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HomeMy WebLinkAboutMPD-01/05/2016 ORGANIZATIONAL MEETING AGENDA Mattituck Park District Board of Commissioners Organizational Meeting Tuesday, January 5, 2016 at 6:30 p.m. Presiding Commissioners Gerard Goehringer Michael Ryan Nicholas Deegan Call to Order Pledge PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes RESOLUTIONS Resolution No. 2016-1 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint as Chairman of the Board of Commissioners for the term commencing on January 1, 2016 through December 31, 2016. Resolution No. 2016-2 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint to the position of Park District Attorney, effective January 1, 2016 through December 31, 2016. Resolution No. 2016-3 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint to the position of Secretary, effective January 1, 2016 through December 31, 2016. Resolution No. 2016-4 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby sets the per annum salaries for the following elected and appointed officials effective January 1, 2016 through December 31, 2016. Treasurer Shelley Maddaloni — Per Annum Salary $ Park District Attorney — Per Annum Salary $ Secretary — Per Annum Salary $ Resolution No. 2016-5 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby sets the following hourly salaries for the following employees effective January 1, 2016 through December 31, 2016: Laborer Edward Grohoski @ an hourly rate of$ Sr. Clerk Typist/Administrative Assistant Lydia Tortora @ an hourly rate of$ Laborer David Reeve @ an hourly rate of$ Laborer Timothy Pumillo @ an hourly rate of$ Clerk Christine Elliott @ an hourly rate of$ Resolution 2016-6 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby designates Commissioner to oversee the Park District maintenance crew effective January 1, 2016 through December 31, 2016. Resolution 2016-7 RESOLVED that the Park District Clerk when required to use her own personal automobile in the performance of her duties, shall be compensated for travel expenses necessarily and actually incurred in carrying out the duties of her office, at a rate of$0.54 (fifty-four cents) per mile; all other mileage reimbursement for elected and appointed officials shall be reviewed and approved by the Board of Commissioners on a case-by-case basis. Resolution 2016-8 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby designates Capital One Bank (the "Bank") as the depository of the funds of the Mattituck Park District (the "Depositor"), with authority to accept at any time for the credit of the Depositor deposits in checking, savings, money market savings, term or any other account, by whomever made in whatever manner endorsed; and be it further RESOLVED that Capital One Bank is designated as depository in which the Treasurer or other officers or employees shall deposit monies coming into their hands by virtue of their position; and be it further RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Chairman to execute any necessary Collateral Agreements between the Mattituck Park District and the Bank and their Third Party Custodial Institutions, subject to the approval of the Park District attorney. Resolution 2016-9 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby designates The Suffolk Times/Times Review Newspapers, Inc. as the official newspaper of the Park District for the publication of notices, resolutions and any other matter required to be published for 2016. MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES ORGANIZATIONAL MEETING JANUARY 5, 2016 Attendance Gerard Goehringer, Co-chairperson Michael Ryan, Co-Chairperson Nicholas Deegan, Commissioner David Prokop, Legal Counsel Shelley Maddaloni, Treasurer Lydia Tortora, Clerk Lynne Krauza, Secretary CALL TO ORDER L. Krauza called the meeting to order at 6:32 p.m. Pledge of Allegiance Discussion G. Goehringer suggested he and M. Ryan continue serving as Co-Chairpersons. N. Deegan suggested rotating Chairpersons which was done in past years when he served on the Board. It was agreed that G. Goehringer and M. Ryan serve as Co-Chairpersons. G. Goehringer reported that former Commissioner, Russell Williamson, may wish to come back and oversee the Maintenance Crew. Concerns were raised about Mr. Williamson not being covered under our insurance policy. N. Deegan offered to oversee the Crew. M. Ryan stated that it has been rough this past year and G. Goehringer agreed but then said it worked out. L. Tortora suggested creating a position of Crew Leader or Facilities Manager. M. Ryan said he was not in favor of expanding our budget for another position. M. Ryan said that assuming Mr. Williamson is in great health, he is concerned because our policy has always been a Commissioner serving in this role. N. Deegan stated that he feels it should be a Commissioner and he is available mornings, evenings and weekends and has served in this capacity in the past. M. Ryan reiterated the necessity of using Purchase Orders when purchasing materials. Any expense over$500 requires a Purchase Order. G. Goehringer stated that the Commissioners are aware of and approve all expenses. D. Prokop stated that Purchase Orders are required across the board at any level and that a majority of the Commissioners must agree on an expense. G. Goehringer reported that Ed told him he will need a significant amount of paint to paint inside the Lodge. L. Tortora stated she called Mr. Williamson's wife and asked her to speak with her husband and return the Park District's Home Depot credit card and his keys. G. Goehringer said he has not spoken to Mr. Williamson about these items yet. L. Tortora reminded everyone how expensive it is to duplicate the keys. It was agreed that S. Maddaloni will contact Home Depot and cancel the account that Russell had under the Park District. D. Prokop asked S. Maddaloni to find out our credit limit with Home Depot. G. Goehringer said he feels we need an account with Agway and we have accounts with Orlowski Hardware and Jamesport Hardware. N. Deegan said he would prefer to keep our accounts local. S. Maddaloni asked L. Tortora to submit her mileage voucher for 2015 because she needs to close out 2015. S. Maddaloni asked the Commissioners if they would like to inquire with Chase and BNB as to their fees for our accounts. She said Capital One Bank is charging us an account analysis fee monthly of$200. N. Deegan suggested putting some monies into a CD. D. Prokop offered to speak with BNB tomorrow about their fees. Any salary increases will commence effective January 1, 2016. RESOLUTIONS Resolution No. 2016-1 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Gerard Goehringer and Michael Ryan as Co-Chairpersons of the Board of Commissioners for the term commencing on January 1, 2016 through December 31, 2016. Motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried to unanimously approve Resolution 2016-1. Resolution No. 2016-2 , RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint David Prokop to the position of Park District Attorney, effective January 1, 2016 through December 31, 2016. Motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried to unanimously approve Resolution 2016-2. Resolution No. 2016-3 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Lynne Krauza to the position of Secretary, effective January 1, 2016 through December 31, 2016. Motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried to unanimously approve Resolution 2016-3. Resolution No. 2016-4 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby sets the per annum salaries for the following elected and appointed officials effective January 1, 2016 through December 31, 2016: Treasurer Shelley Maddaloni— Per Annum Salary $ Park District Attorney David Prokop — Per Annum Salary $ Secretary Lynne Krauza— Per Annum Salary $ TABLED TO 1/12/16 MEETING Resolution No. 2016-5 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby sets the following hourly salaries for the following employees effective January 1, 2016 through December 31, 2016: Laborer Edward Grohoski @ an hourly rate of$ Sr. Clerk Typist/Administrative Assistant Lydia Tortora @ an hourly rate of$ Laborer David Reeve @ an hourly rate of$ Laborer Timothy Pumillo @ an hourly rate of$ Clerk Christine Elliott @ an hourly rate of$ TABLED TO 1/12/16 MEETING Resolution 2016-6 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby designates Commissioner Nicholas Deegan to oversee the Park District maintenance crew effective January 1, 2016 through December 31, 2016. Motion by M. Ryan, seconded by G. Goehringer, all in favor and motion carried to unanimously approve Resolution 2016-6. Resolution 2016-7 RESOLVED that the Park District Clerk when required to use her own personal automobile in the performance of her duties, shall be compensated for travel expenses necessarily and actually incurred in carrying out the duties of her office, at a rate of$0.54 (fifty-four cents) per mile; all other mileage reimbursement for elected and appointed officials shall be reviewed and approved by the Board of Commissioners on a case-by-case basis. Motion by G. Goehringer, seconded by N. Deegan, all in favor and motion carried to unanimously approve Resolution 2016-7. Resolution 2016-8 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby designates Capital One Bank (the "Bank") as the depository of the funds of the Mattituck Park District (the "Depositor"), with authority to accept at any time for the credit of the Depositor deposits in checking, savings, money market savings, term or any other account, by whomever made in whatever manner endorsed; and be it further RESOLVED that Capital One Bank is designated as depository in which the Treasurer or other officers or emp+'oyees shad deposit monies coming into their hands by virtue of their position; and be it further RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Co-Chairpersons Gerard Goehringer or Michael Ryan to execute any necessary Collateral Agreements between the Mattituck Park District and the Bank and their Third Party Custodial Institutions, subject to the approval of the Park District attorney. Motion by M. Ryan, seconded by G. Goehringer, all in favor and motion carried to unanimously approve Resolution 2016-8. Resolution 2016-9 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby designates The Suffolk Times/Times Review Newspapers, Inc. as the official newspaper of the Park District for the publication of notices, resolutions and any other matter required to be published for 2016. Motion by G. Goehringer, seconded by N. Deegan, all in favor and motion carried unanimously to approve Resolutions 2016-9. Resolution 2016-10 RESOLVED that the Board of Commissioners of the Mattituck Park District authorize the execution of the Civil Service Signature Authorization Form with regard to official documents for submission to the Suffolk County Department of Civil Service that requires signatures by the "Appointing Authority" and "Authorized Alternates"; Gerard Goehringer and/or Michael Ryan to execute as Appointing Authority and Shellely Maddaloni to execute as Authorized Alternate. Motion by G. Goehringer, seconded by N. Deegan, all in favor and motion carried unanimously to approve Resolutions 2016-10. RECESS Motion by G. Goehringer, seconded by N. Deegan, all in favor and motion carried to go into recess at 7:10 p.m. so that we can hold the Work Session meeting. Motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried to come out of recess at the conclusion of the Work Session meeting and go back into the Organizational Meeting at 8:17 p.m. EXECUTIVE SESSION Motion by G. Goehringer, seconded by N. Deegan, all in favor and motion carried to go into Executive Session at 8:17 p.m. to discuss salaries. Motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried to come out of Executive Session at 9:30 p.m. • There being no further business to come before the meeting, motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried to adjourn the meeting at 9:30 p.m.