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Home My WebLink About2012 HIGHLIGHTS OF 2012 STATE OF THE TOWN ADDRESS OPPORTUNITIES FOR THE FUTURE 2011 ACCOMPLISHMENTS FISCAL: • Maintained Moody's Aa2 rating • Continued attrition of staffing when possible, reduced work schedule for • beach attendants from full-time to part-time • Additional revenue of$35,000 from Zoning Boards of Appeals increase in fees • Solid Waste District experienced 35% rise in revenue for recyclables as well as 27% rise in revenue for compost sales. Received $32,000 grant from the Department of Environmental Conservation for Household Hazardous Waste removal. • Submitted $207,180 in FEMA reimbursements for Hurricane Irene LEGISLATIVE: • Adopted law to regulate noise pollution throughout the Town • Amended code to permit use of converting accessory, structures into - accessory apartments for family members or household seeking affordable housing assistance • Adopted law to implement Fast Track Permits application process for for Residential Solar Energy systems. • Amended wind energy code to permit wind turbines with a production capacity of 125 kilowatts on working farms • Amended several laws to address dangerous traffic, undue congestion and access issues (Factory Avenue in Mattituck, Vista Place and Glen Court in Cutchogue, Washington Avenue in Greenport, etc.)• ENVIRONMENTAL AND PLANNING: • Comprehensive plan, completed three chapters (Economic, Community' Character, Parks and Recreation) and preparation for additional chapters • Land Preservation o Hired land preservation stewardship coordinator o' Received over $1.5 million in preservation grants, CPF revenues for 2011 exceeded $3.5 million o 32 pending applications for land preservation • 134 acres preserved (110 acres of Town farmland and 24 acres of open space for a total of$8.7 million • Planning Department o 308 people served at the counter o 69 applications reviewed, 22 completed o 293 coastal consistency assessment reviews o 8 grant projects managed throughout the year including stormwater management, hamlet study implementation, Goldsmith Inlet Watershed Restoration, Hashamomuck Pond Watershed . Restoration • Solid Waste District: o 2,500 tons of recyclables removed (1000 paper, 549 cardboard, 447 cans and plastic o Processed 16,286 tons of leaves and brush into compost (up 65%) o Processed 25 tons of construction and debris into woodchips o Collected 70 tons of household hazardous waste • Development of MS4 Compliance (Municipal Separate Storm Sewer Systems), hosted meetings with the Conservation Advisory Committee, New Suffolk Civic Association and Southold Voice • Facilitated Earth Day Beach Clean-Up at South Harbor Road, New Suffolk. Road, Goldsmith Inlet, 67 Steps, Chapel Hill, Kenneys and McCabe beaches. • Participated in workgroup to develop "Peconic Institute" to promote sustainability throughout the East End region ECONOMIC AND COMMUNITY DEVELOPMENT: • Opening of Peconic Lane Community Center to provide additional meeting space and offer programs with a focus on cultural enrichment. Town Historian curated anexhibit of historic Peconic photographs. • Completion.of Laurel Lake Preserve improvements along with Sound View Dunes Park improvements • Hosted community meetings in discussion of Town budget and finances, solid waste disposal and recycling, development of website design and Comprehensive Plan chapters • Creation of Economic Development Committee to accomplish goals and objectives as outlined in comprehensive plan • Continued partnership with Suffolk County Department of Labor in offering employment search resources to Town residents at Human Resource Center in Mattituck • Working with Suffolk County Economic Development office to enhance upgrading of businesses through developing Industrial and Commercial Incentives program • Participated in Suffolk County Department of Labor Summer Works program for financially needy youth • Initiated discussion with Parks Districts and Schools regarding the sharing of facilities to maximize recreational opportunities for Town residents DIRECT SERVICES TO RESIDENTS: • Effective and efficient response to damages incurred by storms, including Hurricane Irene. 3,183 tonsof storm debris were collected and delivered for composting.to Landfill. Repaired damage to McCabe's Kenny's and Town beaches with FEMA funding. Opened non-medical needs shelter at Human Resource Center and'distribution of shelf stable meals. • Over 2000 residents registered for recreational offerings in the year • Significant improvements and expansion of dog park • Provided paper-shredding opportunity for Town residents at Peconic Lane Community Center-2.44 tons of paper were shredded • 572 individuals were assisted by the Zoning Board of Appeals • Services to Seniors: o 27,041 meals delivered to homebound elderly o 13,183 meals provided at Human Resource Center o 967 hours of service for Residential Repair o 17,126 houses of respite care at Senior Adult Day Care o Hired part-time staff to serve seniors in Fishers Island • Services to Youth o Hosted teen wellness workshops o Sponsored recreational and social activities such as Summer Jam and Family Movie Night in the Park o Facilitated numerous community service activities for youth such as aiding seniors, feeding the homeless, beach clean-ups • Services to Poor and Homeless o Community Development program financially supported Maureen's Haven, CAST and Robert Perry Day Care Center • Through participation in Suffolk County District Attorney's East End Drug Taskforce, successfully investigated and prosecuted narcotics cases that reduced drug trafficking in the Town and Village. Police department also responsible for arrests in major artwork thefts throughout the East End. PERSONNEL AND TOWN GOVERNMENT: • Developed capability for payment of taxes online. • Furthered success of the Deer Management Program that harvested 163 deer with 101 donated to the food pantry • Commenced with implementation of Fuelmaster project to better address maintenance and monitoring of Town vehicles. • Completed implementation of Municity to further coordination of Town • departments, Planning Board, Building, Zoning Board of Appeals and Board of Trustees • Installed new Watch Guard in-car video system for Police cars to enhance accuracy and documentation of incidents • Convened working group to address the development of a new website that included hosting a meeting with the public • Implemented videoconferencing capabilities between Town Hall, Town Hall Annex and Fishers Island • Promoted Martin Flatley to Chief of Police 2012 GOALS AND OBJECTIVES FISCAL: • Maintain Moody's Aa2rating • Continue pay as you go approach to purchasing • Full implementation of FuelNehicle management system LEGISLATIVE: • 'Adopt MS4 • Complete amendments to Chapter 275 —Wetlands and Shorelines • - Change amendments to Site Plan approval to clarify site plan objectives to include: requiring interior roadways, prohibit site work when applications are pending, change duration of site plan from 3 years to 18 months. • Modify amendments to Chapter 100, to address unsafe buildings as well as adopt property maintenance code to address properties that are not properly maintained such as overgrown grass, stagnant water and other blight. ENVIRONMENTAL AND PLANNING: • Continue aggressive preservation of land while prices are more affordable • Develop stewardship management plans and policies for town-owned open space properties, including monitoring of Town-owned properties and easements ECONOMIC AND COMMUNITY DEVELOPMENT: • Appoint liaison to business community to address impediments to doing • business in Southold • Host "Listening Tour" with local businesses to determine their needs and attempt to develop resources to provide assistance • Assist with redevelopment of Capital One site in Mattituck • Utilize Community Development Block Grant funding towards supporting creation of affordable apartment rentals • Extensive road resurfacing work and installation of drainage DIRECT SERVICES TO RESIDENTS: • Secure grant funding to establish Naturally Occurring Retirement Communities • Expand intergenerational programs between Senior Services and the Youth Bureau • Initiate partnership with Suffolk County to expand harvesting of deer • Host housing resource forum regarding housing resources for residents • Formalize community service component with non-profit institutions and human service providers - • Host educational workshops with Cornell Cooperative Extension on lawn maintenance and use of pesticides PERSONNEL AND TOWN GOVERNMENT: • Successful CSEA negotiations with increased contributions from employees • Full implementation of new website • Upgrade Channel 22 government access channel • Reorganize Town's emergency shelters • Increase staffing in Police Department • Develop in-house cost-effective educational seminars to fulfill annual continuing education requirements of several departments • Ensure compliance with Town's procurement policy as well as Time Management System (Kronos) • Develop inter-municipal agreements for recycling and other products Table of Contents Supervisor's Letter Accounting & Finance Department Network and System Administrator Department of Public Works Historian Human Resource Center Land Preservation Solid Waste District Planning Department Special Projects Coordinator Police Department Recreation Department Town Attorney Highway Department Board of Trustees Zoning Board of Appeals Town Clerk SCOTT A. RUSSELL _ Town Hall, 53095 Route 25 SUPERVISOR ti 4 ; P.O. Box 1179 Southold,New York 11971-0959 • Fax(631)765-1823 yo . Q i 1, = Fax a � Telephone(631)765-1889 OFFICE OF THE SUPERVISOR TOWN OF SOUTHOLD March 01, 2012 STATE OF THE TOWN DEPARTMENT REPORTS I am very pleased to share the attached reports from department heads describing many accomplishments of staff throughout the year as well as goals and objectives for the upcoming year. I am very proud of the Town's achievements and look forward to another year of maximizing opportunities for residents. Accounting & Finance Department Notes for 2012 State of the Town address 2011 accomplishments Processed payroll for 393 employees ofthe Town and Fishers Island Ferry District. Processed over 1900 checks to over 1100 vendors for the Town and Fishers Island Ferry District. Maintained 3 operating funds, 2 risk;retention-funds,, 1 special revenue fund, 5 special district funds„5 capital funds that.contain 28 different,capital,projects, 2 Trust and Agency funds, and 3 account groups. Issued3 Bond:Anticipation ivotes aggregating-$2 9.92;QQ0;_is-s_ued a_$13.1:Z5__;__ __ __.-_; __._. _ million serial bond,_,maintaining the Town's Aa2 rating. Serviced all outstanding debt. Worked with Department Heads to encourage compliance with the Town's procurement policy. Provided administrative support for-health:benefits for'eligible'Townrernployees,':"°- ' including 214 enrollees in-the-CSEA's-Employee-Benefit:Fund, 224 enrollees in the Town of Southold Employee Health Benefit Plan, and 89 enrollees on the Empire Plan. Processed $3.02M in claims through the Town of Southold Employee Health Benefit Plan. Assisted with the installation of a Fuel Management System and the upgrade of the Kronos Time Management System. Assisted the new auditors of the Fishers Island Ferry District in completing a comprehensive audit, implementing several substantive changes to the financial systems of the Town as they relate to the Ferry District. 2012 goals Finalize installation of a Fuel Management System. Finalize upgrade of Kronos system and work with Department Heads to encourage compliance with the Town's Time Management System Policy. Maintain the Town's current Moody's bond rating (Aa2). e` 't r II 1 ;• 0.,4 aalr.:rir, Information Technologies Accomplishments and Goals Prepared by: Lloyd H. Reisenberg Network and System Administrator Date: February 1, 2012 • • • Accomplishment 2011 • Aside from the daily high-volume requests for assistance from our user base and the numerous daily tasks and responsibilities assigned to the Information Technologies Department, here are some of the highlights of•our efforts in 2011. Online Tax Payments: Implemented an online tax payment-module:. Landfill Application and Hardware Upgrade.: Upgraded the.Landfill Scale software application, database and hardware to a much more robust and secure SQL Server based application. Watchguard implementation: Assisted with the selection and implementation of a new in car video system for the police department. Municity: Completed the implementation of Municity and .brought the application "live". Fuelmaster: Continued the on-going efforts involved in the setup and implementation of the Fuelmaster project. Kronos — Completed the tasks of getting the new Kronos sever on-line. Continue assisting John Cushman and Kronos in the setup of the application. Page 1 NYS Incident Based Reporting: Cleaned up.the police crimes cases database enabling us to report this required information.correctly to NYS. Traqs: Implemented a digital accident reporting and ticket issuing application for the police department. Website: Instrumental in putting together an RPF for the new website and the selection of a vendor. Web Based Application Development: Enhanced web-based applications for time management, document.access, paperwork submittal, and review and updated the web, portal for field Interviews and TIPs reporting. Fishers Island Video: Completed the task of setting up video conferencing between the Town Hall., the Town Hall Annex and Fishers Island.' Firewall and Routers: Upgraded the Cisco security appliances at the Town Hall, Annex and Police Department: . FTP Site: Put a secure FTP site online giving the ability to transfer large files to and from the Town., This takes a large burden off of our email server. Peconic Community Center: Set:up,a wireless-network-at-fill-sip-cation:- - Disaster Recovery Plan: Completed a disaster recovery plan that defines'whrat actions that should be taken before, during and after an event that could disrupt the Towri's'ihforrnation systems. Emergency Management: Assisted with the emergency operations and management of the Tropical Storm Irene event. Instrumental in working with FEMA and SEMO in obtaining rein ibursernents for the DR1957 (December2010 Nor' easter) and DR4020 (Tropical Storm Irene) events. Goals for 2012 Information Technologies goals and objectives are driven by and support the requirements of the Town's population ,as well as each of the elected officials, appointed officials, individual'departments, and employees-within the'Town government. Using technology we can minimize organizational overhead and maximize resources devoted to direct improvement of our public service. We are continually doing routine evaluations and reviewing opportunities for information to be Page 2 shared by the Town and other organizations thus enabling us to try and minimize the cost of data collection and maintenance of our information systems. All in all, our goal is to maximize accuracy and improve public service through the use technology, in the face of ever changing requirements, increased demands, and increasing costs. Website: Complete the redesign and upgrade of the Town's website and go "live". Application Development: Continue the development of applications used to optimize and increase the performance of the Town departments and committees. Browser Based Application Menu: Over the years Data Processing has created numerous applications for the different town departments. These applications assist in record keeping, reporting, time management, billing and other areas and have proven to increase the proficiency of the departments using the applications. Time permitting; I would like to create a Southold Town Employee porthole that is a browser based centralized menu application used by the employees to access the different - applications we have developed. ETrust Update: Update the Town Anti-Virus and Anti-SPAM applications. Email Application Server: Receive the approval and funds to purchase a new email server/application in 2013.. Fuelmaster: Complete the Fuelmaster implementation and go "live". Kronos Upgrade project: Finally complete the upgrade of our Kronos application release 4.3 to release 6.1.10. This upgrade brings us enhanced functionality which includes but is not limited to improved scheduling features, interfacing with our payroll application and ease of use. Document Management System: Implement a document management system for the police department. Municity: Implement remote connectivity for the Town's building inspectors, code enforcement officer and fire marshal. This will enable these individuals to connect to the Municity database remotely while doing onsite inspections. Report Manager Upgrade: Upgraded our police officer report manager application enabling officers to be able to write reports more efficiently from their vehicles. Press Release: Complete the in house development of a press release for application for the police department. Page 3 Annex Connectivity: Increase the bandwidth between the Town Hall and the Annex. Channel 22: Obtain the funding to upgrade the Town's government access channel. Emergency Management: — Reorganize and define the structure of the Town's emergency shelters. Page 4 MEMO To: Phillip Beltz From: Jim McMahon Subject: = DPW Highlights of=2011 • ' Date: January 27, 2012 Renovation of the Peconic Lane Community Center New.heating and air conditioning system New carpeting through out the building S - Newlighting 3 classrooms, library:and office area painted ' • .; Handicapped bathrooms installed Hook-up to Suffolk CoQunty:5Water • • . Repaired damage to McCabe's, Kenny's'and Town Beach, with FEMA funding Another successful year for the Deer Management Program with 163 deer harvested, with- 1Q1 }goin'gto a food pantry or donated to individuals- . Doubled the size of the Southold Dog Park, installed new:benches: and planted 5 donated trees Completed the Laurel Lake Preserve Improvement project with the demolition and removal of old •buildings, an old dock and hew trails. This project was funded.,:in full, by a grant from,NYS Parks. Installed a. new parking area, kiosk; laid..outnew trails and planted and beach grass and shrubs at the Sound View Dunes Park (Bittner).. This . project is funded, in full, by a grant from NYS DOS. January 12, 2012 STATE OF TOWN--HISTORIAN State of the Town Address for Superintendent Scott A. Russell Historian's office in 2011: After several years of work, my most satisfactory achievement in 2011 was the permanent display of photographs and brief histories of Peconic ( which I wrote) that was erected in the new Community Center of Peconic (formerly Peconic School.) There's a picture of the Supervisor and Historian from the Suffolk Times on the town website Helped the Stirling Historical Society in'Greenport with hinformation nformation and-artifacts tor- rly"own) rora lnvrr-W-a -anriversiary_ex_ ibit.Also provided information on the same topic to Doris McGreevy-of Mattituck and James Grathwohl_oafCutchogue:- By invitation of Joe Mc Kay, attended'a''writin'g class atPeconic Landing,h.e,was giving where students_._r.,ead and discussedan article• I'd written-about-loca-l-au-ttioreorge Frederick lEfummei; as well-as - one of Hummel's short stories about Southold. Wrote and -published sevennmore articles.about=local hi-istory: 1. The Immigrant Church (stories about Irish and German imniigrants•-forSain't Patrick's Day.) 2. Henrietta Payne, Southold photographer-one of the few professional women in 19th century,.S,oWho'd 3. The History ,of.the Long Island Traveler and Matti-tuck Watchman (the oldest local;newspapers,in the town:). - 4. The Evolution of Fun: the growth of the North Fork from farmland lo Vacationland, Part One - • 5. The Evolution ofFun: the'growth of the North.Fork from' farmland to Vacationlaind, Part TWO 6. Tavern or Inn: Choose One or the Other, a history of drinking in Southold Town 7. What's the Matter with Mattituck? A history of the hamlet. Fun queries to answer: from the Cambridge Historical Commission regarding the schooner, Lady Clinton, Cambridge, MA, skippered in the 19th c. by Capt. David Edwards of Orient University of Massachusetts: British origin of American Colonists University of Frankfurt: information on Wampum Why is Factory Avenue in Mattituck called Factory Avenue? Most time consuming queries: what is the structure that wave action is revealing at Goldsmith's Inlet? And, can I get a copy of the picture of the Eureka menhaden factory from the wall at Town Hall. MANY queries on family history from, Massachusetts, Connecticuttand Long Island. Same with history of houses people intend to buy or have bought Finding a project for a would-be Eagle Scout. Helped Benja Schwarz with a website. Inquires from Riverhead Town historian Georgette Case and from Mayor David Nyce of Greenport (for the Director of School. of Atmospheric Science at Stony Brook University.) Query from furthest away: Australia Query from closest to office: Trustees' office �s eco o }* a 1p1 u Karen McLaughlin o Nutrition Program Town Director of Human Z W � +? Home Delivered Meals Services : `F Case Management Town of Southold Z y_ol Essential Transportation 750 Pacific Street Senior Adult Day Care P.O. Box 85 Katinka House Mattituck,NY 11952 Telephone Reassurance Tel. (631)298-4460 Residential Repair Fax(631)298-4462 MEMO TO: Supervisor Russell and Members of the Southold Town Board FROM: Karen McLaughlin, Director of Human Services DATE: February 1,2012 • RE: 'Human Services 2011 Annual Report/2012 Program Initiatives •MISSION STAT EIt1ENT:- • Southold Town Human Services is responsible for promoting,coordinating and administeringCounty,0 State,Federal and local programs and services primarily for Southold Town residents aged 60 and older. Our mission to assist seniors to be as independent as possible and remain at home and in their community is accomplished tnroughvocacy.-,,aevelopment and,dTivery of post effective;programs and services.. _ This office also provides leadership and collaboration with numerous other agencies and programs that comprise the network of human services in Suffolk County that.seie`our geographic area. ORGANIZATION AND STAFFING The;Department of Human Services:is comprised of several.service:divisions including senior nutrition _. programs,essential and demand responsive transportation, senior adult day care,advocacy/case management,developmental disabilities program and information and referral. In 2011,staffing consisted of 15 full time positions and 12 part time positions.(including.a:PT Senior Citizen•Aide II on;Fishers ,, Island). Cross training of staff and monitoring departmental overtime were set as priority goals.Currently all staff is cross trained in at least one additional job function and has received CPR/AED certification. Professional trainings specific to job functions were conducted while staffmg,schedules,program design and implementation were reviewed to maximize effectiveness and efficiency. As a result of these adjustments departmental overtime accruals were reduced by 9%. PROGRAM HIGHLIGHTS 2011 In 2011 we<provided comprehensive services in•the following areas. Programs and Services are posted on the Town's Website and on Channel 22 public access television. • Home Delivered Meals(27,041 meals) • Congregate Nutrition.Program(13,183 meals) • Emergency Preparedness Meals Program in conjunction with the Suffolk County Office for Aging(1,192 shelf stable meals provided to Southold seniors) • Transportation services - - o Regular Route to the Nutrition Center(8,408 passenger trips) o Demand Responsive/escort to essential medical appointments(656 passenger trips) o Weekly grocery shopping,banking,pharmacy trips(690 passenger trips) • Senior Adult Day Care Katinka House(17,126 hours of respite) . • Monthly Caregiver Support Group(12 sessions with 118 participants overall) • In home visits and case management contacts for home delivered meals(208 initial/annual assessments/126 six month follow up contacts completed) • Residential Repair Program(967 hours of service) 1 • Smoke detectors donated by the Southold Town Fire Chiefs Council. (70 free detectors distributed to seniors with 40 installed through the Residential Repair Program).This program will continue for 2012. • Outreach and.Education Programs(20 events/programs) • HRC Special Activities/Presentations for seniors. (30 events, 532 participants) • Information&Referral;benefits and entitlements counseling(1,155 contacts) • Health promotion/nutrition counseling(826 units) • Monthly Wellness Seminars with the Suffolk County Mental Health Association and Eastern Long Island Hospital. (12 programs were offered with 171 seniors participating in 2011) • East End Hospice—Bereavement Group(12 sessions scheduled in a 3 month period) • Health Care Issues and the Elderly Committee(28 Community Service Agencies represented at regular monthly meetings chaired by the Director of Human Services) BUDGET HIGHLIGHTS 2011 Expenditures: For the 2011 fiscal year we closed the year with a 4.1%(-$48,951)reduction in spending overall.Our greatest savings were realized in the contractual expense(supplies and materials)and contractual services categories.Routine quality assurance and monthly expenditure reports are reviewed continually for improved fiscal management throughout the year. We continued to utilize our vehicle maintenance software program initiated in 2010 to better track and maintain our large fleet of vehicles and the program allowed us to systematically review all vehicle service and repairs to carefully monitor expenses resulting in @ 25 %(-$3,854)savings in vehicle maintenance and repair costs. A new.town wide fuel management system was introduced in 2011. and in December we began the process,of installing software in all 15 HRC vehicles.This system will promote more effective and efficient management of fleet operations. Ongoing cost and quality control measures applied to kitchen operations allowed us to realize @ 12%reduction in spending(-$19,477)savings in food purchasing. Lastly,careful order review and inventory control allowed for an additional savings of $1,346 for the year. Revenues: Grant revenues received for 2011 from the Suffolk County Office for Aging Grant Programs were @7% (-$18,902)`below projections and voluntary contributions from senior participants were,@5%(-$6,759) below projections but increased from fiscal year 2010. We attributed the decrease in senior participation and/or contributions in part to'the economic challenges faced by many of our seniors and adjusted our 2012 projections accordingly.In addition,severe winter weather conditions in the first quarter of 2011 prevented routine service delivery as fleet operations were suspended accordingly. Through careful fiscal controls,we were able to.reduce spending throughout 2011 to offset the overall decrease in revenues which allowed us to close the year at$23,290 under budget. We also received 100%of anticipated funding from the NYS Mental Health Iiitegratiori'Grant'in partnership with South Oaks and Eastern.Long Island Hospital for 2011 for enhanced senior transportation. A request for proposal for senior nutrition programs was submitted to Suffolk County by the Town for the 2012 program year with an increase in the overall unit cost reimbursement per meal. We anticipate funding for home delivered and congregate meal programs to reflect that increase with$258,000 in total reimbursement dollars. Senior Adult Day Care Program revenues for 2011also increased by 8%($8,715). 2011Program Highlights • NYS Office of Mental Health Physical/Mental Health Integration Grant Program with South Oaks Hospital and ELIH.For 2011, 860 Mental Health Screenings through primary care physicians were completed,'84'assessments and 507 direct client contacts were also completed:Collateral contacts with individuals related to services(i.e., family friends,physicians,oilier treatment or • home care professionals)were 986 units. In home follow up visits were completed with 5 local primary care physicians participating. Senior Services received$9,000 per year to offset expenditures for essential demand responsive and regular route senior transportation as part of the co-location of services initiative under this grant. 2 • Continued collaboration with Eastern Long Island's Geriatric Center of Excellence allowed us to provide additional client support assist in comprehensive planning for our senior community. Information gathered from focus group,meetings and the most recent senior community needs survey will allow us to better define the current needs of our older population as we develop the future framework for services. Information and recommendations will be shared with the Southold Town Planning Department as part of the Human Services Chapter of the Comprehensive Plan. • Town Human Services Director continues to serve as Chairperson for Suffolk.County's NY Connects Program. The Connects Program is New York's vision for each county to have a single point of entry for accessing community based long term care service for residents of all ages and to reduce fragmentation.Suffolk County Office for the Aging(SCOFA)has been designated as the lead agency and will work closely with the Department of Social Services, Department of Health and Office of Handicapped Services. SCOFA has a dedicated phone line to assist Suffolk County residents with information and referral to appropriate services at the county and town level. Screening for eligibility and public education are also key components of the Connects program. • A part-time Senior Citizen Aide II was'appointed_ by the Town Board as.part of the Human •Se`rvices'D`eparfineni staff toserve the'senior residents on Fishers Island. This.employee.assists ' with the monthly senior lunch program and maintains regular contact with senior residents. Under the supervision of the HRC Director,the Senior Citizen Aide provides information,referral and follow"up as needed. While many service barriers exist,we continue our joint efforts to better serve seniors on Fishers Island`— • Southold Town Human Services upon application was awarded 3'Closed Circuit Television Systems(CCTV)through a grant administered by th'e'New York State Office of Children and Family Services,Commission for the Blind'and Handicapped. The CCTV program was designed to enhance the lives of the visually_impaired by__providing assistive technology to,seniors in._their_ _ local communities. The CCTV units are currently available at the HRC;,the Peconic Community Center the Fishers Island Corriniunity Center. Outreach was_also provided by the HRC to Peconic Landing and San Simeon 601e-;Sound who also successfully applied'and acquired units for their residents. ' • In response to Tropical Storm Irene,designated Human Services staff implemented the opening and operation of the Special Non Medical Needs Emergency Shelter at the HRC as.part of the Town's Emergency Preparedness Plan. In addition, 1,192 shelf stable{meals provided by Suffolk, County Office for the Aging were distributed semi-annually to seniors participating in our congregate and home delivered'meal's programs. • Hosted one of 2 countywide public hearings in October for Suffolk County Office for the Aging. The public hearings are a requirement of the Older Americans Act of 1965 and provide senior residents the opportunity to formally comment on programs and services for residents over the age of 60 as set forth in SCOFA's Annual Implementation Plan submitted to New,York State.The hearing was well attended and many seniors in attendance offered positive testimony regarding programs and services.provided by Southold Town. • Grant application for improvements to senior centers was successful and theiTown was awarded $25,000 in funding from the New York State Office for the Aging to purchase equipment and, make improvements to the Human Resource Center and the Peconic Recreation Center.Our goal for 2011 was to expand our congregate meal program to seniors at the Peconic Center,four times monthly.This will allow seniors from the easternmost areas of the Town easier access to the senior nutrition program.All equipment, furniture purchases and exterior cement work were completed in 2011. Renovation work at the Peconic Recreation Center and installation of new fire doors at the HRC is expected to be completed in February 2012. 3 • Establishment of a"Community Services"room in 2009 continued to expand in 2011 to improve service access to Southold residents The following organizations are provided use of a dedicated space for appointments as needed and/or on a regularly scheduled rotation which is listed on our monthly activities calendar and on Channel 22 public access television: Suffolk County Office for the Aging•Senior Advocate/Health Insurance Counseling Assistance. Suffolk County Retired Senior Volunteer and Telephone Reassurance Program Suffolk County Health Department Mental Health Association of Suffolk ELM.-Senior Options and Solutions Suffolk County Legal Aide Elder Law Division-Touro Law School New York State.Bar Association Elder Law Division. (Semi Annual Elder Law Clinics Community Action of Southold Town SAGE-L!(Services and Advocacy for GLBT Elders on Long Island) 2012 STRATEGIC PLAN FOR HUMAN SERVICES: • Secure grant funding for the establishment of a NORC(Naturally Occurring Retirement Community).Currently four census tracts in the Town of Southold meet the eligibility criteria for funding.Once funding becomes available,a joint proposal will be introduced,prepared and submitted through a collaborative effort with ELIH, South Oaks Hospital, Mental Health Association of Suffolk and the Town of Southold.The 2010 US Census marked a 3.53%increase in the-senior population density of Southold Town.(32.23%). Suffolk County's over 60 population also increased from 15.8%to 19.1-%-of the overall population. • Development of a new portable handicap ramp loan program=for.residents-ih need.of°a ramp to access their home during'a period of temporary disability. Ramps will be purchased through, donations and Community Development Block Grant Funding for 2012.Installation will be provided by Maintenance Mechanics under the Town's existing Residential Repair Program. Priority will be given to low income elderly. Preliminary plan introduced in December 2011. for Town Board review and approval with implementation planned-for 2012. • Participation in GIS.application development to identify,enhance and expand service delivery, design and efficiency through.application and use of GIS-software systems'Initial•applieaiion- efforts will focus on optimizing'transportation and home delivered meals routs; identifying underserved areas for improved outreach and the'development of moreeffective targeting strategies;and integrating emergency management database with GIS systems to develop a more comprehensive and coordinated plan for identifying and evacuating vulnerable residents as needed. • Participation in the Town's Fuel/Vehicle Management System to allow for improved fleet operations and cost management. Extend improved fleet managenient approach to encompass feasibility study of introducing alternative'energy vehicles to our fleet and to our building operations. • Develop expanded intergenerational programs through partnerships with the Southold Town Youth Program,local schools and civic organizations. • Implementation of the falls prevention program Healthy and Independent Living for Mature Adults developed by the Suffolk County Department of Health Services at the HRC in May 2012. Falls are the leading cause of injury,death,hospitalization and emergency room visits among adults 65 and older. Part 1 of the program Staying Independent for Life will begin with a.two hour information session that covers the causes of falls and how to ayoid them. Part II Stepping On provides a seven-week two hour per session workshop that empowers seniors to incorporate healthy behaviors and lifestyle. 4 MELISSA A.SPIRO I SUrU(�- � OFFICE LOCATION: • \.)) CO Town Hall Annex LAND PRESERVATION COORDINATOR ��.� l/y ' 54375 State Route 25 melissa.spiro@town.southold.ny.us X'' • , (corner of Main Rd&Youngs Ave) 2 Southold,New York Telephone(631)765-5711 y = - 2. Facsimile(631)765-6640 MAILING ADDRESS: �.y�o�".';,41 •, /) P O Box 1179 • .0 Southold,NY 11971-0959 . ,!U DEPARTMENT OF LAND PRESERVATION. TOWN OF SOUTHOLD Land Preservation Department: 2011 -2012 Statistics, Projects and Initiatives Prepared by Melissa Spiro, Land Preservation Coordinator January 31., 2012 Land Preservation Applications 2011 During 2011 there were 32 pending preservation applications,at various stages on a total of 532 acres: • 22 of the 32 pending applications were farmland applications, 15 under the Town program and 7 under the County program. One of the 15 Town farmland applications was made under the Farmland Preservation Bond program and 1 was made as an application for an Agricultural Planned Development District. • 10 of the 32 pending applications were open space applications; 8 under the Town program, 1 under the Town/County partnership program and 1 under the County program: • 16 of the 32 pending applications were pending at the start of 2011 . • 16 of the 32 pending applications were made or re-activated_during.2011. By the end of 2011. . • A total of 134 acres were:preserved;.5 Town farmland,projects:totaling 110 acres,at.a.total purchase.price of over 8.2 ana 1 open space application-tore-lir-W-2-4 acres at a purchase price o over.0:5.milfion:dolla�s. • The Town had executed purchase contracts on 2 farmland projects totaling 30 acres and the Town/County as partners had executed a.purchase;contract,on 1,open space project:totalin.g.27 acres. • There were 18 non_contracted„projects:under,!review; 7 Town'and:5.County farmland projects and 5 Town and 1 County open .„ , . .. .• .. _ Preservation Grants 2011 During 2011, the Land Preservation Department.applied for,and received a Federal farmland award;for$1,267,623 and a State open space award for$389,341. Land Preservation Program:and Projects; Department 2011 S.tatus.and.Proiects for 20.12 In 2011 the Town Board,hired apart time Land Management Specialist to manag'e.the Town's.Open Space program and to develop Management/Stewardship Plans,for.the Town's open space holdings,. Department Projects intended for 20.12 include. • Review and processing of current and future applications. Several of the preservation applications have a Conservation Subdivision component and the Dept. will continue to work closely with Planning Staff to expedite these applications • Continue to submit grant applications for.farmland and open space funding • Review and update of Land,Preservation policies, procedures'and definitions, review and'update of the Town's Easement language and review and update of the sections of the Town Code pertaining to preservation. • Work with Comp Plan Team on the Land Preservation Chapter of the Comprehensive Plan; • Develop Stewardship/Management Plans and Policies for To_w_n-owned Open Space properties, including monitoring of Town-owned properties and easements • Update to the Community Preservation Project Plan and'the CPF Management and Stewardship Plan. • Coordination with Suffolk County in regard to County preservation efforts. • Outreach to landowners. Preservation Funding Community Preservation Fund (CPF) revenues for 2011 totaled just over 3'5 million. In 2011 the Town funded the preservation program with 6.7 million from the CPF for farmland easements and open space acquisitions, over 0.8 million from the Farmland Preservation Bond for the Farmland Preservation Bond Program and 1.3 million from Federal farmland grant.awards • APPROVED: • CALENDAR YEAR STATUS REPORT- SOLID WASTE DISTRICT 2011 2011 Highlights Materials Handling • 86,000 customers over the scale • Incoming waste and recyclables: 37,000 tons • Outgoing waste and recyclables: 26,000 tons • Loaded 14,700 tons of MSW into 641 trailers for out-of-town disposal (Trinity/Winters Bros. contract) • Loaded 2,029 tons of C&D into 118 trailers for out-of-town disposal(Town forces) • 2,500 tons household recyclables removed as follows: Item Tons #truckloads Cardboard 549 66 (town forces) Cans/Plastic 447 78 (town forces) - Newspaper 1000 46 (town forces) Metal 272 36 (contractor) - Tires 38 3 (contractor) - Clothing 103 182(contractor) Shrink Wrap 31 3 (town forces) Vehicle Batteries 3 1 (contractor) - - Crushed Glass 12 7(residents) - Re-use 50 (est) ??(residents) • 7,100 tons includes compost and mulch removed • Overall disposable waste stream up 60% from 2010(due to increase in commercial waste) • Overall recycling up 46% (due to volume based pricing for mulch &woodchips) • Operations • Processed 16,286 tons of leaves and&brush into compost(up 65%, mostly due to Hurricane Irene) • Processed approx. 50,000 lbs(25 tons)of"clean"'C&D into woodchips • Composted 435 deer delivered as roadkill (up from 410 in 2010; separate from residential compost program) - • Delivered 1,299 cases of Town Bags to stores in our Friday delivery program (over) SWMD Status Report—2011 Calendar Year Operations (cont'd) • Sold 72,662 bags through vending machine; 1,187 bags from office • Collected 70 tons of Household Hazardous Waste in 4 collection days • Generated$4,800 in new revenue from 87 tons of collected E-Waste in first year of new stewardship law(net turnaround of @$10,000 from 2010). Program Developments • Re-bid MSW disposal contract resulting in additional $4/ton savings in disposal cost (effective July 1, 2011). • Passed $4 savings on in form of lower:tip.fee for commercial MSW • Established commercial rates for compost site sales;experienced 27% rise in revenue ($206,000 vs. $161,000) • Experienced 35% overall rise in recyclable revenues($202,000 vs. $150;000) • Implemented operator's license requirement for commercial carters • Processed over 7,000 tons of brush from Hurricane Irene within 3 months(annual average= 6,000 tons) • Introducednew,stronger town garbage bags with-"fiap=tie"dign"(instead of drawstring) _ • Announced that Town would no longer be selling biodegradable leaf bags when current inventory runs out Grants • Received$32,000 DEC grant for IIHW program • • Applied for new term HHW grant • Applied for grant contract to recover remaining eligible cost($115,000)of 2008 trommel screen. • Submitted application to FEMA for reimbursement of$161,000 in Hurricane Irene expenses Other • Installed new scalehouse windows designed for easier public interaction. • Issued RFPs for new groundwater and gas monitoring; entered into contracts with new firms • Repaired gas monitoring well damaged by activity on neighboring property • Held first"paper-shredding",day in July a Expanded public informational materials. • Reduction in force of 1 CEO through attrition • Purchased and installed new message sign for front entrance. • Completed installation of new fuel master hardwareonSWMD machinery • Prepared and submitted to DEC 2011 SWMP Compliance Report Goals for 2012 • Enter into recycling,IMA with Brookhaven to include glass • Explore potential for IMAs on other products • Implement competitive pricing for commercial C&D • Continued aggressive marketing compost/mulch based on volume based'pricing • Re-design SWD Website Planning 2011 Year-end Report & 2012 Goals A. Planning Board applications Applications reviewed 69 Work sessions -------_---------------_ 27 —— --- Public meetings j 15 Applications received * { Total: 29 *Subdivision application includes each phase: I (Subdivisions: 17) Sketch, Preliminary, Final (Site Plans: 10) (Sp. Exceptions: 2) Applications completed I Total: 22 ( Site Plans: 13) (Sp. Exceptions: 1) (Standard Subdivisions: 2) i ! (Conservation Subdivisions:0) (Lot Line Modifications: 6) Fees collected Total: $191,241 Application Fees: $25,241 Park &Playground Fees: $162,000 Administration Fees: $4,000 B. Coastal Consistency Assessment Reviews (LWRP) completed: 293 (See LWRP Coordinator's Year End report for more details) , • C. People served • Planning Counter: 308 • Requests.for information and FOILs (some overlap with Counter visits): Requests: 51, FOILS: 75 o Please note: the above numbers do not count phone calls and meetings.outside of work sessions and the counter sign-in sheet. D. Comprehensive Plan Update • Completed the Economic Chapter • Completed the Community Character Chapter • Completed the Parks &Recreation Chapter • Reviewed draft Housing Chapter • Began Agriculture Chapter - • Updated the Town Statistic and Buildout numbers • Revised the Comprehensive Plan website E. Planning reviews for other boards: 1. Reviewed for.Town Board: • • Local Laws: 11 2. Reviewed for ZBA • Variances/Special Exceptions/Event Permits: 15 January 27, 2012 • Planning 2011 Year-end Report & 2012 Goals F. Projects with grant funding: 1. Hamlet Study Implementation I Grant Project (LWRP/NYSEPF) • Submitted vouchers for reimbursement for work completed - $96,808.74 (received check) 2. Hamlet Study Implementation II Grant Project (LWRP/NYSEPF) • Documented work completed on Comprehensive Plan Update to be reimbursed 3. Goldsmith Inlet Watershed Restoration Grant Project • Town Board approved contract with Cornell Cooperative Extension on August 30, 2011, which was sent to Cornell Cooperative Extension to for review and approval for Tidal Prism Study(Flushing rate analysis) and DNA Source Sampling(Coliform bacteria loadings and sources) • Town Board approved Inter-municipal Agreement between Suffolk County and the Town on December 20, 2011 providing $85,668.00 to project. 4. Stormwater Management Phase II Grant Project • Submitted voucher for reimbursement for work completed =$14,741.14 5. Impaired Waterbody& Subwatershed Management Plans Grant Project • • Draft plan was submitted for review in December 2010, Office of the Town • Engineer and Planning Board are reviewing.. 6. Stormwater Management Town Code Revisions Grant Project • Work plan was amended to include stormwater educational program. 7. Hashamomuck Pond Watershed Management Plan Implementation Grant Project • Meetings with participants were held throughout the year. Town Engineer is in the process of preparing bid packages for retrofits. 8. Planning and Development of Southold Town Code Revisions (LWRP/NYSEPF) • The time dedicated to current amendments to Chapters 236 Stormwater will be billed to grant. Summary of Projects with Grants: Work, as authorized by the Town Board, continues on the eight projects with grant funding available. Below are the total amounts remaining in the grant budgets. • Planning: $674,000 remaining (half to be reimbursed to Town) • Stormwater Management - $1,400,000 (a little more than half to be reimbursed) 2 Planning 2011 Year-end Report& 2012 Goals Planning Department/Planning Board Goals & Priorities for 2012 1. Current Planning Board Applications—continue to increase efficiency in processing applications 2. Comprehensive Plan Update—complete the following chapters: a. Housing Chapter b. Agriculture Chapter c. Land Preservation Chapter d. Natural Resources Chapter e. Infrastructure Chapter 3. Hamlet Study Implementation I Grant Project (LWRP/NYSEPF) ($476,882 remaining in budget) • Submit 2°d voucher for work completed (Economic Chapter of Comprehensive Plan update) • 4. Hamlet Study Implementation II Grant Project (LWRP/NYSEPF) ($137,136 remaining in budget) • Submit 1st voucher for work completed (portions of Comprehensive Plan update) • 5. Goldsmith Inlet Watershed Restoration Grant Project a. Manage & implement Tidal Prism Study b. Manage& implement source tracking analysis c. Continue permitting debris&phragmites removal projects. d. Modify budget of grant e. Submit ls`voucher 6. Stormwater Management Phase II Grant Project 3 Planning 2011 Year-end Report& 2012 Goals a. Identify stormwater retrofit project for RFP—design and construction b. Submit 2nd voucher 7. Impaired Waterbody& Subwatershed Management Plans Grant Project a. Review, accept & implement plan, hold public meetings. b. Submit 1st voucher - 8. Stormwater Management Town Code Revisions Grant Project o Launch_public.education campaign on Chapter 236. • • • 4 Planning 2011 Year-end Report& 2012 Goals 9. Hashamomuck Pond Watershed Management Plan Implementation Grant Project a. Work with Town Engineer to develop RFP for construction of best-management practices b. Meet with NYS DEC to request that their funding ($196,000) be moved to Town, Jockey & Goose Creek watersheds c. Submit 1st voucher 10. Planning and Development of Southold Town Code Revisions (LWRP/NYSEPF) a. Request time extension for code revisions expected following adoption of Comprehensive:Plan Update. b. Submit 5th voucher 11. Design and implement in-house Planning Board training sessions 12. New Town Website—work with website committee to develop a user-friendly website 13. Initiate an interdepartmental coordination effort between the Planning Board, Building Department, Zoning Board of Appeals and Board of Trustees 14. Visit to Fishers Island for site visits, and planning-related meetings, including Comprehensive Plan. 15. Work with Town Board to establish a parking bank (fees in lieu of required parking in hamlet centers). 5 �OS�f F[14' ,moo t } 4H YI j . asp January 30, 2012 To: Town Board Fr: Phillip Beltz, Special Projects Coordinator Re: Highlights State of the Town Accomplishments Affordable Housing- Housing Advisory Commission (HAC): • Eacilitated`purchasetresale-of two-homes-et-Cot-cages-at-Mettituck--en:surinb perpetual affordability: Issued Annual Certification ofCompliancetoTall--,' - residents. • Facilitated rental of accessory apartment structure under new legislation'. • Fostered discussion with Family Service League HomeShare program regarding rental of rooms at affordable rates-presentation to seniors at HRC. • Facilitated.partnership With.flabitat for Humanity aiid•Suffolk County's172H program--to-develop-blighted property-in-foreclosure. Youth Bureau Board and Youth Advisory Council: • With'other.organizations provided workshops to promote "teen • and tween wellness" • Facilitated community service opportunities • Sponsored recreational and social outings to youth and their families (Summer Jam, Family Movie Night in the Park) Comprehensive Plan: • With Bill Cremers of Planning Board, served as liaison with consultants Nelson, Pope, Vorhisslor development of Economic chapter. • With Recreation Department staff, hosted three focus groups regarding parks and recreation chapter. Wrote chapter and facilitated public meetings. • With assistance of Housing Advisory Commission, wrote Housing chapter. Community Development: • Meeting with Community Development Block Grant Reviewing Committee' to make recommendations to Town Board re 2012 funding. • Several meetings with Tanya Palmore of the North Fork Housing Alliance to review spending of home improvement program. Community Relations: • Assisted,with the.following community meetings: o Peconic Lane Community Center opening o Solid waste and recycling o Website design o Town budget and finances o Public meetings relating to the Comprehensive Plan's Economic, Community Character and Parks and Recreation chapters • Continued with'Suffolk Times monthly advertisements providing "community notices" Economic Developn'ent: • Partnered with Suffolk County Dept. of Labor (SCDOL) to host workshop at HRC."Jumpstart your Employment Search in the New Year" • Participated with SCDOL to offer summer youth employment at Town sites • Through SC Dept. of Economic Development, participated in meetings to reevaluate and reinstitute the Industrial and Commercial Incentive Board • Through public participation in comprehensive plan, Town Board created Economic Development Committee • Interviewed potential Economic Development Committee applicants and facilitated first committee meeting in December. Executive Safety_..Committee:: • Fulfilled PESH and OSHA training requirements with all departments including training of all staff with Workplace Violence Prevention. • Facilitated'Hepatitis B"vaccination to staff. • 'Issued safety surveys and'investigated staff concerns. Other: • WebsiteDevelopment Committee,convened series of meeting to assist in 'redeveloping website through`soliciting vendors via RFP, interviewing • vendors, etc. • Initiated taskforce.of school superintendents, parks commissioners and town employees to assess current inventories and utilization to work towards sharing sites to maximize recreational opportunities for all residents - - Southold Town Police Department PO.LI,CE Memo 11 O To: PhillipBeltz FOUNDED leant From: Martin Flatley, Chief of.Police (.1,02.1 r • • CC: Date: January 6, 2012 Re: State of the Town Address - The following are a list of accomplishment's/highlights of 201'1: The year.2011 saw the police department undergo a significant changejin leadership and'1 - personnel,due to retirements.-On July;5, 2011, Carlisle Cochran'retired as the Chief of Police and I was promoted to the same position: Chief Cochran was a 30 year member of the department and served in its head post for over,10 years. We,also saw._several,senior officers, including two sergeants,retire during 2011. • The department was involved in several large,criminal investigations where significant arrests were made, probably the largest being the .theft of artwork,throughout the East End of Long Island.This case involved the burglaries of numerous residences on the North Fork, South, Fork and,Shelter Island in.which;valuable artwork was targeted'by thieves; and once stolen,,sold to various dealers/collectors on Long Island. Detectives from our department were responsible for ibreaking the`case when'they gathered information on a subject that was selling artwork in our area which eventually led to an arrest of a North Fork subject who confessed to the burglaries. Our department has also achieved success in 2011-in investigating and prosecuting numerous narcotics cases in our township through our involvement in the Suffolk County District Attorney's Office East End Drug Task Force. These arrests, some by way of search warrants executed in houses throughout the North Fork,have addressed nearly every type of narcotic being abused including Cocaine, Heroin, Marijuana and illegally possessed prescription medications. These investigations and ensuing arrests have drastically reduced the drug trafficking on our Town and Village streets. 1 Our biggest challenge for the upcoming year is to effectively manage the police department while operating with a reduction in manpower. At the start of the year, we are currently down seven (7) positions for sworn officers and we continuously strive to deliver the same services that Southold Town residents have come to expect. Our primary objective is still to protect and serve the residents of Southold Town with the highest degree of professionalism attainable. One of my goals is to make the police department more accessible to all people of Southold Town, regardless of physical, language or societal barriers. I prefer that our department not beviewed solely as an institution that processes arrests and is continuously in an adversarial role, but rather a vital piece of the community. This will be achieved by personally becoming involved in all cross sections Of the community by listening and offering solutions to their concerns and becoming more visible in the virtual world via 'the' Town's new initiative on developing a website,Facebook and similar social media networks. • e Page 2 STATE OF THE SOUTHOLD TOWN RECREATION DEPARTMENT 2011 • 1J o d *soh = 1 f rouirf(:;, The Town of Southold Recreation 'Department strives to maintain and enhance the .quality of life for all. residents of Southold by 'pr'oviding park, recreation and leisure opportunities through organized programs.;andby acquiring, developing, maintaining, preserving, and. enhancing recreation areas, open spaces, and facilities in the most cost-efficient manner. The department constantly pursues excellence and dedication in providing the best possible services within resource and budgetary limits. The department's role is to ensure that residents have as many opportunities as possible to develop healthy and happy lifestyles through the pursuit of positive reisure time activities arid-the development of new skills. This is best achieved when we work with and listen to our community. It is the goal of the Southold Town Recreation Department to provide and promote recreational activities that -a eal-to a-ad-acro modate-the-curfen-and-future-needs-of-ourreside-nt-s-: -to-- ensure that this goal is accomplished, we will continue to improve our current services and aggressively explore additions to our existing programs. The Recreation Department had a good year considering the still sluggish economic conditions. One of the ways we measure our success is by numbers of people served and revenue received from program fees. Having a small staff does not mean we do small things. This past year, we have added many new programs and activities including basic wilderness survival, public speaking, a singing program, model building, a teen photography clinic, youth ballet and jazz, Japanese cooking, empowerment classes, poetry, facebook, and a few others. We have continued to offer a wide variety of programs, activities, and bus trips for residents of all ages. Class participation numbers over this past year were exceptionally good as many programs were filled to capacity. We are also updating our registration procedure by using excel documents to track the number of participants each season and to make it easier to produce reports regarding our programs. We began this with the spring session. Here are the approximate numbers: Registration Statistics 2011 Number of people registered for programs Spring 675 Summer 760 Fall 835 With the town facing financial difficulties again in 2011, beach attendants only worked part-time (Friday - Sunday). This resulted in huge savings for the town while at the same time still providing the same services for residents. A major accomplishment this past year was the renovation of the old Peconic School. It is now being used to conduct recreation programs and activities and for local groups to conduct their meetings. Our thanks goes out to the Department of Public Works for all their hard work over this past year. By having the work done in-house, the town saved a substantial amount of money. The new building is also a wi-fi hot spot and our thanks also goes out to Lloyd and Zac from the Data Processing Department for making sure this was accomplished. We also assisted with the development of the parks & recreation chapter of the Southold Town Comprehensive Plan by holding and attending various public meetings, surveying the public, and contributing needed information. For the upcoming year, some general goals include: •To enable residents to have the opportunity to register for recreation programs online from the comfort of their home. •To identify community recreational needs. •To more effectively promote and publicize town-wide recreational programs and events. •To continue to participate in educational courses, seminars, and classes pertaining to recreation. _ •Continue to cooperate with the local' schools for use of school facilities to conduct our recreation programs and activities. •Encourage communication between the Department and the general public, elected officials, recreation interest'groups, students, seniors and others through open meetings, questionnaires, newsletters, brochures, personal contacts and other means. •Survey customers to meet their needs,'requirements, and expectations. •Increase online communipation of the recreation department's information through our website and e-mail. •Recreation services should be evaluated continuously in terms of their contributions toward.;enriching individual and community life. •Provide a varied program offering activities and programs not being .provided'by other organizations and groups. *Make residents aware of all recreational opportunities offered throughout the town in addition to those offered by the'recreation department. Respectfully Submitted, VOIS-12"4-42 Ken Reeves Recreation Supervisor MEMORANDUM To: Hon. Scott A. Russell, Supervisor From: Martin D. Finnegan, Town Attorney -"" Date: January 10, 2012 •. Subject: , Summary of Local-Laws for 2011, • • Below isa summary:of the Town Bo.ard's legislative,accomplishments in 2011: Local Law No. 1 Of 2011 —A Local Law to Amend Chapter83 of the Town Code of the Town of Southold entitled "Animals" (adopted on 1/4/11) This local law included changes to provide for the licensing and identification°of dogs in an effort to control and protect the Town'sdog population. Local Law No. 2 of 2011.—A Local law in relation to.Amendments,to Chapter 280, Zoning, in connection with ZBA Application Fees and Chapter 144, Fire Prevention and Building Code Administration, in connection'with Deer Exclusion Fences Permit Fees (adopted on 1/18/11) This local law included increases in the Zoning Board of Appeals' fees associated with applications for variances, special exception permits, and other miscellaneous matters. In addition, a permit fee was added for deer exclusion fences. Local Law No. 3 of 2011 —A Local taw in relation to Amendments to Chapter 245, Taxation, to Permit Eligible Senior Citizens to Receive an Automatic Exemption after Receiving Exemption for Five Consecutive Years (adopted on 4/12/11) Local Law No. 4 of 2011 —A Local Law in relation to Amendments to Chapter 233, Solid Waste, to Clarify Regulations Pertaining to the:Disposal of Solid Waste and Recyclables and Implement the Requirement of a Carters Permit (adopted 5/10/11) -1- This local law clarified the present law and regulated the safe and proper disposal of-the solid waste generated by residents and the adherence to the mandates of the Town's Solid Waste Management Plan, as well as implementing a permit requirement for all refuse haulers/carters operating within the Town. Local Law No. 5 of 2011 —A Local Law'in relation to Amendments to Chapter 144, Fire Prevention and Building Code Administration, in connection with Building Permit Renewal Fees (adopted on 5/10/11) This local law decreases the lee for the renewal of a building permit to,50% of the fee paid.for the original building permit. Local Law No. 6 of 2011 —A Local Law in relation to Amendments to Chapter 277, Wind Energy, and Chapter 280, Zoning, in connection with Small Wind Energy Systems and Accessory Apartments (adopted on 5/24/11) This local law was enacted to permit wind turbines with a•production capacity of up to 125 kilowatts and to clarify that an'accessory structure can be converted, in whole or in part, to an accessory apartment. Local Law No. 7 of 2011 —A Local Law in relation to Amendments to Chapter • 260, Vehicles and Traffic, in connection with Parking on Factory Avenue (adopted on 7/19/11) . This local law resulted from dangerous traffic impacts, undue congestion, and access and maneuverability issues on Factory Avenue in Mattituck. A range of parking limitations were imposed to protect the residents of the Town and to restrict the blocking of traffic flow and the orderly use of Town roads. Local Law No. 8 of 2011 —A Local Law in relation to the Prevention and Control of Noise Pollution in the Town of Southold (adopted on 7/19/11) This local law regulates noise pollution throughout the Town of Southold. The legislation sets forth the standard for noise pollution, which prohibits any person from creating or causing noise pollution which exceeds a particular decibel level at a particular time of day. Local Law No. 9 of 2011 —A Local Law to Amend the Zoning Map of the Town of Southold by Changing the Zoning Designation of that portion of SCTM #1000-140-2- 32 from R-40 to LI (adopted on 8/2/11) Local Law No. 10 of 2011 —A Local Law in relation to Amendments to Chapter 189, Parking, in connection with Parking in Cutchogue on Vista Place_and Glen Court in the vicinity of the Duck Pond Road End (adopted on 8/30/11) This local law resulted fromdangerous traffic impacts, undue congestion, and access issues. A range of parking limitations were imposed to protect the residents of the Town and to restrict the public's ability to block the ordinary flow of traffic and the orderly use of Town facilities by Town residents. Local Law No. 11 of 2011 —A Local Law in relation to Amendments to Chapter 189, Parking, and Chapter 260, Vehicles and Traffic, in connection with Parking Restrictions and Traffic and Pedestrian Safety (adopted on 8/30/11) -2- The purpose Of this local law is to improve the safety for pedestrians and vehicles resulting from vehicle parking and standing in certain areas on Bailie Beach Road in Mattituck, Washington Avenue in Greenport, Alvah's Lane.in Cutchogue. Local Law No. 12 of 2011 —A local.Law in relation to Exemption.for Unremarried Spouses of Volunteer Firefighters or Ambulance Workers (adopted on 10/11/11) This local law clarifies the present law that allows unremarried spouses of volunteer firefighters or ambulance workers the maximum exemption from Town- imposed taxes available under New York State Law. There are two distinct categories for eligibility under this Section: (1) deceased members enrolled for 5 years and-killed in the line of duty; and (2),deceased members enrolled for at.least.20 years. Local Law No. 13 of 2011 —A Local Law in relation to Amendments to Chapter 144, Fire Prevention and Building Code Administration, in.connection with Residential Solar Energy System Fast Track Permit Application Process (adopted on 12/6/11) This-local-law-implemented a-Residential-Solar-Energy System-Fast Track Permit Application process. Local Law No. 14 of 2011 —A Local Law to Amend the Zoning Map of the Town -of-Southold-by--cira-nging the Z— i vaasignation of a.52-acre port on of-SCTM #1000- 140-2-32.from.R-40-to RO (adopted:on 1.2/20/11.) MDF/Ik cc: Mr. Phillip Beltz,-Special-Projects-Coordinator • -3- � ,gUfFOl,r4o,9` PETER W. HARRISo ti ti+'p Tel.(63'1) 765-3140 Superintendent o ` i': ^' (631) 734-5211 ,f 1,a°!' Fax(631) 765-1750 Highway Department Town of Southold 275 Peconic Lane • P.O. Box 178 • Peconic, N.Y. 11958-0178 Supervisor Scott Russell's - 2012 State of the Town Address Southold Town Highway Department The Southold Town Highway Department's staff had a very difficult and demanding year in dealing with multiple snow storms during 2011. The highway department had to. supplement its staff with members from the Public Works department and at times with personnel from the Solid Waste"departmentdue to staff cuts that were caused due to the early retirement buy outs offered by the Town Board. The residents of Southold.can certainly be proud-of-the effort that is`put forth each year. • • The highway department experienced the force of Tropical Storm Irene on August 28th• The highway department staff formulated an excellent pre-plan of positioning,men and equipment at various locations through out the town so iffire or rescue personnel needed to respond we were able to-get them where they rieededto go with,pieces of heavy ., , equipment to remove downed trees as'so.they could reach there destination to save lives and property. Once•the superintendent deemed`that the winds had subsided to a safe. wind speed level, the orders were given to commence a road Opening operation'by all highway staff members. I am proud to state that every street in Southold,Town other than the ones thathad downed power lines on them were open for traffic by'6`,-pm that evening. , The highway:department completed an extensive amount of road resurfacing work throughout the,entire township. The-most noteworthy task that was performed was the clearing and grubbing of the road ends'along'with'the'true and leveling aiid'the resurfacing.of the entire Delmar Drive subdivision in Laurel. The roads being resurfaced were spread throughout the entire township and were all high priority roads in need of resurfacing. Thank goodness that it had been completed prior to Tropical Strom Irene. Tropical Storm Irene cleanup was a grueling task that lasted just over twelye,weeks,,it was very demanding on the staff as well as on the`'equipment and the operating budget. For the most part the residents were patient with the length of time.that it,took to complete the cleanup. Considering that the highway department crews made 2,226 trip's and hauled a total of 3,183 tons or 6,266,000 pounds of storm debris to the town compost facility in Cutchogue. • Cont. The department completed a great deal of tree trimming and tree removals prior to as well as after Tropical Storm Irene. It certainly was a pleasant surprise that the Southold Town Highway employee's were chosen as people of the year by The Suffolk Times newspaper for their hard work during 2011. I would however be remiss if I didn't acknowledge the Southold Town Public Works department's staff for assisting during the snow removal season and during the first few days during and following Tropical Storm Irene. 20.12 The highway department again_is planning extensive road resurfacing projects_hiring 2012.-The•,department was-able to.purchase-a new track-loader-with-a-road-milling-- ------ attachment`which will enable the highway crews.to better prepare-sections.of streets that need to be repaired prior to it being resurfaced. A small backhoe,attachment was.also -pur-ehased-so-w en wog'ki-ng-on-rep�ti�`ing-drainage systems and the pavement has to be disturbed it can be done by causing,less damage to the surrounding:pavement: Also with ho purchase of the new track.loader.a•heavy duty,brush-mower:deck• attachment-was purchased as s`this-machine„can clear,.the.departments many recharge.: 'facilities town wide:Thisthachine can remove,trees up;to.•three inches.in diameter::.This • task normally Would take a crew of five or six men..two.,to three,-days to;complete.�but now with this machine'canbe done by on person in half the time. , The town.needs to implement a more restrictive town wide cleanup,program: It:takes: seven to.eight weeks by the highway crews to remove this debris. There needs to be a limit as to how much can be put out as well as.,the.size.oftrees and branches,byeach resident and where it can be piled on the.sides of the town roads.;This:must be:done..to mirror the very successful town leaf program with its.use of paper bio•degradable.bags. The town has to make it become more user friendly when being removed by:the highway crews. The highway department will be working hand in hand along with LIPA to remove any dead, diseased and broken trees that are a safety concern for b oth_.the public as well-as to prevent any unhealthy trees from falling on_power,lines. The installation of more street drainage where needed and to be incorporated with the towns MS4 Strom Water-Program. Keeping road sides and road ends free of garbage and debris. Promote a campaign to keep Southold Town Litter Free with a Hamlet Committee adopt a highway campaign. James F.King,President II°0#1*piYSOil7 �` Town Hall Annex Bob Ghosio,Jr.,Vice President 41• '` 54375 Main•1oad � •:` �� P.O.Box 1179 Dave Bergen : ;;..::' 4I , I : Southold, New York 11971-0959 John Bredemeyer G ',,•,.<_ .Q ,i iO �1 (Telephone(631)765-1892 Michael J. Domino • ��`` Ol ie Fax(631)765-6641 �yC4UMO I BOARD OF TOWN TRUSTEES TOWN OF SOUTHOLD TO: Supervisor Scott Russell FROM: James F. King, President =r Board of Trustees 2" 12 DATE: January 31, 2012 RE: 2011 Accomplishments 2012 Goals PERMIT APPLICATIONS Attached please find our Year-End Report for 2011, which itemizes the"number of applications our Board has reviewed. MS4 The following are-dates and meetingswhensignificant discussions on the MS4 and surface water quality were directly undertaken by Trustee John Bredemeyer with members of the public: 5/11/11 — Meeting.;with CAC, 18 persons in attendance • 6/18/11 — Meeting with New Suffolk Civic Association, 32 persons in attendance 7/20/11 — Meeting with Southold Voice, approx. 85 persons in attendance SHELLFISHING Mattituck Creek now has seasonal and conditional shellfishing areas. 2012 GOALS Coordination with.other Town departments to address storm-water runoff. Complete the amendments to Chapter 275 --Wetlands & Shoreline Upgrade Chapter 96- Boats, Docks & Wharves Upgrade Chapter 111 — Coastal Erosion Hazard Areas Address the moorings in the creeks, specifically establishing a new fee schedule and removing the abandoned and illegal moorings. • Jill M.Doherty,President ��tf.00,1-; .; Town Hall Annex Bob Ghosio,Jr.,Vice-President �� . ; ' " l� 54375 Main Road James F.King 2411 - aNg P.O.Box 1179 Dave Be en cn :-,.� Southold,New York 11971-0959 •John Bredemeyer . ��1, Telephone(631) 765-1892 e = COUM`I,N /,0 Fax(631) 765-6641 BOARD OF TOWN TRUSTEES • TOWN OF SOUTHOLD - YEAR-END REPORT 2011 The following fees have been collected by the Town Trustees Office for the Year 2011, monthly checks have been forwarded to the Supervisor's Office to be deposited in the General Fund, totaling for the year: $113,087.32 256 Wetland Applications • ' $52,800,00 -36- •Goasta!-E cion-- • h 28 Mooring/D,uck Blind Applications • , ,,$700;,00• Permit Fees $17,933.20 Amendments/Waivers/,Changes, , .• • $4,1=00.00.. - Mooring Renewals $13,840.80 ,. Transfers/Extensions $4650:00-'" • Inspection.Fees -$1`2,300.00• Miscellaneous $103.25 - • Total Fees Collected $113,727.25 Total Interest Earned $10.07 Returned Deposit'Items ($50.00) Total Refunds ($600.00) Net Checks to Supervisor Totaling $113,087.32 v- CpG ZONING BOARD OF APPEALS A -:= . ,_: Town Hall Annex, 54375 Route 25 = P.O.Box 1179 d '' - • _ :P Southold, New York 11971-0959 Fax(631)765-9064 • Telephone(631)765-1809 TO: Scott Russell,Supervisor FROM: Leslie Kanes Weisman,ZBA Chairperson/Department Head RE: ZBA Accomplishments and Initiatives in 2011 and 2012 Goals DATE: January 23,2012 Activities of the Department: Ninety one applications to the Board and 14 applications for Special Event Permits at Wineries were processed. Regular staff meetings with the Department Head were initiated to discuss and improve office operations.-Staff spent approximately 140 hours assisting 572. people at the counter.The wait time for calendaring a completed application for a public hearing continues to be on average from 1 or 2 months.The installation in the annex lobby of a direct dial phone to the ZBA officeimproved workplace safety for staff. Fees collected in 2011 totaled$77,150,which includes an additional$35,000 in revenue generated through fee increases approved by the Town Board, effective as of February 2011. Improvements were°made to the application form and instructions for Special Event Permits at Wineries, and copies were mailed•to all winery owners who have held special events over the past few years. In collaboration with the Building and Planning Departments,to avoid delays on Special Exception Permit applications to the ZBA, office staff is now directing applicants to • simultaneously apply to the Planning Board when concurrent jurisdiction and review is required. A Board approved procedure to be;.followed when an applicant fails to submit information,requested by the Board in a timely manner was implemented: Board Activit`i'es;Policies;and'Practices • • • Twelve Regular Meetings, 12 Special Meetings and 123 public hearings were held;the.Board rendered ninety-written'decisions. • Installation of videoconferencing equipment in.S.outhold and>on Fishers Island enabled;ZBA Member-George Horning to deliberate and vote on decisions before the Board discussed at monthly. Special Meetings:held in Southold,from his Fishers Island location. • Board,members participated in a.series of topical work sessions and seminars conducted by-the Assistant Town Attorney, Special Counsel; and LWRP'Coordinator,designed to'build proficiency and knowledge related to the work of the Board and ethical standards of Board conduct. • The Board approved revisions to the application for a Special Exception Permit for an Accessory Apartment in an Accessory Structure;which includemore user friendly language and relevant sectionsof the code for the convenience of applicants and agents.In.cooperation with the Building Department, the Board also approved an interdepartmental form to beused by the Building Department.to verify fivable floor areas in these applications, per Town Board requirement;and to trigger an area variance when needed. • Because Special Exception Permit applications come directly to the ZBA without review ii3y the Building Department, to ensure code'cothpliance-and theiiealth'and safety of thepublic,•the Board%has added,as a condition'of Special Exceptiori:approval,the requirement that applicants contact the Building Department to determine if a Building Permit is required and to ensure that . changes will be NYS Code compliant Goals for 2012• • Resolve ongoing problems with the efficient operation of the Town's Municity software program in the ZBA Department. • • With input from'BoardcMembers and department Staff, revise the ZBA section:of the Town's website tobetter inform and serve the public, . " • Collaborate with Board members and the.Assistant Town Attorney on developing a proposal to the Town Board seeking approval for a series of cost effective, in-house seminars, specifically related to the interests and work of the Board, which will fulfill the annual continuing education requirement for ZBA members. ELIZABETH A.NEVILLE,MMC /`Z` ` •4 Town Hall,53095 Main Road TOWN CLERK ; _ P 0 Box 1179 N me Southold,New York 11971 REGISTRAR OF VITAL STATISTICS : p .iC Fax(631)765-6145 MARRIAGE OFFICER �'y,� Q`' ," Telephone(631)765-1800 RECORDS OF MANAGEMENT OFFICER -_ 0/ �►aa" southoldtown.northfork.net FREEDOM OF INFORMATION OFFICER ,,,•*'� OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Town Clerk Report & Goals - for • STATE OF,THE TOWN REPORT March 1,,2012 Town Clerk's Office „ Elizabeth Nevilie;Town-Cierk .. • t _i his pi y ateas car-20.1.1 n-a-s-reerrai-very oagrorre-fo-r th-e--O irOrerk Orrice. 5rcen ref r�-ee-tb- as the "Doorway to Town Government",the. majority of telephone calls and inquiries come into this office first. We answer their questions, issue their permits or licenses, receive and;file•their reports and,information:.as needed. If necessary,,we refer•them:to,another;town department or other level of government to help them get what they need. The administrative duties:of the Town Clerk under NYS Law are'endless, yet'do-not necessarily result in.aivissued•perrimit'or license or money collected: The Annual 2011 Town Clerk Financial Report`is'also-attached. To attempt to estimate the number 'people served by'tlie Town"Clerk s Office would lie near impossible. We continue.to serve•as many,people as possible in the:most efficient anl timely manner. • • . ., - _t• , The Town°Clerk also serves as'Custodian of all-town records and Records.Management Officer; Clerk of the Town Board; Filing Officer of-the Town; License Issuing;Officer; Fiscal!Affairs responsibilities of assisting with audit'and processing of claims and vouchers,town'b'udget, records of claim "for damages filed against the'town, etc.; Freedom of Information Officer for many requests received for which the Town Clerk has the responsibilityof responding to in a timely manner; Registrar of:Vital Statistics receiving and:filing.birth.and death certificates.and issuing certified copies: Issuance of Marriage.Licenses, sometimes acting as Marriage,Officer and performing-ceremonies, • My records management division is very actively receiving all town departments permanent records and scanning and organizing them on templates into Laser Fiche on a daily basis. This information is then available to the general public on the town website through the "Web Portal". I have been applying for and receiving grants forrecords managementsince the. _ inception of the NYS LGRMIF program in 1989. I have received.in excess of$400,000:in•grant awards over the years. In 2010 I received cooperative grant application on behalf of the Town of Southold and Village of Greenport for an active records technology grant in the amount of $80,053. for Municity, a building, planning, zoning land management software program. I filed a grant application for the LGRMIF 2010-2011 grant cycle in the amount of$36,400. for a GIS Needs Assessment. I received a grant award in the amount of$36,000. These services were performed by an outside GIS Consultant and the Final GIS Needs Assessment was delivered. I used this report to file a grant application in the 2011-2012 and again in the 2012-2013 LGRMIF grant cycle 'for a town wide enterprise Geographical Information System (GIS). These were 'Shared Services "applications which include the Village of Greenport . This GIS system will be of great value to many land based town and village departments such as building, planning, zoning, trustees, land management, highway, DPW, engineering, and fiscal reporting tasks. MS-4 storm water reporting, and GASB 34 financial reporting are examples of reporting and inventory requirements that would be greatly facilitated by GIS in 2012. The town and village have been sharing resources and working together on projects forover twenty (20) years. We are working on a permanent agreement to share our records management , technology and services with the Village of Greenport. The recently imposed 2% Property Tax Cap, the Governor's newly signed law (Chapter 603) on making records more widely available when a topic is advertised as a subject of discussion at board meetings are just a few of the ways heavier burdens are being placed on municipal budgets Sharing resources to deliver more efficient and streamlined services to our constituents is the way to go. 02/29/2012 Town Clerk Monthly Report Annual Report Page 1 January 01, 2011 -December 31, 2011 - To the Supervisor , Pursuant to Section 27, sub 1,of the Town Law, I hereby certify that the foregoing is a full and true statement of all fees and monies received by me, Elizabeth A. Neville,Town Clerk,Town of Southold during the period stated above, in connection with my office, excepting only such fees and monies,the application of which are otherwise provided for bylaw Account# Account Description Fee Description Qty Local Share Fl Mooring Permit returned check 1 -60 00 Sub-Total: -$60.00 A.2770 10 Unclassified 1 35.06 Sub-Total: $35:06 AGENCY&TRUST Agency&Trust Tree Book-Retail 18 143.44 T1 - Tree Book-Retail 1 ,8.29. Sub-Total: $15,1.73 BANK credit for deposit slips 1 -16.00 • Sub-Total: -$16:00 BID Bid Specifications& Fees 2011 Solid Waste-Haul& Dispose 5 250.00 Sub-Total: $250.00 Credit Card 1/14/11 credit card fees i , 1 , -21.33 1121111 Credii-card-fees 1 27'13 1128/11 credt card fees 1 -26.22 1/7/11-credit card fee 1 ' -19'46' - 2/11/11 credit card fees 1_ -- ---__1.8:$8__. 2/18/11 credit card fees 1 -28.78 • 2/25/11 credit card fees 1 -27.09 2/4/11 credit card fees 2 -38.78 3/11/11 credit card fees 1 -28 43 3/18/11 credit card - 1 - -28.38 3/25/11 credit card fees 1 -30.30 4/1/11 credit card 2 -38.51 4/15/11 credit 1 -29.81 4/22/11 credit card 1 -33.25 4/29/11 credit card fee 1 -29.05 4/8/11 credit card 1 -18.56 5/13/11 credit card 1 -39.18 5/20/11 credit card 1 -47.35 5/27/11 credit card 1 -41.68 5/6/11 credit card 2 -47.39 6/10/11 cc fee 1 -50 83 6/13/11 credit card reverse 1 -14.40 6/17/11 cc fee 1 -68 54 6/24/11 cc 1 -17 10 6/3/11 cc fee 2 -70.82 7/1/11 credit 1 -66.45 7/22/11 credit card fee 1 -62.95 ' 7/29/11 credit card fee 1 -61.40 7/29/2011 credit card fees 1 -57.48 7/8/11 credit 1 -102.95 7/8/11 credit card 1 -9.95 8/12/11 credit card fee 1 -67 43 8/19/11 credit card fee 1 -72.11 8/26/11 credit card fee 1 -80.25 8/5/11 credit card fee 2 -92.28 02/29/2012 Town Clerk Monthly Report Annual Report Page 2 January 01, 2011 -December 31, 2011 To the Supervisor Pursuant to Section 27,sub 1,of the Town Law, I hereby certify that the foregoing is a full and true statement of all fees and monies received by me, Elizabeth A. Neville,Town Clerk,;Town of Southold during the period stated above, in connection with my office, excepting only such fees and monies,the application of which are otherwise provided for by law Account# Account Description Fee Description Qty Local Share 9/2/11 credit card fee 2 -72.25 9/9/11 credit card fee 1 -75 37 Credit Card Fee 1 -19 72 Credit Card Fees 1 -9 95 credit card processing fee 1 -47 48 credit card service fee 1 -9 95 Sub-Total: -$1,743.22 FISW Fishers Island Sewer District Sewer District 68 24,742.50 SS2.2130 00 , Sewer District 19 6,300 00 Sub-Total: $31,042.50 INTEREST Interest Now Account Interest NOW Account 12 107.85 ' , Sub-Total: $107.85 PART 3/21/11 returned check 1 -100 00 check not signed 1 -87.20 • check with no signature 1 -200.00 B 1225 00 Permits 2 30 00 Yard Sale Permits 11 , . 165.00 B 1255 00 Yard Sale Permits 19 285.00 6.1255.10 Study Cd 1 1.00 B 1560-00 Building Permit Fees 28 123,128.85 B 1601.10 Birth Trans. 5 50.00 B 1601.20 Death Trans. 402 4,020.00 B.2110 10 Public Events 2 150.00 ZBA Application Fees 20 18,000.00 B.2590 10 House Trailer Permit 6 600.00 Building Department Fees Application Fees 99 383,120.54 Certified Birth Trans. Birth Trans. ' 3 30.00 Birth Trans.-Genealogical 3 33.00 Certified Death Trans. Death Trans. 971 9,670 00 Death Trans. -Genealogical 9 99.00 House Trailer Permits House Trailer Permit 34 3,400 00 Ordinance Fees Code Updates-Annual 2 170 00 Peddling Permit-Year 3 600 00 Special Events Fee Event-Fee 5 500.00 Studies, Reports&Misc Maps Study Cd 15 15.00 Yard Sale Permits 535 8,025.00 Zoning Board Application Fees 87 55,600.00 Sub--Total: $607,305.19 PT-HIGHWAY DB.2590.00 Excavation Permits 12 2,020 00 Highway Excavation Permits 45 8,390 00 Sub-Total: $10,410.00 SR.2130 40 8/10/11 credit cash 1 -11.25 Deposit Correction should be 24.951 -55 00 Sub-Total: -$66.25 SR.2590 10 4/26/11 scale short 1 -38 00 • 02/29/2012 Town Clerk Monthly Report Annual Report Page 3 January 01, 2011 -December 31, 2011 To the Supervisor Pursuant to Section 27,sub 1,of the Town Law, I hereby certify that the foregoing is a full and true statement of all fees and monies received by me, Elizabeth A. Neville, Town Clerk,Town of Southold during the period stated above, in connection with my office, excepting only such fees and monies, the application of which are otherwise provided for by law Account# Account Description Fee Description Qty Local Share _ Sub-Total: -$38.00 SR.2650 10 3/14/11 free 1 -22.50 3/17/11 free mulch 1 -1500 3/17/11 free mulch 2 1 -6.25 3/18/11 free mulch 1 -7 50 3/19/11 free mulch 3 -116.25 3/20/11 free mulch 2 -50 00 3/22/11 free mulch 1 -52.50 3/23/11 free mulch 1 -15 00 3/24/11 free 1 -6.25 3/25/11 free 1 -7 50 3/26/11 free mulch 1 -45 00 3/27/11 free 2 -36.25 ' 3/28/11 free 1 -6.25 •--- - --- - 3/29/1.1-free- -• 1 -22 50- 3/30/11 free 1 -22.50 3/31/11 free 1 -7 50 --314/1-i o1mfree- -i :7.-50" 3/5/11 OLM free 1 -7.50 3/9/11 olm.free 1 -7.50 4/10/11 free 1 -30.00 4/11/11 free 1 -75.00 4/12/11 free 1 -37..-50 4/13/11 free 1 -7 50 4/14/11 free 2 -51.25 4/15/11.,free 2 -81.25 4/16/11,.free • 1 -30 00 4/16/11 missing check 1 -20 40 4/17/11 free 2 -36.25 4/18/11 free 2 -58.75 4/19/11 free 1 -30 00 4/2/11 free 1 -67 50 4/20/11 free 1 -37.50 4/21/11 free 1 -60 00 4/22/11 free 2 -172.50 4/23/11 free 1 -15 00 4/25/11 free 1 -30 00 4/26/11 free 1 -37.50 4/27/11 free 1 -30.00 - 4/28/11 free 1 -.- -6.25 4/29/11 free 1 -37.50 4/3/11 free 2 -51.25 4/30/11 free 1. -180 00- 4/4/11 free 1 -7.50 4/5/11 free 1 -7 50 4/6/11 free 1 -37.50 4/7/11 free 1 -15.00 02/29/2012 Town• Clerk Monthly Report Annual Report Page 4 January 01, 2011 -December 31, 2011 - To the Supervisor Pursuant to Section 27, sub 1,of the Town Law, I hereby certify that the foregoing is a full and true statement of all fees and monies received by me, Elizabeth A. Neville,Town Clerk,Town of Southold during the period stated above, in connection with my office, excepting only such fees and monies,the application of which are otherwise provided for by law Account# Account Description Fee Description Qty Local Share 4/8/11 free 2 -36.25 4/9/11 free 2 -96.25 5/1/11 free 2 . -161.25 ' 5/10/11 free 1 ; ' -30 00 5/11/11 free 2 -93 75 5/12/11 free 2 -36.25 5/13/11 free 2 -108 75 5/14/11 free 2 -118 75 5/15/11 free 2 -51.25 5/16/11 free 1 -7.50 5/18/11 free 1' -22.50 5/19/11 free 1 -7.50 5/2/11 free 1 - -45.00 5/20/11 free 1 -7.50 5/21/11 free 1 -45.00 5/22/11 free 2 -41.25 5/23/11 free 1 -6.25 5/24/11 free 1 -3000 5/25/11 free 1 -37.50 5/26/11 free 1 -22.50 5/27/11 free 1 -52.50 5/28/11 free 1 -112.50 5/29/11 free 1 -90.00 5/3/11 free 1 -60.00 - 5/31/11 free - 1 -15 00 5/4/11 free 1 -22.50 ' 5/5/11 free 2 -21.25 5/6/11 free 1 -22.50 5/7/11 free 2 -81.25 5/8/1'1 free 2 -85 00 5/9/11 free 2 •-81.25 6/1/11 free 1 -7 50 6/10/11 free 2 -13 75 6/11/11 free 1 -22.50 6/12/11 free 2 -13.75 6/13/11 free 1 -7 50 6/15/11 free 1 -7 50 6/16/11 free 2 -21.25 6/18/11 free 1 -45 00 6/19/11 free 1 -7 50 6/2/11 free 2 -21.25 6/20/11 free 2 -21.25 6/21/11 free 1 -37 50 6/22/11 free 1 -15 00 - 6/23/11 free 1' -6.25 6/24/11 free 1 -22.50 6/25/11 free 1 -22.50 6/26/11 free 1 -45 00 02/29/2012 Town Clerk Monthly Report Annual Report Page 5 January 01, 2011 -December 31,2011 To the Supervisor Pursuant to Section 27,sub 1,of the Town Law, I hereby certify that the foregoing is a full and true statement of all fees and monies received by me, Elizabeth A. Neville,Town Clerk,Town of Southold during the period stated above, in connection with my office, excepting only suchfees and monies,the application of which are otherwise provided for by law Account# Account Description Fee Description Qty Local Share 6/27/11 free 1 -22.50 6/29/11 free 1 -45 00 6/3/11 free 1 -67.50 6/30/11 free 1 -15.00 6/4/11 free 2 -103 75 6/5/11 free 2 -81.25 6/6/11 free 2 -47 50 6/7/11 free 1 -30 00 6/8/11 free 1 -22.50 6/9/11 free 1 -15 00 7/1/11 free _ _ 1 -30 00 7/10/11 free 2 -58 75 7/11/11 free 1 -22.50 7/12/11 free 1 -15.00 7/13/1:1.free . 2 -28.75 7/14/11 free 1 -1500 7/15/11 free 1 -37 50 7/16/11 free . 1 45 00. 7/17/11 free 2 -13 75 7/18/11 free 1 -7.50 7/19/11 free_ 1 -7 50 7/2/11_free. .. 1 -30.00 7/21/11 flee ._ 1 7 50 7/23/11 free 1 -22.50 7/24/11 free 1 -15 00 7/25/11 free 1 -22.50 7/27/11 free 1 . -7.50 7/28/11 free 1 -7 50 7/29/11 free 1 -7.50 7/3/11 free 1 -15.00 7/30/11 free. 1 -22.50 7/31/11 free, 1 -6.25 7/5/11 free 1 -22.50 7/6/11 free 1 -22.50 7/7/11 free 1 -22.50 7/8/11 free 1 -22.50 7/9/11 free 1 -7.50 8/1/11 free 1 -22.50 8/11/11 free 1 -7.50 8/13/11 free 1 -15.00 8/18/11 free 1 -7 50 8/2/11 free 1 -7.50 8/20/11 free 1 -30.00 8/3/11 free 1 -7.50 8/4/11 free 1 -7.50 8/5/11 free .1 -15 00 8/6/11 free 1 -6.25 8/8/11 free 1 -15 00 02/29/2012Town Clerk Monthly Report Annual Report Page 6 January 01, 2011 -December 31,2011 To the Supervisor Pursuant to Section 27,sub 1,of the Town Law, I hereby certify that the foregoing is a full and true statement of all fees and monies received by me, Elizabeth A. Neville,Town Clerk,Town of Southold during the period stated above, in connection with my office, excepting only such fees and monies,the application of which are otherwise provided for by law Account# Account Description Fee Description , Qty Local Share credit 7/13/11 1 -188.50 returned check 1 -20 40 see 5/16/11 material summary 1 -16 90 Sub-Total: -$5,027.45 SWMD returned check 1 -38 44 sr.2130.00 overpay tipping 1 -10,306 56 SR.213010 3 -4714 • SR.2590.20 Commercial 1 -120 00 Solid Waste Management Tipping'Fee Deposit 200 688,189.97 District Tipping Interest 172 6,708 58 SR.2130 00 Payments of Account 20 74,886 43 Tipping Fee Deposit 39 217,720.30 Tipping Interest 21 1,212 45 SR.2130 10 C G-Commercial 102 21,304 73 G'R-Grass ' 134 3,887 10 . T Tires '97 3,616 00 SR.2130.20 G R B-Grass Bagged 1 32.50 Ptopane Tanks-=Used 82 164.00 R.-Rubbish 353 145,990.00 Refrigerants(appl) 319 6,380 00 SR.2130 30 C-C D Community C&D 4 21.00 C Construction/demolition 355 120,700 80 C O N-Concrete/Asphalt 99 5,228.30 Cc&d Clean Lumber 21 107 40 SR.2130 40 Bags-On Account 127 377,525.27 Bags-Retail-Large 1932 4,347 00 Bags-Retail-Medium 2525 3,787 50 Bags-Retail-Small 835 626.25 Bags-Vending Machine 447 73,444.07 Bags-Wholesale- Large 2.1 4,210 08 Bags-Wholesale-Medium 4 1,350 00 Bags-Wholesale- Small 1 337 50 SR.2130 50 CS30(Comm Contract Single Entry) 74 2,220.00 CS60(Comm Contract$60) 1 60 00 SR.2130.60 Residential Single Entry 20 5,000 00 Resse(resid. Single Entry) 1987 9,925 00 SR.2130 70 Br Brush 224 42,280.10 L A Landdearing 8 217.80 SR.2130 90 Bags-Leaf : 1145 538 15 Bags-Wholesale Leaf 16682 6,744.89 SR.2401.00 Interest Payments on Account 13 530.34 SR.2590 10 2 year-2011 873 26,184 00 2 year-2011 Add'I . 93 1,395.00 20102 Year 1 30 00 2010 Add'I 2 Year 233 3,495 00 2012-2 year 865 25,950 00 02/29/2012 Town Clerk Monthly Report Annual Report Page 7 January 01, 2011 -December 31, 2011 To the Supervisor Pursuant to Section 27, sub 1,of the Town Law, I hereby certify that the foregoing is a full and true statement of all fees and monies received by me, Elizabeth A. Neville,Town Clerk,Town of Southold during the period stated above, in connection with my office, excepting only such fees and monies,the application of which are otherwise provided for by law Account# Account Description Fee Description Qty Local Share 2012-Add'I 2 year 193 2,895 00 Disposal Permit-Guest 72 1,800 00 Disposal Permit- Lessee 51 1,275 00 Disposal Permit-Non Resident 3 150 00 Disposal Permit-Replace 667 0 00 Disposal Permit-VOIDED 34 0 00 SR.2590.20 2010-11 Additional Permit 29 870 00 2010-11 First Permit 7 840.00 2011-12 Add'I Permit 19 570 00 2011-12 First Permit 21 2,520 00 2012 Carter" 7 840.00 2012 Carter Additional 10 600.00 SR.2650 00 Sale Of Recyclables 68 159,827.13 SR.2650 10 Delivery 17 9,150.00 F Free-Mulch. 39 =35'8-75 Mixed,Leaf Mulch Out 1 79.20 0 M M Outgoing Mixed 2 40.80 __ _ Outgoing Leaf Mulch_ __. 443- 102,518.03_ SWC(Screened Wood Chips) 582 90,443 82 UWC (U,nscreened Wood Chips) 1 33 75 L SR.8160.4.500 500 Credit Card Fee 14 -399 11 . _ ,_.___ SR8160.4_500.500 _ _.._ Credit Card Fee ______6___ 209.20 _. __ - ' : • Sub=Total: $2;249;321M4 WHOLE 2010 dog license$10.00 not$11.00 1 -1.00 ' 3/24/11 dog'neutered 1 -7 00 •Alarm Application Returned Check 1 -25 00 CC Settlement not balanced 1 40 35 Counterfeit Bill 1 -20 00 Deposit Correction 1 7.20 Deposit Slip Reversal 1 16 00 dog-license charged twice 2 0 00 dog license fee 1 5 30 2006 Fines 2006 Fines 1 100 00 A.1255.10 Marriage License 29 507.50 Marriage Trans. 26 260 00 A.1255.20 CD copy 1 1.84 Photocopies 464 . 811.75 A.1255.30 Check Charge 4 80.00 A.1289 10 "Houses"Hard Cover-Retail 4 36.84 "Houses"Soft Cover-Retail 4 18 40 Landmark Register 3 6.44 - A.1410 4.100 100 Bank Fees 1 85 98 A.1670 4.600.400 Postage 1 0.44 A.2116.10 'Initial 28 700.00 Renewals 2010 6 60 00 Renewals 2011 194 1,940 00 Renewals 2012 21 210 00 02/29/2012 Town Clerk Monthly Report Annual Report Page 8 January 01, 2011 -December 31, 2011 To the Supervisor Pursuant to Section 27,sub 1, of the Town Law, I hereby certify that the foregoing is a full and true statement of all fees and monies received by me, Elizabeth A. Neville, Town Clerk,Town of Southold during the period stated above, in connection with my office, excepting only such fees and monies,the application of which are otherwise provided for by law Account# Account Description Fee Description Qty Local Share A.2116.20 2009 Fines 1 100 00 2011 Fines 87 8,700 00 A.2540 10 Bingo Proceeds 6 31 65 A.2544 10 Exempt Dogs 2 0 00 Female, Spayed 371 3,693 50 Female, Unspayed 16 240 00 Male, Neutered 341 3,398 50 Male, Unneutered 37 555.00 Replacement Tags 17 51 00 A.2544.20 ' Dog Redemption-2nd ' 3 60 00 Dog Redemptions-3+ 1 ' 30 00 A.2590.10 Commercial 31 1,550 00 Free-Non-Commer 103 0 00 Non-resident 1 50 00 Replacement 6 0 00 Resid.-Non-Comm. 99 495 00 Voided 4 0.00 A.2590.20 Guest 4 120.00 Lessee 1 30 00 Replacement Sticker 12 0 00 Resident , 707 4,230 00 Voided Sticker 8 0.00 A.2590.30 A.2590.30 15 29.98 A.2590 60 Landowner Fees 37 37 00 A.2650 Used Equipment-Whole Town 1 2,385 74 A2544.20 Dog Redemption- 1•st 1 10 00 A2590.20 Non-Resident Seasonal 2 300 00 Alarm Fees 2007 Fines 1 100 00 2009 Fines 4 400.00 • 2009 Renewals 8 80 00 2010 Fines 77 7,700.00 2011 Fines 114 11,400 00 Initial 129 3,225.00 Renewals 2008 1 10.00 Renewals 2010 85 850 00 Renewals 2011 1135 11,350.00 Renewals 2012 2 20 00 6.2655 00 Zoning Map-Large 1 40.00 Bank Fees - Bank Fees 2 16.70 Beach Permits Beach Attendant/lifeguards 23 0.00 Beach Daily 672 16,760 00 Fishers Island 34 ' 204 00 Guest 694 20,820 00 Lessee 312 9,360 00 Motel 264 5,280 00 Non-Resident Seasonal 112 16,800 00 Replacement Sticker 206 0.00 Resident 7900 47,400 00 02/29/2012 Town Clerk Monthly Report Annual Report Page 9 January 01, 2011 -December 31, 2011 To the Supervisor Pursuant to Section 27,sub 1,of the Town Law, I hereby certify that the foregoing is a full and true statement of all fees and monies received by me, Elizabeth A. Neville, Town Clerk,Town of Southold during the period stated above, in connection with my office, excepting only such fees and monies,the application of which are otherwise provided for by law Account# Account Description Fee Description Qty Local Share Sticker Missing 3 0 00 Voided Sticker 97 0 00 Bell Jar License Bell Jar License 1 10 00 Bingo License Bingo Licenses 73 547 50 Bingo proceeds Bingo Proceeds 35 212.22 Certified Marriage Trans. Marriage Trans. , 74. 710 00 Marriage Trans -Genealogical 5 55 00 Conservation(DECALS) Conservation(DECALS) 130 683.51 Court Filing Fee Reimbursement 1 15 00 Dog Adoptions Dog Adoptions 12 . 120 00 Dog Redemption- 1st Dog Redemption- 1st 34 350 00 . Dog Redemption-2nd Dog Redemption-2nd 6 135 00 Dog Redemptions-3+ Dog Redemptions-3+ 5 170 00 Domestic Partnership Domestic Partnership 4 40 00 Euthanasia Euthanasia 2 0.00 Filrning Application Fee-Non-Refund 1 100 00 Beach Permits 4 40.00 _ Daily Filming Permit 1 100.00 Fireworks Fireworks _� 4 400.00 Fishers Island Mooring Permits Fishers Islarid'Mooring Permits 3 9,140.00 Games Of Chance License Games Of Chance License 1 10.00 Historical Items - "Houses"Hard'Cover- Retail 9 81:84 "Houses"SoftCover- Retail 25 99.60 "I Love Southold"Sticker 12 12.60 Landmark Register 7 42.44 Liber D -1 10 00 Posters 3 6 90 Landowner Fees 67 ' 67.00 Southold Deer Management 70 680 00 Southold Deer Nuisance Permit 6 0 00 Void 3 . 0.00 Marriage License Marriage License 96 1,670 00 'Ordinance Fees Zoning Map- Large 5 160 00 Passport Fee Passport Fee-Town Portion 12 300.00 Photocopies Photocopies 1431 2,031.25 'Postage Postage 8 13.61 Returned Check Charge - 10 200.00 Shellfish Commercial 66 . 3,300 00 Free-Non-Commer 796 0.00 Non-resident 54 2,700.00 Replacement 12 0 00 Resid.-Non-Comm. 1071 5,355.00 Voided 23 0 00 Special Events Remuneration Fee 3 926.46 Vending Machine Laminating 1 2.50 Wedding Beaches Beach Wedding 1 75 00 Sub-Total: $213,320.54 02/29/2012 Town Clerk Monthly Report Annual Report Page 10 January 01, 2011 -December 31, 2011 To the Supervisor Pursuant to Section 27,sub 1, of the Town Law, I hereby certify that the foregoing is a full and true statement of all fees and monies received by me, Elizabeth A. Neville,Town Clerk,Town of Southold during the period stated above, in connection with my office, excepting only such fees and monies,the application of which are otherwise provided for by law Account# Account Description Fee Description Qty Local Share WWDD SS1.2130 00 Septic Permit-Construct-Resid. 2 20.00 Wastewater Disposal District Septic Permit-Construct- Resid 60 600 00 Septic Permit-Construct. Non-resid 5 125 00 Septic Permit-Operation- Resid. 6 60 00 Sub-Total: $805.00 Total Local Shares Remitted: $3,105,797.99 Amount paid to. Agency&Trust, Sales Tax _ _—_ 1.35 Amount paid to* Agency&Trust: Sales Tax — _ _ 23.17 Amount paid to Agency&Trust: Sales Tax(Ordinance) —.__�__ _._._—_—__ 28.48 Amount paid to Agency&Trust: Sales Tax(Tree Book) ._-- ___� — _ _.__... 12.44 - Amount paid to Agency&Trust: Sales Tax —_ _._.._.___.—. ._.._._ . 0.60 Amount paid to County Treasurer for Dog Licenses .�____. — —___.____--_._._.._.____._____._____.__—_.__.._ 4 70 Amount paid to. NYS Ag. &Markets for spay/neuter program .____._.____—____.____._.._...._..._______.______ .._..___. 867.00 Amount paid to: NYS Environmental Conservation ___.._.____._..___.___.____._. ..._._..._.._.___..__.._.____.._..._._.__.._...__...._.._..___.._..._.__.�__' 13,267.51 Amount paid to. NYS Health,Dept. For Marriage License 2,812.50 Amount paid to- State Share Of Bell Jar License — _— 15:00 Amount paid to State Share Of Bingo Licenses 821.25 Amount paid to. State Share Of Games Of Chance License 15.00 Amount paid to: T1 -Sales Tax 7.98 Total State, County&Local Revenues: $3,123,674.97 Total Non-Local Revenues: $17,876.98 Elizabeth A. Neville being duly sworn,says that she is the Town Clerk,that the foregoing is a full and true statement of all fees and monies received by her during the month stated above,excepting only such fees and applications and payments of which are otherwise provided for by law /72.02.Southold Town Supervisor Date 00 Southold Town Clerk Dat Lc soo, - JAMES BUNCHUCK ��/o� � "0 -\ P.O. Box 962 SOLID WASTE COORDINATOR ; Cutchogue, New York 11935-0962 Tel: (631) 734-7685 2 Q Fax: (631) 734-7976 APPROVED:Lk' /- O-'/ `O ��I- dsw@town.southold.ny.us vf le4UNTY,V,,11• SOUTHOLD TOWN SOLID WASTE DISTRICT CALENDAR YEAR STATUS REPORT — SOLID WASTE DISTRICT 2011 2011 Highlights Materials Handling • 86,000 customers over the scale • Incoming waste and recyclables: 37,000 tons • Outgoing waste and recyclables: 26,000 tons • Loaded 14,700 tons of MSW into 641 trailers for out-of-town disposal(Trimty/Winters Bros. contract) • Loaded 2,029 tons of C&D into 118 trailers for out-of-town disposal (Town forces) • 2,500 tons household recyclables removed as follows: Item Tons #truckloads - Cardboard 549 66 (town forces) -- Cans/Plastic 447 78 (town forces) -- Newspaper 1000 46 (town forces) • -- Metal 272 36 (contractor) -- Tires 38 3 (contractor) -- Clothing 103 182 (contractor) -- Shnnk Wrap 31 3 (town forces) - Vehicle Battenes 3 1 (contractor) -- Crushed Glass 12 7 (residents) - Re-use 50 (est) ?? (residents) • 7,100 tons includes compost and mulch removed • Overall disposable waste stream up 60%from 2010 (due to increase in commercial waste) • Overall recycling up 46% (due to volume based pncmg for mulch&woodchips) Operations • Processed 16,286 tons of leaves and brush into compost(up 65%,mostly due to Humcane Irene) • Processed approx. 50,000 lbs (25 tons) of"clean"C&D into woodchips • Composted 435 deer delivered as road kill (up from 410 in 2010; separate from residential compost program) • Delivered,1,299 cases of Town Bags to stores in our Friday delivery program • (over) SWMD Status Report—2011 Calendar Year Operations (cont'd) • Sold 72,662 bags through vending machine; 1,187 bags from office • Collected 70 tons of Household Hazardous Waste m 4 collection days • Generated$4,800 in new"revenue from 87 tons of collected E-Waste m first year of new stewardship law(net turnaround of @$10,000 from 2010). Program Developments • Re-bid MSW disposal contract resulting in additional$4/ton savings m disposal cost (effective July 1,.2011). • Passed$4 savings-on in form of lower tip fee for commercial MSW • Established commercial rates for compost site sales; experienced 27%rise in revenue ($206,000 vs. $161,000) • Expenenced 35% overall nse m recyclable revenues($202,000 vs. $150,000) • Implemented operator's license requirement for commercial carters • • Processed over 7,000 tons of brush from Humcane Irene within3 months(annual average= 6,000 tons) • Introduced new, stronger town garbage bags with"flap-tie"design(instead of drawstring) • Announced that Town would no longer be selling biodegradable leaf bags when current inventory runs out - Grants • Received$32,000 DEC grant for HEW program • Applied for new term HEW grant • Applied for grant contract to recover remaining eligible cost(_$_115,000) of 2008 trommel screen. • Submitted application to FEMA for reimbursement of$161,000 in Hurricane Irene expenses Other • Installed new scalehouse windows designed for easier public interaction. • Issued RFPs for new groundwater and gas monitoring; entered into contracts with new firms • Repaired gas monitonng well damaged by activity on neighbonng property • Held first"paper-shredding!' day in July • Expanded public informational materials • Reduction in force of 1 CEO through attrition • Purchased and installed new message sign for front entrance. • Completed installation of new fuel master hardware on SWMD machinery • Prepared and submitted to DEC 2011 SWMP Compliance Report Goals for 2012 • Enter into recycling IMA with Brookhaven to include glass • Explore potential for IMAs on other products • Implement competitive pncing for commercial C&D • Continued aggressive marketing compost/mulch based on volume based pricing • Re-design SWD Website