Results of Operations � `.W} - � rFi�nKi iuh ��_ � k�#r�rl_i5 � _ u __ _ .�am lk�, - �a;� ��y,� -�rrr J pn '�g�,;"'Fs y.��ry.W,_ _ 4�.�r re�`..'�.Yr^ ,�'-c'F� - _-'''n,�,a, DETAIL REVENUES AND OTHER SOURCES � FED AID- COMMUNITY DEVELOPMENT ACT 111,246 CD4910 297,438 � INTERFUND TRANSFERS 0 CD5031 40,000 27 ' ` TOWN OF SOUTHOLD� . � ANNUAL UPDATE DOCUMENT . - • � , For The Fiscal Year Ended 1996 . (CD) SPECIAL GRANT • ' � Results of Operations + �s�i`t�i� `f —'o-''c'S;„-�, '' � `�.'�r�'=w.�._i- - i+._.�.�-n.... +r— `' ' 'a:xm'4� f.' �-*x�— a,��,. --,�. o-:�� t w�.�� 4.,_�„�`-!, �=FA�'?'� ' ��' ,��- `".�,�wd�x�: _ :.�+=x,;�� p;r'„s„p � :a " DETAIL EXPENDITURES AND OTHER USES REHAB LOANS & GRANT- EQUIP &CAP OUTLAY 25,373 CD86682' 87,279 PROV OF PUBLIC SERVICE- CONTR EXPEN 68,873 CD86764 235,159 ADMINISTRATION- PERS SERV 17,000 CD86861� 15,000 - . . 28 • . '��TOWN OF SOUTHOLD � ANNUAL UPDATE DOCUMENT � For The Fiscal Year Ended 1996 ' ' � (CD) SPECIAL GRANT - - Results of Operations . � , _� _ <<, :,.;::��,�• �,�.., - _�,�._=.�Y�,�-�°� �.,_:�:� �;-. -,� -� - _ - � �� _,,,-_-�:r-�, �� n�"' �,,�,,.r ,�, .� r�:. ^� a. '"i T" - - - ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY-BEGINNING OF YEAR � 0 CD8021 PRIOR PERIOD ADJ.- INCREASE IN FUND EQUITY 0 CD8012 PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY 0 CD8015 RESTATED FUND EQUITY- BEG OF YEAR 0 CD8022 , ADD- REVENUES i4ND OTHER SOURCES 111,246 , 337,438 DEDUCT--EXP,ENDITURES AND OTHER USES 111,246 337,438 � FUND EQ'UITY-END OF YEAR. 0 CD8029 � 0 � Total Fund Equity includes reserved and unreserved fund balance in govemmental funds, or retained eamings or fund equity for proprietary funds. Adjustments to � beginning fund equity resulting from a correction of a prior year:s accounting error - should be reported as a prior period adjustment. . 29 - �� TOWN OF SOUTHOLD . ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (CD).SPECIAL GRANT " Sumr►iary of Final Budget as Modified �� - ''� - �.aa-�. ,x' 'hic�s=s�.c.. '!�%� ";,.�'-_,,:,."�:,t�-.=�-.-+Ss,-� - t -,�, - Y�,�-�.�:�4"'_`,--,��"' '�' �'°°' - - ESl'IMATED REVENUES AND OTHER SOURCEST � EST REV-MISCELLANEOUS LOCAL SOURCES 309,634 CD2799M 539,388 • ESTIMATED- INTERFUND TRANSFER � CD5031 M 40,000 � 30 � � � - ' � � TOWN OF SOUTHOLD � ANNUAL UPDATE DOCUMENT . � " � ' For The Fiscal Year Ended 1996 - (CD) SPECIAL GRANT , . Summary of Final Budget as Modified - - � -�= -� xq �- - -- � �y�. .�.., �. .��„ �.,.. ,�� , ,x- . ix�c`e-�N<a' ,t=�t.no `'.� •'y�::i:,�;,�s'sk��Y a�F_�F1�R§�� r,.t�ir- "n=awa.�,a�_M�,a- �sr> .s i,,�,. �.nc.'�d ' . APPROPRIATIONS ' - APP- HOME AND COMMUNITY SERVICES 309,634 CD8999M ' ' 579,388 ' � . , o 31 " ' ' - TOWN OF SOUTHOLD � � ' ANNUAL UPDATE�DOCUMENT ' ' For The Fiscal Year Ended 1996 (CS) f�ISK RETENTION Balance Sheet " � '�'�i'� +.�:��_' �. �c a_-�gsa.re��r�� "�'�r��w��:��,�t,+�G' �5uar'�,�,�'" y �,_ -,�'� -��,�r.. - '�'�= :�',,-a,s."�� .xrsa..`.'�.��a'��`-s= =,:au ='-�x _ _ '�"�• �' �� 'Y.a- ASSETS ° CASH . � CS200 1,163 CASH TIME DEPOSITS � 437,262 CS201 512,475 , 32 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (CS) RISK RETENTION Balan�e Sheet � „ - � _' -�r,��.�=:-� �� =: _� _ ��+ �mT- �":�.-�', � LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE 157,833 CS600 64,519 DEFERRED REVENUES 10,205 CS691 4,691 FUND EQUITY INSURANCE RESERVE 269,224 CS863 444,428 UNAPPROPRIATED FUND BALANCE CS911 � 33 TOWN OF SOUTHOLD ' ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (CS) RISK RETENTION Results of Operations . � fii Y� � +s�t _ " _ DETAIL REVENUES AND OTHER SOURCES INTEREST&EARNINGS 30,304 CS2401 2Q,607 REFUNDS OF PRIOR YR. FJCPENDITURES 0 CS2701 65 EMPLOYEES CONTRIBUTIONS 57,104 CS2709 ; 69,204 � OTHER SOURCES INTERFUND TRANSFERS 692,936 CS5031 907,469 � �• 34 . TOWN OF SOUTHOLD - ANNUAL UPDATE DOCUMENT � For The Fiscal Year Ended 1996' - (CS) RISK RETENTION Results of Operations � , �..�E 9 _ _ `BiAti�Za�' M�'!pF — ' - �=-t � - _ v�� ' ' _ DETAIL EXPENDITURES AND OTHER USES ADMINISTRATION - CONTRACTUAL EXP 25,226 CS17104 26,767 S EXCESS INSURANCE- CONTRACTUAL EXP 61,039 CS17224�' S7,095 HOSPITAL- MEDIGAL- & DENTAL INS 971,346 CS90608 738,280 35 TOWN OF SOUTHOLD � ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (CS) RISK RETENTION Results of Operations -� �. - - - - - - �. ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY- BEGINNING OF YEAR ' 546,491 CS8021 269,224 ADDITIONS � 0 CS8012 DEDUCTIONS 0 CS8015 RESTATED FUND EQUIN- BEG OF YEAR 546,491 CS8022 269,224 ADD- REVENUES AND OTHER SOURCES 780,344 997,345 DEDUCT- EXPENDITURES AND OTHER USES 1,057,611 822,142 FUND EQUITY- END OF YEAR 269,224 CS8029 444,428 Total Fund Equity includes reserved and unreserved fund balance in govemmental funds, or retained eamings or fund equity for proprietary funds. Adjustments to beginning fund equity�resulting from a correction of a prior year s accounting error should be reported as a prior period adjustment. � 36 , , TOWN OF SOUTHOLD , ANNUAL UPDATE DOCUMENT � For The Fiscai Year Ended 1996 (CS) RISK RETENTION �- Summary of Final Budget as Modified _� -- :. ,. - �, - ' -- e r"-- - '�*� '_r�_�+:�i aa:ryc,k rti_,.;�{k` aa5.r� .i`d'�'' _ _ �i `+ s P � ' r�Rc' ' ESTIMATED REVENUES AND OTHER SOURCES � USE OF MONEY AND PROPERTY 8,000 CS2499M 15,000 MISC. LOCAL SOURCES � 50,000 CS2799M � 73,000 � ESTIMATED OTHER SOURCES INTERFUND TRANSFERS 906,000 CS5031 M 906,000 APPROPRIATED FUND BALANCE 126,100 CS599M 37 � ' ' ' . , ' i, � TOWN OF SOUTHOLD ; . , ANNUAL UPDATE DOCUMENT � For The Fiscal Year Ended 1996 (CS) RISK RETENTION Sumrnary of Final Budget as Modified , u ° �zu. 'Y�Ti_ _ '''i9fi�.3RT�w�-�' r.y i ACI�i� _- - ".__" �y{y _ F� _ V ��_ b � I _ _��IM' APPROPRIATIONS GENERAL GOV'T SUPPORT 91,100 CS1999M 84,725 EMPLOYEE BENEFITS 999,000 CS9199M 909,275 38 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (DA) HIGHWAY-TOWN-WIDE Balance Sheet - ��V� i�� vr.Lt's�� u�$',�.�� i.5 Chn -_ _�acv-ifi __ i:.a � - d il.wea.m,a8i ,.i ASSETS CASH � 7,488 DA200 71 • CASH IN TIME DEPOSITS 288,438 DA201 184,144 ACCOUNTS RECEIVABLE 442 DA380 576 STATE & FEDERAL RECEIVABLES 38,148 DA410 PREPAID EXPENSES DA480 11,307 ` 39 • • • • � -� • �• • •-• .. � � • � � . - �.�--� .-�.--�--�-•-��----*� �-., ;��. � x-�- � � ,. : :� ..r , . °:'�n.�?r:-.:x»�'.i,,.'��r��i,�'$ �l.�`..-�it.-.�,�'ry:.�us�`��'�'�`s�`��x`�".'�!6�k� : �` e+'.�•�.'-'S<�;4h{��,��°�°,x„�,;'?�4�' � o�,�"t,'� °a '.'�'a': :r�,`'!c-;+�- f i� .��-:.�=';-,.�.. 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'-° .� .... i.,. :�:�___''�: w •: .,.• :..�:-,.:� � i_ � _ ..a;;r��.�r.P_u �rE.��.�+i:,r..1.t t;�s'::'�.-"'�"''y.J3.;... _ .,7'= t� ��:.:.',3r�YT,,�....��:;�;l,F_w _e.�.�;.�.�{�,�,t;'� �...iy.ti]R-��a�ec. .a.J ry n__ �.i.-F- t i i�-`f�' r. �'1:��_ '---- -`'t��' �4.�;.�. �.N.�-.. ... .�..... ,�,�; , H.�. v .. .-,..,� �.�,-a.��a._:� .?�-==��-_... __� r_. -- --;J „''��r ._. �..�l.� ...{ f+}�...:.::t.��._•r.-'.. . � �Y.A..,r-Y-:�:ii,."`;__:.-4-.�.!•.'��:..._.PT+ 'a 4:-.V i_'i e N' ......... --��_ _ i'i�'n........�if..3._..-._.i�_..:1::�e.�.:_�'_�___yr-._ . ...-.i__v...__.__-s'___. L�..__-:..J...� �:___. -v�u:1u_:�n. _.L:..__ .��ii u—'___ _ ____ _ TOWN OF SOUTHOLD � ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (DA) HIGHWAY-TOWN-WIDE Results of Operations . ANALYSIS OF CWANGES IN FUND EQUITY FUND EQUITY- BEGINNING OF YEAR 93,164 DA8021 224,869 PRIOR PERIOD ADJ.- INCREASE IN FUND EQUITY . 0 DA8012 PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY 0 DA8015 RESTATED FUND EQUITY- BEG OF YEAR 93,164 DA8022 224,869 ADD- REVENUES AND OTHER SOURCES ' 1,160,671 1,002,981 DEDUCT- EXPENDITURES AND OTHER USES 1,028,966 1,115,897 FUND EQUITY- END OF YEAR 224,869 DA8029 111,953 Total Fund Equity includes reserved and unreserved fund balance in governmental ' funds, or retained eamings or fund equity for proprietary funds. Adjustments to ' beginning fund equity resulting from a correction of a prior year's accounting error � should be reported as a prior period adjustment. 43 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 ' (DA) HIGHWAY-TOWN-WIDE Summary of Final Budget as Modified ' .�'- , _ � `�� t. - - _ � ESTIMATED REVENUES AND OTHER SOURCES EST REV- REAL PROPERTY TAXES 1,061,005 DA1049M 903,306 EST REV- REAL PROPERTY TAX ITEMS 2,800 DA1099M 3,280 EST REV�- USE OF MONEYAND PROPERTY 15,000 DA2499M 33,286 EST REV- MISCELLANEOUS LOCAL SOURCES 8,900 DA2799M 11,000 EST REV-STATE AID 38,148 DA3099M 55,422 ESTIMATED OTHER SOURCES APPROPRIATED FUND BALANCE 35,045 DA599M 138,809 � 44 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (DA) HIGHWAY-TOWN-WIDE � Summary of Final Budget as Modified - - _ - «�, _ - =-�,� =�:,, APPROPRIATIONS APP-TRANSPORTATION 887,567 DA5999M 877,122 APP- EMPLOYEE BENEFITS 96,000 DA9199M . 77,438 APP- DEBT SERVICE 116,831 DA9899M 106,911 - � ESTIMATED OTHER USES INTERFUND TRANSFERS 60,000 DA9999M 83,632 OTHER BUDGETARY PURPOSES 500 DA962M 45 TOWN OF SOUTHOLD � ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (DB) HIGHWAY-PART-TOWN � Balance Sheet ASSETS � CASH 35,688 DB200 1,060 CASH IN TIME DEPOSITS 582,155 D6201 691,191 � ACCOUNTS RECEIVABLE 1,485 DB380 664 STATE & FEDERAL RECEIVABLES 2,118 DB410 � ' � DUE FROM OTHER FUNDS 53,220 DB391 3,258 PREPAID EXPENSES DB480 41,875 46 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (DB) HIGHWAY-PART-TOWN Balance Sheet — - _ - - - �_ - LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE 14,421 DB600 46,809 DUE TO OTHER FUNDS � 2,118 DB630 DEFERRED REVENUES Dg691 98,786 FUND EQUITY � UNRESERVED FUND BALANCE APPROPRIATED 312,455 DB910 286,615 UNRESERVED FUND BALANCE UNAPPROPRIATED 345,672 DB911 305,838 � � 47 � • � • � �� • . - •-• ••. �: • - • •.- • y -",^,��"qyt�d, � .; ,,�. v:`_' �.,�.,_C Y "�."'4'�'�.��,_��c ^;`s�E ��" '""`x �a c,-�;[ x '�q-� e !s, �"'i..�'�,�,,,',�", .�,. 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' _ _ '_:":".''''�,'.�'�,}'r_:h!;-'�'':..:�__ . ��. " .i�,l,?;;�___'_.�..-�._.y�.�—:�..,_.:. -.�-.--=��:';:_' ..::.,,,,-"_:,Tt=.;a=.� _ ' ' _ _- " .... .....:�:_a.� ��:�_� :_.e�___.__�.:�u��:...:.�:�..:i.. ....::, .�.�.;��:..e.:�.._.._:.;.;.:;.:a:�-'vi-�i-T . - �.h'i.�i'_�-.^{� _____ _ :!T[ _-_ - - . t-_.—..�,,.�-.�. .-.-:.::.. .., _.. ...,•-`.,w,: .: .._ _.�-� ��:;.�.;.;.;,;�:'-. ...... -z1-.�'..: r. ��ar."..�+:•t--�rC � . :. .. t.�. ��* 'I..,,r.:_;�a°�. �.�.i.r .t +.,: �.t. .�. �r =r--•�..:--.=:I.�'r.�l. . ..� ....,+.:4'r.�:l.�p;;.:`':.'�::s__`� -.�f�i�:ra'.yw!-..'�3.=.: ' .y,:_:!'.�...t�.- w.,�a.�F � vw•� � �'Iu� � x i. 3 ,q�i�ci}..F' ..._,..7a, -�._..._....�.u.-...--,--- ..�� r.- - - ' - �. .._._+5s... ..... ... � :. ._ . .... .._�.r^r.\�.:._ ..�.luo�,. '' .�:.�__':�-...—.—n . .:: '---ca= :si.:, _ - -- ='-�''�..rii�i --- - ,� __..: ._i . .�_ .. . ......._....,..�..,.,.........._r_.., .. ,-...,k.. .!._...... -��.,..,...:.._ " �:_l:r..._ --- — - --- --- _.:.:.-_:.=_.�.�_:.�:_.�..,-....j......�_...--....................._.._.....___._.._..._...__._......1�__�_................._��_._.._......._�_:.:.:.:.::,::..�_.,._.- - ----------- --- -- - - -- TOWN OF SOUTHOLD ' ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended-1996 (DB) HIGHWAY-PART-TOWN Resuits of Operations , =�-�--� ;r� �•k ANALYSIS OF CHANGES IN FUND EQUITY . FUND EQUITY- BEGINNING OF YEAR " ' 794,915 D68021 658,127 PRIOR PERIOD ADJ.- INCREASE IN FUND EQUITY ' 0 DB8012 PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY 0 DB8015 , RESTATED FUND EQUITY- BEG OF YEAR 794,915 DB8022 658,127 ADD- REVENUES AND OTHER SOURCES 1,697,621 1,790,429 DEDUCT- EXPENDITURES AND OTHER USES 1,834,409 1,856,103 FUND EQU171(- END OF YEAR 658,127 DB8029 592,453 Total Fund Equity includes reserved and unreserved fund balance in govemmental funds, or retained eamings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year s accounting error should be reported as a prior period adjustment. 50 � TOWN O'F SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (DB) HIGHWAY-PART-TOWN Summary of Final Budget as Modified - - - - ,;- �� ESTIMATED REVENUES AND OTHER SOURCES EST REV- REAL PROPERTY TAXES � 1,398,700 D61049M 1,468,743 EST REV- REAL PROPERTY TAX ITEMS 5,300 D61099M 4,650 EST REV- USE OF MONEY AND PROPERTY ' S3,000 . DB2499M 65,000 EST REV- MISCELLANEOUS LOCAL SOURCES 27,000 DB2799M 28,000 EST REV- STATE AID - 179,587 DB3099M 201,631 � ESTIMATED OTHER SOURCES � APPROPRIATED FUND BALANCE 400,081 DB599M 312,455 � I . I � � � 51 � � TOWN OF SOUTHOLD ' ANNUAL UPDATE DOCUMENT � For The Fiscal Year Ended 1996 � (DB) HIGHWAY-PART-TOWN Summary of Final Budget as Modified � - - .�-- � „-��., � - �� - - APPROPRIATIONS APP-TFL4NSPORTATION 1,645,268 D65999M 1,626,631 APP- EMPLOYEE BENEFITS 228,000 DB9199M 230,871 APP - DEBT SERVICE 11,000 DB9899M 9,377 ESTIMATED OTHER USES � INTERFUND TRANSFERS 179,400 D69999M 213,600 � � � , . , � � i 52 i , TOVVN OF SOUTHOLD � � •ANNIJAL UPDATE DOCUMENT � . For The Fiscal Year Ended 1996 (S� FIRE PROTECTION' � � � Balance Sheet � —�-.' --- -_._. _ � � _�--- _ a � - - _ .� - . _ - '�-�a:�:—;__ �'..'_r^-'��-�l;2k�'�,s� :e��;''-.'-`�_�*-_"�s't�a „'`S�'.q�+E?` _�i -' _ "i',� u° M ASSETS , CASH ' SF200 CASH IN TIME DEPOSITS 77,213 SF201 _ 95,169 , ! � i ! . i ' i � �� , , . 1 i , , , , ' ' � . , , 1 , ` 53 � TOWN OF SOUTHOLD , ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (SF� FIRE PROTECTION ' Balance Sheet ' . - - - - - ,r �. LIABILITIES AND FUND EQUITY � ACCOUNTS PAYABLE 73,079 SF600 - �73,079 DEFERRED REVENUES SF691 15,662 FUND EQUITY ' UNRESERVED FUND BALANCE APPROPRIATED 2,400 SF910 2,200 UNRESERVED FUND BALANCE UNAPPROPRIATED 1,734 SF911 4,227 . I - I � ' I i, 54 � TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT � For The Fiscal Year Ended 1996 ; � (SF' FIRE PROTECTION Results of Operations ' ' 3 - �p " DETAIL REVENUES AND OTHER SOURCES � REAL PROPERTY TAXES 228,570 SF1001 245,079 INTEREST& PENALTIES ON REAL PROP�TAXES 107 SF1090 144 INTEREST AND EARNINGS 6,197 SF2401 7,305 � � � � I i , ; i 55 � � ' � TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (S� FIRE PROTECTION Results of Operations _ � _� �- _ _ •� - DETAIL EXPENDITURES AND OTHER USES FIRE PROTECTION- CONTR EXPEND 168,408 SF34104 177,156 SERVICE AWARDS PROGRAM 73,079 SF90258 73,079 a 56 TOWN OF SOUTHOLD - � ANNUAL UPDATE DOCUMENT ' For The Fiscai Year Ended 1996 (SF� FIRE PROTECTION � Results of Operations � - - �� - -:t-� , ._,;�>� ,-� 1` ;, ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY- BEGINNING OF YEAR 10,747 SF8021 4,134 PRIOR PERIOD ADJ.- INCREASE IN FUND EQUITY 0 SF8012 PRIOR PERIOD ADJ- DECREASE IN FUND EQUITY 0 SF8015 RESTATED FUND EQUITY- BEG OF YEAR 10,747 SF8022 ' 4,134 , ADD- REVENUES AND OTHER SOURCES 234,874 252,529 DEDUCT- EXPENDITURES AND OTHER USES 241,487 250,235 FUND EQUITY- END OF YEAR 4,134 SF8029 6,427 Total Fund Equity includes reserved and unreserved fund balance in govemmental funds, or retained eamings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year s accounting error should be reported as a prior period adjustment. 57 TOWN OF SOUTHOLD - - ANNUAL UPDATE DOCUMENT � For The Fiscal Year Ended 1996 (SF� FIRE PROTECTION . � � Summary of Final Budget as Modified ' � � - �_,_ : �-- _ _ _ - �r' �;.�w '_"�i� � .h. -�.•• � y, - - ; - ESTIMATED REVENUES AND OTHER SOURCES - EST REV- REAL PROPERTY TAXES 228,570 SF1049M 245,079 EST REV- REAL PROPERTY TAX ITEMS � . SF1099M 100 EST REV- USE OF MONEY AND PROPERTY 4,100 SF2499M 4,000 ESTIMATED OTHER SOURCES � � APPROPRIATED FUND BALANCE ' 9,900 SF599M 2,400 58 . � ' . . , TOWN OF SOUTHOLD � ANNUAL UPDATE DOCUMENT For The Fiscai Year Ended 1996 (SF' FIRE PROTECTION' ` Summary of Final Budget as Modified - �:,�,� _ ,��, �. _.� ;� �„�, APPROPRIATIONS APP- PUBLIC SAFETY 169,470 SF3999M 178,500 APP- EMPLOYEE BENEFITS 73,100 SF9199M 73,079 59 TOWN OF SOUTHOLD � ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (SP) PARK � Balance Sheet _ - - -_ „��,, _ai� _ _ _ ,�. �'�,—-_ _^-�.=-_ _ `^�,=s�a:��•,ras��, x�. „i - _ ';%'� - � ASSETS CASH 93,796 SP200 � 106,385 ACCOUNTS RECEIVABLE 1,653 SP380 967 PREPAID EXPENSE SP480 2,433 60 TOWN OF SOUTHOLD -ANNUAL UPDATE DOCUMENT For The Fiscai,Year Ended 1996 (SP) PARK Balance Sheet , � - - - - ��- - - ��:__- �-- - --- � __��'W�=�. - LIABILITIES'AND FUND EQUITY ' � ACCOUNTS PAYABLE 6,201 SP600 20,304 � DUE TO OTHER GOVERNMENTS � � 329 SP631 DE�ERRED REVENUES � � SP691 11,542 FUND EQUITY UNRESERVED FUND BALANCE APPROPRIATED 6,000 SP910 3,300 UNRESERVED FUND BALANCE UNAPPROPRIATED 82,919 SP911 74,639 61 TOWN OF SOUTHOLD - ANNUAL UPDATE DOCUMENT � - For The Fiscal Year Ended 1996 � (SP) PARK Results of Operations � . � ' - - .�� „�.,� ;�„�.�,,., - .,�:;,��,,.�..�.o -�,_,;� DETAIL REVENUES AND OTHER SOURCES • , REAL PROPERTY TAXES � ' 341,760 SP1001 356,062 , INTEREST& PENALTIES ON REAL PROP TAXES 78 SP1090 204 INTEREST AND EARNINGS 20,268 SP2401 18,614 UNCLASSIFIED SPECI 11,077 SP2770 � 7,153 � � 62 � . TOWN OF SOUTHOLD ' . ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (SP) PARK � Results of Operations _ _ _ _ E' .S' -r-:�-�n��aen�1 - i 1`_ _��„26.1'. R=i.3 a � -- 5.. -�'ira s�1�.Tm.-ti� _ - - ' DETAIL EXPENDITURES AND OTHER USES . , PARKS- PERS SERV 103,925 SP71101 122,879 PARKS- EQUIP &CAP OUTLAY 91,471 SP71102 46,545 PARKS- CONTR EXPEND 175,280 _SP71104 181,250 PARKS- EMPL BNFTS 37,661 SP71108 42,339 ' , � g3 ' ,_ TOWN OF SOUI`HOLD ANNUAL UPDATE DOCUMENT - For The Fiscal Year,Ended 1996 (SP) PARK , . Results of Operations _ -w - i�.:s;.- -- .,�r-:.p�;::�# --_�r— - :a �.;� ANALYSIS OF CHANGES IN FUND EQUITY _ " FUND EQUITY- BEGINNING OF YEAR 124,073 SP8021 88,919 PRIOR PERIOD ADJ.- INCREASE IN FUND.EQUITY 0 SP8012 PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY 0 SP8015 , RESTATED FUND EQUITY- BEG OF YEAR 124,073 SP8022 88,919 ADD- REVENUES AND OTHER SOURCES 373,183 382,033 DEDUCT- EXPENDITURES AND OTHER USES ' 408,337 393,013 FUND EQUITY- END OF YEAR 88,919 SP8029 77,939 Total Fund Equity inciudes reserved and unreserved fund balance in governmental � funds, or retained earnings or fund equity for proprietary funds. Adjustments to � beginning fund equity resulting from a correction of a prior year s accounting error should be reported as a prior period adjustment. . 64 � � TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (SP) PARK ' Summary of Final Budget as Modified , w. ' '�F: ;_y� _ '.wc4:��5.� ��' +=riY �:as' .��d.4t:IW:=�;�� v ESTIMATED REVENUES AND OTHER SOURCES ' , REAL PROPERTY TAXES SP1049M 355,995 USE OF MONEY AND PROPERTY SP2499M � 4,000 MISCELLANEOUS LOCAL SOURCES SP2799M 7,115 APPROPRIATED FUND BALANCE SP599M 31,300 � 65 ' � TOWN OF SOUTHOLD , ANNUAL UPDATE DOCUMENT , For The Fiscal Year Ended 1996 (SP) PARK � Summary of Final Budget as Modified _ - ..G� i.� - ,:= �;�;.- "'�a--�.,�-A�-`.�,�.�-.a.- -- .:.�- - -K..'c':�.�:�f '�; `�a� �'� _- - _ _ ' _ .� _ ��+ �. _ _ ' APPROPRIATIONS APP- CULTURE AND RECREATION SP7999M 398,410 � 66 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 .• (SR) REFUSE AND GARBAGE Balance Sheet � _ a . CASH 295,491 SR200 413,744 � CASH IN TIME DEPOSITS 57,643 SR201 24,395 ACCOUNTS RECEIVABLE 134,304 SR380 � 152,323 PREPAID EXPENSES 60 SR480 24,097 67 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (SR) REFUSE AND GARBAGE , ` � �Balance Sheet � • a�-- --�,�� =y ��— -- ...T - - �'= -•��`,�.^�,��`��- - _ - �'=� _ �'�. - '.�r"- - ,�.� - - - LIABILITIES AND FUND EQUITY � ACCOUNTS PAYABLE 152,401 SR600 265,730 DEFERRED REVENUES SR691 44,575 FUND EQUITY . , � UNRESERVED FUND BALANCE APPROPRIATED � 42,802 SR910 UNRESERVED FUND BALANCE UNAPPROPRIATED � 292,295 SR911 304,255 6� , TOWN OF SOUTHOLD � - , ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (SR) REFUSE AND GARBAGE - Results of Operations , � - _ -�� , �._ - =�—�„�� _,�; _ �,,,� :�,� _��, – ~t. ��- � --- - - - - DETAIL REVENUES AND OTHER SOURCES ' REALPROPERTYTAXES 1,090,165 SR1001 1,001,790 OTHER PAYMENTS IN LIEU OF TAXES . 0 SR1081 . 104 INTEREST &PENALTIES ON REAL PROP TAXES 351 SR1090 � 467 SALES TAX FROM COUN 61,300 SR1120 42,246 REFUSE 8� GARBAGE CHARGES 1,309,563 SR2130 1,324,020 INTEREST AND EARNINGS 38,064 SR2401 35,870 PERMITS- OTHER 120,560 SR2590 . � 113,615 SALES OF SCRAP & EXCESS AAATERIALS 194,283 SR2650 107,796 INSURANCE RECOVERIES 0 SR2680 3,872 REFUNDS OF PRIOR YEAR°S EXPENDITURES 12,131 SR2701 4,544 69 � TOWN OF SOUTHOLD , ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (SR) REFUSE AND GARBAGE Results of Operations _ ___ _�W_ _ - F _ _ ik _ - _ ' _ _ DETAIL EXPENDITURES AND OTHER USES REFUSE&GARBAGE- PERS SERV 522,900 SR81601 542,243 , REFUSE &GARBAGE- EQUIP &CAP OUTLAY 157,844 SR81602 14,968 REFUSE&GARBAGE- CONTR EXPEND 1,849,433 ' SR81604 1,930,259 • STATE RETIREMENT- EMPL BNFTS - 6,550 SR90108 11,935 SOCIAL SECURITY- EMPL BNFTS � 40,002 SR90308 41,481 WORKER'S COMPENSATION- EMPL BNFTS 13,090 SR90408 8,339 UNEMPLOYMENT INSURANCE- EMPL BNFTS 571 SR90508 DISABILITY INSURANC�- EMPL BNFTS 6,629 SR90558 7,759 OTHER USES TRANSFERS- OTHER FUNDS 59,920 SR99019 108,183 � 70 , TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT -For The Fiscal Year Ended 1996 - (SR) REFUSE AND GARBAGE � Results of Operations � _ b — - - !- ANALYSIS OF CHANGES IN FUND EQUITY � � FUND EQUITY- BEGINNING OF YEAR 165,619 SR8021 335,097 PRIOR PERIOD ADJ.- INCREASE IN FUND EQUITY 0 SR8012 PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY 0 SR8015 , RESTATED FUND EQUITY- BEG OF YEAR 165,619 SR8022 335,097 ADD- REVENUES AND OTHER SOURCES 2,826,417 2,634,325 DEDUCT- EXPENDITURES AND OTHER USES 2,656,939 2,665,167 FUND EQUITY- END OF YEAR 335,097 SR8029 304,255 Total Fund Equity includes reserved and unreserved fund balance in govemmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year s accounting error , should be reported as a prior period adjustment. ' 71 TOWN OF SOUTHOLD � ANNUAL UPDATE DOCUMENT ' � For The Fiscal Year Ended 1996 (SR) REFUSE AND GARBAGE ' Summary of Final Budget as Modified - w �, +Naz.,'�°�d'� 'r . -�-.c-: �: a- '�....-.., . _'� ESTIMATED REVENUES AND OTHER SOURCES , � REAL PROPERTY TAXES � � � SR1049M 1,001,590 REAL PROPERTY TAX ITEMS � SR1099M 300 NONPROPERTYTAX ITEMS SR1199M 41,414 DEPARTMENTAL IfVCOME SR1299M , 1,263,215 USE OF MONEY AND PROPERTY SR2499M 21,000 SALE OF PROPERTY AND COMP. FOR LOSS SR2699M 150,000 ' MISCELLANEOUS LOCAL SOURCES SR2799M 126,500 APPROPRIATED FUND BALANCE SR599M ' ' 42,802 � 72 , TOWN OF SOUTHOLD AIVNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (SR) REFUSE AND GARBAGE ,_ Summary of Final Budget as Modified , �. R .�. - ,�.�;.�- _ .��.�� * .-�x�� —, � _ ;. � - a�, �� -- -- - - - APPROPRIATIONS , - HOME AND COMMUNITY SERVICE SR8999M 2,469,124 EMPLOYEE BENEFITS SR9199M 69,514 � , DEBT SERVICE PRINCIPAL& IN SR9899M � • INTERFUND TRANSFERS � SR9999M 108,183 , 73 ' ' TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 � (SS) SEWER - - Balance Sheet ' � , . ,., - — _�;`-_��:��'�� g��;;� �=��e�=�� _ a,�'==� �._ - -_ —_ —_ .q—.� �,�- � �a�--��,.m ��, - ,�r--z, ==�",°�� r'' CASH 685 SS200 � 1,125 CASH.IN TIME DEPOSITS 457,111 SS201 495,292 SPECIAL ASSESSMENT RECEIVABLE SS370 1,414 ACCOUNTS RECEIVABLE 10,339 SS380 ' 29,464 PREPAID EXPENSES • SS480 2,556 � 74 � TOWN OF SOUTHOLD ANNUAL UPDATE DOGUMENT � For The Fiscal Year Ended 1996 (SS) SEWER � Balance Sheet _ � �_ .�iWcr'. y - 2 Y ' _ _ _t?w� � �!�., rY.�n _ '- _ =.v9� _ iC T' LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE 5,811 SS600 27,543 � DUE TO OTHER FUNDS 666 SS630 DEFERRED REVENUES SS691 409 FUND EQUITY UNRESERVED FUND �ALANCE APPROPRIATED 117,000 SS910 � 160,40Q UNRESERVED FUND BALANCE UNAPPROPRIATED � 344,658 SS911 341 498 � 75 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 � (SS) SEWER , Results of Operations ' _ - - :� ,�;:� t� - -� - - , - '�- " -- :'� - DETAIL REVENUES AND OTHER SOURCES � REAL PROPERTY TAXES 193,900 SS1001 170,760 OTHER PA`(MENTS IN LIEU OF TAXES 0 SS1081 29 INTEREST�PENALTIES ON REAL PROP TAXES � 90 SS1090 � 224 , SEWER CHARGES � 96,724 SS2122 130,251 SEWER SERV OTHER GOVTS 28,800 SS2374 � 28,�00 INTEREST AND EARNINGS 28,822 SS2401 �27;888 76 • • • • � -� � �• . . -. .. • ••- • '�-`- � -�y„`'�. �.::i �x� �:��• �: } ��t,r, .�.�-ti 3-��.� '��' � '8' �:'"'...� �5:_,F'-+','�„'+�fi' p;ny� f t:��jn�(""�r 'yy,.g�. r _ �.:f:, c -- .a=: 0.�".+��_'�cst � Gf. _ �� 'swc w=--�7 '1�-,�" --+�Z•- ��.SFsr.. .�;1.:t��`" T.,� .�,�p,_ � � � � � • • .. ..... .... ........................... . ................................................. .u.:.___.'_�___.�._..;:.._u. --r-i+F44kki�i+::!=E:.—:'-v-i:'Y.iYiF '- ..................................�a_.'_'___.:u__..._�v .__�_.__._._.._v__ - ' _ _ -_ m�-�. ____.._�....._ ....�................^r:+�-*�i-.................. ..........-....-• .—..:.-':'�.-._.v-._'r:rr..._?__:._ - t...Cr._:v�.�_�uua:::_:v _- __-_- _- _ _— ____.v.._: . � .... ............� . ....::-n: _ __ - -_ v v � u�.v.� ' ...v„_._r--i_'- __.., __ -..._ ..r.......�. _. ................... . .-ee�-a�•.............�.r:r:�:�.-:::�-.or.::+r..M- +.s'.-::.-'__. �'i'. .............�.�:.......:r:...--.-�.....�__"...rn•_:.:��u _-_J_'__-•�_ s�.ii=ir.+:'� Fi?e�i>:-�i`��'.:::::-r=-i+hre�i___........:.::.`:.i . ."- -��:._.'$_�_...___..�___.--- _at�. „-„^^,:.,�._.�,:-y-P��r—...-�....� ..r,-.............-�_,:_..,..,+'�=:'--^- _.p 51- - - - ----`+ .......... ... ........r. .::__:.:::.��:-*....�.'�: �� _..._-.---_' __,-.�;......_:_.-.- " ..�.:-.... - -�,�:-';��-�- ,;.,�;-_.; � - -- - !i _ __. _ .w._..._�.�..��.,.,.I__ .�.� .._ ..............-!,........t..,----t........:_�. .-�-��---��'--__-.—.�:; ......:. - -- �-�:_.__��,. ......x.... c............... ..��...................�-....i...4 . __._�_.._.._'__� __v_.._�_ .... _ __ - _ v.. �.s.......:.. ___.._......�... .�_'_____. . .::. .i i'.,T.N:�H=�:::.e-:....uu.u.y1::C:.. ............... ��. v v. _�.!-�:�.:-�r::�: rF..�,_�'__.:u.;;.��_-,.:�_;_.._._..�:3::�:-�:�:�--n�:::�.z. �.�___'__._:a._:�:r- ...�i.G::.:.C:!_'.'.�.'.'_._..__.�::._::_�i.'1:L.u__:.:_.:.:.:.:�.':.:_ _-_ _ _______-_______�xt..n_ _____ " ' et. . 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TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (SS) SEWER Resuits of Operations ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY-BEGINNING OF YEAR 380,671 SS8021 461,657 PRIOR PERIOD ADJ-INCREASE TO FUND EQUITY 0 SS8012 � PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY 0 SS8015 RESTATED FUND EQUITY- BEG OF YEAR 380,671 SS8022 461,657 ADD- REVENUES AND OTHER SOURCES 348,336 357,951 DEDUCT- EXPEiVDITURES AND OTHER USES 267,349 317,711, FUND EQUITY-END OF YEAR 461,658 SS8029 501,898 Total Fund Equity includes reserved and unreserved fund balance in governmental � funds, or retained eamings or fund equity for proprietary funds. Adjustments to beginning fund equity resulfing from a correction of a prior year s accounting error should be reported as a prior period adjustment. 78 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (SS) SEWER Summary of Final Budget as Modified � ESTIMATED REVENUES AND OTHER SOURCES . � EST REV- REAL PROPERTY TAXES 193,900 SS1049M 170,760 EST REV- REAL PROPERTY TAX ITEMS 100 SS1099M 90 EST REV- DEPARTMENTAL INCOME 87,700 SS1299M 83,700 EST REV-INTERGOVERNMENTAL CHARGES SS2399M 28,800 EST REV- USE OF MONEY AND PROPERTY 9,000 SS2499M 15,000 EST REV-MISCELLANEOUS LOCAL SOURCES 25,000 SS2799M ESTIMATED OTHER SOURCES � APPROPRIATED FUND'BALANCE 114,000 SS599M 125,262 79 TOWN OF SOUTHOLD � ANNUAL UPDATE DOCUMENT � For The Fiscal Year Ended 1996 (SS) SEWER ' Summary of Final Budget as Modified � _ -' � N. APPROPRIATIONS ' APP- GENERAL GOVERNMENT SUPPORT � 1,500 SS1999M 10,000 APP- HOME AND COMMUNITY SERVICES 424,200 SS8999M . 396,612 APP-EMPLOYEE BENEFITS SS9199M 7,650 APP- DEBT SERVICE 4,000 SS9899M 3,650 APP- INTERFUND TRANSFER SS9999M 5,700 x 8� TOWN OF SOUTHOLD ANNVAL UPDATE DOCUMENT , , For The Fiscal Year Ended 1996 (S111�WATER � Balance Sheet - _�, _* _ - ASSETS CASH , � SW200 CASH IN TIME DEPOSITS � SW201 � 81 ' TOWN OF SOUTHOLD ABVNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (SVIn WATER ' Balance Sheet , LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE ' SW600 FUND EQUITY UNRESERVED FUND �ALANCE UNAPPROPRIATED SW911 82 TOWN OF SOUTHOLD � ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (SV1n WATER Results of Operations DETAIL REVENUES AND OTHER SOURCES � REAL PROPERTY TAXES 0 SW1001 - 83 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (SV1n WATER Results of Operations . ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY-BEGINNING OF YEAR 0 SW8021 ' PRIOR PERIOD ADJ-INCREASE TO FUND EQUITY 0 SW8012 PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY 0 SW8015 RESTATED FUND EQUITY- BEG OF YEAR 0 SW8022 FUND EQUITY-END OF YEAR � 0 SW8029 Total Fund Equity includes reserved and unreserved fund balance in govemmental funds, or retained eamings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year s accounting error should be reported as a prior period adjustment. 84 TOWN OF SOUTHOLD , ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (SV1n WATER Summary of Final Budget as Modified - - - ,.� � - ESTIMATED REVENUES AND OTHER SOURCES EST REV- REAL PROPERTY TAXES SW1049M ESTIMATED OTHER SOURCES � APPROPRIATED FUND BALANCE SW599M 85 ' � TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (SV1n WATER Summary of Final Budget as Modified � -�� - - APPROPRIATIONS APP- HOME AND COMMUNITY SERVICES � SW8999M 86 TOWN OF SOUTHOLD � ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (SM) MISCELLANEOUS � Balance Sheet � ASSETS CASH 24,789 SM200 46,687 CASH IN TIME DEPOSITS 644,812 SM201 632,961 PETTY CASH 1,450 SM210 1,450 STATE 8� FEDERAL RECEIVABLES SM410 6,568 DUE FROM OTHER FUNDS 39,413 SM391 28,905 PREPAID EXPENSES SM480 24,617 � 87 TOWN OF SOUTHOLD • � ANNUAL UPDATE DOCUMENT ' " For The Fiscal Year Ended 1996 (SM) MISCELLANEOUS Balance Sheet LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE 5fi,151 SM600 85,098 DEFERRED REVENUES SM691 13,665 FUND EQUITY UNRESERVED FUND BALANCE APPROPRIATED 73,695 SM910 223,870 UNRESERVED FUND BALANCE UNAPPROPRIATED 581,618 SM911 418,555 88 TOWN OF SOUTHOLD � AIVNUAL UPDATE DOCUMENT � � For The Fiscal Year Ended 1996 (SM) MISCELLANEOUS . � Results of Operations ' � — `,� �iX i�� ' �i I M3 cy_ DETAIL EXPENDITURES AND OTHER USES � OTHER GEN GOVT SUPPORT-CONTR EXPEND 91,126 SM19894 71,370 INSECT CONTROL- PERS SERV ' 22,085 SM40681 27,400 INSECT CONTROL- CONTR EXPEND 21,988 SM40684 18,484 OTHER TRANSPORTATION- PERS SERV 610,448 SM56801 644,105 OTHER TRANSPORTATION- EWUIP �CAP OUTLAY 120,234 SM56802 240,257 OTHER TRANSPORTATION- CONTR EXPEND 144,178 SM56804 - 159,670 OTHER TRANSPORTATION- EMPL BNFTS 126,398 SM56808 133,977 MISC HOME &COAAM SERV- CONTR EXPEND 12,088 SM89894 20,895 DEBT PRINCIPAL- SERIAL BONDS 61,836 SM97106 61,836 DEBT 1NTEREST- SERIAL BONDS 32,724 SM97107 28,274 90 � � • • • • � -r • �• . .-. .. • � •.- • � 4�` * �'.. � .. � -.'�^``w-'�."- ' .:1-s.- -"�,at'.a��: - �� z &.� t i 1�;��.'x `�'� �P .a.�.,'�a-: .. _ z : � . �. . ,.r. ` a u., �, -r;•:�.�..s _z: ,,-�'�rt,..e-,�=;..�,� fi--n, -�c�"'i�;��"�^�",er�r r .r`a _E_ v��'^-�.�-� _ _ ,. . -::' G'..�... ,_s,,.. , -� ,ir' !` � � • • ��' 1 111 11 1 f11 _.._ _....._..._.__,_..�__.._...,..__._...--------._...._......_...___.........----...._ _,.-,-„- --m:.-,.;.,.,._::---�--- - -- --- -- -- -- ------ ---- -----_->-__�::�� _.�. .r-.,........................................_.........,..... ...-,.,. ..-, -,.,.�..,.,-.:,.;.„;.,,,,.�;, __....... _ _ .i."�.. ...._....._ .c ...�.......... ...�_. .. �. ._._.. ....l ._._..RL_� _'__..i....____....__.....J._..__. . 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' I'�:: .. ....._1..., .__ __?� _+�:--i� ._._,_ _. .._....._.._�...--'..__.......__.___......::_._..........._�.:.::�...,. ..,,:.�+:_....c:=:.:_�.�.W�`r-�.'-`��. ,_ t._..,_t ._ .... _....a.. _.s`�. ... .._ . ._....,..,-............+.,� -..,,.....-.... ....... a ......r.. ........ :�- .::�'��;,:�._ ' .. ....... .... .....,,..:.,_x_:.::-•�a.,..��.:.:.:..;.�...�,.?�..::..:_::.:...��._.,.:�..�:.:.:_:.:.: L _..._—..--�'-.,::_�.�.,—.�.._........__.�.�.�s�...._._._..�,�.c_._u_......_._. f " ...�:__.:.... „�...�m:r..:,�:>::a_.,.�.r_::.:.�:�.��_ TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (SM) MISCELLANEOUS Results of Operations � ANALYSIS OF CHANGES IN FUND EQUITY � FUND EQUITY- BEGINNING OF YEAR 466,893 SM8021 655,313 PRIOR PERIOD ADJ.- INCREASE IN FUND EQUITY 0 SM8012 PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY 0 SM8015 RESTATED FUND EQUITY- BEG OF YEAR 466,893 SM8022 655,313 ADD- REVENUES AND OTHER SOURCES 1,431,525 1,393,381 DEDUCT- EXPENDITURES AND OTHER USES 1,243,105 1,406,269 FUND EQUITY- END OF YEAR 655,313 SM8029 642,425 Total Fund Equity includes reserved and unreserved fund balance in govemmental funds, or retained eamings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correetion of a prior year s accounting error should be reported as a prior period adjustment. 91 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (SM) MISCELLANEOUS Summary of Final Budget as Modified ESTIMATED REVENUES AND OTHER SOURCES REAL PROPERTY TAXES SM1049M 250,000 ' DEPARTMENTAL INCOME SM12991VI, 1,064,200 USE OF MONEY AND PROPERTY SM2499M 15,000 , MISCELLANEOUS LOCAL SOURCES SM2799M 16,000 APPROPRIATED FUND BALANCE SM599M 73,695 92 TOWN OF SOUTHOLD � � ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (SM) MISCELLANEOUS Summary of Final Budget as Modified . � - ,1�.a -u _ _ ms�" —' �sAd �4.}l' — • APPROPRIATIONS ' GENERAL GOVERNMENT SUPPORT � . SM1999M 71,370 HEALTH , � SM4999M 30,000 APP-TRANSPORTATION � SM5999M 1,067,277 HOME AND COMMUNITY SERVICE SM8999M 20,895 � EMPLOYEE BENEFITS ' SM9199M 138,353 DEBTSERVICE� PRINICPALAND INT. � • SM9899M 91,000 93 � TOWN OF SOUTHOLD , ANNUAL UPDATE DOCUMENT � For The Fiscal Year Ended 1996 (H) CAPITAL PROJECTS ' Balance Sheet _� � _ _ _ •_ _ - �d? d["4WL2 ' 1M'c� L� ' CASH ' H2O0 CASH IN TIME DEPOSITS 2,981,864 H2O1 1,363,005 STATE & FEDERAL RECEIVABLES H410 14,825 - DUE FROM OTHER FUNDS 25,000 H391 41,868 94 - � ' , • • • • � -� � �• . .—. .. - � � 7 . �`" ' -_r�, J `T�� 3":_ �- ___'�' "�k �� :�'.A��y( �£�"7�' .�=�`z. ,-�=:-`t-' �. ->;' � ; ,;.. � � w • ' .11 ' _---�- rt =__- ---::-:__--._,.�_,_______..-.. _�.-----------.�.---------� - - ------ -- ------ --- --------- - -- —--- -- -- ------- _..:.-.: ..,. ...s:::.�. _-=---- - -- -,------u. _. _.:.:.�.� ...�_-_:�. _ _:._ � _.:.:___.�.__..........�,.........;._� -��:-�_�--.��..,. .. :..... . . .. .., ..� .. -,. .�,.. ..... .�...Y�..............�.. .-.-.-.....�---�,,,,y.......,,-... .. ,_�.��,:-:-�+F�:;;;�.;.__�._:-..�.ri--:.��._';_;:;_ - -- ------ - _____�.__v,_:�.;.�_;�,-..-;;-. �_y_� ...�... > .._.� �..�__ .u-_�__��_ iL �_�_� _.G v...�__.._¢E. _ _ _ _ .�u a w e� __ . . . m 1..�I'. �.. •.. ..��-�-...................................�-�:�:�-:.............. ..........�m! �................�. .... _ _i_�f_�u. ,-�;r. : . .._ ri_•f �- __._ .. . �_...._..__�.+___ u+`.._ __ __ �•F„' .. �-. �..n..+�...... �n �. -i� ...................... ...n-i..�_�__.;.-� �r-r--�.-;•-•--� � -�:::o.,��.��+��ri.. _ u_.u;..F.`'� _ �.+.�:.r.�. �v...��.�....._.3..�_..._...._... .__..v _..>t�_ ._.__��_3''.'=_��__..._.2�'__ ___._._>:•_��___ _. ____'__. . _u�.: — -- _3' ...... �. ��V . .. ..... . ...... r... � .. . .�...�..-.-..�................ ..........�.............-v.....r.......-�...........-�.-.i�m.�+.m.........n.V-m._�.. __t:::v'�—::::::::::::::::'::':�__'�_r f J'_' ..�,_:___...,.u.__.:.�cL�.:....---�''-'r.-z--i-�-:..�.�__�.i.`a__��_ --�-�m--rp-...-"-- _ _ _._.F___`""_,.��3�j:�_�y=;_";.__.�.__'�i-'--�_:--�- � � •1 ....iiiii.m..r...r!.eii.::.. ................ ........�;��,:. . .z._axp;;�_.iv.,v;:::.: _ __ _ _ _.!i4_yi.;.e.F:u'vii�}Fic_:__.et!____:».i:.ie:pu_'v,_._ i.y.f_.''�.___.��::::�._.}. ......_ ............-trr:t..m:mr:��+.rrn�U-ia.-r�r�_-. u:..�..... -C��:"„*n?:�-�.t.. ._ �r...va.r�.reF:�:�::'___'__'__.}i.FFF:' _ ' _ . _.�..:.:r:.. • � . ... .�___�__:.._.�__ __ __ - _ ,..-�r�:r.;-r,- . ..�. _.....�.�,�-�--...-.:::.._...��:�-�.-,,-r..LL_::-_.•;-+,-. �•.�-: ..�:..:............---^...:.— �+x.�:.�:;��., , u.i�_;:,�i�.,..��.,�.;�,._;_!.�rw.-::��'�„='. -'-.. ......................... ........... _ _ -�.-�-= -��-as+ � i..a._ ..__ ._ - - '_ - -- . ._�� .-._. __ ,:.=:. _ _.__...._,......... _, .......... ..�-- - -- - — -- — ..z,. . t. .._...... .... _._.�_.,. _.�..... _�.-r-........-'-...r----�--:...-r-,.-�-�.--,-�.-•..-___,—=s.=��r.-crr.: fs'..�� --- - =—i;7;rF: _ __.�1 +..5." ,_'"" .,. ;. .. __. 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"_ �..:,,.. y,�:;:: - �'�+- ��:.�_.:_ _.+�.i:..•. r..... ..... . �.�;L.,.�....__._._...__�:.....r._::�:s_:.... ..�..�.��_:...�Ntp��F:.�.::��•�!.�:"'•,. .�._:.:.�!„�„�,: . �..:-. ..a t .. . � .'�i�.. . .... r. ....d ,... . . .�t.... . .......�_,_,.t. .... .r:��........�.,.a......�:�:.r � �.�.�;_!:;:�;.;;.1.�'!i��,';,_�=_' �.:si.s_�-..t_'�r:i.,., '____._....n.. .� .._,.__�.... ._...._ ...__.__.... ____._..... .�.�_........� .�a_..__,.�_L....�.:�...:.__:��_�_.,..,..........__......._-.-'-._.._.._._..:._.'-'�.�. : _.....__.>-._.:._�.�.....::-_:..: �:.�........`4,....-,-, .................��..,,....._...!,,,,,........_.._�.....-��.<-,,......_..�,.!.!-.................�'.-.'-f�.'i.r...............d...r-.....,,�........ .t.. .N. TOWN OF SOUTHOLD AfVNUAL UPDATE DOCUMENT � For The Fiscai Year Ended 1996 (H) CAPITAL PROJECTS � Results of Operations � � , � � . ' - :�� - DETAIL REVENUES AND OTHER SOURCES � INTEREST AND EARNINGS � 84,054 H2401 100,950 UNCLASSIFIED SPECI 0 H2770 5,500 ST AID� NATURAL RESOURCES CAP PROJ 42,811 H3997 14,825 OTFiER SOURCES ' � ' � INTERFUND TRANSFERS 25,000 H5031 207,988 SERIAL BONDS - 1,750,000 H5710 300,000 BANS REDEEMED FROM APPROPRIATIONS 165,809 H5731 227,484 96 � � TOWN OF SOUTHOLD � ANNUAL UPDATE DOCUMENT � , For The Fiscal Year Ended 1996 . (H) CAPITAL PROJECTS � Results of Operations DETAIL EXPENDITURES AND OTHER USES' GENERAL GOVT- EQUIP &CAP OUTLAY 328,673 H19972 1,522,023 HIGHWAY-CAPITAL PROJECTS � 3,488 H51972 118,486 OTHER ECO & DEV, EQUIP & CAP OUTLAY 0 H69892 19,404 DRAIN &STORM, EQUIP &CAP OUTLAY . 0 H85972 43,773 SAIVITATION- EQUIP &CAP OUTLAY ' 493,805 H87972 410,989 DEBT INTEREST- SERIAL BONDS � 55,795' H97107 119,993 �" � D�BT INTEREST- BOND ANTICIPATION NOTES 4,478 H97307 3,250 ; � � 97 , . , � TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT • � For The Fiscal Year Ended 1996 . (H) CAPITAL PROJECTS , Results of Operations , , . ��.-.=�; ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY- BEGINNING OF YEAR , 690,969 H8021 1,872,405 PRIOR PERIOD ADJ.- INCREASE IN FUND EQUITY, 0 H8012 � PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY 0 H8015 - RESTATED FUND EQUITY- BEG OF YEAR 690,969 H8022 1,872,405 ADD- REVENUES AND OTHER SOURCES � 2,067,674 856,746 DEDUCT- EXPENDITURES AND OTHER USES 886,239 2,237,918 FUND EQUITY- END OF YEAR . 1,872,404 H8029 491,233 Total Fund Equity includes reserved and unreserved fund balance in govemmental funds, or retained eamings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year s accounting error should be reported as a prior period adjustment. � - • 98 TOWN OF SOUTMOLD - ANNUAL UPDATE DOCUMENT � . For The Fiscal Year Ended 1996 • , (TA)AGENCY . Balance SFreet � CASH 44,670 TA200 188,416 TIME DEPOSITS- 189,453 TA201 � 148,331 DEFERRED COMP PLAN ASSETS 631,187 TA460 1,008,675 OTHER ASSETS 16,053 TA489 14,400 � . 99 ; ' TOWfV OF SOUTHOLD � ; - ANNUAL IJPDATE DOCUMENT . � For The Fiscal Year Ended 1996 (TA)AGENCY � Balance Sheet _ � = - - - �,- ^� -� ._ -�,+��= �=- , - . -�; LIABILITIES AND FUND EQUITY � DUE TO OTHER FUNDS 64,461 TA630 29,Q63 DEFERRED COMPENSATION � 631,187 TA17 1,008,675 GROUP INSURANCE ' 64 TA20 148 ' GUARANTY& BID DEPOSITS 185,651 TA30 � 321,937 ; 100 - � - �OWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 ({� GENERAL FIXED ASSETS Balance Sheet __ n�f�Gi,l';y,'.4_ ',a.'� ' _... +t'f� - -_ - �.�`Y��_� _ �i;in�' . '�:��'�§t� - ;��i'��' ��. .��{,_ ��'`,��i'�`''a� ��;,, _ _ _ ;�;:;�� - - -- - - -- - - AS.SETS LAND 4,117,564 K101 4,656,940 BUILDINGS 2,432,854 K102 6,759,945 MACNINERY& EQUIPIVIENT 8,591,159 K104 12 433,859 �01 TOWN OF SOUTHOLD � ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (In GENERAL FIXED ASSETS Balance Sheet INVEST GENERAL FXD ASSETS-BONDS AND NOTES 7,824,843 K151 6,371,499 INVEST GENERAL FXD ASSETS-CURRENT APP 3,736,316 K152 14,270,374 INVEST GENERAL FXD ASSETS-GIFTS 480,600 K153 INVEST GENERAL FXD ASSETS-STATE AID � 354,112 K156 � 2,362 : INVEST GENERAL FXD ASSETS-FEDERAL AID 1,132,813 K157 2,691,508 INVEST GENERAL FXD ASSETS-OTHER 1,612,893 K158 515,001 P 102 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1996 (VV) GENERAL LONG-TERM DEBT Balance Sheet - - - =�cr;r�=.l��'�`_- -- -=�.i" __ - �..'i;�._ � n�..- _ _�u�i� ��+�ii-''�..=__- � - �--= :�`�'�.�`� - � ;„��k`"K�i� •Y; ;:Ni�` ;,, , - - ,�,�,"y��" - �i�i.,;_ ��..:�= '°�,-`��J,T�� ii�,:,��;.-r�;� �-,�_ ,� �,,..;; ,� �, �47it��_��1��J,4:�{I..=�_;-- �.�� - - - _,�„�-- - --- = -- �-= - --- - �-� �r��„ :;i, -- ASSETS AMTS TO BE PROV FOR LONG-TERM 10,166,344 W125 9,774 831 103 TOWN OF SOUTHOLD � ANNUAL UPDATE DOCUMENT ' For The Fiscal Year Ended 1996 ' (VV) GENERAL LONG-TERM DEBT Balance Sheet ._ �_x�w�i� � � � COMPENSATED ABSENCES � z 2,091,344 W687, 2,059,831 DUE TO OTHER GOVERNMENTS � 450,000 W631 325,000 BONDS PAYABLE 7,625,000 W628 7,390,000 ' 104 . , - f � 4 l� TOVIIN OF SOUTHOLD , ' Statement of Indebtedness For The Fiscal Year Ended 1996 Indebtedness Not Exempt From Constitutional Debt Limit � Bond No. 1 EDPCODE � Amount Month and Year of Issue 0/0/00 Current Interest Rate � ` 0.00000 � Outstandin Be innin of Year 2P18771 o , Issued Durin The Fiscal Year � do not include renewals here 2P18773 � � Paid Durin The Fiscal Year � do not include renewals here ' 2P18775 � Outstandin End of the Fiscal Year 2P18777 0 Final Maturit Date 0/0/00 Bond No. 2 Month and Year of Issue 0/0/00 Current Interest Rate 0.00000 Outstandin Be innin of Year 2P�$77� 0 Issued Durin The Fiscal Year do not include renewals here 2P�$7�3 � ' Paid Durin The Fiscal Year do not include renewals here � 2P1'8775 � Outstandin End of the Fiscal Year 2P18777 � Final Maturit Date - 0/0/00 Bond No. 3 Month and Year of Issue ' $��77 Current Interest Rate 5.90000 Outstandin Be innin of Year 2P18771 70,000 Issued Durin The Fiscal Year do not include renewals here 2P18773 0 � Paid Durin The Fiscal Year do not include renewals here 2P18775 35,000 Outstandin End of the Fiscal Year 2P18777 35,000 Final Maturit Date 2��97 Bond No. 4 - Month and Year of Issue 10/1/84 Current Interest Rate 9.10000 Outstandin Be innin of Year 2P18771 1,200,000 Issued Durin The Fiscal Year , do not include renewals here 2P18773 � Paid Durin The Fiscal Year ' do not include renewals here 2P18775 110,000 Outstandin End of the Fiscal Year 2P18777 1,090,000 Final Maturit Date � 4/1/05 105 TOWN OF SOUTHOLD Statement of Indebtedness For The Fiscal Year Ended 1996 Indebtedness Not Exempt From Constitutional Debt Limit Bond No. 5 Month and Year of Issue 2/15/91 Current Interest Rate 6.37500 Outstandin Be innin of Year 2P18771 1,675,000 Issued Durin The Fiscal Year do not include renewals here 2P18773 0 Paid Durin The Fiscal Year do not include renewals here 2P18775 125,000 Outstandin End of the Fiscal Year 2P18777 1,550,000 Final Maturit Date 2/15/11 Bond No. 6 Month and Year of Issue 4/15/93 Current Interest Rate 5.00000 Outstandin Be innin of Year 2P18771 2,350,000 � Issued Durin The Fiscal Year do not include renewals here 2P18773 � Paid Durin The Fiscal Year do not include renewals here 2P18775 200,000 Outstandin End of the Fiscal Year 2P18777 2,150,000 Final Maturit Date 2/15/12 • Bond No. 7 Month and Year of Issue 10/1/93 Current Interest Rate • '6.00000 Outstandin Be innin of Year 2P18771 580,000 Issued Durin The Fiscal Year do not include renewals here 2P18773 � Paid Durin The Fiscal Year do not include renewals here 2P18775 50,000 Outstandin End of the Fiscal Year 2P18777 530,000 Final Maturit Date � 10/1/05 Bond No. 8 Month and Year of Issue 11/1/95 Current Interest Rate 5.00000 Outstandin Be innin of Year 2P18771 1,750,000 Issued Durin The Fiscal Year do not include renewals here 2P18773 0 Paid Durin The Fiscal Year do not include renewals here 2P18775 � Outstandin End of the Fiscal Year � 2P18777 1,750,000 Final Maturit Date 11/1/15 Total Bonds Amount Outstandin Be innin of Year 7,625,000 Issued Durin Fiscal Year � Paid Durin Fiscal Year 520,000 Outstandin End of Year 7,105,000 106 ' TOWN OF SOUTHOLD Statement of Indebtedness For The Fiscal Year Ended 1996 ` indebtedness Not Exempt From Constitutional Debt Limit Bond Antici ation Note No. 1 EDPCODE � Amount Month and Year of Issue � 5/16/96 Current Interest Rate 3.90000 Outstandin Be innin of Year 2P18761 255,000 Issued Durin The'Fiscal Year do not include renewals here 2P18763 0 Paid Durin The Fiscal Year � do not include renewals here 2P18765 � 51,000 Outstandin End of the Fiscal Year 2P18767 204,000 Final Maturit Date ' S/16/97 Bond Antici ation Note No. 2 ' Month and Year of Issue 9/18/96 Current Interest Rate ' 4.00000 Outstandin Be innin of Year 2P18761 � Issued Durin The Fiscal Year do not include renewals here 2P18763 300,000 Paid Durin The Fiscal Year ' do not include renewals here 2P18765 � Outstandin End of ths Fiscal Year 2P18767 300,000 Final Maturit Date 9�18�97 Bond Antici ation Note No. 3 Month and Year of Issue 11/5/96 Current Interest Rate 3.90000 Outstandin Be innin of Year 2P18761 � 620,000 � Issued Durin The Fiscal Year do not include renewals here 2P18763 � � Paid Durin The Fiscal Year do not include renewals here 2P18765 254,000 Outstandin End of the Fiscal Year 2P18767 366,000 , Final Maturit Date 9��$�97 Total Bond Antici ation Notes Amount Outstandin Be innin of Year 875,000 Issued Durin Fiscal Year - 300,000 ' Paid Durin Fiscal Year 305,000 Outstandin End of Year 870,000 107 TOWIV OF SOUTHOLD Statement of Indebtedness � For The Fiscai Year Ended 1996 • � Indebtedness Not Exempt From Constitutional Debt Limit ` State or Authorit Loans No. 1 EDPCODE Amount Month and Year of Issue - 2/15/96 Current Interest Rate 2.95000 Outstandin Be innin of Year 2P18791 0 Issued Durin The Fiscal Year do not include renewals here 2P18793 300,000 Paid Durin The Fiscal Year - do not include renewals here 2P18795 15,000 Outstandin End of the Fiscal Year 2P18797 285,000 Final Maturit Date 12/15/14 Total of All Indebtedness Includes Total of Bonds and Notes- Exempt and Not Exempt . , Outstandin Be innin of Year 8,500,000 Issued Durin Fiscal Year 600,000 � Paid Durin Fiscal Year 840,000 � Outstandin End of Year 8,260,000 � ' 108 TOWN OF SOUTHOLD Maturity Schedule - For Bonds Issued During The Fiscal Year Ended 1996 EDPCODE Pu ose of Issue NYS EFC/SRF For State Com troller Use Onl 2P3CE Total Princi al 2P3PR 300,000 Date of Issue 2P3DT 2/15/96 Interest Rate 2P3PC 2.9500 Final Maturit Date 2P3DM 12/15/14 Amount of Principal Redeemed 2P395 in or to be Redeemed in ZP396 15 000 Fiscal Year ending in 2P397 . 15,000 (The Last Two Digits of the 2P398 15,000 EDP Code Correspond to the 2P399 15,000 Fiscal Year Ended) 2P300 1_5,000 2P301 15,000 . 2P302 15,000 I 2P303 15,000 � 2P304 15,000 2P305 15,000 2P306 15,000 2P307 15,000 2P308 15,000 I - 2P309 15,000 2P310 15,000 � 2P311 15,000 - 2P312 20,000 � ' 2P313 20,000 i � 2P314 20,000 � - � , � 109 .�-, . TOWN OF SOUTHOLD Statement of Indebtedness Schedule for Reporting Variable Rate, Discounted, and/or Negotiated Bonds&Notes Fiscal Year Ended 1996 CCODE EDPCODE AMOUNT Type of Debt Instrument: 6PKOD 1 for a Bond, 2 for Bond Anticipation Note, 3 for Other Notes Amount of Issue 6PPR � Type of Sale: 6PTOS Credit Rating � Which Organization Rated The Issue: Date of Issue 6PDT 0/0/00 Month, Day, and Year of Final Maturity 6PDM 0/0/00 Local Finance Law Section 11 Subsection Authorizing Issuance 6PPU Purpose of Issue: 6PP01 Type of Interest Rate: 6PTIR Interest Rate on Date of Issue 6PIR 0.00000 Par Value 6PPV � Premium and Accrued Interest 6PAI � Amount of Sales/Total Proceeds 6PSTP � Less: Cost of Issuance Original Issue Discount 6POID � Underwriters Discount 6PUD 0 Letter of Credit 6PLC � Liquidity Facility 6PLF � Other Costs of Issuance 6POCI � Total Costs of Issuance 6PTC � fVet Proceeds Available for Purpose of Issue 6PNP � 110 , TOWN OF SOUTHOLD , Schedule of Securities for Collateralization � ' For The Fiscal Year Ended 1996 ' � General Municipal Law Section 10 as amended by chapter 708 Laws of 1992 lists the types of securities which may be pledged for collateralization. Please click in the response box next to the type(s) of securities used by banks as collateral for your deposits. � YES 1. Obligations issued by the United States of America, an agency thereof or a United States sponsored ' corporation or obligations fully insured or guaranteed as to the payment of principal and interest by the United State of America, an agency thereof or a United States govemment sponsored corporation. NO 2. Obligations issued or fully guaranteed by the intemational bank for reconstruction and development, ' the Inter-American Development Bank, the Asian Development Bank and the African Development Bank. YES 3. Obligations partially insured or fully guaranteed by any agency of the United States of America, at a proportion of the market value of the obligation that represents the amount of the insurance or � guaranty. YES 4. Obligations issued or fully insured or guaranteed by this state, o6ligations by a municipal corporation, � school district or district corporation of this state or obligations of any public benefit , corporation which under a specific state statute may be accepted as security for � deposit of public moneys. NO 5. Obligations issued by states (other than this state) of the United States rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization. - NO 6. Obligations of Puerto Rico rated in one of three highest rating categories by at least one nationally ' recognized statistical rating organization. � NO 7. Obligations of counties, cities, and other govemmental entites of another state having the power to levy taxes that are backed by the full faith and credit of such , govemmental entity and rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization. � NO 8. Obligations of domestic corporations rated in one of the two highest rating categories by at least one nationally recognized statistical rating organization. �NO 9. Any mortgage related securities, as defined in the Securities Exchange Act of 1934, as � amended, which may be purchased by banks under the limitations established by federal bank regulatory agencies. NO 10. Commerical paper and bankers' acc�ptances issued by a bank(other than the bank with ' which the money is being depositied or invested) rated in the highest short-term category by at least one nationally recognized statistical rating organization and having maturities of not longer than sixty days from the date they are pledged. NO 11. Zero-coupon obligations of the United States govemment marketed as"Treasury Strips". NO 12. Letters of Credit. NO 13. Surety Bonds ' 111 � � , - TOWN OF SOUTHOLD � Schedule of Time Deposits and Investments For The Fiscal Year Ended 1996 � ' OTHER THAN RESERVE FUNDS � Edpcode Amount CASH: - � � On Hand 9Z2001 1,650 , Demand Deposits ' 9Z2021 765,090 Time Deposits 972011 6,412,673 Total 7,,179,413 COLLATERAL: - . - - FDIC Insurance 9Z2014 ' 1,000,000 - Securities Located: - � (1) In Possession of Municipality 9Z2014A o� (2) Held By Third Party Custodial Bank 9Z20146 10,803,498 (3) Held By Trading Counter Partner 9Z2014C � INVESTMENTS: -Securities (450) 9Z4501 0 ' *Book Value'(cost) *Market Value at Balance Sheet Date 9Z4502 � , "Securities Located: � (1) In Possession of Municipality 9Z4504A o ' (2) Held by Third Party Custodial Bank -9Z4504B o _ (3) Held by Trading Counter Partner 9Z4504C � - Repurchase Agreements(451) , � *Book Value (cost) 9Z4511 0 *Market Value at Balance Sheet Date 9Z4512 o *Securities Located: , � (1) In Possession of Municipality 9Z4514A � (2) Held by Third Party Custodial Bank 9Z4514B � � (3) Held by Trading Counter Partner 9Z4514C � � 112 TOWN OF SOUTHOLD , Schedule of Time Deposits and Investments " � For The Fiscal Year Ended 1996 RESERVE FUNDS Edpcode Amount � ., . CASH (All Reserve Funds): - ' - On Hand 9Z2301 � Demand Deposits 9Z2311 � � Time Deposits 9Z232� 0 Total � COLLATERAL: - - FDIC Insurance 9Z2324 0 -Securities Located: (1) In Possession of Municipality 9Z2324A 0 (2) Held By Third Party Custodial Bank 9Z2324B � (3) Held By Trading Counter Partner 9Z2324C � INVESTMENTS: - Securities (450) 9Z4521 � '`Book Value (cost) *Market Value at Balance Sheet Date � 9Z4522 � *Securities Located: ' (1) In Possession of Municipality 9Z4524A � (2) Held by Third Party Custodial Bank 9Z4524B � (3) Held by Trading Counter Partner � 9Z4524C 0 - Repurchase Agreements (All Resenre Funds) (451) - . *Book Value (cost) �9Z4531 � *Market Value at Balance Sheet Date 9Z4532 � � *Securities Located: (1) In Possession of Municipality 9Z4534A � (2) Held by Third Party Custodial Bank 9Z4534B _ � (3) Held by Trading Counter Partner 9Z4534C � 113 ��. _.�� _ . TOWN OF SOUTHOLD � Investment Certification ' For The Fiscal Year Ended 1996 DEFINITIONS: Repurchase Agreement-A generic term for an agreement in which a govemment entity (buyer-lender) transfers cash to a broker-dealer or financial institution (seller-borrower);the broker-dealer or financial institution transfers securities to the entity and promises to repay the cash plus interest in exchange for the same securities or for different securities. � Reverse Repurchase Agreement-An agreement in which a broker-dealer or financial institution (buyer-lender)transfers cash to a govemment entity (seller-borrower); the entity transfers securities to � the broker-dealer of financial institution and promises to repay the cash plus interest in exchange for the same securities or different securities. INSTRUCTIONS: � A"1" in the amount field =YES ,"2" = NO RESPONSE EDPCODE AMOUNT 1) Has your local govemment adopted an investment policy as required by General Municipal Law, Section 39? YES 9ZPOLY 1 2) The following investments are permitted by your investment policy. . *Obligations of the UNITED STATES 9ZINV1 1 *Obligations of the U.S. Goverment Agencies, guaranteed by the UNITED STATES Government. 9ZINV2 1 *Obligations of the State of NEW YORK . , 9ZlNV3 1 *Obligations of other New York State Local Governments 9ZINV4 1 *'Other � 9ZI NV5 1 3) Are Repurchase Agreements Authorized by Your Investment Policy? , � YES 9ZREPOY 1 4) Do You Engage In Reverse Repurchase Agreements? � NO 9ZRVREN 2 Name John A. Cushman II Title Senior Accountant � Phone Number(516)765-4333 114 TOWN OF�SOUTHOLD � � Real Property Tax Levy and Related information ' Current Year Tax Levy and Collections , � Counties, Cities, Villages, and Westchester County Towns For The Fiscal Year Ended 1996 , Taxes on Roll 0 Add: Relevied Taxes 0 ' Add: Other � 0 Total Taxes and Other Items on Warrant ' - 0 Deduct: Cancellations and Adjustments (0) Deduct: Other (�) Total Taxes and other items to�be collected 0 (B) Deduct Totai Taxes and Other Items Actually Collected (0) (A) , Uncollected Taxes and Other Items o Tax Coliection Pertormance (A Divided By B) Amount ' ` Nearest Hundredth PerCent 0.00 ' Analysis of Uncollected Taxes and Other Items- By Year A300 A320 A330 Taxes Re- - Tax Sale Property ' ceivables Certificates Acquired Pending For Taxes Other Total Current Year 1996 0 0 � 0 , 0 • 0 Prior Years 0 0 0 0 0 Total 0 � 0 0 0 0 115 . ' TOWN OF SOUTHOLD Local Govemment Questionnaire Fiscal Year Ended 1996 EDPCODE RESPONSE 1. Will or have the financial statements for your local 9ZAC0 1 government be independentiy audited? (If yes response= 1, If no response =2) 2. If answer to question 1 is yes the following will be provided Name of Auditing Firm Rehn 8� Fore CPAs 9ZIAC Address of Auditing Firm Street 286 Main Street City East Setauket State and Zip Code NY 11733 3. Does your local govemment participate in an insurance pool 9ZLY31 2 with other local govemments? � (If yes response = 1, If no response =2) 116 � ' TOWN OF SOUTHOLD Notice of Tort Claims � For The Fiscal Year Ended 1996 TOTAL TOTAL 1 Number of Claims Amount of Claims � EDPCODE NUMBER EDPCODE AMOUNT Claims Pending ' -Beginning of Year *Claims Other Than Codefendant/Third Party9ZTR15 13 9ZTR16 $2,030,000 *Claims Involving Codefendant/Third Party 9ZTR10, 8 9ZTR11 $16,500 Plus: � Notices Filed During Year �Other Than Codefendant/Third Party 9ZTR25 8 9ZTR26 *Involving Codefendant/Third Party 9ZTR20 2 9ZTR21 , Less: � - Claims Disposed of During The Year Prior To Commencement of Court Action: , *By Locality 9ZTR30 10 9ZTR31 *By Insurance Carrier 9ZTR40 2 9ZTR41 "' $1,500 - Claims Disposed of During The Year . , After Commencement of Court Action: *By Locality 9ZTR50 9ZTR51 *By Insurance Camer 9ZTR60 9ZTR61 *By Judgement 9ZTR70 9ZTR71 ' *Other ' 9ZTR80 9ZTR81 Equals: Claims Pending - End of Year - ' *Claims OtherThan Codefendant/Third Party9ZTR95 13 9ZTR96 $2,030,000 *Claims Involving Codefendant/Third Party 9ZTR90 6 9ZTR91 $15,000 , • ._ :a , � � 117 , � . . ,.�,;: , :�,� � ., • . .. �� - � • `_ . . TOWN OF SOUTHOLD Notice of Tort Claims For The Fiscal Year Ended 1996 Amount Paid EDPCODE on Claims , -Claims Disposed of During Year Prior To Commencement of Court Action: _ *By Cocality 9ZTR32 $3,000 *By Insurance Carrier 9ZTR42. $12,687 � • , ' � Column (2) � Column (1) Municipality's . ' Number Equitable EDPCODE On Claims# EDPCODE Share -Claims Disposed of During Year After Commencement of Court Action: *By Locality 9ZTR54 9ZTR56 *By Insurance Carrier 9ZTR64 9ZTR66 *By Judgement 9ZTR74 , 9ZTR76 *Other 9ZTR84 9ZTR86 Column (4) Amount Paid . Greater Than Column (3) Municipality's Amount Paid Equitable � EDPCODE On Claims EDPCODE Share## -Claims Disposed of During Year After Commencement of Court Action: *By Locality 9ZTR52 9ZTR58 ' *By Insurance Carrier 9ZTR62 9ZTR68 *By Judgement 9ZTR72 9ZTR78 *Other 9ZTR82 9ZTR88 #This is the Number of Claims (Column 1) disposed of during the year where the settlement was determined in accordance with the relative culpability of each party pursuant to an itemized decision or jury verdict and where the amount was greater than the municipality's equitable share. The municipality' s equitable share is to be entered in column 2. - ##This is the amount paid by the municipality which is,greater than the municipality's equitable share in accordance with the relative culpability of parties pursuant to an itemized decision or jury verdict. ' Notice of tort claims report prepared on 2/24/97 by ' John A. Cushman II ' 53095 Main Road, Southold, NY 11971-0959 , � NAME ADDRESS � Senior Accountant (516)765-4333 TITLE PHONE NUMBER 118 Town of Southold Notes To The Financial Statements For the Fiscal Year Ended December 31, 1996 L Summarv of Significant Accountin�Policies The financial statements of the Town of Southold have been prepared in confornuty with � generally accepted accounting principles (GAAP) as applied to govemment units. The Governmental Accounting Standa.rds Board (GASB) is the accepted standard setting body for establishing governmental accounting and financial reporting principles. The more significant of the government's accounting policies�are described below. A. �'inancia112eporting Entity . The Town of Southold, which was established in 1640, is govemed by its Charter, the Loca1 Municipal Law and other general laws of the State of New York and various locallaws. The Town Board is the legislative body responsible for overall operations, the Supervisor serves as Chief Executive Officer and as Chief Fiscal Officer. Basic services provid'ed included Public Safety, Health, Transportation, Economic Assistance� and Opportunity, Culture and Recreation, and Home and Community Services. . All governmental activities and functions performed for the Town are its direct responsibility. No other governmental organizations have been included or excluded from the reporting entity. The financial reporting entity consists of(a)the primary government which is the Town of Southold, (b) organizations for which the primary government is financially accountable and (c) other organizations for which the nature and significance of their relationship with the primary government are such that exclusion would cause the reporting entity's financial statements to be misleading or incomplete as set forth in GASB Statement 14. The decision to include a potential component unit in the Town's reporting entity is based on several criteria set forth in GASB 14 including legal standing, fiscal dependency, and financial accountability. Based on the application of these criteria, the following is a brief review of certain entities considered in determining the Town of Southold reporting entity. 1. Included in the Reporting�ntity a. The Fishers Island Ferry District was established in 1947 by the Town of Southold under special legislation of the New York State Legislature. The Ferry District owns, � maintains and operates a public ferry for the transportation for hire of persons and vehicles, goods, wazes and merchandise, from Fishers Island across the waters of the Long Island Sound and other adjacent waters to points within and without the state. In addition, the District operates and maintains an airport situated on Fishers Island. The District is administered by an elected board of commissioners consisting of five members who report to the Town Board of the Town of Southold. The Town of Southold is Page 119 responsible for all fiscal matters of the District, including raising of taxes for District purposes, and issues all District indebtedness which is supported by the full faith and credit � of the Town of Southold. The Ferry District is a component unit, part of the primary _ government, and is reported in the special district fund types. b. Various other districts established by tl�e Town of Southold are operated under , provisions of Article 12 of Town Law. Each district is administered by a separate board � of commissioners elected by the qualified voters of each district. The Town of Southold raises taxes for each district and issues all district indebtedness which is supported by the full faith and credit of the Town. These districts are component units, part of the primary government, and are reported in the special district fund types. These districts include the following: Orient Mosquito District, established in 1916 " Fishers Island Garbage and Refuse District, established in 1952 � Cutchogue-New Suffolk Park District, established in 1953 � ' Orient-East Marion Park District, established in 1969 Southold Pa.rk District, established in 1907 Mattituck Park District, established�in 1941 ' ` . Complete financial statements of these component units can be obtained from their , respective administrative offices: � � Orient Mosquito I�istrict Fishers Islarid Garbage � Harr�son Demarest, Treasurer &Refuse District , , Main Road Mildred Dixon, Treasurer Orient, NY 11957 Fishers Islan'd, NY 06390 'Cutchogue-New Su�olk Orient-East Marion Pa.rk District - Park District Thomas Shalvey, Treasurer Alfred Norklun, Treasurer ' P.O. Box 311 Route 25 - Cutchogue, NY 11935 Orient, NY 11957 � Southold Park District Mattituck Park District � Cheryl Crane, Treasurer John Cushman, Treasurer P.O. Box 959 P.O. Box 1413 Southold,�]Y 11971 Mattituck, NY 11952 Page 120 � � B. Basis of Presentation-Fund Accounting The accounts of the Town are organized on the basis of funds or account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for within a separate set of self-balancing accounts that comprise its assets, liabilities, fund balance/retained earnings, revenues and expenditures/expenses which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations. The,various funds are summarized by type in the financial statements. (Certain funds of the local governinent are utilized to account for resources derived from, and/or expenditures applicable to an area less than the entire local government). The following fund types and account�oups are used: 1. Fund Categories , a. Governmental�unds - Governmental funds are those through which most � governmental functions are financed. The acquisition, use and balance of expendable � financial resources and the related liabilities are accounted for through governmental funds. The measurement focus of the governmental funds is upon deternunation of 'financial position and changes in financial position. The following are the Town's governmental fund types. � � General Fund -the principal operating fund which includes all operations not � required to be recorded in other funds. Snecial Revenue Funds -used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specific purposes. The following Special Revenue Funds are utilized: Hi�hw�Funds - To ma.intain and operate highways. General Fund Part Town- To provide general services outside the Village of Greenport. , �ecial Grant Fund - Segregate and account for projects funded by Community Development revenue. Risk Retention Fund - To provide health benefits to certain Town employees. Capital Projects Fund -used to account for financial resources to be used for the acquisition or constructior.of major capital facilities (other than those financed by special assessment funds and trust funds). � b. Fiduci ,ar�unds -used to account for assets held by the local government in a � trustee or custodial capacity: Page 121 Trust and Agency Funds -used to account for money received and held in the , capacity of trustee, custodian or agent. These include expendable trusts, non-expendable trusts, and agency funds. 2. Account Groups � " Account Groups are used to establish accounting control and accountability for general , � fixed assets and general long-term debt. The two account groups are not "funds". They are concerned with measurement of financial position and not results of operations. , The General Fixed Assets Account Groun - used to account for land, buildings, improvements other than buildings, and equipment utilized for general government purposes, except those accounted for in proprietary funds. , , The General Lon�-Term Debt Account Group -used to account for all long-term , debt except that accounted for in proprietary and special assessment funds. - C. �asis of Accounting/1dIeasurement�'ocus . Basis of accounting refers to when revenues and expenditures and the related assets and liabilities are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement - � focus. Measurement focus is the deternunation of what is measured, i.e. expenditures or expenses. _ � Modified Accrual Basis - All governmental Funds anii Expendable Trust Funds are , accounted for using the modified accrual basis of accounting. � Under this basis of accounting, revenues are recorded when measurable and available. , Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. � Material revenues that are accrued include real property taxes, state and federal aid, sales tax and certain user chazges. If expenditures are the prime factor for determining eligibility, revenues from federal and state grants are accrued when the expenditure is made. ' ' Expenditures are recorded when incurred except that: a. Expenditures for inven�ory-type items aze recognized at the time of the' disbursements. _ b. Principal and Interest on indebtedness are not recognized as an expenditure until due. � Page 122 � , � - - - =�` - � - . .. ,u,. :�- c. Compensated absences, such as vacations and sick leave which vests or accumulates, are charged as an expenditure when paid( See Note I(J�). Account Grouns - General fixed assets are recorded at actual or estimated cost or, in the case of gifts and contributions, at the fair market value at the time received. No provision for depreciation is made. Generallong-term debt liabilities are recorded at � the par value of the principal amount. No liability is recorded for interest payable at maturity. D. �roperty Tazes � Real property taxes for the ensuing year are levied annually and become a lien on December 1. Taxes are collected during the period December 1 to May 31, with the first half due January 10 and the second half due May 31. Tax payments made during the period December 1 to December 31 are recognized as revenue in the subsequent year. TaYes for county purposes (apportioned to the axea of the county inside the Town of Southold) are levied together with taxes for town and special district purposes as a single bill. The towns and special districts receive the full amount of their levies annually out of the first amounts collected on the combined bills. The county assumes enforcement responsibility for all taxes levied in the towns (and for unpaid county taxes in the Town). Unpaid village taxes and school district taxes are turned over to the county for enforcement. Any such taxes remaining unpaid at year end are relevied as county taxes in the subsequent year. E. �udgetary Data - 1. �udget Policies - The budget policies are as follows: a. No later than October 1, the Supervisor submits a tentative budget to the Town Board for the fiscal year commencing the following fiscal year. The tentative budget includes the proposed means of financing for all funds. b. After public hearings are conducted to obtain taxpayer comments, no later than November 20, the Town Board adopts the budget. c. All modifications of the budget must be approved by the Town Boazd. 2. Encumbran�es Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded for budgetary control purposes to reserve that portion of the applicable appropriations is employed in all funds. Encumbrances are � reported as reservations of fund balances since they do not constitute expenditures or liabilities. Expenditures for such commitments are recorded in the period in which the liability is incurred. � Page 123 ' � ;� . ..—.:� . ,� � � , . :,,r;� , y . 3'. Budget Basis of Accounting Budgets are adopted annually on a basis consistent with generally accepted accounting principles. Appropriations authorized for the cunent year are increased by the amount of encumbrances carried forward from the prior year. Budgetary controls for the special revenue funds are established in accordance with the applicable grant agreement which covers a period other than the Towns fiscal year. Budgets have been adjusted to reflect the Town's fiscal year. F. Changes in Accounting Policies ' There have been no changes in Accounting policies. G. Departures from Generally Accepted Accounting�rinciples (GAAP) There are no departures from generally accepted accounting principles (GAAP). �. �roperty, Plant and �+quipment- General Fixed assets purchased for general govemmental purposes are recorded as expenditures in the governmental funds and are capitalized at costs (or estimated historical costs for assets purchased prior to 1976) in the General Fixed Assets Account Group. Contributed fixed assets are recorded at fair market value at the date received. Fixed assets consisting of certain infrastructure type improvements other than buildings, including roads, bridges, curbs and gutters, streets and sidewalks, drainage and lighting ; systems, have not been capitalized. Such assets normally are immovable and of value only to the Town. Therefore, the purposes of stewardship for capital expenditures can be satisfied without recording these assets. � No depreciation has been provided on general fixed assets, nor has interest on general fixed assets construction in progress been capitalized. L Insurance The Town assumes the liability for most risk including, but not limited to, property damage - and personal injury liability. Judgments and claims are recorded when it is probable that an ' asset has been impaired or a liability has been incurred and the amount of loss can be reasonabiy estimated. � J. i�acation and Sick I.eave and Compensatory Absences Town employees are granted vacation and sick leave and earn compensatory absences in varying amounts. In the event of ternunation or upon retirement, an employee is entitled to � payment for accumulated vacation and sick leave and unused compensatory absences at various rates subject to certain maximum limitations. Estimated vacation and sick leave and compensatory absences accumulated by governmental � fund type employees have been recorded in the generallong-term obligations account group. Page 124 � Payment of vacation and sick leave recorded in the general long-term obligations account group is dependent upon many factors, therefore, timing of future payments is not readily . determinable. However, management believes that sufficient resources will be made available � for the payments of vacation and sick leave and compensatory absences when such payment becomes due. ' K. Post I2etirement�enefits � In addition to providing pension benefits, the Town provides health insurance coverage and survivor benefits for retired employees and their survivors. Substantially, all Town employees may become eligible for these benefits if they reach normal retirement age while working for the Town. Health care benefits and survivors benefits are provided through either an insurance company or the Risk Retention Fund whose premiums are based on the benefits paid during the year. The Town recognizes the cost of providing benefits by recording its share of insurance premiums or the actual benefits paid from the Risk Retention Fund as an expenditure in the year paid. During the year, $1,095,122 was paid on behalf of 68 retirees and 187 active employees and is recorded as an expenditure in the Risk Retention Fund and the General Fund. The cost of providing benefits for 68 retirees is not separable from the cost of providing benefits for the 187 active employees. L. I.andfill �losure and �ostclosure Care Costs The Towri ceased accepting waste at its Cutchogue landfill as of October 8, 1993. 'I'he Town entered into a stipulation of settlement with the New York State Department of Environmental Conservation in October, 1994 in which all charges of operational violations at the Cutchogue landfill were dropped. Under the stipulation, the Town agreed to close and place a final cover over the landfill and to pay a civil penalty of$650,000 over the next seven years (See Note III (B)(3)). In addition to placement of the final cover on the landfill, state and federal regulations presently require the Town to perforni certain maintenance and monitoring functions at the site for up to thirty yea.rs. Actual�costs associated with the , placement of the final cover and the post-closure monitoring are uncertain at this time pending final determination from the New York State Department of Environmental Conservation. The Town is presently awaiting regulatory relief on this matter. 19�I. '�otal Columns on the General Purpose�anancial Stateanents Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial nosition, results of operations or changes in financial position in confornuty with generally accepted accounting principles, nor is such data comparable to a consolidation. Interfund elimination's have not been made in the aggregation of the data. � Stewardshi�, Compiiance,Accountabilitv A. Material Violations of I+'inance Related Activities There are no material violations of finance-related provisions. Page 125 B. Deficit Fund Balances � The Solid Waste Management Disrict had a deficit fund balance at December 31, 1996. Principal factors which caused the deficit were: Sa1es from recycleable materials were estimated in excess of the amount realized by - $42,204. � Expenditures for the removal of construction and demolition debris exceeded the amount anticipated by $103,751. An appropriation is included in the 1997 budget to fund this deficit. , C. Overdrawn Appropriations Contractual expenditures for the year ended December 31, 1996 materially exceeded appropriations in the Solid Waste Management District fund by $103,751. � �. �etail 1Votes on all�unds and Account Grouus + , . . , A. Assets � 1. Cash and Investments Town investment policies are governed by state statutes. In addition, the Town has its � _ own written investment policy. Town monies are deposited in FDIC insured commercial banks or trust companies located within the state. The Supervisor is authorized to use � demand accounts and certificates of deposits. Pernussible investments include obligations � of the U.S. Treasury and U.S. Agencies, repurchase agreements, and obligations of New York State or its localities. Collateral is required for demand deposits and certificates of deposit at 105 percent of all deposits not covered by federal deposit insurance. Obligations that may be pledged as collateral are obligations of the United States and its agencies and obligations of the State and its municipalities and school districts. The written investme:�t policy requires that repurchase agreements be purchased from banks located within the State and that underlying securities must be obligations of the federal government. Underlying securities must have a market value of at least 105 percent of the cost of the repurchase agreement. Deposits. All deposits, including certificates of deposits, are camed at cost plus accrued interest. Deposits at year-end were entirely covered by federal depository insurance or by collateral held by the Town's custodial banks in the Town's name. , • Page 126 � 2. Changes in Figed Assets � Fixed assets increased from $22,702,344 to $23,850,743. B. Liabilities 1. Pension Plans - � General Information The Town participates in the New York Emplo�ees'Retirement System and the New York State Policemen's a.nd Firemen's Retirement System. These are cost-sharing . multiple-employer retirement systems. The Systems provide retirement benefits as well as death and disability benefits. Obligations of employers and employees to contribute and benefits to employees are governed by the New York State Retirement and Social Security Law (NYSRSSL). As set forth in the NYSRSSL, the Comptroller of the State of New York(Comptroller) serves as sole trustee and administrative head of the Systems. The Comptroller shall adopt and may amend rules and regulations for the administration and transactions of the business of the Systems and for the custody and control of their funds. The Systems issue a publicly available financial report that includes financial ' statements and required supplementary information. That report may be obtained by writing the New York State and Loca1 Retirement System, Gov. Alfred E. Smith State Office Building, Albany, NY 12244. Fundin_.�PolicX The Systems are noncontributory except for employees who joined the New York State and Local Employees'Retirement System after July 27, 1976 who contribute 3% of their salary. Under the authority of the NYSRSSL, the Comptroller shall certify annually the rates expressed as proportions of payroll of inembers, which shall be used in computing the'contributions required to be made by employers to the pension accumulation fund. The Town of Southold is required to contribute at an actuarially determined rate. The required contributions for the current year and two preceding years were as follows: ERS PFRS 1996 $ 155,243 $ 300,392 , 1995 $ 78,732 $ 277,526 , 1994 $ 10,088 $ 563,230 The Town's contributions made to the Systems were equal to 100% of the contributions required for each year. Since 1989, the Systems'billings have been based on Chapter 62 of the Laws of 1989 of . the State of New York. This legislation requires participating employers to make payments on a current basis, while amortizing existing unpaid amounts relating to the Systems' fiscal years ending March 31, 1988 and 1989 (which otherwise were to have -� been paid on June 30, 1989 and 1990, respectively) over a 17-year period, with an 8.75% Page 127 • The Town elected to make the full payment on December 15, 1993, by�issuing serial , bonds to replace this debt(See Note III(B)(3)). � � . Pursuant to Chapter 178 of the Laws of 1991 and Chapter 12 of the laws of 1995, the State Legislature authorized local governments to make available a retirement incentive � , program with estimated total costs of$105,799, of which $10,542 was charged to expenditures/expense in the governmental funds in the cunent fiscal year. The cost of the - - programs will be billed and paid over five years beginning December 15, 1992 for Chapter 178 and December 15, 1996 for Chapter 12 and will include interest at 8.75%. 2. Short-Term Debt � � Liabilities for bond anticipation notes (BAN's) are generally accounted for in the ' - capital projects funds. Principal payments on BANs must be made annually. � State law requires that BAN's issued for capital purposes be converted to long-term .obligations within five years after the original issue date. However, BAN's issued for assessable improvement projects may be renewed for periods equivalent to the � . � maximum life of the permanent financing, provided that stipulated annual reductions of ' principal are made. - � , _ To Be Redeemed 1997 Interest Budget � IDescription Amount - Ra.te Appropriations Bonds' 5hredder& Trommel Screen $ 300,000 4.00% " $ 60,000 $ 240,000 . �Payloader& Truck Tractor 204,000 3.90% 51,000 153,000 Various Purposes 366.000 � 3.90% 160,900 , 205,100 � Total . 870 000 27 0 5 8 00 , � 3. Long-�erm �ebt , . a. At December,31, 1996 the total outstanding indebtedness of the�Town,,excluding , the above obligations aggregated $7,390,000. Of this amount, $6,804,000 was subject to the�constitutional debt limit and represented approxirnately 2.84% of its debt limit. b. Seria1 Bonds and�Capital Notes - The Town bonows money in order to acquire �land or equipment or construct buildings and improvements. This enables the cost of ' these capital assets to be borne by the present and future taxpayers receiving the � � benefit of the capital assets. These long term liabilities, which are�full faith and credit debt of the l�cal government, are recorded in the General Long-Term Debt Account Grroup. The provision to be made in future budgets for capital indebtedness represents � the amount exclusive of interest, authorized to be collected in future years from taxpayers and others for liquidation of the long-term liabilities. , _ � Page 128 , c. Other Long-Term Debt - In addition to the above long-term debt, the local government had the following non-current liabilities: Due to New York State Department of Environmental Conservation (NYSDEC) - Represents the non-current portion of the liability due under the settlement in which all ' chazges of operational violations at the Cutchogue landfill were dropped. Com,�ensated Absences -Represents the value of earned and unused portion of the liability for compensated absences. d. Summary Long-Term Debt - The following is a summary of long-term liabilities outstanding at December 31, 1996 by fund type and account�roup: ' General Long Term Liabili Debt Account Groun Serial Bonds $ 7,390,000 ° Due to NYSDEC 325,000 , Compensated Absences 2.059,831 ' Total Long-Term Debt $ 9,774,831 General-Long Term e. The following is a summary of changes in the long term liabilities for the period � ended December 31, 1996: - . , � Bonds and Due to Compensated ` Notes NYSDEC Absences Payable at beginning of $ 7,625,000 $ 450,000 $ 2,240,886 • Fiscal Year Additions 300,000 - Deletions 535.000 125,000 . Payable at End of Fiscal $ 7,390,000 $ 325,000 $ 2,059,831 Year Additions and deletions to compensated absences are shown net since it is impracticable to detemline these amounts separately. Page 129 f. Long Term Debt Maturity Schedule - The following is a statement of serial bonds with corresponding maturity schedules: Payable from: Special Revenue Fund Description: Fishers Island Ferry District ' � Dated: August 1, 1977 Issue Amount: $ 589,000 Interest Rate: 5.9% Fina1 Maturity Date: February 1, 1997 Balance as ofDecember 31, 1996 $ 35,000 � Payable from: General Fund, Special Revenue Fund Description: Various Purposes Dated: October 1, 1984 . Issue Amount: $2,172,�00 . Interest Ra.te: 9.1% Fina1 Maturity Date: April 1, 2005 Balance as ofDecember 31, 1996 $1,090,000 Payable from: General Fund, Special Revenue Fund Description: Various Purposes Dated: February 15, 1991 Issue Amount: $2,708,500 � Interest Rate: 6.375% Final Maturity Date: February 15, 2011 , Balance as ofDecember 31, 1996: $1,550,000 Payable from: General�'und, Special Revenue Fund Description: Various Purposes _ Dated: April 15, 1993 Issue Amount: $2,695,000 � Interest Rate: 5.00% Final Maturity Date: February 15, 2012 Balance as of December 31, 1996: $2,150,000 Payable from: General Fund, Special Revenue Fund, Special District Fund Description: Pension System Dated: Octcber l, 1993 Issue Amount: $ 678,000 Interest Rate:� October 1, 1993 to October 1, 2001 - 6.000% October l, 2001 to October 1, 2003 - 6.100% , October l, 2003 to October 1, 2005 - 6.125% Final Maturity Date: October 1, 2005 Balance as of December 31, 1996: $ 530,000 Page 130 Payable from: General Fund . Description: Agricultural Land Development Rights Dated: November 1, 1995 Issue Amount: $1,750,000 Interest Rate: November 1, 1995 to November 1, 1997 - 5.00% November 1, 1997 to November l, 2008 - 5.10% November 1, 2008 to November l, 2009 - 5.20% November l, 2009 to November 1, 2010 - 5.30% November 1, 2010 to November 1, 2011 - 5.375% November 1, 2011 to November 1, 2012 - 5.40% November 1, 2012 to November 1, 2015 - 5.50% Fina1 Maturity Date: November l, 2015 Balance as ofDecember 31, 1996: $1,750,000 Payable from: General�und Description: NYS Environmental Facilities Corporation-- State Water Pollution Control Revolving�und Revenue Bonds Dated: February 15, 1996 Issue Amount: $300,000 Interest Rate: 2.95% Final Maturity Date: December 15, 2014 . Balance as ofDecember 31, 1996: $285,000 g. The following table summarizes the Town's future debt service requirements for Serial Bonds as of December 31, 1996: Year Endin� Principal Interest 1997 �85,000 429,411 1998 500,000 395,647 1999 �05,000 364,061 2000 50�,000 332,189 2001 �35,000 299,386 2002-2006 2,345,000 1,018,426 2007-2011 1,765,000 433,865 � 2012-2015 650,000 70,340 - Page 131 h. The following table summarizes the Town's future payment requirements for the stipulation of settlement with the NYS Dept. of Environmental Conservation as of December 31, 1996: Yeaz Ending Amount 1997 65,000 1998 65,000 1999 6�,000 2000 6�,000 2001 65.000 Total 3 5 00 C. Interfund �2eceivables and Payables Interfund receivables and payables at December 31, 1996 were as follows: Interfund Interfund Fund Receivables Pa• a� General Fund Whole Town $ 14,407 $ 46,868 Special Grant Fund 5,000 Highway Fund Whole Town 1,578 Highway Fund Part Town 3,258 Fishers Island Ferry District 28,905 Capital Projects 41,868 15,929 � Trust& Agency 29.063 Total Interfund 3 43 8 93 3 �. �'unci �quity 1. Iteserves ' � The capital projects fund �quity include 14 capital reserve funds established for varying purposes. E. �eferred Compensation�'lan Employees of the Town may elect to participate in a Deferred Compensation Plan created in accordance with Internal Revenue Code Section 457. The plan, available to all employees, permits them to defer a portion of their salary until future years, usually after retirement. • As of December 31, 1996, the market value of the assets of the plan totaled $1,008,675. Under the terms of the plan agreement, these�nonies are subject to the claims of the Town's general creditors. Accordingly, this amount is reflected as an Agency Fund asset along with a corresponding liability to the employees participating in the plan. Participating employees are general creditors of the Town with no preferential claim to deferred funds. Page 132 � F. Lease Commitments and Leased Assets ' � The Town leases properry and equipment under operating leases. Total rental expenditures on.such leases for the fiscal year ended December 31, 1996 were approximately$38,050. � ' Future obligations over the primary terms of the Town's leases as of December 31, 1996 are - as follows: . 1997 $ 40,072 , � 1998 22,407 1999 13,105 , 2000 11,495 ' 2001 6,�805 2002 6,805 2003 &thereafter 9,205 Total 109 89 VI.�Contingencies The Town has received grants which are subject to audit by agencies of the State and Federal Governments. Such audits may result in disallowances and a request for a return of funds to the federal and state governments. Based on past audits, the local government administration believes disallowances, if any, will be immaterial. _ �. �ther A. In the State Annual Update Document, four Road Improvement Districts are included in the Highway Fund Whole Town; in the audit report, these funds a.re included as Special Revenue Funds. B. The Town is the sponsor of a grant from the Federal Aviation Administration for airport improvements at Elizabeth Airfield. The Town has contracted with Calacerinos & Spina Engineers, P'.C. to administer the grant. A copy of an audit report which includes a compliance audit is reviewed by the Town. These funds are shown in the audit report on the Schedule of Federal Assistance.� Page 133