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Home My WebLink AboutRoad Treatment #5 Type 6 Top �oSUF�ot,��,o EI,IZABE'd'I�t�. NEVII,LE,1VdMC �y.� �Gy Town Hall,53095 Main Road TOWN CLEPI� � � P.O. Box 1179 y � Southold,New York 11971 REGISTRAR OF VTTAL STATISTICS p. � � Fax(631)765-6145 MARRIAGE OFFICER �'� aQ�' Telephone(631)765-1800 RECORDS MANAGEMENT OFFTCER o� � -� www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER O�'FICE OF T�IE TOWN CLERI� � TOWN OF SOUTHOLD August 18, 2016 Corazzini Asphalt PO Box 1281 Cutchogue, NY 11935 Dear Sir: � Congratulations. At the regular Town Board meeting held on August 9, 2016, the Town Board accepted the bid of Corazzini Asphalt for Road Treatment#5. A . certified copy of the resolution is enclosed. . The bid deposit is being returned to you. Thank you for your bid. ' Very truly yours, . . �� . � - , ' .I,ynda-M Rudder � , .Deputy Town Clerk Ens. - - � ; . � ��SUFFot�-co EI.IZABETH A. NEVII.LE,1Vd1VIC ��.� - �� Town Hall,53095 Main Road TOWN CLE�fK � � P.O. Box 1179 � . � Southold,New York 11971 REGISTRAR OF VITAL STATISTICS � � � Fax(631)765-6145 MARRIAGE OFFICER 7'� �Q�' Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER �� j� � www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF TI3E TO�JVl�1 CLEI�K TOWN OF SOUTHOLD August 18, 2016 Rosemar Construction 56 Pine Street East Moriches, NY 11940 Dear Sir: At the regular Town Board meeting held on August 9, 2016, the Town Board - accepted the bid of Corazzini Asphalt for Road Treatment#5. A certified copy of the resolution is enclosed. The bid deposit is being returned to you. Thank you for your bid. , �Very truly yours, � . . �-t�t.,l` ' . . ,� � .Lyncla M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of August 9, 2016 ��`"°"�`�`�`n RESOLUTION 2016-751 Item# 5.14 92 ��°��°� ADOPTED DOC ID: 12178 �._ THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2016-751 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 9, 2016: RESOLVED that the Town Board of the Town of Southold hereby accepts the following bid for Item#5, Type 6 Asphalt Road Treatment: Corazzini Asphalt Southold Fishers Island Virgin Materials 100-250 ton $114.00 $375.00 250-500 ton $98.00 $335.00 500-1000 Ton $90.00 $290.00 over 1000 Ton $90.00 $290.00 30% RAP 100-250 ton $92.00 $299.00 250-500 ton $88.00 $295.00 500-1000 Ton $82.00 $260.00 over 1000 Ton $78.70 $260.00 Bid# 3 $4.00 $20.00 Bid#4 $8.00 $90.00 Bid# 5 $1.20 $7.00 Bid# 6 $120.00 �� l.�� Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Robert Ghosio, Councilman SECONDER:James Dinizio Jr, Councilman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell Generated August 10, 2016 Page 23 t'S � - �� ." ,7 O�VFFOL,��, ELIZABETH A.NE�ILL�+,1VIMC �y.0� - �l/y Town Hall,53095 Main Road TOWN CLEI�I� � � P:O.Box 1179 y � S Southold,New York 11971 REGISTRAR OF VITAL STATISTICS �, • .� Fax(631)765-6145 MARRIAGE OFFTCER '�'�� `� Telephone(631)765-1800 ' RECORDS MANAGEMENT OFFTCER o� � � www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER - . OFFICE OF TI3E TOWN CI.ERI� TOWN OF 50UTHOLD BID OPENING July 28,2016 at 2:00 pm #5 Tvpe 6 Top Two (2) bids were received: Town Fishers Island Rosemar Construction 56 Pine St, East Moriches,NY 11940 Virgin Materials 100-250 ton $125.00 400.00 250-500 ton $110.00 350.00 500-1000 Ton $98.00 ° 350.00 over 1000 Ton $92.00 ' 350.00 30%RAP 100-250 ton $150.00 � 400.00 250-500 ton $100.00 _ 350.00 500-1000 Ton $90.00•�.�� 300.00 over 1000 Ton $85.00;;:r - .. . - 300.00 Bid# 3 $3.50;�� -- �'. '-�--� 10.00 Bid#4 . $10.00-• �. _ 50.00 Bid# 5 $5.00- , 10.00 Bid# 6 $20.00 � ' Corazzini Asphalt PO Box 1281 � Cutchogue,NY 11935 Virgin Materials 100-250 ton $114.00 375.00 250-500 ton $98.00 335.00 500-1000 Ton $90.00 290.00 over 1000 Ton $89.00 290.00 30% RAP 100-250 ton $92.00 299.00 250-500 ton $88.00 295.00 ;r�� 'e 500-1000 Ton $82.00 260.00 over 1000 Ton $78.70 260.00 Bid# 3 $4.00 20.00 Bid#4 $8.00 90.00 Bid# 5 $1.20 7.00 Bid# 6 $120.00 , � LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold,the following road treatments: , 2. Oil & Stone 5. Type 6 Top—Hot Mix Asphalt Concrete 7. Type II Micro-Surfacing 8. Type 6 Asphalt (town pick up) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of$100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York, unti12:00 P.M., Thursday,July 28,2016, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment and item#being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: June 28, 2016 ELIZABETH A.NEVILLE � SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JULY 14, 2016,AND FORWARD ONE (1) AFFIDAVIT OF PUBLTCATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971 Copies to the following: Suffolk Times Town Board Members Town Attorney Superintendent of Highways John Cushman, Comptroller podge Reports Brown's Letters Burrelle's Information Services Construction Data Town Clerk's Bulletin Board J Hot Mix Asphalt Concrete Iter�# 5 "Type 6 Top" Year 2016-17 ITEM NO. 5 SPECIFICATIOl�TS FOR THE PURCHASE & APl'LICATION OF ASPI�ALT IZOAD MAT'ERIAL � HOT MI� ASPHALT COI�TCRETE "Type 6 Top" NOTE: THE TOWN OF SOUTHOL� WILL ALSO RE�UIRE +/- 30,000 SQUARE YARI�S (more or less as may be needed) OF PA'VEMENT TO BE APPLIED ON FISHERS ISLAND. THE CONTRACTOR SHALL BE �ZEQLTRIED TO NOTIFY EACH RESIl�ENT AT L '�I AST 24 HOURS PRIOR TO ANY WORK ON TOWN 1ZOAI�S. RESIDENTS MUST BE RE- NOTIFIED AFTER DELAYS DUE TO INCLEMENT V�EATHER OR JOB OPERATIONS. 1 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" � Year 2016-17 INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words &numerals,the price for which he proposed to furnish all materials, plant, equipment, tools, shoring or bracing, or other facilities, &to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of one hundred ($ 100) dollars payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accorOpanied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. 2 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2016-17 E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making, the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a Standard form of Agreement between Owner and Contractor. The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk& no other act shall constitute the acceptance of a proposal. F. WITHDR.AWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not b� accepted. H. PLANT & EQUIPMENT The bidder shall State in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I TIME FOR EXECUTION OF CONTR.ACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of 3 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2016-17 the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided,the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon,his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Property Dama�e Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. Propert��e Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. 4 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2016-17 Liability and Property Dama�e Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Propert�amage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. 5 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2016-17 PROPOSAL FORM DATE: �V � a O �O � � NAME OF BIDDER: W ►�G� Z7� rl r �� j1 C �v l o x ( ��( �� U� �� 71 q�� TO: SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOWN HALL be bid. Failure to bid any PO BOX 1179 item will be grounds for 53095 MAIN ROAD disqualification. SOUTHOLD,NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates mus't be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform a11 the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHALT CONCRETE, "Type 6 Top", IN ACCORDANCE WTTH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE" OF: I BID #1 FURNISH AND PLACE THE FOLLOWING WITHIN � HOT Mix ASPHALT CONCRETE "Type 6 Top" which includes Tack Coat and seam seal joint application MADE WITH ALL (VII2GIN MATERIALS) *********�:�***�*=��*�******�*�*��***�**�*******�:�=******�:*�**�*�:�**��****�:�***� 100—250 Tons SOUTHOLD TOWN: FISHERS ISLAND: C��e�nu�d.� -��e�n ��a� `'N��e��,�.�e.� �e.c�e� -�'�e_.c�o�a�s (written in words) Per Ton (written in words) Per Ton � � 1 �L` � O � � �� . �� (written in numbers) Per Ton (written in numbers) Per Ton 6 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" ' Year 2016-17 **��***�*��******��**��:*�**�**�:�**��***�*�*��*�***�****�***��**��**�* 250—500 Tons SOUTHOLD TOWN: FISHERS ISLAND: r 1 �Pr� �h-�" c�o�l ��ee� �Ud �e- `�'l r � c�' J��S (written in ords) r Ton (written in words) Per Ton � � � ,O� `'�' 3�J� , OZ5 (written in numbers) Per Ton (written in numbers) Per Ton �*****�***�***��*****�*��*��*�*�:**�**��*��*******�**��:��:�*�**�*�*�**��***�: 500— 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: a� ��- c�o � (��.s- i�vo 1�,��d� n i n�-f�' �'��Ia�s (written in wo ds) Per Ton (written in words) Per Ton � G�C7 Go � 2 �� ao (written in numbers) Per Ton (written in numbers) Per Ton �*****:��**�:��**�***�**************��:****�****��*�***�********��**�*�****�*** Over 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: �'�� - i� o�I �s �,�o - l��,d�� -t��o�la� (writt n n wo ds) Per Ton (written in words) Per Ton `� �� U � o�� . � b (written in numbers) Per Ton (written in numbers) Per Ton *************��***�**��***********�***�***�***�:�**��**************��*****� BID #2 FURNISH AND PLACE THE FOLLOWING WITHIN � HOT Mix ASPHALT CONCRETE "Type 6 Top" which includes Tack Coat application MADE WITgI AN AI.LOTMENT OF (30% OF RAP ) RECYCLED ASPHALT PRODUCT INCLUDED I1�1 THE MIXTUl� _ ***********��*�*�x*��*��*�x��*��*�****�***�*��*�*:��*��*'��*��:x*'��x�* 100—250 Tons SOUTHOLD TOWN: FISHERS ISLAND: P�/+'►�� `�' o �ol)c�vs T�o d�u�d� r��ene-�vj nlne C��l(c��s (written in ords) Per Ton (written in words} Per Ton � 1a ° b � � � � °� (written in numbers) Per Ton (written in numbers) Per Ton ' *�*�:�***�x�*�**:x�*��**�**�*�**:x�**:�*�*��*��*��:�x*��*�***:��:*��*��*��* 7 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" ' Year 2016-17 250— 500 Tons SOUTHOLD TOWN: FISHERS ISLAND: �� 1 f �� 1�� v l a� o G�u��r� i�z �v�e o��lla� (writte 'n wo ds) Per on , (written in words) Per Ton -� � �f �� G (written in numbers) Per Ton (written in numbers)Per Ton ��*****�:*�*�***�***�**��**��**��*�**�**��********�:�***��***�***��:***��****� 500— 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: �� +wa c�o G(a�s o ti�nd�ol �� oll�� (writt in ords) Per Ton (written in words) Per Ton � � � �� '�� (o�� (written in numbers) Per Ton (written in numbers) Per Ton **�***�**�*�*:��*:��**��:�****��****�**��***��*��*�*��*********:��*******��*** Over 1,000 Tons SOUTHOLD TOWN: ,�rQ FISHERS ISLAND: eu��f �1 h-��oc la� �s-�'�«� �cva hu��d s��- �o ll��s (written in wor ) Per Ton (written in words) Per Ton � � � , --z � � �.(p� a ° ° (written in numbers) Per Ton (written in numbers)Per Ton ***************�*�**��***�*�:��*****�**��******�***�************��*�***��:� BID #3 COLD MILLING & REMOVAL SOUTHOLD TOWN: FISHERS ISLAND: �v U� C��C��S �� c�o ��vS (written in words) Per Sq Yd (written in words Per Sq Yd � � � OCJ �-a � , �J (written in numbers) Per Sq Yd (written in numbers) Per Sq Yd ***�******�*��:****�**�*******�*�*******�x*��*�**��****��***�****�*��****��*� 8 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2016-17 BID #4 PAVEIl�ENT KEY CUT SOUTHOLD TOWN: FISHERS ISLAND: �i h�' ��a� �/��- c�.o�(a r-S (writte ' words) Per Linear Foot (written in wor s) Per Linear Foot � g o� � 9� o 0 0 / (written in numbers) Per Linear Foot (written in numbers) Per Linear Foot ��*�*********�*****�*****��***��*******�****��**�*�****�*****�*�*��***�� BID #5 HOT RUSBE1tIZED CRACK SEAI,ING SOUTHOLD TOWN: FISHERS ISLAND: 0�-e c�v�l a►� and ��-/ �e�1� �e.c�e� �o��c�� (written in words) Per Linear Foot (written in words) Per Linear Foot �'l `� 2 � � �c �v (written in numbers) Per Linear Foot (written in numbers) Per Linear Foot *�**�*�***�**�*�***�**��**��*��**��*�***��**��*��******�*�**��*��**��:� BID #6 SITE PREPAI2ATION—COST PEIZ SQUA]�E YARD. � Site Preparation shall include the excavation of existing soil to a maximum depth of twelve (12") inches in depth as directed by the Town. Sub-soil shall be compacted and a four (4") inch lift of Recycled Concrete Aggregate meeting State DOT Specification shall be place, graded and compacted in preparation for the placement of asphalt pavement. / I 00 Cost Per Square Yard ($) ��2�'IUi'� ��y�d`�Q� � ��• written in words written in numbers *************��k***�**�****�k***�k�k*�k�k%k*�k**�k�=k*�k%k********�k**�k**�k�k*******�k*�k*�k* And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this 9 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2016-17 proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder: Business Address: �� Q K � a b � v� � �'� ��35 Telephone Number: �Q�� `� �j� � ��,�d Date: C] a� a � � � 10 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2016-17 1. DESCRIPTION Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways,parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. 2. MATERIALS Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 6 meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT Screen General limits Job Mix Sizes % Passing Total % 1" 100 -- 1/2" 95-100 -- 1/4" 65-85 +/- 7 1/8" 36-65 +/- 7 No. 20 15-39 +/- 7 No. 40 8-27 +/- 7 No. 80 4-16 +/- 4 No. 200 2— 6 +/- 2 Asphalt Content, % 5.8-7.0 +/- 4 Mixing & Placing Temperature Range - degrees F 250-325 NOTE: At No Time Will any Recycled Material (RAP) be used without the permission of the Superintendent of Highways 3. WEATHER LIMITATIONS The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. 4. EQUIPMENT, DELIVERY &APPLICATION All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. 11 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2016-17 All work shall commence within five (5) Calendar days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading,and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. 5. TESTING The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. 6. SAMPLES The town at its discretion can request samples of asphalt material provided by winning bidder to have periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix provided is to our specification. 7. BIDDER QUALIFICATIONS The bidder will be required to show,to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. 8. MEASUREMENT & PAYMENT The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. 12 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2016-17 9. TRAFFIC MAINTENANCE The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. The contractor shall also be responsible for providing all signage and traffic control during this work. NOTE: The winning bidder will supply the Highway Department with daily mix reports showing the composition of the asphalt mix that day, and endeavor to submit them to us along with the invoices submitted for payment. END OF SPECIFICATION ,,, 13 • Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2016-17 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official � thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to Zhe�best of4knowledge and belief: (1) ;,T�he,,prices� in,:tk�is}�bid��have�been arrived at independently without collusion, consultation, commun�ication;=aor agr"eement, for the purpose of restricting competition, as to any matter �relat�ngrto'sucli�pr`i�ces,{vi�itli�any other bidder or any competitor. (2) -Unless� otlie`�wise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION � �-^ -- �-_ „ i�, Resolved that �� - �.v,�Z�7�1,�(1 ! �� of the (Name of signatory) � - C�Y'� �i,�'►�� /v / l G� / �- Be authorized to sign and submit the bid (Name of C oration) Or proposal of this corporation for the following Project: Item# 5 Hot Mix Asphalt Concrete "Type 6 Top" Peconic Lane, Peconic,New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of per ury. /� �� The foregoing is true and correct copy of the resolution opted by C71/C( ,��'� /�'��_corporation at a meeting of the Board of Directors, held on the day of , 20_�. 14 Hot Mix Asphalt Concrete Item# 5 � "Type 6 Top" Year 2016-17 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. nature WENDY L UKLA tVOTARY PUBLIC-STATE OF NEW YORK NO 01 KU6176871 QUALIFIED IN SUFFOLK COUNTY MY COMMISSION EXPIRES 11-05-2019 15 .. � , ;� ;'> � �'� LEGAL NOTICE � NOTICE TO BIDDERS � NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 2, Oil & Stone , 5. Type 6 Top—Hot Mix Asphalt Concrete 7. Type II 1Viicro-Surfacing 8. Type 6 Asphalt (town pick up) Specifications may be obtained at the Office of the Town Clerk,Town of Southold,Town Hall, 53095 Main Road, Southold,New York 11971, Monday through Friday, 8:00 am to 4:�0 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of$100.00_i will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York, unti12:00 P.M.,Thursday,Jaly 28,2016, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatrnent and item#being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: June 28, 2016 ELTZABETH A. NEVTLLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JULY 14,2016, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELTZABETH NEVILLE, TOWN CLERK,TOWN HALL, PO BOX I 179, SOUTHOLD,NY 11971 �opies go the follo�ving: Suffolk Times Town Board Members Town Attorney Superintendent of Highways John Cushman, Comptroller podge Reports Brown's Letters Burrelle's Information Services Construction Data Town Clerk's Bulletin Board Hot Mix Asphalt Concrete Item 1t 5 � "Type 6 Top" Year 2016-17 ITEM NO. S SPECIFICATIONS FOR THE PUR.CHASE & APPLICATION OF ASPHALT ROAD MATERIALS HOT MIX ASP�-IALT C�NCRETE "Type 6 Top" NOTE: THE TOWN. OF SOUTHOLD WILL AL S 4 REQUIRE +/- 3 0,0 0 0 S QUARE YARD S (more or less as may be needed) OF PAVEMENT TO BE APPLIED ON FISHERS ISLAND. THE CONTRACTOR SHALL BE REQURIED TO NOTIFY EACH 1�ESIDENT AT LEAST 24 HOURS PRIOR TO ANY WORK ON TOWN ROADS. RESIDENTS MUST BE RE- NOTIFIED AFTER DELAYS DUE TO INCLEMENT WE.l�THER OR JOB OPERATIONS. 1 Hot Mix Asphalt Concrete Item# 5 ' "Type 6 Top" Year 2016-17 INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal rorm" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words &numerals,the price for which he proposed to furnish all materials, plant, equipnnent,tools, shoring or bracing, or other facilities, &to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. , No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of one hundred ($ 100) dollars payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accorOpanied. C. OMISSYONS AND DISCREPANCIES Bidders should carefully exarrzine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the worlc or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their zneaning, he should at once notify the �ii�hway Superintendent who may issue a written instruction to all bidders. D. PIJBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authoz�ized agents, and other interested parties are invited to be present. 2 e H�l Mix Asphall Concrele Ttem# 5 "Type 6 Top" Year 2016-17 E. AWARD OF CONTRA.CT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town.No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making,the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a Standard form of Agreement between Owner and Contractor. The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk& no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals-are reached, it will be returned to him unread. G. REJECTTON OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejeeted, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall State in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to'appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the � Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreeznent effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items,the accurate amount of which it will be difficult or impossible to compute. The amount of 3 Hot Mix Asphalt Concrete Item# 5 � "Type 6 Top" Year 2016-17 the certiFied check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall,be accepted shall fail or refuse to execute the Contract as herein before provided,the Town may, at there option, determine that such bidder has abandoned the Contract, and thexeupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation insurance for all his employees employed at the site of the project, and in case of any of the work being sublet,the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for alI of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Property Dama�e Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Tnsurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontraetor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liabilit�v Tnsurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. Property Dama�e Tnsurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for dama�es on account of all accidents. 4 Hul Mix Asphalt Concrete Item# 5 � "Type 6 Top" Year 2016-17 Liabili� and Property Damage Insurance: The above policies for Public Liability and Property Damage Tnsurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also naine the Town of Southold as an additional insured. Owner's Protective Public Liability and Pro�erty Dama�e Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public I.,iability Insurance Policy for, and in Uehalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Prot�erty Dama�e Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destxuction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Miliion Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PR�OF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insuxance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers,the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. S Hot Mix Asphalt Concrete Item# 5 � "Type 6 Top" Year 2016-17 PROPOSAL FORM DATE; ,�2-a ��L NAME OF BIDDER: 'R v s� t�A R �+i�s�2v►t�ta r.► 1t�1 C TO: SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOVJN HALL be bid. Failure to bid any PO BOX 1179 item will be grounds for 53095 MAIN ROAD disqualification. SOUTHOLD,NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforemenfiioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page);that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS,HOT Mix ASPHALT CONCRETE, "Type 6 Top", IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE" OF: �ZD #1 FURNISH AND PLACE THE FOLLOWING WITHIN HOT Mix ASPHALT CONCRETE "Type 6 Top" which includes Tack Coat and seam seal joint application ��.��w�Tx�.�,�, �v��a�� A�r�r�YaL�� k�k��k��k��k�k*�k*%kM�k�k�k��Y�k�F-k�k��kk*��k**�k��k�k�k�R��k�k�Y�k*��*�%k��k�*%��k��k**�k�k��M��k�k�*�k* 100—250 Tons SOUTHOLD TOWN: FTSHERS ISLAND: o a�c�-l.,a�,�t.�w�.i.r��v�. "�o�.�.A4f ��vt.,l�vavl�n.011 o�-c.ARt (written in words) Per Ton (written in words) Per Ton 12S �l � �- (written in numbers) Per Ton (written in numbers) Per Ton 6 , Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" ' Year 2016-17 ��***��**��**�***�:��:��*��**��:��x***�x:��:**��*��*��**�� 250-500 Tons SOUTHOLD TOWN: FISHERS ISLAND: Or1<1'�v N D(lx"'D i�-� '�n..�A�t r i r�R��. u��v a.•�-v �F�rr`�o�.�tt/ (written in words) Per Ton (written in words)Per Ton " o- 3So1 (written in numbers) Per Ton (written in numbers) Per Ton ��*�:�*�*:�*�*��x��:��*��:�*��*:x��*�=��*��*��x*��x��*��*�� 500- 1,000 Tons SOUT�-IOLD TOWN: FISHERS ISLAND: 't�l i�4�'t E ��H; 'Do�.`AP�r i tl�.� t1v�91t.�i �+F'i�t �D o�.�.,AR,t (written in words)Per Ton ' (written in words) Per Ton 9�� 3 so^ (written in numbers) Per Ton (written in numbers) Per Ton :��x*��**��*��a:�**��x��*��x��*��:��x��*�*��**��:�� Over 1,000 Tons SOUT�-IOLD TOWN: FISHERS ISLAND: '1�1�w�iY I w v '�o��.At�f ��t ct,.� �-1�,N v l��F� �o`-�Rf (written in words)Per Ton (written in words)Per Ton q.Z- 3s�' (written in numbers) Per Ton (written in numbers) Per Ton ��**��**��*��:�***��*��**�*�:�***�*��*��*��x*�x��*��x�*�x�:��*�*� BID #2 FLJRNISH AND PLACE THE FOLLOWING WITHIN ' HOT Mix ASPHALT CONCRETE "Type 6 Top" which includes Tack Coat application MADE WITH AN�ALLOTMENT OF (30% OF RAP) RECYCLED ASPHALT PRODUCT INCLUDEI) IN THE MIXTYJRE �*��:��:��*��*��:��:��x:��****=��x��*�:�:x�*��:��,�:�*��:�:� 100-250 Tons SOUTHOLD TOWN: FISHERS ISLAND: p a�.!-�v�•►0 4-c"'D �f�`� ��A RJ' �•i�L�v N911.�c'�'D ��o``.A il_!� (written in words) Per Ton (wratten in words) Per Ton t5�^ `��`�" (written in numbers)Per Ton (written in numbers) Per Ton :��:�a��:��*��:��*��:��:��:��:��:��:��*:�*��:��:��:�**�::�:��*�:��:� 7 Hot Mix Asphalt Concrete Item# 5 ' "Type 6 Top" Year 2016-17 250—500 Tons SOUTT-�OLD TOWN: FISHERS ISLAND: o�� i uNnc�� o�,�,A� iw�cc.•�'�. tl�N9lt.te ��t�o�.�-AS�S (written in words) Per Ton (written in words) Per Ton ,a �- 3So (written in numbers) Per Ton (written in numbers) Per Ton �k%k�k�k��*�F�k�k�k�k��k�k�k�k��k�k�k�k�k�k�k��k��k�k*��k�k�%k��*�k�*��k�k**�k�k�k�k�k��k%k�k�-k��k�k��k*�k�**�k�� 500— 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: i�l�w� 7eV`-A�.1' 1 2�Elvau��^o -�� ► o�-��l (written in words) Per Ton (written in words) Per Ton 90 3 S� (written in numbers) Per Ton (written in numbers) Per Ton �:��:��*��*�*�*��**:��*�:�*��*��:��x*��:��*��:��x*�*�*��:�� Over 1,000 Tons SOUTHOLD TOWN: FISHERS TSLAND: ��+� F',�r�. �D��..,A Qr N��c. �1 w�o a.a ��u.-a�tt,r (written in words)Per Ton (written in words) Per Ton �S � 3�� (written in numbers) Per Ton (written in numbers)Per Ton �k*:��*�x�*��k�:��k��:x**��x�*:,��:��**��k��k�*�*�*��*��k*��*��*��*��x BID #3 COLD MILLING & 12EM0'VAL SOUTHOLD TOWN: FIS�-IERS ISLAND: 1�12�E.1��.�.ARS �f'i'� C��! l�+ ��.A� — (written in words} Per Sq Yd (written in words) Per Sq Yd 3 s� �`�^ (written in numbers) Per Sq Yd (written in numbers) Per Sq Yd �k�%k�k�k�k��k�k�kM��k��k�k=k�k�k%k*�k�k�k��k�Y�k�k��k�l:�k�k�k�k�kti�Mx�k�x�F��1:�c�c��k�k��k��k�F��%k�k��k�k�k�k�F�*��K g . Hot Mix Asphalt Concrete Ttem# S "Type 6 Top" Year 2016-17 BID #4 PAV�M�NT K�Y CUT SOUTHOLD TOWN: FISHERS ISLAND: 1 c,� '�JO��t/ ��F i� '1► �,�.�Atv' (written in words) Per Linear Foot (written in words) Per Linear Foot o�' Sv^ written in numbers Yer Linear Foot (written in numbers) Per Linear Foot ( � ��*��*��:��*��*��x��:�:��*��**�**��:=��*�x��**��:��x��:��:�� BID #5 HOT R�JBBERIZED CRACK SEALING SOUTHOLD TOWN: FISHERS ISLAND: �i.l�. '1�0�.�l�t 1� 7.�L�.�1tLJ (written in words) Per Linear Foot (written in words)Per Linear Foot s - � � ' written in numbers Per Linear Foot (written in numbers) Per Linear Foot ( � ��*�=��x�*��:��*�*��x��x��*��x��*:��**�*�*��* BID #6 STTE PREPARATION—COST PER SQUARE YARD. Site Preparation shall include the excavation of existing soil to a maximum depth of twelve (12") inches in depth as directed by the Town. Sub-soil shall be com.pacted and a four (4") inch lift of Recycled Concrete Aggregate meeting State DOT Specifieation shall be place, graded and compacted in preparation fox the placement of asphalt pavement. Cost Per Square Yard ($) � �"'' ��"'�� 2� written in words written in numbers �%k�k�k=k*�k�k�k*�*��k�k�k�F��k�>k*�*�*�k�k�k��k>k#*�k�k�k�k�k�k�*M�k�k�=%��k�k�k%k-k�k*k��k*��k�k�k�k�k�k�k*�k�*%k=k%k�k�k� And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the xequirements of the Town, sha11 have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this 9 Hot Mix Asphalt Concrete Item# 5 ' "Type 6 Top" Year 2016-17 proposal is a formal bid and shall remain in effect fo e ' d of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement ex d this time . , Signature of Bidder: Business Address: S� �1 ta�. Si 2��i EAs� '►�1oR�C,1�►�, s �'�' 115y� — Telephone Number: ��- 23 23 Date: � 12�'�� i 10 , I-Tol Mix �-lsphalt Concrele ' Item# 5 "Type 6 Top" Year 2016-17 1. DESCRIPTION Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair &maintenance of the Town Highways and related paxking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required, 2. MATERIALS � Bituminous Asphalt concrete pavement shall be equal to NYSDOT- Type 6 meet or exceed the following requirements: ASPHALT CONCRETE P�VEMENT Screen Generallimits Job Mix Sizes %Passing Total % 1" 100 -- 1/2" 95-100 -- 1/4" 65-85 +/- 7 1/8" 36-65 +/- 7 � No. 20 15'-39 +�- � No. 40 8-27 +/- 7 No. 80 4-16 +/-4 � No. 200 2—6 +�- 2 Asphalt Content, % 5.8-7.0 +/- 4 Mixing & Placing Temperature Range - degrees F 250-325 NOTE: At No Time Will any Recycled Material (RAP) be used without the permission of the Superintendent of Highways 3. WEAT�IER LIMITATIONS The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. Thexe is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. 4. EQUIPMENT, DELTVERY &APPLICATION All asphalt concrete pavement mafierials shall be delivered and placed in select quantities at a time,place and thickness as specified by the Southold Town Highway Superintendent.No materials will be delivered on Saiurdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. 11 Hot Mix Asphalt Concrete Item# 5 � "Type 6 Top" Year 2016-17 All work shall commence within five (S) Calendar days after receipt of wxitten order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four(4") inches as may be specified by the Highway Superintendent. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. 5. TESTING The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. 6. SAMPLES The town at its discretion can request samples of asphalt material provided by winning bidder to have periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix provided is to our specification. 7. BIDDER QUALIFICATIONS The bidder will be required to show, to the satisfaction of the Super•intendent of Highways,that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and £'ixed storage facilities to satisfactorily and efficiently perform the worlc as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. 8. MEASUREMENT & PAYMENT The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials filrnished and placed within the Town of Southold frozn the date of award up to and including one (1) year thereafter. The contract period may be extended for tip to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) sub�nitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals neccssary to complete the work. �2 I Iot Mix Aspl�alt Concrete Item # 5 "Type 6 Top" Year 2016-17 9. TRAFFIC M�IINTENANCE The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associatecl with this work. Opening to traffic does not constitute acceptance of the work. The contractor shall also be responsible for providing all signage and traffic control during this work. NOTE: The winning bidder will supply the Highway Department with daily mix reports showing the composition of the asphalt mix that day, and endeavor to submit them to us along with the invoices submitted for payment. END OF SPECTFTCATION 13 Hot Mix Asphalt Concrete Item# 5 ' "Type 6 Top" Year 2016-17 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been an'ived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidde� or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been lcnowingly disclosed by the bidder and will not knowingly be disclosed by the biddex prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that 'R o a t�� C�AR�h°� of the (Name of signatory) �s�,,,�A C,pNSTtCuC\1a11 1�� Be authorized to sign and submit the bid (Name of Corporation) Or proposal of this corporation for the following Project: Ttem# 5 Hot Mix Asphalt Concrete "Type 6 Top" Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of peijury. The foregoing is true and correct copy of the resolution adopted by �RoS€MA'it _Corpoi�ation at a meeting of the Board of Directors, held on the Z� �� daY of �.�`Y � 20 �t� . 14 I Iot Mix Asphalt Concrete Tteiil# 5 � "Type 6 Top" Year 2016-17 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Signature 15 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2016-17 ITEM NO. 5 SPECIFICATIONS � FOR THE PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS HOT MIX ASPHALT CONCRETE "Type 6 Top." NOTE: THE TOWN OF SOUTHOLD� WILL ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed) OF PAVEMENT TO BE APPLIED ON FISHERS ISLAND. THE CONTRACTOR SHALL BE REQURIED TO NOTIFY EACH RESIDENT AT LEAST 24 HOURS PRIOR TO ANY WORK ON TOWN ROADS. RESIDENTS MUST BE RE- NOTIFIED AFTER DELAYS DUE TO INCLEMENT WEATHER OR JOB OPERATIONS. 1 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" � Year 2016-17 INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words &numerals, the price for which he proposed to furnish all materials, plant, equipment,tools, shoring or bracing, or other facilities, &to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of one hundred ($ 100) dollars payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accorOpanied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. 2 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2016-17 E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making, the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a Standard form of Agreement between Owner and Contractor. The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk& no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall State in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal � The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of 3 , I Hot Mix Asphalt Concrete �' Item# 5 "Type 6 Top" !, Year 2016-17 � the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages fo'r such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoried the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the To�wn shall be entitled to liquidated damages as above provided. �I J. PREVAILING WAGE RATES � i The New York State Department of Labor's Prevailirig Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. INSURANCE 1REQUIREMENTS �� The Contractor shall not commence any work until h'e has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: I ` COMPENSATION 1NSURANCE: I Public Liability and Property Damage Insurance � Contractor's Protective Liability and Property Damag�e Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to 'commence any operation of the site until satisfactory proof of carriage of the above required insurance has �been posted with and approved by the Owner. i Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his emploiyees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. � �� Public Liabilitv and Propertv Dama.ge Insurance: The�;Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by hi �mself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than� One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. 4 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2016-17 Liability and Propertv Dama�e Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liabilitv and Propert,y Damage Insurance:.The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Propert. D�ama_�e Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. 5 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2016-17 PROPOSAL FORM DATE: NAME OF BIDDER: TO: � SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOWN HALL be bid. Failure to bid any PO BOX 1179 item will be grounds for 53095 MAIN ROAD disqualification. SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town(See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHALT CONCRETE, "Type 6 Top", IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE" OF: BID #1 FURNISH AND PLACE THE FOLLOWING WITHIN HOT Mix ASPHALT CONCRETE "Type 6 Top" whicli includes Tack Coat and seam seal joint application MADE WITH ALL (VIRGIN MATERIALS) �********��****�**��****:�******�*:�********��**************�****��****�******* 100—250 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton 6 � Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" ' Year 2016-17 **:�:�***************************��*********��*****�:�**********�*****�::�*�**** 250—500 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton **************�*****�**************�:*************�:*****��****�****�*********� 500— 1,000 Tons � SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton ******�******�:�**********�****�**�*:�*****************��*****�****��****�**** Over 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton ******�***************�****��******�:*�*��*******:�*�***��:***��***��*�***:� BID #2 , FURNISH AND PLACE THE FOLLOWING WITHIN HOT Mix ASPHALT CONCRETE "Type 6 Top" which includes Tack Coat application � MADE WITH AN ALLOTMENT OF (30% OF RAP) RECYCLED ASPHALT PRODUCT INCLUDED IN THE MIXTURE **�***:�*�****�********��*******�*�****�:��*******��x******��x***�****��****�*� � 100—250 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton **:�*******:�**:�:�****:�*****��***�:**:�*�:***********��:�:******:�****�:****��******�:�� 7 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" � Year 2016-17 ' 250—500 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton �**�****��:��:��x**��****��******�*��:******��****�:��***��***�*****�:�***** � 500— 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton *�****:�*�****:��****************��*********��********�****��***��***��*�** Over 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton ******�***�:***�:*�********�:�****��:*********�*:�*�*****�:***********:�*****�****�� BID #3 COLD MILLING & REMOVAL SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Sq Yd (written in words) Per Sq Yd (written in numbers) Per Sq Yd (written in numbers) Per Sq Yd ***�**********��x*:�:��*****�****�*��*******��**�:***�:�*****��***�*****:�******* 8 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2016-17 BID #4 _ PAVEMENT KEY CUT SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Linear Foot (written in words) Per Linear Foot (written in numbers) Per Linear Foot (written in numbers) Per Linear Foot **�*************�*********�************�*********�************************�* BID #5 HOT RUBBERIZED CRACK SEALING SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Linear Foot (written in words) Per Linear Foot (written in numbers) Per Linear Foot (written in numbers) Per Linear Foot ****:�**��****��***��***��********�***********��****�*�***��****�:��***��*** BID #6 SITE PREPARATION—COST PER SQUARE YARD. Site Preparation shall include the excavation of existing soil to a maximum depth of twelve (12") inches in depth as directed by the Town. Sub-soil shall be compacted and a four(4") inch lift of Recycled Concrete Aggregate meeting State DOT Specification shall be place, graded and compacted in prepaxation for the placement of asphalt pavement. Cost Per Square Yard ($) written in words written in numbers *�****�****��**��***********��*****_*�**�*�*******�*�*****�*�*******��***�** And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal,that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this 9 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" - Year 2016-17 proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder: Business Address: Telephone Number: Date: 10 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2016-17 1. DESCRIPTION Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair&maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. 2. MATERIALS Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 6 meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT Screen General limits Job Mix Sizes % Passing Total % 1" 100 -- 1/2" 95-100 -- 1/4" 65-85 +/- 7 1/8" 36-65 +/- 7 No. 20 15-39 +/- 7 No. 40 8-27 +/- 7 No. 80 4-16 +/- 4 No. 200 2—6 +/- 2 Asphalt Content, % 5.8-7.0 +/-4 Mixing &Placing Temperature Range - deg"rees F 250-325 NOTE: At No Time Will any Recycled Material (RAP) be used without the permission of the Superintendent of Highways 3. WEATHER LIMITATIONS The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. - 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. 4. EQUIPMENT, DELIVERY &APPLICATION All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time,place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. 11 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2016-17 All work shall commence within five (5) Calendar days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four(4") inches as may be specified by the Highway Superintendent. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. 5. TESTING The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. 6. SAMPLES The town at its discretion can request samples of asphalt material provided by winning bidder to have periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix provided is to our specification. 7. BIDDER QUALIFICATIONS The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. 8. MEASUREMENT &PAYMENT The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include - the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. 12 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2016-17 9. TRAFFIC MAINTENANCE The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. The contractor shall also be responsible for providing all signage and traffic control during this work. NOTE: The winning bidder will supply the Highway Department with daily mix reports showing the composition of the asphalt mix that day, and endeavor to submit them to us along with the invoices submitted for payment. END OF SPECIFICATION 13 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2016-17 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: ' (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that of the (Name of signatory) Be authorized to sign and submit the bid (Name of Corporation) Or proposal of this corporation for the following Project: Item# 5 Hot Mix Asphalt Concrete "Type 6 Top" Peconic Lane, Peconic,New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors,held on the day of , 20 14 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2016-17 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Signature 15 STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold,New York being duly sworn, says that on the llth day of July , 2016, a notice of which the ' annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York. 2016 Road Treatment Bids . m lizabeth A. Neville outhold Town Clerk Sworn before me this lltn day of Julv 16. � �, Notary Public LYNDA M. RUDbER Notary Public, State of New York ��° No.01 RU6020932 ,�*rK - Qualified in Suffolk Countll "�;• Commission Expires March 8,.�0„�,�, �-- . :; Rudder, Lynda ' From: legals <legals@timesreview com> Sent: Friday,July 08, 2016 1:45 PM To: Rudder, Lynda Subject: Re: Road Treatments for publication The legal notice has been scheduled to be published in the 7/14 edition of the Suffoik Times. Thankyou! � T�h9ES ;��t� Lindsay Riemer Assistant Safes Coordinator 631.298.3200 ext. 235 631.354.8032{direct) 631.298.0410(fax) Iriemer@timesreview.com www.timesreview.com From: "Rudder, Lynda" <lynda.rudder town.southold.nv.us> Date: Friday,July 8, 2016 1:43 PM To: "Cushman,John" <John.Cushman town.southold.ny.us>, Lee Peters<le�als@timesreview.com>, Lisa Finn <lisaahfinn@�mail.com>, "Michaelis,Jessica" <lessicam southoldtownnv.�ov>, "Reisenberg, Lloyd" <Lloyd.Reisenber�@town.southold.nv.us>, "Southold Local (denise@southoldlocal.com)" <deniseC�southoldlocal.com>, "Dinizio,James" <lames.dinizio town.southold.ny.us>, "Doherty,Jill" <jill.dohertv town.southold.ny.us>, "Doroski, Bonnie" <Bonnie.Doroski town.southold.nv.us>, "Ghosio, Bob" <bob.�hosio town.southold.nv.us>, Louisa Evans <Ipevans06390@�mail.com>, "Neville, Elizabeth" <E.NevilleCc�town.southold.nv.us>, "Noncarrow, Denis" <denisn@southoldtownnv.�ov>, "Rudder, Lynda" <Iynda.rudderCa@town.southold.nv.us>, "Russell, Scott" <scottr@southoldtownnv.�ov>, "Standish, Lauren" <Lauren.Standish@town.southold.nv.us>, "Tomaszewski, Michelle" <michellet town.southold.nv.us>, William Ruland <rulandfarm@yahoo.com>, "Duffy, Bill" <billd@southoldtownnv.�ov>, "Kiely, Stephen" <stephen.kielv town.southold.nv.us>, "Silleck, Mary" <marys@southoldtownnV.gov> Cc: "Orlando, Vincent" <vincent.orlandoC�town.southold.nv.us> Subject: Road Treatments for publication Please publish in the 7/14 edition of the Suffolk Times and the Town website 1 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and�requested for furnishing and placing within the Town of Southold, the following road treatments: 2. Oil & Stone 5. Type 6 Top—Hot Mix Asphalt Concrete 7. Type II Micro-Surfacing 8. Type 6 Asphalt (town pick up) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971, Monday through Friday, 8:00 am to 4:00 pm , The sealed bids, together with a Non-Collusive Bici Certificate, and bank draft, certified ' check, or bid bond in the amount of$100.00,will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York, unti12:00 P.M., Thursday,July 2�, 2016, at which time they will be opened and read aloud in public. � The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. . All bids must be signed and sealed in envelopes plainly marked with the type of road `treatment and item#being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: June 28, 2016 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JULY 14,2016, AND FORWARD ONE (1)AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971 Copies to the following: Suffolk Times Town Board Members Town Attorney Superintendent of Highways � . John Cushman, Comptroller podge Reports Brown's Letters Burrelle's Information Services Construction Data Town Clerk's Bulletin Board Southold Town Board - Letter Board Meeting of June 28, 2016 ��,°"°"°� RESOLUTION 2016-643 Item# 5.10 � � � � ADOPTED DOC ID: 12074 tiypf{yaot THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2016-643 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 28, 2016: Resolved that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk's office to advertise for various road treatment bids including Type 6 Hot Mix Asphalt& Oil/stone for the calendar year 2016-17. ��. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER:Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell Generated July 1, 2016 Page 18 Y T , Hot Mix Asphalt Concrete Item # 5 ; "Type 6 Top" Year 2015-16 � � � i 4 `,� 1 � �p � ' � . � � � * I � M 1�T0. 5 � � � � SPECIFICATIONS : i � ) ' FOR THE PURCHASE & APPLICATION OF E ' ASPHALT ROAD MA'TERIALS f � � ` �IOT MIX ASP�ALT CONC�TE � � � . , ' ��TYpe 6 Top�� { , � � � �` NOTE: THE TOWN OF 50UTHOLD WILL ALSO RE UIRE + - : Q / 30,000 SQUARE YARDS ' (more or less as may be needed) OF PAVEMENT � � , TO BE APPLIED ON FISHERS ISLAND. � THE CONTRACTOR SHALL BE REQURIED TO � NOTIFY EACH RESIDENT AT LEAST 24 ' HOURS PRIOR TO ANY WORK ON TOWN F ROADS. RESIDENTS MUST BE RE- � � NOTIFIED AFTER DELAYS DUE TO ' INCLEMENT WEATHER OR JOB � ., OPERATIONS. � � . � � � . Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2015-16 E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to � make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money ? bidder, if it is in the best interest of the Town.No bid may be withdrawn after scheduled closing time for ' receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency � and responsibility of the bidder and his sub-contractors will be considered in making,the award. The Town i reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract ; form will be a Standard form of Agreement between Owner and Contractor. $ ' The Town will either award the project or reject all proposals received within forty-five (45) days after ; formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & , no other act shall constitute the acceptance of a proposal. ; F. WITHDRAWALS OF 1'ROPOSALS , ' Any bidder upon his or her authorized representative's written request presented not later than the hour set ' for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the ; proposals, when such proposals are reached, it will be returned to him unread. � � G. REJECTION OF PROPOSALS j The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without � limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be ' rejected; any,proposal accompanied by an insufficient or irregular certified checic or bidder's bond bay be ; rejected, any pxoposal having interlineations, erasure or con•ections may be rejected. The Town also ` reserves the fight to reject any bid if the evidence submitted in the qualification statement or an � investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the � obligations of the contract and to complete the work contemplated therein. Conditional bids will not be + accepted. � H. PLANT & EQUIPMENT i � The bidder shall State in his bid that be has available or under his control, plant and equipment of the ', character and in the amount required to complete the proposed work within the specific time. � I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in persoii; or if a ' firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the ` Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the , Contract has been awarded to ]Iim, Failure to execute Contract shall constitute a breach of the agreement s effected by the acceptance of the Proposal � The damages to the Town for such breach will include loss from interference with his construction program and otller items, the acciirate amount of which it will be difficult or impossible to compute. The amount of ; 3 ; ; � . i r - Hot Mix Asplialt Concrete Item# 5 "Type 6 Top" Year 2015-16 the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder lias abandoned the Contract, and thereupon,his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING W�1GE R.ATES , The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. , INSURANCE REpUIREMENTS ; The Contractor shall not commence any work until he has obtained, and had approved by the Town of � Southold, all of the insurance that is required under this contract which has been enumerated herein: i E I COMPENSATION INSURANCE: � Public Liability and Property Damage Insurance i Contractor's Protective Liability and Property Damage Insurance � Owner's Protective Public Liability and Property Damage Insurance � ` The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory ! proof of carriage of the above required insurance has been posted with and approved by the Owner. � Cc�mpensntion Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's � Compensation Insurance for all of the latter's employees unless such employees are covered by the � protection afforded by the Contractor. ; � Public Liabilit.y and Property Dama�e Insurnnce: The Contractor shall talce out and maintain during the life ? of this Contract such Public Liability and Property Damage Tnsurance as shall protect him and any � subcontractor performing work covered by this Contract from claims for damages four personal injury � including accidental death as wel] as from claims for property damage which may arise from operations � under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or � indirectly employed by either of them, and the amounts of such insurance shall be as follows: � Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily ? injuries, including wrongfiil death to each person and subject to the same limit for each person in an amount ; not less that One Million Dollars. ($1,000,000.00) on account of each accident. 4 1'i'C?�?Crt� I�A!'Tlr��,C.Il1Sli1•ance in an amount not less than One Million Dollars ($1,000,000.00)for damages on ; account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for � damages on account of a11 accidents, ' ; ; 4 f ; i ! , . Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2015-16 I.,inUilitv�li�d ['rcipurtyl�arta7�,e Insua•ancL: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to � protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also ' name the Town of Southold as an additional insured. � Qwner's Protcctive I'ttblic Littbilitv and I'rop�;rtv.Dama�e Insiu•�ance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public ; Liability Insurance Policy for, and in behalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective , I't�o�ei"�y U1I11t1�G II1SL1!•�Eice providing for a limit of not less than One Million Dollars ($1,000,000.00) for ; damages arising out of injury to, or destruction of,property in any one accident and subject to that limit per � accident, a total (or aggregate linnit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of � injury to, or destruction of,property during the policy period. This insurance must fully cover the legal i liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs � work in connection with the project either for or in cooperation with the Contractor or as an aid thereto ' whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents � or if the Owner directs or supervises the work to be performed by the Contractor. g i ' PROOF OF CARRIAGE OF TNSURANCE: � _ ,_ . , ! The Conti�actor shall furnish the Owner with certificates of each insurer insuring the Contractor of any r , subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, � the Contractor shall furnish the Owner with the original insurance policy. � ; ' Both certificates, as fiirnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall � be endorsed to provide the Owner with any notice of cancellation or non-renewal. � � � � � s 4y i f i 1 i i{ Y }i I � 5 i P a , Hot Mix Asphalt Concrete Item#�5 "Type 6 Top" Year 2015-16 PROPOSAL FORM DATE: NAME OF BIDDER: ` TO: SOUTHOLD TOWN BOARD NOTE: All items listed herein must ' TOWN HALL be bid. Failure to bid any , PO BOX 1179 item will be grounds for ; 53095 MAIN ROAD disqualification, � SOUTHOLD,NEW YORK 11971 4 � MEMBERS OF THE BOARD: i � � The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in ; the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he ' has carefully examined all project requirements, including bidding requirements, contract, general and ' special conditions, specifications, and addenda,if any (Note: acknowledgment of addenda and their dates " must be included as indicated on bottom page);that he has satisfied himself by personal examination of the ' proposed work, and by such other means as he may have chosen, as to the conditions and requirements of : the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town(See Specifications) and to perform all the work required to construct, ' perform and complete the specified work; and that he will start the work as directed by the Town, he will ; accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS,HOT Mix ASPHALT CONCRETE, "Type 6 Top", IN i ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES � WILL BE COMPLETED FOR THE STIPULATED_CUMULATIVE"UNIT PRICE" OF: BID #1 FURNISH AND PLACE THE FOLLOWING WITHIN - HOT Mix ASPHALT CONCRETE � "Type 6 Top" which includes Tack Coat P��b �c� Sc;�i. �► y ��' ; ' NiADE WI'Y'H ALL (VIRGIN MAT�RIALS) � *************�*******************:�:.r ��t,��:�****************************�*�k******* ' ' 100—2S0 Tons � SOUTHOLD TOWN: ' � FISHERS ISLAND:_ ; ��`� � (written in words) Per Ton (written in words) Per Ton � (written in numbers) Per Ton (written in numbers) Per Ton 6 � ; � Hot Mix Asphalt Concrete Item# 5 '� "Type 6 Top" Year 2015-16 =��t:�>k�k�:k�F��%:�i:��:x�;:.k�'::k=r�F�%f:��k��hs��k*�3t�::�:. :{s'I::k************�**#�k�k******�k*�k#�k�k�k�k�k�k**** -� : 250—500 Tons ; SO.LJTI-IOLD TOWN: FISHERS ISLAND: �'� ' (written in words) Per Ton (written in words) Per Ton (written in numbers)Per Ton (written in numbers) Per Ton ******�****�k***********��:��****��k;:�=�:=�h*�**�k�***�k******************��k��****** � , 500— 1,000 Tons ' � SOUTHOLD TOWN: ' FISHERS ISLAND: i �� 1 (written in words) Per Ton (written in words)'Per Ton 1 � � � - i (written in numbers}Per Ton (written in numbers)Per Ton j �*****************�*********�*�***�*****�******��***********��:*****��**** ' Over 1,000 Tons ' SOUTHOLD TOWN: FISHERS ISLAND: : - (written in words) Per Ton (written in words) Per Ton �� 3 (written in numbers)Per Ton (written in numbers) Per Ton� � ' y �k�k�k�k�k�k�k�k*�k�k�k�k�k�k�k**�k�k�k�k***%k�k�k�k�k�k�k�k�k�k�k�k�k�k�k#�k*�k�k�k*#�k�k��k�k*�k�k�k�k�k�k�k�k�k�k�k�k�k�k�k�k*�k�k�k�k�k ' BTD #2 � ; FURNISH AND PLACE TI-1L FOLLOWING WITHIN_ ; HOT Mix ASPHALT CONCRETE � , "Type 6 Top" which includes Tack Coat application . MADE WITH AN ALLOTIVIENT OF (30% OF RAP) , RECYCLED ASPHALT PRODUCT INCLUDED IN T�IE MIXTURE , ****�************��**********************��**��********�**��**********��x*** 100—250 Toiis SOUTHOLD TOWN: FISHERS ISLAND: `. ; � (written in words) Per Ton (written in words) Per Ton t } . (written in numbers)Per Ton (written in nunlbers) Per-Ton� *�************�**********�**�******�*************************��*�**�********* � 7 . '! � , Hot Mix Asphalt Concrete Item# 5 � "Type 6 Top". Year 2015-16 � 250—500 Tons SOUTI=IOLD.TQWN: �` rISHERS ISLAND: � (written in words)Per Ton (written in words)Per Ton ' (written in numbers) Per Ton (written in�numbers) Per Ton ' ********�***�**�x**�k�x*******��***�=r��-�:*�****�************�**************�k�**** � ; 3X 500— 1,000 Tons � SOUTHOLD TOWN: �� FISHERS ISLAND: � (written in words) Per Ton (written in words) Per Ton � � � � ` (written in numbers) Per Ton � � (written in numbers)Per Ton � ; ***************************�****��***:�*********��*��***��*�***��******** � 4 Over 1,000 Tons� ' SOUTHOLD TOWN: `, FISHERS ISLAND: � i - � - - - i (written in words)Per Ton (written in words) Per Ton '- , i k (written in numbers)Per Ton (written in numbers) Per Ton� � ; **�*****��*************************�*****�k�k�k***�***�*�*********************** ; i < , BID #3 S ; COLD MILLING & REMOVAL , SOUTHOLD TOWN: FISHERS_ISLAND: � , (written in words) Per Sq Yd (written in words) Per Sq Yd � (written in numbers) Per Sq Yd (written in numbers) Per Sq Yd , � ********�:�***�*************�**��***�************************�**********�**** 8 4 l � t i' 43 ' I f _ i ' 8 i ` ! i Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2015-16 BID #4 PAVEMENT KEY CUT f � SOUTHOLD TOWN: FISHERS ISLAND: ; (written in words) Per Linear Foot (written in words)Per Linear Foot � . ' (written in numbers)Per Linear Foot (written in numbers) Per Linear Foof ' ; *�:***�**********��*********�*��******�**************�*****�******��*�*** • t � t ' � BID #5 i ; HOT RUBBERIZED CRACI�SEALING i j SOUTHOLD TOWN: FISHERS ISLAND: . # � � (written in words)Per Linear Foot (written in words)Per Linear Foot � - - { � 3 ; (written in numbers) Per Linear Foot (written in m�mbers)Per Linear Foot . ' �*********��***��*��*******�x************��**:�*�****�***�**�**�**�********** r , , And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have � been deposited in the mail addressed to him at the address given in the proposal,that he shall be considered } to have abandoned the contract. t We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any � deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this � proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept ! or reject this proposal or by mutual agreement may extend this time period. � Signature of Bidder: f - � Business Address: , � � , i � Telephone Number: - ; - � Date: ; s s - i i 9 � ' ; . Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2015-16 , All work shall commence within five (5) Calendar days after receipt of written order. Any reason for delay � in work shall be submitted to the Town in vtn•iting explaining the delay. If the reason is not acceptable to the � Town, work must continue without any further delay. Bituminous pavers shall be self-powered units,provided with an activated screed or strike-off assembly. _ ' The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane , ' widths up to twelve (12') feet or thickness up to four(4") inches as may be specified by the Highway � Superintendent. � After placement, lhe Asphalt Concrete Material shall be thoroughly and uniformly compacted with an . ; appraved vibrator type or static steel wheel roller confornning to section 401-3.12 of the NYSDOT � construction manual to obtain a thoroughly compacted pavement. _ � All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt � � concrete material. � ' S. TESTING � � � The Town shall have the absolute right to make tests before and after delivery and placement of asphalt , `• material to determine conformity to Specifications, quality and standards of excellence. The Contractor ; � agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. � ! The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the ! Specifications and quality intended. The work sliall be executed in the best and most workmanlike manner. : � � 6. SAMPLES - i � The town at its discretion can request samples of asphalt material provided by winning bidder to have ' � periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix �, G provided is to our specification. , a ' 7. BIDDER QUALIFICATIONS - � The bidder will be required to show,to the satisfaction of the Superintendent of Highways,that he is a � responsible contractor experienced in the kind of work to be performed; that he is financially able to execute � the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his ' Plant Facilities. i � 8. MEASUREMENT& PAYMENT � , � I The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual ; materials furnished and placed within the Town of Southold from the date of award up to and including one ; (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. 9 1 ; Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete � ? will be measured by the number of tons of compacted material in place. The unit price per ton s17a11 include ; the cost of furnishing all materials, ec�uipment, labor and incidentals necessai•y to complete the work. i � 11 i ! , � I - Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2015-]6 �TATEMENT OF NnN-C�I,I,LJSIC�N - � (To be completed by each Bidder) � ; In accordance with Section 103-d General Municipal Law, effective September 1, 1966, eveiy bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official ` thereof or to a fore district or any agency or official thereof for work or services performed or to be • performed or goods sold or to be solct, shall contain the following statement subscribed to by the bidder and ; affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. ' A. By submission of this bid, each bidder and each person signing on behalf oF any bidder certifies, and _ � in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of . ! perjury, that to the best of knowledge and belief: ' (1) The prices in this bid have been arrived at independently without collusion, consultation, , . communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. ' (2) Unless otherwise required by law, the prices which have been quoted in this bid have not , been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder ' prior to opening, directly or indirectly, to any other bidder or to any competitor. � (3) No attempt has been made or will be made by the bidder to induce any other person, ; � partnership, or corporation to submit or not to submit a bid for the purpose of restricting � competition. � � B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, arid under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being : applicable to the bidder, as well as the person signing in its behalf. � C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution `' of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. - ' RESOLUTION 4 Resolved that --- - of the ; (Name of signatory) • � Be authorized to sign and submit the bid � (Name of Corporation) � Or proposal of this corporation for the following Project: ; ' Item# 5 ; Hot Mix Asphalt Concrete ' "Type 6 Top" � Peconic Lane, Peconic,Nev�i York 11958 , and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and coi•rect copy of the r•esolution adopted by . corporation at a � meeting of the Board of Directors, held on the day � of , 20 � 13 � I k f ' � r � + • � Hot Mix Asphalt Concrete Item# 5 ' "Type 6 Top" Year 2015-16 ; � (SEAL OF THE CORPORATION) , ; Laws of New York, 1965 Ch. 751, Sec, 103-d, as amended& ' j effective on September ], 1965, Signafure f . , ; ; i I � � � � , � s � � s i � z i � � � � � � t 1 r P t f � 14 � . - � i � Rudder, Lynda_ From: Orlando, Vincent Sent: Tuesday,July 05, 2016 11:42 AM To: Rudder, Lynda Subject: FW:ASPHALT BIDS Please add the below as Bid #5 on the Item IVo 5. 5pecifications Hot Mix AspF►alt Concrete "Type 6 Tap" Thanks Vinny From: Richter,Jamie Sent:Tuesday,July 05, 2016 11:02 AM � To: Orlando,Vincent<vincent.orlando@town.southold.nv.us> Cc: Collins, Michael<michael.collins@town.southold.nv.us> Subject:ASPHALT BIDS ' BID#5 , Site Preparation—Cost Per Square Yard. , Site Preparation shall include the excavation of existing soil to a maximum depth of twelve (12") inches in depth as directed by,theTown. Sub-soil shall be compacted and a fou,r(4")'inch lift of Recycled Concrete Aggregate meeting State DOT Specification shall be place,graded and compacted in preparation f.or the placement of asphalt pavement. Cost Per Square Yard ($) WRITTEN IN WORDS WRITTEN IN NUMBERS ��. a. �� James A. Richter, R.A. Stormwater Manager Office of the Engineer Town of Southold, New York � Stormwater Ma�nagement Control Plan Website: http://www.southoldtownny_�ov/index.aspx?nid=195 i Office: 631-765-1560 Cell: 631-926-9430 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the -intended recipient, please contact the sender and destroy all copies of the communication. z Southold Town Board - Letter Board Meeting of June 28, 2016 ��'Q�3 RESOLUTION 2016-643 Item# 5.10 ro"�ff�aaE ADOPTED DOC ID: 12074 THIS IS TO CERTIF4'THAT THE FOLLOWING RESOLUTION NO. 2016-643 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 28, 2016: Resolved that the Town-Board of the Town of Southold hereby authorizes and directs the Town Clerk's office to advertise for various road treatment bids including Type 6 Hot Mix Asphalt& Oil/stone for the calendar year 2016-17. ��a Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER:Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell Generated July 1, 2016 Page 18