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Home My WebLink AboutRoad Treatment #8 Type 6 Pick Up Southold Town Board - Letter Board Meeting of September 6, 2016 gUFFd(,CCO�� RESOLUTION 2016-796 Item # 5.5 114 � ° �aa �. ADOPTED DOC ID: 12219 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2016-796 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 6,2016: RESOLVED that the Town Board of the Town of Southold hereby amends resolution#2016- 752, adopted at the August 9, 2016 regular Town Board meeting to read as follows: RESOLVED that the Town Board of the Town of Southold hereby accepts the following bids for Item#8, Type 6 Asphalt, to be picked up by the Town: East Island Asphalt Corp Bid#1 $85.00 Eer-azzini Asphalt Bid#2 $72.00 Corazzini Paving Products Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER:Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell Generated September 6, 2016 Page 16 �OgVE�O<,��,0 EI.IZABETH A.101EVII.LE,M1VIC �y.� �Gy Town Hall,53095 Main Road 'TOWN CI�E�iI� a � P.O. Box 1179 � � Southold,New York 11971 REGISTRAR OF VI'I'AL STATISTICS p � •� Fax(631)765-6145 MARRIAGE OFFICER �° Q�` Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER '�0� � �� www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OIFFICE O�T� TOV�'1\T CLERK TOWN OF SOUTHOLD August 18, 2016 Corazzini Asphalt PO Box 1281 Cutchogue,NY 11935 Dear Sir: Congratulations. At the regular Town Board meeting held on August 9, 2016, the Town Board accepted the bid of Corazzini Asphalt for Road Treatment#8, Bid#2. A certified copy of the resolution is enclosed. The bid deposit is being returned to you. Thank you for your bid. Very truly yours, . ' _ _ _ ��w� . � � Lynda M Rudder . Deputy Town Clerk Ens. " - - o�oS�F�o�,��OG . ELdZABETI�A.NEVILLE,M1i�C �y. � � Town Hall,53095 Mam Road '�OWN CI,EPoI£ a � P.O. Box 1179 cQis � Southold,New York 11971 REGISTRAR OF VITAL STATISTICS � � � Fax(631)765-6145 MARRIAGE OFFICER �'� �Q�' Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER �� J�3' �° www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFIC� OF THE �OWI�T CI.�I�I� TOWN OF SOUTHOLD August 18, 2016 East Island Asphalt Corp PO Box 124 Speonk,NY 11972 Dear Sir: Congratulations. At the regular Town Board meeting held on August 9, 2016, the Town Board accepted the bid of East Island Asphalt Corp for Road Treatment#8, Bid #1. A certified copy of the resolution is enclosed. . The bid deposit is being returned to you. Thank you for your bid. Very truly yours, . � ��i . ' 0 - - � Lynda M Rudder ' � Deputy Town Clerk Ens. - Southold Town Board - Letter Board Meeting of August 9, 2016 ��"u`�"�``;< RESOLUTION 2016-752 Item# 5.15 �;�� `�°.�+�� ADOPTED DOC ID: 12179 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2016-752 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 9, 2016: RESOLVED that the Town Board of the Town of Southold hereby accepts the following bids for Item#8, Type 6 Asphalt, to be picked up by the Town: East Island Asphalt Corp Bid#1 $85.00 Corazzini Asphalt Bid#2 $72.00 �� + � Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: James Dinizio Jr, Councilman SECONDER:William P. Ruland, Councilman AYES: Dinizio 7r, Ruland, Doherty, Ghosio, Evans, Russell , Generated August 10, 2016 Page 24 i �oSVFFoc,��o ELIZABETH A.NEVILL.E,IVIMC �y.� � � r l/y Town Hall,53095 Main Road TOVVN CLE�K � � P.O.Box 1179 c�i�� 'Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS p � .�C Fax(631)765-6145 MARRIAGE OFFICER ' � � RECORDS MANAGEMENT OFFICER ��,��, '�`�o Telephone(631)765-1800 FREEDOM OF INFORMATION OFFICER �� '�'Wsoutholdtownny.gov OFFICE OF THE TOWN CLEI�K TOWN�OF SOUTHOLD BID OPENING � July 28,2016 at 2:00 Pm #8 Tvpe 6 Asphalt (town pick up) Two (2) bids were received: Bid#1 Bid#.2 � East Island Asphalt Corp PO Box 124 - Speonk,NY 11972 $85.00 $83.00 Corazzini Asphalt _ PO Box 1251 Cutchogue,NY 11935 $86.00 � . $72.00 BID BOND Travelers Casualty and Surety Company of America HartFord, CT 06183 KNOWN ALL BY THESE PRESENTS, That we� Rosemar ContractinQ Inc.P.O.Bos 16,PatchoQue,rn��z, as Principal, and Travelers Casualtv and Suretv Company of America , as Surety, are - - - -- ---- - -- --- -- - --- -- ------�------------- -- - - - - �- - � - -- � heid and firmiy bound unto Town of Southold,53095 Main Road.,Southold,NY 11971 , aS Obligee, in the sum of One Hundred Dollars Dollars ( sioo.00 )for the payment of which we bind ourselves, and our successors and assigns, jointly and severally, as provided herein. WHEREAS, Principal has submitted or is about to submit a bid to the Obligee on a contract for Bid No.5 Type 6 Top-Hot Mix Asphalt Concrete ("Project"). NOW, THEREFORE, the condition of this bond is that if Obligee accepts Principal's bid, and Principal enters into a contract with Obligee in conformance with the terms of the � _ bid and provides such bond or bonds as may be specified in the bidding or contract documents, then this obligation shall be void; otherwise Principal and Surety will pay to Obligee the difference between the amount of Principal's bid and the amount for which Obligee shall in good faith contract with another person or entity to perform the work covered by Principal's bid, but in no event shall Surety's and Principal's liability exceed the penal sum of this bond. Signed this 26th day of aU�� , zoi6 (Principal) Tr e s Casualty and Surety omp y of erica . gy G- There Tre' anis , Att rney-in-Fact I J ` - TRAVEI,ERS CASUALTY AND SURETY COMPANY OF AMERICA HART�'ORD,CT. Ob183 A�'TORNEY-IPI-FACT NSTIFICATION PRiPICIPAL'S ACHIYOWLEDGMENT-7F A CORPORATION State ofNcw York,County of��"_ ' "-J►"-� }ss. / On this OC �p day of `�.1,�I ,20 I lr ,before me personally appeaied /�b�� " �� , to mc known,�vhq by nte duly sw orn�dep ses and says: Thal he/she resides in tlte City of � l�/(�//G�� -�j,.� �{ th at 1�e/she is!he �(��1//�n� of�v�p /�,/�/y]`Il[,,Z�//�� thc co�o�alion described in and whic`fi exec�i ted the ithin instrumen�that he/she knows ihe seal of said corporation��Ita he s araffixed to said instrument' uch corporale seal;that it was so affixed by order of lhe Board of Directors ofsaid corporation,and that he/shc signed his/her name thecto b like ordcr. �� Cynthia Bunch � � Notary Public State of NY , . No. 01-BU6033778 ' Qualified in Suffolk Coun ,,., Term Expires 12l06//�pnm*CIPAL'S ACKN0IVLEAGDiEMT—IF INDIVIDUAL OR FIR11S State of New York,County of }ss. ' On lhis day of ,20 ,before me personally appeared � to me known to be{the individual)(one of lhe fimi of ) described in and who executed thc within inslrument,and he/she theceupon duly acknowiedged to me lhat he/slte executcd the same(as the act and deed of said fimi). SURETY CO�iPA1�IY'S ACKNOWLEDGMENT State of Alew York ) ) ss.: County of��a� � On the p(�� day of ��l� in the year 20 t Ip before me,the undersigncd,person�lly appeared l��'��SQ..��l�a�!S personally known to nte or proved.Ub ma on tlie basis of satisfactory evidence to be the individual(s)whosc name(s)is (are)subscribed to tiie within instrument and acknowledged ta me tliat he/shelthey executed the same ia his/hedlheir/capacily(ies),and that by his/tier/their signature{s)on the inslrument lhe individual(s),orlj�e person upo�i behalf of wliich ihe mdividval(s)acted,executed Ihe insirumenk . �l�� 1/�.-��, `,`,��1U111��0, NotaryPublic TRAYELERS CASUALTY AND SURETY COMPANY OFAMERICA �`�5P�A�F�y�'�* Hartford,Connecficut 06i83 ��Q- 'pSARr�''•.,�i �'� �Z,?�� Vp805684�°•9 : FINANCIAL STATEMENT AS OF DECEMBER 31,2014 �� :�O•01L�F�ED�N ': � AS FILED WITH THE INSURANCE DEPT.OF THE STATE OF NEW YORK: : QUA u co�� CAPI7AL STOCK$6,480,000 � �NASgA M,EXp• � X� � �OM �g : �•: ASSETS LIABILI , pUB�,��.'•��-� �.` i � O�NANDIMIESTEDCASH � $ 3,411,'436,937 OS�NEDPREMfUMS ��i�s�'IOF,N,g��E�, �;;�7� STOCKS 328,931,879 L0.SSADJUSTMENTF�CPENSES 356,911,923 INVESTMENTINCaMfiDUEANDACCRUED 45,277,103 CQMMISSIONS 34,142,046 OTHER INV�STED ASSETS A,018,4'16 TAXES,LICENSES AND FEES 11,534,886 PREMIUM BALANCES 209,982,904 OTHER EXPENSES � 40,097,405 NET DEFERRED TAX ASSET 6Z,639,844 CURREMT FEDERAL AND FOREIGN 1NCOME TAXES 24,133,560 REIiVSURANCE RECOVERABLE 17,397,751 REMITT/WCES AND ITEMS NOTALLOGTED 71,062,682 SECURITIES LENDING REINVESTED COLLA7ERAL ASSETS 8,224,694 AMOUNTS WITHHELD/RETAINED BY CAMPANY FOR OTHERS 41,744,996 RECENA$�ES FROM PAREMT,SU8SIDIARIES AND AFFILIATES 9,057,199 RETROACTIVE REINSURANCE RESERVEASSUMEp 853,430 OTHER ASSETS 3,078,655 POLICYHOLOER DIVIDEN�S 7,376,639 PROV(SfON FOR REINSURANCE 3,416,505 ADVANCE PRE[UIIUM 1,327,118 PAYABLE FOR SECURITIES 4,690,768 AAYA8IE FOR SECUAITIES LENDING 8,224,694 CEOED REINSURANCENET PREMIUMS PAYABLE 28,084,i42 � ESG-tEAT LIABILITY 1,136,046 OTHER AOCRUED D(PENSES AtJD LIABILITIES 421,157 TOTALLIABILITIES 5 2.1i0,578,180 GWITALSTOqC $ B,A80,000 , PAID lN SURPLUS 433,803,760 OTHER SURPLUS l,674,373,7t5 TOTAL SURPLUS TO POLICYHOLDERS 3 2,114,657,475 TOTALASSETS $ 4,225,233,685 TOTALLIABILITIESS�SURPLUS $ 4,225,233,665 Securities carried af$8,�70,697 in the above stakemeni are deposited with public authorities,as required by law. . . � . . � _ . � State of New York - � � D��EgT�+I�NT Og i�IN�1VCI�L S�RV'iG�.S . llf(iiE��fi 1T�►��HA�iS T�it�T � � � 'I'i�avelcrs Casusiry and Surety Com�iany of America Home Offlce Address . � Hartford,Connect'icut Organi�ed under the Laws of Connecticut � has complted with the necessary requirements of vr purs�arit to law, !t Is hereby . i 1lcensed to do within thls St�ate fihe baslness of � � • nccident�nd liea.th,fire,miscellt�n�eus•prope�ty,tivatsr damag�;bur�IQi�n�id thc$,�lass;boileranci;nocl�ine:y, . elevator,animal,col[ision,personal injuiy liability,property damage liability,wos�kers`com�snsation and employers' fiability,fidelily and surety,credit,motor vel�icle and aircraftphysical damage,inarine and inla�id m�ri�te,marine ' protection and.indemnity,residt�ai value,service contract reimbursemant,lega!services and gap insurance,ss specified in paragraph(s)3,4,S,6,7,8,9, 10,'l 1, 12, 13, 14, 15, 16,l7, 19,2�,21,22,28,29 and 26(A)(B)(C)(D) � of Section I 113(a)ofthe Netiv York Insurauce Law and also such workers'coznpensation insuranee as may be - incide�it to coverages contemplated nnder paragraphs 20�nd 21 of Section 1 I I3(e},including iusui�nces described � in the Langshoremeu's and Harbor Workers'Compensation Aat(Publi�Law No.803,69 Cong,as atneiided;33 USC � • Section 901 et seq.as ainended),and es autliorized by Section 4l 42(c),insurance of every kind or dascriptiou outside of tlie Un ited Statss and reinsurance of every kind or description to dze extent permitted by certified copy of , its cfiarter documeuton fcle in tisis Deps��Gnent until July 1,201G. � In Wl�ness Whereof, � have hersunto set � •�oaK S my hund and afflxed the official seal�of thls ��'� ��r�, - Departmenfi at the City of Albany, New York, this_ � - - - * � � lst day of Ju{y, �015 . � '' ' v� � . •�� l �� Anihony J.Albanese ,�� G�; .. � a Acking Superintendenf � • �`°�Y .�..s�� 4�y� gY au�.µe,��+6 �� . � �� TQ� �INANC - � Jncque{ine Catalfama • Special Deputy Superintendent � Original on Watermarked Papei• � �uapua�uiaadng�ndaQ ��i�adg owt�� aui� b�� 8 �uapua�u�aadng /��snne-� 'W uEw�(ua� � �,a`'N��'`—`��+ 'SLOZ '[i�dy�o�(�p �,y � u�LZ siy� `�(ueGl'd�o��E� ay�� < }uaua}�edaQ siy}�o ��as ��i�i}}o � ay} paxr�.�pu� pu�y �(w�as o�un " Q -a.rau an�y � '�oalayM ssau�iM u� t3 ,�� '�1s Haoti � 'a#��S S!u��o nne�a�u�ansul ey} �o g 4 G�,uoi}oag ui papinoad.�auu�w ay;ui�unout��y��o ssa�xa ui pa��a�o�d aq � fl�4s�i ssa�un 'saap�oy�(�i�od o}sn�d�ns s�i�o a/p G 6uipaa�xa�unowe ue o� pa�z�y � ao�sia auo�(u� uo sso� o��as}i asodxa��n�nn�� ouu� uoi��aod�o� pies ayl •��pn�o��oi�d `�uaw}tedap siy� ui a�i�uo '��.OZ `�£�aq�.ua�aQ pspua�ea�t ay�ao��uauaa��s • _ �EI�U�UI�UJOMS S�I I�q UMOI�S SI SL (�000`08t�'9$ I��!d��)'SLt�'199'�6L�Z$ � �o tuns ay�6ui�e6aa��(sn�dans) spun�pau6iss�un pu� snfd�ns pa�nqia�ua� pue u�-p��d ssa� 6uipn�oui snEdms pu� ��deo e�o passessod si ua��odao� p��s a�}��{�pu� 'nn��(q pa}��waad ao pa��nba� suoi�eBr�qo aau�o pu� sai;ueaen� `sa�u�zru600aa 'sBui�e�apun `spuoq ��e uo.�o;u�a�n6�o�f�a�ns awo�aq o�pa�i�enb st `a��g siy� u� a�u��nsui�o ssau�snq ay��esu��o} paziao�{�n� I(�np pu� '�n��auuo��o a}��g ay}�.o snn�� au}�apun paziu�6�o uoi��aod�a� � _ ; � �n�i��auuo� 'pao��H�o i ��awy�o�Iu�dwo��}a�ng pue��nse�s�a�an��l I � � ��u�pai�i�a� �(qa�a�si�I . ; � _ IMb�`i��Nd�lflSNl , NbO.I M�N 3Hl�0, 4 6 G 6 N011�3S 2f�4N[1 J��N3nlOS�0�11��I�Ila�� S ►�IiJI��►►1S 'I�I►.'�.L��II►I �IO ►I-ihl►�Ih�?I'�cY�IQ xxo� .e�� o ��ss - • TRAVELERS CASUAL7Y AND SURETY COMPANY OF AMERICA � HAR7FOFtD,CONNEGTICUT 06183 FINANCIAI STATEMEi�l7AS OF DEGEMBER 31,2014 AS FILED IN 7HE STATE OF NEW YORK ' . CAPITAL STOCK 5 8,480,000 ' ASSETS LIABILRIES&SURPLUS CASH AND INVESTED CASH � S 727,187,283 � UNEARNED PREMIUMS S 855,349,712 BONDS 3,411,438,837 LOSSES • 680,76B,443 S70CKS 326,931,878 LOSSADJUSTMENTEXPENSES 358,911,923 INVESTMENTINCOMEDUBANOACCRIJED 45,27T,103 COMMISSIOiVS 34,142,048 OTHER INVES7ED ASSETS 4,019,416 TAXES,LICENSES AND FEES 11,534,868 PREMIUM BALAh10ES 209,9H2,904 OTHE#2 EXPENSES 40,097,405 NE7 DEFERRED TAX ASSET ' 82,839,844 CURRENT FEDERAL AND FOREIGN 1NCOME TAXES 24,133,560 REINSUftANCE RECOVERABLE 17,397,751 REMITTANCES AND ITEMS NOTALLOCA7ED 11,062,682 SECURITIES LENpING REINVESTEO COLLATERAL ASSETS 8,224,694 AMOUNTS WITIiHELD!RETAINED BY COMPANY FOR OTFiERS 41,744,996 RECEIVABLES FROM PAREfVT,SUBSIDIARIES AND AFFILIA7ES 8,057,199 RETROACTIVE REINSURANCE RESERVE ASSUMED 853,430 OTHER ASS6TS 3,078,655 POLiCYHOLDER DNIDENDS • 7,376,699 . PROVlS10N FOR REINSURANC� 3,416,505 _ ADVANCE PREMIUM 1,327,118 PAYABLE FOR SECURITIES 4,590,768 PAYABLE FOR SECURITIES LENDING ' 8,224,694 CEDED REINSURANCE NET PREMIUi1M1S PAYABLE 28,084,142 � ESCHEAT LIABILITY 1,138,046 • . OTHERACCRUED EXPENSES AND L1A81LI71ES 421.157 . • TOTALLIABiLITIES $ 2,110,576,190 CAPlTA1.5TOCK $ 8,480,Do0 • PAID IN SURPLUS 433,B03,760 OhiER SURPLUS 1.67d,373,715- TOTAL SURPLUS TO P01.ICYHOLDERS $ 2.114,657,q75 TOTALASSETS ' $ 4,225,233,665 70TAL LIABILITIES S SURPLUS a a,225,233,665 STA'TE OF CONNECTICUT ) COUNTY OF HARTFORD )55. CIiY OF HARTFORD ) MICHAEL J.DOODY,BEING DULY SWORN,SAYS TtiAT HE 15 SECOND VICE PRESIDENT,OF TRAVELERS CASUALIY AND SURETY COMPAt1Y OF AMERICA, AND THAT TO TNE BES7 OF HIS KNOWLEDGE AND BELIEF,TtiE FOREGOING IS A TRUE AND CORRECT STATEIVIENT OF TH8 FINANClAI.COND17i0N OF SAID COMPAi1Y AS OF THE 31 ST DAY OF DECEMBER,2014. �''�L�a.e,e� �a�-� SECOND VlC6 PRESIDE � ` � \t� ` � l , r� SUBSCRIBEp AND SWORN 70 BEFORE ME THIS NOTARY PUBLI�" � i9TH DAY OF MARCH,2015 - • SUSAN M.WEISSLEDLR Notary Public `````�:ti��T�!�S��,' My Commission Expires November 3 0,2017 .,�'�.'�, �T sf�-- � � a � �'� ' _� � �, ':� ZI'BL��,�� - ,Q J �: .,,,,,yN�'��`,,,, . � - WARNING:THIS POWER OF ATfORNEY IS INVALID WITHOUTTHE RED BORDER , �, POWER OF ATTOItNEY TRAVELERS.1 Farmington Casualty Company St.Paul Mercury Insurance Company Fidelity and Guaranty Insurance Company 1Yavelers Casualty and Surety Company . Fidelity and Guaranty Insurance Underwriters,Inc. �avelers Casualty and Surety Company of America St.Paul Fire and Marine Insurance Company United States Fidelity and Guaranty Company St.Paul Guardian Insurance Company Attorney-In Fact No. Certificate No. O O 6 7 0 9 3 2 1 230351 ' KNOW ALL MEN BY THESE PRESENTS. That Farnungton Casualty Company,St Paul F�re and Manne Insurance Company, St.Paul Guardian Insurance Company,St.Paul Mercury Insurance Company,Travelers Casualty and Sure[y Company,Travelers Casualty and Surety Company of Amenca,and Umted States Fidelity and Guaranty Company are corporahons duly orgamzed under the laws of the State of Connecticut,that Fidehty and Guaranty Insurance Company�s a corporation duly organized under the laws of the State of Iowa,and that Fidelity and Guaranty Insurance Underwriters,Inc.,is a corporat�on duly organized under the laws of the State of Wisconsin(herein collectively called the"Companies"),and that the Compames do hereby make,consdtute and appoint James Harnett,and T'heresa Treimanis of the City of Gai'den Cit� ,State of New York ,their true and lawful Attomey(s)-in-Fact, each m theu sepazate capacity if more than one is named above,to sign,execute,seal and aclmowledge any and all bonds,recogmzances,condiuonal undertakings and other writings obhgatory in the nature thereof on behalf of the Companies m[heir business of guazanteemg the fidelity of persons,guaranteemg the performance of contracts and executing or guazanteemg bonds and undertakings reqwred or permitiedFin any�actions or•proceedings allowed by]aw. `�,�; r: _;:�,�: _ ,� i �,;i.,i'`yi ^'N �K A ',,��,� '�� `� ��}, IN WITNESS WHEREOF,the Companies have caused this instrumentjto'be s�gned:and their=corporate seals to be hereto affixed,this 23rd March 2016 `V j�1 '�-' �� ., day of , �. :,.1 " ,-�`�� ~: ' � fi `� � . '3�. Farmington Casualty Corripany� , � 'v--' � {" :-° "� St.Paul Mercury Insurance Company Fidelity and Guaranty Insiirance`Companyt`�i1�' 7Yavelers Casualty and Surety Company Fidelity and Guaranty Insuiari�e Underwr`ifers,Inc. navelers Casualty and Surety Company of America St.Paul Fire and Marine Insurance Company United States Fidelity and Guaranty Company St.Paul Guardian Insurance Company GhSU,�� .9"F�nE 6ub.o'`c �1�•�IIfG Pj INS q"`x, JpyfV ANO N{DSUA�, YY"Y'-�o �,{j,,'pp �,� 9 eJy ''2 ffO�: ..9 �J. ' 9.p`: e s� l� e��9 O5 �j�Ct � �yf��j��j �N'�I�STEDG �'y 'ym 7JI OPP�RA>F� iW`�ORPORATE P: yp 9n �� I�� 1 9 8 T. O � 1.7// �': : s �i: .n' a FIAflTPoRD� '� � FNRTF6RD.;3 189G �"qy�*�S D� Z � 1951 3,� " �;SEALio"S ;�SEAL.'D3°�F � CONN o ��•f g� �Ot � � !� %ys� c�°' � •,Aj ;$' a/ 'b a; �., ''�6' ! ,�P + "� b � �� AN�°' d�m� �N ! � 'mm,i�u m,�w� a�S.:.A.�+� 1�„�,�'' 1 �� y' State of Connecticut By City of Hartford ss - Robert L Raney, enior V�ce President On tYus the 23rd day of March 2016 ,before me personally appeazed Robert L.Raney,who acknowledged Yumself to be the Semor Vice President of Farmington Casualty Company, Fidelity and Guazanty Insurance Company,Fidehty and Guaranty Insurance Underwnters,Inc.,St Paul Fire and Marine Insurance Company,St.Paul Guardian Insurance Company,St Paul Mercury Insurance Company,Travelers Casualty and Surety Company,Travelers Casualty and Surety Company of Amenca,and Umted States Fidehty and Guazanty Company,and that he,as such,being authonzed so to do,executed the foregoing mstrument for the purposes therem contained by s�gmng on behalf of the corporations by himself as a duly authorized officer G•Y� �p `� In Witness Whereof,I hereunto set my hand and official sea] � �� !w" l� • �.J My Commission expires the 30th day of June,2016. ��`1e �t Maz�e C Tetreaulc,Nocary Publ,c �� 58440-8-12 Printed in U S A WARNING.THIS POWER OF ATTORNEY IS INVALID WITHOUTTHE RED BORDER LEGAL NOTICE NOTICE TO BIDDERS NOTICE I� HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 2. Oil & Stone 5. Type 6 Top—Hot Mix Asphalt Concrete 7. Type II Micro-Surfacing 8. Type 6 Asphalt (town pick up) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of$100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York, unti12:00 P.M., Thursday, July 28,2016, at which time they will be opened and read aloud in public. r The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment and item#being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: June 28, 2016 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON .TULY 14,2016, AND FORWARD ONE (1)AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971 Copies to the following: Suffolk Times Town Board Members Town Attorney Superintendent of Highways John Cushman, Comptroller podge Reports Brown's Letters Burrelle's Information Services Construction Data Town Clerk's Bulletin Board Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" - Furnish only Year 2016-17 ITEM NO. � SPECIFICATIOl�TS FOI� T�IE FURNISHING OF ASPHALT 1ZOAD MATEI�IALS INTO TOWN ]HIGI�WAY TRUCKS HOT l��II� ASPHALT CONCRETE � "Type 6 Top" INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words &numerals, the price for which he proposed to furnish all materials &to perform all labor and services necessary for the proper completion of the work, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be maxked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified checl< in the amount of one hundred ($100) dollars payable to the Town of Southold. 1 Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" - Furnish only Year 2016-17 As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accorOpanied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town.No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making,the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a Standard form of Agreement between Owner and Contractor. The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or conections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an ' investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the 2 Hot Mix Asphalt Concrete Item # 8 "Type 6 Top" - Furnish only Year 2016-17 obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall State in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten(10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof sha11 be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION 1NSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's 3 Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" - Furnish only Year 2016-17 Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Property Dama�e Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor,to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liabilitv Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. Propert.�ama�e Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. Liability and Property Dama�e Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Dama�e Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective PropertX Dama�e Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. 4 � Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" - Furnish only Year 2016-17 PROPOSAL FORM DATE: �v l �� `Y NAME OF BIDDER: �O��L �l, P�II� : 6 �o ��( 0 �I'('�e��d �(I r%�,��J TO: SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOWN HALL be bid. Failure to bid any PO BOX 1179 item will be grounds for 53095 MAIN ROAD disqualification. SOUTHOLD,NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all proj ect requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgmerit of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in fi.tll payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHALT CONCRETE, "Type 6 Top", IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WTLL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE" OF: �IID #1 SUPPL�' LABOR AND MATE]E�IAL TO �'URNISI� "Type 6 Top" YNTO SOiJT'HOLD TOWN I�IGHWAY TR�JCI�S MADE WI'TH AI,I, (VIIL�GIN MATERIALS) � oa �� n �� c�.,��-� � �;� � (writt n wo s) Per Ton (written in numbers words) Per Ton 5 Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" - Furnish only Year 2016-17 BID #2 SUPPLY LABOR AND MATERIAL TO FU�2NISH "Type 6 Top" INTO SOUTHOLD TOWN HIGHWAY TRUCKS MADE WITH AN ALLOTMENT OF (30% OF RAP) R]ECYCLED ASPHALT PRODUCT INCLUDED IN THE MIXTURE �b c�,o �a� � � a � � � (written in wo s) Per Ton (written in numbers words)Per Ton And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agr ent ma extend this time period. Signature of Bidder: Business Address: � � �n�+ �U� ��5 t�o 3�x t��-t.� � o�o� �� l �� Telephone Number: �� `C�� — ��'t �' Date: �vl � � 0�0 � � , 6 Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" -Furnish only Year 2016-17 1. DESCRIPTION Bids are requested for the supply of labor and material to furnish N.Y.S. Type 6 Top Coat into Southold Town Highway Trucks. The materials shall meet the specifications to/for Item 403.1701 in the New York Department of Transportation Specifications. The materials shall be constructed in accordance to section 400 in the New York State Department of Transportation Specifications. Material shall be measured by ton. Payment for this item shall be made by the unit price multiplied by the number tons. 2. MATERIALS Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 6 meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT Screen General limits Job Mix Sizes % Passing Total % 1" 100 -- 1/2" 95-100 -- 1/4" 65-85 +/- 7 1/8" 36-65 +/- 7 No. 20 15-39 +/- 7 No. 40 8-27 +/- 7 ' No. 80 4-16 +/- 4 No. 200 2—6 +/- 2 Asphalt Content, % 5.8-7.0 +/- 4 5. TESTING The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. 6. SAMPLES The town at its discretion can request samples of asphalt material provided by winning bidder to have periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix provided is to our specification. 7. MEASUREMENT & PAYMENT The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within Town of Southold Highway Trucks from the date of award up to and 7 Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" - Furnish only Year 2016-17 including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NOTE: The winning bidder will supply the Highway Department with daily mix reports showing the composition of the asphalt mix that day, and endeavor to submit them to us along with the invoices submitted for payment. END OF SPECIFICATION: 8 Y Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" - Furnish only Year 2016-17 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September l, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION 1_ � " Resolved that � CY\C�✓�� Ol 2��1 of the (Name of signatory) C��Q'L l fl� �� YV��C Be authorized to sign and submit the bid (Name of Co o tion) Or proposal of this corporation for the following Project: Item# 8 Furnish into Town Highway Trucks "Type 6 Top" Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by �U��a21J�� ' i"�vv��rporation at a meeting of the Board of Directors, held on the_� day of V , 20 �, �O. 9 , Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" - Furnish only Year 2016-17 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended& effective on September 1, 1965. Signature '�. WENDY L KLA NOTARY PUBIIC-STATE OF NEW YORK NO 01 KU617687'1 QUALIFIED iN SUFFOLK COUNTY MY COMMISSION EXPIRES 11-05-2019 10 �� ,� , ; .- L�GAL NOTIC� NO'�'ICE TO BIDDERS NOTIC�I�I3EI�EBY GIVEN, in accordance with the�rovisions of Section 103 of the General Municipal Law, that sealed bids are sought and requcstcd for furnishing and placing within the Town of Southold,the following road treat�nents: 2. Oil & Stone 5. Type 6 Top—Hot Mix Asphalt Concrcte 7. Typc II Micro-Surfacing 8. Ty}�e 6 Asphalt (town picic up) Specifications may be obtained at the Office of the Town Clerk, Towii of Southold,Tovtim Hall, 53095 Main Road, Southold,New York 11971,Monday through Friday, 8:00 am to 4:00 pm The sealed bids,together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of$100.00,will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York,until 2:00 P.1VI.,�'hursday,July 28,2016, at which time they will be opened and read aloud in public. The Town Board oFthe Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid shauld it be deemed in the best interest of fihe Town of Southold to do so. All bids must be signed and sealed in envelopes plainly nlarked with the type of road trea�nent and item#being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax,federal,state,or local, from which the'I'own oF Southold is exempt. Dated: June 28,2016 ELTZAB�TII A. NEVTLLE SOUTHOLD T4WN CLERK PLEASE PUBLISH ON JULY l�l,2016,AND FORVVARD ONE(1)A�FIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE,TOWN CLERK, TOWN HALL,PO BOX 1179, SOUTHOLD,NY 11971 Copies to the follo�ving: Suffolk Times Town Board Members Town Attorncy Superintendent of Highways John Cushman, Comptroller podge Reports Brown's Letters Burrelle's Information Services Construction Data `I'own Clerlc's Bulletin Board Hot Mix Asphalt Concrete Item# 8 "Typc 6 Top" - Furnish only Year 201G-17 I7�EM NC�. � SPECIFICI�.TIC�1�S FOR THE FURNISHING ()F ASPHALT ROAD MATERIALS INTO TOWN HIGHVVAY TJEtUCKS H�T 1VII� �.SPI�ALT CONCRETE "Type 6 Top" INSTRUCTIONS TO BTDDERS A. PROI'OSALS Proposals must be made in strict accordance with the "Proposal Form"provided. The Proposal form shall not be detached from the bid package. Failure to comply with ihis requirement will constitute grounds for rejection of the bid subject to the digression of the�iighway Superintendent. ,Any and all exceptions to tl�e specifications shall be listed on a separate sheet bearing the ctesignation: 'Exceptio7is to the Specifications", and attached to the Bid Form. Each proposai must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words &numerals,the price for which he proposed to fi�rnish all materials&to perform all labor and services necessary for the proper completion of the work, and subject at • all times to the approval of the Highway Superintendent. Proposals,to�ether with thc entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall Ue addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal"bearing thc title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the propasal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk pi•ior to the hour { and date stated. B. PROP�SAL GiJARE1NTY A proposal will not be accepted or considered unless accompanied by a guaranty ir�the form of a bid bond or certified check in the amount of one hundt•ed ($1 QO) dollars payable to the Town of Southold. 1 Hot Mix Asphalt Concrete Item� 8 ""1'ype 6 Top" -Furnish only Year 2016-1? As soon as the proposal �rices have been compared,the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accorOpa��ied. C. OMISSTONS AND DISCREPANCIES Bidders should carei-'ully examine the specifications and fully inform .thernselves of all conditions and nnatiers which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissians from the specifications,or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all Uidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. E. AWARD Or CONTRACT Award of contract will be made as soon as practical.The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all,whichevcr the Superintcndent deems to be in the best interest of the Town. A contract may be awarded to a res�onsible bidder other than thc lowest money bidder, if it is in the best interest of the Town.No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successfiil bidder.The competency and responsibility of the bidder and his suU-contractors will be considered in making,the award. The Town reserves the right to waive any techiucal error, to accept any bid, or to reject any or all bids.The contract form will be a Standard form nf Agrcement between Owner and Contractor. The Town will either award the project or rcject all proposals received tivithin forty-five (4S)days after formal opcning of proposals. �cceptance of a�proposal will be a written notice signed by the Town Clerk& no other act shall constitutc the acceptance of a proposal. F. WTTHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's wi•itten requcst presented not later than the hour set t'or the opening thercof, will be given permission to withdraw his proposal. At ihe time of opening the proposals, when such proposals �•e reached, it will be retlirned to him unread. G. R�JECTION OF PROPUSALS The Town reserves the t•ight to waive any technical erro�•and to reject any andlor all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure,ar irregular may be rejected; any proposal accom�anied by an insufficient or irre�ular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections xilay be rejected. The Town also reserves the fight to reject any bid if the evidence subinitted in the qualification statement or an investigation of such bidder fails to satisfy the"rown that such bidder is property qualified to caz-�•y out the 2 Hot Mix ilsphalt Concrete ' Ilem� 8 "Type 6 Top" - Furnish only Year 2016-17 obligations of the contract and to complete the work contemplated therein. Conditional bids will not be �ccepted. H. PI.ANT& EQUIPNICNT Thc bidder shall State in his bid that be has available or under his control, plant and cquipment of the character and in the amount required to complete the proposed work within the specific time. T TTME FOR EXECUTION OF CONTRA.CT Any bidder whose pxoposal shall be accepted will be required to appear beforc the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten(10) days after notice that the Cantract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items, thc accurate amount of which it will be di�cult or impossible to compute. The amount of the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town,not as a penalty,but as liquidated damages for sucli breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, cletermine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall Ue entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract.The Contractor is responsible for being familiar with tl�e latest available schedules. TNSURANCE REQUiREMENTS � The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southolci, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability a�ld Property Damage Insurance Contractor's Pratective Liability and Property Damage Tnsurance Owner's Protective Public Liability and Property Damage Insurance "I'he Contractor shlll not permit any subcontractor to commence�ny operation of the site until satisfactory proof of caniage of the aUove required insurance has been posted with and appt'oved by the Owner. Compensation Insurance: The Contractor shaIl talce out and maintain during the life of this Contract, Worlcmen's Compensation Insurance for all his employees etnployed at the site of the project, and in case of any of the work being sublet,the Contractor shall require all subcontiactors similarly to provide Workmen's 3 I-Iot Mix Asphalt Conerete Item# 8 "Type 6 T'op" - Furnish only Year 2016-17 Compensation Insurance for all of the latter's employees unless such employccs are covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance: "I'he Contractor shall take out and maintain during the life of this Contract such 1'ublic Liability and Property Damage Insurance as shall protect him and any subcontractor perforining work covei•ed by this Contract from claims for damages four personal injury including accidental death as well as from claims for property dam.age which may az-ise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00)for bodily injuries, including wrongful death to eaeh persan and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.04) on account of each accident. � Propertv Damage Insurance in an amount not less than One Million Doll�rs ($1,004,000.00)for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. Liability and Propertv Darna�e Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor agtinst claims arising from the operations of a subcontractor. The policies sh�ll also nazne the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Darna�e Insurance: The Co�itractor shall furnish to the Owner,with respect to the operations he or any of his subcontractors perform a regular Protective PubIic Liability Insurance Policy for, and in behalf of the Owner,providing for a limit of not less than One Million Dollars($1,OOO,Q00.00) for all damages arising out of bodily injuries to, or death of, one person and subject lo that limit for each person, a total limit of One Million Dollars ($1,000,000.00)for all damages arising out of bodily injuries to, or death of,two or more persons in any one accident; and regular Protective Propertv Damage Tnsurince providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out af injury to, or destruction of, property in any onc accident and subject to that limit per accident, a tolal (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of,property durii�g the policy period. This insurance must fully caver the legal . liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thei�eto whether the same be a part of the Contract or separate thei•efi•om,by means of its own employees or agents or if the Owncr directs or supervises the work to be perfonned by ihe Contractor. PROOF OF CARRIAGE OF INStJRANCE: The Contractor shall furnish the Qwner with eertificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. Tn respect to this paragraph, the Contc•actor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers,thc expirltion date of the policy and the limits of liabilily there under. �3oth the certificatcs and the policy shall be endorsed to provide the Owzier �vith any notice of caiicellation or non-renewal. 4 I-iot Mix Asphalt Concrctc Item# 8 "Typc 6 Top" - Furnish only Year 2Q16-17 PROPOSAL FORM DA'I'L: 1 I'z s 1 tl NAME O�� BIDDER: _ �.A� 1S�Aa� �s��A�,S CoR.1' , T4: SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOWN HALL be bid. Failure to bid any PO BOX 1179 item will be grounds for 53095 MAIN ROAD disqualification. SOUTIIOLD,NEW YORK 11971 M�MBERS OF THE BOARD: • The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below;that this proposal is made without any connection, directly or indirectly with any other bidder for the s�me work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof;that he has ca�•efully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgmerit of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all . materials not provided Uy the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start tlne work as directed by the Town,he will accept, in full payment thereof as listed below: I3ID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHAL,T CONCRETE, "Type 6 Top", IN • ACCORDANCE WITH THE PROJECT REQUIREMENTS.THE�30VC R.EFERENCLD ACTIVITIES WTLL BE COMPLETED FOK THE STIPULATED CUMULATIV�"UNIT PRICL" 4P: BID #1 SUPPLY LABOR AND MATERTAL TO FURNISI-I rrType 6 Top" INTO SOUTHOLD TOlVt'N Z�IGHWAY TRUCKS � MAD�WITH ALL(VIRGIN MATERTALS} E�G triY ��.�r. �o �.�.A�tr �s ^ (written in words) Per Ton (v��ritten in uumbers words) Per Ton 5 I�ot Mix Asphalt Concrete Item# 8 "Type 6 Top" - Furnish only Year 2016-17 �3ID #2 SUPPLY LABOR AND MA'�'�RIAL,TO FURNISH "Type 6 Top" INTO SOUTHOLD TOWN HIGHWA�'TRUCKS MADE WITH AN ALLOTMENT OF (30% OF RAP) RECYCLED ASPHALT PRODUCT INCLUD�D IN THE MIXTURE E� C,H'CY �hl R.� �9��.A'R-t' �'3 ^ (written in words) Per Ton (written in numbers words)Per Ton And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal,that he shall be considered to have abandoned the contract. ' We the undersigned, further agree that this prop6sal shall be ed by the Town to correct any deficiencies in the proposed scope of work and, if n rrectio are necessary, further agree that this proposal is a formal bid and shall remain in e t fox a pe ' d of forty-five (45) days,the Town will accept or reject this proposal or by mutual agre ent may ex d t ' ' e p riod. Signature of Bidder: Business Address: �1 0 �o� 12�1 �Q�.o�1 c N'9 1 t 9'1'L Telephone Number: 3 2 S - �b S g — Date: � I�2s ��, 6 Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" -Furnish only Year 2016-17 l. DESCRIY"I'ION Bids are requested for the supply of labox and material to furnish N.Y.S.Type 6 Top Coat into Southold Town Highway Trucks. 'I'he materials shall meet the speciFcations to/for Item 403.1741 in the New York Department of Transpoi�tation Specifications. The materials shall be constructed in accordance to section 400 in the Ncw York State Department of Transportation Specifications. Material shall be measured by ton. Paymcnt for this item shall be made by the unit price znultiplied by the number tons. 2. MATERIALS Bituminous Asphalt concrete pavement shall be equal to NYSDOT-Type 6 meet or exceed thc following requirements: ASPHALT CONCRETE�'AVEMENT Screen General limits Job Mix � Sizes %Passing Total % 1" 100 -- 1/2" 95-100 -- 1/4" 65-85 +/- 7 1/8" 36-65 +/- 7 � No. 20 15-39 +/- 7 No. 40 8-27 +/- 7 No. 80 4-16 +/-4 No. 200 2—6 +/-2 �lsphalt Cantent, % 5.8-7.0 +/-4 5. TESTING Th�Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standarcls of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemcd ta be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost lo the Town,any inaterials found to noi meet the Specif cations and quality intended. The work shall be executed in the best and most workmanlike manner. 6. SAMPLES The town at its discretion can request samples of asphalt material provided by winning bidder to have periodic testing of the znix at a DOT approved facility at the vendor's expense to help insure that the mix provided is to �ur spccification. 7. MEASUREMENT& PAYMEN'1' - T'he pxices c�uoted in this bid, anc!subsequently awarded, are to be used in establishing prices for aettial tnaterials furnished and placed within Town of Southold I-Iighway'i'rucks from the date af award up to and : 7 Hot iV1ix Asphalt Concrete Item# 8 "Type 6 Top" -Furnish only Year 2016-17 including one (1)year thereafter. The contract period may be extended for up to one(1) additional year upon mutual written agreement of the Town and the Contractor. Payinent shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons. The unit price per ton shall include the cost of fiirnishing all materials, equipment, labnr and incidentals necessary to complete the worlc. NOT 4: The winning bidder�vill supply the High�v�y Department witli daily mix i•eports sho�ving ths composition of the asphait inix that day, and endeavoi•to submit them to us along�vith ttie invoices submitted for payment. END OF SPECTFICATION: ' 8 Hot Mix Asphalt Concrete Ilem#8 "Type 6 Top" -P'urnish only Year 2Q16-17 STATEMENT OF NON COLLtJSION (To be completed by each Bidder) In accordance with Section 103-d Gene�•al Municipal Law, effective September l, 1966, every bid or propos�l hereafter rnade to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agei�.cy or officiai thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following state�nent subscribed to by the bidder and a�rmed by such bidder as true under the penalties of perjury; non-collusive Uidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury,that to the best o£knawledge and belief: (1) The prices in this bid have been arrived at independently without collttsion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such pxices with any other bidder or any coznpetitor. (2) Unless otherwise requirec� by law, the piices which have been quoted in tliis bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not ta submit a bid for the pu�pose of restricting competition. B. The person signing this bid or proposal certifies that he has fiilly infortned himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalfiies being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a coiporate bidder) is a certified copy of resohrtion authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resoived that ��o�sCRT G�•�a�� of the (Name of signatory) e,�S� �S�nN� �slH��.i CaR.P Be authorized to sign and submit the bid (Name of Corporation) Or proposal of this corporation for the following 1'roject: Item# 8 Furnish into Town Highway Trucks "Type 6 Tap" Peconic Lane, Peconic,New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section onc-hundred-three- � d (103-ci) of the General Municipal Law as the act and deed nf such corporation, and for any inacetuacies or � miss-statements in such certificlte ihis corporate biclder shall be liable under the penalties of perjury. The foregoing is true and cot7ect copy of d1e resolution adopted by E. 1s<�� SPHALi corporation at a � meeting of the Roard of Directors, held on thc ZB��. day of J.,�-�+ , 20 �u . 9 � Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" - Furnish only Year 2016-17 (SEAL OF'I'I-IE CORPORATION) Laws of New York, 1965 Ch. 751, Scc. 103-d, as amended& effective on September 1, 1965. Signatw•e 10 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 2. Oil & Stone 5. Type 6 Top—Hot Mix Asphalt Concrete 7. Type II Micro-Surfacing 8. Type 6 Asphalt (town pick up) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of$100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York, unti12:00 P.M., Thursday, July 28,2016, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment and item#being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: June 28, 2016 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JULY 14, 2016, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971 Copies to the following: Suffolk Times Town Board Members Town Attorney Superintendent of Highways John Cushman, Comptroller podge Reports Brown's Letters Burrelle's Information Services Construction Data Town Clerk's Bulletin Board Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" - Furnish only , Year 2016-17 � ITEM NO. 8 SPECIFICATIONS FOR THE FURNISHING OF � � ASPHALT ROAD MATERIALS- � INTO TOWN HIGHWAY TRUCKS HOT� �MIX AS�PHALT CONCRETE � � "Type 6 Top" � . 1NSTRUCTIONS TO BIDDERS - A. PROPOSALS Proposals must be made in strict accordance with the "Proposai Form" provided. The Proposal form shall _ not be detached from the bid package. Failure to comply with this requirement will constitute grounds for , rejection of the bid subject to the digression of the Highway Superintendent; Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attaclied to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. ' The bidders shall write in ink,both in words &numerals,the price for which he proposed to furnish all materials &to perform all labor and services necessary for the proper completion of the work, and subject at � all times to the approval of the Highway Superintendent. � Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope _ and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one�or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour � and date stated. � " B. PROPOSAL GUARANTY � A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond , or certified check in the amount of one fiundred ($100) dollars payable to the Town of_Southold. � 1 Hot Mix Asphalt'Concrete Item# 8 "Type 6 Top", - Furnish only , Year 2016-17 ' . - � As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified ' checks accompanying such proposals as; in his judgment, would not likely be involved in making the award. . �All other proposal quantities will be held until the contract and contract bond have been executed after. which they�will be released or returned to the respective bidders whose proposals they accorOpanied. � ' C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and � matters which can in any way affect the work or the cost thereo£ Should a bidder find discrepancies in or omissions from the,specifications, or other documents or sliould he be in doubt as to their meaning, he . should at once notify the Higliway Superintendent who may issue a written instruction to all bidders. � � D. � PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. E. AWARD OF CONTRACT _ � � Award of contract will be made as soori as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole,-or not at all; whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The compe'tency �.and responsibility of tlie bidder and his sub-contractors will be considered in making, the award. The Town � reserves the right to waive any technical error,'to accept any bid, or to reject any or all bids.�The contract form will be a Standard form of Agreement between Owner and Contractor. The Town will either award the project or�reject all proposals received within forty-five_(45) days after formal opening of proposals. Acceptance of a proposal will be a written_notice signed by the Town Clerk& no other act shall constitute the�acceptance of a proposal. F. - WITHDRAWALS OF PROPOSALS ' Any bidder upon his or her authorized representative's written request presented not later than the hour set ' for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the , ' proposals, when such proposals are reached, it will be returned to him unread. ' • G. REJECTION OF PROPOSALS � The Town reserves the right to waive any technical error and to reject any.and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may.be � rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or'an� � investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the , 2 Hot,Mix Asphalt Concrete Item# 8 . � , "Type 6 Top" - Furnish only � Year 20'16-17 � obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. _ H. PLANT & EQUIPMENT � , ' � The bidder shall State in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I TIME FOR EXECUTION OF CQNTRACT ' - Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a � firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten(10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town,-not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided,the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his,proposal and , acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. � J. PREVAILING WAGE RATES , The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: � COMPENSATION INSURANCE: ' Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. � Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, ' 'Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case'of � any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's , 3 Hot Mix Asphalt Concrete � Item# 8 "Type 6 Top" - Furnish only Year 2016-17 Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by tlie Contractor. ' , � Public Liability and Propert ��Dama�e Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury , including accidental death as well as from claims for property damage wfiich may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful d'eath to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. � � Property Dama�e Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. Liability and Property Damage Insurance: The above policies for Public Liability and Property�Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also �name the Town of Southold as an additiorial insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the - Owner, with respect to�the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing for a limit of not less than One Million � Dollars ($1,000;000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective ' Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for�all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF 1NSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the_C'ontractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner - with any notice of cancellation or non-renewal. 4 . Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" - Furnish only Year 2016-17 PROPOSAL FORM DATE: NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOWN HALL be bid. Failure to bid any PO BOX 1179 item will be grounds for 53095 MAIN ROAD disqualification. SOUTHOLD,NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgmerit of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHALT CONCRETE, "Type 6 Top", IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATNE "UNIT PRICE" OF: BID #1 SUPPLY LABOR AND MATERIAL TO FURNISH "Type 6 Top" INTO SOUTHOLD TOWN HIG�IWAY TRUCKS MADE WITH ALL (VIRGIN MATERIALS) (written in words) Per Ton (written in numbers words) Per Ton 5 Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" - Furnish only Year 2016-17 BID #2 SUPPLY LABOR AND MATERIAI: TO FURNISH "Type 6 Top" INTO SOUTHOLD TOWN HIGHWAY TRUCKS MADE WITH AN ALLOTMENT OF (30% OF RAP) RECYCLED ASPHALT PRODUCT INCLUDED IN THE MIXTURE (written in words) Per Ton (written in numbers words) Per Ton And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder: � Business Address: Telephone Number: Date: 6 Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" = Furnish only Year 2016-17 1. DESCRIPTION Bids are requested for the supply of labor and material to furnish N.Y.S. Type 6 Top Coat into Southold Town Highway Trucks. The materials shall meet the specifications to/for Item 403.1701 in the New York Department of Transportation Specifications. The materials shall be constructed in accordance to section 400 in the New York State Department of Transportation Specifications. Material shall be measured by ton. Payment for this item shall be made by the unit price multiplied by the number tons. 2. MATERIALS Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 6 meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT Screen General limits Job Mix Sizes % Passing Total % 1" 100 -- 1/2" 95-100 -- 1/4" 65-85 +/- 7 1/8" 36-65 +/- 7 No. 20 15-39 +/_ 7 No. 40 8-27 +/- 7 � No. 80 4-16 +/- 4 No. 200 2—6 +/- 2 Asphalt Content, % 5.8-7.0 +/- 4 5. TESTING The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. 6. SAMPLES The town at its discretion can request samples of asphalt material provided by winning bidder to have periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix provided is to our specification. 7. MEASUREMENT & PAYMENT The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within Town of Southold Highway Trucks from the date of award up to and 7 Hot Mix Asphalt Concrete , Item# 8 "Type 6 Top" - Furnish only Year 2016-17 including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. , Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NOTE: The winning bidder will supply the Highway Department with daily mix reports showing the composition of the asphalt mix that day, and endeavor to submit them to us along with the invoices' submitted for payment. END OF SPECIFICATION: 8 Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" - Furnish only Year 2016-17 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the�corporate bidder. RESOLUTION Resolved that of the (Name of signatory) Be authorized to sign and submit the bid (Name of Corporation) Or proposal of this corporation for the following Project: Item# 8 Furnish into Town Highway Trucks "Type 6 Top" Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors, held on the day of , 20 9 Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" - Furnish only Year 2016-17 (SEAL OF THE CORPORATION) � Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended& effective on September 1, 1965. Signature 10 STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold,New York being duly sworn, says that on the 11t" day of July , 2016, a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York. 2016 Road Treatment Bids . � lizabeth A.Neville outhold Town Clerk Sworn before me this lltn day of Julv , 16. � � Notary Public IYNDA M. RUDDER Notary Public,State of New York '' No.01 RU6020932 �� Qualified in Suffolk County� • Commission Expires Maroh 8,�4 'w, � ;�: Rudder, Lynda � From: legals <legals@timesreview.com> Sent: Friday,July 08, 2016 1:45 PM To: Rudder, Lynda Subject: Re: Road Treatments for publication The legal notice has been scheduled to be published in the 7/14 edition of the Suffolk Times. Thankyou! a.._� 'I'IN+�� ;,�EVI E�YtI .uw�`,-� � Lindsay Riemer Assistant Sales Coordinator 631.298.3200 ext. 235 - 631.354.8032 (direct) 631.298.0410(fax) Iriemer@timesreview.com www.timesreview.com ' From: "Rudder, Lynda" <lynda.rudder@town.southold.ny.us> Date: Friday,July 8, 2016 1:43 PM To: "Cushman,John" <John.Cushman@town.southold.ny.us>, Lee Peters<le�als@timesreview.com>, Lisa Finn <lisaahfinn@�mail.com>, "Michaelis,Jessica" <iessicam@southoldtownnv.�ov>, "Reisenberg, Lloyd" <Llovd.Reisenber�@town.southold.nv.us>, "Southold Local (denise@southoldlocal.com)" <denise@southoldlocal.com>, "Dinizio,James" <james.dinizio@town.southold.nv.us>, "Doherty,Jill" <iill.dohertv town.southold.nv.us>, "Doroski, Bonnie" <Bonnie.Doroski@town.southold.nv.us>, "Ghosio, Bob" <bob.ghosio@town.southold.ny.us>, Louisa Evans <Ipevans06390@�mail.com>, "Neville, Elizabeth" <E.Neville@town.southold.ny.us>, "Noncarrow, Denis" <denisn@southoldtownnv.�ov>, "Rudder, Lynda" <lynda.rudder@town.southold.nv.us>, "Russell, Scott" <scottr@southoldtownny.�ov>, "Standish, Lauren" <Lauren.Standish@town.southold.ny.us>, "Tomaszewski, Michelle" <michellet@town.southold.nv.us>, William Ruland <rulandfarm@vahoo.com>, "Duffy, Bill" <billd@southoldtownnv.�ov>, "Kiely, Stephen" <stephen.kielv@town.southold.nv.us>, "Silleck, Mary" <marvs@southoldtownnv.�ov> Cc: "Orlando,Vincent" <vincent.orlando@town.southold.nv.us> ' Subject: Road Treatments for publication Please publish in the 7/14 edition of the Suffolk Times and the Town website � Southold Town Board - Letter Board Meeting of June 28, 2016 ��'°"°"� RESOLUTION 2016-643 Item# 5.10 �� ya°' ADOPTED � DOC ID: 12074 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2016-643 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON Ji1NE 28, 2016: Resolved that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk's office to advertise for various road treatment bids including Type 6 Hot Mix Asphalt& Oil/stone for the calendar year 2016-17. ��M Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED (UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER:Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell Generated July 1, 2016 Page 18 � � � . - Hot Mix Asphalt Concrete Item # 8 "Type 6 Top" - Furnish only Year 2015-16 ITEM NO. 8 ' SPECIFICATIONS � � k I 1 � � � t � FOR THE FURNISHING OF ASPHALT ROAD MATERIALS �� w�� INTO TOWN HIGHWAY TRUCKS ; ; HOT 1VIIX ASPHALT CONCl�ETE � � "Type 6 Top" � 9 � INSTRUCTIONS TO BIDDERS 1 ; � A, PROPOSALS . � ' � � Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall i not be detached from the bid package. Failure to comply with this requirement will constitute grounds for , i rejection of the bid subject to the digression of the Highway Superintendent. Any and �11 exceptions to the ' specifications shall be Iisted on a separate sheet bearing the designation: 'Exceptions to the Specifications", ; and attached to the Bid Form. Each proposal znust be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words &numerals, the price for which he proposed to furnish all ? materials &to perform all labor and services necessary for the proper completion of the work,and subject at tall times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope � and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing i the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the � proposal sheet. � , No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. � - � ; B. PROPOSAL GUARANTY I - ¢ A proposal will not be accepted or considered unless accompanied by a guaranty in tlie form of a bid bond � or certified check in the amount of one hundred ($100) dollars payable to the Town of Southold. 3 1 � a 4 S - f 3 ( � e Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" - Furnish only Year 2015-16 As soon as the proposal prices have been compared,the Owner shall return the bidder's bond or the certified � checks accompanying such proposals as, in his judgment, would not likely be involved in making the award,, ; All other proposal quantities will be held until the contract and contract bond have been executed after , which they will be released or returned to the respective bidders whose proposals they accorOpanied. C. OMISSIONS AND DISCREPANCIES , Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or , omissions from the specifications, or other documents or should he be in doubt as to their meaning, he , should at once notify the Highway Superintendent who may issue a written instruction to all bidders. ! D. PUBLIC OPENING OF PROPOSALS ; ' Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. i Bidders, authorized agents, and other interested parties are invited to be present. , 3 � E. AWARD OF CONTRACT � ? Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to ; make awards by items, or as a whole, or not at all, whichever the Superintendent deems to.be in the best � interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money � bidder, if it is in the best interest of the Town.No bid may be withdrawn after scheduled closing time for � receipt of bids for a period of 45 days pending execution of a contract by successful bidder, The competency ; and responsibility of the bidder and his sub-contractors will be considered in making, the award. The Town reserves the right to waive any technical error,to accept any bid, or to reject any or all bids. The contract � form wil] be a Standard form o£Agreement between Owner and Contractor. ' x > The Town will either award the project or reject all proposals received within forty-five (45) days after - 1 formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk& � no other act shall constitute the acceptance of a proposal. � � � F. WITHDRAWALS OF PROPOSALS � � s i Any bidder upon his or her authorized representative's written request presented not later than the hour set i for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. � ; G. REJECTION OF PROPOSALS Tlle Town reserves the right to waive any technical error and to reject any and/or all proposals. Without � limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be 4 rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be � rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also � reserves the fight to reject any bid if the_evidence submitted in the qualification statement or an � investigation of such bidder fails to satisfy the Town that such bidder is property c�ualified to carry out the ; 2 s � i r 3 - } i Hot Mix Asplialt Concrete Item # 8 "Type 6 Top" - Furnish only Year 2015-16 obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. � H. PLANT&EQUIPMENT The bidder shall State in his bid that be has available or under his control, plant and equipment of the , character and in the amount required to complete the proposed woz•k within the specific time. I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a � firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and fiirnish satisfactory Perfoxmance and Payment Bond within ten{10) days after notice that the � Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement � effected by the acceptance of the Proposal � � . � The damages to the Town for such breach will include loss from interference with his construction program and other items,the accurate amount of which it will be difficult or impossible to compute. The amount of � the certified check or bidder's bond accompanying the Proposal of such bidder shall he retained by the g Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal a shall, be accepted shall fail or refuse to execute the Contract as herein before provided,the Town may, at '° there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and g acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above ` provided. � b J. PREVAILING WAGE RATES . � � 4 I The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The ; Contractor is responsible for being familiar with the latest available schedules. _ , � TNSC�RRANCTa RE'QUI'Tt'EM'C1V'I"S � The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: a x COMPENSATION INSURANCE: Public Liability and Property Damage Insurance � Contractor's Protective Liability and Property Damage Insurance � Owner's Protective Public Liability and Property Damage Insurance ` i t The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory � proof of carriage of the above required insurance has been posted with and approved by the Owner. � � � Cc�mpcns�t�i�n Instar�tncc: The Contractor shall take out and maintain during the life of this Contract, j Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of . � any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's a � 3 i i ' � � , � Hot Mix Asphalt Coilcrete Item# 8 "Type 6 Top" -Furnish only Year 2015-16 Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Property Dama�e Tnsurance: The Contractor shall take out and maintain during the life . of this Contract such Public Liability and Property Damage Insurance as shall protect him and any ` subcontractor perfonning work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor,to by anyone directly or � indirectly employed by either of them, and the amounts of such insurance shall be as follows: � Public Li'abiliiv Ii�surance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily ; injuries, including wrongful death to each person and subject to the same limit for each person in an amount � ' not less that One Million Dollars. ($1,000,000.00) on account of each accident. ! Property Dama�e Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on ; account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for � damages on account of all accidents. � ' Li�bili anti Prapertv Dam�ge Insc�rance: The above policies for Public Liability and Property Damage � Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to ` protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also � name the Town of Southold as an additional insured. � , 1 ' , Owner's Protective Public LiabilitY and PropertY Damage Insurance: The Contractor shall furnish to the f Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public j Liability Insurance Policy for, and in behalf of the Owner, providing for a limit of not less than One Million ; Dollaxs ($1,000,000.00} for all damages arising out of bodily injuries to, or death of, one person and subject � to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out ' of bodily injuries to, or death of,two or more persons in any one accident; and xegular Protective � Pco�v Darn1�e Ins�u�nee providing for a limit of not less than One Million Dollars ($1,000,000.00) for � damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per ; accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of E injury to, or destruction of,property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs ; work in connection with the project either for or in cooperation with the Contractor or as an aid thereto � whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents � or if the Owner directs or supervises the work to be performed by the Contractor. F � PROOF OF CARRIAGE OF INSUR.ANCE: � ; The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any � subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, � k the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, � and the insurance policy, as required, shall bear the policy nucnbers,the expiration date of the policy and the - ° limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner i j with any notice of cancellation or non-renewal. ` 4 � � € 4 S 3 t , i Hot Mix Asphalt Concrete Item# 8 � "Type 6 Top" - Furnish only Year 2015-16 PROPOSAL FORM DATE: NAME OF BIDDER: , " 1 TO: ' SOUTHOLD TOWN BOARD NOTE: All items listed herein must ; TOWN HALL be bid. Failure to bid any ; PO BOX 1179 � item will be grounds for � 53095 MAIN ROAD disqualification. `. SOUTHOLD,NEW YORK 11971 � MEMBERS OF THE BOARD: ; � The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as ; principals are named below;that this proposal is made without any connection, directly or indirectly with ' any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no ' person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in < the performance of the contract, or the supplies relating to,it, or in any portion of the profit thereof;that he f , has carefully examined all project requirements, including bidding requirements, contract, general and � special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates f must be included as indicated on bottom page); that he has satisfied himself by personal examination of the � proposed work, and by such other means as he may have chosen, as to the conditions and requirements of = c the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all matexials not provided by the Town (See Specifications) and to perform all the work required to construct, k , perform and complete the specified work; and that he will start the work as directed by the Town, he will � accept, in full payment thereof as listed below: � � , BID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHALT CONCRETE, "Type 6 Top", IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITTES WILL BE COMPLETED FOR THE STIPULATED CUMULATIYE "UNIT PRICE" OF: I i BID #1 7 SUPPLY LABOR AND MATERIAL TO FURNISH ' "Type 6 Top" ' INTO SOUTHOLD TOWI�1 HIGHWAY TRUCKS ; MADE WITH ALL(VIRGIN MATERIALS) , � (written in words) Per Ton (written in numbers words) Per Ton I l . , � � 5 1 ,� - � , � - � 1 Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" - Furnish only Year 2015-16 , BID #2 SUPPLY LABOR AND MATERTAL TO FURNISH � ��TYPe 6 Top" � INTO SOUTI�OLD TOWN HIGHWAY TRUCKS , MA.DE WITH AN ALLOTMENT OF (30% OF RAP) RECYCLED ASPHALT P120DUCT ITICLUDED IN T�IE MIXTURE _ 4 (written in words)Per Ton (written in numbers words)Per Ton And he further agrees tliat if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have 3 been deposited in the mail addressed to him at the address given in the proposal,that he shall be considered � to have abandoned the contract. , _ � 3 ; We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any ' i deficiencies in the proposed scope of work and, if no corrections are necessary,further agree that this ' j proposal is a formal bid and shall remain in effect for a period of forty-five (45)days, the Town will accept � or reject this proposal or by mutual agreement may extend this time period. , - � Signature of Bidder: � ` Business Address: � ; Telephone Number: - , � Date: . 3 . • { � ' i � i ' x � , 1 t I ! } ; 6 � F 6 S 1 � Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" - Furnish only Year 2015-16 � 1, DESCRIPTION , Bids are requested for the supply of labor and material to furnish N.Y.S. Type 6 Top Coat into Southold Town Highway Trucks. The materials sl�all meet the specifications to/for Item 403.1701 in the New York Department of Transportation Specifications. The materials shall be constructed in accordance to section 400 in the New York State Department of Transportation Specifications. Material shall be measured by ton. ; Payment for this item shall be made by the unit price multiplied by the number tons. = 2. MATERIALS , � Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 6 meet or exceed the following t � requirements: i ' ASPHALT CONCRETE PAVEMENT � ; � Screen General limits Job Mix - ` Sizes %Passing Total % � 1" 100 -- � 1/2" 95-100 -- ( 1/4" 65-85 +/- 7 d 1/8" 36-65 +/- 7 { No. 20 15-39 +/- 7 � No. 40 8-27 +/- 7 � No. 80 4-16 +/-4 � No. 200 2—6 +/-2 a 3 - i Asphalt Content, % 5.8-7.0 +/- 4 : s' ` 5. � TESTING � � ; The Town shall have the absolute right to make tests before and after delivery and placement of asphalt , material to determine conformity to Specifications, quality and standards of excellence. The Contractor ' agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. ; The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the ; Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. � _ � 6. SAMPLES < � The town at its discretion can request sainples of asphalt material provided by winning bidder to have � � periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix i provided is to our specification, � 7. MEASUREMENT& PAYMENT � � The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual . materials furnished and placed within Town of Southold Highway Trucks from the date of award up to and � 7 � � i . � � , Hot Mix Asphalt Concrete � Item# 8 "Type 6 Top" - Furnish only Year 2015-16 , including one(1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. . Payment shall be made to the contractor at the unit price(s) submitted in the Proposal, The asphalt concrete will be measured by the number of tons. The unit price per ton shall include the cost of furnishing all f materials, equipment, labor and incidentals necessary to complete the work. NO'X'E: The winning bidder will supply the Highway Department with daily mix reports showing the � composition of the asphalt mix that day, and endeavor to submit them to�us along with the invoices ° submitted for payment. ; i END OF SPECIFICATION: F � F � � - $ t t i t � f � � � d ! � � � ! i S f 2 t 6 - 1 I � - � � 8 , r , � i I Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" - Furnish only Year 2015-16 �.TATF,MFNT OF NON-C'nI LUS10N - - (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and � affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. ` A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and k in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of ; perjury, that to the best of lcnowledge and belief: F . (1) The prices in this bid have been arrived at independently without collusion, consultation, � communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. ' � . (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder ; prior to opening, directly or indirectly,to any other bidder or to any competitor. ' ! (3) No attempt has been made or will be rnade by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting i competition. ; B. The person signing this bid or proposal certifies that he has fully informed himself regarding the E accuracy of the statements contained in this certification, and under the statements contained in this � certifcation, and under the penalties of perjury, affirms the truth thereof, such penalties being ; applicable to the bidder, as well as the person signing in its behalf. - C. That attached hereto (if a coiporate bidder) is a certified copy of resolution authorizing the execution ' of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION = Resolved that of the ; (Name of signatory) � Be authorized to sign and submit the bid , (Name of Corporation) k Or proposal ofthis corporation for the following Project: � 3 � Item# 8 ` Furnish into Town Highway Trucks � "Type 6 Top" j Peconic Lane, Peconic,New York 11958 � � ; and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- ; d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or ; miss-statements in such certificate this corporate bidder shall be ]iable under the penalties of peijury. 3 � � The foregoing is true and correct copy of the resolution adopted by__ _ corporation at a - , i meeting of the Board of Directors, held on the day ' of , 20 ; 9 r f � i � i i ' Southold Town Board - Letter Board Meeting of June 28, 2016 ��'Q�, RESOLUTION 2016-643 Item# 5.10 �y��f�aa� ADOPTED DOC ID: 12074 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2016-643 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 28, 2016: Resolved that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk's office to advertise for various road treatment bids including Type 6 Hot Mix Asphalt& Oil /stone for the calendar year 2016-17. ��. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER:Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell Generated July 1, 2016 Page 18 �