HomeMy WebLinkAbout2013 STATE OF SOUTHOLD TOWN
March 5, 2013
Superstorm Sandy
• Declaration of State of Emergency
• Evacuation went from "recommended" to "mandatory"
• Coordination with all Fire Departments, Police and EMO to notify and
assist residents in all evacuation zones.
• Operated six (6) general needs shelters during the event.
• Operated two (2) "special needs" shelters during event— at Peconic
Landing and HRC.
• "Special needs" residents were identified and assisted prior to and during
event.
• Worked with County, State and Federal partners to:
o Co-locate FEMA representatives at Town and Village facilities to
assist in distributing applications and processing claims.
o Orchestrated the delivery of 30,000 gallons of gasoline during fuel
shortage after the event.
o Hosted a warming shelter at the HRC after event for residents
without power and heat.
o Waived all fees for costs incurred by residents after storm including
brush, building permits and Trustee application fees.
• Lessons Learned
o We will create a GIS based evacuation zone mapping capability to
visually assist residents for future events.
o We will partner with community organizations to help open and
manage shelters for future events.
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o We will invest in amenities that will better equip us to deal with the
effects of a major storm event during the event and after the event.
These amenities include installing showers at Town facilities,
generators at all operational shelters and increase in fuel storage
capacity at town fueling stations.
o We will also explore all legal options to require generators at all cell •
towers that provide cell coverage to all residents.
• Costs of Sandy
The economic impacts on Southold Town exceeded $2.6 Million.
The cost breaks down as such:
o Debris removal: $439,729
o Emergency protective measures: $103,020
o Damage to all infrastructure: $1,600,000
o Damage to infrastructure— Fishers Island $443,000 (Ferry, Airport)
The response by Southold Town was made possible by the following individuals.
It was their commitment and cooperation that made all of the difference and we
are deeply grateful:
o Emergency Preparedness Office
o The men and women of our Fire Departments;
o The School Superintendents and School Boards and staff;
o Peconic Landing
o All shelter volunteers; and
o Our Police Dept.
STATE OF SOUTHOLD TOWN
March 5, 2013
Fiscal
• Maintained Southold's AAA Bond Rating by adhering to the following
principles:
1. Adhered to our debt management policy and fund balance policy.
2. Amendments to and enforcement of Southold's Procurement
Policy.
3. Continued attention of Southold's payroll with the elimination of
three full-time positions in 2012.
4. The fuel management system is now fully operational.
This will improve vehicle efficiency, reduce fuel consumption and,
as a result, lower our costs of operation in several departments.
• The Solid Waste District recorded the highest revenue ever received in.a
fiscal year by posting nearly $2 Million in revenue in 2012. Income from
recyclables produced $154,000, exceeding estimates by 30%. In addition,
our new E-Waste Program, which provides free disposal of all electronic
waste to our residents, also produced $7,000 in income to the Town.
Further, our free document shredding events not only provided residents
with free shredding of all of their important but no longer needed
documents, it also produced 21,000 lbs. in recyclable paper.
• The Town's fiscal management produced a fund balance that greatly
exceeded original estimates. The General Fund balance was estimated to
be a little over $6.9 Million for 2012. The Part Town balance was
estimated to be $199,000. The actual balance when we closed the books
for 2012 turned out to be $7.6 Million for the Whole Town and $688,000
for the Part Town. That means we exceeded estimates by $1.12 Million.
STATE OF SOUTHOLD TOWN
March 5, 2013
Environmental and Planning
• Comprehensive Master Plan Update (Southold 2020) is making good
progress. Preliminary chapters for Housing, Human Services and Land
Preservation have been completed. The draft for Natural Resources is
released and community input meetings are under way.
• Zoning for Plum Island has been drafted We expect to have the new
zoning adopted and in place in 2013.
• • A total of 142 acres was preserved in 2013 of which 60 acres was open
space and 79 acres was farmland. In addition, the Land Preservation
Dept. applied for and received over $1.7 Million in grants to offset our
preservation costs.
• Stormwater Management has been active in 2012 and will continue to be
in 2013. Over the past year we have:
1. Implemented new water testing to re-certify shellfishing areas.
2. Prepared retrofit plans for pathogen impaired water bodies.
3. Completed two stormwater/pollution prevention devices at Laurel
Ave. and Long Creek Dr. in Southold.
4. Completed three stormwater retrofits at Hashamomuck Pond.
5. Secured a grant for $67,909 for stormwater mitigation projects from
the New York State Environmental Fund.
6. Continued work on Goldsmith's Inlet Watershed Protection.
• Deer Harvest has grown in effectiveness and success. To date it has
culled 535 deer which, in turn, has provided well over 12,000 pounds of
healthy venison to charitable foot networks.
STATE OF SOUTHOLD TOWN
March 5, 2013
Health, Human Services, Recreation
• Hosted the Suffolk County East End Tick Task Force for a public forum to
focus on the epidemic of tick borne diseases.
• Collaborated with Eastern Long Island Hospital's Geriatric Center of
Excellence to develop comprehensive planning for seniors.
• Completed renovations of the Peconic School, which included a handicap
accessible entrance, sidewalks and a theatre screen.
• Through a generous donation from a local business, we installed an
American Disabilities Act compliant playground at Tasker Park.
• Co-sponsored, with San Simeon by the Sound, "Care-Givers Appreciation
Day"
• Initiated discussions with local schools and park districts regarding sharing
of fields and parks to maximize recreational opportunities for all Town
residents.
• Increased recreational offerings. In 2012 we had 2,538 people participate
in our offerings.
• We constructed a new basketball court in Cochran Park.
• Delivered over 28,500 meals to the homebound elderly and served.over
13,800 meals at our Human Resource Center.
• Provided over 17,000 hours of respite care at our adult daycare center,
the Katinka House.
STATE OF SOUTHOLD TOWN
March 5, 2013
Public Safety
• The lessons of Newtown, Conn. have taught us that even idyllic Towns
suffer tragedies. The Police Chief and his leadership have met with school
superintendents and their Boards to develop a plan of action.
• A high-band capital project is underway that will provide communications
inter-operability with all fire departments and the police department.
• Continue participation with the East End Drug Task Force and continue
participation with a multi-agency STOP DWI program and SAFE Boating
program.
STATE OF SOUTHOLD TOWN
March 5, 2013
Community Relations/Constituent Service
• New website is easy to navigate and full of information — utilized heavily
during Superstorm Sandy — included e-mail alert features.
• We have hosted and will continue to host "hamlet based" meetings to get
the input from the public on issues of important.
• We will continue the "mobile Town Board" meetings.
• - Implement on-line tax payments for Receiver's Office.
• Implement on-line registration and payment for all recreational programs.
• Updated kitchens at HRC and the Recreation Center.
• Collaborated with the local fire department to install a monument at the
9/11 Memorial at Cochran Park
• Residential participation in the "Community Pride" initiative produced 20
tons of debris and distributed 30 tons of mulch for community projects-.
STATE OF SOUTHOLD TOWN
March 5, 2013
Economic Development
• Creation of Economic Advisory Council which has:
- Created a "how to" business guide.
- Created a "welcoming kit".
- Conducted a survey of business owners to understand their
concerns and needs.
- Hosted "listening tours" to hear the concerns of businesses.
• Made changes to the Town Code to allow businesses to follow new
models.
• Implementing a plan with local businesses to start,a "buy local" campaign.
• Hosting a "State of Business" event later this Spring.
• Hosting workshops with the Suffolk County Office of Economic
Development to assist local businesses.
• Sponsoring.a job fair for youth.
•
HIGHLIGHTS OF 2013 GOALS •
Emergency Preparedness:
— Complete Comprehensive Plan chapter on Emergency/Disaster
Preparedness that focuses on storm preparedness and
mitigation efforts
— Continue to work with Federal Emergency Management
Agency and New York State and Suffolk County to further
develop preparedness strategies and enhance access to
resources
Fiscal:
— Monitor spending and adhere with 2% tax cap mandate
— Further negotiations with PBA and CSEA
— Continue to enforce procurement policy
— Enhance Town's FuelNehicle Management system to promote
additional efficiencies and cost savings
Legislative:
— Enact Law to Increase the Tax Exemption for Cold War
Veterans
— Amend Chapter 193 to control dogs and other domestic
animals on Town-owned recreational areas
— Amend Chapter 205 to establish procedures and requirements
for conducting special events throughout the Town to preserve
public peace and order
— Complete Plum Island zoning
Environment and Planning:
— Complete remaining chapters of Comprehensive Plan: Natural
Resources & Environmental Protection, Infrastructure &
Transportation. Land Use and Disaster/Emergency Planning.
— With Youth Bureau and Renewable and Alternative Energy
Committee, develop recycling initiatives with local schools
— Develop stewardship management plans and policies for Town-
owned open space properties
— Coordinate land preservation efforts with Suffolk County and
continue outreach to landowners
— Expand water quality testing program
- Standardize the stormwater retrofit process and build out town-
wide storm sewershed and stormwater infrastructure map
- Continue participation and support of the East End MS4
Coalition to implement the Municipal Separate Stormwater
System (MS4) program
- Continue objectives of Hamlet Study Implementation and
Goldsmith Inlet Watershed restoration grants
Personnel, Town Governance and Town Facilities:
- Finance the construction of new equipment storage and repair ,
facility at the Highway yard
- Enhance training opportunities for staff
- Refinement of code enforcement position and hire of staff
- Establish "E-Z Pass" system for Solid Waste District as well as
aggressively market compost/mulch
- Connect Tasker Park and Laurel Lake facilities to Suffolk
County Water Authority
- Installation of de-nitrification system for Fishers Island Sewer
District
- Continue efforts to coordinate efficiency and productivity of
departments
- Upgrade Town's email server
- Complete-town-wide highband radio frequency project
Community Relations & Interaction with Town Govt:
- Promote civic engagement through utilization of social media
and additional website applications
- To increase participation of community host "mobile Town
Board meetings" at different geographic sites as well as
different times and days of the week (Saturday mornings, etc.)
- Enable residents to register for recreation classes online
- Improve teleconferencing capabilities between mainland and
Fishers Island
- Continue spring and fall brush and leaf cleanup
Economic Development:
- With Suffolk County Office of Economic Development host
workshops to assist local businesses
- Sponsor Youth Job Fair in Spring
- Develop "How To Business Guide" and "Welcoming Kit"
— Promote "one-stop shopping" for access to Town departments
— With local Chambers of Commerce, implement "Shop Local"
campaign
— Host "State of Business in Southold Town" for Chambers of
Commerce and local businesses
Health, Human Services, Recreation & Public Safety:
— Continue ongoing efforts with local schools to ensure safety at
their campuses through conducting training with school officials
— Sponsor Job Fair for youth
— Identify potential sites of available land that would be utilized for
sports fields (soccer, baseball, etc.)
— Develop online registration for recreation programs
— Secure funding to establish Naturally Occurring Retirement
Community through partnership with local hospitals and
providers
— Expand intergenerational programs with seniors and youth
through collaboration with Senior Center, Youth Bureau,
schools and civic organizations.
— For seniors, implement "Chronic Disease Self Management
program" and "Equal Access to Services Plan" to provide
language assistance due to limited English proficiency
— Host "Community Service Day" event in April for National
Volunteer month
— Develop portable handicap ramp loan program for residents
with temporary disabilities
SCOTT A. RUSSELL ee,u `sl/y Town Hall, 53095 Route 25'
SUPERVISOR • P.O.Box 1179
coo '5 "' 2 ` • Southold, New York 11971-0959
viip• tri
it Fax(631)765-1823
"' _0f 1.11 Telephone(631)765-1889
sNg ,,si
OFFICE OF THE SUPERVISOR
TOWN OF SOUTHOLD
State of the Town Department Reports
I. TOWN ATTORNEY
II. RECEIVER OF TAXES
III. PLANNING
IV. LAND PRESERVATION
V. BUILDING
VI. ZONING BOARD OF APPEALS'
VII. HISTORIAN
VIII. BOARD OF TRUSTEES
IX. INFORMATION TECHNOLOGY
X. TOWN CLERK
XI. PUBLIC WORKS,
XII. ENGINEERING/STORM WATER/
XIII. HIGHWAY
XIV. RECREATION
XV. SOLID WASTE DISTRICT
XVI. HUMAN RESOURCE CENTER
XVII. POLICE
MARTIN D. FINNEGAN SCOTT A. RUSSELL
TOWN ATTORNEY �i/',, Supervisor
martin.finnegan@town.southold.ny us �� _`\�0� S��T410 •
JENNIFER ANDALORO � --��` ^= •
Town Hall Annex,54375 Route 25
ASSISTANT TOWN ATTORNEY °_m ,; , P.O. Box 1179
jennifer.andaloro@town.southold.ny.us N Southold, New York 11971 0959
LORI M.HULSE ��lr "'`'= ��� Telephone(631) 765-1939
ASSISTANT TOWN ATTORNEY _ 0O1IN�,� ����� Facsimile(631) 765-6639
lori.hulse@town.southold.ny.us �..•••' �'
OFFICE OF THE TOWN ATTORNEY
TOWN OF SOUTHOLD
MEMORANDUM
To: Hon. Scott A. Russell, Supervisor
FEB - 7 2013
From: Martin D. Finnegan, Town Attorney •
Date: February 7, 2013
Subject: Summary of Local Laws for 2012
Summary of Local Laws and Proposed Legislation for 2013 •
Below is a summary of the Town Board's legislative accomplishments in 2012:
Local Law No. 1 of 20.12—A Local Law to Amend the Zoning Map of the Town of •
Southold by Changing the Zoning Designation of a .52-acre portion of SCTM #1000-140-
2-32 from R-40 to RO (adopted on 12/20/11)
The Town Board found it appropriate to extend the adjacent Residential Office
zoning to include this .52-acre portion of SCTM #1000-140-2-32, as it is consistent with
the zoning of the adjacent area and the Comprehensive Plan for the Town.
Local Law No. 2 of 2012 —A Local Law in relation to Amendments to Chapter
219, Shellfish and Other Marine Resources (adopted on 1/17/12)
This local law was enacted to provide for the proper use and regulation of
shellfish and underwater lands and to protect the natural resources of the Town
Local Law No. 3 of 2012 —A Local Law in relation to Amendments to Chapter
236, Stormwater Management (adopted on 2/14/12)
This local law was mandated by New York State under the NYS-DEC-NPDES
Phase II General Permit and the General Permit for Stormwater Discharges from
Construction Activities within the Town of Southold. Generally, the legislation sets forth
regulations, preventative measures, and approvals required prior to potentially
discharging into the municipal separate storm sewer system (MS4).
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Local Law No. 4 of 2012 —A Local Law in relation to Amendments to Chapter
100, Buildings, Unsafe, in connection with Unsafe Buildings, Premises and Property
Maintenance Law of the Town of Southold (adopted 3/13/12)
This legislation was enacted to promote conservation of property and property
values and character of the community by addressing the cumulative impacts of property
neglect. Further, this law will eliminate safety and health hazards, unsightly conditions,
environmental public nuisances, dangerous obstruction to emergency vehicle access,
the erosion of property values and the erosion of the quality of life by all residents in
broad proximity of the neglected property.
Local Law No. 5 of 2012—A Local Law in relation to Amendments to Chapter
280, Zoning, in connection with Site Plan Approval (adopted on 4/10/12)
This legislation was enacted to clarify the objectives, approval requirements,
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review procedures and duration of site plans. More specifically, the amendments allow
the Planning Board to require adequate interior roadways for certain uses; prohibit all
work on a property during the pendency of a site plan approval application; allows the •
Planning Board to modify or revoke approval, after a public hearing; prohibits the
commencement of a use on a site without compliance with conditions or terms of an
approval; and decreased the duration of site plan approval from 3 years to 18 months.
Local Law No. 6 of 2012 —A Local Law in relation to Amendments to Chapter
144, Fire Prevention and Building Code Administration, and Chapter 280, Zoning
(adopted on 4/24/12)
This legislation was enacted to clarify the building permit application process and
to add or revise certain definitions to the Zoning Code to clarify the distinction between
demolition, alteration, enlargement and reconstruction. The Town Board also
determined to authorize the ZBA to refer certain applications to an independent •
consultant upon the vote of a majority plus one of the ZBA.
Local Law No. 7 of 2012—A Local Law in relation to Amendments to Chapter •
237, Streets and Sidewalks, in.connection with Utility Poles (adopted on 5/8/12)
This law seeks to address the issue of utility poles located within the Town that ,
are often damaged by traffic accidents, aging, and/or adverse weather conditions and,
as a result, may compromise the health, safety and welfare of Town residents. Utility
companies may replace damaged poles with new poles directly next to, or in close
proximity to, the damaged pole. However, the damaged pole remains in place, leaving
both an eyesore and a threat to the safety of nearby residents. This legislation requires
that the damaged and double utility poles be removed in a timely manner and authorizes
penalties against utilities if they fail to comply with this requirement.
Local Law No. 8 of 2012 —A Local Law in relation to Amendments to Chapter
83, Animals, in connection with Waterfowl and Gull.Feeding and Pet Waste (adopted on
6/5/12)
• This legislation seeks to protect the health, safety and welfare of the community
and to assist the Town and its wildlife by prohibiting the feeding of migratory, non-
migratory, or resident waterfowl and gulls within publicly owned lands or waterways
The feeding of waterfowl and gulls increases the potential for damage to lands, can
cause water quality problems peach ciosiuresand contamination of shellfish
- Si�ciiaii yrv'vViiitJ`.
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•
areas, and increases the potential for the spread of disease to residents. This law
further expands the scope of the Pooper Scooper Program to include a prohibition of
leaving domestic pet waste on any public property with a goal of further reducing non-
point source pollutants and bacteria levels in stormwater runoff entering waters of the
Town.
Local Law No. 9 of 2012—A Local Law to Amend the Zoning Map of the Town
of Southold by Changing the Zoning District Designation of SCTM #1000-45-7-5.3 from
Residential Low Density (R-40) to Residential Office (RO) (adopted on 7/3/12)
This law changes the zoning designation on a property from Residential Low-
Density (R-40) to Residential Office (RO), the purpose of which was to provide a
transition area between business areas and residential development along major roads.
This parcel is located on State Route 25, with Greenport High School to the north and
residential property to the east, making the parcel an ideal candidate for a change of
zone to the RO District. The Law is consistent with the comprehensive planning
practices in the Town and further serves to prevent the property from being developed in
a manner incompatible with our planning efforts and the surrounding land uses.
Local Law No. 10 of 2012—A Local Law in relation to Amendments to Chapter
260, Vehicles and Traffic, in connection with Parking on Sound Avenue in the hamlet of
Mattituck (adopted on 9/11/12)
Parking and standing on Sound Avenue in the hamlet of Mattituck has resulted in
conditions that impact the public health, safety and welfare in the surrounding
community, consisting of undue congestion, restrictions on access, pedestrian safety as
well as other dangerous traffic impacts. As such, this legislation was necessary to
impose parking limitations in this area to protect the residents of the Town and the
orderly use of Town roads.-
Local Law No. 11 of 2012 —A Local Law in relation to Amendments to Chapter
117, Development Rights, Transfer of, in connection with Sanitary Flow Credits (adopted
on 9/25/12)
The amendments were intended to clarify the objectives and purpose of Chapter
117 and changed the title of the Chapter from "Development Rights, Transfer of" to
"Sanitary Flow Credits". Additionally, each reference within the chapter was changed
from "development right" to "sanitary flow credit". This law has also clarified the
applicability of the chapter and sanitary flow credit transfers that are not permitted in the
Town.
Local Law No. 12 of 2012 —A local Law in relation to Amendments to Chapter
275, Wetlands and Shoreline (adopted on 10/9/12)
The intent of this legislation was to simplify the permit process, codify and clarify
existing policies and conform certain regulations to be consistent with other provisions of
the Code and, in particular, the newly adopted Chapter 236 regulations and the Coastal
Erosion Hazard Law.
Local Law No. 13 of 2012—A Local Law in relation to Amendments to Chapter
83, Animals, in connection with Pet and Livestock Waste (adopted on 11/7/12)
The intent of this legislation was to clarify the distinction between domestic pet
(animal) and domestic livestock to protect the health safety and welfare of the
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community. This law also clarifies the manner with which domestic pet waste and
domestic livestock waste must be removed from public property.
With respect to the Town Board's legislative accomplishments for 2013, please
note the following:
Local Law No. 1 of 2013—A Local Law in relation to Amendments to Chapter
111, Coastal Erosion Hazard Areas, and Further Amendments to Chapter 275, Wetlands
and Shoreline (adopted on 1/29/13)
The intent of this legislation with respect to Amendments to Chapter 111 was to
clarify definitions to be consistent with the intent of the regulation, codify definitions of
commonly used terms, and codify existing policies and practices.
The purpose of amending Chapter 275 in this instance was to correct a
Scrivener's error in the recently adopted Amendment to Chapter 275 as well as amend
the size of platforms associated with stairs to be consistent with the other provisions of
Chapter 275 and Chapter 111.
Local Law No. of 2013 —A Local Law in relation to Amendments to Chapter
280, Zoning, in connection with Use Regulations within the Light Industrial Park/Planned
Office Park (LIO) District and Light Industrial (LI) District and Retail Sales (the public
hearing for this legislation took place on 1/15/13 and this law was tabled to the 2/12/13
meeting, at which time same is expected to be enacted)
The intent of this legislation is to allow retail sales areas within bonafide Light
Industrial Park uses and Light Industrial areas to further the viability and stability of such
uses in the Town if certain requirements are met. It is also the intent of this law to
preserve property values for the health, safety and welfare of the community.
To date, the following legislation has been proposed for 2013:
A Local Law in relation to Amendments to Chapter 193, Parks and
Recreation Areas, in connection with Dogs or Domestic Animals on Town
Recreational Areas (the public hearing for this law took place on 1/15/13 and was
tabled to 1/29/13 for additional public comments and further tabled to 2/12/13; further
revisions drafted and this revised legislation will be placed on the Work Session Agenda
for the 2/12/13 meeting to be noticed for public hearing)
The purpose of this legislation is to protect the health, safety and wellbeing Of
Town residents and guests using recreational areas by enacting regulations pertaining to
control of dogs and other domestic animals on Town-owned recreational areas,
beaches, children's play areas, picnic areas and athletic fields.
A Local Law to Increase the Tax Exemption for Cold War Veterans (public
hearing scheduled for 2/12/13)
The Town Board wishes to increase the New York State-Real Property Tax Law
exemption provided to Cold War Veterans. This increase of the existing exemption to
veterans of the Cold War period is an appropriate accommodation and recognition of
these valued individuals. to the fullest extent permitted by New York State law
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A Local Law in relation to the Removal of Parking Restrictions on Inlet
Road (a/k/a Mill Lane) and Mill Road in the area between Route 48 and Goldsmiths
Inlet (to be placed on an upcoming Work Session Agenda to be noticed for public
hearing)
This proposed law is necessary due to parking restrictions associated with
Goldsmiths Inlet in the hamlet of Peconic that resulted im excessive signage that
negatively impacted the public's health,_safety and welfare in the surrounding
community. This law authorizes the removal of the parking restrictions from Soundview
Avenue South to County Route 48 to reduce the excessive signage on Mill Road.
A Local Law in relation to Amendments to Chapter 260, Vehicles and
Traffic, in connection with Traffic and Pedestrian Safety (to be placed on an
upcoming Work Session Agenda to be noticed for public hearing)
This proposed legislation's purpose is to improve safety for pedestrians and
vehicles, as well as dealing with impacts to the public's health, safety and welfare by
replacing the yield sign with a stop sign at the intersection of Baywater Avenue and
Bayview Road in Southold.
A Local Law in relation to the Marine (II) District and Plum Island Zoning
(was the subject of a Code Committee meeting on 1/31/13; to be revised and referred
one more time to Code Committee before being placed on a Work Session Agenda to be
noticed for public hearing)
The purpose of this proposed local law is to create and establish zoning districts
on Plum Island and to expand permitted uses in the Marine II District to accommodate
necessary access to the Island. The Plum Island Research District is intended to
encourage the use of the Island for research and educational opportunities and provide
quality employment opportunities, and to preserve Plum Island's regionally significant
natural historic and scenic resources. The purpose of the Plum Island Conservation
District is intended to preserve the integrity of the regionally significant natural historic
and scenic resources of Plum Island.
A Local Law in relation to Amendments to Chapter 205, Public
Entertainment and Special Events (TA working with NYS Ag & Markets regarding this
legislation)
The intent of this legislation is to establish procedures and requirements for
conducting special events throughout the Town to preserve the public peace, good •
order, the integrity of the use regulations established under the Zoning Code, to properly
provide for the health, safety and welfare of the general public and to provide penalties
for violations.
MDF/Ik
cc: Mr. Phillip Beltz, Special Projects Coordinator
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OFFICE OF THE.RECEIVER OF TAXES
The Receiver's office continues to improve and facilitate the payment of real property tax by expanding
the methods of remitting tax payments.
Taxpayers can now pay their obligations online and this method together with the walk-in payment
procedure at local banks coupled with the traditional methods of payment(by mail with the use of a
return envelope and direct payment at Town Hall) provides the taxpayers of Southold Town several
options in order to meet their obligations.
The Tax Receiver and his knowledgeable staff are committed to professional and courteous service to
the taxpayers of Southold Town.
Planning - 2012 Year-end Report & 2013 Goals
Planning— 2012 Year End Report
A. Planning Board Applications
Applications Reviewed 79
Work Sessions 23
Public Meetings 12
Applications Received * Total. 35
*Subdivision application includes each (Subdivisions: 19)
phase: Sketch, Preliminary, Final (Site Plans: 15) (Sp. Exceptions: 1)
Applications Completed Total- 29
(Site Plans: 14) (Sp. Exceptions: 4)
(Standard Subdivisions: 4)
(Conservation Subdivisions: 2)
(Lot Line Modifications: 5)
Fees Collected Total: $95,1443
•
Application Fees: $39,809
Park&Playground Fees: $45,500
Administration Fees: $ 9,834
• B. Coastal Consistency Assessment Reviews(LWRP): 307
C. People served
1. Planning Counter: 381
2. Requests for information and FOILs (some overlap with Counter visits):
Requests: 66 FOILS: 73
Please note: the above numbers do not count additional people served via phone calls
and e-mails.
D. Planning reviews for other boards:
1. Reviewed for Town Board: 19
2. Reviewed for ZBA: 8
E. Comprehensive Plan Update
1. Chapters completed
i. Parks &Recreation Chapter
ii. Agriculture Chapter
iii. Housing Chapter
iv. Human Services Chapter
v. Land Preservation Chapter
2. Drafted the Natural Resources &Environmental Protection Chapter
•
Planning 2012 Year-end Report & 2013 Goals
F. Other projects &accomplishments
1. The two provisional planner trainees passed their civil service test and received their
appointments.
2. Produced Southold's part of the Suffolk County Industrial Commercial Incentive Plan
to be implemented in 2013
3. Drafted new zoning for Plum Island together with the Town Attorney
4. Participated in the drafting of the Affordable Apartment Development RFP
5. Performed a rapid assessment of storm flooding after Hurricane Sandy—on the
ground comparison to FEMA FIRM maps.
6. New Town Website
i. Participated in web site committee to develop new website.
ii. Re-designed Planning website to be more user-friendly
G. Projects with Grant Funding
1. Stormwater watershed project EPF grant written&awarded for$67,909
2. Hamlet Study Implementation I Grant Project (LWRP/NYSEPF)
• Submitted vouchers for reimbursement for work completed on the Mattituck
Corridor Study and Economic Chapter.
• Reimbursed $138,126
3. Hamlet Study Implementation II Grant Project (LWRP/NYSEPF) •
• Submitted voucher for work completed on the Comprehensive Plan Update for
$40,635.
4. Goldsmith Inlet Watershed Restoration Grant Project
• Town Board approved Inter-municipal Agreement between Suffolk County and
the Town on December 20, 2011 providing$85,666.00 to project.
• Submitted voucher to Suffolk County for$31,693.00
5. Stormwater Management Phase II Grant Project
•Amended budget to shift money to contractual services.
6. Impaired Waterbody& Subwatershed Management Plans Grant Project
• Project on hold while issues with the subcontractor are worked out.
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Planning 2012 Year-end Report& 2013 Goals
7. Stormwater Management Town Code Revisions Grant Project
• Amended contract to include a public education campaign about Chapter 236
Stormwater Management (includes $9,855 for production of brochures and
posters).
8. Hashamomuck Pond Watershed Management Plan Implementation Grant Project
• Completed two stormwater pollution prevention projects at Laurel Ave. & Long
Creek Dr.
9. Planning and Development.of Southold Town Code Revisions(LWRP/NYSEPF)
• Amended the Local Waterfront Revitalization Program document.
3
•
Planning 2012 Year-end Report&2013 Goals
Planning Goals & Priorities for 2013
1. Current Planning Board Applications
• Continue to find ways to increase the efficient processing of applications
• Devise standardized policies for following up on expired or languishing applications
2. Comprehensive Plan Update—complete the remaining chapters:
• Natural Resources & Environmental Protection -
• Infrastructure/Transportation
• Land Use
• Disaster/Emergency Planning
3. Complete Plum Island zoning
4. Continue to work with the Economic Development Committee to create a How-to Guide for
businesses in Southold
5. Source training opportunities on Hazard Mitigation Planning and work to integrate additional
tools in planning decisions
6. Hamlet Study Implementation I Grant Project (LWRP/NYSEPF)
($395,247 remaining in budget)
• Amend work plan and budget to shift a portion of the funding to Hazard Mitigation
Planning
• Identify action items the remainder of the grant could fund in the updated Comprehensive
Plan.
7. Hamlet Study Implementation II Grant Project (LWRP/NYSEPF)-
($55,858 remaining in budget)
• Submit a second voucher to collect more funds from this grant for work done on the
Comprehensive Plan Update
8. Goldsmith Inlet Watershed Restoration Grant Project
($222,882 remaining in budget)
• Submit 1 S`voucher
• Continue to manage & implement Tidal Prism Study
• Continue to manage &implement source tracking analysis
• Continue permitting debris &phragmites removal projects.
• Continue to manage and implement Bathymetric Study -
4
Planning 2012 Year-end Report& 2013 Goals
• Modify budget of grant _
• Suffolk County Intermunicipal Agreement Funding remaining =$53,972.80
9: Stormwater Management Phase II
($160,000 remaining in budget)
• Identify stormwater retrofit project for RFP—design and construction.
• Submit 1st voucher -
10. Stormwater Management Town Code Revisions Grant Project
($40,037 remaining in budget)
• Produce brochures &posters for public education regarding stormwater pollution
prevention
• Submit 2°d voucher for$29,482 reimbursement to the Town
11. Impaired Waterbody& Subwatershed Management Plans Grant Project
• Work with subcontractor to determine next steps
12. Hashamomuck Pond Watershed Management Plan Implementation Grant Project
• Work with Town Engineer to develop RFP for construction of best-management
practices
• Meet with NYS DEC to request that their funding($196,000)be moved to priority
projects.
• Submit 1 S`voucher
13. Planning and Development of Southold Town Code Revisions (LWRP/NYSEPF)
• Request time extension for code revisions expected following adoption of
Comprehensive Plan Update.
• Submit 5th voucher
14. Design and implement in-house Planning Board training sessions for 2013
15. Schedule additional Fishers Island visits to review any open applications, and conduct
. planning-related meetings, including Comprehensive Plan public input meetings
5
Land Preservation Department: 2012 -2013 Statistics, Projects and Initiatives
Prepared by Melissa Spiro, Land Preservation Coordinator
January 28, 2012
Land Preservation 2012
• A total of 142 acres were preserved within the Town of Southold during 2012
o Farmland Purchase of Development Right Acquisitions
Seventy-nine (79) farmland acres were preserved under the Town and County farmland programs at a total
purchase price of just over 4.9 million dollars
o Open Space Land and Easement Acquisitions
Sixty(60)acres were preserved for open space purposes. Acquisitions included purchases under the Town and
County programs, and private donations or Bargain Sales (below market value sales) of easements and/or land to
the Town, the Peconic Land Trust or The Nature Conservancy The total purchase price for open space projects
was over 2.1 million dollars
3.2 additional acres were purchased by the New York State Department of Environmental Conservation for
purposes of a waterway access-site. The purchase, which included a below market value sale by the landowner,
was funded entirely with $1,552,500 from federal Sport Fish Restoration funds
• At the close of 2012, the Town had 2 executed purchase contracts for farmland projects totaling 43 acres. The
projects are expected to close in 2013
•
Details pertaining to the individual projects are included in the attached 2012 Land End Report.
Preservation Grants 2012
• During 2012, the Land Preservation Department applied for and received $1,314,278 in awards under the Federal
Farm and Ranchlands Protection Program.
• During 2012, the Town received $389,341 from the NYS Office of Parks, Recreation and Historic Preservation for an
open space acquisition in Pipes Cove.
Land Preservation Program and Projects: Projects for 2013
Department Projects intended for 2013 include:
• Review and processing of current and future applications. Several of the preservation applications have a
Conservation Subdivision component and the Dept. will continue to work closely with Planning Staff to expedite these
applications.
• Continue to submit grant applications for farmland and open space funding
• Review and update of Land Preservation policies, procedures and definitions, review and update of the Town's
Easement language and review and update of the sections of the Town Code pertaining to preservation.
• Develop Stewardship/Management Plans and Policies for Town-owned Open Space properties
• Continue to steward and improve Town-owned Open Space properties, including monitoring of Town-owned
properties and increased public access to trail information
• Update to the Community Preservation Project Plan and the CPF Management and Stewardship Plan
• Coordination with Suffolk County in regard to County preservation efforts
• Outreach to landowners.
Preservation Funding
Community Preservation Fund (CPF) revenues.for 2012 totaled just over$3 8 million dollars
In 2012 the Town funded the Town's preservation program with $1 7 million from the Community Preservation Fund for
farmland easements and acquisitions (easement and and cost oniy) and $389,341 from a State open space
grant.
2012 Year End Report •
Land Preservation Programs
Prepared by Melissa Spiro,Land Preservation Coordinator
January 28,2013
; 1
, .
•
ORIG. 1
SAN.
TAX MAP
PURCHASE PRES. PARCEL PRICE/ FUNDING: FUNDING: FUNDING: !FUNDING: 'FUNDING: FLOW
NUMBER :LANDOWNER !CONTRACT DATE DATE AREA AREA PURCHASE PRICE ACRE TOWN COUNTY STATE FEDERAL PRIVATE PROGRAM(FUND) ZONE C R ED.
-±-
- 1
-F.-.fgar-draggam-iviaa-ttiera,,, ,--mi1-tq ,
-- 1
- H .•
Town PDR
1000.107 5.1 i .Swain.Bradley T. ,
7/21/2011 1/28/20121_ 12.68 15.44 5824,434 $85,000 $824,434 $0 $01 $01_ $0 /Town CPF) AC 0
--1-
County POR
1000.103.11.22 wickhlm,Jd..1293.„and .1..(Linathan 5/4/2011 4/3/2012 5.38. 5.75 $434,168 $81,000 $0 $434,168 $01 $01 SO . (Couoly.Fund) AC 0
1000.55.l•5.1& -,•'
-
Counly P0A
•
55-2.8.5 .Grigans Jr.., state of Antone J. _._..._.. .......... ..,. .12122/2009 8/1/2012 16.82 21.60 $1,395,977 $83,000 $O 51,395.977 $01 $01
SO (Coun(y Fund) AC 0
1 I- • County POP
1000.108.3.7 Tuthiii,.EjrneLarldBootits! 5/24/2012 10./15/2012 ., 43.96 58.15 $2,288,055 $52,000 $O $2.288,055 $CO'cl--- _gi
:: (Count/Fund) AC 0
; ----Iiiiii-P- 6-Fi-raTnirali8ii--- - 1.. 78.82 64,940,834 $824,434 $4,116,200
0
4:4„..r..,X.,:WiWM.7.-7.1,,SW:11$45!;:34:44q •
---
I
: '.di'agFICW-0-ga'P';:drEitAgEit4E1 /;" 0:-X.5.irdt;...,F,'t."'dA. I 4---
_
Stein,Sonja Estate(a.k.a.Orient Historical Society. 1
1000-31.5.6 .,..!Ward Easement)(Easement to Peconic Land Trust) I NA 2123/2012 2.59 4.19 $0 NA SO SO SO SO $0 PLT.Ease (Gift) R80 0
!Stein,Sonja Estate(a.k.a.Orient Historical Society. I
1000.31 5.7 1 !Repine Easement)(Easement to PLT) .NA 2/23/2012 4.02 4.62 SO NA SO $0 $0 $0 SO PLT-Ea se (Gift). R80 0
'Stein.Sonja Estate(a.k.a.Orient Historical Society. l
I
PLT Fee Title -
1000.31 5.6 'Sonja Stein Preserve)(Land to Pi.T)._. NA 2/23/2012 2.75 2.75 5350,000 NA $0 ' $0 501... SO $350,000 (Private Funding). R80 0
...._._. L
. _. ._..........NA
Townieounty•
1000.53.1.1.2 5
.50750 Pannership Town i
1 3 Manor Grove(a.k.a.The Nature Conservan.cyL. ....i.. 6/21/2010 9/12/2012 28.74 29.84 $1,125,000 NA 5562,500 $562,500 $01 1 $0 (T CPF/County Fund) R80n_B COunly I
Town Open Space
1000.53.1.1.2 !Manor Grove(a.k.a.The Nature Conservancy) )1/1/2011 9/12F2012 0.72 29.84 6150,000 NA $150,000 SO • ' $ SO (Town CPF) LB I
1000-34.1.7& 1
01 Town Open Space
41.1.1 !Hlajity.Estat6 of VVilliam F. NA 9/21/2012 8.60 8.80 $0 NA $O $O 501 SO $0 (Gilt) R40 0
Town Open Space.
1000.53.1.6 Pekunka,M.,Marczewskl,B&Rinehart.S. 8/5/2012 10/18/2012 10.38 11.30 $550,000 NA $180,859 50 $389,3411 $0 SO (CPF/Slate Grant), LI 0
1
1001.7.5.19 (Exxon Mobil Corp.(Easement to Town) : . NA 12/7/2012 2.05' 2.05 SO NA SO SO 50) $0 SO Town-OS Ease (Gilt) GR2 0
PLT Fee Title
1001.7 5.19 •;Exxon Mobil Corp.(Land to PLT) NA 12/7/2012 2.05 2.05 $0 NA $0 $0 $01 SO $0 (Gift) GR2 0
.....„.
Town 2
I Total Open Space and Open Space Easements:! 59.85 . $2,175,000 5873,159 5562,500 $389,3411 $0 $350,000 County i
6.6.1.5_C_ELlItANECUSlACOUISITIONST , I -
1 1 DEC (Federal Sport.
1000.56.6.8.2. ,
$517,500 (land Fish Restoration Fund)
566-88 and 9.2 :Raiter:DInsonAk.a Old Barge) ..._ -Jr NA 12/12/2012 3.2 3.2 1,552,500 NA 0 0 01 1.552.500 value donation)Purpose:State Boat Ramp Mn 0
1
I 1 - ($517,500 land
Total: 3.2 1,552.500 0 0 01 1,552,500 value donation) 0
•
0.)1-LikeagrifeligarridffAitTring&-Rt ffria,,4„,,V;7*-3 EZ.frall.Z.V*.'3P.t.i'vrLtI eifia PrA iiitifiga.iarfaiiiii. " iKaid51%-7,rafa Vit.rAilialriIiMIELAL%-b,,i-dnu' 12,.._,..o
• 1
- '.il:PkE6gtX•71,?:-:-P-Ri'•'FW.:F.:70:a ; ,
,
•-. , If.,Y4,6,,,,,;',;(:6-wrsA,,,.;0-,-...,4,,,, '‘4
PRES. ORI
i 'FUNDING:',.'i. N.1,'''r.•.k.-1.'.'It.'''.....,''Y-,x4*.L. ... .,,z 0 44v,
! . G. I
FUNDING: !FEDERAL
,'.. ''..li • '.:i F-:1-;r,t;14-Iii1 .. ;PURCHASE AREA PARCEL PURCHASE PRICEIPRICE/ FUNDING: STATE'Potential l(Potential FUNDING: FLOW
TOWN 4W CONTRACT DATE'rIATE MST. AREA EST. ACRE FUNDING:TOWN COUNTY SO Reimburss5e2m260notolReimbursemenWRIVATE FUND ZONE CRED.
1000.11&2.6 Maaralooka Nort12(amiland PORI 10/8/2009 NA ; 18.00, . 22.50 $1,206.000 $87,000 $1.206,000
SO CPF AC 0
1000.112 2.1 81 .6tincari Farms Ecc(Farriiinp PpR.) . 12/7/2012 NA ,J /5-.20 27.20 $1,512,000 580,000 51.512,000 $0 5 .15.756,000) $0 CPF AC 0
._,_. t
,
_
Tow-W-F-a-rniTirrid-Pb-Filn a iin i re ct foiri:i
I J, 43. __,20
$2,718,000 $2,718,000 SO (S522,000)1- 15756,0101_
SO 0
Preps.ed 1013/2(.13
Note:Odes net include prism.donation&to Fianan Wand Fan:M."Wiadtin"
--- --.
.
Building Department Permit Totals a0 I I
ifirM-147N,*., N,.i.-....- ,,,7,.„, "Iin,-,?4::: 4...i:;:ltz-:,, ;----1 c.-f<i.:A'. il.!4-'.• r.,I-1'V M. 111 ran reiv Lam 4:.t1/4,'17431
l. 1,04.,., iweig.tlii4-4firglKet'',R, Jig ,'IAA ' . . , 1'1,,,,NO ,1•:.-aul s',Aja mejp1 .1 .et-,. , ay. , e-,-veva.
w .tm.. .;.#2.. .t-7.-,:.i ,.,:!.::,....,. .,-,:.::. ..,.•!-... . :4roiv. ..,., .-,..-..-15., :f-;.- • . ..,- .: .i,..•_ zw.,_,:-.4n1,T,,,-Tp a ,4 t 1: . : ":
- , r
‘14=4,..:.;: . ;.;',:
Rentolo;. _
„ , . s,, , ,., '.-- , -,,,,z:P.:z ,114-• ,:::
. _.. . _• _. __.] _:; :..:.;:A i.,: ,,,, ;, - ,,,its=0,,,:,z;:a ".]:,\ -,3 -kL. .,.:,.:,_-_, _____ „,..,,.....,:,:. ,._,..,__ ,;,
3 B. P. Residental (1-2 Fam) 2 3 1 2 5 5 3 6 4 4 4 5 44
. 4 B.P. Commercial 2 0 0 0 0 0 1 0 0 0 . 1 0 4
5 B.P. Hazardous 0 0 0 0 0 0 0 0 0 0 0 0 0
6 B.P. Multiple Residence 0 0 0 0 0 0 0 0 0 0 0 0 0
7 B. P. Reno Residental 36 22 28 24 21 20 21 29 18 15 28 19 281 •
8 B.P. Reno Commercial 4 8- 2 8 5 2 5 3 3 2 1 2 45
Total Bldg Permits 44 33 31 34 31 27 30 38 25 21 34 26 374
kk4VerrInntg' i'l;',...,.., ,,,,•,m—engiM.Rfrirf, FM::': 2,1M:fax rpiim.y. .e!': ,temTgE6,,V0 wail 40.4Akivi:4:.*:: 114-**1 wow,
nCt%tit!. *VA.,c.-: pfl*M. j',.' .4 pir044M7r."r?1•1 ' --'''' : ,•
, .'-.., A.;... ,..tf,...; :,';--:1,1--.1 , •• ':11:..2,':-,:2.- .:,::,'2 ‘,..i •,....,.,,.,3.. .. ,:::, ..._....:....... .....,
Accessory Apartments 0 1 0 0 0 1 1 1 0 1 0 0 5
B & B 0 0 0 0 0 0 2 1 0 0 0 0 3
Deck 4 2 12 8 12 10 8 11 7 6 2 4 86
Demo 0 3 2 1 5 2 2 2 1 1 0 1 20
Flood 2 2 3 0 0 2 0 2 0 0 1 2 14
Pool 13 11 13 14 , 12 10 9 11 7 6 3 8 117 '
Shed / Garage 3 5 5 7 8, 3 8 . 2 3 5 1 6 56
Signs 2 0 0 2 0 1 0 1 0 0 0 0 6
Tents 0 0 2 2 0 19 17 19 21 3 1 0 84
Other 6 2 9 0 9 12 5 9 9 7 7 7 82
9 Total Other Permits 30 25 46 34 46 59 51 58 48 28 15 28 468
Disapprovals 9 15 15 12 14 6 13 8 14 10 9 9 134
- Renewal Letter 25 27 24 18 23 25 11 11 16 11 10 23 224Page 1 of 3
Building Dept. 1/23/2013
_ .
Building Department Permit Totals 09,014-)
,i.ii i' , 1•t;.-:;:.,,Ii.,L,,,.„„ ,,,..6,7.14:3W4.'''' '7:.i1::.. '
otlii-forow0:0000:00-04,.;••71,',%.ii,,p, ,,;, ",,,. -, :-.,, -•::,,,4 :),,;:: v.,.., , •• , . ,
.!-., ......:,-..::: .•:,...: ... . . - :'..•- .T. ... :1 IfFififel .4gAg tnt'f::.,12,;:,, .',...g5, 'Zi'L,2s1",a..:„,.,:.;::il ', ;. : . .
C of 0 Residental (1-2 Fam) 39 36 45 47 46 54 49 72 41 60 34 30 553
C of 0 Commercial 4 2 1 0 4 5 3 6 2 3 3 1 34
C of 0 Comm ASsembly , 0 0 0 0 0 0 0 0 0 0 0 0 0
C of 0 Comm Residental 3+ 0 0 0 • .0 0 0 0 0 0 0 0 0 0
PRE C of 0 3 3 4 ' 2 4 6 9 4 5 5 6 1 52
Updated C of 0 2 0 0 1 1 0 1 6 1 1 0 0 13
Temp C of. 0 0 0 0 0 0 0 ' 0 0 0 0 0 0 0
. . ,
10 C of 0 - Total Numbers 48 41 50 50 55 65 62 88 49 69 43 32 652
11 Stop Work 0 0 0 0 0 0 0 0 0 0 0 1 1
A
1 tew;mitntliptitqaprr,4N'7,:41.t!7',,,,.fflgtr#IX::PA Oi-trR 44t.'A taW PA".44"41°1414 F4'7'w4
'-r
14a HazMat Manu/Storage 0 0 0 0 0 0 0 0 0 0 0 0 0
14b HazMat Process/Activity 0 0 0 0 0 0 0 0 0 0 0 0 0
14c Pyrotechnic in Assembly 0 0 0 0 0 0 0 0 0 0 0 0 0
14d Assembly > 100 0 0 0 0 0 0 0 0 0 0 0 0 0
14e Hazard to Public Safety 0 0 0 0 0 0 0 0 0 _ 0 0 0 0
14f Other 0 0 0 0 0 0 0 0 0 0 0 0 0
Page 2 of 3
Building Dept. 1/23/2013
Building Department Permit Totals o
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•\ FOUr
ZONING BOARD OF APPEALS �, f 3 ; • Town Hall Annex, 54375 Route 25
A = ifgri;. P.0 Box 1179
• .• • Southold,New York 11971-0959
Fax(631)765-9064
�` O4jitis *9t1
sii Telephone(631)765-1809
TO: Scott Russell, Supervisor
FROM: Leslie Kanes Weisman,ZBA Chairperson/Department Head
RE: ZBA Accomplishments and Initiatives in 2012 and 2013 Goals
DATE: January 25,2013
Activities of the Department
Eighty nine applications to the Board and 16 applications for Special Event Permits at Wineries were processed.
Regular staff meetings with the Department Head were held to discuss and improve office operations.Staff spent
approximately 130 hours assisting 579 people at the counter.The wait time for calendaring a completed application
for a public hearing continues to be on average from 1 or 2 months.Fees collected in 2012 totaled$69,350.The
ZBA section of the Town's website was updated,re-written and simplified to better inform and serve the public.All
ZBA application forms and instructions were reviewed,improved and streamlined where needed,and are now
available on line. An office procedure was established to send a copy of all Special Exception Permit applications
received by the ZBA to the Fire Marshall,requesting his comments before the scheduled public hearing The
Department Head,with comments from Board Members,and valuable input from office staff,completed a survey
conducted by the Town's Economic Development Committee.
Board Activities,Policies,and Practices
• Twelve Regular Meetings, 12 Special Meetings and 110 public hearings were held;the Board rendered
ninety eight written decisions.
• All Board members participated in a series of topical work sessions and seminars conducted by the
Assistant Town Attorney,designed to build proficiency and knowledge specifically related to the work of
the Board,in fulfillment of our annual training requirements.
• The Chairperson reviewed,updated,and distributed to the Board and office staff,templates used by the
ZBA to write decisions for area variances,use variances,waiver of lot merger and special exception
permits for general permitted uses,accessory apartments in accessory structures,and B&B's.
• The Board and Board Assistant met with ATA Hulse and ATA Andaloro regarding procedures for
investigating and filing complaints to Code Enforcement related to compliance with ZBA conditions
stipulated in Special Exception Permits.
• The Board of Appeals voluntarily adopted a Code of Conduct intended to supplement and further clarify
the responsibilities and ethical standards proscribed for Zoning Boards by the Town of Southold and New
York State,and a document titled ZBA Procedural Guidelines which further clarifies the responsibilities
and operating procedures of Board Members,the Board Chair,and the ZBA Board Assistant.
• The Board added two standard conditions to Special Exception Permits to inform recipients of their •
obligations under the code to obtain an operating permit and inspection by a Code Enforcement Officer .••
from the Building Department on an annual basis,and that a Special Exception permit cannot be
transferred to new owners
• To better inform property owners about the procedures required to legally codify the granting by the ZBA
of a waiver of lot merger,the Board added the following standard condition in its decisions: "Proof that
waiver of merger is effected by way of a deed from the applicant to a separate individual or entity
conveying title to that portion of the property known as be provided to the ZBA within 2 years
of the date of this decision.Failure to comply with this condition will result in nullification of the waiver of
lot merger granted herein."
Goals for 2013:
• Resolve ongoing problems with the efficient operation of the Town's Municity software program.
• Establish regular on-going communications with a code enforcement official regarding compliance with the
terms and conditions imposed on Special Exception Permits granted by the ZBA and on any violations
issued in relation to the Board's other Findings and Determinations,and Special Event Permits at Winenes.
• Collaborate with Board members and the Assistant Town Attorney on developing a proposal to the Town
Board seeking appioval or a series of cost effective, in-house seminars,specifically related to the interests
and work of the Board, which will fulfill the annual continuing education requirement for ZBA members.
•
—_mow.
ofour
SCOTT A. RUSSELL +' ig-go -_,> : Town Hall, 53095 Route 25
SUPERVISOR k c:) •LVI.
, ,;iy;:.p P.O. Box 1179
C13 ' ara Y t � Southold,New York 11971-0959
45 '4'_:r ��I Fax(631)765-1823
��� 'sgg *`°� i' - Telephone(631)765-1889
•
OFFICE OF THE SUPERVISOR ,
TOWN OF SOUTHOLD
STATE OF THE TOWN REPORT
TOWN HISTORIAN, ANTONIA BOOTH
A huge part of the year was devoted to editing and overseeing the publication of my book of twenty articles on Southold
history, two of them written with Mark Terry of the Planning Department. Mark also did the painting on the cover of
"Trawling My Town: Glimpses of Southold Past and Present."
There are stories about how our town got its name, as well as histories of agriculture, newspapers, oystering, railroading,
brick-making, the KKK on the North Fork, a couple of notable individuals, a history of Bay View as well as one of Mattituck
and, as the saying goes,'much, much more. 100%of all sales of this book went to(and will continue to go to)local
shelters for the homeless. I've learned that well over$6,000. went to Maureen's Haven and John's Place. This includes
sales at the Town Clerk's office, Academy Printing and the Southold Library as well as at St. Agnes in Greenport and Our
Lady of Good Counsel/Sacred Heart parishes. This sum does not include sales of the book by the First Presbyterian
Church in Southold,Advent Lutheran Church in Mattituck and St. Peter's Lutheran Church in Greenport.
There was no major project completed like last year's dedication of Peconic Community Center but I worked on another
ongoing project providing old photographs for kiosks in Southold Town.
I get about 300-350 queries each year. This year they came from western Suffolk and Nassau counties as well as
Manhattan and Brooklyn. I also heard from residents of Arizona, California, Connecticut, Florida, Indiana, Maine,
Massachusetts, Mississippi, Minnesota and Tennessee.
Not surprisingly, I had several inquiries about local men who served in the Civil War and one on a found cannon ball. I
read and commented on the draft of a book on Greenport, introducing the author to several local people who could flesh
out her depictions of ethnic groups in the proposed book. Contributed a little to the history of the Jews in Southold Town
and helped with what I knew of a former black slave and poet, Venture Smith.
Was not able to help a man who wanted me to make a historical video to be shown on a water taxi or find information
about a 1929 shooting in Mattituck. Did a little for the police department, board member Al Krupski, and gave some
information about the Old Slave Burying Ground in Orient. Copied two of my articles for a man who needed a history of
Cedar Beach for his grand-children.
Among researchers on family history were those interested in the following families: Gardiner, Thompson, Salmon,
Hedges, Budd, Terry, Grilli, Worthington,Webb, Hobart, Wiggins(two queries), Diller, Horton(also two queries), Edgar
and Jefferson.
Ashamed to say I blew off a man who wanted to argue that we really belong to Connecticut but sent maps to two very
agreeable people, one of whom is coming out to spend a night in Southold soon to do more research.
My aim for this year is to do more of the same-to delve more deeply into local history and learn more about land,under
water and the powers of the town trustees. Oh, and sell more books.
James F King, President �i ' • SO -
4`'‘ (j, / Town Hall Annex
""'
Bob Ghosio,Jr., Vice President �0 ,:`a'' 'r l 54375 Main Road
P.O. Box 1179
Dave Bergen °,:r ^'_ . Southold,New York 11971-0959
John Bredemeyer G •
_ Q
�
® -; �p �I Telephone(631) 765-1892
Michael J. Domino q,_ • a I�� Fax(631) 765-6641
BOARD OF TOWN TRUSTEES
TOWN OF SOUTHOLD
TO: Supervisor Scott Russell
FROM: James F. King, President
Board of Trustees
DATE: February 22, 2013
RE: 2012 Accomplishments
2013 Goals
PERMIT APPLICATIONS
Attached please find our Year-End Report for 2012, which itemizes the number of
applications our Board has reviewed.
With regards to Tropical Storm Sandy, the Board of Trustees issued 90 Emergency
Permit applications to which new applications continue to come into the office for
Emergency Permits.
From November 14, 2012 to date, the Board approved five (5) Administrative Permits;
18 Amendment requests; 40 Coastal Erosion Permits; and 69 Wetland Permits, all due
to damages caused by Tropical Storm Sandy.
SHELLFISHING
The Southold Town Shellfish Advisory Council chaired by Trustee John Bredemeyer
with Trustee members Jim King and Michael Domino and in cooperation with citizen
committee members and the Southold Town Engineering Dept. conducted multiple
samplings of Mattituck Creek, Wickham Creek and West Creek for shellfish lands
certification in 2012 which has served as the basis for an upgrade in classification for
Mattituck Creek and Wickham Creek. These upgrades which include the expansion of
seasonal and conditional areas recently confirmed by the New York State Department
of Environmental shall become effective upon meeting NYSDEC requirements with the
Department of State. These upgrades are reversing a trend of impaired water quality.
MARION LAKE-
The Board issued a Proclamation congratulating the Marion Lake group who worked so
hard to rid the lake of phragmites and restore health to the lake prior to Sandy's
damage.
Trustee John Bredemeyer with assistance from Trustee Michael Domino are monitoring
the salinity levels of Marion Lake which became full strength seawater as a result of
Tropical Storm Sandy. They plan on an interim report to the Trustees and East Marion
community as soon as "ice-out" permits several late winter measurements. They plan
on a community discussion of the possibilities of freshwater fish re-introduction and a
potential time line for natural cleansing of the lake from the natural process of rain and
groundwater flows. •
TOWN PUMP-OUT BOAT
The pump-out boat program collected about 2,400 gallons of effluent during the 2012
boating season which greatly assists in lessening the possible nitrates, sulfates and
chemicals that may get into the_Great Peconic Bays.
DREDGING
There were a total of seven creeks dredged this season. The Board assisted in getting
Klipp Park beach dredging approved by the County Dredge Screening Committee. The
dredging project for Klipp Park Beach is a project to restore the bathing beach there.
The Board held one East End dredging forum with National, State, and County officials
to try to expand the dredge windows.
2013 GOALS
• Continue to push for relief from dredge windows at the State and National levels.
Promote innovative sanitary systems and/or testing facilities to reduce nitrates
and sulfates in local waters.
• Continue to coordinate with other Town departments to address storm-water
runoff.
• Creating regulations for the requirement of marine contractors to be licensed and
insured when working within the Town of Southold.
• Continue aggressive water sampling to aid in upgrading water quality
classification in shellfishing areas.
• Establish dedicated funding from new mooring fees for road run-off projects and
enhanced access areas for mooring permit holders.
ie„
James F King, President ,,o''SOF S0M,.- Town Hall Annex
O� � 54375 Main Road
Bob Ghosio,Jr.,Vice-President �� ,sf,,..fk
� _ :, ��=='-. : P.O. Box 1179
Dave Bergen __a'`''
- -'� � Southold, New York 11971-0959
John Bredemeyer CC-
Michael
Michael J. Domino ,e`OµY ' �O�i1� Telephone(631)765-1892
Fax(631)765-6641
— COUM`I 01.
•
BOARD OF TOWN TRUSTEES
TOWN OF SOUTHOLD
YEAR-END REPORT 2012
The following fees have been collected by the Town Trustees Office for the year 2012,
monthly checks have been forwarded to the Supervisor's Offfice to be deposited in
the General Fund, totaling for the year: $89,980.96
239 Wetland Applications $44,100.00
28 Coastal'Erosion $7,000.00
39 Mooring/Duck Blind Applications $975.00
Permit Fees $11,098.00
Amendment/Waivers/Changes $5,200.00
Mooring Renewals $7,234.75
Transfers/Extensions $3,000.00
Inspection Fees $11,600.00
Misc. $167.75
Total Fees Collected $90,375.50
Total Interest Earned $5.46
Total Refunds ($400.00)
Net Check to Supervisor Totaling $89,980.96
•
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Information Technologies Accomplishments and Goals
Prepared by: Lloyd H. Reisenberg .
Network and System Administrator
Date: February 1, 2013
Accomplishment 2012
Aside from the daily high volume requests for assistance from our user base and the
numerous daily tasks and responsibilities assigned to the Information Technologies
Department, here are some of the highlights of our efforts in 2012.
Fuelmaster: Completed the setup and implementation of the Fuelmaster project for all
three of the Town's fueling locations which enabled us to "go live" with the application. .
Website: Completed the setup and implementation of Town's new website. .
Peconic Community Center: Brought the Peconic Community Center on-line.
Antivirus: Upgraded the Town's antivirus application.
Security: Setup and deployed Kerberos, which enables password authentication for all
network users on the Windows Domain and AS/400.
i
Municity: Implemented remote connectivity for the Town's building inspectors, code
enforcement officer and fire marshal. This enabled these individuals to connect
remotely to do onsite inspections.
Report Manager Upgrade: Upgraded our police officer report manager application
enabling officers to be able to write reports more efficiently F_om their vehicles.
Page 1
TraCs Installation: Installed and deploy a new TraCs application. The application is
used by the officers to write digital tickets, accident reports and automatically submit
reports to the state.
Document Management System: Installed and configured a police reports document
management system.
Press Release: Completed the in house development of a press release application
for the police department
RipNRun: Setup an application called RipNRun, which is used to send printouts of the
call information to all of the Town's fire departments.
Emergency Management: Assisted with the emergency operations and management
during the Tropical Storm Sandy event. Spear headed the process to work with FEMA
in obtaining reimbursements for the destruction caused by Sandy (DR4085). Received
reimbursements for both the DR1957 (December 2010 Nor'easter) and DR4020 •
(Tropical Storm Irene) events.
Highband Radio: Started the process of implementing a town wide highband radio
frequency.
Goals for 2013
The Town of Southold Information Technology Department serves the technology
needs for all of Southold's.municipal offices. The department is responsible for
•
implementing, maintaining and supporting all of the town's hardware, software,
networks, and telecommunication systems.
Our goals are driven by and support the requirements of the Town's population as well
as each of the elected officials, appointed officials, individual departments, and
employees within the Town government. Using technology we strive to minimize the
organizational overhead and maximize resources devoted to the direct improvement of
our public service. We are continually doing routine evaluations and reviewing
opportunities for information to be shared by the Town and other. organizations. This
enables us to try and minimize the cost of data collection and the maintenance of our
information systems. All in all, our goal is to maximize accuracy and improve public
service through the use of technology in the face of ever changing requirements,
increased demands, and increasing costs.
Application Development: Continue the development of applications used to optimize
and increase the performance of the Town departments and committees.
Page 2
Total Defense: Complete upgrade of the Town's anti-virus, anti-SPAM and content
filtering-application..
Email Application Server: Completely upgrade the Town's email server and
application.
Hardware: Setup and deploy new desktops, laptops and printers.
Highband Radio: Complete a town wide highband radio frequency project.
Emergency Management: Continue spear heading the process to work with FEMA in
obtaining reimbursements for the destruction caused by Sandy (DR4085).
Page 3
�,//ilii'
,o��g�FFO(,��o,
ELIZABETH A. NEVILLE, MMC
.sr _-Town Hall,53095 Main Road Gy�
TOWN CLERK _ PO Box 1179
N ; a t Southold,New York 11971
rri
REGISTRAR OF VITAL STATISTICS : p r "' �� Fax(631)765-6145
MARRIAGE OFFICER # • '- 0� / Telephone(631)765-1800
RECORDS MANAGEMENT OFFICER ��( IN1ia11" www.southoldtownny.gov
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
Town Clerk Report 2012
Goals for 2013
STATE OF THE TOWN REPORT
March 5, 2013
The Town Clerk's duties are many and varied, serving as Clerk of the Town Board;
Document Filing Officer of the Town; Fiscal Affairs' responsibilities of assisting with the audit
and processing of claims and vouchers and the town budget; records of claims for damages
filed against the Town, to name a few. In addition to these duties,the Town Clerk also serves
as Registrar of Vital Statistics; Marriage Officer; Records Management Officer and Freedom of
Information Officer.
The Town Clerk's Office continues to serve our constituents in the timeliest most efficient
manner possible. As the "Doorway to Town Government the majority of telephone calls and
inquiries come into this office first. We answer their questions, issue their permits or licenses,
receive and file their records, reports and information as necessary. Or we refer them to other
town departments or other levels of government to help them get what they need. The
administrative duties of the Town Clerk under New York State Law are endless; yet do not
necessarily result in an issued permit or license or money collected. The 2012 Annual Town
Clerk Financial Report is attached and accounts for the monies received. However, to count the
number of people actually served by the Town Clerk's Office would be impossible.
As Registrar of Vital Statistics under NYS Law, the Town Clerk is responsible for receiving and
filing birth and death certificates and issuing marriage licenses and providing certified copies of
these records on file in her office, upon request.
The Town Clerk is appointed as a Marriage Officer by the Town Board and also performs
Marriage Ceremonies. The Town Clerk also serves as the Freedom of Information Officer for the
thousands of requests received annually. New mandates by the Governor's Office have placed
additional duties and burdens upon municipalities with regard to foil requests.
2
As Records Management Officer, the Town Clerk is responsible for the management and safe
guarding of the records of all town departments. This includes the storage, access, retrieval, •
security, disaster management, recovery and preservation of all records. In 2001, the Town
Clerk implemented an electronic document management system (EDMS), Laserfiche, whereby
all permanent records are scanned, digitized, microfilmed and stored off-site in a granite vault
inside a mountain in the northwestern part of the country.
The Town Clerk has applied for and received many grants over the years totaling in excess of
$400,000.00 beginning with the initial inventory of town records in 1989,the set-up of the
records room with steel shelving, electronic document management system, the Archive Writer
for in house microfilming, Needs assessments for land management software and geographical
information software. The Municity land management system software and the most recent
application for an Enterprise Geographical Information Records Management System. The
Town Clerk also computerized her office in 2000 with Business Automation Services (BAS)Town
Clerk Software.
The Town Clerk also serves as "Freedom of Information Officer" and processes thousands of •
requests received annually. New mandates by the NYS Governor's Office have place additional
duties and burdens upon municipalities with regard to foil requests. However, Laserfiche does
greatly assist us in this area with information available through public terminals at Town n Hall
and the Annex and also through a public portal over the internet.
The Goals of the Town Clerk for 2013 are as follows:
Software Upgrade to Laserfiche Rio Suite, a powerful records management software
with new modules for "Workflow", "Forms", "Records Management", "Quick Fields".
The Town Board approved this project in their 2013 Capital Budget. It is hoped to begin •
the process for implementation in the very near future.
Software addition to the BAS Town Clerk program to enable constituents to apply for
and purchase their permits and licenses on line 24/7.
Geographical Information System Pending the review of the 2013-2014 LGRMIF Grants, I
am hopeful to implement the "Enterprise Geographical Information System" grant
recently applied for, if approved.
- Records Confidentiality and Security Policy Presentation to the Town Board for
appr"va! for irnpie .ar t.^..n. in the noir fiitslre
�^rr ..r
•
01/07/2013
Town Clerk Annual Report Page 1
January 01, 2012 -December 31, 2012
To the Supervisor
Pursuant to Section 27, sub 1,of the Town Law, I hereby certify that the foregoing is a full and true statement of all fees and
monies received by me, Elizabeth A. Neville, Town Clerk,Town of Southold during the period stated above, in connection with my office,
excepting only such fees and monies,the application of which are otherwise provided for by law
Account# Account Description Fee Description Qty Local Share
A.2544 10 Room& Board Room& Board 6 30 00
Sub-Total: $30.00
AGENCY&TRUST T1 Tree Book-Retail 22 182.38
Sub-Total: $182.38
BID A.2620 00 2012 Highway Roof 8 80 00
Demolition Greenport 10 250 00
Drainage Project-2012 16 400 00
Sub-Total: $730.00
FISW SS2.2130 00 Hook-up Fee 1 11.25
Sewer District 97 35,273 00
Sub Total: $35,284.25
INTEREST Interest Now Account Interest NOW Account 12 44 15 1
Sub-Total: $44.15
PART B 1255 00 Yard Sale Permits 591 8,865.00 i'
B 1255 10 Study Cd 1 1.84
B 1560 00 Building Permit Fees 124 462,192.61
B 1601.10 Birth Trans. 13 120.00
Birth Trans.-Genealogical 5 55.00
B 1601.20 Death Trans. 1378 13,460.00 ,
Death Trans.-Genealogical 5 , . 55 00
8.2110.10 Public Events 12 750.00
ZBA Application Fees 98 73,100.00
8.2110.20 Petition 1 1,000 00
Sign Reimbursement 1 50 00
8.2590.10 House Trailer Permit 43 4,300 00
B.2590.30 Permit-Year 3 600.00 ,
B.2590 40 Event Fee 4 . 400 00
Fireworks . 7 700 00
Sale Of Used Equipment Used Equipment-Part Town 1 777.77
•
Sub-Total: $566,427.22
DT-HIGHWAY DB.2590 00 Excavation Permits 68 12,322.17
Sub-Total: $12,322.17
3R.2650.10 Fee not collected 1 -45 00
unknown 1 -15 00
Sub-Total: -$60.00 •
iWMD Cancel Permit Cancel Permit 1 0.00'
SR.2130 40 Bags-Retail Large 1340 2,983 50
•
Bags-Retail-Medium 1977 2,965 50
Bags- Retail-Mini 5 2.00
Bags-Retail-Small 736 552.00
Bags-Vending Machine 4 159 75
SR.2590 10 2 year-2011 Add'I 24 360 00
2012- 2 year 6014 180,240 00
2012-Add'I 2 year 1165 17,445 00
01/07/2013 Page 2
Town Clerk Annual Report
January 01, 2012 - December 31, 2012
To the Supervisor-
Pursuant
upervisorPursuant to Section 27, sub 1,of the Town Law, I hereby certify that the foregoing is a full and true statement of all fees and
monies received by me, Elizabeth A. Neville, Town Clerk,Town of Southold during the period stated above, in connection with my office,
excepting only such fees and monies,the application of which are otherwise provided for by law
Account# Account Description Fee Description Qty Local Share
2013 1 year 38 570 00
2013 add'I 13 97 50
Disposal Permit-Guest 89 2,225.00
Disposal Permit-Lessee 60 1,500 00
Disposal Permit-Non Resident 4 200 00
Disposal Permit-Replace 473 0 00
, Disposal Permit-VOIDED 55 - ? 0 00
SR.2590.20 2010-11 Additional Permit 1 30 00
2011-12 Add.' Permit 4 120 00
2012 Carter 4 480 00
2012 Carter Additional 14 840.00 '
• 2012-14 1st Permit 296 35,520 00
2012-14 Add'l Permit 153 9,090 00
Disposal Permit-Agricultural 2 240.00
Sub-Total: $255,620.25
WHOLE Dog license issued 1 11 00
Dog license issued twice 1 -11 00 •
Fee not collected 1 -6.00
Payment not received 1 -30 00
unknown 1 -6.00
A.1255.10 Marriage License 119 2,062.50 •
Marriage Trans. 111 1,080.00
Marriage Trans.-Genealogical 1 - 11 00
A.1255.20 CD copy 9 15 72 r
Photocopies 2495 4,053.20
A.1255.30 Check Charge 13 260.00
A.1289 10 "Houses"Hard-Wholesale 1 9.00
"Houses"Hard Cover-Retail 15 137 73
"Houses"Soft Cover-Retail 24 110.28
"I Love Southold"Sticker 23 26 41
350th Video 2 9.20
Landmark Register 7 45 04
Liber D 1 10 13
Plaque 4 18.31
Posters 24 5516
A.1289.20 Application Fee-Non-Refund ' 2 200 00
Beach Permits 6 60 00
Daily Filming Permit 1 100 00
A.1670.4 600.400 Postage 7 13.82
A.2116 10 2009 Renewals 5 50 00 1
Initial 127 3,175.00
Renewals 2008 1 10.00
Renewals 2010 22 220 00
Renewals 2011 86 860 00
Renewals 2012 1401 13,970 00
Renewals 2013 20 200 00
A.2116 20 2008 Fines 1 100 00
Th/07/2013 Town Clerk Annual Report Page 3
January 01, 2012 -December 31, 2012
To the Supervisor
Pursuant to Section 27,sub 1,of the Town Law, I hereby certify that the foregoing is a full and true statement of all fees and
monies received by me, Elizabeth A. Neville,Town Clerk,Town of Southold during the period stated above, in connection with my office,
excepting only such fees and monies,the application of which are otherwise provided for by law •
Account# Account Description Fee Description . Qty Local Share
2011 Fines 52 5,225 00
2012 Fines 169 16,700 00
A.2540.10 Bingo Proceeds 43 273 46 •
A.2540.20 Games Of Chance License 1 10 00
A.2544 10 Exempt Dogs 5 0 00
Female, Spayed 354 3,540 00
Female, Unspayed 20 300 00
Male, Neutered • 330 3,300.00
Male, Unneutered 42 630 00
Purebred.Licenses 1 25 00
Replacement Tags 7 21.00
A.2544.20 Dog Adoptions 29 290 00
Dog Redemption- 1st 42 455.00 i
Dog Redemption-2nd .1 20.00
Dog Redemptions-3+ 5 165 00
A.2590 10 - Commercial 82 4,100.00
Free-Non-Commer 840 0 00
Non-resident 61 3,050.00
Replacement 11 0.00
Resid.-Non-Comm. 1177 5,875.00
Voided 46 0.00
A.2590.20 Beach Attendant/lifeguards 22 0.00
Beach Daily 674 16,850.00.
Guest 805 24,150.00
Lessee 344 10,320.00 •
Motel 258 5,160 00
Non-Resident Seasonal 107 16,050.00
Replacement Sticker 303 0.00
Resident 9338 56,016.00
Sticker Missing 8 0.00
Voided Sticker 85 0.00
A.2590.30 A.2590 30 127 689.29
A.2590 50 Fishers Island Mooring Permits 4 9,585.00
A.2590.60 Landowner Fees 118 118 00
Southold Deer Management 87 820 00
A.2590 70 Remuneration Fee 2 612.00
A.2650 Used Equipment-Whole Town 6 5,356 30
A.2770.10 Application For Appeal 1 250.00
B.2655 00 Zoning Map-Large 3 120.00
Bell Jar License Bell Jar License 1 10.00
Bingo License Bingo Licenses 48 360 00
. Domestic Termination Domestic Termination 3 30 00
Euthanasia Euthanasia 1 0.00 .
Landowner Void 1 0 00
Sub-T otai $217,296 55
NWDD SS1 2130 00 Septic Permit-Construct- Resid. 66 660 00
Septic Permit-Construct. Non-resid 3 75 00
01/07/2013 Town Clerk Annual Report Page 4
January 01, 2012-December 31, 2012
To the Supervisor
Pursuant to Section 27, sub 1, of the Town Law, I hereby certify that the foregoing,is a full and true statement of all fees and
monies received by me, Elizabeth A. Neville,Town Clerk,Town of Southold during the period stated above,in connection with my office,
excepting only such fees and monies,the application of which are otherwise provided for by law
Account# Account Description Fee Description Qty Local Share
Septic Permit-Operation-Resid 18 180 00
Septic Permit-Operation Non-Resid. 2 50.00
Sub-Total: $965.00
Total Local Shares Remitted: $1,088,841.97
Amount paid to. NYS Ag.&Markets for spay/neuter program _._.___.__._—..____..__._.__ 871.00
Amount paid to. NYS Environmental Conservation __.__..-._...__.. .___._.__.._.__. 14,163.71
Amount paid to NYS Health Dept. For Marriage License __.__._.____. _.____ —__ 2,677.50
Amount paid to State Share Of Bell Jar License _._.__.__._.___..__...___.___...__..__.___.._____..___._______._
---__-.__ 15.00
Amount paid to: State Share Of Bingo Licenses _________.._.__. .__...._.. _—_— 540.00
Amount paid to. State Share Of Games Of Chance License ___—_.____.___._ 15.00
Amount paid to. T1 -Sales Tax _ 63.99
Total State,County & Local Revenues: $1,107,188.17 Total Non-Local Revenues: $18,346.20
Elizabeth A.Neville being duly sworn,says that she is the Town Clerk,that the foregoing is a full and true statement of all fees and monies received •
by her during the month stated above,excepting only such fees and applications and payments of which are otherwise provided for by law
� Qf�r�d� I-l 7 13 /7A3
S (hold Town Supervisor Date Southold Town Clerk ate
State of Union Notes
DPW
• Deer Management Program since 2008 total reported harvest 535
Opened additional properties for hunting in conjunction with Suffolk County
• Installed new roof at HWY, welding shop,justice court, all projects
completed by Town personnel
• Peconic Lane Community Center building renovations have been completed.
In addition to renovations we installed a pull down screen in theater,
purchased projector, tables and sound system with donated money
• With a generous donation from a local business we created and installed a
ADA playground at Tasker Park (footing to be completed Spring 2013)
• Sound View Dunes (Bittner) Preserve— Installed Parking lot, blazed trails,
created and built path bridge & walkway, planted beach grass, bayberry and
beach plum
• Applied for and received 2 grants for energy efficient lighting projects for
street lights and at HRC, both projects are complete
• Completed the Sound Ave Road Armoring Project and Town Beach
Restoration Projects (FEMA funded)
• Handicap ramp and sidewalks installed at PCC
• Completed the demolition and debris removal of buildings on Manor Grove
Preserve, funded by a grant.
• Fishers Island Police Barracks Repairs
• Constructed a trail on Silver Eel Preserve, Fishers Island.
• First responders to the Hurricane Sandy emergency, storm management and
clean up
• Created,and installed a Boardwalk at Ashamomaque Preserve
• Kitchen remodel at REC
• Collaborated with Southold Fire Dept to install monument base at the 9-11
memorial at Corcoran Park
,,,..
SCOTT A. RUSSELL ,,�oG JAMES A. RICHTER, R.A.
SUPERVISOR ,,off �` ta ' y MICHAEL M. COLLINS, P.E.
TOWN HALL - 53095 MAIN ROAD ` Q Lry � TOWN OF SOUTHOLD,NEW YORK 11971
Fax (631)-765-9015 L ,4 - 1 TeL(631)-765- 1560
Agi a set
OFFICE OF THE ENGINEER
TOWN OF SOUTHOLD
State of the Town Address - Achievements and Goals
Stormwater and Engineering
Stormwater Management Program
Achievements
- Purchased a GIS workstation and used this tool to define the Town's regulatory boundaries and prepare
stormwater retrofit plans for pathogen impaired waterbodies
- Revised the Town Stormwater Management-Program Plan to address the revised stormwater regulatory
boundaries
- Worked with the Trustees to understand the regulatory process governing shellfish closures and
implement new testing to re-certify shellfishing areas
- Worked with the Town Attorney's Office to update Chapter 236 to meet NYSDEC SPDES permit
requirements
Goals
- Standardize the stormwater retrofit process
- Build out a Town-wide storm sewershed and stormwater infrastructure map
- Expand the water quality testing program
Engineering
Achievements
- Completed stone armoring of Sound View Avenue and reopened the road
- Completed three stormwater retrofits at Hashamomuck Pond
- Assisted Public Works and Land Preservation with the demolition and restoration of the Manor Grove
property
Goals
- Assist Public Works with connecting Laurel Lake and Tasker Park facilities to SCWA
- Plan future improvements to Highway/Public Works maintenance facilities
- Work towards.installation of a de-nitrification system for the Fishers Island Sewer District
2/11/2013
02/21/2013 THU 10: 06 FAX 0001/002
PETER W. HARRIS Tel.(631) 765-3140
Superintendent n (631) 734-5211
sG` � . Fax(631) 765-1750
u
Highway Department
Town of Southold
275 Peconic Lane• P.O. Box 178 • Peconic, N.Y. 1195.8-0178
February 6, 2013
Supervisor Scott Russell
Town of Southold
Southold,NY 11971
Re: Information for the Supervisor State of the Town Address
As of December 31,2012, the Southold Town Highway Department was comprised with
a work force of(30 ) full time employees. Twenty eight employees work out of the
Peconic Lane highway department headquarters and two full time highway employees
work and live on Fishers Island.
After having dealt with previous heavy winter snowfall during the years of 2010&2011
winter seasons,the department experienced a below average amount of snowfall for the
2012 calendar year.
Because of the lack of snow the highway crews were able to accomplish a significant
amount of highway right of way brush control and the removal of dead and diseased trees
as well as trees that were severely damaged that remained in the wake of Tropical Storm
Irene.
Whoever would of thought that the department as tvell as the residents of Southold Town
would experience back to back years with another Tropical Storm named Sandy causing
wide spread damage through out the entire township. Even though during 2011, the town
had an emergency plan devised and was put in place, we at the highway department along
with other town agencies had learned that improvements were needed to he and were
implemented which greatly help accomplish the task of dealing with Tropical Storm
Sandy and its aftermath. I am-proud to say that the highway departments work force
cleared and-removed 95%of the storm debris that was telt in the wake of Tropical Storm
Sandy in one months time.
02/21/2013 THU 10: 06 FAX 1002/002
The highway department continued in 2012 with the installation of new storm drainage.
My deputy and I have been working along with James Richter and Michael Collins from
the towns engineering department pertaining to the towns MS 4 Program.
The highway department resurfacing program successfully repaved Seven Miles of town
highway streets with Type Six Asphalt or Micro Resurfacing.
The town highway department has an excellent tree trimming and tree removal crew who
were very busy with requests for tree trimming and removals,depending if any trees are
in the power lines we work in concert with the LIPA Tree Trimming crew who do the
work around the power lines.
The single biggest project that was started in 2012 and in currently continuing in 2013
is working with a committee consisting of two councilmen and the two town engineers
for the purchase and construction of a new modern equipment repair and welding facility
to be built on property at the highway department yard in Peconic. This building would
also house a second story loft area for storage and additional office space for the
mechanical staff, the highway crew leader staff and a break room for the remaining
employees with bathrooms as well. The current equipment shop is unable to accept at
least 30 percent of the department's fleet of vehicles or equipment because the doors and
the building is to small.
The department will also continue to provide its annual Spring Brush and Leaf Cleanup
Program will start in Laurel in April. The Fall annual leaf collection program will
commence the Monday following Thanksgiving, Monday December 2"d.
There are times that the resources of other department have to be used to provide the
services such as the employees from the department of Public Works and the employees
from the department of Solid Waste. This is very much appreciated.
L.L.
STATE OF THE SOUTHOLD TOWN
RECREATION DEPARTMENT'
2012
40
V442' ,40
count�`'_O$
,I/
The Town of Southold Recreation Department strives to maintain and enhance
the quality of life for all residents of Southold by providing park, recreation and
leisure opportunities through organized programs and by acquiring, developing,
maintaining, preserving, and enhancing recreation areas, open spaces, and
facilities in the most cost-efficient manner. The department constantly pursues
excellence and dedication in providing the best possible services within resource
and budgetary limits.
The department's role is to ensure that residents have as many opportunities as
possible to develop healthy and happy lifestyles through the pursuit of positive
leisure time activities and the development of new skills. This is best achieved
when we work with and listen to our community. It is the goal of the Southold
Town Recreation Department to provide and promote recreational activities that
appeal to and accommodate the current and future needs of our residents. To
ensure that this goal is accomplished, we will continue to improve our current
services and aggressively explore additions to our existing programs.
The Recreation Department hada good year considering the still sluggish
economic conditions. One of the ways we measure our success is by numbers of
people served and revenue received from program fees. Throughout 2012, we
have added many new programs and activities including a comedy program,
create your own greeting cards, cosmetology, faux painting, painting from the
heart, various self-improvement courses, woodturning, singing, yoga for children,
eBay course, home staging, improv, LIPA Energy Savings Program, creative art
workshop,, Plum Island's Natural Resources presentation, youth ballet and jazz,
Italian, Storyboarding for animation and film, all about the iPad, and a few others.
We have continued to offer a wide variety of programs, activities, and bus trips
for residents of all ages. Class participation numbers over this past year were
exceptionally good as many programs were filled to capacity. Here are the
approximate registration numbers:
Registration Statistics 2012 •
Number of people registered for programs
Winter 414
Spring 603
Summer 761
Fall 760
With the town facing financial difficulties again in 2012, beach attendants only
worked part-time (Friday — Sunday). This resulted in huge savings for the town
while at the same time still providing basically the same services for residents.
For the upcoming year, some general goals include:
•Seek and purchase available land for additional sports fields such as soccer
and baseball fields in order to accommodate the increasing volume of users
looking for field time.
•To enable residents to have the opportunity to register for recreation programs
online from the comfort of their home.
- •Continue to cooperate with the local schools for use of school facilities to
conduct our recreation programs and activities.
•Seek opportunities to enhance current recreational sites in a manner that
encourages an increase in positive, self-directed recreational use of the facility
such as walking paths, signage, picnic tables, bike racks, benches, and attractive
surroundings.
•Encourage communication between the Department and the general public,
elected officials, recreation interest groups, students, seniors and others through
open meetings, questionnaires, newsletters, brochures, personal contacts and
other means.
•Survey customers to meet their needs, requirements, and expectations.
•Use all forms of media to communicate with the public including local cable ,
channel, recreation department website, e-mail groups, radio and print media.
•Provide a varied program offering activities and programs not being provided by
other organizations and groups.
•Make residents aware of all recreational opportunities offered throughout the
town in addition to those offered by the recreation department.
• Respectfully Submitted,
V6442"44—
Ken Reeves
Recreation Supervisor
JAMES BUNCHUCK ;^' " ', P.O. Box 962
•
SOLID WASTE COORDINATOR 20 , Cutchogue, New York 11935-0962
• cn - ::: _yk_ �;_•.:;• �c � Tel: (631) 734-7685
APPROVED :';• �pQ'��� Fax: (631) 734-7976
dsw@town.southold.ny.us
.•,
ttt
SOUTHOLD TOWN
SOLID WASTE DISTRICT
CALENDAR YEAR STATUS REPORT - SOLID WASTE DISTRICT 2012
2012 Highlights
Materials Handling
• 81,000 customers over the scale
• Incoming waste and recyclables: 36,000 tons
• Outgoing waste and recyclables: 31,000 tons
• Loaded 17,000 tons of MSW into 719 trailers for out-of-town disposal(Winters Bros.
contract)
• Loaded 2,010 tons of C&D into 119 trailers for out-of-town disposal(Town forces)
• 3,474 tons household recyclables removed as follows:
Item Tons # truckloads
- Cardboard 533 66 (town forces)
- Co-Mingled
(Cans/Glass/Plastic)1,485 110 (town forces)
- Newspaper 811 50 (fown forces)
- Metal 245 39 (contractor)
- E-Waste 113 48 (contractor)
- Tires 27 3 (contractor)
-- Clothing 97 189(contractor)
- Shrink Wrap 44 4 (town forces)
- Vehicle Batteries 4 2 (contractor)
- Crushed Glass 12 7 (residents)
- Waste Oil 37 47(contractor)
- Re-use 50(est) ?? (residents)
• 6,000 tons of compost and mulch removed
• Increase of 20% in disposable waste passing through transfer station from 2011 (due to
continued increase in commercial waste received)
Operations
• Processed 10,684 tons of leaves and brush into compost
• Removed 4,500 tons of Hurricane Sandy brush •
• Processed approx. 50,000 lbs(25 tons)of"clean"C&D into woodchips
• Composted 444 deer delivered as road kill (separate from residential compost program)
• Delivered 1,492 cases of Town Bags to stores in our Friday delivery program
S W MD Status Report—2012 Calendar Year Page 2 of 3
Operations (cont'd) •
• Sold 51,536 bags through vending machine; 1,384 bags from office
• Collected 60 tons of Household Hazardous Waste in 4 collection days
• Generated over$7,000 in new revenue from 113 tons of collected E-Waste(up from $4,800
in 2011 and a net turnaround of @$13,000 from 2010 before the E-Waste product
stewardship law took effect).
Program Developments
• Set record scale revenues of nearly$2 M due mostly to competitive commercial garbage
rates. •
• Experienced 24% overall decrease in recyclable revenues($154,000 vs $202,000), due
mostly to lower market prices
• Received over 6,000 tons of brush from Hurricane Sandy within 2 months (equal to the
normal annual average)
• Entered into recycling IMA with Brookhaven to include glass; significant reduction in glass
stockpile
• Set record of 44 tons of shrink wrap collected(from boats and farms) generating more than
$4,000 in revenue.
• Recycling revenue of$154,000 exceeded projections by$54,000.
• Lowered operating costs for'E-waste management by relocating collection containers closer
to drop-off site.
Grants
• Recevied FEMA reimbursement of$161,000 in Hurricane Irene expenses
• Applied for and received new term HEW grant contract for 2011-2012. [NOTE DEC
approval delays will result in receipt of 2011-2012 grant funds of approx. $31,500 in
2013]. Submitted complete application for 2012-2013 grant contract.
Other
• Held"paper-shredding"days in June and October. October 26 event set record for paper
collected(20,000 lbs).
• Improved public outreach through new, re-designed website
• Became first Town department to fully implement the new Fuel Master system.
• Reduction in force of 1 full-time scale operator, replaced with P/T scale operator
• Free engine replacement on Volvo payloader
• Issued RFP for removing and marketing paper and cardboard recyclables
• Issued bid for hauling C&D and co-mingled recyclables to Brookhaven
• Installed wind-powered turbines on three LF gas vents to speed dispersal of methane gas
(resulting in small decrease in gas measured in 4th quarter). Will expand turbine placement
to more vents in 2013. -
• Accepted approx. 20 tons of debris through Community Pride cleanups; distributed approx.
30 tons of mulch and compost to Community Pride projects. -
• Held June flower-planting event with Southold Youth Activities Group.
Hurricane Sandy
• Through exceptional coordination between the Southold Town Emergency
Management Committee and Suffolk County,were able to mobilize teams of
contractors for major debris removal effort, saving the Town tens of thousands of
dollars in processing/shipping costs.
SWMD Status Report—2012 Calendar Year Page 3 of 3
Goals for 2013
• Establish"E-Z Pass" type system for charging of disposal fees.
• Continued aggressive marketing compost/mulch based on good quality and volume based
pricing
• Work with NYS Dept. of Health to establish a sharps(needles)collection program in the
Town of Southold.
• Bid out trucking services for C&D and recyclables.
•
Town of Southold Recycling Marketing Arrangements
(February 2013)
Recycled Recycling Vendor
Ultimate Destination/ Product
Product
Re-Use
Firm Name Cost or
Income to
•
Town
Newspaper Jet Sanitation, Income: Export Markets
Islandia, NY; $30-$50/ton
Crown Sanitation,
Riverhead, NY
Cardboard Gershow Recycling Income: Fiber pulp for recycled paper
- Medford, NY; Crown $BO-$90/ton products
Sanitation,
Riverhead, NY
Co-Mingled Town of Brookhaven
Occasional use by residents;
(Glass MRF (IMA) None exploring markets
bottles, metal
._ ,cans, plastic
containers)
•
Tires S&M Tire Cost: Incineration (fuel)
Recycling, $1950/trailer
Windsor, CT load
Mixed Metals Jet Sanitation, Income: New metal products
(including Islandia, NY/ $100-$175/ton
appliances) Gershow Recycling -
Medford, NY
Used Motor Oil Strebels Laundry, None i
Fuel for Strebels s used oil
Westhapton, NY furnance
Re-Chargeable MXI Environmental Cost: HHW Disposal
Household $210/drum
Batteries
Vehicle P&K Metals
Income: Recycled for metals
Batteries' Coram, NY $600/ton
Leaves & Brush Southold Town Income: Leaf Compost/Woodchips
$150,000/yr
E-Waste AHRC of Nassau Income: Valuable metals recovered for '
County $60/ton industrial use; HHW disposal
for leaded glass.
Clean Wood Southold Town
None Stockpiled for use by residents
•
Used Clothingi
• St. Vincent de Re-Used if possible, or
Paul None manufactured into new textile
* Big Brothers/Big products '
,Sisters of Long
Island
Universal •
Shrink-Wrap Commodities Income:
(agricultural Service, Islip. $100/ton
and marine
i 1 1 1 I
r' 0 c
Karen McLaughlin � •OG�-� �
c F Nutrition Program-
Town Director of Human ; N Prf_ Home Delivered Meals
Services p •
1��
, Case Management
Town of Southold �•y�0 �rr Essential Transportation
750 Pacific Street •_ 1 f.�r Senior Adult Day Care
P.O.Box 85 . ..�' Katinka House
Mattituck,NY 11952 Telephone Reassurance
Tel.(631)298-4460 Residential Repair
Fax(631)298-4462
MEMO
TO: Supervisor Russell and Members of the Southold Town Board
FROM: Karen McLaughlin,Director of Human Services
DATE: February 6,2013
RE: Human Services 2012 Annual Report/2013 Program Initiatives
MISSION STATEMENT:
Southold Town Human Services is responsible for promoting,coordinating and administering County,State,
Federal and local programs and services primarily for Southold Town residents aged 60 and older.Our mission
to assist seniors to be as independent as possible and remain at home and in their community is accomplished
through advocacy,development and delivery of cost effective programs and services.
This office also provides leadership and collaboration with numerous agencies and programs that comprise the
network of human services in Suffolk County that serve our geographic area.
ORGANIZATION AND STAFFING
The Department of Human Services is comprised of several service divisions including senior nutrition
programs,essential and demand responsive transportation,senior adult day care,advocacy/case management and
information and referral.(Please visit Town's website for more detailed information
@www.southoldtownny.gov. In 2012,staffing consisted of 15 full time positions and 12 part time positions
(including a PT Senior Citizen Aide II on Fishers Island). Currently all staff is cross trained in at least one
additional job function and has received CPR/AED certification.Professional trainings specific to job functions
and mandatory trainings(Workplace Violence Prevention,Blood borne Pathogens and Right to Know)were
conducted while staffing schedules,program design and implementation were reviewed to maximize
effectiveness and efficiency.
BUDGET HIGHLIGHTS 2012
Expenditures:
For the 2012,we closed the fiscal year operating budget @ 5.8%(-$74,000)under budget. Routine quality
assurance and monthly expenditure reports are reviewed continually for improved fiscal management throughout
the year.We continue to utilize both the fuel management system and our vehicle maintenance software program
to better track and maintain our large fleet of vehicles.The programs allow us to systematically plan routes,
monitor and review all vehicle maintenance,repairs,fuel usage and efficiency to promote more effective and
efficient management of fleet operations resulting in @$2,800 or 9%reduction in fuel costs and a 4%decrease
intotal miles traveled for 2012. Lastly,ongoing cost and quality control measures applied to kitchen operations
and inventory control allowed us to realize an @ 11%(-$19,584)savings in food expenditures.
Revenues:
While revenues received for 2012 from the Suffolk County Office for Aging Grant Programs were
@ 2%(-$2,871)below projections,funding increased @$16,000 from 2011.Voluntary contributions from
senior participants were @10%($19,381)below projections.We attributed the decrease in senior voluntary
contributions in part to the economic challenges faced by many of our seniors. Through careful fiscal controls,
we were able to reduce spending throughout 2012 to offset the overall decrease in revenues which allowed us to
1
•
close the year at$54,318 under budget.A request for proposal for senior nutrition programs was submitted to
Suffolk County by the Town for the 2013 program year and we anticipate funding for home delivered and
congregate meal programs to remain intact at$249,354 in total reimbursement dollars.We also anticipate
continued funding from the Suffolk County Office for Aging for the Residential Repair Program($19,380)and •
the Transportation Assistance Program($5,408).Revenues from voluntary contributions and fees are projected_at
@$218,000 for 2013.
PROGRAMREVIEW 2012
In 2012 we provided comprehensive services in the following areas*:
• Home Delivered Meals(28,501 meals).
--• Congregate Nutrition Program(13,839 meals).
• Emergency Preparedness Meals Program in conjunction with the Suffolk County Office for Aging
(1,293 shelf stable meals provided to Southold seniors).
• Transportation services
o Regular Route to the Nutntion Center(10,242 passenger trips)
o Demand Responsive/escort to essential medical appointments(632 passenger trips)
o Weekly grocery shopping,banking,pharmacy trips(498 passenger trips)
• Senior Adult Day Care Katinka House(17,126 hours of respite).
• Monthly Caregiver Support Group(12 sessions with 126 participants overall)
• In home visits and case management contacts for home delivered meals(216 initial and annual
assessments/145 six month follow up contacts completed).
• Residential Repair Program(849 hours of service).
• Outreach and Education Programs(56 events/programs).
• HRC Special Activities/Presentations for seniors(30 events,532 participants).
• Information&Referral;benefits and entitlements counseling(1,126 contacts).
• Health promotion/nutrition counseling(826 units).
. • Monthly Wellness Seminars with the Suffolk County Mental Health Association and Eastern Long
Island Hospital(12 programs were offered with 200 seniors participating in 2012).
• Fast End Hospice—Bereavement Group(12 sessions).
.• Health Care Issues and the Elderly Committee(28 Community Service Agencies represented at
regular monthly meetings chaired by the Director of Human Services)
• Suffolk County Veterans Services annual Mobile Health Care Event
*Programs and services are posted on the Town's Website and on Channel 22 public access television.
2012 Program Highlights:
• The Town Director of Human Services continues to serve as Chairperson for Suffolk County's NY
Connects Program.The Connects Program is New York's vision for each county to have a single point
of entry for accessing community based long term care service for residents of all ages and to reduce
fragmentation.Suffolk County Office for the Aging(SCOFA)has been designatedas the lead agency
and will work closely with the Departments of Health,Social Services,and Handicapped Services.
SCOFA has a dedicated phone line to assist Suffolk County residents with information and referral to
appropriate services at the county and town level.Screening-for eligibility and public education are also
key components of the Connects program.
• Continued collaboration with Eastern Long Island Hospital's Geriatric Center of Excellence allowed us
to provide additional client support and enhance comprehensive planning for our senior community..
Information gathered from focus group meetings and the most recent senior community needs survey
allowed us to develop a more effective framework of services based on our findings. Valuable
_ information and recommendations were incorporated in the senior services component of the Human
Services Chapter of the Southold Town Comprehensive Plan.
• A part-time Senior Citizen Aide H,appointed by the Town Board as part of the Human Services
Department staff,continues to serve senior residents on Fishers Island. This employee assists with the
monthly senior lunch program and maintains regular contact with senior residents. Under the -
supervision of the HRC Director,the Senior Citizen Aide provides information,referral and-follow up
• 2
as needed. While many service barriers exist,we continue our joint efforts to better serve seniors on.
Fishers Island.
• In response to Superstorm Sandy,designated Human Services staff implemented the opening and
operation of the Special Non Medical Needs Emergency Shelter at the HRC as part of the Town's
Emergency Preparedness Plan.The HRC provided shelter to families during the storm and opened as a
warming shelter for those Town residents without power and heat after the storm.HRC staff provided
wellness checks on senior participants in our congregate and home delivered meals programs and
played and instrumental role in coordinating and assisting with the relocation of vulnerable seniors at
greatest risk without heat and electricity.,In addition, 1,293 shelf stable meals,provided by Suffolk
County Office for the Aging,were distributed to seniors.
• Implemented an eight week program on falls prevention for interested seniors.The Healthy and
Independent Living for Mature Adults program was developed by the Suffolk County Department of
Health Services in directresponse to the increased risk of injury seniors experience from falls.Since
falls are the leading cause of injury,death,hospitalization and emergency room visits among adults 65
and older,increasing awareness and educating seniors ori prevention strategies may reduce risk. Part 1
of the program Staying Independent for Life began with a two hour information session that covered the
causes of falls and how to avoid them.Part II Stepping On provided a two hour weekly session for"
seven weeks and provided useful tools and strategies to healthier behaviors and lifestyle changes.
• $25,000 in funding was received from the New York State Office for the Aging to purchase equipment
and make improvements to the Human Resource Center and the Peconic Recreation Center.With the
establishment of a satellite program at the Recreation Center,seniors particularly from the easternmost •
areas of the Town will be afforded greater access and opportunity to participate in our congregate
dining program which will be offered twice monthly.All equipment,furniture purchases and exterior
cement work were completed in 2011.Renovation work at the Peconic Recreation Center was
completed in 2012.We are in the process of securing a food service permit from the Suffolk County
Department of Health
•
• Our Community Services Room,established in 2009,improved access to community services for
Southold Town residents.The following organizations have use of dedicated space for appointments
and/or on a regularly scheduled rotation which is listed on our monthly activities calendar and on
Channel 22 public access television.
Suffolk County Office for the Aging:Senior Advocate/Health Insurance Counseling Assistance.
Suffolk County Retired Senior Volunteer and Telephone Reassurance Program
Suffolk County Health Department/Suffolk County Veterans Services
Mental Health Association of Suffolk
ELIH-Senior Options and Solutions
Suffolk County Legal Aide Elder Law Division- Touro Law School
New York State Bar Association Elder Law Division. (Semi Annual Elder Law Clinics)
Community Action of Southold Town
SAGE-LI(Services and Advocacy for GLBT Elders on Long Island)
Family Service League of Suffolk
Suffolk Independent Living Organization(SILO)
2013 STRATEGIC PLAN FOR HUMAN SERVICES:
• Secure grant funding for the establishment of a NORC(Naturally Occurring Retirement Community).
Currently four census tracts in the Town of Southold meet the eligibility criteria for funding.Once ••
funding becomes available,anoint proposal will be introduced,prepared and submitted through a
collaborative effort with ELIH,South Oaks Hospital,Mental Health Association of Suffolk and the
Town of Southold.The 2010 US Census marked a 3.53%increase in the senior population density of
Southold Town from 28.7%to 32.23%).Suffolk County's 60 and older population density also
increased from 15.8%to 19.1%of the overall population.
3
• Development of a new portable handicap ramp loan program for residents in need'of a ramp to access
their home during a period of temporary disability.Ramps will be purchased through donations and
Community Development Block Grant Funding for 2012/13.Installation will be provided by
Maintenance Mechanics under the Town's existing Residential Repair Program.Priority will be given
to low income elderly. Preliminary plan presented for Town Board review and approval in 2012 with
implementation to commence in 2013.
• Participation in GIS application development to identify,enhance and expand service delivery,design
and efficiency through application and use of GIS software systems.Initial application efforts will
focus on optimizing transportation and home delivered meals routes; identifying underserved areas for
improved outreach and the development of more effective targeting strategies;and integrating
emergency management database with GIS systems to develop a more comprehensive and coordinated
plan for identifying and evacuating vulnerable residents as needed.
• Continued participation in the Town's FuelNehicle Management System to develop a"best practices"
approach for improved fleet management.This will entail creating and following a data based model in
which fixed costs,operating expenses,repair costs incidentals and other variables are recorded and
examined at regular intervals.Through comparative analysis of vehicle type,operator/vehicle
performance,efficiency,age and use,adjustments can be made and more efficient opertating strategies
can be implemented and monitored for effectiveness.This model can also be applied dunng the vehicle
purchasing and decommissioning process.In 2012 we purchased 2 flex fuel vehicles and replaced two
older vehicles with poor fuel efficiency,extensive repair costs and high operating cost overall.In 2013
we are introducing a hybrid vehicle to our fleet and will continue to monitor all data to optimize our
fleet operations while minimzing costs. •
• Develop expanded intergenerational programs through partnerships with the Southold Town Youth
Program,local schools and civic organizations.Partner with Suffolk County Office for Aging in
intergenerational grant opportunities in technology,specificially a mentor based program for youth to
engage seniors in using electronic tablets,internet,social media,etc.
• Implementation of a"Chronic Disease Self Management Program"for Southold Seniors.This
statewide senior education series developed by Stamford University is clinically proven to improve
outcomes by helping seniors learn to better manage chronic health conditions.The Retired Senior
Volunteer Program subcontracts with SCOFA and is the agency designated to provide the instruction
to seniors throughout Suffolk County.
• Implementation of the Equal Access to Services Plan to provide reasonable,timely,and appropriate
language assistance to the limited English proficiency(LEP)population in Southold Town. In January
2013,Southold Town Human Services entered into a service agreement with a telephonic language
interpretation and translation service to ensure equal accessibility to all services.Targeting underserved
low income minority elderly will remain a priority as mandated by the Federal Older Americans Act.
1.
. j
4
Southold Town
Police Department
POLICE
MemoOQ•
P>9 11
r.HIit
EO164
To: Mr. Phillip Beltz
From: Martin Flatley, Chief of Police
CC:
Date: 2/1/2013
Re: State of the Town Address
The following are a list of accomplishments of our department during the calendar year 2012:
Our department continues to remain very active in narcotics cases through our participation
in the Suffolk County District Attorney's Office's Fast End Drug Task Force. The past year saw
several very significant arrests of key distributers of narcotics throughout Suffolk County that also -
made an impact on supplies on the North Fork. Through these investigations and ensuing arrests,
I feel our department has addressed a large portion of our concerns of not only heroin, cocaine
and marijuana use, but also the emergence of prescription medication abuse.
This past summer a spin-off from the above task force theme was established again as a
collaborative effort between the District Attorney's Office and the Suffolk County STOP-DWI
program to form the STOP-DWI Task Force. This program was established to address the influx
of visitors during the summer months that traverse our roadways on the East End of Long Island
and consists of all of the police departments in Eastern Suffolk along with the New York State
Police, Suffolk County Police Department, Suffolk County Sheriffs Department and the Suffolk
County Parks Police. Nine weekends were targeted throughout the summer and fall months
where large amounts of officers from the Task Force were deployed throughout the East End
townships to address problem areas for alcohol-related activities and driving. On the dates where
the Task Force was deployed to Southold, we took advantage of the 8-10 officers assigned to our
department to establish STOP-DWI sobriety checkpoints at key locations,in town. In one
checkpoint established during the peak of the fall winery season, officers manning the checkpoint
stopped and evaluated over 250 drivers, with only 2 minor arrests. The interactions with the
drivers of these vehicles were all positive despite the short delay in traveling they experienced,
with the majority being very supportive of this initiative to keep our roadways safe.
At the close of the year 2012, the Newtown School shootings in Connecticut again changed
the focus of the nation toward increasing the security of our nation's school population. This
theme resonated at home on the North Fork also and prompted all of our Town's school systems
1
to re-evaluate their security plans, initiate reviews of such plans with our department and
increase the frequency of mandated safety drills. Over the course of the last month I have
attended meetings at all of our three large school districts, as well as the Fishers Island School
District, to discuss hardening of their physical, properties and buildings as well as evaluate •
security and safety plans for their campuses. We have taken part in numerous lockdown drills
and evacuation drills, with more planned for the upcoming spring, and are also planning for
members of our department to conduct active shooter training in their facilities. The training and
drills with the school districts were formed out of necessity, but have conversely formed a
stronger bond between school administrators and the Police department.
During the end of October we endured being hit by Superstorm Sandy and members of our
department served admirably as part of the Town's Emergency Management team response.
Our P.S.D s in the Dispatch Center again, acted admirably under the constant pressure of the
high call volume associated with storms such as this.
Our department has become more involved in the planning and implementation of a seemingly •
growing number of community-based events to include organized bicycle events, 5K runs,
parades, fairs and so forth. This past summer we were tasked with policing the 2012 Tall Ship
event in Greenport Village which drew an estimated 50,000 visitors over an extended Memorial
• Day weekend. Over the course of these four days, numerous officers from our department
patrolled the streets of Greenport Village's festival setting as well as the waters of the Peconic
Bays by boats, all to make this event a resounding success. These numerous events do place a
strain on the department's manpower and resources, but on the positive side; help establish a
more productive relationship with all segments of our community and prove to build strong
bonds for a working relationship.
Goals and Objectives for 2013:
Our department's biggest challenge for the year 2013 is to continue to offer the same services
and response as has been enjoyed by the citizens of Southold Town in the past. This is a concern
for all facets of town government with fiscal tightening being experienced across the board.
We plan on continuing our ongoing efforts with all of the school systems within the Town to
further secure their campuses and have them remain a productive learning environment for the
students they serve. This will be accomplished by conducting training with school officials to
enable all of their staff to be fully prepared should any type of threat be encountered. Our
department will be conducting in-service training with all members on responses to school
incidents and continuing to participate with school-sponsored security meetings and drills
conducted throughout the year to likewise ensure our preparation.
The STOP-DWI Task Force formed in 2012 will continue to operate in the upcoming year with
a commitment to add more enforcement dates throughout the year. We will again plan to use
• Page 2
our targeted weekends to further address the issue of drivers operating their vehicles while under
the influence of alcohol and/or drugs on our roadways.
During the course of the year 2013 the Southold Town Police Department will continue to
strive to be an integral part of our town's government, offering the highest degree of service to
our population in a professional manner.
• Page 3