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HomeMy WebLinkAboutMPD-03/16/2016 MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Wednesday, March 16, 2016 @ 6:30 p.m. Presiding Commissioners Gerard Goehringer, Co-Chairperson Michael Ryan, Co-Chairperson Nicholas Deegan, Commissioner Call to Order Pledge Approval of 3/2/16 Meeting Minutes Presented via email Treasurer's Report Shelley Maddaloni Clerk's Report Lydia Tortora Maintenance Report Ed Grohoski PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes Appointment @ 7:00 p.m.: Nancy Hartmann, Lifeguard Supervisor Position 1. Aldrich Lane —Turf Field (review materials and set Public Informational Meeting) 2. Breakwater Beach Pavilion Survey Update 3. Veterans Park Playground — revised PlaySafe Proposal 4. Purchase Vacuum Cleaner 5. SandPro Machine for Fields 6. Payroll Service 7. Capital One Bank Signatories RESOLUTIONS Resolution No. 2016-28 authorizing Doug Cooper to clean up debris at Breakwater Beach Resolution 2016-29 appointing to the position of Seasonal Park Attendant, part-time, to open and close the gates at Vets and Breakwater daily Resolution 2016-30 appointing Nancy Hartmann as Lifeguard Supervisor for the 2016 Summer Season Resolution 2016-31 approving payment to NYS DMV to obtain a duplicate title for the 1989 Dodge Ram pick-up truck Resolution 2016-32 amending Resolution 2016-_ purchasing equipment to retrofit the Vets Park playground Resolution 2016-33 scheduling April meeting dates Resolution 2016-34 approving Bill Register and authorizing payment of current bills EXECUTIVE SESSION Matters involving employment of particular person(s) PUBLIC COMMENTS ' MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES MARCH 16, 2016 Attendance Gerard Goehringer, Co-Chairperson Michael Ryan, Co-Chairperson Nicholas Deegan, Commissioner David Prokop, Legal Counsel Shelley Maddaloni, Treasurer Lydia Tortora, Clerk - Lynne Krauza, Secretary CALL TO ORDER • Secretary L. Krauza called the meeting to order at 6:32 p.m. G. Goehringer arrived late to the meeting. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES Motion by M. Ryan, seconded by N. Deegan, all in favor and motion carried to approve the Minutes from the March 2, 2016 meeting. TREASURER'S REPORT S. Maddaloni reported that cash totaled$24,491.92, Money Market Account totaled $1,277,944.50,petty cash totaled$300.00, assets totaled$1,317,002.63, liabilities totaled $5,014.45, fund balance totaled$1,302,736.42, liabilities totaled$3,558.10, fund balance totaled $1,299,178.32, leaving a liabilities and fund balance total of$1,302,736.42. She said we received$15,000 in tax revenue from the Town and deposited the monies in the Money Market Account. She said the bills for Carrot Top (2 flags), Countrytime Cycle (bikes for Easter Egg Hunt), DMS (Breakwater materials), Janvey (vacuum), Ink Spot(flyers for Easter Egg Hunt), Kolb (air grills), and Lou's Service (2010 Ford,power steering and brake repairs) were not standard monthly bills. G. Goehringer said he told the maintenance crew to be mindful of the miles on Park District vehicles so that oil changes are done accordingly. She also said there was a small reimbursement to N. Deegan for a Home Depot bill and asked N. Deegan to obtain a copy of our tax exempt certificate so that we don't pay sales tax on purchases. She said the budget includes the additional tax revenues. L. Tortora reiterated for the public present at the meeting that the monies reflected in our account does not reflect all of the costs appropriated for this year's budget. Motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried to accept and approve the Treasurer's Report. CLERK'S REPORT L. Tortora said her Report is now being prepared in accordance with the auditor's recommendations. She said the Mobi-Mats were delivered yesterday. She said Friends of the Library want to host a concert in the park on Sunday, 8/21/16, from 3-6 p.m., no admission charged. The actual concert is scheduled from 4-5:30 p.m. She said they estimate about 40 people and that we normally charge them a$100 fee and a$50 late close-up fee if people leave after 6 p.m. She asked the Commissioners to consider waiving the late close-up fee. N. Deegan and M. Ryan agreed to waive this fee. G. Goehringer was not present for this discussion. L. Tortora said she has been holding 8/20/16 for the Mattituck Fire Department's annual picnic but has not heard back from anyone to confirm. She asked the Commissioners how long she should hold the date given the recent activity and inquiries for bookings. She has reached out to them twice with no response. D. Prokop suggested that G. Goehringer contact the Fire Department. M. Ryan said that he spoke with Mr. Griffin from the Mattituck Fire Department and offered them the Yacht Club for their car show instead of Vets and that we would waive our fee. N. Deegan stated that we offered them several other Sundays as well in May and June. G. Goehringer said that the Fire Department is really upset that we would not agree to allow them to host their car show on the Saturday of Memorial Day weekend. L. Tortora said that the Group for the East End is holding their beach cleanup at Breakwater and Bailie Beaches this Sunday from 8 —Noon. She said some local Scouts are assisting them. She said we have received a total of$1,375 in donations from the Easter Egg Hunt. She said the surplus acceptance bids have gone well and that everyone has picked up their equipment except for the Dodge truck because we need to apply for a duplicate title. She said she has the registration. She received to date $793 for these items. She said she has hired Nick Piraino as the temporary,part-time Park Attendant to close the gates at Vets and Breakwater beaches daily at dusk. She said he is a Junior at Stony Brook University and that he wants to be a History Professor. She said she spoke with Civil Service today about this position and they are sending her the paperwork. She said she emailed all the soccer clubs last week and reminded them that completed applications are due 3/15. She said she always gives Coaches extra practices to collect waiver forms. She said Chrissy had the baseball clubs. She said most Clubs are late this year in submitting completed paperwork. She said Mattituck Soccer Club paid the Team fee but not non-resident fees and their applications are incomplete. She said North Fork United submitted their rosters but have not yet paid fees. She said the Long Island Ladies Soccer League have submitted their completed paperwork and paid all fees. Chrissy said that we should have all paperwork from Mattituck Soccer Club and North Fork United by Friday. She said that as of the update that Chrissy gave her today, we haven't received anything from Mattituck Mets and she was told that they were on our fields last weekend practicing at the Yacht Club. She said Chrissy contacted Tim McCaffery. M. Ryan said to issue a directive for them that they cannot use the fields until all paperwork is submitted especially insurance. L. Tortora said she will let Tom McCaffery know that they can't practice on our fields without a permit. D. Prokop said we have a Policy in place that is: No permit,No play. M. Ryan said that baseball has declined and outside oft-ball there won't be much use for our fields. He said Bay Avenue is more suited for Little League. D. Prokop and the Commissioners audited Girl Scout Troop 1820 and Boy Scout Troop 23 and everything was found to be in order. Motion by M. Ryan, seconded by G. Goehringer, all in favor and motion carried to accept and approve the Clerk's Report. • MAINTENANCE REPORT We received a Maintenance Report for February and March for this meeting. We also received a list of upcoming work projects. N. Deegan said that Ed Grohoski is not sure of his responsibility because he is not in charge of the crew and he is trying to understand what the other men do. He said Ed would like the Commissioners to clarify his role. N. Deegan said we need a foreman or to have someone in charge. G. Goehringer said the Commissioners will discuss this in Executive Session this evening. N. Deegan said the maintenance crew are repairing the baseball fence at the Yacht Club and adding two more sections. He said they haven't started on the floating docks yet at Love Lane. He said they need to fill the potholes at the Breakwater Beach parking lot and the Yacht Club parking lot and will need to order RCA fill materials. He said they are also working on the baseball fields. G. Goehringer suggested Ed provide a list of what will be done in the spring that can be included in meeting packets. N. Deegan said they are also painting the Vets building. Motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried to accept and approve the Clerk's Report. APPOINTMENT NANCY HARTMANN—LIFEGUARD SUPERVISOR FOR 2016 SUMMER SEASON M. Ryan asked if there were any changes in the qualifications for this position. She said there are no changes and she is updating her Certificate. She said she has 7 lifeguards not returning and that the new lifeguards are taking an 8 week class. She said lifeguards need CPR. She said the Board of Health contacted her about what they need and that she will make sure she has all of the proper forms arld Beach Plan on the properties. She said she is holding a meeting in May with the lifeguards. She said she needs to look at our equipment(rescue boards, lifeguard stands, etc.) and asked if we were using time clocks again. She said she would like to order the tee shirts first aid kits from East End Sporting Goods. She was authorized to order these items so long as the cost is under$500, otherwise we have to follow the Procurement Policy and obtain quotes. She said the rescue boards, lifeguard stands and backboards are the costly items if we need to order new. The lifeguards will start on Friday, 6/24/16. Nancy said she will check our equipment and supplies and advise what we need. G. Goehringer stated that we have not replaced the wheelchair with the damaged wheels yet. M. Ryan informed Nancy that we were installing 100- of mobi-mat material at Breakwater Beach that is ADA compliant. Nancy said the only problem they have at Breakwater is the amount of garbage. She said she needs daily garbage pickup. She said there are no issues at Vets. N. Deegan will inform the maintenance crew to make daily garbage runs at Breakwater during the summer season. Nancy said she needs a"go to"person for weather issues and it was agreed that N. Deegan would be that person. ALDRICH LANE—TURF FIELD M. Ryan introduced himself to our audience and spoke about his proposed turf field at Aldrich Lane. He said he has witnessed hundreds of thousands of dollars in investment funds at Vets and feels it is time to spread out some of the funds to other properties. •He said with the recent sale of properties and FEMA reimbursement from the Vets bulkhead, we are investing some of those funds in a pavilion at Breakwater at a cost of approximately $70,000-$80,000 that will require Trustees approval. He said we have 9 parcels, i.e., Vets (which is the crown jewel), Breakwater, marina/boat ramp and the athletic fields (Bay Avenue, Yacht Club and Aldrich Lane). He said that the highest demand is of Aldrich Lane. He said this is our only multi-use field for soccer and lacrosse and that is was originally a baseball diamond. He said this proposal is for the field inside the fence at Aldrich Lane and that there are two proposals at this time, one for 100,000 sq. ft. or 80,000 sq. ft. He said turf fields cost between$9-$11 per square foot. He said the first proposal could cost over$1,000,000 and the second proposal (or plan b) could cost approximately$700,000. He said we have substantial cash reserves at this time and feels we are obligated by law to reinvest those funds in park improvements. G. Goehringer stated that we need to deal with the drainage issues and the parking lot at Aldrich Lane. Mr. Morris asked how long turf fields last and M. Ryan said the warranty is 8 years but the sub- base will last between 20-30 years. The topical coating comes with an 8 year warranty. M. Ryan said that the people he has spoken with have told him that they are routinely getting 15 years on the topical coating. M. Ryan said the cost after 10 years for maintenance is about 50% of the purchase price. M. Ryan said a grass or sod fields presents challenges with over use and weather issues. He said now the fields are not used for the entire winter or summer and teams want to play year round. He said Mattituck School has become more focused on lacrosse. N. Deegan said that turf fields require a lot of maintenance and we would need specific equipment that we don't have that presents another expense. He said since 2003 Mattituck High School have used the fields and the players have improved and have won State championships. He said a 110' x 75' field with sod would cost about$65,000 and the drainage work would cost about$15,000 and to revamp the irrigation would cost about$5,000 and feels that this would be a better way to go. He said he feels sod is better for play. He also said to add bathrooms to the storage building at Aldrich would cost about$45,000,tennis,court repairs about$10,000,parking lot repairs at Breakwater and Yacht Club about$70,000 and playground repairs at Vets or possible replacement of playground could cost about$75,000. He said these are some of our other needs to spend the monies on. He said we could hire a specialist to train our maintenance crew on caring for sod. N. Deegan also said that Strawberry Fields is an option for use. M. Ryan said a turf field is not more maintenance and the only equipment we will need is a groomer and sweeper. He said grass requires seed, fertilizer, irrigation, weed killer, lime, etc. and is heavy duty maintenance and the over use issues make it worse. He also said that a sod field once installed can't be used for at least 6-8 months because it needs to set before you can play on it which would mean the fields would be closed for at least half a year. He said there are 38 teams using the fields now, about 600+kids. S. Maddaloni questioned the number of kids at 600+ and thought that was too high. A member in the audience said that number must include kids playing more than one sport. He reminded everyone in attendance that the High School track passed overwhelmingly and feels we should let the public decide on the turf field proposal. He also said that Southold passed a$10,000,000 bond recently. Mr. Tillman said he is not speaking on behalf of the democratic party but as a resident and said he has never given much thought to astro turf until about a month ago when ecological and health issues were brought to the surface. He said there have been reports about various forms of health problems from these fields especially with goalies and various forms of cancer. He said these fields use recycled tires and there is something in them that is carcinogenic. He said he will give M. Ryan evidence of these reports. He also said that the infill gets caught in the cleats. M. Ryan said there are multiple types of infill materials besides recycled tires such as sneakers and an organic type. He said that Penn State,NYC and CT have all done studies and discount these facts. Mr. Tillman asked M. Ryan if we would be willing to submit a sample of the infill to Cornell Cooperative for testing. M. Ryan said it is premature at this time to do so given the fact we are in the very preliminary stages of this proposal. He said if and when we get to the point of selecting an infill material, he would agree to have it tested. M. Ryan stated that the public deserves to have all information about this proposal prior to any referendum vote. M. Ryan said due to the fact that kids will be mostly using this field, we would obtain the cost information for an organic infill. He said he disagrees with N. Deegan about Strawberry Fields because based on his research that field is not good for play. Amy Praeger, soccer coach, agreed with M. Ryan having had her team play on that field. She said it is a field that promotes injuries. N. Deegan said we have an obligation to the taxpayers. M. Ryan said we can't build a team with just Mattituck-Laurel residents and that the Park District could benefit in fees. He said it seems that the kids play either soccer or lacrosse and there are over 200 kids in one Club. He said he agrees that our first obligation is to the residents of the Park District and said because we took public money for the lights at this field we are obligated to allow all kids in the Township to play. When asked what we charge non-residents, L. Tortora said we charge a$10 fee per non-resident, per season. Irene Bradley said it will take a long time to recoup the cost of a turf field. L. Tortora asked what the fees would be. M. Ryan said it will be up to the new Commissioners as he would not be here next year. L. Tortora said she felt people should know the fees before voting on this proposal. Mr. Morris stated that he heard that abrasions are worse when kids fall on a turf field as opposed to grass or sod. M. Ryan said there is documentation that states that injuries are less regardless of the outside temperature. Ms. Bradley said she heard that turf gets dangerously hot in the summer and M. Ryan said not with the new materials they use now. M. Ryan reiterated that according to his research the health risks are not what people are saying. Amy Praeger said she has personal experience as a player and coach that the infill does not stay in the cleats. She said there are many issues with Aldrich Lane where play has stopped due to drainage issues. M. Ryan said a leaching system is installed under the turf to prevent drainage issues. L. Tortora questioned whether the turf would cover the entire area inside the fence, both fields la and lb. M. Ryan said just lb, which would be 80,000 sq. ft. because la is not a full size field. N. Deegan suggests a shared use field with the School District and M. Ryan said we tried to work out an agreement with the School and that will not happen. Mr. Tillman reminded everyone that it took about 60-70 years before cancer and smoking cigarettes became reality and we could be faced with the same issues here. M. Ryan said turf is more environmental conscious because we are not using pesticides. Mr. Tillman said be careful who prepares the studies. Louise Harrison,who said she was a Conservation Biologist, asked the Commissioners to inquire as to whether this proposal would be subject to SEQRA. She said to review the rules and make sure this proposal doesn't require an Environmental Assessment Form and further initiating a SEQRA process. G. Goehringer said we would normally do that through an engineering firm. She also said to review whether we would have to comply with storm water rules. Mr. Tillman brought up the earlier conversation about the baseball team playing on our fields without a permit and the liability issue and that we should shut them down. M. Ryan said we issued the directive to L. Tortora who will relay it to the coach tomorrow. M. Ryan said he wants to hold a meeting for the public to obtain feedback on this proposal. He said this proposal will bring us into the 21st Century. Ms. Bradley said it doesn't make sense to spend this money for the benefit of the entire Township by placing the burden on the Mattituck- Laurel residents. N. Deegan said he feels the Park District serves the public well and does not agree with a turf field. The Conservation Biologist asked if the monies are required to be spent on capital improvements. L. Tortora explained that the $240,000 received in the sale of two properties has to be used for site improvements but the remaining amount does not. G. Goehringer said we need to address bathroom facilities at Aldrich Lane and more usable Truck stalls and this could cost about$200,000. N. Deegan said his list of necessary repairs that he stated earlier total approximately$400,000. Mr. Morris queried the time frame for this proposal and M. Ryan said we are not certain yet. BREAKWATER BEACH PAVILION SURVEY UPDATE D. Prokop said the surveyor told him we should have the survey next week and upon his receipt he will circulate same. G. Goehringer said the pavilion area is already staked out. VETERANS PARK PLAYGROUND—REVISED PLAYSAFE PROPOSAL N. Deegan spoke with Sal from PlaySafe and Sal sent him a revised proposal for equipment only and no installation and feels that our maintenance crew can install this equipment. G. Goehringer said at this time of year coming into our busiest season is not the time to add more duties and feels we should go with the original Proposal including installation and wants to get it done. He explained that we are dealing with a sole source provider. He said everything is so rusty it will have to be cut out and will make installation timelier. N. Deegan said this job will take about 3 days and about 3 people. All Commissioners agreed to proceed with the original Proposal including installation which was approved at our January 12, 2016 meeting. The amended resolution placed on tonight's agenda will be eliminated. VACUUM CLEANER M. Ryan recused himself from this discuss due to a conflict. L. Tortora said we purchased the vacuum because the men loved it and the bill is on tonight's Bill Register for approval. G. Goehringer and N. Deegan were in agreement with this purchase and there was no need for quotes due to the fact that it cost under $500. SANDPRO MACHINE FOR FIELDS • N. Deegan stated that purchasing this machine would do a better job at Yacht Club and Bay Avenue fields and would like to purchase this machine. M. Ryan said there is one baseball team using the fields now and feels there is no need to spend this money. G. Goehringer and M. Ryan were in agreement not to purchase this machine. PAYROLL SERVICE S. Maddaloni handed out quotes from Paychex and ADP to the Commissioners and Legal Counsel. She said Paychex is the lowest quote and she has never seen the cost for this type of service so low. She said the only way to not be charged for delivery is if all employees agreed to direct deposit. She said Paychex is based in Hauppauge. She said they may give us a discount each year we retain them. D. Prokop said that the Commissioners will consider this incontext with the audit review. CAPITAL ONE BANK SIGNATORIES S. Maddaloni said that there are Commissioners as signatories that are no longer Commissioners. She said N. Deegan is the only current Commissioner as a signature on our account. She said she is also a signatore as the Treasurer. She said we need a third signatore and feels that L. Tortora should be considered. She said you will need to go to the Bank and sign the form. D. Prokop said he will review our Enabling Act to see if there is anything that states who should be signers. As of now,N. Deegan and S. Maddaloni are authorized to sign checks. L. Tortora recommended that two Commissioners be authorized signers. D. Prokop agrees with L. Tortora. It was agreed that M. Ryan will be the second Commissioner to be a signer on the account. MISCELLANEOUS G. Goehringer said that Denise Geis will attend either our April Work Session or meeting to recap the Easter Egg Hunt. He will let Lynne know which meeting to schedule her for. PUBLIC COMMENT Irene and John Bradley, Susan Kujawski,Arthur Tillman, Mel Morris,Amy Praeger, Louise Harrison, Denise Civiletti with Times Review and Paul Squire with Suffolk Times were in attendance at the meeting along with a few other people. All public comments are listed under the discussion about the turf field proposal at Aldrich Lane. EXECUTIVE SESSION Motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried for the Commissioners and Legal Counsel to go into Executive Session at 8:30 p.m. to discuss personnel matters. Motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried for the Commissioners and Legal Counsel to come out of Executive Session at 9:05 p.m. to discuss personnel matters. RESOLUTIONS Resolution 2016-28 authorizing Doug Cooper to clean up debris at Breakwater Beach was unanimously approved. Motion by M. Ryan, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2016-28. Resolution 2016-29 appointing Nick Piraino to the position of temporary, part-time Park Attendant was unanimously approved. Motion by M. Ryan, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2016-28. Resolution 2016-30 appointing Nancy Hartmann as Lifeguard Supervisor for the 2016 Summer Season was unanimously approved. Motion by M. Ryan, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2016-30. Resolution 2016-31 approving payment to NYS DMV to obtain a duplicate title for the 1989 Dodge Ram Truck was unanimously approved. Motion by M. Ryan, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2016-31. Resolution 2016-32 scheduling April meeting dates was unanimously approved. Motion by M. Ryan, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2016-28. Resolution 2016-33 approving the Bill Register and payment of the current bills was unanimously approved. Motion by M. Ryan, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2016-33. Resolution 2016-34 authorizing Treasurer S. Maddaloni and Commissioners M. Ryan and N. Deegan as co-signers for all Capital One Bank accounts for purposes of all banking matters relative to those accounts in the absence of the Treasurer was unanimously approved. Motion by M. Ryan, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2016-34. Resolution 2016-35 authorizing the increase in guest permits for B&Bs and marinas was unanimously approved. Motion by M. Ryan, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2016-35. There being no further business to come before the meeting, motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried to adjourn the meeting at 9:05 p.m. RESOLUTION 2016-28 RESOLUTION AUTHORIZING DOUG COOPER TO CLEAN UP DEBRIS AT BREAKWATER BEACH RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Doug Cooper to clean up debris at Breakwater Beach at a cost not to exceed $500 plus Town Landfill tipping fees. RESULT: ADOPTED 3/16/16 (Unanimous) RESOLUTION 2016-29 RESOLUTION APPOINTING NICK PIRAINO TO OPEN AND CLOSE THE GATES AT VETS AND BREAKWATER DAILY RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Nick Piraino to the position of temporary, part-time Park Attendant to open and close the gates at Vets and Breakwater daily effective March 15, 2016 through May 20, 2016 at an hourly rate of$15.00, not to exceed 17.5 hours per week. RESULT: ADOPTED 3/16/16 (2 to 1) AYES: G.Goehringer and M. Ryan ABSTAIN: N. Deegan RESOLUTION 2016-30 RESOLUTION APPOINTING NANCY HARTMANN AS LIFEGUARD SUPERVISOR FOR THE 2016 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Nancy Hartmann to the position of Lifeguard Supervisor for the 2016 Summer Season at a salary of $5,500.00. RESULT: ADOPTED 3/16/16 (Unanimous) RESOLUTION 2016-31 RESOLUTION APPROVING PAYMENT TO NYS DMV TO OBTAIN DUPLICATE TITLE FOR 1989 DODGE RAM PICK UP TRUCK RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve payment in the sum of$20.00 to the NYS DMV to obtain a duplicate title for the 1989 Dodge Ram pick up Truck. RESULT: ADOPTED 3/16/16 (Unanimous) RESOLUTION 2016-32 RESOLUTION SETTING MEETING DATES FOR APRIL 2016 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of April 2016: Work Session on Tuesday, April 5, 2016 and monthly meeting on Tuesday, April 12, 2016 at 6:30 p.m. RESULT: ADOPTED 3/16/16 (Unanimous) RESOLUTION 2016-33 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the March 16, 2016 and further authorize payment of the current bills. RESULT: ADOPTED 3/16/16 (Unanimous) RESOLUTION 2016-34 ' RESOLUTION AUTHORIZING SIGNERS ON CAPITAL ONE BANK ACCOUNTS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Treasurer, Shelley Maddaloni, and Commissioners Michael Ryan and Nicholas Deegan as co- signers authorized under all Capital One Bank accounts for purposes of all banking matters relative to those accounts in the absence of Treasurer Shelley Maddaloni. RESULT: ADOPTED 3/16/16 (Unanimous) RESOLUTION 2016-35 - RESOLUTION INCREASING GUEST PERMIT FEES RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve an increase in guest permit fees for Bed and Breakfasts from $15 to$20 and for Marinas from$15 to $20 effective immediately. RESULT: ADOPTED 3/16/16 (Unanimous) z . , Mattituck Park District Balance Sheet 3/16/2016 Assets Account Account Name Balance A.200 Cash 24,491.92 A.201 Cash in Time 1,277,944.50 A.210 Petty Cash 300.00 Total Assets 1,302,736.42 Liabilities Account Account Name Balance A.021 NYS Tax Payable 440.33 A.022 Federal Tax Payable 266.12 A.026 FICA Tax Payable 2,851.65 Total Liabilities 3,558.10 A.909 Fund Balance 1,299,178.32 Total Liabilities plus Fund Balance 1,302,736.42 BILL REGISTER MARCH 2016 Theck ,Payee Date Amount 25330 ICOMMISSIONER OF TAXATION 3/1/2016 $160.00 TIM #11 25331 DENISE GEIS 3/2/2016 $175.47 EGG HUNT_______ 25335 COMMISSIONER OF TAXATION 3/14/2016 $160.00 TIM #12 25336 1ADVANCE AUTO 3/16/2016 $198.39 25337 BP 3/16/2016 $230.15 25338 C.F VAN DUZER 3/16/2016 $225.36 25339 ,CALLAHEAD 3/16/2016 $98.00 25340 !CARROT-TOP 3/16/2016 $184.24 (2) FLAGS 25341 COUNTRY TIME CYCLE 3/16/2016 $385.00 BIKES 25342 DMS 3/16/2016 $3,924.61 BREAKWATER 25343 ECKERT 3/16/2016 $575.61 25344 GNS MERMAID 3/16/2016 $95.45 25345 'HARRY GOLDMAN 3/16/2016 $110.20' 25346 HOME DEPOT 3/16/2016 $105.21 25347 I. JANVEY 3/16/2016 $440.50 VACUUM 25348 1 INK SPOT 3/16/2016 $11.00 EGG HUNT 25349 JAMESPORT HARDWARE 3/16/2016 $25.98 25350 KOLB 3/16/2016 $64.26 AIR GRILLS 25351 LOU'S SERVICE 3/16/2016 $567.84 2010 FORD/03 CHEV 25352 MATTITUCK SANITATION 3/16/2016 $259.00 _ 25353 NATIONAL GRID 3/16/2016 $253.86 25354 NICK DEEGAN 3/16/2016 $16.27 REIMB. HOME DEPOT 25355 !NORTHEASTERN EQ. 3/16/2016 $26.07 25356 OPTIMUM 3/16/2016 $196.50 25357 ORLOWSKI 3/16/2016 $158.88 FEB 25358 PROKOP, DAVE 3/16/2016 $928.33 25359 PSEG 3/16/2016 $2,185.26 25360 SCWA 3/16/2016 $21.60 25361 SCWA 3/16/2016 $29.40 25362 SOUTHOLD TOWN DEPT OF SOLID WA 3/16/2016 $55.20 25363 VERIZON 3/16/2016 $33.09 25364 VERIZON WIRELESS 3/16/2016 $152.37 !TOTAL: $12,053.10 r�" t ;i /~20,16 Mattitllck Park District Page no. 1 • v Y` _ P.O. Box 1413 Mattituck, New York 11952 . Account Account Name Current Budg Month To Date Year To Date Remaining Budg A.1001 Real Property Taxes 420,391.00 0.00 346,966.50 73,424.50 A.1090 Interest-Real Prop.Tax 0.00 0.00 0.00 0.00 A.2401 Interest&Earnings 1,090.00 0.00 87.97 1,002.03 A.2440 Concession Rental 400.00 0.00 0.00 400.00 A.2590 Beach Permits 10,160.00 0.00 0.00 10,160.00 A.2620 Forfeited Bid Deposits 0.00 0.00 0.00 0.00 A.2650 Sale of Excess Materials 0.00 0.00 0.00 0.00 A.2655 Ramp Keys 100.00 0.00 0.00 100.00 A.2701 Refunds Prior Year Exp. 100.00 0.00 0.00 100.00 A.2705 Gifts&Donations 650.00 0.00 925.00 -275.00 A.2771 Other Revenues 21,935.00 0.00 3,883.75 18,051.25 A.3000 Sale of Real Property 0.00 - 0.00 0.00 0.00 A.030 Bid Deposits 0.00 0.00 0.00 0.00 A.4960 Federal Emerg.Man.Aid 0.00 0.00 0.00 0.00 A.599 Appropriated Fund Balance 80,930.00 0.00 0.00 80,930.00 Total Revenues 535,756.00 0.00 351,863.22 183,892.78 Expenditures Parking Attendants A.5650.12 Parking Attend.,Hourly 19,000.00 0.00 683.25 18,316.75 Total Parking Attendants 19,000.00 0.00 683.25 18,316.75 Parks A.7110.12 Parks,Part-Time Hourly 20,000.00 1,600.00 4,440.00 15,560.00 A.7111.12 Parks, Full-time Hourly 87,200.00 7,148.80 22,177.20 65,022.80 A.7112.12 Parks,Office 35,000.00 2,496.75 7,021.75 27,978.25 Total Parks Personnel 142,200.00 11,245.55 33,638.95 108,561.05 Capital Outlay A.7110.242 Site Improvements 100,000.00 0.00 0.00 100,000.00 A.7110.243 Equipment 29,000.00 0.00 116.81 28,883.19 Total Capital Outlay 129,000.00 0.00 116.81 128,883.19 Contractual Expenses A.1980 MTA Payroll Tax 0.00 0.00 0.00 0.00 A.7110.411 Supplies&Materials' 45,000.00 6,473.90 10,662.35 34,337.65 A.7110.410 Prompt Payment Discounts 0.00 0.00 0.00 0.00 A.7110.412 Office Stationary 500.00 0.00 0.00 500.00 A.7110.421 Telephone 3,900.00 381.96 1,313.41 2,586.59 A.7110.422 Electric 10,000.00 2,185.26 3,695.12 6,304.88 A.7110.423 Water 500.00 51.00 51.00 449.00 A.7110.424 Natural Gas 5,000.00 535.26 1,582.58 3,417.42 A.7110.431 Insurance 25,000.00 0.00 227.70 24,772.30 A.7110.442 Site Maint/Facility Rprs 25,000.00 467.50 2,081.50 22,918.50 A.7110.443 Equipment Repairs 6,000.00 766.23 912.25 5,087.75 A.7110.451 Legal Council 12,000.00 928.33 2,784.99 9,215.01 A.7110.452 Secretary 6,400.00 546.92 1,634.61 4,765.39 A.7110.453 Treasurer 7,400.00 627.30 1,875.17 5,524.83 A.7110.454 Election Tellers 300.00 0.00 0.00 300.00 A.7110.455 Auditing Services 10,000.00 0.00 0.00 10,000.00 A.7110.461 Postage 550.00 0.00 0.00 550.00 A.7110.462 Permits 475.00 0.00 0.00 475.00 Total Contractual Expense 158,025.00 12,963.66 26,820.68 131,204.32 Beaches A.7180.11 Beach Manager 5,400.00 0.00 0.00 5,400.00 A.7180.12 Beaches,Hourly 25,000.00 0.00 0.00 25,000.00 Total Beaches 30,400.00 0.00 0.00 30,400.00 Employee Benefits A.9030.8 FICA,Employee Benefits 14,000.00 ;f 933.08 2,831.31 11,168.69 A.9050.8 Unemployment Insurance 0.00 :•?#; O,QQ, 0.00 0.00 A.9060.8 Medical Insurance 26,000.00 ;-442.50,, 1,543.76 24,456.24 Total Employee Benefits 40,000.00 490.58 4,375.07 35,624.93 date.; , I/16/2016 Page no. 2 Time `3:19 PM Mattituck Park District P.O. Box 1413 Mattituck,New York 11952 Account Account Name Current Budg Month To Date Year To Date Remaining Budg Total Expenditures 518,625.00 24,699.79 65,634.76 452,990.24 • Clerk's Report of Receipts Period Covering February 1 - February 29, 2016 Deposit Other Revenue - - Picnic Comm - , Total - Beach Federal ;oncession Date Group/Payee - Description Dates Booked Lodge Area Room Fields Other Other Rev. Permits Donations Aid Rental January Report - 1,525.00 $ - $ 828.75 $ 2,353.75 $ - $ - $ - Totals previously reports 1,525.00 $ - $ 828.75 $ 2,353.75 $ - $ - $ - February Report S.C. Boy Scouts Ame. - 2/1/16 Cub Pack 371 Usage Fee 1/29, 30&31 50.00 2/17/16 G.S.S.C.Troop 1820 Usage Fee 2/6&7 150.00 B.S.Ame.Troop 23 Usage Fee 3/11, 12&13 450.00 Usage Fee N. F. United Soccer Club Aldrich Fields Fall 2015 180.00 Maryann Wojcik- Usage Fee Riverhead Rockerts Aldrich Fields Spring 2016 150.00 Mattituck Chamber of 2016 Easter 2/22/16 Commerce Donation Egg Hunt _ 500.00 2016 Easter Mattituck Lions Club Donation Egg Hunt 200 00 2/22/16 Norman&Laura Reilly Usage Fee 3/12/2016 400.00 2/23/16 Maria&Justin Gennaro Usage Fee 7/23/2016 , 150.00 - Donielle Cardinale-MclGnnon 2016 Easter 2/25/16 Cardinale Group Donation Egg Hunt 225.00 FEBRUARY RECEIPTS: 650 00 $ 150.00 $400.00 $ 330 00 $ - $ 1,530.00 $ - 925 00 $ - YEAR TO DATE 2,175 00 $ 150.00 $400.00 $1,158.75 $ - $ 3,883 75 $ - $ - $ - PAGE 1 3/15/2016 f . February 2016 Report Aldrich Field 1. Plowed out the parking lot. 2. Cleaning building. • • Bailey's Beach Lodge 1. Cleaning,opening, and lighting stove for rentals. 2. Plowed out the parking lot. Shoveled off deck, and all the exit doors. 3. Scraped, and painted the basement room floor, walls, and ceiling. 4. Finished painting kitchen. Love Lane Boat Ramp 1. Plowed out parking lot 2. Checking building. 3. Picking up trash. Breakwaters Beach 1. Plowed parking lot. 2. Picking up trash. 3. Checking building. 4. Locking gate. Yacht Club 1. Plowed out parking lot. 2. Picking up trash. Veteran's Beach Park 1. Plowed out the parking lot. Shoveled off and salted the walkway, and all the building exits. 2. Opening,and cleaning the main hall for parties. 3.. Dug out main gates. 4. Locking gates. 5. Picked up wind fall branches. Wolf Pit 1. Plowed parking spot. 2. Picking up trash. Misc 1. Repairing, and painting picnic tables. 2. Doing maintenance on lawn tractors. 3. Brought White ford pickup in for oil change, and service. 4. Drained, and replaced Hydraulic fluid in snow plow. 5. Replaced blade shoes on snow plow. 6. Ordered propane for Aldrich. 7. Wire brushed swim area float anchors, and repainted. 8. Opening, and closing gates. 9. Repairing garbage bins.. 10. Started swim area float ropes. 11. Showed bidders surplus equipment. 12. Lost power steering and brakes on Chevy truck. Brought truck to Lou's Garage for repair, bad pump, clogged line, and replace belt. March 2016 Report Aldrich Field 1. Filled in pot holes. 2. Leveled parking lot 3. Unlocked soccer goals, and bleachers,put out on fields. Bailey's Beach Lodge 1. Cleaning,opening, and lighting the stove for rentals. 2. Leveled driveway, and parking lot. 3. Moved blown in beach sand from town road to driveway. 4. Cut back, and removed branches, and brush from hill along driveway. Bay Avenue Ball Field 1. Picked up trash. 2. Used roto tiller on infield removed weeds. Breakwaters Beach 1. Picking up trash. 2. Painted step on patio. 3. Locking, and opening gate. Yacht Club 1. Picked up trash. ,, 2. Used roto tiller on infield removed weeds. Veteran's Beach Park. 1. Raked leaves in playground. 2. Blew off parking lot. 3. Opening, and locking gate. 4. Moved sand from corner of play ground to low spots in playground. 5. Removed sand from parking lot. 6. Removed sand from ramp to beach. 7. Raked picnic area. 8. Called in for dumpster pickup. Love Lane Boat Ramp 1. Checking building. Misc 1. Working on swim area floats. 2. Received new beach walkway. 3. Stopped locking gates at Veterans, and breakwaters. 3/15 New hire took over the job. 1 Remove Lamp lenses Veterans, and Lodge wash and reinstall. 2 Work on picnic tables repair replace rotten sections repaint. 3 Build five new benches,and tables. 4 Repair shed at Bay Avenue remove rotten wood replace repaint. (is the park responsible for up keep?) 5 Work on equipment service repaint. 6 Replace and repaint rotten trim on tractor shed Veterans Park. 7 Remove dead pine trees at Veterans Park. . 8 Paint deck at Lodge. 9 Paint west wall on building at Love Lane Boat Ramp. 10 Paint inside at Aldrich Floors stairs. 11 Some of the battens at Breakwaters need to be replaced, delamanateing. 12 Floor at Love lane needs to be stripped and repainted. 13 Install eye hooks for decorations in main hall Veterans Park. 14 Replace all air filters Veterans Park, and Lodge. 15`Clean carpets Veterans Park office, meeting hall, and main hall. 16 Clean Life Guard storage areas Veterans, and Breakwaters. 17 Work on steel doors,remove rust,and repaint.Veterans Park, main building. 18 Paint trim Aldrich,peeling around bay doors. 19 Work on life guard floats. 20 Work on floating docks need a lot of work on Styrofoam hold in boards. 21 Water proof bulkhead. 22 Install docks love lane. 23 Fertilize soccer field. 24 Clean parking lot Veterans Park. 25 Spray touch up paint playground equipment Veterans. 26 Touch up paint lifeguard building Veterans. 27 Put picnic tables out Veterans. 28 Get sprinkler systems set up all fields. 29 Repair fence yacht club. 30 install life guard stands on beach. 31 Repair life guard stand Veterans. 32 put out life guard boundary floats. , 33 Install summer signage Veterans and Breakwaters. 34 Start to cut grass all parks. 35 Cleaning, and setting up lodge, and main building Veterans. 36 Paint main building Veterans. 37 Clean off tennis courts.