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HomeMy WebLinkAboutTB-04/05/2016 ELIZABETH A.NEVILLE - Town Hall,53095 Main Road TOWN CLERK , o�osoFFo��coGy`, PO Box 1179 Southold,NY 11971 REGISTRAR OF VITAL STATISTICSo ,,i Fax(631)765-6145 MARRIAGE OFFICER „A, ,�ao�;.'' Telephone:(631)765- 1800 RECORDS MANAGEMENT OFFICER "s •••'' southoldtown.northfork.net FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK SOUTHOLD TOWN BOARD REGULAR MEETING April 5, 2016 4:30 PM A Regular Meeting of the Southold Town Board was held Tuesday, April 5, 2016 at the Meeting Hall, Southold,NY. Call to Order 4:30 PM Meeting called to order on April 5, 2016 at Meeting Hall, 53095 Route 25, Southold, NY. Attendee Name Organization Title Status Arrived 'James Dinizio Jr # Town of Southold = CouncilmanPresent William P. Ruland Town of Southold ' Councilman Present Jill Doherty �Town of Southold 1 Councilwoman Present Robert Ghosio ; Town of Southold ; Councilman Present Louisa P. Evans Town of Southold Justice Present Scott A. Russell ! Town of Southold Supervisor Present Elizabeth A. Neville Town of Southold Town Clerk Present William M Duffy Town of Southold Town Attorney Present .I:Reports 1. Zoning Board of Appeals Monthly Report 2. Building Department Monthly Report II. Public Notices 1. NYS Liquor License III. Communications IV. Discussion 1. 9:00 AM John Rasweiler, Maureen Massa,Laura Klarhe and Jim Dugan Southold Town Board Regular Meeting April 5, 2016 page 2 2. 9:30 AM Rona Smith 3. 10:00 AM Chief Flatley and Lloyd Reisenberg 4. 10:15 AM Bill Duffy, Chief Flatley 5. 10:30 AM Robert Harper 6. Water Map Amendment Request: 375 Ackerly Pond Lane 7. Code Change for Government Liaison Officer 8. Code Amendments Regarding Stop Work Orders 9. EXECUTIVE SESSION-LABOR- Matters Involving Employment of Particular Persons(S) 10. EXECUTIVE SESSION -Litigation 11. Motion To: Motion to Enter Executive RESOLVED that the Town Board of the Town of Southold hereby Enter into Executive Session at 11:28AM for the purpose of discussing the following matters: Labor: Matters Involving Employment of Particular Person(s) 11:30 AM Appointment Chief Flatley Litigation: Emery v. Trustees Nocro Ltd. v. Russell et al RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell 12. Motion To: Motion to Exit Executive RESOLVED that the Town Board of the Town of Southold hereby Exit/Recess from this Executive Session at 1:21PM. RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell 13. Motion To: Recess 9:00 AM meeting Southold Town Board Regular Meeting April 5, 2016 page 3 RESOLVED that the Town Board of the Town of Southold hereby Recess this 9:00 AM meeting of the Town Board at 1:21 PM until the Regular 4:30 PM/Meeting of the Southold Town Board. RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER:Jill Doherty, Councilwoman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell Motion To: Reconvenes 9:00 AM meeting RESOLVED that the Town Board of the Town of Southold hereby reconvenes the 9:00 AM meeting of the Southold Town Board at this 4:30PM Regular Meeting of the Southold Town Board. RESULT: ADOPTED [UNANIMOUS] MOVER: Scott A. Russell, Supervisor SECONDER:William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell Opening Comments Supervisor Russell SUPERVISOR RUSSELL: Please rise and join in the Pledge of Allegiance. Thank you. If anyone would like to comment on any of the agenda items, please feel free at this time. (No response) Pledge to the Flag Minutes Approval RESOLVED that the Town Board of the Town of Southold hereby accepts the minutes dated: Tuesday, March 08, 2016 ✓Vote Record-Motion Yes/Aye No/Nay Abstain Absent James Dinmzio Jr Voter Q __ ❑ ❑ ❑ Q Accepted l e - - P Welham P Ruland _ Voter Q � 0 -- -�-- ___ _ ❑ Accepted as Amended Jill Doherty ___ Voter -Q 0 0 0 ❑ Tabled Robert Ghosio _ _ Seconder Q 0 0 ❑ Louisa P Evans Mover Q ❑ ❑ ❑ Scott A Russell Voter Q ❑ ❑ ❑ RESOLVED that the Town Board of the Town of Southold hereby accepts the minutes dated: Tuesday,March 22, 2016 ✓Vote Record-Motion Yes/Aye No/Nay Abstain Absent ❑ Accepted .lames Dinizio Jr Voter Q 0 0 0 ❑ Accepted as Amended William P Ruland Voter Q 0 0 0 ❑ Tabled _Jill Doherty Voter Q ❑ ❑ ❑ Robert Ghosio Seconder E ❑ _ ❑ ❑ Louisa P Evans Mover Q 0 ❑ ❑ Southold Town Board Regular Meeting April 5, 2016 page 4 Scott A.Russell : Voter El • ❑ 0 0 V. Resolutions 2016-317 CATEGORY: Audit DEPARTMENT: Town Clerk Approve Audit RESOLVED that the Town Board of the Town of Southold hereby approves the audit dated April 5,2016. ✓Vote Record-Resolution RES-2016-317 El Adopted ❑ Adopted as Amended O Defeated ___ __ ___.__..___ .__. _ ____ .__.___ __. . _ .. ._._ __ _. ._ ___.___ __ Yes/Aye No/Nay Abstain ' Absent ❑ Tabled _ ______. _ _ ❑ Withdrawn James Dinizio Jr ; Voter ' El 0 ❑ 0 ❑ Supervisor's Appt William P Ruland Voter El 0 0 0 ❑ Tax Receiver's Appt Jill Doherty Voter El 0 ❑ 0 ❑ Rescmded Robert Ghosio Seconder El 0 0 0 ❑ Town Clerk's Appt Louisa P.Evans Mover El 0 El ❑ Supt Hgwys Appt Scott A Russell Voter El 0 0 0 ❑ No Action ❑ Lost 2016-318 CATEGORY: Set Meeting DEPARTMENT: Town Clerk Next Town Board Meeting RESOLVED that the next Regular Town Board Meeting of the Southold Town Board be held, Tuesday,April 19, 2016 at the Southold Town Hall, Southold, New York at 7:30 P. M. ✓Vote Record-Resolution RES-2016-318 El Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended James Dinizio Jr Voter El 0 ❑ 0 0 Defeated William P Ruland , Voter El ❑ ❑ 0 ❑ Tabled Jill Doherty Voter El 0 0 ❑ ❑ Withdrawn ❑ Supervisor's Appt Robert Ghosio Seconder El 0 0 0 ❑ Tax Receiver's Appt Louisa P Evans Mover El 0 0 0 ❑ Rescmded Scott A Russell ' Voter El 0 0 0 O Town Clerk's Appt Southold Town Board Regular Meeting April 5, 2016 page 5 ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2016-319 CATEGORY: Budget Modification DEPARTMENT: Human Resource Center Budget Modification-Fire Suppression Equipment-HRC Financial Impact: Upon mandatory inspection of fire suppression equipment in kitchen at HRC it was determined that the existing system cylinder is needs to be upgraded due to age and inability to be fully recharged System approval is pending installation of L4600 fully charged cylinder. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2016 General Fund Whole Town Programs for the Aging budget as follows: From: A.1990.4.100.100 Unallocated Contingencies $3,500 To: A.6772.2.500.750 Programs for the Aging Equipment Fire Suppression Equipment $3,500 ✓Vote Record-Resolution RES-2016-319 ll Adopted ❑ Adopted as Amended ❑ Defeated __ _ __.____..__._._._.__ ___. __ -____ _____ __________ _ Yes/Aye No/Nay Abstain Absent ❑ Tabled __ ❑ Withdrawn James Dinizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter Q 0 ❑ ❑ 0 Tax Receiver's Appt Jill Doherty Seconder 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter RI ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 0 0 0 0 Supt Hgwys Appt Scott A Russell Voter 2 ❑ ❑ ❑ ❑ No Action ❑ Lost Southold Town Board Regular Meeting April 5, 2016 page 6 2016-320 CATEGORY: Close/Use Town Roads DEPARTMENT: Town Clerk Grant Permission to the Orient Fire Department to Hold Its Annual Memorial Day Parade Financial Impact: Police Department Cost for the Event =$62.80 RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Orient Fire Department to use the following route for its Annual Memorial Day Parade in Orient on Monday, May 30, 2016 beginning at 7:15 AM: begin at the Firehouse and take Tabor Road to Orchard Street to Navy Street to Village Lane to Main Road and back to the Firehouse, provided they follow all the conditions in the Town's Policy for Special Events on Town Properties. Support is for this year only. I Vote Record-Resolution RES-2016-320 El Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled El Withdrawn James Dinizio Jr Voter El ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder El 0 0 0 ❑ Tax Receiver's Appt Jill Doherty Mover El ❑ ❑ ❑ El Rescinded Robert Ghosio Voter 0 0 ❑ 0 El Town Clerk's Appt Louisa P Evans Voter El ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter El ❑ ❑ 0 No Action ❑ Lost 2016-321 CATEGORY: Close/Use Town Roads DEPARTMENT: Town Clerk Back to the Bays 5K Cornell Cooperative Financial Impact: Police Department Cost Analysis: $95.04 RESOLVED that the Town Board of the Town of Southold hereby grants permission to Cornell Cooperative Extension of Suffolk County to hold a Back to the Bays 5K on May 14, 2016 from 9:00 AM to 11:00 AM, provided they adhere to the Town of Southold Policy for Special Events on Town Properties and Roads. Support is for this year only. All Town fees for this event, with the exception of the Clean-up Deposit, are waived. ✓Vote Record-Resolution RES-2016-321 El Adopted Yes/Aye No/Nay Abstain Absent Southold Town Board Regular Meeting April 5, 2016 page 7 ❑ Adopted as Amended James Dinizio Jr Voter El 0 0 0 ❑ Defeated William P.Ruland Mover Q ! 0 ❑ ❑ o Tabled Jill Doherty Voter E 0 ❑ ❑ ❑ Withdrawn Robert Ghosio Voter 0 ! 0 ❑ ❑ ❑ Supervisor's Appt Louisa P.Evans Seconder El ❑ ❑ ❑ ❑ Tax Receiver's Appt Scott A.Russell Voter E 0 ❑ ❑ _❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2016-322 CATEGORY: Budget Modification DEPARTMENT: Accounting Budget Modification for CD Consultant Financial Impact: Provide appropriate for Beltz consulting services and travel RESOLVED that the Town Board of the Town of Southold hereby modifies the 2016 General Fund Whole Town budget as follows: From: A.1990.4.100.100 Unallocated Contingencies $700 Total $700 To: A.8660.4.400.500 Community Development, Consulting Services $500 A.8660.4.600.300 Community Development, Travel Reimbursement 200 Total $700 ✓Vote Record-Resolution RES-2016-322 C✓1 Adopted O Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr Voter El ❑ ❑ ❑ ❑ Withdrawn William P Ruland Voter El 0 0 ❑ ❑ Supervisor's Appt Jill Doherty Voter , El 0 0 ❑ ❑ Tax Receiver's Appt Robert Ghosio Seconder El 0 ❑ ❑ ❑ Rescinded Louisa P.Evans Mover 0 0 0 0 ❑ Town Clerk's Appt Scott A Russell Voter 0 0 ❑ 0 ❑ Supt Hgwys Appt O No Action O Lost Southold Town Board Regular Meeting April 5, 2016 page 8 2016-323 CATEGORY:: Budget Modification DEPARTMENT: Accounting Create Capital Budget for Website Update Financial Impact: Create capital project/budget for website update WHEREAS the Town Board of the Town of Southold adopted a 2016 Capital Budget which includes a$15,000 appropriation for the Website Update, and WHEREAS the Town's Capital Budget process requires a resolution to formally establish Capital Budget items in the Capital Fund, now therefore be it RESOLVED that the Town Board of the Town of Southold hereby authorizes the establishment of the following Capital Project in the 2016 Capital Fund: Capital Project Name: Website Update Financing Method: Transfer from the General Fund Whole Town Budget: Revenues: H.5031.49 Interfund Transfers $15,000 Total $15,000 Appropriations: H.1680.2.500.650 Data Processing Capital Outlay Website Update $15,000 Total $15,000 ✓Vote Record-Resolution RES-2016-323 O Adopted ❑ Adopted as Amended _ ❑ Defeated Yes/Aye ; No/Nay Abstain Absent O Tabled James Dinizio Jr Voter : l ❑ 0 ❑ ❑ Withdrawn William P Ruland Voter ll 0 ❑ ❑ o Supervisor's Appt Jill Doherty Voter p 0 0 ❑ ❑ Tax Receiver's Appt Robert Ghosio Mover ll ❑ ❑ ❑ o Rescinded Louisa P Evans Seconder 0 0 0 0 ❑ Town Clerk's Appt Scott A Russell Voter ll ❑ 0 ❑ O Supt Hgwys Appt O No Action 0 Lost Southold Town Board Regular Meeting April 5, 2016 page 9 2016-324 CATEGORY: Budget Modification DEPARTMENT: Accounting Create Capital Budget for Town Hall Audio/Video Recorder Financial Impact: Create capital project/budget for Town Hall Audio/Video Recorder WHEREAS the Town Board of the Town of Southold adopted a 2016 Capital Budget which includes a$5,000 appropriation for the Town Hall Audio/Video Recorder, and WHEREAS the Town's Capital Budget process requires a resolution to formally establish Capital Budget items in the Capital Fund, now therefore be it RESOLVED that the Town Board of the Town of Southold hereby authorizes the establishment of the following Capital Project in the 2016 Capital Fund: Capital Project Name: Town Hall Audio/Video Recorder Financing Method: Transfer from the General Fund Whole Town Budget: Revenues: H.5031.51 Interfund Transfers $5,000 Total $5,000 Appropriations: H.1620.2.500.650 Buildings & Grounds Capital Outlay Town Hall AV Recorder $5,000 Total $5,000 ✓Vote Record-Resolution RES-2016-324 O Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye , No/Nay Abstain Absent ❑ Tabled __ ❑ Withdrawn James Dinizio Jr Mover ; 0 0 0 0 ❑ Supervisor's Appt William P Ruland Seconder 0 ❑ ❑ 0 ❑ Tax Receiver's Appt Jill Doherty Voter D ❑ 0 0 ❑ Rescinded Robert Ghosio Voter 0 0 0 0 ❑ Town Clerk's Appt Louisa P Evans ' Voter 0 0 0 ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 0 0 0 ❑ No Action O Lost Southold Town Board Regular Meeting April 5, 2016 page 10 2016-325 CATEGORY: Committee Appointment DEPARTMENT: Town Clerk BOAR Appointment RESOLVED that the Town Board of the Town of Southold hereby appoints Julia Dantes to serve as a member of the Board of Assessment Review, term to expire September 30, 2018. ✓Vote Record-Resolution RES-2016-325 El Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter El ❑ ❑ ❑ Supervisor's Appt William P.Ruland Seconder El 0 0 ❑ ❑ Tax Receiver's Appt Jill Doherty Mover ll 0 0 ❑ ❑ Rescinded Robert Ghosio Voter El ❑ ❑ ❑ o Town Clerk's Appt Louisa P Evans Voter El ❑ ❑ ❑ 0 Supt Ilgwys Appt Scott A Russell Voter ❑ 0 0 0 O No Action ❑ Lost 2016-326 CATEGORY: Committee Appointment DEPARTMENT: Town Clerk Board of Ethics Appointment RESOLVED that the Town Board of the Town of Southold hereby appoints Frederick R.Weber as a committee member for the Board of Ethics, term to expire March 31, 2020. ✓Vote Record-Resolution RES-2016-326 El Adopted ❑ Adopted as Amended Yes/Aye No/Nay Abstain Absent ❑ Defeated James Dhnuzio Jr Voter 0 0 ❑ ❑ ❑ Tabled William P Ruland Mover El ❑ ❑ ❑ o Withdrawn Jill Doherty Voter Ef 0 ❑ ❑ ❑ Supervisor's Appt ❑ Tax Receiver's Appt Robert Ghosio Voter p ❑ ❑ 0 ❑ Rescinded Louisa P Evans Seconder El ❑ 0 ❑ ❑ Town Clerk's Appt Scott A Russell Voter E ❑ ❑ ❑ ❑ Supt 1-Igwys Appt O No Action Southold Town Board Regular Meeting April 5, 2016 page 11 ❑ Lost 2016-327 CATEGORY: Employment-Town DEPARTMENT: Accounting BOAR Resignation RESOLVED that the Town Board of the Town of Southold hereby accepts the resignation of Richard D.Noncarrow from the Board of Assessment Review effective February 24, 2016. I Vote Record-Resolution RES-2016-327 El Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay ' Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter El ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter El 0 0 0 ❑ Tax Receiver's Appt Jill Doherty Voter E ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Seconder El 0 ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover El ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter , El 0 0 0 ❑ No Action ❑ Lost 2016-328 CATEGORY: Close/Use Town Roads DEPARTMENT: Town Clerk Waive Parking Regs for Salty Flyrodders RESOLVED that the Town Board of the Town of Southold hereby grants permission to Salty Flyrodders of New York to park vehicles of participating fishermen, to use town beaches on June 10, 2016 through June 12, 2016 day and night for the purpose of fly fishing, and these vehicles shall be exempt from Southold Town parking fees for those days provided: 1. They file with the Town Clerk a One Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured; 2. Participants must display a club card visible in the car; Southold Town Board Regular Meeting April 5, 2016 page 12 3. Applicant contacts Captain Kruszeski of the Southold Police Department with a sample of cards and instructions for proper placement of the cards. Support is for this year only, as the Southold Town Board continues to evaluate the use of town roads. ✓Vote Record-Resolution RES-2016-328 El Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled _ _ James Dinizio Jr ' Voter ll 0 ❑ 0 ❑ Withdrawn ❑ Supervisor's Appt William P Ruland Voter lI ❑ 0 ❑ ❑ Tax Receiver's Appt Jill Doherty Voter El ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Mover 0 ❑ 1=1 ❑ Town Clerk's Appt Louisa P Evans Seconder El 0 0 ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 0 t 0 0 ❑ No Action ❑ Lost 2016-329 CATEGORY: Special Events DEPARTMENT: Town Clerk Earth Day Celebration Financial Impact: Cost: $63.28 RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Group for the East End to hold its Earth Day Celebration on April 23, 2016 from 9:00 AM to 3:00 PM at the Downs Farm Preserve, provided they adhere to the Town of Southold Policy for Special Events on Town Properties and Roads. Support is for this year only. All Town fees for this event, with the exception of the Clean-up Deposit, are waived. ✓Vote Record-Resolution RES-2016-329 El Adopted ❑ Adopted as Amended _ __ ._ _. ______ .__ ❑ Defeated . Yes/Aye No/Nay Abstain ' Absent O Tabled James Dinizio Jr Mover El ❑ ❑ ❑ ❑ Withdrawn William P Ruland Seconder El 0 0 ❑ ❑ Supervisor's Appt Jill Doherty ; Voter 0 0 ❑ ❑ ❑ Tax Receiver's Appt Robert Ghosio Voter El 0 0 ❑ ❑ Rescinded Louisa P Evans Voter El 0 0 ❑ ❑ Town Clerk's Appt Scott A Russell Voter El ❑ ❑ 0 ❑ Supt Hgwys Appt ❑ No Action O Lost Southold Town Board Regular Meeting April 5, 2016 page 13 2016-330 CATEGORY: Employment-FIFD DEPARTMENT: Accounting Increase Salary of Robert Lavin Jr. RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted March 28, 2016 that increases the salary of Robert Lavin Jr. to $20.00 per hour effective March 31, 2016. '✓Vote Record-Resolution RES-2016-330 ll Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled _ ❑ Withdrawn James Dinizio Jr Voter El 0 ❑ 0 ❑ Supervisor's Appt William P Ruland Seconder El ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover El 0 0 0 - ❑ Rescinded Robert Ghosio ; Voter El 0 ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter El ❑ 0 0 ❑ Supt Hgwys Appt Scott A Russell Voter El ❑ ❑ 0 ❑ No Action ❑ Lost 2016-331 CATEGORY: Equipment DEPARTMENT: Accounting Transfer Vehicle from Central Garage to Police Department RESOLVED that the Town Boar of the Town of Southold hereby transfers B-12, the 2000 Dodge Caravan, (Asset#2579), from the Central Garage fleet to the Police Department for use on Fishers Island, effective immediately. ✓Vote Record-Resolution RES-2016-331 El Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Tabled William P Ruland Mover El 0 ❑ ❑ ❑ Withdrawn Jill Doherty Voter El 0 0 0 ❑ Supervisor's Appt Robert Ghosio Voter El 0 ❑ ❑ Southold Town Board Regular Meeting April 5, 2016 page 14 ❑ Tax Receiver's Appt Louisa P Evans Seconder Q ❑ 0 ❑ ❑ Rescinded Scott A Russell Voter Q ❑ i 0 0 ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2016-332 CATEGORY: Public Service DEPARTMENT: Police Dept Police Department-Job Shadow Day RESOLVED that the Town Board of the Town of Southold hereby grants permission to the following students from the listed local high schools to participate in a day of job shadowing at the Southold Town Police Department on Friday,April 15,2016: Southold High School Davie Cichanowicz Dan Palencia Brian Laderman Dylan Clausen Greenport High School Natalia Leon Merino Sam Strickland Remi Droskoski Ben Bracken Shelter Island Evan Thilberg ✓Vote Record-Resolution RES-2016-332 Q Adopted ❑ Adopted as Amended Yes/Aye No/Nay Abstain ' Absent ❑ Defeated James Dinizio Jr Voter Q 0 0 ❑ ❑ Tabled William P.Ruland Voter El 0 0 0 ❑ Withdrawn Jill Doherty Voter Q 0 0 0 ❑ Supervisor's Appt Robert Ghosio Seconder El 0 0 0 ❑ Tax Receiver's Appt Louisa P Evans Mover El 0 0 0 ❑ Rescinded Scott A.Russell Voter ' El 0 0 0 ❑ Town Clerk's Appt ❑ Supt Hgwys Appt Southold Town Board Regular Meeting April 5, 2016 page 15 ❑ No Action O Lost 2016-333 CATEGORY: Authorize to Bid DEPARTMENT: Police Dept Police Department-Bid for PD Vehicles RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk office to advertise for bids for two (2) consecutive weeks for the following used vehicles which are located at Lou's Garage, Pacific Street, Mattituck. Minimum bids are listed below: Asset#4024 2010 Ford Crown Vic 109,125 miles VIN 2FABP7BV8AX139193 Min. Bid $200 Asset#4025 2010 Ford Crown Vic 126,983 miles VIN 2FABP7BVXAX139194 Min Bid$200 Asset#4146 2011 Ford Suburban 169,000 miles VIN 1FMJU1G56BEF42883 Min Bid $200 Asset# 3930 2010 Ford Crown Vic 134,217 miles V1N 2FABP7BV3AX101516 Min Bid $200 Asset#3834 2009 Ford Crown Vic 154,728 miles VIN 2FAHP71V39X100213 Min Bid$200 Asset#3575 2007 Ford Crown Vic 146,000 miles V1N 2FAFP71W17X113183 Min Bid$200 Asset#3927 2010 Ford Crown Vic 133,000 miles VIN 2FABP7BV8AX101513 Min Bid $200 Asset#3739 2008 Ford Crown Vic 121,250 miles VIN 2FAHP71 V78X131057 *For parts only. No Min Bid Asset#4026 2010 Ford Crown Vic 114,268 miles VIN 2FABP7BV 1AX139195*For parts only. No Min Bid Asset# 3769 2008 Ford Suburban 194,879 miles VIN 1FMFU16548LA71098 *For parts only. No Min Bid Asset#3737 2008 Ford Crown Vic 133,873 miles VIN 2FAHP71 V38X131055 *For parts only. No Min Bid Asset#4144 2011 Ford Crown Vic 169,963 miles VIN 2FABP7BV3BX169963 Min Bid$100 Asset# 2916 2003 Ford Crown Vic 129,000 miles VIN 2FAHP71 W73X213842 Min Bid$200 ✓Vote Record-Resolution RES-2016-333 El Adopted ❑ Adopted as Amended _ ❑ DefeatedYes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr Voter Q ❑ 0 0 ❑ Withdrawn William P Ruland Voter El 0 0 0 O Supervisor's Appt Jill Doherty , Voter El 0 0 0 O Tax Receiver's Appt Robert Ghosio ' Mover Il 0 0 ❑ O Rescinded Louisa P Evans Seconder ll 0 0 0 ❑ Town Clerk's Appt Scott A Russell Voter El 0 0 0 ❑ Supt Hgwys Appt ❑ No Action O Lost Southold Town Board Regular Meeting April 5, 2016 page 16 2016-334 CATEGORY: Grants DEPARTMENT: Community Development Peconic Community Center-Sidewalk Project Financial Impact: Install new sidewalks connecting the Peconic Community Center and the Southold Recreation Center. This project is funded, in full, by Community Development Block Grant Funds RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the construction of new sidewalks connecting the Peconic Community Center and the Southold Recreation Center. ✓Vote Record-Resolution RES-2016-334 El Adopted O Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Mover El 0 ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder El 0 0 0 ❑ Tax Receiver's Appt Jill Doherty Voter El ❑ 0 0 ❑ Rescinded Robert Ghosio ' Voter El 0 ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter El 0 0 0 ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ 0 0 ❑ No Action O Lost 2016-335 CATEGORY: Budget DEPARTMENT: Fishers Island Ferry District FIFD Warrant March 28, 2016 RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated March 28, 2016 regarding the warrant in the amount of$ 154,233.75. I Vote Record-Resolution RES-2016-335 El Adopted - — - - - - - ❑ Adopted as Amended , Yes/Aye No/Nay Abstain Absent Southold Town Board Regular Meeting April 5, 2016 page 17 ❑ Defeated James Dinizio Jr Voter ll ❑ ❑ 0 O Tabled William P.Ruland Seconder ll ❑ ❑ ❑ ❑ Withdrawn Jill Doherty Mover EI 0 0 0 ❑ Supervisor's Appt Robert Ghost() Voter El 0 ❑ ❑ O Tax Receiver's Appt Louisa P Evans Voter 0 0 0 0 O Rescinded Scott A Russell . Voter EI 0 0 0 ❑ Town Clerk's Appt _❑_Supt Hgwys Appt _ ❑ No Action ❑ Lost 2016-336 CATEGORY: Contracts,Lease &Agreements DEPARTMENT: Fishers Island Ferry District FIFD Fairhaven Shipyard Increase RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated March 28, 2016 regarding Fairhaven Shipyard and Munnatawet repairs. ✓Vote Record-Resolution RES-2016-336 ❑ Adopted O Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled _ _ ❑ Withdrawn James Dim=Jr Voter EI ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Mover El ❑ ❑ 0 ❑ Tax Receiver's Appt Jill Doherty Voter El 0 0 0 ❑ Rescinded Robert Ghosio Voter El 0 0 CI - - Louisa P.Evans - - Seconder- El 0 0 ❑ ❑ Town Clerk's Appt ❑ Supt Hgwys Appt Scott A Russell Voter El 0 0 0 ❑ No Action ❑ Lost 2016-337 CATEGORY: Contracts,Lease&Agreements DEPARTMENT: Fishers Island Ferry District FIFD-Nu Look Cleaning Services Southold Town Board Regular Meeting April 5, 2016 page 18 RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated March 28, 2016 regarding a contract with Nu Look Cleaning Services. ✓Vote Record-Resolution RES-2016-337 El Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled :. ❑ Withdrawn James Dinizio Jr Voter ll ❑ ❑ 0 ❑ Supervisor's Appt William P.Ruland Voter El 0 0 ❑ ❑ Tax Receiver's Appt Jill Doherty Voter EI ❑ 0 0 0 Rescinded Robert Ghosio Seconder El ❑ 0 0 ❑ Town Clerk's Appt Louisa P Evans Mover El ❑ 0 1 0 ❑ Supt Hgwys Appt Scott A Russell Voter 0 0 0 0 ❑ No Action ❑ Lost 2016-338 CATEGORY: Contracts, Lease &Agreements DEPARTMENT: Fishers Island Ferry District FIFD-Fairhaven Shipyard-Race Point RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated March 28, 2016 regarding a contract with Fairhaven Shipyard for the vessel Race Point. ✓Vote Record-Resolution RES-2016-338 El Adopted ❑ Adopted as Amended -_ ❑ Defeated - - Yes/Aye No/Nay Abstain Absent ❑ Tabled 0 Withdrawn James Dmizio Jr Voter El 0 0 0 ❑ Supervisor's Appt William P Ruland Voter _ El 0 0 ❑ ❑ Tax Receiver's Appt Jill Doherty Voter El 0 0 ❑ ❑ Rescinded Robert Ghosio Mover Q 0 0 0 ❑ Town Clerk's Appt Louisa P Evans Seconder El 0 0 0 ❑ Supt Hgwys Appt Scott A Russell Voter El 0 0 0 ❑ No Action ❑ Lost 2016-339 Southold Town Board Regular Meeting April 5, 2016 page 19 CATEGORY: Contracts,Lease&Agreements DEPARTMENT: Fishers Island Ferry District FIFD-Dental Insurance RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated March 28, 2016 regarding a contract with Empire Blue Cross/Blue Shield for Dental Insurance. ✓Vote Record-Resolution RES-2016-339 Il Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain , Absent ❑ Tabled James Dinizio.Jr Mover ❑ 0 0 ❑ Withdrawn ❑ Supervisor's Appt William P Ruland Voter ll ❑ 0 0 ❑ Tax Receiver's Appt Jill Doherty Seconder El ❑ 0 0 ❑ Rescmded Robert Ghosio Voter ll ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter El ❑ 0 0 ❑ Supt Hgwys Appt Scott A Russell Voter Q ❑ 0 0 ❑ No Action ❑ Lost 2016-340 CATEGORY: Contracts,Lease &Agreements DEPARTMENT: Fishers Island Ferry District FIFD-Ferry Charter RESOLVED that the_Town Board of the Town of Southold hereby ratifies and approves the _ resolution of the Fishers Island Ferry District Board of Commissioners dated March 28, 2016 regarding the charter of a ferry for the Island Community Center. ✓Vote Record-Resolution RES-2016-340 El Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled _. ❑ Withdrawn James Dinizio Jr Voter Q 0 ❑ ❑ ❑ Supervisor's Appt William P.Ruland Seconder El 0 0 0 ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescmded Robert Ghosio Voter Cil 0 0 ❑ O Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ o Supt Hgwys Appt Scott A.Russell Voter Cll ❑ ❑ ❑ o No Action O Lost Southold Town Board Regular Meeting April 5, 2016 page 20 2016-341 CATEGORY: Organizational DEPARTMENT: Fishers Island Ferry District FIFD-Signatories for Vouchers RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated March 28, 2016 regarding authorizing certain personnel to sign vouchers. ✓Vote Record-Resolution RES-2016-341 El Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled _ - -James Dinizio Jr Voter ❑ ❑ ❑ o Withdrawn ❑ Supervisor's Appt William P Ruland Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter ❑ 0 0 ❑ 0 Rescinded Robert Ghosio Voter 0 ❑ 0 0 o Town Clerk's Appt Louisa P Evans Seconder IET ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 0 0 0 ❑ No Action ❑ Lost 2016-342 CATEGORY: Refund DEPARTMENT: - Fishers Island Ferry District - - - FIFD Island Community Board Dues RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated March 28, 2016 regarding the return of Island Community Board dues. I Vote Record-Resolution RES-2016-342 El Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended -- - James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Defeated William P Ruland Voter El 0 0 ❑ ❑ Tabled — Jill Doherty Voter ❑ ❑ ❑ ❑ Withdrawn ❑ Supervisor's Appt Robert Ghosio Seconder El 0 ❑ 0 ❑ Tax Receiver's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Rescmded Scott A Russell Voter ll ❑ ❑ 0 ❑ Town Clerk's Appt Southold Town Board Regular Meeting April 5, 2016 page 21 o Supt Hgwys Appt O No Action ❑ Lost 2016-343 CATEGORY: Bid Acceptance DEPARTMENT: Highway Department Accept Street Sweeper Bid RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Speedy Automotive, Inc. 100 E. Comly Street, Philadelphia, PA to supply one 2009 Johnston 4000 MB street sweeper machine with 4,479 hours, VIN# 2A9AM4HF2AB181003 in the amount of $25,000.00 for the Highway Department, all in accordance with the Town Attorney. This to be a legal charge to the 2016 capital project budget line H.5130.2.300.700 (street sweeper) ✓Vote Record-Resolution RES-2016-343 El Adopted O Adopted as Amended ❑ Defeated ' Yes/Aye No/Nay Abstain Absent O Tabled _ ❑ Withdrawn James Dinizio Jr Voter El 0 0 0 ❑ Supervisor's Appt William P Ruland Voter El 0 ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter El 0 0 0 ❑ Rescinded Robert Ghosio Mover El 0 0 0 ❑ Town Clerk's Appt Louisa P Evans j Seconder El 0 0 0 ❑ Supt Hgwys Appt Scott A Russell Voter ' 0 0 0 0 ❑ No Action ❑ Lost 2016-344 CATEGORY: Property Usage DEPARTMENT:: Recreation Field Use-Mattituck Soccer Club RESOLVED that the Town Board of the Town of Southold does hereby grant permission to the Mattituck Soccer League to use the football field at Cochran Park for games on April 17, May 8, June 5, & June 11 from 1:30 - 4:00 p.m. Appropriate fees will be charged as per the rules and regulations listed on the application for use of parks facilities. Applicant must file with the Town Clerk a Southold Town Board Regular Meeting April 5, 2016 page 22 Two Million Dollar Certificate of Insurance naming the Town of Southold as additional insured. ✓Vote Record-Resolution RES-2016-344 Ef Adopted ❑ Adopted as Amended ❑ Defeated _. __ -_ __ ____.__.W__ _.. __._. Yes/Aye No/Nay Abstain Absent O Tabled James Dinizio Jr Mover 0 0 0 ❑ Withdrawn 0 Supervisor's Appt William P.Ruland Voter 0 0 0 ❑ Tax Receiver's Appt Jill Doherty Seconder El 0 ❑ 0 ❑ Rescinded Robert Ghosio Voter El 0 0 0 0 Town Clerk's Appt Louisa P Evans Voter 0 0 0 0 ❑ Supt Hgwys Appt Scott A Russell Voter El ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-345 CATEGORY: Budget Modification DEPARTMENT: Police Dept Police Department-Budget Modification Financial Impact: Reallocation of funds for over expended PD Sick earnings in the 2015 budget RESOLVED that the Town Board of the Town of Southold hereby modifies the 2015 General Fund Whole Town budget as follows: From: - A.3120.1.100.300 Police/PS/Vacation Earnings $2,921 Total $2,921 To: A.3120.1.100.400 Police/PS/Sick Earnings $2,921 Total $2,921 ✓Vote Record-Resolution RES-2016-345 El Adopted Yes/Aye No/Nay ' Abstain Absent ❑ Adopted as Amended ---• --------------- James Dinizio Jr Voter Ef 0 ❑ 0 ❑ Defeated William P Ruland Seconder El 0 0 ❑ ❑ Tabled Jill Doherty Mover El ❑ ❑ ❑ ❑ Withdrawn — ❑ Supervisor's Appt Robert Ghosio Voter El ❑ ❑ ❑ ❑ Tax Receiver's Appt Louisa P Evans Voter El ❑ ❑ 0 ❑ Rescinded Scott A Russell Voter W7 ❑ ❑ ❑ O Town Clerk's Appt Southold Town Board Regular Meeting April 5, 2016 page 23 ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2016-346 CATEGORY: Contracts,Lease&Agreements DEPARTMENT: Town Attorney Letters of Intent, Etc. W/NYS EFC- Town Pump-Out Boats RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Letter of Intent, Clean Vessel Assistance Program Operation &Maintenance Annual Application, request for reimbursement form, and any other accompanying documents between the Town of Southold and the New York State Environmental Facilities Corporation in connection with the filing of a Clean Vessel Assistance Program Operation& Maintenance Grant Program Annual Application for 2016, for grant funds up to the maximum amount of$5,000 per boat regarding the two pump-out boats owned and operated by the Town of Southold, utilized for the Town, subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2016-346 El Adopted ❑ Adopted as Amended ❑ Defeated - -- - - — - - - - - -- Yes/Aye No/Nay Abstain Absent ❑ Tabled - ❑ Withdrawn James Dinizio Jr Voter Lel ❑ 0 ❑ ❑ Supervisor's Appt William P Ruland Mover El ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter El 0 0 0 ❑ Rescinded Robert Ghosio Voter El 0 0 0 ❑ Town Clerk's Appt _ Louisa P Evans Seconder El - ❑ 0 0 ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-347 CATEGORY: Bid Acceptance DEPARTMENT: Public Works Accept Bid for Mower RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Northeast Equipment for the Front Mower in the amount of$10,265.70 for use by the Department of Public Southold Town Board Regular Meeting April 5, 2016 page 24 Works, all in accordance with the approval of the Town Attorney. ✓Vote Record-Resolution RES-2016-347 El Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled - ❑ Withdrawn - James Dinizio Jr Voter El ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter El ❑ ❑ 0 ❑ Tax Receiver's Appt Jill Doherty Voter EI 0 0 ❑ ❑ Rescinded Robert Ghosio Seconder El ❑ ❑ ❑ o Town Clerk's Appt Louisa P Evans Mover E l 0 ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter El 0 0 0 ❑ No Action ❑ Lost 2016-348 CATEGORY: Contracts, Lease&Agreements DEPARTMENT: Town Attorney Operation Shield Maritime Agreement W/Suffolk County Sheriffs Office RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Sub-Recipient Agreement between the Town of Southold and the County of Suffolk, acting through its duly constituted Sheriff's Office, in connection with the NYS Office of Homeland Security and Emergency services UASI FY 2015 Grant Program regarding a portion of such funds from the County for Operation Shield Maritime Law Enforcement Services, for the term commencing on May 1, 2016 and ending on December 31, 2017, at a cost not to exceed $7,238.00, subject to the approval of the Town Attorney -✓Vote Record-Resolution RES-2016-348 El Adopted ❑ Adopted as Amended ❑ Defeated -- - Yes/Aye No/Nay ' Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter El 0 0 ❑ ❑ Supervisor's Appt William P.Ruland Voter El 0 0 0 ❑ Tax Receiver's Appt Jill Doherty Voter LI 0 ❑ ❑ ❑ Rescinded Robert Ghosio Mover 0 ❑ ❑ ❑ o Town Clerk's Appt Louisa P Evans Seconder El ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter E1 ❑ ❑ ❑ o No Action O Lost Southold Town Board Regular Meeting April 5, 2016 page 25 -- - - - - -- - - - -- -- - - - -2016-349 CATEGORY: Budget Modification DEPARTMENT: Solid Waste Management District SWMD Budget Mods-Compost Site Financial Impact: To create and fund appropriation line for repairs to the compost site irrigation well. "From"line funds available due mainly to unanticipated reduction in DEC Monitor charges in 2016 and overestimating cost of Volvo maintenance planned for 2016. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2016 Solid Waste Management District budget as follows: From: SR 8160.4.100.200 Diesel Fuel $1,000 SR 8160.4.100.552 Maint/Supply Volvo Loader 5,000 SR 8160.4.100.650 Garbage Bags 1,000 SR 8160.4.400.805 MSW Removal 1,000 SR 8160.4.400.810 C&D Removal 1,000 SR 8160.4.400.836 Single Stream Trucking 1,000 SR 8160.4.400.840 Hazardous Waste Removal 1,000 SR 8160.4.500.100 NYS DEC Env. Monitor 14,500 Total $25,500 To: SR 8160.4.400.150 Compost Site Maintenance $25,500 Total $25,500 I Vote Record-Resolution RES-2016-349 Q Adopted _ 0 Adopted as Amended O Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled - --" - ❑ Withdrawn James ThrumJr Mover Q ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder Q ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty VoterQ ❑ ❑ 0 ❑ Rescinded Robert Ghosio Voter Q 0 ❑ ❑ ❑ Town Clerk's Appt Louisa P.Evans Voter Q 0 0 0 ❑ Supt Hgwys Appt Scott A.Russell Voter Q ❑ 0 ❑ ❑ No Action ❑ Lost 2016-350 Southold Town Board Regular Meeting April 5, 2016 page 26 CATEGORY: Authorize Payment DEPARTMENT: Town Attorney Authorize Payment to John Jerome RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the payment of the sum of$902.46 to John Jerome for repairs to his vehicle, in connection with property damage stemming from an incident on February 6, 2016, subject to the approval of the Town Attorney. I Vote Record-Resolution RES-2016-350 El Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled — - — 0 Withdrawn— James Dinizio Jr Voter 0 ❑ 0 0 ❑ Supervisor's Appt William P Ruland Seconder RI ❑ ❑ 0 ❑ Tax Receiver's Appt Jill Doherty Mover El 0 0 ❑ ❑ Rescinded Robert Ghosio Voter RI 0 0 0 0 Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter RI ❑ ❑ ❑ ❑ No Action ❑ Lost 2016-351 CATEGORY: Budget Modification DEPARTMENT: Highway Department 2016 Budget Modification-Highway Financial Impact: _ transfer of funds so Engineering Department can purchase drainage camera through grant monies RESOLVED that the Town Board of the Town of Southold hereby modifies the 2016 Highway Fund Part Town budget as follows: From: DB.5110.4.400.300 Drainage Replacements 15,000.00 TOTAL $15,000.00 To: DB.5130.2.500.300 Other Equipment 15,000.00 TOTAL $15,000.00 ✓Vote Record-Resolution RES-2016-351 • Adopted - 0 Adopted as Amended Yes/Aye No/Nay Abstain Absent 0 Defeated James Dinizio Jr Voter El 0 0 0 Southold Town Board Regular Meeting April 5, 2016 page 27 ❑ Tabled William P Ruland Mover El ❑ ❑ ❑ ❑ Withdrawn Jill Doherty Voter 0 ❑ 0 0 ❑ Supervisor's Appt Robert Ghosio Voter El 0 0 ❑ ❑ Tax Receiver's Appt Louisa P Evans Seconder 0 ❑ ❑ 0 ❑ Rescinded Scott A Russell Voter El ❑ ❑ ❑ ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2016-352 CATEGORY: Authorize Payment DEPARTMENT: Town Attorney John Zaveski Settlement RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the payment of the sum of$2,550.95 to John Zaveski for repairs to his vehicle, in connection with property damage stemming from an incident on February 16, 2016, subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2016-352 El Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled - ---- -- - ---- - - ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑— ❑ ❑ Tax Receiver's Appt Jill Doherty Voter Cif ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Seconder El 0 0 0 0 Town Clerk's Appt Louisa P Evans Mover - El - ' ❑ 0- 0 -- ❑ Supt Hgwys Appt Scott A Russell Voter Q 0 ❑ ❑ ❑ No Action ❑ Lost 2016-353 CATEGORY: Contracts, Lease &Agreements DEPARTMENT: Engineering Change Order#1 W/Construction Consultants/LI, Inc. -Highway Maintenance Building RESOLVED that the Town Board of the Town of Southold hereby approves Change Order#1 Southold Town Board Regular Meeting April 5, 2016 page 28 to the Town of Southold Highway Maintenance Building Project Contract with Construction Consultants/LI, Inc. in the net amount of$4,753.03, pursuant to their Proposed Change Order dated April 4, 2016, subject to the approval of the Town Engineer and Town Attorney. ✓Vote Record-Resolution RES-2016-353 11 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James DMnmzio Jr Voter ' ❑ ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter El 0 0 0 ❑ Tax Receiver's Appt Jill Doherty Voter ll ❑ ❑ ❑ o Rescinded Robert Ghosio ' Mover ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter El ❑ ❑ 0 ❑ No Action ❑ Lost 2016-354 CATEGORY: Budget Modification DEPARTMENT: Fishers Island Ferry District 2016 FIFD Budget Modification Financial Impact: to cover workers compensation RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated March 28, 2016, which amended the 2016 Fishers Island Ferry District budget in the amount of$29,000.00. ✓Vote Record-Resolution RES-2016-354 O Adopted ❑ Adopted as Amended ❑ Defeated — Yes/Aye No/Nay ' Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Mover El s ❑ 0 ❑ ❑ Supervisor's Appt William P Ruland Voter E ❑ ❑ ❑ 0 Tax Receiver's Appt Jill Doherty Seconder Q ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter Q ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter Q ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 0 ❑ ❑ ❑ No Action O Lost Southold Town Board Regular Meeting April 5, 2016 page 29 2016-355 CATEGORY: Close/Use Town Roads DEPARTMENT: Town Clerk Southold Village 4Th of July Parade at 12 Noon Financial Impact: Police Department cost for event = $826.32 RESOLVED that the Town Board of the Town of Southold hereby grants permission to Southold Village Merchants to march from Boisseau Avenue to Tuckers Lane along Route 25 for its 19th Annual 4th of July Parade in Southold, on Monday,July 4, 2016, beginning at 12:00 noon, provided they closely adhere to the Town's policy regarding Special Events. Support is for this year only. All fees associated with this event have been waived with the exception of the clean-up deposit. ✓Vote Record-Resolution RES-2016-355 ❑ Adopted ❑ Adopted as Amended ❑ Defeated -_. .__ __._ __ v Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder 0 0 0 0 ❑ Tax Receiver's Appt Jill Doherty Mover 0 0 0 0 0 Rescinded Robert Ghosio Voter 0 0 0 ❑ ❑ Town Clerk's Appt Louisa P.Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ 0 0 ❑ No Action ❑ Lost 2016-356 - CATEGORY: Employment-Town DEPARTMENT: Accounting Acknowledges the Intent to Retire- Vicki R. Toth RESOLVED that the Town Board of the Town of Southold hereby acknowledges the intent to retire of Vicki R. Toth from the position of Secretary for the Zoning Board of Appeals effective April 23, 2016, last day of work to be April 22, 2016. ✓Vote Record-Resolution RES-2016-356 0 Adopted Yes/Aye No/Nay Abstain Absent 0 Adopted as Amended ❑ Defeated James Dinizio Jr Voter 0 0 ❑ ❑ ❑ Tabled William P Ruland Mover 0 ❑ 0 ❑ ❑ Withdrawn Jill Doherty Voter 0 ❑ ❑ 0 ❑ Supervisor's Appt Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ Southold Town Board Regular Meeting April 5, 2016 page 30 ❑ Rescinded Scott A Russell Voter Q 0 ❑ ❑ o Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2016-357 CATEGORY: Attend Seminar DEPARTMENT: Solid Waste Management District Attend Seminar-Bunchuck RESOLVED that the Town Board of the Town of Southold hereby grants permission to James Bunchuck to attend a seminar on"Amendments to the existing 6NYCRR Part 360 Solid Waste Management Facility regulations" at the SCWA Education Center, 260 Motor Parkway, Hauppauge,New York, on April 13, 2016 from 1:00 pm—4:00 pm. All expenses for registration, travel to be a legal charge to the 2016 budget (meetings and seminars). ✓Vote Record-Resolution RES-2016-357 ll Adopted ❑ Adopted as Amended ❑ Defeated ' Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Di Jr Voter l ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter ll 0 ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty ' Voter ll 0 0 0 ❑ Rescinded Robert Ghosio Seconder 17J 0 0 0 o Town Clerk's Appt Louisa P.Evans Mover ll ❑ 0 ❑ ❑ Supt Hgwys Appt Scott A Russell Voter s 0 0 0 ❑ No Action ❑ Lost 2016-358 CATEGORY:' Contracts, Lease &Agreements DEPARTMENT: Town Clerk Fishers Island School Agreement for Annual Fishers Island Town Board Meeting RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Justice Louisa P. Evans to execute and sign an agreement with the Fishers Island School District in connection with the use of the School Gymnasium on August 3, 2016 by the Southold Town Board for the Annual Fishers Island Town Board Meeting, all in accordance with the approval of Southold Town Board Regular Meeting April 5, 2016 page 31 the Town Attorney. ✓Vote Record-Resolution RES-2016-358 E1 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled - James Dinizio Jr Voter 0 ❑ 0 0 ❑ Withdrawn ❑ Supervisor's Appt William P Ruland Seconder El ❑ ❑ 0 ❑ Tax Receiver's Appt Jill Doherty Voter 0 0 0 ❑ ❑ Rescinded Robert Ghosio Mover 0 ❑ ❑ ❑ ID Town Clerk's Appt Louisa P Evans Voter El 0 ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter El 0 0 0 ❑ No Action ❑ Lost - -- -- - - -- -- 2016-359 CATEGORY: Employment-Town DEPARTMENT: Accounting Permanent Appointment Michael Collins WHEREAS the Town Board of the Town of Southold has provisionally appointed Michael Collins to the position of provisional Town Engineer effective December 2, 2014, and WHEREAS Michael Collins has taken and passed the Civil Service examination for Town Engineer, and is reachable on the Suffolk County Department of Civil Service List of Eligible's for the competitive position of Town Engineer, and WHEREAS the Town Board of the Town of Southold has determined that it is in the best interest of the Town to appoint Michael Collins to the permanent position of Town Engineer from said List of Eligible's, now therefore be it RESOLVED that the Town Board of the Town of Southold hereby appoints Michael Collins to the position of Town Engineer from the Suffolk County Department of Civil Service List of Eligible's effective immediately with no salary change. I Vote Record-Resolution RES-2016-359 Il Adopted Yes/Aye No/Nay Abstain Absent O Adopted as Amended lames Dinizio Jr Mover El ❑ ❑ ❑ ❑ Defeated William P Ruland Voter El 0 0 0 O Tabled Jill Doherty Seconder E ❑ ❑ ❑ ❑ Withdrawn Robert Ghosio Voter El 0 0 0 O Supervisor's Appt Louisa P.Evans Voter El ❑ ❑ ❑ ❑ Tax Receiver's Appt Scott A Russell Voter E ❑ ❑ ❑ ❑ Rescinded Southold Town Board Regular Meeting April 5, 2016 page 32 ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2016-360 CATEGORY: Contracts,Lease&Agreements DEPARTMENT: Town Attorney 630 Pike Street License Agreement RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute a License Agreement with Charles Zahra and Jean T. Zahra in the amount of$250.00 per year for 10 years to maintain an existing septic system at the municipal parking lot located at 630 Pike Street, Mattituck,New York, subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2016-360 ll Adopted ❑ Adopted as Amended ❑ Defeated - - - -- -- - - - - - Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0 0 0 ❑ Supervisor's Appt William P Ruland Seconder El 0 0 0 ❑ Tax Receiver's Appt Jill Doherty Mover ll 0 0 ❑ o Rescinded Robert Ghosio Voter , El 0 0 ❑ ❑ Town Clerk's Appt Louisa P Evans Voter f1 0 0 0 ❑ Supt Hgwys Appt Scott A Russell Voter LI 0 0 0 ❑ No Action ❑ Lost 2016-361 CATEGORY: Litigation DEPARTMENT: Town Attorney Retains Frank A. Isler, Esq. as Special Counsel to the Zoning Board of Appeals Regarding the Applications of Laurie Bloom (ZBA #6954) and Lisa Cradit (ZBA #6953) RESOLVED that the Town Board of the Town of Southold hereby retains Frank A. Isler, Esq. as Special Counsel to the Zoning Board of Appeals regarding the application of Laurie Bloom (ZBA File # 6954) and Lisa Cradit (ZBA File#6953). Southold Town Board Regular Meeting April 5, 2016 page 33 ✓Vote Record-Resolution RES-2016-361 ll Adopted O Adopted as Amended 0 Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr _ Voter D ❑ ❑- ❑ ❑ Supervisor's Appt William P Ruland Mover ll 0 0 0 Tax Receiver's Appt Jill Doherty Voter 0 0 ❑ ❑ ❑ Rescinded Robert Ghosio Voter ll ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder El ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter l 0 ❑ ❑ ❑ No Action ❑ Lost 2016-362 CATEGORY: Local Law Public Hearing DEPARTMENT: Town Attorney PH 5/3/16 @ 4:31 PM in Connection with Stop Work Orders WHEREAS,there has been presented to the Town Board of the Town of Southold, Suffolk County,New York, on the 511day of April, 2016, a Local Law entitled "A Local Law in relation to Amendments to Chapter 280 "Zoning", and Chapter 144 "Fire Prevention and Building Code Administration", in connection with Stop Work Orders." RESOLVED that the Town Board of the Town of Southold will hold a public hearing on the aforesaid Local Law at the Southold Town Hall, 53095 Main Road, Southold,New York, on the 3rd day of May, 2016 at 4:31 p.m at which time all interested persons will be given an opportunity to be heard. - - - - The proposed Local Law entitled, "A Local Law in relation to Amendments to Chapter 280 "Zoning", and Chapter 144 "Fire Prevention and Building Code Administration", in connection with Stop Work Orders.", reads as follows: LOCAL LAW NO. , 2016 A Local Law entitled, "A Local Law in relation to Amendments to Chapter 280 "Zoning", and Chapter 144 "Fire Prevention and Building Code Administration", in connection with Stop Work Orders." BE IT ENACTED by the Town Board of the Town of Southold as follows: I. Purpose: Southold Town Board Regular Meeting April 5, 2016 page 34 The Town Board has determined that Chapter 280 and Chapter 144 shall be amended in order to clarify that a Code Enforcement Officer has the authority to issue a Stop Work Order. II. Chapters 280 and 144 of the Code of the Town of Southold is hereby amended as follows: §280-153. Whenever the Building Inspector or Code Enforcement Officer has reasonable grounds to believe that work on any building or structure is being prosecuted in violation of the provisions of the applicable law, ordinances or regulations or not in conformity with the provisions of an application, plans or specifications on the basis of which a building permit was issued or in an unsafe and dangerous manner, he shall notify the owner of the property or the owner's agent or the person performing the work to suspend all building activities until the stop order has been rescinded. Such order and notice shall be in writing and shall state the conditions under which the work may be resumed and may be served upon a person to whom it is directed either by delivering it personally to him or by posting the same upon a conspicuous portion of the building under construction and sending a copy of the same by certified mail. 144-3. A. It shall be the duty of the Building Inspectors (hereinafter referred to as the "Building Inspector") to administer and enforce the Uniform Code and the Energy Code and the provisions of this chapter. B. In addition to the inspectors, as provided by Subsection A of this section, the Town Board may appoint one Assistant Inspector for each of the fire districts in the Town, who shall be recommended by the respective Board of Fire Commissioners. Such Assistant Inspectors shall serve for a term of one year or at the pleasure of the Town Board. - - - Assistant Inspectors shall serve without compensation, but shall be reimbursed for their actual and necessary expenses incurred in the performance of their duties within the appropriations made therefor by the Town Board. Such Assistant Inspectors shall not have enforcement powers, their duties being limited to conducting periodic inspections for compliance with the fire prevention provisions (Chapter C) of the Uniform Code and the Energy Code. Assistant Inspectors shall have the same right to enter and inspect buildings and premises as conferred upon the Building Inspector. C. For this chapter, the term "Building Inspector" shall include and refer to: (1) Building Inspectors of the Town of Southold; (2) The Director of Code Enforcement of the Town of Southold; (3) The Engineer Inspector of the Town of Southold; (4) Building Permits Examiner; and (5) Fire Inspector.- ; and Southold Town Board Regular Meeting April 5, 2016 page 35 (6) Code Enforcement Officer D. Unless otherwise expressly stated, the following terms shall, for the purpose of this chapter, have the meanings as herein defined. Any word or term not noted below shall be used with a meaning as defined in Webster's Third International Dictionary of the English Language, unabridged (or latest edition). SEVERABILITY If any clause, sentence,paragraph, section, or part of this Local Law shall be adjudged by any court of competent jurisdiction to be invalid, the judgment shall not affect the validity of this law as a whole or any part thereof other than the part so decided to be unconstitutional or invalid. III. EFFECTIVE DATE This Local Law shall take effect immediately upon filing with the Secretary of State as provided by law. I Vote Record-Resolution RES-2016-362 Cil Adopted ❑ Adopted as Amended ❑ Defeated - - - , - - - - — - — - - - - - - Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James DmEI Jr Voter l 0 0 0 0 Supervisor's Appt William P Ruland Voter D 0 0 0 ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ 0 0 ❑ Rescinded Robert Ghosio Seconder ll ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover ll 0 0 0 ❑ Supt Hgwys Appt Scott A Russell Voter ll 0 0 0 ❑ No Action ❑ Lost 2016-363 CATEGORY: Local Law Public Hearing DEPARTMENT: Town Attorney PH 5/3/16 @ 4.32 PM-Amendments to Chapters 280 and 34 WHEREAS, there has been presented to the Town Board of the Town of Southold, Suffolk County,New York, on the 5t' day of April, 2016, a Local Law entitled "A Local Law in relation to Amendments to Chapter 280 "Zoning", and Chapter 34 "Housing Fund", in connection with the transfer of responsibilities regarding affordable housing from the Special Projects Coordinator to the Government Liaison Officer." RESOLVED that the Town Board of the Town of Southold will hold a public hearing on the aforesaid Local Law at the Southold Town Hall, 53095 Main Road, Southold,New York, on the 3rd day of May,2016 at 4:32 p.m at which time all interested persons will be given an Southold Town Board Regular Meeting April 5, 2016 page 36 opportunity to be heard. The proposed Local Law entitled, "A Local Law in relation to Amendments to Chapter 280 "Zoning", and Chapter 34 "Housing Fund",in connection with the transfer of responsibilities regarding affordable housing from the Special Projects Coordinator to the Government Liaison Officer."„ reads as follows: LOCAL LAW NO. ,2016 A Local Law entitled, "A Local Law in relation to Amendments to Chapter 280 "Zoning", and Chapter 34 "Housing Fund", in connection with the transfer of responsibilities regarding affordable housing from the Special Projects Coordinator to the Government Liaison Officer." BE IT ENACTED by the Town Board of the Town of Southold as follows: I. Purpose: The Town Board desires to transfer the responsibilities for the administration of the Town of Southold's Affordable Housing Program from the vacant position of Special Projects Coordinator to the newly created position of Government Liaison Officer. II. Chapters 280 and 34 of the Code of the Town of Southold is hereby amended as follows: § 280-25. Definitions. PERMANENT FIXED IMPROVEMENT An improvement to a lot or a moderate-income family dwelling unit which cannot be removed and which provides value to the property above and beyond repairs done to _. maintain the-property in good condition. A permanent fixed improvement must be _ -' approved in advance of construction or installation in writing by the Special Project Coordinator. Government Liaison Officer. ' _ • - ' ' e .':. _ ! ! 1.! • ! ' Government Liaison Officer The employee of the Town who is responsible for the development, implementation and coordination of the housing registry and affordable housing initiatives for the Town of Southold. § 280-27. Use Regulations In the AHD District, no building or premises shall be used and no building or part of a building shall be erected or altered which is arranged, intended or designed to be used, in whole or in part, for any use except the following: Southold Town Board Regular Meeting April 5, 2016 page 37 A. Permitted uses. (1) Owner-occupied moderate-income family dwelling unit ("MIFDU"), in accordance with the following requirements: (a)An owner-occupied MIFDU shall not be leased, except one time for up to a two-year term, subject to the written approval of the Coordinator Government Liaison Officer. B. Accessory uses. (1) Accessory uses as set forth in and regulated by § 280-13C(1), (2), (3), (4), (6) and (7) of this chapter. (2) Accessory apartments are permitted only within owner-occupied MIFDUs, subject to the written approval of the Special Projects Coordinator Government Liaison Officer, the issuance of a rental permit in accordance with § 280-13D and the following conditions: §280-30. General regulations and requirements. A. The Town Board shall require the recording of covenants and restrictions that shall apply to all real property within the AHD District. The covenants and restrictions shall contain terms and conditions as the Town Board and Planning Board deem necessary to insure the property is used for purposes consistent with the purposes for which the AHD zoning classification was created, and they shall be subject to the approval of the Town Attorney. The covenants and restrictions shall include the following: (1) An owner of an improved or unimproved parcel of property within the AHD District shall, at least 30 days prior to entering into an agreement or contract to convey the parcel, provide a copy of the proposed contract to the Town Clerk with a written notice of the owner's intent to enter into the contract. The Town Clerk shall forward a copy of the owner's notice of intent and the proposed contract to the Town Board and Special Projects Coordinator Government - - Liaison Officer. Within 20 days of receipt of the owner's notice of intention,the Town shall notify the owner in writing as to whether or not the terms of the sale comply with the provisions of this chapter relating to the resale of AHD parcels. (4) An owner of an improved or unimproved parcel of property within the AHD District shall, at least 14 days prior to entering into a lease with regard to said parcel, provide a copy of the proposed lease to the Town Clerk with a written notice of the owner's intent to enter into the lease. The Town Clerk shall forward a copy of the owner's notice of intent and the proposed lease to the Town Board and to the Special Projects Coordinator Government Liaison Officer. Within seven days of receipt of the owner's notice of intention, the Town shall notify the owner in writing as to whether or not the terms of the lease comply with the provisions of this chapter relating to the leasing of AHD parcels. C. Eligibility (non-age-restricted). In each AHD, the sale or lease of dwelling units and Southold Town Board Regular Meeting April 5, 2016 page 38 unimproved lots shall be reserved for moderate-income families who do not have any ownership interest in any other residence or vacant lot. The net worth of an applicant (individual or family) shall not exceed 25% of the purchase price of a home sold pursuant to this section. The eligible applicants shall be grouped on a priority basis, and a lottery system will be administered by the Special Projects Coordinator Government Liaison Officer within each group in a formula acceptable to the Town Board. The priority groups are as follows: E. Resale price of dwelling units and unimproved lots. (1) Dwelling units in an AHD District reserved for moderate-income families must be resold to moderate-income families who are registered with the Special Projects Coordinator Government Liaison Officer as eligible and in need of housing. In an effort to ensure perpetual affordability,the maximum resale price shall not exceed the purchase price plus the cost of permanent fixed improvements, adjusted for the increase in the consumer price index during the period of ownership of such dwelling unit and such capital improvements plus reasonable and necessary resale expenses. All capital improvements require the approval of the Special Projects Coordinator Government Liaison Officer who will submit such improvements to the Housing Advisory Commission for determination of: (a) whether the capital improvement is warranted and (b) if warranted, the value of appreciation to the property at time of improvement and (c)the value (if any) upon resale. The Housing Advisory Commission will provide quarterly reports to the Town Board pertaining to AHD provisions (i.e., sales, resales, capital improvements, etc.). § 280-31. Administration A. General duties of Special Projects Coordinator Government Liaison Officer. (1) The Special Projects Coordinator Government Liaison Officer shall be responsible for the administration of dwelling units and unimproved lots reserved for moderate-income families in all AHD Districts pursuant to the provisions of this article. (2) The Special Projects Coordinator Government Liaison Officer shall promulgate and maintain information and documentation of all dwelling units and unimproved lots reserved for moderate-income families in all AHD Districts; the number thereof available for sale or lease at all times; the sales prices and monthly rent for such dwelling units and lots; and the names and addresses of eligible families desiring to purchase or lease the same, together with a priority list of such families. The Special Projects Coordinator Government Liaison Officer shall maintain such other records and documents as shall be required to properly administer the provisions of this article. B. Interagency cooperation. Southold Town Board Regular Meeting April 5, 2016 page 39 (1) Whenever the Town Board approves the establishment of an AHD District, a copy of such determination shall be filed with the Building Inspector and the Special Projects Coordinator Government Liaison Officer,together with a copy of any agreements and/or covenants relating thereto. (2) Whenever the Planning Board approves a subdivision plat and/or a site plan affecting land within an AHD District, a copy thereof shall be filed with the Building Inspector and the Special Projects Coordinator Government Liaison Officer,together with copies of any agreements and/or covenants relating thereto. (3) Whenever the Building Inspector shall issue a building permit, a certificate of occupancy or any other permit or authorization affecting dwelling units and/or unimproved lots located in an AHD District and reserved for sale or lease to moderate-income families, a copy thereof shall be filed with the Special Projects Coordinator Government Liaison Officer. C. Procedure. (1) Whenever the Building Inspector receives an application for a building permit or a certificate of occupancy for a dwelling unit or unimproved lot located in an AHD District and reserved for sale or lease to moderate-income families, the Building Inspector shall file a copy thereof with the Special Projects Coordinator Government Liaison Officer, who shall inform the owner and/or person filing such application of the maximum sales price or monthly rent for such dwelling unit or lot as well as eligibility requirements for families seeking to purchase or lease such dwelling units or lots. (2) No building permit or certificate of occupancy may be issued by the Building Inspector until the Special Projects Coordinator Government Liaison Officer has supplied the Building Inspector with the information provided for in the preceding subsection and the Building Inspector determines that the issuance of the building permit or certificate of occupancy will not permit a use, occupancy, sale or lease of a dwelling unit or unimproved lot in violation of the provisions of this article. (3) The Special Projects Coordinator Government Liaison Officer shall certify the eligibility of all applicants for lease or purchase of dwelling units and unimproved lots reserved for moderate-income families. An owner of dwelling units and unimproved lots in an AHD District which are reserved for sale or lease to moderate-income families shall not sell or lease the same to any person who does not possess a certificate of eligibility issued by the Special Projects Coordinator Government Liaison Officer. A violation of the provisions of this subsection shall constitute grounds for the revocation of a certificate of occupancy. (4) On or before March 31 of each year, the Special Projects Coordinator Government Liaison Officer shall notify the owner or manager of dwelling units Southold Town Board Regular Meeting April 5, 2016 page 40 and unimproved lots reserved for moderate-income families of the monthly rent, sales price and income eligibility requirements for such units and lots based upon data derived from the preceding year. (5) The owner or manager of dwelling units and unimproved lots reserved for moderate-income families shall certify in writing to the Special Projects Coordinator Government Liaison Officer on or before May 31 of each year, that the sale and/or lease of such dwelling units and lots comply with the provisions of this article and Chapter 280 of the Town Code. (6) When a dwelling unit reserved for lease to moderate-income families is to be rented, the lease for such unit shall not exceed a term of two years. (7) An applicant for a certificate of eligibility aggrieved by any determination of the Special Projects Coordinator Government Liaison Officer shall have the right to appeal such determination to the Town Board at its next regularly scheduled work session or to any standing committee of the Town Board designated by resolution to hear such appeals. (8) The only covenants and restrictions which may even be placed upon any lot or dwelling unit in an AHD District must be first approved by action of the Town Board. §280-13 Use regulations D. Rental permit for accessory apartments.Notwithstanding any prior course of conduct or permission granted, no owner of property shall cause, permit, or allow the occupancy or use of an accessory apartment created pursuant to § 280-13A(6) or § 280-13B(13) without a valid rental permit issued upon application to the Chief Building Inspector. [Added 6-15-2010 by L.L. No. 2-2010] (4) Review of application. The application for a rental permit shall be reviewed for completeness and accuracy by the Chief Building Inspector and, in the case of applications pertaining to accessory apartments in accessory structures, by the. Special Projects Coordinator Government Liaison Officer. The Chief Building Inspector shall not issue a rental permit unless the application includes all of the requisite information enumerated in § 280-13D(1) through (3) and written approval by the Special Projects Coordinator Government Liaison Officer that the requirements of§ 280-13B(13)(j)have been satisfied. The Chief Building Inspector shall have the right to inspect the property to confirm compliance with the New York State Uniform Fire Prevention and Building Code and this Code. §34-6. Housing Fund Southold Town Board Regular Meeting April 5, 2016 page 41 B. The Special Projects Coordinator Government Liaison Officer for affordable housing will assist the Commission with administrative tasks, such as scheduling meetings, transcribing minutes, etc. The Commission should meet at a minimum of once a month. The primary functions of the Commission are to: (1) Ensure that an efficient, cost effective and expedient production of affordable housing is created and maintained. (2) Serve as a liaison for community members within their respective hamlets/villages regarding affordable housing. (3) Identify appropriate sites for the development of affordable housing within respective hamlets/villages. (4) Approve capital improvement requests from residents living in housing units. (5) Make recommendations to the Town Board relating to affordable housing. III. SEVERABILITY If any clause, sentence,paragraph, section, or part of this Local Law shall be adjudged by any court of competent jurisdiction to be invalid,the judgment shall not affect the validity of this law as a whole or any part thereof other than the part so decided to be unconstitutional or invalid. IV. EFFECTIVE DATE This Local Law shall take effect immediately upon filing with the Secretary of State as provided by law. ✓Vote Record-Resolution RES-2016-363 ECJ Adopted - -- - - ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled o Withdrawn James ThrumJr Voter Q 0 ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 j ❑ 0 ❑ Tax Receiver's Appt Jill Doherty Voter El ❑ 0 ❑ ❑ Rescinded Robert Ghosio Mover El ❑ 0 I 0 0 Town Clerk's Appt Louisa P Evans Seconder El 0 0 0 ❑ Supt Hgwys Appt Scott A Russell Voter El ❑ ❑ I ❑ ❑ No Action ❑ Lost Southold Town Board Regular Meeting April 5, 2016 page 42 2016-364 CATEGORY: Advertise DEPARTMENT: Town Clerk Advertise for Zoning Board of Appeals Secretary RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk's office to advertise for the position of Secretary (Zoning Board of Appeals). ✓Vote Record-Resolution RES-2016-364 21 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 21 0 0 ❑ ❑ Supervisor's Appt William P Ruland Voter El 0 0 ; 0 o Tax Receiver's Appt Jill Doherty Seconder El ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Mover 21 0 0 ❑ ID Town Clerk's Appt Louisa P Evans Voter RI ❑ ❑ 0 ❑ Supt Hgwys Appt Scott A.Russell Voter 21 ❑ ❑ ❑ ❑ No Action ❑ Lost VI Public Hearings None Closing Comments Supervisor Scott Russell SUPERVISOR RUSSELL: Would anybody like to address the Town Board on any issue? Anne Murray, East Marion ANNE MURRAY: Anne Murray from East Marion. I feel very lonely here today. Just two quick questions, I am very confused about the Homeland Security resolution. SUPERVISOR RUSSELL: Sure. What it is... MS. MURRAY: Are we getting money, are we giving money? SUPERVISOR RUSSELL: What it is, is a multi-agency agreement each year to provide patrol and security of Peconic Bay and including Plum Island. Because of the nature of the Peconic Bay touching so many jurisdictions, the town and the county work together along with Homeland Security to assure that not only the bays patrolled and also that Plum Island is secure. Southold Town Board Regular Meeting April 5, 2016 page 43 MS. MURRAY: Of course. So are we getting that money from the federal government? SUPERVISOR RUSSELL: No. Our contribution is our man-power and other agencies, Suffolk County might qualify for the money as an agency but we actually have an agreement, so we don't get the money. We contribute to the solution. MS. MURRAY: I see. So does that mean that there are extra patrols... SUPERVISOR RUSSELL: Yes. MS. MURRAY: Using our police department? SUPERVISOR RUSSELL: Yes. And more or less it's an agreement so that these different agencies might find themselves working in another agencies jurisdiction, there's an understanding that that's okay. MS. MURRAY: Got it. Okay, thanks. And then the other one is, this code enforcement has the power to issue a stop work order, wasn't that the case before? SUPERVISOR RUSSELL: No. I will let Bill speak to that. MS. MURRAY: That seems kind of strange. TOWN ATTORNEY DUFFY: We had a change in title, so the title code enforcement officer wasn't including with the ability to issue stop work orders, so I just wanted to clarify that he is allowed to do that. Because his title changed. MS. MURRAY: Oh, interesting. I didn't realize that, so now the code enforcement officer can go anywhere and on the spot, issue a stop work order? SUPERVISOR RUSSELL: Yes. - - TOWN ATTORNEY DUFFY: The code previously allowed zoning enforcement officer and director of code enforcement, it just didn't have the title code enforcement officer. MS. MURRAY: Okay, good. Thank you. COUNCILMAN DINIZIO: He can issue stop work orders on anything that he is qualified to, he couldn't issue a stop work order say on a building permit, unless he was qualified to do so. MS. MURRAY: So does this mean he can issue a stop work order on pretty much anything now? COUNCILMAN DINIZIO: Anything that concerns the code, the town code. Southold Town Board Regular Meeting April 5, 2016 page 44 MS. MURRAY: Okay. SUPERVISOR RUSSELL: Why wouldn't he be able to do a stop work order on construction, on property under construction without a building permit? COUNCILMAN DINIZIO: Because the building inspector has certain, you know, he has to follow certain code rules. TOWN ATTORNEY DUFFY: This would allow him to issue it because under the code, you need a building permit, if you don't have a building permit he can issue it. what he couldn't do is go under the state code and make a determination as to whether a structure is safe or not, because he is not a building inspector. SUPERVISOR RUSSELL: Right. TOWN ATTORNEY DUFFY: But he could do stop work for no building permit. COUNCILMAN DINIZIO: Right. MS. MURRAY: I am still confused but okay. SUPERVISOR RUSSELL: The issue that Jim raised was that he couldn't do anything that he wasn't qualified to do, the discussion was, can he stop construction when no building permit has been issued? Bill just said, yes.... MS. MURRAY: And the answer is yes, of course. SUPERVISOR RUSSELL: And all other zoning issues. MS. MURRAY: Okay. Thank you: - - SUPERVISOR RUSSELL: Sure. Any other comments, suggestions or otherwise? Councilman Dinizio COUNCILMAN DINIZIO: Yes, I have something to say. I had the privilege of working with Vicki Toth for a number of years on the Zoning Board and I think that this town is going to sorely miss the expertise that she brings to that job and I just want to wish her all the luck in her next endeavor. Supervisor Russell SUPERVISOR RUSSELL: Yes, it's going to be a big loss and very, very difficult to fill, I can tell you right now. Given the knowledge, the insight to codes and everything else, it's not going to be easy to find someone. Anybody else? (No response) Southold Town Board Regular Meeting April 5, 2016 page 45 Motion To: Adjourn Town Board Meeting RESOLVED that this meeting of the Southold Town Board be and hereby is declared adjourned at 4:59 P.M. 1 • /// /onetidg' Eli . eeth A.Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Jill Doherty, Councilwoman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell