HomeMy WebLinkAbout04/2016 ZONING BOARD OF APPEALS '11. Town Hall Annex, 54375 Route 25
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Southold, New York 11971-0959
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Fax(631) 765-9064
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Telephone(631) 765-1809
TO: Elizabeth Neville, Town Clerk(for Distribution to Supervisor Russell and
Town Board Members)
FROM: Leslie Kanes Weisman, ZBA Chairperson/Department Head
RE: COMBINED MONTHLY DEPARTMENT HEAD AND NEW
APPLICATIONS/FEES REPORT for: April, 2016
DATE: May 12, 2016
Requires Immediate Attention: Nothing at this time
H. Board and Office Policies, Practices, and Activities:
Discussion of the Draft Land Use Chapter of the Town's Comprehensive Plan
On April 22, 2016 at the ZBA's Special Meeting, Planning Director Heather Lanza
led a discussion with the entire Board about the contents of the Draft Land Use
Chapter. The Board will continue our review at the Special Meeting in May and
written comments to the Planning Board are forthcoming.
III. Financial/Budget/Personnel Issues:
Changes in ZBA Office Staff
On April 22, 2016 ZBA Secretary Vicki Toth retired. The Board is grateful for the
professionalism and expertise she brought to her wok during the years of her
tenure. Her position has been filled by Kim Fuentes who started in our office on
May 9, 2016. Vicki has been retained by the Town Board to work with Kim as a
training consultant to introduce her to the numerous details of the job. I would like
to thank the Town Board for their cooperation and support during this transition
period and I am confident that Kim will be up to speed in a short time.
IV. Activities of the Board/Accomplishments:
Regular Meeting: Date: 04/07/16 Call to Order: 8:35 AM Adjourned: 2:52 PM
Public Hearings: Total: 14
Number of new applications heard: 11
Number of carryovers from previous hearings: 3
Number closed reserving decision to later date: 7
Number closed subject to receipt of additional information: 3
Number adjourned to another date: 2
Number adjourned w/o a date: 2, subject to SEQRA
Number of Resolutions passed: 20
Number of decisions made: 0
Number of Site Inspections made by Board members: 11x5 = 55
Next Regular Meeting: 05/05/16
Special Meeting: Date: 04/21/16 Call to Order: 6:05 PM Adjourned: 8:03 PM
Number of draft findings discussed: 10
Number of decisions made: 10
Number of Resolutions passed: 15
Meetings attended/initiated by ZBA Chairperson/Department Head
• 04/01 - Full Staff meeting with Department Head re: personnel changes and
ongoing office management
• 04/06 — ATA Kiely re: specific Special Event permit applications
• 04/12 - Chief Building Inspector Verity re: Special exception permit and pending
conservation subdivision
• 04/19 - Town Board executive Session re: personnel
• 04/19 - Trustee President Bredemeyer re: Town Demolition Code on dwellings
with ZBA and Trustees concurrent jurisdiction
• 04/ 19 -- Full Staff meeting with Department Head re: personnel changes and
ongoing office management
• 04/22 -- TA Duffy re: litigation and special legal counsel
• 04/26 -- Full Staff meeting with Department Head re: issues related to office
operations,job responsibilities and new ZBA Legal secretary
• 04/26 -- ATA Kiely, TA Duffy re: pending application before the Board
• 04/28 -- ATA Kiely and TA Duffy re: pending application before the Board
Staff Activities
Number of people assisted at the counter: 92 Hours spent assisting: 16 hrs. 30 mins.
(Assistance includes filling out new applications, mailings and postings, providing
copies of decisions, FOIL requests and other materials, and general inquiries)
Number of F.O.I.L. requests processed by staff: 7
V. MONTHLY REPORT ON NEW APPLICATIONS AND FEES COLLECTED
New Applications: 18 Fees Collected: $11,850
Special Event Permits: 5 Fees Collected: $750
Total Fees Collected in April 2016: $12,600
secti)ally Submittel,
S
Leslie Kanes Weisman,
Chairperson/Department Head