HomeMy WebLinkAboutServer & Installation Q��S��FOL��o
ELIZABETH A.NEVILLE,MMC •. ell-
Town Hall,53095 Main Road
TOWN CLERK au P.O.Box 1179
CA - Southold,New York 11971
REGISTRAR OF VITAL STATISTICS ® .j� Fax(631)765-6145
MARRIAGE OFFICER �,� ®�" Telephone(631)765-1800
RECORDS MANAGEMENT OFFICER ®•` www.southoldtownny.gov
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
July 1, 2016
Alfredo Frauenfelder
Xerox
7030 Fly Road
East Syracuse,NY 13057
Dear Mr. Frauenfelder:
At the regular Town Board meeting held on May 31, 2016, the Town Board
accepted the bid of Innovative Technical Consulting for the computer server. A certified
copy of the resolution is enclosed.
Thank you for your bid.
Very truly yours,
n4(ju"
Lynda M Rudder
Deputy Town Clerk
------------ -- - -- - -- -----------------
Ens. - ----
ELIZABETH A.NEVILLE,10i MC Cyd l/y Town Hall,53095 Main Road
TOWN CLERK P.O.Box 1179
CO2 Southold,New York 11971
REGISTRAR OF VITAL STATISTICS .'� Fax(631)765-6145
MARRIAGE OFFICER �' ®`' Telephone(631)765-1800
RECORDS MANAGEMENT OFFICER od www.southoldtownny.gov
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
July 1, 2016
Dino Vlachos
SPS VAR, LLC
3168 Mercer University Drive
Suite 200
Chamblee, GA 30341
Dear Mr. Vlachos:
At the regular Town Board meeting held on May 31, 2016, the Town Board
accepted the bid of Innovative Technical Consulting for the computer server. A certified
copy of the resolution is enclosed.
Thank you for your bid.
Very truly yours,
V44 R
Lynda M Rudder
Deputy Town Clerk
------------ --- -- - ----
-- - ns.
Southold Town Board - Letter Board Meeting of May 31, 2016
RESOLUTION 2016-560 Item # 5.26
S 9 ET�
�� rtyba� ADOPTED DOC ID: 11988
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2016-560 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
MAY 31, 2016:
RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Innovation
Technical Consulting, 1000 Peachtree Industrial Blvd, Ste 263, Suwanee, GA 30024 to supply
the Town with a Computer Server in the amount of$36,296.86, all in accordance with the Town
Attorney.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Louisa P. Evans, Justice
SECONDER:Robert Ghosio, Councilman
AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell
Generated June 2, 2016 Page 39
rovFill 4-
ELIZABETH A. NEVILLE,MMC ��® �� Town Hall,53095 Main Road
TOWN CLERK P.O.Box 1179
C 29 Southold,New York 11971
REGISTRAR OF VITAL STATISTICS ap Fax(631)765-6145
MARRIAGE OFFICER �� v : ®�' Telephone(631)765-1800
RECORDS MANAGEMENT OFFICER www.southoldtownny.gov
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TONNA CLERK
TOWN OF SOUTHOLD
July 1, 2016
Courtney A. Brown
Innovative Technical Consulting
1000 Peachtree Industrial Blvd
Suite 263
Suwanee, GA 30024
Dear Ms. Brown:
Congratulations. At the regular Town Board meeting held on May 31, 2016,
the Town Board accepted the bid of Innovative Technical Consulting for a computer
server. A certified copy of the resolution is enclosed.
Thank you for your bid.
Very truly yours,
'�"'J"' a�z'
Lynda M Rudder
Deputy Town Clerk
-------------- -------------------
ns.
04%3F F
ELIZABETH A.NEVILLE,MMC may. Town Hall,53095 Main Road
TOWN CLERK P.O.Box 1179
Southold,New York 11971
REGISTRAR OF VITAL STATISTICS ® Fax(631)765-6145
MARRIAGE OFFICER �' ®�` Telephone(631)765-1800
RECORDS MANAGEMENT OFFICER www.southoldtownny.gov
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
BID OPENING
Computer Server
Bid Opening 05/12/16 2:00 P.M.
Three (3) Bids Received
Xerox $ 44,281.00
7030 Fly Road
East Syracuse,NY 13057
978/967-7301
Alfredo Frauenfelder
SPS VAR, LLC 36,496.51
3168 Mercer University Drive
Suite 200
Chamblee, GA 30341
770/216-4444
Dino Vlachos
Innovative Technical Consulting 36,296.86
1000 Peachtree Industrial Blvd
Suite 263
Suwanee, GA 30024
770/824-3100
Courtney A. Brown
Rudder, Lynda
From: Reisenberg, Lloyd
Sent: Tuesday, May 24, 2016 9:56 AM
To: Rudder, Lynda
Subject: Server Bid
Lynda,
Can you please put a resolution on for the next TB meeting accepting the bid from ITC consulting.
Thanks,
Lloyd
Lloyd H. Reisenberg
Network and Systems Administrator
Town of Southold,New York
www.south oldtownn y.gov
lloydr@southoldtownny.gov
0: 631-765-1891 1 M:631-879-1554 I F: 631-765-5178
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged
information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is
prohibited and may violate applicable laws including the Electronic Communications Privacy Act If you are not the
intended recipient, please contact the sender and destroy all copies of the communication.
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R'F,B Response
IBM Power 8 server and Installation
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Innovative • •
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Peachtree Industrial Blvd,SUite 263,Suvianee,GA 30024
IYNI�VA'I�`fI 'II cglpl C0NS�J1`TING,INS
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May 6, 2016
Southold Town Hall
ATTN:Elizabeth A. Neville,Southold Town Clerk
53095 Main Road
Southold, NY 11971
Subject: Purchase of IBM Power8 Server and Installation
Service Category:Town of Southold Information Technology Department
Dear Ms. Neville-
Innovative Technical Consulting, Inc. (ITC)appreciates the opportunity to submit a RFB response to the Town
of Southold for an IBM Power8 server and Installation. ITC is a proud IBM Business Partner and a solution
oriented information technology company committed to delivering the finest products,services and
solutions.Our response is comprehensive and compliant with all RFB documents and instructions provided by
the Town of Southold.With the submission of our RFB, ITC demonstrates our exceptional capability and
methodologies for meeting the requirements of providing a new server,installation and technical services
(including migration,testing, backup etc.)in the amount of$36,296.86. Our primary contact information is
as follows:
Company Name:Innovative Technical Consulting, Inc.
Primary Contact: Courtney A. Brown
Title: President&CEO
Address: 1000 Peachtree Industrial Boulevard
Suite 263
Suwanee,GA 30024
Work: (770)824-3100
Mobile: (404)229-4019
As a current service provider for the Town of Southold, ITC has successfully demonstrated that it is a trusted
and reliable vendor.We would like to continue to collaborate with the Town of Southold IT team and assist
with the integration and services of new technology in the environment.Our partnership the Town of
Southold is of strategic importance;therefore,we are very excited about this opportunity to broaden and
strengthen our alliance while continuing to deliver reliable support and service.
We are looking forward to working with you on this important initiative.With the signature of Courtney A.
Brown,as applied below, he is authorized to contractually obligate the organization to the proposal and cost
schedule identified in the above referenced RFB and will serve as the primary contact for all bid-related
communications,including requests for clarification or other communications. Should you have questions or
require additional information,please contact us.
Regards,
Courtney A. Brown
President/CEO
Innovative Technical Consulting, Inc. (ITC)
2
Innovative Technical Consulting,Inc
Detail Technical Services include:
• Installation and configuration of new Power 8 Server
• Ensure configuration of Data Protection (i.e. Device Parity/Mirroring on the new server)
• Validate the entire system saves of the Power 8 Server prior to migration
• Perform complete system backup of the old i520 Server
• Installation of the System 36 Operating Environment on the new Power 8 Server,including application and
compliers
• Migration,conversion and testing of AS400 systems to the new Power 8 Server to include environment
variable,spooled files,queues,writers and printers, network, peripheral devices,data,and anything else
that may arise during the migration process.
• Migrate and convert existing data to achieve the same functional requirements that currently exist on the
i520 Server. All of the existing applications on the Town's i520 will be installed on the Power 8 Server,
including but not limited to the following:
o Xerox/ACS Financials Application and suite of products
o Building Application
o RPS Version 3 with 7 Years of data
o Police information system containing historical data
o Justice Court Application
o Building Permits Application
o Word Processing Documents
• Complete installation of Version 7.2(or the latest OS from IBM)and supported IBM Licensed Program
Products as needed
• Complete installation of Version 7.2 cumulative and HIPER PTF packages.
• IBM Navigator for i installation
• Operations Console to be installed and running on three workstations
• Validation and testing of the installation and migration
• Optimization and performance tuning of the Power 8 Server
• Perform and validate a complete system backup and implementation of the Town's backup procedures
• Perform a review of the Town's backup procedures and optimize them
' f
3
Innovative Technical Consulting,Inc
F
REFERENCES:-
(1) Reference Name: State of New Hampshire Contact: Joe Nadeau
Address: 27 Hazen Drive, Concord, NH 03301 Phone: (604) 223-5747
(2) Reference Name: Vallejo Sanitation & Flood Control Contact: Jason Kaduk
Address: 450 Ryder Street,Vallejo, CA 94590 Phone: (707) 644-8949
(3) Reference Name: City of Kirkwood Contact: Kevin Campe
Address: 139 S. Kirkwood Rd., Kirkwood MO 63122 Phone: (314) 822-5839
Additional references available upon request
4
Innovative Technical Consulting,Inc
NON-COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived at by the bidder independently and
has been submitted without collusion with any other vendor of materia supplies or equipment
of the type described in the invitation for bids, and the contents of this bid ave not been
communicated by the bidder, nor,to its best knowledge an elief,by of its employees or
agents,to any person not an employee or agent of t bidder o its sure any bond furnished
herewith prior to the official opening of the b'
Signe
Print name Courtn B
Corporate Title
(if any) President/CEO
Company Name Innovative Technical Consulting, Inc.
Mailing Address 1000 Peachtree Industrial Blvd., Ste 263,
Suwanee, GA 30096
Phone Number (404) 229-4019
BID ON IT Server and Installation
'A customer is the most important visitor on our premises He is not dependent on us We are dependent
on him. He is not an interruption in our work. He is the purpose of it. His is not an outsider in our
business He is part of it. We are not doing him a favor by serving him. He is doing us a favor by giving
us an opportunity to do so."-Mahatma Gandhi
44
-• 3 ,
5 -
Innovative Technical Consulting,Inc
ITC Quote
IN K, IiECHNi .C®NS9JLT[N�y YNC.
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`-Innovative Technical Consulting,Inc. Prepared For:
1000 Peachtree Industrial Blvd,Ste 263 Town of Southold
Suwanee,GA 30024 53095 Main Road
Southold NY 11971
Office: (770)824-3100
Fax: (770)904-2469
Machine/ �, -- -,a te �,-�> Z-M -- - r v
1 �yDescriptione �✓�f � 4jQty
°Feature, «4P a.a_ _ °I =rm
ate _. .: ,. Unit, -, F�itended
8286-41A Server 1:8286 Model 41A 1 150.00 150.00
0041 Device Parity Protection-All,Specify Code 1 N/C N/C
0205 RISC-to-RISC Data Migration 1 N/C N/C
0267 IBM i Operating System Partition Specify 1 N/C N/C
2145 Primary OS-IBM i 1 N/C N/C
4650 Rack Indicator-Not Factory Integrated 1 N/C N/C
5557 System Console-Ethernet No IOP 1 N/C N/C
5771 SATA Slimline DVD-RAM Drive 1 224.25 224.25
5899 PCIe2 4-port 1GbE Adapter 1 225.75 225.75
6470 Power Cord 1.8m(6-ft),Drawer to Wall(125V/15A) 2 10.50 21.00
9300 Language Group Specify-US English 1 N/C N/C
9441 New IBM i License Core Counter 1 N/C N/C
9448 Other IBM i License Core Counter 3 N/C N/C
EB2L AC Power Supply-90OW 2 187.50 375.00
EB72 IBM i 7.2 Indicator 1 N/C N/C
ECBY SAS AE1 Cable 4m-HD Narrow 6Gb Adapter to Enclosure 1 138.75 138.75
ECCF System Port Converter Cable for UPS 1 112.50 112.50
EJOP Storage Backplane 18 SFF-3 Bays/DVD Bay/Dual ICA with Write Cache 1 3,000.00 3,000.00
EJ 10 PCIe3 SAS Tape/DVD Adapter Quad-port 6Gb x8 1 750.00 750.00
EJT9 Front Bezel for 18-Bay BackPlane 1 75.00 75.00
EJTN Rack-mount Rail Kit 1 75.00 75.00
ELSU #ESDU Load Source Specify 1 N/C N/C
EM813 16 GB DDR3 Memory 1 937.50 937.50
EPXK 4-Core 3.02 GHz POWER8 Processor Card 1 1,455.00 1,455.00
EPYK One Processor Core Activation for#EPXK 4 270.00 1,080.00
ESC6 5&H-b 1 339.00 339.00
ESDU 139GB 15k RPM SAS SFF-3 Disk Drive(IBM i) 8 373.50 2,988.00
EU19 Cable Ties&Labels 1 18.75 18.75
EU2C Express Edition 4 core(IBM i) 1 N/C N/C
Server 1:8286 Model 41A 24X7 Maintenance uplift 1 1,15000 1,150.00
8286-41A Price 13,115.50
Monthly Maintenance
3580-HSS TS2250 Tape Drive Express Model H5S with HHLT05 SAS Tape Drive 1 2,716.50 2,716.50
7003 Rack Mount Shelf Kit w/PDU Line Cord 1 105.75 105.75
9400 Attached to IBMi or OS/400 System 1 N/C N/C
9800 2.8m Power Cord,125V 15A,US/Canada 1 11.25 11.25
AGGE Tape Drive 24X7 Maintenance Uplift 1 896.08 896.08
IBM LT05 Tape Cartridges 12 21.19 254.28
IBM Cleaning Cartridges 2 46.46 92.92
Shipping and Handling-Charge 1 22.00 22.00
3580-1-15S Price 4,098.78
Annual Maintenance
9406-520 9406 Model 520 1
Removals:
0041 Device Parity Protection-All 1
0165 VHDCI Attachment 1
Note Prices and discounts are subject to change
Prepared by ITC,Inc 411112016 @ 1144 59 AM Page 1 of 4/Town of Southold Quote
r
0205 RISC-to-RISC Data Migration 1
0348 V.24/EIA232 20-Ft PCI Cable 2
0566 IBM 16.1 with 6.1.1 Machine Code Specify Co 1
0835 #4327/#1267 Load Source Spec 1
0901 1W Sery Feat 5201X8951 _ 1
1025 Modem Cable-US/Canada 1
1827 Serial-UPS Conversion Cable 1
2640 DVD-ROM 1
2742 PCI Two-Line WAN IOA 1
2844 PCI IOP 1
2924 English 4
4327 70.56GB 15k rpm Disk Unit 8
4447 2GB DDR-1 Main Storage 2
4746 PCI Twinaxial Workstn IDA 1
5540 Sys Console on Twinax WSC 1
5709 RAID Enabler Card 1
5712 PCI-X Tape Controller 1
5753 30GB 1/4-Inch Cartridge Tape 1
6470 6-Ft 125V/15A Power Cord 1
6574 4-Disk Slot Exp-Base Ctlr 1
7451 Value Edition for#0901 1
7750 Easy-Access Front Cover 1
7885 Deskside 1
8951 5201.5GHZ PROCESSOR 1
9793 Base PCI 2-Line WAN w/Modem 1
9844 Base PCI IOP 1
9406-520 Price -
Monthly Maintenance
5665-WQE 90-Day Transition SWMA for 5733-WQE 1 N/C N/C
0001 OTC Upg per Core 247 Support 1 N/C N/C
0002 OTC Upg per Core-Registration 1 N/C N/C
5665-WQE Price -
5722-WE2 Web Enablement for 15/OS 1 N/C N/C
1787 BOTC Websphere Express V7.0 1 N/C N/C
1794 BOTC Websphere Express VB.x 1 N/C N/C
2924 English U/LSBCS Primary 1 N/C N/C
5909 Websphere Express V7.0 1 N/C N/C
5910 Websphere Express V8.0 1 N/C N/C
5912 Websphere Express V8.5.5 1 N/C N/C
5722-WE2 Price -
5733-NKY Deactivate Software Key and ePoE 1 N/C N/C
2509 WebSphere Dev Studio(57xx-WDS) 1 N/C N/C
2511 DB2 Query(57xx-STI) 1 N/C N/C
2525 Performance Tools(57xx-PTI) 1 N/C N/C
2610 Performance Tools Manager(57xx-PT1) 1 N/C N/C
2648 ILE Compilers-PB(57xx-WDS) 1 N/C N/C
2649 Heritage Compilers-PB(57xx-WDS) 1 N/C N/C
2650 Application DevToolSet-PB(57xx-WDS) 1 N/C N/C
2652 ILE Compilers-UB(5770-WDS) 1 N/C N/C
2653 Heritage Compilers-UB(57xx-WDS) 1 N/C N/C
2654 Application Dev ToolSet-UB(57xx-WDS) 1 N/C N/C
2683 PSF Any Speed(57xx-SS1) 1 N/C N/C
2700 Web Query for i-Base Core(5733-WQX) 1 N/C N/C
2701 Web Query for i-Express Core(5733-WQX) 1 N/C N/C
2704 Web Query for i-Auth User(5733-WQX) 1 N/C N/C
2924 English U/LSBCS Primary 1 N/C N/C
4001 SW Key 1st MT Digit V5 9 N/C N/C
4002 SW Key 2nd MT Digit V5 4 N/C N/C
4003 SW Key 3rd MT Digit V5 10 N/C N/C
4004 SW Key 4th MT Digit V5 6 N/C N/C
Note Pnces and discounts are subject to change
Prepared by ITC,Inc 411112016 @ 11.44 59 AM Page 2 of 4/Town of Southold Quote
4005 SW Key 1st CPU Digit V5 1 N/C N/C
4006 SW Key 2nd CPU Digit V5 10 N/C N/C
4007 SW Key 3rd CPU Digit V5 6 N/C N/C
4008 SW Key 4th CPU Digit V5 4 N/C N/C
4009 SW Key 5th CPU Digit V5 3 N/C N/C
4010 SW Key 6th CPU Digit V5 15 N/C N/C
4011 SW Key 7th CPU Digit V5 11 N/C N/C
5809 5733-ITL Info Letter 1 N/C N/C
5733-NKY Price -
5733-OMF OmniFind Text Search Server for DB2 for i5/OS 1 N/C N/C
0001 BOTC OmniFind Text Search Server 1 N/C N/C
2935 Multilingual Language 1 N/C N/C
3450 Electronic SW Delivery(ESD) 1 N/C N/C
5839 Supply(V1113) 1 N/C N/C
5733-OMF Price -
5733-SP3 IBM Software Maintenance for IBM i and Selected Products,3-Year Registration 1 N/C N/C
0003 P05 Registration/Renewal 247 1 356.70 356.70
5733-SP3 Price 356.70
5733-SPO IBM SW Maintenance for IBM i and Selected Products,3-Year Extended Registration 1 N/C N/C,
0001 P05 Per Processor 3-Year Extended 1 2,325.60 2,325.60
5733-SPO Price 2,325.60
5733-WQX IBM DB2 Web Query for i Registration 1 N/C N/C
0001 One Install 1 N/C N/C
2935 Multilingual Language 1 N/C N/C
5849 Supply-Express V2.1.1 1 N/C N/C
6001 Registration per Base Core 1 N/C N/C
6101 Registration per Express Core 1 N/C N/C
6401 Registration per Authorized User 4 N/C N/C
SWMA DB/2 Web Query 3 years 24X7 _ 1 2,102.33 2,102.33
5733-WQX Price 2,102.33
5733-XT2XML Toolkit for IBM System i5 1 N/C N/C
0002 BOTC XML Toolkit 1 N/C N/C
3450 Electronic SW Delivery(ESD) 1 N/C N/C
5819 CD-ROM V1R2 1 N/C N/C
5733-XT2 Price -
5770-AF1 IBM Advanced Function Printing Utilities 1 N/C N/C
0027 P05 OTC 1 675.75 675.75
5827 Supply Lang Group 1(i7.2) 1 N/C N/C
5770-AF1 Price 675.75
5770-PT1 IBM Performance Tools for i 1 N/C N/C
0680 P10 OTC Upg Performance Tools(from 5761-PT1) 1 N/C N/C
0687 P10 OTC Upg Manager feature(from 5761-PT1 1 N/C N/C
5827 Supply Performance Tools Lang Group 1(i7.2) 1 N/C N/C
5947 Supply Manager feature Lang Group I(i7.2) 1 N/C N/C
5770-PT1 Price -
5770-QU1 IBM Query for i 1 N/C N/C
0115 P05 OTC 1 N/C N/C
5827 Supply Lang Group 1(i7.2) 1 N/C N/C
5770-QU1 Price
5770-SS1 IBM i V7 1 N/C N/C
0446 BOTC Upg PSF Anyspeed(from 5761-SSI) 1 N/C N/C
1525 IBM i per Core(E4x/41A/22A) 1 N/C N/C
5827 Supply IBM i Lang Group 1(i7.2) 1 N/C N/C
5872 V7R2M0 Machine Code-RS 720-G(TR3)(2016-Feb-19) 1 N/C N/C
5938 Supply PSF/400 AnySpeed(i7.2) 1 N/C N/C
Note Pnces and discounts are subject to change
Prepared by ITC,Inc 411112016 @ 11.44 59 AM Page 3 of 4/Town of Southold Quote
6000 IBM I per Core Registration 1 N/C N/C
6001 ePoE Registration 1 N/C N/C
6100 IBM I per 5 Users Registration 8 N/C N/C
5770-SS1 Price -
5770-SS1 IBM I V7 1 N/C N/C
1383 OTC Keyed SW Media 1 266.00 266.00
5770-SSI Price 266.00
5770-SSA IBM I per Processor License Billing 1 N/C N/C
1549 OTC per Core w/90-Day SW MA(E4x/41A 4-Core) 1 1,706.20 1,706.20
5770-SSA Price 1,706.20
5770-SSC IBM I per User Billing 1 N/C N/C
1560 OTC per 5 Users(E4x/41A 4-Core) 7 950.00 6,650.00
1561 OTC per 5 Users Charged with HW(E4x/41A 4-Core) 1 N/C N/C
5770-SSC Price 6,650.00
5770-ST1 IBM D132 Query Manager and SQL Development Kit for 1 1 N/C N/C
0785 P10 OTC Upg(from 5761-ST1) 1 N/C N/C
5827 Supply Lang Group 1(i7.2) 1 N/C N/C
5770-ST1 Price -
5770-WDS IBM Rational Development Studio for 1 1 N/C N/C
1071 Rational Dev Studio Registration 1 N/C N/C
1133 P10 OTC Upg ILE Compilers(from 5761-WDS) 1 N/C N/C
1139 OTC per Upg User ILE Compilers(from 5761-WDS) 15 N/C N/C
1246 P10 OTC Upg Heritage Compilers(from 5761-WDS) 1 N/C N/C
1252 OTC per Upg User Heritage(from 5761-WDS) 15 N/C N/C
1332 P10 OTC Upg Appl Dev ToolSet(from 5761-WDS) 1 N/C N/C
1338 OTC per Upg UserAppl Dev ToolSet(from 5761-WDS) 15 N/C N/C
5827 Supply Rational Dev Lang Group 1(17.2) 1 N/C N/C
5947 Supply ILE Compilers Lang Group 1(i7.2) 1 N/C N/C
5967 Supply Heritage Compilers Lang Group 1(i7.2) 1 N/C N/C
5988 Supply Appl Dev ToolSet Lang Group 1(17.2) 1 N/C N/C
6345 ILE Compiler License Registration 15 N/C N/C
6346 Heritage Compiler License Registration 15 N/C N/C
6347 Appl Dev ToolSet License Registration 15 N/C N/C
5770-WDS Price -
5770-XW1 i Access Family 1 N/C N/C
0974 P05 OTC Charged with HW 1 N/C N/C
5827 Supply PB Lang Group 1(17.2) 1 N/C N/C
5770-XW3 Price -
1112 ANN!%
Total Server Hardware 13,115.50
Total Software(including Maintenance) 14,082.58
Total Storage&Peripherals 4,098.78
Total Services 5,000.00
Solution Total 36,296.86
Note Prices and discounts are subject to change
Prepared by:ITC,Inc 411112016 @ 1144 59 AM Page 4 of 4/Town of Southold Quote
xerOX V �®
Louis Schiavone Jr.
Vice President
May 12,2016 ACS Enterprise Solutions,LLC
8260 Willow Oaks Corporate
Ms. Elizabeth A.Neville Drive,6th Floor
Town Clerk Fairfax,VA 22031
Town of Southold,NY louts schiavonelr@xerox corn
53095 Main Rd Tel 703-891-8851
Southold,NY 11971
RE: Invitation for Bid(IFB)for Computer Server
Dear Ms.Neville:
ACS Enterprise Solutions, LLC, (Xerox) is pleased to submit our bid in response to the
Town of Southold IFB for a Computer Server. We are looking forward to the
opportunity of working with the Town in providing the products and services described
in the IFB. Our response is comprehensive and meets all the requirements and
specifications of the IFB. Our proposal is an irrevocable offer as prescribed for in the
IFB and it shall remain firm once the bid is awarded.
Xerox is the largest supplier of services to the State and Local Government market in the
United States. Since our founding, we've kept our focus on putting clients first. We
have a proven success record for providing strategic value, business results and
operational gains to our clients. Our people, clients and culture make the difference.
With the submission of our bid,Xerox pledges to deliver the required Computer Server,
backed by an organization committed to a successful implementation and a long-term
partnership. We look forward to the opportunity to continue to partner with your office
on the continued implementation of the Town's financial systems and business
processes.
Please feel free to contact your Account Managers,Alfredo Frauenfelder via E-mail at
Alfredo.Frauenfelder@xerox.com or by phone at 978-967-7301 or Dale Stang via E-mail
at dale.stang@xerox.com or by phone at 320-257-1417 with any questions.
Sincere,
d
Louis Schiavone Jr.
Date: 5/2/2016 � ® e
Xerox Ref# 7702f
ACS Enterprise Solutions,LLC
130 Division Street
Waite Park,MN 56387
Phone 800-800-8235
Fax 320-255-9986
Network Services Quote
Town of Southold
Uoyd Retsenberg
53095 Route 25
Southold,NY 11971
631.765.1891
Fax
Iloyd.reisenbergt3town.southold n
R I FP# Customer# -Xerox Contact ;rerms: Pricing valid until
0 287984 Dale Stang 800.800.8235 NET 30 6/1/2016
e Description Unit Price Total Price
- _ ower xpress ore- ower
moa core Express process ac va x
139.5gb drives,16GB memory,1.5TB/3.OTB LTO-5 SAS Tape $31,593.00 $31,593.00
1 Drive,40 User licenses RACK MOUNT V7r2
ottwaro
Web very 2 Software Maintenance
System Sottware media
Advanced Functions Pffiting Utilities
1911,11 Print eryce ac es
rocessor licensing
TOM e sp ere E)evelopment Studio
2 Gleaning Cartridge- $105.00 $105.00
15 EV05 rapes S356.00 S356.00
upgrade Hardware maintenance on A54uu Moder—
$2.517.00 $2.517.00
1 49A
1 3 year IBM so are maintenance on A540U[Viodel 41 A 53,557.00 53.557.00
$4,800.00,- $4,800.00
E $1,870.00 $1,870.00
$23.32; $23.32
$44,821.001
Taxes are not included.
Shipping and Travel costs are estimated above and will be billed at actual Incurred costs,
Signed maintenance quotes received on or after the maintenance expiration date could be subject to additional fees and penalties.
Travel is an estimated amount and it includes a charge of$65 per hour for travel time
Special Notes&Instructions:
Signing below confirms your order and that you have read and agree with the terms and conditions on page 2
Customer Signature Date
Xerox Signature- Date
Please fax signed quote to 320-255-9986-Attn:Front Desk
Contractslordered received after 3:30 p.m.ET will be placed the next business day.
Xerox accepts returns on merchandise from select manufacturers within 15 days of the date the contract is signed.Some opened items can not be returned if package arrives DAMAGED In
transit,it should be REFUSED back to the carrier attempbng delivery
Customer is responsible for all return shipping charges unless the item was defective For defective items.Xerox should be contacted vathin 5 days of the date the shipment arrived to armnge for
a replacement item
ACS Enterprise Solutions,LLC
130 Division Street
Waite Park,MN 56387
Phone 800-800-8235
Fax 320-255-9986
Network Services Quote
Town of Southold
Lloyd Reisenberg
Terms and Conditions:
Payment Terms: All orders are irrevocable Customer agrees to remit payment to Xerox within 30 days from issuance of
invoice
Hardware and Commercial Software Warranties:If hardware and/or commercial software is furnished under this agreement,
then Xerox shall,to the maximum extent allowable,pass through to the Customer all manufacturers'warranties for materials
fumished hereunder Xerox shall only provide the standard manufacturers'warranties,guarantees,and/or exchange policies for
defective items,which are offered through the manufacturers themselves Xerox makes no other warranties whatsoever express
or implied,with regard to the hardware and software,in whole or in part Xerox explicitly disclaims all warranties of
merchantability and fitness for a particular purpose
Licensing:All software delivered in connection with this agreement will be licensed to Customer by the manufacturer,and is
subject to licensing terns and conditions of use specified in one or more license agreements Some or all of the software
components delivered hereunder may qualify as"shnnk-wrap"software which is delivered along with standard licensing terms
Other software components may qualify as"click-wrap"software and will require the end-user to accept standard licensing
terms upon installation of the Software For purposes of this agreement,all license agreements,including all standard licensing
terms delivered with"shnnk-wrap"and/or"click-wrap"software,will be referred to as the"License Agreements" The Customer
hereby accepts all provisions contained in the License Agreements that relate to the software delivered hereunder,and agrees
to abide by,and to perform all licensee obligations specified in the License Agreements If Xerox performs installation services
in connection with"click-wrap"software,the Customer hereby authorizes and appoints Xerox to accept all applicable licensing
terms on its behalf at the time of installation
Limitation of Liability: In no event shall Xerox be liable to the customer hereunder for any claims,penalties or damages,
whether In contract,tort,or by way of indemnification,in an amount exceeding ten percent(10%)of the full price of the ordered
goods and services under this agreement Under no circumstances will Xerox be liable for any incidental,consequential,
indirect,punitive or special damages arising out of or in connection with this agreement however caused and based on any
theory or liability This limitation shall apply even if customer has been notified of the possibility of such damages In no event
may any action be brought against Xerox arising out of this agreement more than one year after the claim or cause of action
apses,determined vnlhoul regard to when the aggrieved party shall have teamed of the injury or loss Under no circumstances
will ACS be responsible for the loss of data or software
Force Majeure: Neither party to this agreement shall be responsible for delays or failures in performance resulting from an act
of God,war,civil disturbance,labor dispute,or other cause beyond the reasonable control of such party
Risk of Loss&Title:Xerox shall bear the risk of loss or damage to any hardware and commercial software provided under this
agreement,while in transit to the Customer's designated delivery or installation site The Customer shall bear all risk of loss or
damage to the hardware and commercial software after delivery to the Customer site,unless such loss or damage is due to the
negligence or willful acts of Xerox,its employees,agents,representatives or subcontractors Xerox shall transfer title to the
hardware and commercial software to the Customer upon the Customer's full payment for said hardware and commercial
software in accordance with this agreement
Hardware&Software Maintenance For any hardware or software maintenance provided by a third party,the terms and
conditions of that third party will apply to Customer These specific terms and conditions are available upon request By signing
this quote,the Customer agrees to these terms and conditions
Page 2 of 2
POWER8 CONFIGURATION
Qty Part Number Description
1 8286-41A POWER S814
1 8286-41A-0041 DEVICEPARITYPROTECTION ALL
1 8286-41A-0267 I PARTITION SPECIFY
1 8286-41A-2145 PRIMARY OS I
1 8286-41 A-4650 NO FACTORY INTEGRATION IND
1 8286-41A-5000 SOFTWARE PRELOAD REQUIRED
I 8286-41A-5557 SYS CONSOLEETHERNETNO IOP
1 8286-41A-5771 SATA SLIMLINE DVDRAM DRIVE
1 8286-41A-5899 PCIE2 4PORT IGBE ADAPTER
2 8286-41A-6470 PWR CRD 1.8M 6FT WALL 125V15A
1 8286-41A-9300 LANGUAGE GROUP SPCFUS ENG
1 8286-41A-9441 NEW I LIC CORE COUNTER
3 8286-4]A-9448 OTHER I LIC CORE COUNTER
2 8286-41A-EB2L AC POWER SUPPLY 900W
1 8286-41 A-EB72 17.2 INDICATOR
1 8286-41A-ECBY SAS AEI CABLE 4M HD NARROW
1 8286-41A-ECCF PORT CONVERTER CABLE FOR UPS
1 8286-41A-EJOP BACKPLANE 18 SFF DUAL IOA
1 8286-41 A-EJ 10 PCIE3 SAS TAPEDVD ADAPTER
1 8286-41A-EJT9 FRONTBEZELBBAY BACKPLANE
1 8286-41 A-EJTN RACK MOUNT RAIL KITL
1 8286-41A-ELSU ESDU LOAD SOURCE SPECIFY
1 8286-41A-EM8B 16 GB DDR3 MEMORY
1 8286-41 A-EPXK 4CORE 3.02GHZPOWER8 PROCCARD
4 8286-41A-EPYK ONEPROCESSORCOREACTIVATIEPXK
1 8286-41 A-ESC6 SHB
8 8286-41A-ESDU 139GB 15K RPM SAS SFF3 DISK
1 8286-41A-EU19 VELCRO TIES CABLE LABELS
1 8286-41A-EU2C EXPRESS EDITION 4CORE I
1 3580-1-15S SYSTEM STORAGE TS2250 TAPE DRIVE EXPRESS MODEL H5S
1 3580-H5S-7003 3580 RACK MOUNT KIT
1 3580-H5S-9400 ATTACHED TO 15/OS&OS/400 SYSTEM
1 3580-H5S-9800 2.8 M POWER CORD 125V US/CANADA
1 3580-H5S-9848 RACK DEVICE TO PDU LINE CORD
1 3580-H5S-AGGE SHIPPING AND HANDLING CHARGE
1 5372-IS5 VERSION 5 SOFTWARE PRELOAD
1 5372-IS5-0568 HW ROUTING CODE 8286 41A
I 5372-IS5-1000 OS/400(5722-SS 1)
1 5372-IS5-1001 AFP UTIL(5722-AFI)
I 5372-IS5-1008 PERF TOOLS(5722-PTI)
1 5372-IS5-1009 QUERY(5722-QU 1)
I 5372-IS5-101 1 DB2 QRY(5722-ST 1)
I 5372-IS5-1012 XWI CLIENT PROCESSOR(5722-XWI)
I 5372-IS5-1015 WEBSPHERE DEV STUDIO(57XX-WDS/5...
I 5372-IS5-1503 PSF ANY SPEED(57XX-SS1)
1 5372-IS5-1508 MANAGER(5722-PTI)
1 5372-IS5-1550 ILE COMPILERS(57XX-WDS)
1 5372-IS5-1551 HERITAGE COMPILERS(57XX-WDS)
1 5372-IS5-1552 APPLICATION DEVELOPMENT TOOLSET(57X...
1 5372-IS5-2924 ENGLISH U/L SBCS PRIMARY
1 5372-IS5-3572 V7R2 RELEASE SPECIFY
I 5372-IS5-5000 PRE-LOAD
I 5372-IS5-5050 ACTIVE PROCESSOR QUANTITY
40 5372-IS5-5052 USERS
1 5372-IS5-6023 HARDWARE ROUTING CODE
1 5372-IS5-6027 WEBSPHERE EXPRESS V8.0 5722 W
1 5372-IS5-6028 WEB QUERY SYS I BASE
1 5372-IS5-6029 WEB QUERY SYS I EXPRESS
1 5372-IS5-6032 WEB QUERY USER REGISTRATION
I 5372-IS5-6036 WEBSPHERE EXPRESS V8.5
1 5372-IS5-9209 INTEGRATE IN MANUFACT SPEC
I 5665-WQE 90 DAY SWMA TRANSFER 5770WQE
1 5665-WQE-0001 0001 PER PROC CORE 7X24 90D REG
1 5665-WQE-0002 PER PROCESSOR CORE 90D REG
1 5722-WE2 WEB ENABLEMENT FOR 15/OS
I 5722-WE2-1787 WEBSHPERE EXPRESS 7.0
1 5722-WE2-1794 WEBSPHERE EXPRESS 8.0 PSRVS NC
1 5722-WE2-2924 ENGLISH U/L SBCS PRIMARY
1 5722-WE2-5909 WEBSPHERE EXPRESS 6.1 CD
I 5722-WE2-5910 WEBSPHERE EXPRESS V8.0
I 5722-WE2-5912 WEBSPHERE EXPRESS V8
1 5733-NKY REMOVE KEYS EPOES TRANSFER SW
1 5733-NKY-2508 BASIC N/C 5733-OMF OMNIFIND
1 5733-NKY-2509 BASIC NIC 5733-OMF OMNIFIND
1 5733-NKY-2511 5769-STI AND 5722-STI
1 5733-NKY-2525 5769-PTI AND 5722-PTI
I 5733-NKY-2582 5733-NKY-2582
1 5733-NKY-2610 5769/5722-PTI...MNGR FEAT
I 5733-NKY-2648 5733-NKY-2648
I 5733-NKY-2649 5733-NKY-2649
1 5733-NKY-2650 5733-NKY-2650
1 5733-NKY-2652 5733-NKY-2652
1 5733-NKY-2653 5733-NKY-2653
1 5733-NKY-2654 5733-NKY-2654
1 5733-NKY-2683 PSF ANY SPEED(57XX-SS1)
I 5733-NKY-2924 ENGLISH U/L SBCS PRIMARY
9 5733-NKY-4001 SW KEY l ST MT DIGIT(FEATURE 4
4 5733-NKY-4002 SW KEY 2ND MT DIGIT(FEATURE 4
10 5733-NKY-4003 SW KEY 3RD MT DIGIT(FEATURE 4
6 5733-NKY-4004 SW KEY 4TH MT DIGIT(FEATURE 4
1 5733-NKY-4005 SW KEY 4TH MT DIGIT(FEATURE 4
10 5733-NKY-4006 SW KEY 2ND CPU DIGIT(FEATURE
6 5733-NKY-4007 SW KEY 3RD CPU DIGIT(FEATURE
4 5733-NKY-4008 SW KEY 4TH CPU DIGIT(FEATURE
3 5733-NKY-4009 SW KEY 5TH CPU DIGIT(FEATURE
15 5733-NKY-4010 SW KEY 6TH CPU DIGIT(FEATURE
1 I 5733-NKY-4011 SW KEY 7TH CPU DIGIT(FEATURE
I 5733-NKY-5809 MEDIA FEATURE
I 5733-OMF OMNIFIND
I 5733-OMF-0001 OMNIFIND PP
1 5733-OMF-2935 MULTILINGUAL LANGUAGE
1 5733-OMF-5839 FOR DB2 FOR I
1 5733-QU2 DB2 WEB QUERY FOR SYSTEM 1
1 5733-QU2-2001 EPOE REGISTRATION-WEB QUERY
I 5733-QU2-2010 P10 EPOE REGISTRATION-WEB QUERY
1 5733-QU2-2924 5733-QU2-2924
1 5733-QU2-5839 OTHER MEDIA SUPPLY MEDIA
4 5733-QU2-6345 5733-QU2-6345
I 5733-SP3 SWMA FOR I5/OS,3 YR REG
1 5733-SP3-0003 P05 SWMA 3 YR 24X7
1 5733-SPO 3-YR SWMA EXTENSION (9407-515)
1 5733-SPO-0001 3 MO S PP W/3 YR EXT SWMA RGST
1 5733-WQE DB2 WEB QUERY EXPRESS ED
1 5733-WQE-0008 UPG 5733QU2 V1 PP W/IY SWMA
4 15733-WQE-0009 UPG 5733QU2 V l PADD AUTUS OTC
I 5733-WQX DB2 WEB QUERY
1 5733-WQX-0001 D WEB QUERY ONE IN
I 5733-WQX-2935 MULTILINGUAL LANGUAGE
1 5733-WQX-5849 WEB QUERY FOR SYSTEM I EXP
1 5733-WQX-6001 WEB QUERY FOR SYSTEM I BASE
1 5733-WQX-6101 WEB QUERY FOR SYSTEM I EXP
4 5733-WQX-6401 WEB QUERY USER REG
1 5733-XT2 XML TOOLKIT
1 5733-XT2-0002 5733-XT2-0002
1 5733-XT2-5819 5733-XT2-5819
I 5770-AFI IBM ADVANCED FUNCTION PRINTING UTILITIES
I 5770-AF 1-0027 AFP UTILITIES PG P5
I 5770-AFI-5827 LANG GR I
I 5770-PTI PERFORMANCE TOOLS
I 5770-PTI-0680 UPG 5761PT1 V6 PG 10
1 5770-PTI-0687 UPG 5761PT1 V6 PG 10
1 5770-PTI-5827 LANG GR 1
1 5770-PTI-5947 LANG GR 1
I 5770-QUI IBM QUERY FOR I
1 5770-QU 1-0 116 5770-QU 1-0116
1 5770-QUI-5827 LANG GR I
1 5770-SSI IBM I
1 5770-SSI-0446 UPG 5761SS1 V6 PSR
1 5770-SSI-1525 5770-SSI-1525
] 5770-SSI-5827 LANG GRP I SUPPLY
1 5770-SSI-5872 MACHINE CODE
I 5770-SSI-5938 5770SS1 OPT 41
1 5770-SSI-6000 5770-SSI-6000
1 5770-SSI-6001 EPOE UPG REG -BASE
8 5770-SSI-6100 KEY/EPOE PER 5 USERS REG
1 5770-SS] IBM I
I 5770-SSI-1383 MEDIA CHARGE PKEYED PRODUCT
1 5770-SSA IBM I PER PROCESSOR BILLING
1 5770-SSA-1549 11 PP PP W/90D SWMA
1 5770-SSC IBM I PER USER
7 5770-SSC-1560 11 PU P5 U
1 5770-SSC-1561 5770-SSC-1561
1 5770-STI DB2 QUERY MGR AND SQL DEVKT
1 5770-STI-0785 UPG 5761ST] V6 PG 10
I 5770-STI-5827 LANG GR 1
1 5770-WDS RATIONAL DEVELOPMENT STUDIO
1 5770-WDS-1071 RATIONAL DEVELOPMENT STUDI ONE
1 15770-WDS-1 133 UPG 5761 WDS V6 PG 10
15 5770-WDS-1139 UPG 5761 WDS V6 PURS OTC
1 5770-WDS-1246 UPG 5761 WDS V6 PG 10
15 5770-WDS-1252 UPG 5761 WDS V6 PURS OTC
1 5770-WDS-1332 UPG 5761 WDS V6 PG 10
15 5770-WDS-1338 UPG 5761 WDS V6 PURS OTC
I 5770-WDS-5827 LANG GR I
1 5770-WDS-5947 LANG GR I
1 5770-WDS-5967 LANG GR 1
1 5770-WDS-5988 LANG GR 1
15 5770-WDS-6345 5770-WDS-6345
15 5770-WDS-6346 5770-WDS-6346
15 5770-WDS-6347 5770-WDS-6347
1 5770-XW 1 IBM I ACCESS FAMILY
I 5770-XW1-0974 5770-XW1-0974
1 5770-XWI-5827 LANG GR 1
INSTALLATION FOR TOWN OF SOUTHOLD:
• Xerox will install and configure new power 8 Server.
• Xerox will ensure configuration of Data Protection — Raid is configured on
new Power8
• Xerox will validate the entire system saves of the Power 8 Server prior to
migration
• Xerox will perform complete system backup of the old i520 server.
• Xerox will install the System 36 operating environment of the new Power 8
server, including applications and compilers
• Xerox will migrate, convert, and test the AS400 system to the new Power 8
server, to include environment variables, writers and printers, network,
peripheral devices, and data.
• Xerox will migrate and convert existing data to achieve the save functional
requirements that currently exist on the 1520 server. All of the Xerox
Financial software applications, on the Town's 1520 will be installed on the
Power8 server. This will included the following:
• NewVision Government Financial
• NewVision Accounts Receivable
• NewVision Payroll
• NewVision Capital Assets
• Xerox will have the new Power 8 configured with the V7R2 of the IBM
operating systems and the support IBM licensed program products as
needed.
• Xerox will install the current Version 7.2 cumulative and HIPER PTF
packages
• Xerox will install the IBM Navigator for "I" installation.
• Xerox will install the Operations Console and running on three
workstations.
• Xerox will validate and test the installation and migration
• Optimization and performance tuning of the Power 8 Server.
• Xerox will perform and validate a complete system backup and
implementation of the Town's backup procedures.
• Xerox will perform a review of the Town's backup procedures and optimize
them.
• Xerox will obtain a signed approval and signoff by the Town of Southold's
Information Technology Department.
• Xerox will invoice for actual travel time and related expenses.
NON-COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived at by the bidder independently and
has been submitted without collusion with any other vendor of materials, supplies or equipment
of the type described in the invitation for bids, and the contents of this bid have not been
communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or
agents, to any person not an employee or agent of the bidder or its surety on any bond furnished
herewith prior to the official opening of the bid . i
l
Signed:
Print name Louis Schiavone, Jr
Corporate Title
(if any) Vice President
Company Name Xerox
Mailing Address 8260 Willow oaks corp Drive
Fairfax VA 22031
Phone Number 703-891-8851
BID ON IT Server and Installation
` 4
SPS VAR, LLC
3168 Mercer University Dr.
Suite 200
TV Chamblee, GA 30341 t .
SPS VAR 770-216-4444
May 10,2016
Town Clerk
Town of Southold
53095 Main Road
Southold,NY 11971
Re: Project Name: IBM Power 8 Server Migxation
To whom it may concern,
SPS VAR is pleased to submit our response to your RFP#_I_BM Power 8 Server Ml fad tion. We have
answered the RFP as issued. Thank you for the opportunity.
Thank you.
Sincerely,
Dino Vlachos
National Sales Representative
SPS VAR,LLC
dino.vlachosna,snsvar.coin
770-216-4426
}
SPS VAR, L.L.C. Dino Vlachos May 12,2016
3168 Mercer University Dr. SPS VAR, L.L.C. Quote valid for 30 days
Suite 200 770 216-4426
Atlanta, GA 30341 dino.vlachos@spsvar.com
!rtft7mieer1SPSVAR
SPS VAR, L.L.0
Bid
For
Town of Southold, NY
IBM Powell-8 Server Migration
May 10, 2016
Dino Vlachos SPS VAR, L.L.C.
SPS VAR, L.L.C. 3168 Mercer University Dr.
770 216-4426 Cell: 404 964-3486 Suite 200
dino.vlachos(cDspsvar.com Atlanta, GA 30341
www.spsvar.com
These prices are for your information only and are subject to change.Tax not included.
1
SPS VAR, L.L.C. Dino Vlachos May 12, 2016
3168 Mercer University Dr. SPS VAR, L.L.C. Quote valid for 30 days
Suite 200 770 216-4426
Atlanta, GA 30341 dino.viachos@spsvar.com
Configuration Summary: Cost
Upgrade 9406-270 to 8286-41A (Power8) $36,496.51
8286-41A One processor activated
Rack mountable - no rack included
16GB Memory
8 x 139.5GB Hard Drives
Redundant power supplies
System Console on Ethernet Console
2 x 4 Port 1 GB Ethernet Card
3580-H5S TS2250 External Tape Drive Express LTO5
12 x Blank LTO5 Tapes
2 x LTO Cleaning Cartridges
DVD ROM
V7R3 OS
40 Users
Three (3)Year 24X7 Hardware Maintenance
Three (3)Year 24 X 7 Software Maintenance
System installation/migration (remote*- no travel expenses)
Shipping
Purchase price $36,496.51
* Customer will be responsible for unpacking, racking and cabling the hardware.
These prices are for your information only and are subject to change.Tax not included.
2
SPS VAR, L.L.C. Dino Vlachos May 12,2016
3168 Mercer University Dr. SPS VAR, L.L.C. Quote valid for 30 days
Suite 200 770 216-4426
Atlanta, GA 30341 dino.vlachos@spsvar.com
PAYMENT SCHEDULE
Lease or:
SPS VAR's standard payment terms listed below are defined in two steps.
50%At time of execution of contracts
50%At completion of on-site installation
The initial payment invoiced at the signing of the SPS VAR Product Agreements and upon receipt of purchase order
enables SPS VAR to purchase necessary hardware and fund on-site expenses.
The second payment invoiced at the completion of the on-site installation.
The warranty period begins on the date of System Installation.
The System will be considered installed 10 days after arrival.
Sales Tax or any other applicable taxes are not included in any of this proposal's pricing information. If sales tax or any
other tax becomes applicable,these taxes will then need to be added to the proposed pricing.
ADDITIONAL INFORMATION
Time-and-Materials Billing Rates:
SPS VAR, L.L.C.will provide custom programming and non-warranty maintenance customer support on a time-and-
materials basis.
Requested design, programming,testing, documentation, implementation work and customer support will be done at
$210.00 per hour.
Additional training and On-site Support:
If additional on-site training is required, it will be provided ether on a time-and-materials basis($210.00 per hour)plus
actual expenses or$1,680.00.per day plus actual expenses.
Travel and Out-of-Pocket Expenses:
All travel and associated expenses for the on-site installation work during the initial setup are not included in the Base
System price.
Performance and Sizing:
Performance and sizing are estimates only. SPS VAR does not guarantee performance.
Prices:
Prices are subject to change.Tax not included.
These prices are for your information only and are subject to change.Tax not included.
3
NON-COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived at by the bidder independently and
has been submitted without collusion with any other vendor of materials,supplies or equipment
of the type described in the invitation for bids, and the contents of this bid have not been
communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or
agents,to any person not an employee or,agent of the bidder or its surety on any bond furnished
herewith prior to the official opening of the bid .
Signed:
Print name Thomas H. Lewis
Corporate Title
(if any) President
Company Name SPS VAR _
Mailing Address 3168 Mercer University Drive
Chamblee, GA 30341
Phone Number 770-216-4453
BID ON IT Server and Installation
Town of Southold's IBM Power 8 Server Migration
Bid Specification
• Installation and configuration of the new Power 8 Server.
• Ensure configuration of Data Protection (i.e. Device Parity/Mirroring on the new server).
• Validate the entire system saves of the Power 8 Server prior to migration.
• Perform complete system backup of the old i520 Server.
• Installation of the System 36 Operating Environment on the new Power 8 Server,including applications and
compliers.
• Migration,conversion and testing of the AS400 systems to the new Power 8 Server,to include environment
variables,spooled files, queues,writers and printers,network,peripheral devices, data, and anything else that
may arise during the migration process.
• Migrate and convert existing data to achieve the same functional requirements that currently exist on the i520
Server.All of the existing applications on the Town's 1520 must be installed on the Power 8 Server,this is to
include but may not be limited to the following:
o Xerox/ACS Financials Application and suite of products
o Building Application
o RPS Version 3 with 7 years of data
o Police information system containing historical data
o Justice Court Application
o Building Permits Application
o Word Processing Documents
• Complete installation of Version 7.2 (Or the latest OS from IBM)and supported IBM Licensed Program Products
as needed.
• Install the current Version 7.2 cumulative and HIPER PTF packages.
• IBM Navigator for i installation.
• Operations Console to be installed and running on three workstations.
• Validation and testing of the installation and migration.
• Optimization and performance tuning of the Power 8 Server.
• Perform and validate a complete system backup and implementation of the Town's backup procedures.
• Perform a review of the Town's backup procedures and optimize them.
• Town of Southold Information Technology Department approval and sign-off.
• Travel expense(If applicable),
Town of Southold IBM Power 8 Server Hardware and Software
Bid Specification
HARDWARE
QUANITY ITEM NUMBER _ DESCRIPTION
_ 1 8286-41A POWER S814
1 8286-41A-0041 DEVICEPARITYPROTECTION ALL
1 8286-41A-0267 _ I PARTITION SPECIFY
1 8286-41A-2145 _ PRIMARY OS I
1 8286-41A-4650 NO FACTORY INTEGRATION IND
1 8286-41A-5000 SOFTWARE PRELOAD REQUIRED
8286-41A-5557 _ SYS CONSOLEETHERNET NO IOP
1 8286-41A-5771 SATA SLIMLINE DVDRAM DRIVE
1 8286-41A-5899 PCIE2 4PORT 1GBE ADAPTER
2 _8286-41A-6470 _ PWR CRD 1.8M 6FT WALL 12SV15A
1 8286-41A-9300 LANGUAGE GROUP SPCFUS ENG
1 8286-41A-9441 _ NEW I LIC CORE COUNTER
_ 3 8286-41A-_9448 OTHER I LIC CORE COUNTER
2 8286-41A-EB2L AC POWER SUPPLY 90OW
1 8286-41A-EB72 17.2 INDICATOR
1 _ 8286-41A-ECBY SAS AE1 CABLE 4M HD NARROW
1 8286-41A-ECCFY PORT CONVERTER CABLE FOR UPS
1 _ 8286-41A-EJO_P_ BACKPLANE 18 SFF DUAL I&A
1� 8286-41A-E.110 PCIE3 SAS TAPEDVD ADAPTER
_1 _ 8286-41A-EJT9 FRONTBEZEL8BAY BACKPLANE
1 - _ 8286-41A-EJTN RACK MOUNT RAIL KITL
1 8286-41A-ELSU -ESDU LOAD SOURCE SPECIFY
_ 1 8286-41A-EM8B 16 GB DDR3 MEMORY
1 8286-41A-EPXK 4CORE 3.02GHZPOWER8 PROCCARD
- 4 -� 8286-41A-EPYK ONEPROCESSORCOREACTIVATIEPXK ^_
1 8286-41A-ESC6 SHB -
8 8286-41A-ESDU 139GB 15K RPM SAS SFF3 DISK
-1 8286-41A-EU19 VELCRO TIES CABLE LABELS_
1 8286-41A-EU2C EXPRESS EDITION 4CORE I -
-_1 3580-1-15S _ SYSTEM STORAGE T52250 TAPE DRIVE EXPRESS MODEL H5S
_3580-H5S-7003 - 3580 RACK MOUNT KIT
- ^1
---. 3580-HSS-9400 ATTACHED TO I5/OS&OS/400 SYSTEM
1 3580•H5S-9800- 2.8 M POWER CORD 125V US/CANADA
1 3580-H5S-9848 RACK DEVICE TO PDU LINE CORD ^
1 3580-H5S-AGGE SHIPPING AND HANDLING CHARGE
Town of Southold IBM Power S Server Hardware and Software
Bid Specification
SOFTWARE
QUANITY ITEM NUMBER DESCRIPTION
1 5372-I55 VERSION 5 SOFTWARE PRELOAD
1 5372-IS5-0568 HW ROUTING CODE 8286 41A
1 5372-IS5-1000 OS/400(5722-SS1)
1 5372-IS5-1001 AFP UTIL(5722-AFI)
1 5372-IS5-1008 _ PERF TOOLS(5722-PT1)
1 5372-IS5-1009 QUERY(5722-QUI)
_ 1 5372-IS5-1011 D132 QRY(5722-ST1)
1 5372-IS5-1012 XW1 CLIENT PROCESSOR(5722-XW1)
1 5372-IS5-1015 WEBSPHERE DEV STUDIO(57XX-WDS/S...
1 5372-IS5-1503 PSF ANY SPEED(57XX-SSI)
1 - 5372-IS5-1508 -_ MANAGER(5722-PT1)
1 5372-IS5-1550ILE COMPILERS(57XX-WDS)
1 5372-IS5-1551 _ HERITAGE COMPILERS (57XX-WDS)
1 5372_IS5-1552 _ - _APPLICATION DEVELOPMENT TOOLSET(57X...
1 5372-I55-2924 ENGLISH U/L SBCS PRIMARY
1 5372-IS5-3572 V7R2 RELEASE SPECIFY
1 5372-IS5-5_000 _ PRE-LOAD
1 5372-IS5-5_0_50 ACTIVE PROCESSOR QUANTITY
40 __ 5372-IS5-5052_ USERS
1 - _5372-IS5-6023 HARDWARE ROUTING CODE
1 5372-IS5-6027 WEBSPHERE EXPRESS V8.0 5722 W
1_ 5372-IS5-6028 WEB QUERY SYS I BASE
- 1 V5_372-IS5-6029 -WEB QUERY SYS I EXPRESS -�
_ 1_ 5372-IS5-6032 - - WEB QUERY USER REGISTRATION
1 - 5372-IS5-6036 _ WEBSPHERE EXPRESS V8.5 �-
T 1 5372-IS5-9209 - INTEGRATE IN MAN UFACT SPEC
1 _ 5665-WQE 90 DAY SWMA TRANSFER 5770WQE -
1 5665-WQE-0001 0001 PER PROC CORE 7X24 90D REG
1 5665-WQE-0002 PER PROCESSOR CORE 90D REG -
__1 5722-WE2 WEB ENABLEMENT FOR I5/OS
_1 5722-WE2-1787 WEBSHPERE EXPRESS 7.0
1 5722-WE2-1794 WEBSPHERE EXPRESS 8.0 PSRVS NC _
1 5722-WE2-2924 ENGLISH U/L SBCS PRIMARY
1 5_722-WE2-5909 _ WEBSPHERE EXPRESS 6.1 CD
1 5722-WE2-5910 WEBSPHERE EXPRESS V8.0
1 5722-WE2=5912 WEBSPHERE EXPRESS V8
1 5733-NKY REMOVE KEYS EPOES TRANSFER SW
1 5733-NKY-2508 BASIC N/C 5733-OMF OMNIFIND
1 5733-NKY-2509 _ BASIC N/C 5733-OMF OMNIFIND
1 5733-NKY-2511 5769-ST1 AND 5722-ST1
1 5733-NKY-2525 5769-PTI AND 5722-PT1
1 5733-NKY-2582 5733-NKY-2582
1 5733-NKY-2610 5769/5722-PT1...MNGR FEAT
1 5733-NKY-2648 5733-NKY-2648
1 _5733-NKY-2649 5733-NKY-2649
1 i 5733-NKY-2650 5733-NKY-2650
1 5733-NKY-2652 5733-NKY-2652
1 5733-NKY-2653- 5733-NKY-2653
1 5733-NKY-2654 _ 5733-NKY-2654
- 1 5733-NKY-2683 PSF ANY SPEED(57XX-SS1)
1 5733-NKY-2924_ ENGLISH U/L SBCS PRIMARY
_i9 5733-NKY-4001 - SW KEY IST MT DIGIT(FEATURE 4
4 5733-NKY-4002 _ __S_W KEY 2ND MT DIGIT(FEATURE 4'
-10 _ 5733-NKY-4003 SW KEY 3RD MT DIGIT(FEATURE 4
6 5733-NKY-4004 SW KEY 4TH MT DIGIT(FEATURE 4
_ 1- 5733-NKY-4005 SW KEY 4TH MT DIGIT(FEATURE 4
10 5733-NKY-4006 SW KEY 2ND CPU DIGIT(FEATURE
- 6 5733-NKY-4007 SW KEY 3RD CPU DIGIT(FEATURE
4 5733-NKY-4008 SW KEY 4TH CPU DIGIT(FEATURE
3 5733- KY-4009 SW KEY 5TH CPU DIGIT(FEATURE
15 _ 5733-NKY-4010_-_ y SW KEY 6TH CPU DIGIT(FEATURE
11 _ 5733-NKY-40_11 _ SW KEY 7TH CPU DIGIT(FEATURE
I 5733-NKY-5809 -- MEDIA FEATURE
1 5733-OMF _ OMNIFIND
1 5733-OMF-0001 OMNIFIND PP
- I �- 5733-OMF-2935 MULTILINGUAL LANGUAGE _
1 _ 5733-OMF-5839 FOR DB2 FOR I T
1 5733-QU2 DB2 WEB QUERY FOR SYSTEM I
_ 1_^ 5733-Q_U2-2001 EPOE REGISTRATION-WEB QUERY - T
1 573_3-QU2-2010 P10 EPOE REGISTRATION-WEB QUERY
1 5733-QU2-2924 5733-QU2-2924
1 _5733-QU2-5839 OTHER MEDIA SUPPLY MEDIA
4 _ 5733-QU2-6345 - 5733-QU2-6345 V A
_ 1 - 5733-SP3 SWMA FOR 15/OS, 3 YR REG -
1 5733-SP3-0003 _ P05 SWMA 3 YR 24X7
1 - 5733-SPO 3-YR SWMA EXTENSION (94_07-515)
1 5733-SPO-0001 3 MO S PP W/3 YR EXTSWMA RGST
1 5733-WQE _ D6_2 WEB QUERY EXPRESS ED -
1 5733-WQE-0008 UPG 5733QU2 V1 PP W/1Y SWMA -�
4-~ 5733-WQE-0009- UPG 5733QU2 V1 PADD AUTUS OTC
_ 1 5733-WQX _ _ _ DB2 WEB QUERY_
1 573_3-WQX-0001 _ D WEB QUERY ONE IN
1 _ 5733-WQX-2935 MULTILINGUAL LANGUAGE
I 5733-WQX-5849 WEB QUERY FOR SYSTEM I EXP
1 5733-WQX-6001 WEB QUERY FOR SYSTEM I BASE
_ 1 5_733-WQX-6101 WEB QUERY FOR SYSTEM I EXP
5733-WQ_X-6401 WEB QUERY USER REG
1 5733-XT2 XML TOOLKIT
1- - 5733-XT2-0002 5733-XT2-0002
_ 1 5733-XT2-5819 5733-XT2-5819
I 5_770-AFI IBM ADVANCED FUNCTION PRINTING UTILITIES
-1 - 5770-AF1-0027 - AFP UTILITIES PG P5
1 - 5770-AF1-5827 LANG GR 1 _
1 _ 5770-PTI PERFORMANCE TOOLS _
1 - 5770-PTI-0680 UPG 5761PT1 V6 PG 10
1 -57_70-PTI-0687 UPG 5761PT1 V6 PG 10
1 5770-PT1-5827 LANG GR 1
_ 1 _ 5770-PT1-5947 LANG GR 1
I-- 5770-QU1 IBM QUERY FOR I
1 5770-QUI-0116 y 5770-QUI-0116
1 5770-QUI-5827 LANG GR 1
1 5770-SS1
1 5770-SSI-0446 UPG 5761SS1 V6 PSR
1 5770-SSI-1525 5770-SS1-1525
I 5770-SSI-5827 LANG GRP 1 SUPPLY
1 5770-SSI-5872 MACHINE CODE
1 5770-SSI-5938 5770SS1OPT 41
1 5770-SS1-6000 5770-SSI-6000
1 _ 5770-SS1-6001 EPOE UPG REG-BASE
8 ' 5770-SS1-6100 _ KEY/EPOE PER 5 USERS REG
i 5770-SS1 I
1 5770-SSI-138.3--..-IBM MEDIA CHARGE PKEYED PRODUCT
5770-SSA IBM I PER PROCESSOR BILLING -
_ 1 5770-SSA-1549 I I PP PP W/90D SWMA
5770-SSC - IBM_I PERUSER
7 5770-SSC-1560 I I PU P5 U
1 5770-SSC-1561 5770-SSC-1561
1! 5770-ST1 DB2 QUERY MGR AND SQL DEVKT
1 5770-STI-0785 UPG 5761ST1 V6 PG 10
1^_! 5770-STI-5827 LANG GR 1
1 5770-WDS RATIONAL DEVELOPMENT STUDIO
1 5770-WDS-1071 - RATIONAL DEVELOPMENT STUDI ONE
1- 5770-WDS-1133 UPG 5761WDS V6 PG 10 -_
15 5770-WDS-1139 UPG 5761WDS V6 PURS OTC - -
1 5770-WDS-1246 UPG 5761WDS V6 PG 10
15 5770-WDS-1252 _- UPG 5761WDS V6 PURS OTC~ _
1- 5770-WDS-1332- UPG 5761WDS V6 PG 10
15 5770-WDS-1338 y UPG 5761WDS V6 PURS OTC -
1 5770-WDS-5827 LANG GR 1
1 5770-WDS-5947 LANG GR 1
1 _57_70-WDS-5967 LANG GR 1 _
1 5770-WDS-5988 LANG GR 1
15 5770-WDS-6345 5770-WDS-6345
15 5770-WDS-6346 5770-WDS-6346
15 5770-WDS-6347 5770-WDS-6347
1 5770-XW1 Y IBM I ACCESS FAMILY
1 5770-XW 1-0974 5770-XW 1-0974
1 5770-XW1-5827 LANG GR 1
#12748
STATE OF NEW YORK)
) SS:
COUNTY OF SUFFOLK)
Karen Kine of Mattituck, in said county, being duly sworn, says that she is
Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at
Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that
the Notice of which the annexed is a printed copy, has been regularly published in
said Newspaper once each week for 1 week(s), successfully commencing on the
28th day of April, 2016.
Principal Clerk
Sworn to before me this day of 2016.
=LEGAL NOTICE
' -
—NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN,in II�
accordance with the provisions of Sec- 9 CRLINSKI
I tion 10:3_of the Geneial Municipal NOTARY PUBLIC-STATE OF NEW YORK
Law, that sealed bids are sought by No. 01V06105050
j the Town of Southold for the purchase Ougllfled In Suffolk County
}}' a Computer Server delivered to the ;
f Southold Town Hall,53095 Main Road, i My C9MMIssien Expires February 28,2020
Southold, New York.--Specifications ;
may be obtained at the Office of the R
Town Clerk,Town of Southold,Town
Hall,PO Box 1179,-53095 Main Road,
'Southold,New York 11971.
- The sealed bids, together'with a !
Non-Collusive Bid Certificate, will i
1 be received by the Town Clerk at the
Southold Town Hall, PO Box 1179,
53095 Main Road Southold, New
York, until 2:00 NM.,Thursday, May
12, 2016, at which time they ,will be
opened and read aloud in public.The\
Town Board of,the Town of Southold
reserves the right to reject any and all
I f, bids and waive any and all informali-
ties in-any bid should it be deemed in ;
the best interest of the Town of South-
old to do so, `
All bids must be•signed and sealed
-in envelopes plainly marked "Bid on
Server",and submitted to the Office of
t the Town Clerk.The bid price shall not
include any tax,federal,state,or local,-
from which'the Town of Southold is
exempt.
Dated: April 19,2016 -
ELIZABETH A.NEVILLE 1
SOUTHOLD TOWN CLERK
X12748-1T 4/28
STATE OF NEW YORK)
SS:
COUNTY OF SUFFOLK)
ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being
duly sworn, says that on the 25th day of April , 2016, she affixed a notice of
which the annexed printed notice is a true copy, in a proper and substantial manner, in a
most public place in the Town of Southold, Suffolk County, New York, to wit: Town
Clerk's Bulletin Board, 53095 Main Road, Southold, New York.
IT Server and Installation
lizabeth A. Neville
outhold Town Clerk
Sworn before me this
26th day of April , 2016.
N tary Public
LYNDA M. RUDDER
Notary Public,State of New York
No 01 RU6020932
Qualified in Suffolk County
Commission Expires March 8, 20 1
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 10:3
of the General Municipal Law, that sealed bids are sought by the Town of Southold for
the purchase a Computer Server delivered to the Southold Town Hall, 53095 Main
Road, Southold,New York. Specifications may be obtained at the Office of the Town
Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New
York 11971.
The sealed bids, together with a Non-Collusive Bid Certificate, will be received
by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road,
Southold, New York, until 2:00 P.M., Thursday, May 12, 2016, at which time they will
be opened and read aloud in public. The Town Board of the Town of Southold reserves
the right to reject any and all bids and waive any and all informalities in any bid should it
be deemed in the best interest of the Town of Southold to do so,
All bids must be signed and sealed in envelopes plainly marked "Bid on Server",
and submitted to the Office of the Town Clerk. The bid price shall not include any tax,
federal, state, or local, from which the Town of Southold is exempt.
DATED: April 19, 2016 ELIZABETH A. NEVILLE
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ON APRIL 28, 2016 AND FORWARD ONE (1) AFFIDAVIT
OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL,
PO BOX 1179, SOUTHOLD, NY 11971.
Copies to the following:
The Suffolk Times Town Board Members
Town Attorney Dodge Reports
Brown's Letters Burrelle's Information Services
Town Clerk's Bulleting Board
Town of Southold's IBM Power 8 Server Migration
Bid Specification
• Installation and configuration of the new Power 8 Server.
• Ensure configuration of Data Protection (i.e. Device Parity/Mirroring on the new server).
• Validate the entire system saves of the Power 8 Server prior to migration.
• Perform complete system backup of the old i520 Server.
• Installation of the System 36 Operating Environment on the new Power 8 Server, including applications and
compliers.
• Migration, conversion and testing of the AS400 systems to the new Power 8 Server,to include environment
variables, spooled files, queues, writers and printers, network, peripheral devices, data, and anything else that
may arise during the migration process.
• Migrate and convert existing data to achieve the same functional requirements that currently exist on the i520
Server. All of the existing applications on the Town's i520 must be installed on the Power 8 Server,this is to
include-but may not be limited to the following:
o Xerox/ACS Financials Application and suite of products
o Building Application
o RPS Version 3 with 7 years of data
o Police information system containing historical data
o Justice Court Application
o Building Permits Application
o Word Processing Documents
• Complete installation of Version 7.2 (Or the latest OS from IBM) and supported IBM Licensed Program Products
as needed.
• Install the current Version 7.2 cumulative and HIPER PTF packages.
• IBM Navigator for i installation.
• Operations Console to be installed and running on three workstations.
• Validation and testing of the installation and,migration.
• Optimization and performance tuning of the Power 8 Server.
• Perform and validate a complete system backup and implementation of the Town's backup procedures.
• Perform a review of the Town's backup procedures and optimize them.
• Town of Southold Information Technology Department approval and sign-off.
• Travel expense (If applicable).
Town of Southold IBM Power 8 Server Hardware and Software
Bid Specification
HARDWARE
QUANITY ITEM NUMBER DESCRIPTION
1 8286-41A POWER 5814
1 8286-41A-0041 DEVICEPARITYPROTECTION ALL
1 8286-41A-0267 I PARTITION SPECIFY
1 8286-41A-2145 PRIMARY OS I
1 8286-41A-4650 NO FACTORY INTEGRATION IND
1 8286-41A-5000 SOFTWARE PRELOAD REQUIRED
1 8286-41A-5557 SYS CONSOLEETHERNET NO IOP
1 8286-41A-5771 SATA SLIMLINE DVDRAM DRIVE
1 8286-41A-5899 PCIE2 4PORT 1GBE ADAPTER
2 8286-41A-6470 PWR CRD 1.8M 6FT WALL 125V15A
1 8286-41A-9300 LANGUAGE GROUP SPCFUS ENG
1 8286-41A-9441 NEW I LIC CORE COUNTER
3 8286-41A-9448 OTHER I LIC CORE COUNTER
2 8286-41A-EB2L AC POWER SUPPLY 900W
1 8286-41A-EB72 17.2 INDICATOR
1 8286-41A-ECBY SAS AE1 CABLE 4M HD NARROW
1 8286-41A-ECCF PORT CONVERTER CABLE FOR UPS
1 8286-41A-EJOP BACKPLANE 18 SFF DUAL IOA
1 8286-41A-EJ10 PCIE3 SAS TAPEDVD ADAPTER
1 8286-41A-EJT9 FRONTBEZELBBAY BACKPLANE
1 8286-41A-EJTN RACK MOUNT RAIL KITL
1 8286-41A-ELSU ESDU LOAD SOURCE SPECIFY
1 8286-41A-EM8B 16 GB DDR3 MEMORY
1 8286-41A-EPXK 4CORE 3.02GHZPOWER8 PROCCARD
4 8286-41A-EPYK ONEPROCESSORCOREACTIVATIEPXK
1 8286-41A-ESC6 SHB
8 8286-41A-ESDU 139GB 15K RPM SAS SFF3 DISK
1 8286-41A-EU19 VELCRO TIES CABLE LABELS
1 8286-41A-EU2C EXPRESS EDITION 4CORE I
1 3580-1-15S SYSTEM STORAGE TS2250 TAPE DRIVE EXPRESS MODEL H5S
1 3580-H5S-7003 3580 RACK MOUNT KIT
1 3580-H5S-9400 ATTACHED TO 15/OS&OS/400 SYSTEM
1 3580-H5S-9800 2.8 M POWER CORD 125V US/CANADA
1 3580-H5S-9848 RACK DEVICE TO PDU LINE CORD
1 3580-H5S-AGGE SHIPPING AND HANDLING CHARGE
Town of Southold IBM Power 8 Server Hardware .and Software
Bid Specification
SOFTWARE
QUANITY ITEM NUMBER DESCRIPTION
1 5372-IS5 VERSION 5 SOFTWARE PRELOAD
1 5372-IS5-0568 HW ROUTING CODE 8286 41A
1 5372-IS5-1000 OS/400(5722-SSI)
1 5372-IS5-1001 AFP UTIL(5722-AF1)
1 5372-IS5-1008 PERF TOOLS (5722-PT1)
1 5372-IS5-1009 QUERY(5722-QU1)
1 5372-IS5-1011 D132 QRY(5722-STI)
1 5372-IS5-1012 XW1 CLIENT PROCESSOR(5722-XW1)
1 5372-IS5-1015 WEBSPHERE DEV STUDIO (57XX-WDS/5...
1 5372-IS5-1503 PSF ANY SPEED (57XX-SSI)
1 5372-IS5-1508 MANAGER (5722-PTI)
1 5372-IS5-1550 ILE COMPILERS(57XX-WDS)
1 5372-IS5-1551 HERITAGE COMPILERS (57XX-WDS)
1 5372-IS5-1552 APPLICATION DEVELOPMENT TOOLSET(57X...
1 5372-IS5-2924 ENGLISH U/L SBCS PRIMARY
1 5372-IS5-3572 V7112 RELEASE SPECIFY
1 5372-IS5-5000 PRE-LOAD
1 5372-IS5-5050 ACTIVE PROCESSOR QUANTITY
40 5372-IS5-5052 USERS
1 5372-IS5-6023 HARDWARE ROUTING CODE
1 5372-IS5-6027 WEBSPHERE EXPRESS V8.0 5722 W
1 5372-IS5-6028 WEB QUERY SYS I BASE
1 5372-IS5-6029 WEB QUERY SYS I EXPRESS
1 5372-IS5-6032 WEB QUERY USER REGISTRATION
1 5372-IS5-6036 WEBSPHERE EXPRESS V8.5
1 5372-IS5-9209 INTEGRATE IN MANUFACT SPEC
1 5665-WQE 90 DAY SWMA TRANSFER 5770WQE
1 5665-WQE-0001 0001 PER PROC CORE 7X24 90D REG
1 5665-WQE-0002 PER PROCESSOR CORE 90D REG
1 5722-WE2 WEB ENABLEMENT FOR 15/OS
1 5722-WE2-1787 WEBSHPERE EXPRESS 7.0
1 5722-WE2-1794 WEBSPHERE EXPRESS 8.0 PSRVS NC
1 5722-WE2-2924 ENGLISH U/L SBCS PRIMARY
1 5722-WE2-5909 WEBSPHERE EXPRESS 6.1 CD
1 5722-WE2-5910 WEBSPHERE EXPRESS V8.0
1 5722-WE2-5912 WEBSPHERE EXPRESS V8
1 5733-NKY REMOVE KEYS EPOES TRANSFER SW
I 5733-NKY-2508 BASIC N/C 5733-OMF OMNIFIND
1 5733-NKY-2509 BASIC N/C 5733-OMF OMNIFIND
1 5733-NKY-2511 5769-STI AND 5722-STI
1 5733-NKY-2525 5769-PTI AND 5722-PT1
1 5733-NKY-2582 5733-NKY-2582
1 5733-NKY-2610 5769/5722-PT1...MNGR FEAT
1 5733-NKY-2648 5733-NKY-2648
1 5733-NKY-2649 5733-NKY-2649
1 5733-NKY-2650 5733-NKY-2650
1 5733-NKY-2652 5733-NKY-2652
1 5733-NKY-2653 5733-NKY-2653
1 5733-NKY-2654 5733-NKY-2654
1 5733-NKY-2683 PSF ANY SPEED (57XX-SSI)
1 5733-NKY-2924 ENGLISH U/L SBCS PRIMARY
9 5733-NKY-4001 SW KEY 1ST MT DIGIT(FEATURE 4
4 5733-NKY-4002 SW KEY 2ND MT DIGIT(FEATURE 4
10 5733-NKY-4003 SW KEY 3RD MT DIGIT(FEATURE 4
6 5733-NKY-4004 SW KEY 4TH MT DIGIT(FEATURE 4
1 5733-NKY-4005 SW KEY 4TH MT DIGIT(FEATURE 4
10 5733-NKY-4006 SW KEY 2ND CPU DIGIT(FEATURE
6 5733-NKY-4007 SW KEY 3RD CPU DIGIT(FEATURE
4 5733-NKY-4008 SW KEY 4TH CPU DIGIT(FEATURE
3 5733-NKY-4009 SW KEY 5TH CPU DIGIT(FEATURE
15 5733-NKY-4010 SW KEY 6TH CPU DIGIT(FEATURE
11 5733-NKY-4011 SW KEY 7TH CPU DIGIT(FEATURE
1 5733-NKY-5809 MEDIA FEATURE
1 5733-OMF OMNIFIND
1 5733-OMF-0001 OMNIFIND PP
1 5733-OMF-2935 MULTILINGUAL LANGUAGE
1 5733-OMF-5839 FOR DB2 FOR I
1 5733-QU2 DB2 WEB QUERY FOR SYSTEM I
1 5733-QU2-2001 EPOE REGISTRATION -WEB QUERY
1 5733-QU2-2010 P10 EPOE REGISTRATION -WEB QUERY
1 5733-QU2-2924 5733-QU2-2924
1 5733-QU2-5839 OTHER MEDIA SUPPLY MEDIA
4 5733-QU2-6345 5733-QU2-6345
1 5733-SP3 SWMA FOR I5/OS, 3 YR REG
1 5733-SP3-0003 P05 SWMA 3 YR 24X7
1 5733-SPO 3-YR SWMA EXTENSION (9407-515)
1 5733-SPO-0001 3 MO S PP W/3 YR EXT SWMA RGST
1 5733-WQE DB2 WEB QUERY EXPRESS ED
1 5733-WQE-0008 UPG 5733QU2 V1 PP W/1Y SWMA
4 5733-WQE-0009 UPG 5733QU2 V1 PADD AUTUS OTC
1 5733-WQX DB2 WEB QUERY
1 5733-WQX-0001 D WEB QUERY ONE IN
1 5733-WQX-2935 MULTILINGUAL LANGUAGE
1 5733-WQX-5849 WEB QUERY FOR SYSTEM I EXP
1 5733-WQX-6001 WEB QUERY FOR SYSTEM I BASE
1 5733-WQX-6101 WEB QUERY FOR SYSTEM I EXP
4 5733-WQX-6401 WEB QUERY USER REG
1 5733-XT2 XML TOOLKIT
1 5733-XT2-0002 5733-XT2-0002
1 5733-XT2-5819 5733-XT2-5819
1 5770-AFI IBM ADVANCED FUNCTION PRINTING UTILITIES
1 5770-AFI-0027 AFP UTILITIES PG P5
1 5770-AFI-5827 LANG GR 1
1 5770-PTI PERFORMANCE TOOLS
1 5770-PTI-0680 UPG 5761PT1 V6 PG 10
1 5770-PTI-0687 UPG 5761PT1 V6 PG 10
1 5770-PTI-5827 LANG GR 1
1 5770-PTI-5947 LANG GR 1
1 5770-QUI IBM QUERY FOR I
1 5770-QU 1-0116 5770-QU 1-0116
1 5770-QUI-5827 LANG GR 1
1 5770-SS1 IBM I
1 5770-SSI-0446 UPG 5761SS1 V6 PSR
1 5770-SSI-1525 5770-SS1-1525
1 5770-SSI-5827 LANG GRP 1 SUPPLY
1 5770-SSI-5872 MACHINE CODE
1 5770-SS1-5938 5770SSI OPT 41
1 5770-SSI-6000 5770-SS1-6000
1 5770-SSI-6001 EPOE UPG REG - BASE
8 5770-SS1-6100 KEY/EPOE PER 5 USERS REG
1 5770-SS1 IBM I
1 5770-SSI-1383 MEDIA CHARGE PKEYED PRODUCT
1 5770-SSA IBM I PER PROCESSOR BILLING
1 5770-SSA-1549 I I PP PP W/90D SWMA
1 5770-SSC IBM I PER USER
7 5770-SSC-1560 I I PU P5 U
1 5770-SSC-1561 5770-SSC-1561
1 5770-STI DB2 QUERY MGR AND SQL DEVKT
1 5770-STI-0785 UPG 5761ST1 V6 PG 10
1 5770-STI-5827 LANG GR 1
1 5770-WDS RATIONAL DEVELOPMENT STUDIO
1 5770-WDS-1071 RATIONAL DEVELOPMENT STUDI ONE
1 5770-WDS-1133 UPG 5761WDS V6 PG 10
15 5770-WDS-1139 UPG 5761WDS V6 PURS OTC
1 5770-WDS-1246 UPG 5761WDS V6 PG 10
15 5770-WDS-1252 UPG 5761WDS V6 PURS OTC
1 5770-WDS-1332 UPG 5761WDS V6 PG 10
15 5770-WDS-1338 UPG 5761WDS V6 PURS OTC
1 5770-WDS-5827 LANG GR 1
I 5770-WDS-5947 LANG GR 1
1 5770-WDS-5967 LANG GR 1
1 5770-WDS-5988 LANG GR 1
15 5770-WDS-6345 5770-WDS-6345
15 5770-WDS-6346 5770-WDS-6346
15 5770-WDS-6347 5770-WDS-6347
1 5770-XW1 IBM I ACCESS FAMILY
1 5770-XW1-0974 5770-XW1-0974
1 5770-XW1-5827 LANG GR 1
NON:COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived at by the bidder independently and
has been submitted without collusion with any other vendor of materials, supplies or equipment
of the type described in the invitation for bids, and the contents of this bid have not been
communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or
agents, to any person not an employee or agent of the bidder or its surety on any bond furnished
herewith prior to the official opening of the bid .
Signed:
Print name
Corporate Title
(if any)
Company Name
Mailing Address
Phone Number
BID ON IT Server and Installation
Rudder, Lynda
From: Reisenberg, Lloyd
Sent: Thursday, April 21, 2016 2:04 PM
To: Rudder, Lynda
Subject: Sever Bid
Attachments: Migration Hardware Software Bid-Power 8.docx
The bid is for the purchase of an IBM Power 8 server which is to include the installation, migration and conversion of
existing data to the new server.
Attached are the specifications for the migration, hardware and software.
Thanks for your help.
Lloyd H. Reisenberg
Network and Systems Administrator
Town of Southold,New York
www.southoldtownny.pov
Iloydr@southoldtownny.pov
0: 631-765-1891 1 M:631-879-1554 I F: 631-765-5178
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged
information It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is
prohibited and may violate applicable laws including the Electronic Communications Privacy Act If you are not the
intended recipient, please contact the sender and destroy all copies of the communication.
1
Southold Town Board- Letter Board Meeting of March 22, 2016
RESOLUTION 2016-311 Item# 5.35
o F
ADOPTED DOC ID: 11746
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2016-311 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
MARCH 22, 2016:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the
Town Clerk's office to advertise for a ISM I series server for use in the IT department at Town
Hall.
Elizabeth A.Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: William P. Ruland, Councilman
SECONDER:Louisa P. Evans, Justice
AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell
Generated March 22, 2016 Page 45
Rudder, Lynda
From: legals <legals@timesreview.com>
Sent: Monday, April 25, 2016 11:14 AM
To: Rudder, Lynda
Subject: Re: Server for publication 4/28
Good morning,
The legal notice has been scheduled to be published in the 4/28 edition of the Suffolk Times.
Thank you and have a great day!
Best regards,
TI ss V
REVIEWJ
MEOIA GROUP
Lindsay Riemer
Assistant Sales Coordinator
631.298.3200 ext. 235
631.354.8032 (direct)
631.298.0410 (fax)
Iriemer@tlmesreview,com
www.timesreview.com
From: "Rudder, Lynda" <Ivnda.rudder@town.southold.nv.us>
Date: Monday, April 25, 2016 11:17 AM
To: "Cushman,John" <John.Cushman@town.southold.ny.us>, Lee Peters<legals@timesreview.com>, Lisa Finn
<lisaahfinn@gmail.com>, "Michaelis,Jessica" <lessicam@southoldtownny.gov>, "Reisenberg, Lloyd"
<Lloyd.Reisenberg@town.southold.ny.us>, "Southold Local (denise@southoldlocal.com)" <denise@southoldlocal.com>,
"Dinizio,James" <lames.dinizio@town.southold.ny.us>, "Doherty,Jill" <iill.doherty@town.southold.nv.us>, "Doroski,
Bonnie" <Bonnie.Doroski@town.southold.ny.us>, "Ghosio, Bob" <bob.ghosio@town.southoId.ny.us>, Louisa Evans
<lpevans06390@gmail.com>, "Neville, Elizabeth" <E.Neville @town.southold.ny.us>, "Noncarrow, Denis"
<denisn@southoldtownny.gov>, "Rudder, Lynda" <Ivnda.rudder@town.southold.ny.us>, "Russell, Scott"
<scottr@southoldtownny.gov>, "Standish, Lauren" <Lauren.Standish@town.southold.nv.us>, "Tomaszewski, Michelle"
<michellet@town.southold.nv.us>, William Ruland <rulandfarm@vahoo.com>, "Duffy, Bill"
<billd@southoldtownny.gov>, "Kiely, Stephen" <stephen.kiely@town.southold.nv.us>, "Silleck, Mary"
<marvs@southoldtownny.gov>
Cc: "Tomaszewski, Zachary" <zact@southoldtownny.gov>
Subject:Server for publication 4/28
Please publish in the 4/28 edition of the Suffolk Times and the town website
1