HomeMy WebLinkAbout2014 SUPERVISOR STATE OF THE TOWN ADDRESS
March 06, 2014
HIGHLIGHTS OF 2013 ACCOMPLISHMENTS
Post Superstorm Sandy:
To date, $616,000 of FEMA reimbursement has been received that is
primarily for debris removal. Additional reimbursements for approximately
five hundred thousand dollars pending for road end repairs and
infrastructure improvements. An additional several hundred thousand is
projected for repairs for Fishers Island Ferry District and Elizabeth Field
Airport Terminal.
— Board of Trustees performed over 1400 inspections on over 6 miles of
coastline, also authorized 135 emergency repair permits.
— Completed removal of Sandy debris (1,367 tons) to Brookhaven.
— Spearheaded processes in working with the.State to obtain FEMA
reimbursements.
— In response to Sandy damage, DPW repaired stairs at 67 Steps, Horton's
Lighthouse, dock and landing at New Suffolk Beach and Fishers Island
dock.
— Assessors provided Superstorm Sandy Relief Act to property owners with
damages from the storm.
Fiscal:
— Aa3 Moody's bond rating.
— Continued adherence to Debt Management Policy and Fund Balance
Policy.
— Enforcement of Town's procurement policy.
• — Continue to retain budget surplus, Town's balance sheet remains very
strong.
— Refinement of Fuel Management System to improve vehicle efficiencies
and increase savings.
— Assessors promoted NY State re-registration of the BASIC STAR
program.
— Witnessed 18% increase in compost site revenue and generated over
$7,000 in revenue from 122 tons of collected E-Waste.
— Community Preservation Funding (CPF) revenues for 2013 totaled
$5,023,334, the Town funded the CPF program with $2,281,030 from the
CPF fund for farmland easements and open space acquisitions and
$1,287,776 from State and Federal grants.
Legislative:
•
— Enacted Plum Island zoning to create zoning districts not previously zoned
by the Town.
— Increased tax exemption to Cold War veterans.
— Amendments to Public Entertainment and Special Events to preserve
public peace.
— Enacted law for control of dogs or domestic animals throughout the Town.
— Adopted law to provide tax relief to property owners impacted by
Superstorm Sandy.
Environment and Planning:
— Continued development of the Town's Comprehensive Plan, with
completion of preliminary chapters for Natural Resources and
Environmental Protection and Natural Hazards chapters. Ongoing -
development and research for draft of Land Use chapter to be completed
in 2014.
— Plum Island zoning protection.
— Total of 64 acres were preserved that included 6.6 acres of open space
and 57 acres of farmland. In addition, the NYS Dept. of Environmental
Conservation preserved 3 acres for waterway access.
— Land Preservation department was awarded $1,898,000 grant from the
Federal Farm and Ranchlands Protection Program. In addition received
$530,459 from NYS Department of Agriculture and Markets.
— Since its inception in 2008, the Deer Management program has harvested
• 863 deer, 265 harvested in 2013. Over 20,000 pounds of venison have
been donated to food pantries in six years.
— The Town's Stormwater Management Program adopted an updated plan
that correctly identifies the State Pollutant Discharge Elimination System
regulated sewersheds.
— Trustees conducted DNA samplings from creeks to address impaired
water quality.
— Fleet management plan for Fuelmaster and GPS systems fully
implemented as well as supplemented Town fleet with hybrid electric
vehicles to reduce carbon emissions.
— Engineering and Highway Departments restored tidal flow to wetlands to
eliminate chronic flooding to Arshamomaque Preserve.
— Began work on updated Hazard Mitigation Plan.
Solid Waste District
• Collected 33,000 tons of waste and recyclables and disposed of
31,000 tons.
• Processed 6,714 tons brush into mulch, processed 5,074 tons of
leaves into compost and processed 9 tons of "clean" C&D into
woodchips.
• 20% increase in disposable waste from 2011 accredited to increase
in commercial waste.
• Collected 60 tons of hazardous waste in 4 days.
Personnel, Town Governance and Town Facilities/Assets:
– Improved vehicle maintenance through the Town's fuel management
system and software.
– Highway department resurfaced ten miles of roads.
– Engineering and Public Works rehabilitated Tasker Park water supply well.
– Conducted light audit on Fishers Island and installed lighting at Fishers
Island Treatment Plant.
– Formalized an inter-municipal records management and shared services
agreement with the Village of Greenport.
– GIS department of mobile infrastructure mapping solution.
– Expanded methods of payment for tax obligations—can pay online with
credit or debit card.
- Installed new roof for Justice Court.
– Implemented panic alarm system at Town facilities inevent of
emergencies whereby the Police are immediately notified.
– Upgrade of the Town email system.
– Zoning Board of Appeals processed 103 applications and 16 applications
for special events permits. Staff assisted 646 people at the counter,
approximately 148 hours of assistance. ZBA held 107 public hearings,
conducted 535 site inspections and rendered 88 written decisions.
– Planning Board reviewed 61 applications and served 462 people.
– Building Department issued 398 building permits and 533 other permits.
In addition, issued 542 certificates of occupancy.
Community Relations and Interaction with Town Government:
– Reinstated hamlet-based community meetings and mobile Town Board
meeting at Peconic Landing.
– Hosted informational meeting on reducing the deer population that
featured speakers from Long Island Farm Bureau, USDA, Cornell
University, Eastern Long Island Hospital and DEC.
– Hosted informal discussion for the community to share their views
regarding dogs and other domestic animals on Town beaches and park
facilities.
– August annual meeting with Fishers Island residents and additional
meetings with Fishers Island residents to discuss Comprehensive Plan
and Economic Development.
– Collaboration with Eastern Long Island Hospital's Geriatric Center of
Excellence to develop supportive services and comprehensive planning
for seniors.
– The Town's Human Resource Center was designated as a "cooling
center" during heat emergencies to provide respite for Town residents.
Enhanced content of Town's website, responded to 12 constituent
requests and concerns on "How Do I?" feature.
– Town Historian assisted with many queries regarding genealogical
research as well as histories of properties and neighborhoods from
realtors and private homeowners.
— The Housing Advisory Commission sponsored a forum on "Fostering the
Ability for Seniors to Age in Place".
— Hosted two free paper-shredding events at the Recreation Center
collecting more than 30,000 lbs from residents.
Economic Development:
— Town Board adopted the Suffolk County Industrial and Commercial
Incentive Plan to provide tax abatements for improvements to new and
existing businesses.
— Support of Taste North Fork grant that extended tourist season through
Veteran's Day.
— Development and dissemination of"Southold How To Business Guide".
— Sponsored "Southold Business Forum" providing current information on
the Affordable Care Act and its impact to small businesses as well as
business and succession planning.
Health, Human Services, Recreation & Public Safety:
— Satellite senior congregate nutrition program commenced at Recreation
Center to serve seniors who live in eastern region of Town.
— Completed American Disabilities Act compliant playground at Tasker Park.
— Delivered 26,617 meals to homebound elderly and provided 13,571
congregate meals, 1,684 shelf-stable meals provided to Southold seniors
for emergencies.
— Provided 14,597 hours respite senior adult day care at Katinka House,
hosted monthly caregiver support groups, facilitated health promotion and
nutrition counseling as well as educational outreach programs.
— Participated in East End STOP DWI and BWI program netting over 100
arrests.
— Initiated prescription drug drop-off box at Police Department and hosted
Drug Take-Back day.
— Police obtained Command Vehicle to coordinate responses for Plum
Island Animal Disease Research Center and Cross Sound Ferry.
— Published 2013 Youth Bureau Resource Guide.
— Partnership with Habitat for Humanity to rehabilitate a blighted property to
provide anaffordable home in Orient.
— Implemented the Equal Access to Services Plan to provide timely and
appropriate language assistance for residents with limited English
proficiency.
— Registrants for Recreation Programs : 2735
— Continue to monitor challenges associated with special events.
•
HIGHLIGHT OF 2014 GOALS
Fiscal:
— Monitor spending and adhere with 2% tax cap mandate.
- Finalize negotiations with PBA and,CSEA.
. — Continue to enforce procurement policy.
— Enhance Town's FuelNehicle Management system to promote additional
efficiencies and cost savings.
Legislative:
— Amendments to the Town Code which would allow for the demolition and
reconstruction of homes which were built pre-existing and non-conforming.
to current code.
• Under current code, the demolition of pre-existing, non-conforming
dwellings would subject the owner to time consuming,and costly
reviews by jurisdictional boards. This amendment will allow
homeowners to invest in their properties without the need for
arduous review or bureaucratic red tape.
• Under the proposed changes, homeowners would be required to
upgrade on-site sewage treatment to modern standards. This is the
right thing to do and during renovation of these structures is the
right time to do it.
— Amend the Town Code to spur the creation of accessory apartments to
meet the needs of Southold's affordable housing crisis. The amendments.
will:
• Allow for reasonable expansion of existing accessory structures to
create an apartment within the structure.
• Remove burdensome limits on creating accessory apartments over
our stores and shops in our business centers.
— Amend the Town Code to allow for solar energy installations as a principal
use in some of our zones.
• Southold continues to strive to be a host to alternative and
renewable energies.
— To continue toreview several aspects of the Town Code that requires
multiple reviews by differing jurisdictional boards and to identify which
areas we can remove or consolidate review.
• To ensure that people invest in Southold Town, it is imperative that
we make the process of doing so expeditious and as stream-lined
as possible.
Environment and Planning:
Develop stewardship management plans and policies for Town-owned
open space properties.
— Install stormwater abatement infrastructure in the Hashamomuck Pond
watershed.
— With Natural Resources Conservation Service complete restoration of
protective berms at four local farms.
— Develop recommendations for solar power generation on industrially
zoned land.
— With community service providers, sponsor initiative to recycle old cell
phones to enable reuse for people in need.
Personnel, Town Governance and Town Facilities:
— Construction of new equipment storage and maintenance facility at the
Highway yard. Also install central fueling station at Highway with two 10
thousand gallon tanks for all town vehicles.
— Construct ADA compliant entrance at Highway office.
— Connect Peconic Lane Community Center and Recreation Center with
additional sidewalks.
— Institute sidewalk maintenance program throughout Town.
— Purchase, set-up and bring online three new servers.
— Replace Bay Avenue Bridge over Marion Lake and pedestrian bridge at
Pipes Neck Road.
— Complete town-wide highband radio frequency project.
— Enable public to apply online for dog licenses as well as other permits
offered through the Town Clerk's office.
— Increase coverage/access of,Wi-Fi throughout municipal buildings.
•
Community Relations & Interaction with Town Govt:
— Promote civic engagement through utilization of social media and
additional website applications.
— To increase participation of community host "mobile Town Board
meetings" at different geographic sites.
— Increase availability of tax assessors through extending office hours and
engaging seniors at Human Resource Center.
— Develop capability for youth and adult volunteers to work with Town
government to broadcast meetings and develop independent
programming.
' Economic Development:
— Creation of a Local Development Corporation to advance economic
opportunities including expansion and enhancements for local non-profit
organizations.
— With Suffolk County Office of Economic Development host workshops to
assist local businesses.
— Assist businesses on Fishers Island with access to mainland resources
(Dept. of Health, Dept. of Motor Vehicles, etc.)
— Sponsor Youth Job and Internship Fair in the spring.
— With North Fork Promotion Council, Economic Development Committee
and Town Historian and other civic groups, plan celebration of the Town's
375th anniversary in 2015.
— Continue to foster dialogue with businesses through roundtable
discussions.
Health, Human Services, Recreation & Public Safety:
— Assess feasibility of changing to "single-stream recycling" through inter-
municipal agreement with the Town of Brookhaven.
— Promote and celebrate Southold Senior Services 40th anniversary.
— Expand intergenerational programs with seniors with Suffolk County Office
for Aging financial support of computer tablets enabling Southold
elementary students to teach seniors.
— For seniors, implement "Chronic Disease Self Management program" and
"Equal Access to Services Plan" to provide language assistance due to
limited English proficiency.
— Sponsor Volunteer Appreciation Day for residents who volunteer to serve
on Town committees. Also, host community service day for local
organizations to recruit volunteers.
— Develop portable handicap ramp loan program for residents with
temporary disabilities.
— Establish "E-Z Pass" system for charges at Transfer Station.
— Pursue and purchase land for additional sports and recreational activities.
— Re-issue Request for Proposals soliciting affordable rental apartments.
— Continue partnership with Group for the East End and local schools to
sponsor environmental and recycling initiatives.
— Increase police department staffing.
— Develop ability to register for recreation programs online.
— Work with NY State Senator LaValle to enable first-time homebuyers
ability to avail of CPF real estate tax exemption.
— Provide financial support for affordable apartments on Fishers Island.
,0004
OoG
SCOTT A. RUSSELL ; cA �' �; ^' g Town Hall, 53095 Route 25
SUPERVISOR ` -04' �` et. Wile ' P.O.Box 1179
al,•.a°- 0.+/I Fax
Southold, New York 11971-0959
''%191 �a,��� Fax(631) 765-1823
••.,,,.•'' Telephone(631)765-1889
OFFICE OF THE SUPERVISOR
TOWN OF SOUTHOLD
STATE OF THE TOWN DEPARTMENT REPORTS.
March 0.6, 2014
I. Department of Public Works
II. Special Projects Coordinator
III. Zoning Board of Appeals
IV. Receiver of Taxes
V. Information.Technologies .
VI. Land Preservation
VII. Solid Waste District
VIII. Stormwater and Engineering
IX. Town Attorney
X. Board of Assessors
' XI. Human Resource Center
XII. Police Department
XIII. Board of Trustees
XIV. Highway Department
XV. Recreation Department
XVI. Historian
XVII. ' Planning Board
XVIII. Building Department
XIX. Town Clerk
JEFFERY STANDISH ; t47
1 ` p � Town Hall,53095 Main Road
Director v� $ ; ,a. t P.O.Box 1179
p � �� Southold,New York 11971
Telephone(631)765-1283 Ext.236 � O.
Fax(631)765-9015 `� �l ,,
State of the Town
Department of Public Works
• Deer Management,Program since 2008 total reported'harvest 863
Opened additional properties for hunting in conjunction with Suffolk County
Deer Information
To date since 2008—863 harvested deer have been reported,to,Town
2013 Season - 108 hunters on Town Program
265 harvested deer reported (100 of which were harvested on Town properties)
174 deer donated (equaling over 20,000 pounds venison from 2008--2013)
600 plus acres available for hunting(includes properties'coioWiked•
with Suffolk County)
• Installed new roof at Justice Court, work completed by Town•personnel F
• Installed Prescription Return Box in lobby of the Police Dept_: ,
• With a generous donation from-a local business we completed and dedicated the ADA
playground at Tasker Park •
• Collaborated with area Fire Depts to install signage at the 9-11 memorial.at,Corcoran
Park and on Main Road
• Repaired and refurbished signage at Town Parks, Highway and Town Beach
• Participated inCommunity Pride Projects including-Goldsmiths Inlet area
• Completed work on the Bay to Sound project, created concrete-collar's and footings,
installed stairs at Inlet Pond, built picnic tables, built bird blind at Inlet Pond
• Installed concrete dugout at Corcoran Park ballfield
• Installed Osprey poles and platforms for Group for the East End
• Created and installed bridge & walkway at Soundview Dunes
• Interfaced with FEMA representatives in regards to Super Storm Sandy
• Replaced stairs at 67 steps and Horton's Lighthouse (Sandy damage)
• Repaired dock and landing at New Suffolk Beach (Sandy damage)
• Repaired Fishers Island dock damaged in Super Storm Sandy
• In conjunction with Town Engineer worked on Electric Meter project on Fishers Island
• Conducted a light audit on Fishers Island
• Installed lighting at Fishers Island Treatment Plant, cleared area of overgrowth, weeds
and vines
• Resurfaced & lined Terps, and HRC parking lot
• Researched and consulted with two companies for installation of solar panels on Animal
Shelter dog run area
State of the Town
Special Projects Coordinator
TOWN OF SOUTHOLD ECONOMIC DEVELOPMENT COMMITTEE
'2013 Accomplishments
• Assisted with soliciting support of the Suffolk County Industrial/
Commercial Incentive Plan.
• Developed and disseminated "Southold How To Business Guide" to
promote the development of businesses in Town.
• With Youth Bureau, sponsored Youth Job Fair in April.
• Sponsored "Town of Southold Business Forum" with discussion of
Affordable Healthcare Act, Important Basics in Starting a Business
and Business and Succession Planning,
• Continued with "welcoming committee" meetings for individuals
seeking to open/expand local businesses.
• In Partnership with North Fork Promotion Council, supported "Taste
North Fork" grant through hosting a meeting with the business
community to garner their support and enhance their participation.
Also provided financial support towards rental of tent for small
businesses to sell their local specialties at Greenport market.
• Enhanced content for Town's website.
• Developed advertisement (1/2 page) within Suffolk Times Business
Guide.
• Established 2013 budget appropriation of $3,000
2014 Goals and Objectives
• Market Suffolk County Commercial Industrial Incentive program
• Sponsor Job/Internship Fair with Youth Bureau
• With North Fork Promotion Council, market Town's 375 anniversary
in 2015
• Continue with "listening tours"
• Work with small business farming communities to develop collective
market initiative.
• Host document shredding opportunity for small businesses.
• Assist businesses on Fishers Island with access to mainland
resources (e.g. Dept. of Motor Vehicles, SC Dept. of Health, etc.)
John Stype will assist working with Legislator Albert Krupski, Jr.
• Sponsor educational forum highlighting the concept of "working from
home-entrepreneurship opportunities."
• With Southold Transportation Commission, host discussion with
business community to understand the viability of having bus shelters
in hamlet business centers to enable success of businesses.
TOWN OF SOUTHOLD HOUSING ADVISORY COMMISSION
2013 Accomplishments
•
• Discussion withTown Board for consideration of Town providing
First-time Homeowners CPF tax exemption. Documentation sent to
Senator LaValle:and Assemblyman Thiele.
• Hosted Senior Housing Forum at Human Resource Center "Fostering
the Ability of Seniors to Age in Place" that featured local and regional
speakers. Attendance-28.: -
• In response to RFP soliciting develop of apartments, meetings with
prospective applicants who indicated interest, however, no's'ites have
appeared appropriate-with exception of one.
• Meeting with the developer (Ray Dickoff) of the SummerWind
affordable apartments in Riverhead.
• Partnership with H'a'bitat for Humanity to develop 'blighted house in
Orient as affordable housing.
• Preliminary discussion with homeowner and architect towards
developing affordable apartments (3) on Fishers Island.
• Set maximum sales price, rental' amounts and sanitary flow credit
charge to Town Board approval
• Review formula for resale of units at Cottages
2014..Goals and'Objectives
• Re-issue RFP for development of apartments
• Initiate CPF first-time homebuyer exemption
• Market Town's affordable housing programs through social media
• Sponsor educational 'housing forum with topics requested from senior
surveys
• Host meeting with real estate brokers to discuss impediments to
creating affordable housing and opportunities'
• With Zoning Board of Appeals, review Town code for possible
revisions to promote development of affordable apartments in Hamlet
Business districts,
• Assist with facilitating' development of Fishers Island affordable
apartments:,
• Host workshop for residents to learn about volunteer opportunities for
devel.op.ment of Habitat for,Humanity site
• Meet with Town Board to discuss difficulties and impediments to
creating affordablerhousing seeking their guidance to further advance
affordable housing
• Clarify terminology that "affordable housing" serves middle class and
moderate 'incomethouseholds
• Set maximum sales price;.'rental amounts and sanitary flow-credit
'charge . - r .
Report of Youth Bureau Goals and Objectives,20:13:
• Printing;and dissemination of Resource .Directory that included
participation of business com1m,unity-in,underwri!ting.some of,the
associated,costs. T.
• Completed development and dissemination of surveys completed by
high-school.studen,tsto, determine what activities studentswould like
the Youth Bureau to implement.
• With. Economic,D.eyel.opment Committee, hosted Youth Job Fair, six
businesses;participa,.ted,with-approxiirnately 40;positions fo_r summer
,;employment. Fifty.:.youth .attended,the event.
• Sponsored Community Service Day forum in April with thirty non-
profit organizations_ participating to solicit volunteers. Approximately
40 residents attended the event.
• Attempted-to-work with-schools-to develop environmental and
recycling initiatives,for imple,mentation_ beginning America Recycles
Day (November 15, 2013) Students in Mattituck high school
developed public service announcements that aired the same week.
• Worked with schools to share fields to maximize recreational
opportunities for youth'and adults.
• Provide.d financial support to North,Fork Alliance towards hosting
outdoor movie nights for middle and high school students,
approximate attendance 120.
• Participated in SC Summer Works program providing employment to
three students (Human Resource Center and Dept. of Public Works.)
• Collaborated with Hamptons Collegiate Baseball All Star Game to
sponsor "Southold Youth Bureau Night" on July 13th with approximate
attendance of 120.
• • Developed social media policy that was approved by the Town Board.
• With regional youth service providers, developed East End Youth
Leadership Summit and Building Safe Communities,Prevention
Strategies" conference.
• Youth Advisory Council members performed the.following community
service activities: cooking and feeding homeless at Mattituck
Presbyterian Church (John's Place), Adopt a Platoon writing
• campaign for soldiers in Afghanistan, made holiday cards' and baked
cookies for residents at San Simeon by the Sound, provided
refreshments for All Star Baseball game.
Proposed Youth Bureau Goals. and Objectives 201,4
• Sponsor "Open Gym Night" for middle school students at recreation
center in winter.
• With Economic Development Committee, sponsor Youth Job and
Internship Fair in April.
• Partner with Suffolk County and healthcare provider to offer
behavioral health services for youth.
• In partnership with the Group for the East End, develop
environmental initiative to recognize Earth Day in April.
• Promote intergenerational opportunities through students assisting
seniors with Nexus tablets from SC Office for Aging.
• Sponsor "Bike Swap" for families to .trade upbicycles for additional
bikes, learn about safety features, helmet fittings, etc.
• Sponsor educational forum (e.g. electronic cigarettes, etc.)
• Host Community Service Day event.
• Develop series of community service projects for Youth Advisory
Council.
°'004;
44 - OA I,
ZONING BOARD OF APPEALS Xt. K - Town Hall Annex,54375 Route 26
4'0' �# P.O.Box 1179
� Southold,New York 11971.0959
� Wi
�!
��, � Fax(631)765-9064+,0 Telephone(631)765-1809
TO: • - Scott Russell,Supervisor
FROM: Leslie Kanes Weisman,ZBA Chairperson/Department Head
RE: ZBA Accomplishments and Initiatives in 2013 and 2014 Goals
DATE: February 10,2014
Activitiesofthe-Department- • •
-
• One hundied,and three,applications to the,Board,of Appeals and 16_applications for
Special Event Permits were processed by off,rce staff
• Regular staff meetings with the'Department Head were held to discuss and improve
office operations.
• Staff spent approximately 148 hours assisting 646 people at the counter.
•• The wait time for calendaring a completed application'for a public heaiirig contiiiues-to
be on average l or 2 months.
• Fees'collei3ted'iri-2013-totaled$82,250. • ' -
• The ZBA section of the Town's website was updated.
• Trustees;ToWli Cleric:and IT regarding new:digital
options for recording minutes of meetings that would be.more cost,effective and efficient
for our shared needs than the Town's tape-based equipment that is currentlYbeing used.
•
Board Activities,Policies,:and,Practices
• Twelve Regular Meetings,,12 Special Meetings and•107 public hearings were held;the
Board members,conducted 535 site inspections collectively and rendered 88 written
decisions. •
• The Board of Appeals unanimously re-adopted three policy documents: The ZBA Code
•of Conduct;-ZBA Guidelines to Open=Meetings Law and Ethical.Issues, and ZBA _
Procedural Guidelines. These documents were voluntarily developed,as permitted by
Town Code Section 280-148,to supplement and further clarify the responsibilities and
ethical standards proscribed for Zoning Boards'by the Town of Southold and New York
State and to explicate the responsibilities and operating procedures of Board Members,
the Board Chair,and the.ZBA Assistant. -
• Based upon experiences with various ZBA applications,the Board of Appeals requested
discussion and review by the Town Board and the Code Committee of Town Code
Section 280-123 Non-conforming Buildings with Non-Conforming Uses, Section 280-
13(B)Accessory Apartments in Accessory Structures, and the reconstruction of storm
damaged cabanas/bath houses near bulkheads.
1
•- All Board members participated in a series of topical work sessions and seminars
conducted by the Assistant Town Attorney,designed to build proficiency and knowledge
specifically related to the work of the Board, in fulfillment of our annual training
requirements.
• To ensure consistency and applicability of conditions associated with applications for in-
ground swimming pools, the Board developed standardized language for typical
conditions to be included or deleted as application and site specific circumstances
warrant.
• The Board added two standard conditions to Special Exception Permits to inform
£ recipients of their obligations to contact the Building Department to obtain an operating
<, permit and inspection by a Code Enforcement Officer from the Building Department, as
required by code, and to make it clear that a Special Exception permit cannot be
transferred to new owners.
F
Goals for 2014:
Work with the Housing Advisory Commission to review and bring to the Town Board's
attention, sections of the Town Code that could be amended or changed to expand opportunities
to create affordable rental units throughout Southold-Town.
• Pursue cooperative efforts with the Board of Town Trustees,the Town Engineer, and the LWRP
Coordinator,within our respective jurisdictions,to mitigate potential adverse environmental
impacts,especially those that affect water quality.
Board Members will undertake training to increase our knowledge of the problems that existing
cesspools and septic systems are causing to our groundwater and coastal waters and to become
familiar with how other municipalities are working to reduce these-impairments.
•
•
3 a
- 2
OFFICE OF THE RECEIVER OF TAXES
The Receiver's office continues to improve and facilitate the payment of real property tax by expanding
the methods of remitting tax payments.
Taxpayers cannow pay their obligations online.either with a debit or credit card and this method
together with the walk-in payment procedure.at local banks coupled with thertraditional,methods of
payment(by mail with the use of a return envelope and direct payment at Town Hall) provides the
taxpayers.of Southold Town several options in orderto meettheir obligations:Taxpayers now-can also .
pay by credit-card atTown Hall.
•
The Tax Receiver and his knowledgeable staff are committed to professional and courteous service to
the taxpayers of Southold:Town.
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<71 41 114
Information Technologies Accomplishments and Goals
Prepared by: Lloyd H. Reisenberg
Network and System Administrator
Date: February 14, 2014 •
Accomplishment 2013
Aside from the daily high volume requests for assistance from our user base and the numerous daily
tasks and responsibilities assigned to the Information Technologies Department, here are some of the
highlights of our efforts in 2013.
Total Defense: Completed the upgrade of the Town's anti-virus, anti-SPAM and content filtering
application.
Email Server Upgrade: Completed the upgrade Of the Town's email system.
Hardware: Setup and deployed new desktops, laptops and printers.
Time Clock Plus: Implement an application called Time Clock Plus at the Solid Waste Facility. The
application is a cost effective way to record and report on their employee's time.
Network Password: Implemented a network wide password change policy.
FuelMaster: Resolved the FuelMaster connectivity issue at the Highway Department.
NYSERDA Grants: Obtained grant funding from NYSERDA for five new printers. These new energy
efficient units replacedold and outdated equipment.
Copiers: Negotiated a lease for five new copiers. The new units are more efficient which will not only
save on operating expenses but the monthly lease fees are significantly less than the old lease fees.
Little Green Button: Implemented a network wide panic alarm system.
Page 1
Wasteworks upgrade: Upgraded the Solid Waste Facilities waste tracking application. 'U
Tax Bills: Changed the tax bill production process therefore making it more streamline. These
changes enable the Town to send the bills out earlier and help to make the collection process more
efficient.
Silent Passenger Application: Assisted.in the implementation of Silent Passenger, which is a fleet
management program that makes it easy to effectively and efficiently monitor the Towns fleet.
Lightpath Bandwidth Upgrade: Re-negotiated the wide area network contract with Lightpath. This
increased the bandwidth connectivity between the Town Hall, Town Hall Annex and the Police
Department. The new contract saves the Town thousands of dollars as compared to the prior
contract.
Emergency Management: Spear headed the process and the challenge of working with the State
and with FEMA to obtain reimbursements for the destruction,caused'by Superstorm Sandy and
numerous other disasters that have struck the town over the'past few years.
GoaIs for 201'4
The.Town-of Southold. Information Technology. Department.serves the technology, needs for all of
Southold's.municipal,offi.ces.,The departmentresponsible for.implementing, maintaining 'and
supporting all of the town's'hardware, soffware, networks; and telecorniiuriication systems.
Our goals are driven by and support the requirements of the Town's population as well as each of the
elected,,offcials, appointed officials, individual departments, and employees Within the Town
government. Using technology we strive to minimize the organizational overhead and riiaximize
resources devoted to the direct improvement of our.public service. We are continually doing routine
evaluations and reviewing opportunities for,information to be shared,by the Town and other
organizations. This enables us to try and minimize the cost of'data-cdliection and-the-maintehance of
our information systems. All in all, our goal ,is.to maximize,accuracy and improve public service
through the use of technology in the face of ever changing requirements, in'creased.derimands, and
increasing costs.
Application Development: Continue the development Of applications used to optimize and increase
the performance ofthe Town departments and committees.. •
Highband Radio: Complete the implementation a town wide highband radio system. These
frequencies are to be used by the local police and fire departments for better interoperability and
communications.
Online Program Registration: Install and implement ah online application enabling the public to
register and pay for programs and activities offered by the Towns Recreation Department.
Online Dog License: Install and Implement an online application enabling the public to register and
pay for dog licenses.
Page 2
Online Permits: Install and implement an online application enabling the public to register and pay
for permits offered by the Town Clerks Office.
CAD Application for the Police Department: Install and implement a new computer aided dispatch
and records management application for the Police Department.
Servers: Purchase, setup and bring online three new servers, one for RPS, GIS and Laserfiche 9.
Data Backups: Update and enhance the backup routines for the servers and personal computers.
Municipal Wi-Fi: Increase the open Wi-Fi coverage in the Town's'municipal buildings by the use of
access points and bridges which will result in cost savings for the town.
Superstorm Sandy: Finalize all ofthe open project worksheets related to Superstorm Sandy and
obtain all of the reimbursement funds from FEMA.
Hazard Mitigation Plan (HMP): Complete Southold's Annex section of the County's HMP which may
assist the Town in getting-FEMA funding for the projects outlined in the,plan.
•
Page 3
Land Preservation Department: 2013-2014 Statistics, Projects and Initiatives
Prepared by Melissa Spiro, Land Preservation Coordinator
January 31, 2014
Land Preservation 2013
• A total of 64 acres were preserved within the Town of Southold during 2013. •
o Farmland Purchase of Development Right Acquisitions
Fifty-seven(57)farmland acres were preserved under the Town farmland program ata total purchase price of
3,556,269 dollars.
o Open Space Land and Easement Acquisitions
6:6 acres were preserved for open space.purposes. Acquisitions included a purchase under the Town program, a
purchase under the County program and a private donation`of'an easement to the Peconic Land Trust'.
Details pertaining to the individual projects are included in the attached 2013 Year End Report.
Preservation Grants 2013
• During 2013, the Land Preservation Department applied for and received an award under the'Fed'eral Farm and
Ranchlands:Protection Program,for$1,898,000 for a pending farmland application.
• During 2013, the Town receivedi$530459 from an awarded;New York State:Department of:Agriculture.and:Markets
Farmland Protection Implementation Grant and $757,317 from an awarded Federal Farm and Ranchlands Protection
Program Grant.
Land Preservation Program and Projects: Projects for 2014
Department Projects intended for 2014 include:
• Review and processing of current and future applications. Several of the preservation applications have a
Conservation Subdivision component and the Dept. will continue to work closely with Planning Staff to expedite these
applications.
• Continue to submit grant applications for farmland and open space funding.
• Review and update of Land Preservation policies, procedures and definitions, review and update of the Town's
Easement language and review and update of the sections of the Town Code pertaining to preservation.
• Develop Stewardship/Management Plans and Policies for Town-owned Open Space properties.
• Continue to steward and improve Town-owned Open Space properties, including monitoring of Town-owned
properties and increased public access to trail information.
• Update to the Community Preservation Project Plan and the CPF Management and Stewardship Plan.
• Coordination with Suffolk County in regard to County preservation efforts.
• Outreach to landowners.
Preservation Funding
Community Preservation Fund (CPF)revenues for 2013 totaled $5,023,334.
In 2013 the Town funded the Town's preservation program with $2,281,030 from the Community Preservation Fund for
farmland easements and open space acquisitions(easement and land cost only)and $1,287,776 from State and Federal
grants.
!,N/07/2013 01: 31 FAX 6317347976 00001/0001
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2 SIO!V •01 SD[/r�o
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•
JAMES BUNCHUCK ,� P.O._ • Box 962
SOLID WASTE COORDINATOR ` 41 4 1 Cutchogue, New York 11935-0962
vs - Tel: (631) 734-7685
•
l" Fax: (631) 734-7976
A �
VFD. a`' 1- �ou
/ "le ' : 1•' dsw@town.southold.ny.us
trm, 1
SOUTHOLD TOWN
SOLID WASTE DISTRICT
SWMD SUMMARY REPORT-2013
2013 Highlights
Materials Handling
:• 72,000 customers over the scale
• Incoming waste and recyclables: 33,000 tons
• Outgoing waste and recyclables: 31,000 tons
• Loaded 16,900 tons of MSW into 768 trailers for out-of-town disposal(Winters Bros. contract)
• o- Loaded 2,169 tons of C&D into 137 trailers for out-of-town disposal(Town forces: 43 loads;
Trinity Contract: 94 loads))
• 4,815 tons household recyclables removed as follows:
Item - Tons #truckloads
-- Cardboard 608 67 (town forces: 27 loads;,Crown Contract: 40 loads)
-- Co-Mingled(Cans/Glass/Plastic)2,670 143 (town forces: 50 loads; Trinity: 93 loads)"
-- Newspaper 891 37 (town forces: 13 loads;Crown: 24 loads)
-- Metal 250 33 (contractor)
— E-Waste 122 42 (contractor)
- Tires 34 4. (contractor)
— Clothing 116 191 (contractor) '
: - Shrink Wrap 30 2 (town forces)
-- Vehicle Batteries 6 3 (contractor)
-- Waste Oil 38 47(contractor)
— Re-use 50 (est) ?7(residents)
• 6,800 tons of compost and mulch removed
• Increase of 20% in disposable waste passing through transfer station from 2011 (due to continued
increase in commercial waste received)
Operations
• Processed 6,714 tons of brush into mulch, and 5,074 tons of leaves into compost
• Completed removal of Sandy debris to Brookhaven(1,367 tons)
• Processed 9 tons of"clean"C&D into woodchips
• Composted 443 deer delivered as road kill (separate from residential compost program)
• Delivered 1,677 cases of Town Bags to stores in our Friday delivery program
SWMD Summary Report—2013 Calendar Year Page 2 of 2
Operations.(cont'd)
• Sold 51,041 bags(accounting for more than$71,000 in revenue)through vending machine; 1,003
bags from office -
• Collected 60 tons of Household Hazardous Waste in 4 collection days
• Generated over$7,000 in revenue from 122 tons of collected E-Waste
• Processed @ 35,000 cubic yards of accumulated brush upon repair of CBI grinder.
Program Developments
• Entered new MSW haul-dispose contract with Progressive Waste Solutions as of July 1 (at$15/ton
cost increase).
• Completed privatization of C&D and recyclables hauling in May.
• Observed 15% increase in Town bag sales to$509,000
• Experienced 6%overall decrease in recyclable revenues($154,000 vs$142,000),due`to lower
market prices.
• Experienced an overall 18% Increase in compost site revenue,exceeding projections•by,8%
($189,000 vs$175,000 projected).
• Continued significant reduction in glass stockpile through IMA with Brookhaven
• Entered into contract with Sagaponac Sand and:Gravel-for-crushin&of accumulated waste concrete
-and asphalt..
Grants ,
• • Received new term HEW grant contract for 2013-20.14.
• Received final approval for remaining$94,250 trommel screen grant
Other
• Held "-paper.-shredding"-days,in-June,and_October,collecting.a total of more-than 30,000.lbs
from residents. This program continues to be especially well-received. [2 more set for 2014:
March 29 and September 271
• Completely re-wrote website.to improve public outreach.
• Worked to develop solution to elevated LF gas readings in GMW#6.
• Accepted approx.23 tons of debris through Community Pride cleanups; distributed approx. 10 tons
of mulch and compost to Community Pride-projects.
• Had mill on CBI grinder re-built.
• Placed surplus equipment on auction
Goals for 2014 -
• Establish"E-Z Pass"type system for charging of disposal fees.
• Work with NYS Dept.of Health to establish a sharps(needles)collection program in the Town of
Southold.
• Assess feasibility of moving to"single-stream" recycling through Town of Brookhaven EVIA.
• Receive a"Solid Waste Facilities"permit from DEC,under which all permitted activities will be
covered by a single permit(as opposed to 3 current permits),thereby streamlining administrative
tasks.
SCOTT A. RUSSELL ,,' ouFFoLoG JAMES A. RICHTER, R.A.
y ,
SUPERVISOR .-d k �;£°Y MICHAEL M. COLLINS, P.E.
TOWN HALL - 53095 MAIN ROAD ,Q ® �v ?1� TOWN OF SOUTHOLD,NEW YORK 11971
Fax. (631)-765-9015 . ,fi u O,s.„ Tel(631)-765-1560
',60. •
leg *a of
OFFICE OF THE ENGINEER
TOWN OF SOUTHOLD
State of the Town Address - Achievements and Goals
Stormwater and Engineering
Stormwater Management Program
Achievements
- Adopted an updated Stormwater Management Program Plan that correctly identifies the extent of the
SPDES regulated sewersheds within the Town
- Consolidated the review of Stormwater'Managen,ent Control-Plans under Chapter 236 directly within
the Engineering Department -
- Worked with the Highway'Department to replace a failed Vectrol Control culvert under Old Main Road,
restoring tidal flow to the northern wetlands and eliminating chronic flooding in Arshamomaque Preserve
Goals
- Install stormwater abatement infrastructure in the Hashamomuck Pond watershed
- Work with the Highway Department to complete more small stormwater projects in-house
- Educate designprofessionals and_stormwater permit applicants onthe requirements of a,Southold Town
Stormwater Management Control Plan
Engineering
Achievements
- Completed stone armoring of the Mill Lane road shoulder at Goldsmiths Inlet
- Assisted Public Works with therehabilitation of the water supply well at Tasker Park
- Worked with the GIS Department to implement a mobile infrastructure mapping solution
Goals
- Complete restoration of protective berms at four local farms in cooperation with NRCS
- Complete design and permitting of the new fueling station and maintenance facilty at the Highway Yard
- Replace the Bay Avenue bridge over Marion Lake
- Replace the pedestrian bridge at the end of Pipes Neck Road
2/14/2014
MARTIN D.FINNEGAN SCOTT A.RUSSELL
TOWN ATTORNEY /Pi" "— Supervisor
martin.finnegan@town.southold.ny.us ••I t Soil
JENNIFER ANDALORO01.11 ' . - y�l� ; Town Hall Annex,54375 Route 25
ASSISTANT TOWN ATTORNEY � igg • P.O.Box 1179
Southold,New York 11971-0959
jennifer.andaloro@town.southold.ny.us ; -
LORI M. HULSE Telephone (631) 765-1939
ASSISTANT TOWN ATTORNEY : lyCo `'` �f�� Facsimile (631) 765-6639
lori.hulse@town.southold.ny.us U � •�'
- ....t
OFFICE OF THE TOWN ATTORNEY
TOWN OF SOUTHOLD
MEMORANDUM
i S
To: Hon. Scott A. Russell, Supervisor
From: Martin D. Finnegan, Town Attorney
Date: February 19, 2014
Subject: - Summary of Local Laws for 2013 .
Summary of.:Local Laws.•& Proposed;Legislation.for 2014
, Below is;a summa y,of the Town-Board's legislative accomplishments in 2013:
....._._„--_ Local Law No. 1of 2013 _A -� .T.—.._...-- ----- -- -------------.---._.�.. —•-- ”,------
Local Law in relation to Amendments to Chapter
111, Coastal Erosion Hazard Areas and Further Amendments to Chapter 275, Wetlands
and Shoreline (adopted-on-1/29/1.3). - - -. -
Chapter 111 was amended-tdelarify definitions-to be=consistent With-the intent of
the regulation and to codify definitions'of'commonly-usedternis sucfi`a"s Administrator,
Livable Floor Area, Major Addition, Natural Protective Feature; Principal Building,
Unregulated Activity, and Wildlife.Protective Structures.
Chapter 275 was amended to correct a Scribner's error in the recently adopted
Amendment to Chapter 275 and to increase the size of platforms associated with stairs
to be consistent with the other provisions of Chapter 275 and Chapter 111.
Local Law No. 2 of 2013 _A Local Law in relationto Amendments to Chapter
280, Zoning, in connection with Use Regulations within the Light Indu'strial.Park/Planned
Office Park (LIO) District and Light Industrial (LI) District and Retail Sales(adopted on.
2/12/13)
These amendments pertain to the special-exception use regulations within the
Light Industrial-Palk/Planned Office Park (LIO) District '(Section 280-58(b)) and the Light
Industrial (LI) District (Section 280-62(b))to allow retail sales areas in conjunction with
LIO and LI uses if certain requirements are met including: a location within the HALO
Zone, limitation of the square footage of the retail sales area, adequate on-site parking,
prohibition on the sales of items produced off-site, in certain instances more than one
-1-
LIO or LI use canutilize a single sales area, and outdoor storage and display of items is
prohibited.
Local Law No. 3 of 2013 —A Local Law to Increase the Tax Exemption for Cold
War Veterans (adopted on 2/12/13)
The intent of this legislation was to increase the New York State Real Property.
Tax Law exemption provided to Cold War Veterans in recognition of their valued service.
Local Law No. 4 of 2013—A Local Law in relation to Amendments to Chapter
205, Public Entertainment and Special Events (adopted on'7/30/13)
This legislation amends and restates Chapter 205 of the Town Code entitled
"PublicEntertainment:andiSpecial Events", to establish procedures andrequirements for
conducting special events-in the-Town to preserve the public peace, good order, the
integrity of the use regulations established under the Zoning Code, to properly-provide
for the health, safety and welfare of the general public and to,provide penalties for
violations. Article I includes.definitions of Special Event.and Parking Capacity which
detail-the types of activities'that will trigger the requirement of a permit. Article II sets
forth:the Special Event Permit Application requirements foreventsthat require the
approval of the Chairperson of-the ZBA which'includes events on private properties with
less than-1,000 attendees, application review procedures andstandardsand an appeal
process. Article Ill clarifies procedures for events for Town-owned land and Those
requiring Town Board approval. • - -
Local Law No. .5 of 2013—A Local Law in relation,to Amendments to Chapter
83, Animals, and Chapter 193, Parks and Recreation.Areas, in connec'tibn with Control
of Dogs or Domestic Animals throughout the Town (adopted on 8/13/13)
This legislation prohibits dogs or domestic animals on TownIrecreation areas that
are posted, beaches when lifeguards are on duty, and land within 50 feet of an area
posted for the,protection of endangered.species. Additionally, the.legislation sets forth
where and when dogs and domestic animals are permitted on Town-properties and
whether a leash is required.
Local Law No. 6 of 2013—A Local Law in relation to Plum Island Zoning
(adopted on 8/27/13)
The intent of this legislation was to create zoning districts on Plum Island, which
previously was not zoned by the Town. The Town created two zoning districts on the .
Island, the Plum Island Research District (covering the developed portion of the Island)
and the Plum Island Conservation.District (covering the portion of the Island that has
minimal development). -
Local Law No. 7 of-2013 —A Local Law in relation to Amendments to Chapter
260, Vehicles and Traffic, in connection with Parking and Standing on'County Route 48
(adopted on 8/27/13)
This legislation amends Town Code Section 260-15 with respect to parking on
County Route 48 in Cutchogue in an effort to eliminate undue congestion, restrictions on
access'and maneuverability and dangerous traffic conditions in the area.
-2-
Local Law No. 8 of 2013—A Local Law in relation to the Removal and Revision
of Parking Restrictions on Inlet Road (a/k/a Mill Lane) and Mill Road in the area between
Route 48 and Goldsmiths Inlet (adopted on 9/10/13)
This legislation amends Town Code Section 260-8 with respect to the removal
and addition of.parking restrictions on Mill Road, from Soundview Avenue,South to
County Route 48, to reduce excessive signage on Mill Road,.and to eliminate parking by
permit on Inlet Road North of Soundview Avenue.
Local Law No. 9 of 2013—A Local Law in relation to Amendments to Chapter
245, Taxation, to Enact the Business Investment Exemption (adopted on 11/19/13)
• The intent of this Local Law was to implement the.Industrial/Commercial Plan for
the Town Of Southold:in"an effortto attract and encourage business growth, allowing the
Town to target tax incentives'to businesses that-make improvements-to real.property in •
areas identified by the Town:, These amendments allow exemption from taxation,and
special-ad valorem levies:from each school district located within the Town-for certain
improvements-to real property for th'e'purpose•of'commercial,,businessor industrial. , ,
activities•that,-are sets:forth-in?th'e Town of'Southold::Industrial/C.ommercial.Incentive Plan
Where the-costsofSuch improvements Would`exceed'the,sum-of$50,000: The: • •
percentage of the'exemptior varies from!50% imthefirst year and.5%`in the:tenth and:
final year.'SaidTexernption•willbe:granted.upon•application=by'the'Own'er..;and.filed4with,
the Town Assessor. The Town Assessor is charged with'approval of-the exemption: -
Local Law.No._10 of2013-A Local Law in relation t9 Amendments to Chapter
245,'Taxation, t`g:Provide Assessment and Tax Relief to`Property Owners Irnpacted.by
Superstorm Sandy(adopted on 11/1.9/13)
This_le,gislati.on was enacted to provide assessment relief to persons whose
properties were,damaged or destroyed by Superstorm Sands' as authorized by the
_Superstor_m Sandy..Assessment Relief Act enacted by the New York.State Legislature'as
Chapter,424 ofthe 2013 Laws of the State of New York. This Local=Law allofws for an
exemption from--1'5% to 100% based-upon the-lost improved-value-of property'-a -a.-result
of Superstorm Sandy. - ' -
With respect to the Town Board's legislative accomplishments for 2014, please
-nOte thelollowing: .
.Local Law No. 1 of 2014—A Local Law to Amend the Town of Southold Water
Supply Plan Map to a Portion of Old Main Road in Mattituck (adopted 1/28/14)
This legislation amends the Town's Water Supply Plan Map to include the
extension of a water transmission main to 120 Old Main Road, Mattituck,,SCTM #1000-
126-2-2. Historically, the Water Supply Plan Map reflects the physical changes in the
water supply network since 2000. The property owner has represented to the Town that
the groundwater quality at this property is inadequate and poses a significant concern
that requires, the extension• of public water to the property. The extension of 'the
transmission main is intended to supply the property and is not intended- to result in
additional development pressure-in the area.
-3-
Local Law No. _of 2014—A Local taw in relation to Amendments to Chapter
245, Taxation, in connection with Authorizing Exemptions from School District Taxes for
Veterans (Public Hearing Scheduled for 2/25/14)
The New York State Legislature has amended the New York State Real Property Tax Law
to authorize school districts to permit a tax exemption for Veterans upon approval of the school
district. It is the intent of this Local Law to incorporate this Amendment into the Southold Town
Code so that it is consistent with the New York State Real Property Tax Law and to provide a
mechanism for the Assessors to implement the exemption.
Local Law No. of•2014—A Local Law in relation to Amendments to Chapter
260, Vehicles and Traffic, in connection with Parking Restrictions on Village Lane and
King Street in the hamlet of Orient (Public Hearing Scheduled for 3/11/14)
The purpose of these Amendments is to improve safety for emergency vehicles,
pedestrians and passenger vehicles, as well as'dealing with impacts to the public's
health, safety and welfare resulting from vehicle parking and standing on a portion of
Village Lane and a portion of King Street in the hamlet of Orient.
Local Law No. _of 2014—A Local Law in relation to Amendments to Chapter
144, Fire Prevention.and Building Code Administration, in connection with Tents (Public
Hearing Scheduled for 3/11/14)
The purpose of these Amendments is to codify existing policies and procedures
followed by the Building Department. The Amendments to Section 144-3 add a
definition for tent and canopy. The Amendments to Section 144=6 include allowing for
inspections to be performed by a Building Inspector and.Code Enforcement Official to
ensure compliance with Town regulations and the New York State Building and Fire
Code and allows'for revocation for non-compliance. The Amendments to Section 144-8
establishes the requirements for a tent permit and the purposes for which one may be
issued and sets the fee for and duration of a tent permit. Section 144-20 establishes
penalties for violations of the tent law.
MDF/Ik
cc: Phillip Beltz, Deputy Supervisor
•
-4-
•
Board of Assessors 2013
The year started with inspections of our properties who had building permits and property owners who
requested our office to review their assessment.
At the same time we are processing exemptions from STAR to Veterans to seniors to Agricultural among
others.
Our office is also handling the small claims cases that were filed in the summer of 2012.
In May 1'we have our grievance period where property owners come in to question the assessment on
their property.
The deadline,this year was May 21st 2013. After that the grievance board met to discuss the over one
thousand grievances that were filed.
With the retirement of Darline Duffy on May 31s`our office was down to two-Assessors until-the
beginning of December.
•
NYS then added a BASIC STAR re registration program for the fall.
NYS also added a Super Storm Sandy Relief Act to property owners who had damage dating back to late
October/early November of 2012.
We also have a new Business Investment Exemption targeting particular properties and the have•been in
communication•with'the Schools on this issue.
We have_be-en to_the_Hum-an_Res-our_ce__Center in_Mattituckn__umerous_timesto_help property owners.
with exemptions. -
- We-have had-late-office-hours-and-weekend-hours to help-property-owner-s-with grievance-&exemption -
issues.
For 2014 NYS has allowed School Districts to opt into the Alternative Veterans Exemption by resolution.
We are administering this exemption as well currently.
The cycle of the Assessor's office is in its busiest time of the year currently.
We are also training a new Assessor who came aboard in early December of 2013.
'/ ��oFFO(�-Co
t 40 G k
Karen McLaughlin N . :4Nutrition Program ,
Town Director of / $ Home Delivered
Human Services �y Meals
Town of Southold -:�Q( .1,0l°0' Case Management
750 Pacific Street ..,,,,,.�'' Essential
P.O. Box 85 Transportation
Mattituck,NY 11952 Senior Adult Day
Tel. (631)298-4460 Care
Fax(631)298-4462 Katinka House
•
MEMO Telephone
Reassurance
Residential Repair
TO: Supervisor Russell and Members of the Southold Town Board
FROM: Karen McLaughlin,Director of Human Services
DATE: February 18,2014
RE: Human Services 2013 Annual Report/2014 Program Initiatives
MISSION STATEMENT:
Southold Town Human Services is responsible for promoting,coordinating and.administering County,
State,Federal and'local programs and services primarily for Southold Town residents'aged 60 and older..
Our mission to assist seniors to be as independent as possible and remain at home and in their community is
accomplished through advocacy,development and delivery of cost effective programs and services. This
office also provides leadership and collaboration with numerous,agencies and programs that comprise the
network of.human services in Suffolk County that serve our geographic area.
ORGANIZATION AND STAFFING
The Department of Human Services is comprised of several service divisions including senior nutrition
programs,,essential and demand responsive transportation,senior adult day care,advocacy/case
management and-information and referral.More detailed descriptions on programs, services and special
announcements are available on the Southold Town's webpage www.southoldtownnv.gov.
In 2013,staffing consisted of 15 full time positions and 13 part time positions(including a PT Senior
Citizen Aide II on Fishers Island). Currently all staff is cross trained in at least one additional job function
and has received CPR/AED certification.Professional trainings specific to job functions and mandatory
trainings(Workplace Violence Prevention,Bloodborne Pathogens and Right to know)were conducted
while staffing schedules,program design and implementation were reviewed.to maximize effectiveness and
efficiency.
PROGRAM REVIEW 2013
In 2013 we provided comprehensive services in the following areas*:
• Home Delivered Meals(26,617 meals).
• Congregate Nutrition Program(13,571 meals).
• Emergency Preparedness Meals Program in conjunction with the Suffolk County Office for
Aging(1,684)shelf stable meals provided to Southold seniors).
• Transportation services
o Regular Route to the Nutrition Center(7,191 passenger trips)
o Demand Responsive/escort to essential medical appointments(750 passenger trips)
o Weekly grocery shopping,banking,pharmacy trips(905passenger trips)
• Senior Adult Day Care Katinka House(14,597 hours of respite).
• Monthly Caregiver Support Group(12sessionswith 80 participants overall)
1
continuing initiative to improve overall operations and reduce carbon emissions. In 2014 our plan
is to add additional electric vehicles to our fleet:for fixed route transportation/home meal delivery
and acquire a dual port commercial charging station at the HRC through a grant from NYSERDA.
An important component of the fleet management plan is the formal reporting system generated
monthly that provides valuable data(attached).This information provide the framework so more
informed decisions can be made regarding operating strategies and replacement and/or purchase of
vehicles as we move forward. Our goal is to reduce fleet operation costs by at least 20%for 2014.
• The satellite senior congregate nutrition program was initiated at the Recreation Center.The
program provides lunch to seniors at the regular senior club meeting twice monthly and is open to
any senior 60 and older.The goal of the satellite program is to afford greater access to'all seniors,
particularly those in easternmost areas.of Southold Town,to participate in our congregate dining
program and provide them with the opportunity to learn more about their senior club.A grant of
$25,000 was received from the New York State'Office for the Aging to purchase equipment and
"make improvements to the Human Resource Center,and the Peconic Recreation;Center.All
equipment,furniture purchases and exterior cement work were completed in-2011.Renovation
work at the Peconic Recreation Center was completed in 2012.We received final approval.for a
staffed vending operation at the Recreation Center and received our food service permit from the
Suffolk County DePartment of Health`in October 2013.
• Implemented the Equal Access to Services Plan to provide reasonable,timely,and appropriate
language assistance to the limited English proficiency(LEP)population in Southold Town. In
January 2013, Southold Town Human Services entered into a servicelagreement`with a telephonic
language interpretation and,translation service.to,ensure,equal accessibilityto all services:
Targeting underserved low income minority.elderly will remain&priority as mandated by'the
Federal.OlderAmericans-Act --- - --•' -• •
The Town Director.of Human Services continues to serve.as Chairpersonfor Suffolk County's
NY Connects Program.The'Connects Program is New York's vision+for.each'county'to havea
single point of entry for accessing community based long term care service for residents of all ages
and to reduce fragmentation. Suffolk County Office for the Aging"(SCOFA)')i as'been designated
as the lead agency-and will work closely with the Departments of Health, Social Services,and
Handicapped-Services.-SCOF-A has:a-dedicatedphone"line,-to,assistvSuffollc Countyresidents with - "
information and referral to appropriate services at the county and town level. Screening for
eligibility and public'education:are also'key-components of the-Connects program.
• The Town Director of Human Services continues to serve as a Deputy Emergency Preparedness
Coordinator and Emergency Shelter Manager.The Human Resource Center,750 Pacific Street, is
designated as.a Special Non Medical Needs'Emergency Shelter as part of the Town's Emergency
Preparedness Plan. Seniors with special medical needs are continually encouraged to contact the
Suffolk County Emergency,Preparedness Office to determine if they meet the criteria.for inclusion
in the registry. Seniors enrolled in our home delivered meals program requiring special medical
needs consideration are registered online by our Caseworkers with follow up provided by the
Suffolk County Office of Emergency Management.In the summer of 2013,the HRC served.as an
emergency cooling center for town residents.
• Continued collaboration with Eastern Long Island Hospital's Geriatric Center of Excellence
allowed us to provide additional client support and enhance our comprehensive planning for our
senior community. Information gathered from focus group meetings and senior community needs
surveys allowed us to develop a more effective framework of services based on our findings.
Valuable information and recommendations,were incorporated in the senior services component of
the Human Services Chapter of the Southold Town Comprehensive Plan. Senior Services in
conjunction with ELIH Senior Options and Solutions Program hosted a monthly wellness series
throughout the year that covered issues important to seniors to improve their overall health.
3
• Implementation of the Living Healthy Workshop, also known as the"Chronic Disease Self
Management Program"for Southold Seniors.This statewide senior education series developed by
Stamford University is clinically proven to improve outcomes by helping seniors learn to better
manage chronic health conditions.The Retired Senior Volunteer Program subcontracts with
SCOFA and is the agency designated to provide the instruction to seniors throughout Suffolk
County.The program will be offered at the Human Resource Center beginning in March 2014.
• Secure grant funding for the establishment of a NORC(Naturally Occurring Retirement
Community).Currently four census tracts in the Town of Southold'meet the eligibility criteria for
funding.Once funding becomes available,a joint proposal will be introduced,prepared and
submitted through a collaborative effort with ELIH, South Oaks Hospital,Mental Health
Association of Suffolk and the Town of Southold.The 2010 US Census marked a 3.53%increase
in the senior population density of Southold Town from 28.7%to 32.23%). Suffolk County's 60
and older population density also increased from 15.8%to 19.1%of the overall population.
• Development of a new portable handicap ramp loan program for residents in need of a ramp to
access their home during a period of temporary disability.Ramps•will be purchased through
donations and Community Development Block Grant Funding for-2013/14.Installation will be
provided by Maintenance Mechanics under the Town's existing Residential Repair Program. -
- Priority will be given to low income elderly.
5
Human Resource Center-Fleet Management Report-Vehicles
January 1,2013 to December 31,2013
HRC VIN Asset Owner Make Model Year Passenger Tires Filter Oil Total Annual 2012 12/31/2013 Annual Maint$ Condition Year Projected
ID Tag last 4 Number capacity Mileage Mileage Gals. Gals. Malnt$ Jan-Dec Retired year to
�'.�rF:v. ';arm. • racs:Y: rr•�•s� s :TM.
. .IM
MVO tar-•. .204 .crkr12 2013 : FuelFuel 2013replace
*��
(1011111*PH3600x 10 30 MOW 0 I 0 O,O ..rz Os i. 1,ERY POOR$20121 '4'AV.:M.7
; r
Nl�'�?p 6369 RETIRED Mal F,ORD.�:-�w. TA r"'{-1998: �
N2c•:g .914.41:10MTO FO WiiiVE Ma AVM 172751,5nmgram two ma maw= • mil raw mom mom FAR te.,•. l+": 2014 �'K.'=
N3 4502 2669 TOWN FORD E450 BUS 2000 20 LT225/75R16 PH2 10W30 83,769 773 0 0.0 $3,973.85 $1,697.82 POOR 2014
��*�1',�M taps r;��.: �.r+r�,• :�.. �ra7e; Arm
'as:- •, Milli -�,.;�. � a. „+�
N•4 s it4s 4501 • 2668 tTOWN F.ro T225 SRi6.t VMS,MIMI 0' °``•r 0 ' . ^.0 0 : !$ 67 14V$O OOF a;2 FAIR r;? ,L' ,n'; r¢2014P� :`
.�'�� dt�as roam 2000.!,�'..� 20.a.
N5 905 2913 TOWN CHRYSLER VOYAGER 2003 5 LT215/70R15 PH16 10W30 81,668 10,272 : 320.1 605.4 $1,036.31 $1,459.78 GOOD 2015
�'='"�`^"�r;-3,,.. �_; 'DIN
gr.�h•Lct'+t •aca� rgc: �'. w ?Mil-
� Mill
* �st�:r >a,: -,yam, - i�s:'t ' . � ..,...,E.t s:a=�e.,.._,�a:a
N6^�?�:s 2086yca TO•W DODGE' ,GRD`;CAMN�+„1994!NCt+'1 Minn•1OW30.;24;935 -�n 0 r "�' �y.,v#-��r ;• 1 fl- '3-- 2O1-1 _ rY 201=1rr;,,,,-„
0; OAtx e'CJ 50:00'F2 50:00.
N7 7845 3147 TOWN CHEVROLET VENTURE •2004 5 . .:LT215/70R15 PH3387A 10W30 56,208 10,134 325.1 566.5 $781.78 $679.30 GOOD _ 2016
N8 6400 2593 TOWN FORD:- CVC '2000 ; _POLICE- LT225/60R16 PH2 10W30 146,793 1,848 73.5 132.3 $493.96 $152.00 VERY POOR. 2014
N9 7715 2891 SCOFA CHRYSLER' VOYAGER 2003 6 ! ' ' LT215/70R15 PH16 10W30 96,779 10,300 268.4 555.9 $764.06 $1,514.37 GOOD _ 2015
N10 6740 3374 SCOFA- FORD 4DC BUS 2005 14 LT225/75R16 PH2 10W30 84,357 4,718 107.1 570.6 $4,169.55 $728.97 GOOD 2015
N14 3233 2278 TOWN DODGE RAM '1997 7 - LT235/75R15 PH16 10W30 142,754 7,6
-. 20 302.7 540.6 $1,578.24 $947 73 POOR 2014
N16 7104 2704 SCOFA DODGE - TK VAN 2001 7 •T LT235/75R15 PH16 10W30 92,578 5,527 204.9 372.0 $467.16 $2,080.68 GOOD 2016
N17 1332 3645 TOWN CHEVROLET MALIBU 2007 4 65R15 84082 10W30 5.4,971 9,4183 186.2 361.8 $205.51 $836.21 VERY GOOD 2017
N18 4102 3667 .SCOeFA, CHEVROLET EXPRESS,
EXPRESS, 2007 8 `-' :t LT235/75R15 AC48. 10W30 38,696 6,900 , 300.4 573.7 $355.66 $251.81 , VERY GOOD 2018
N19:S,<•'^xy,.r 9 3. .y.,, TO. FORD •r Nit Vol •' p�a re =, tiv-t�,. mat re g t' r T '.szw.;ar:_ r tr r. , 6; 11- .r,e l.r_.3.r.>;�,Vozi _�r;1
as.. jM1 �� 00 a .OIJCE _,P,H2 10 415,537a !p 0 - •0.0' $0.00 ; 50.00 •.,w�+„ '. 3011{ E,2012z�`..{y.-„>;f
N20 1057 3908 SCOFA FORD , E450 BUS 2008 • 12- LT225/75R16 PH2 10W30 26,431 13,986 1043.2 1,707.7 $1,662.73 $1,044.97 VERY GOOD 2019 _
N21 3573 4174 TOWN FORD BUS 2011 ' _14, LT225/75R16 6,854 5,253 321 588.7 $165.00 $199.19 VERY GOOD 2020
N22 7091 4139 TOWN FORD-, . 'ESCAPE.. 2012 5 71 ' ::P23/70R16 4,522 5,365 151.4 255.3 $190.00 $65.84 VERY GOOD 2022
N23 5378 4223 TOWN FORD ESCAPES:. 2012 5 , , 'P23/70R16 2,410 5,512 121.9 272.0 $90.00 $622.66 VERY GOOD 2022
N24 8851 4263 SCOFA ,FORD BUS -012 14 LT225/75R16 , 551 9,731 582.2 1,228.8 $15.00 VERY GOOD 2022
N25 8558 4341 TOWN FORD _ FUSION 2013 . 5 179 , 1.1 22.0 $257 70 NEW 2022
N26 8165 4366 TOWN NISSAN LEAF -2013 4 - NEW _ 2016•
- - 167,601- 107,601 4309.2 8,353.3 $20,829.15 $12,554.03
Adjusted Gals Fuel 2012: ' 2378.8 *Lease
I 6,688.0
HRC ANNUAL VEHICLE OPERATIONS/TRENDS 2008-2013'
2008 2009 2010 ,2011 2012 - 2013
Total Annual Miles 126,658 111,593 87,295 _99,478 '95,010 107,601
2008 2009 2010 2011 2012 2013 :
' Annual Gas&Oil $26,342 $16,494 $18,172 $30,801 $28,017 $23,449 ,
2008 2009 2010 2011 2012 - 2013
Annual Maint.&Repair $8,975 $15,486 $9,623 $11,379 $20,829' $12,554 '
2008 2009 2010 _ 2011 2012 2013
Annual Gallons of Gas 0.0 0.0 0.0 0.0 6,688.0 8,353.3
Total Costs: $35,317 $31,980 $27,795 $42,180 $48,846 $36,003
Note: 2013 Annual miles and gallons of gas compiled from fuelmaster Annual Gas&Oil/Maintenance compiled from General Ledger
Annual Maint. & Repair Annual Gas&Oil
$25,000 $35,000
$30,000 '
uoll
$20,000 '�
$25,000 '1 ' S 4
$35,000 a�
$20,000 •
+-r�,
(.1-‘
■Annual Maint.&Repair �a ''� '.s ' `� �a •Annual Gas&Oil
:::
$ 1,
$ 4,3 i A
,, , . ' t a7
,,
yy,.,�
b
J Y^'
$0 so •
2008 2009 2010 2011 2012 2013 2008 2009 2010 2011 2012 2013
Total Annual Miles ,Annual Gallons of Gas
140,000 9,000.0
i 8,000.0 r a'
120,000 s, ; ids
Yfi 7,000.0 v u
tt.511
,
s. 6,000.0 t.', r w
100,000 „::.A.,. �1_ k�„'
n'It, ,•�,' y,..- ,..-0J, 5,000.0 R'a2 t `4.
if 5- o c ,,:
80,000 ',-1). 't, - $
-,,,,o, 31, *e�.0 Y 4,000.0 '•
a L,;'74-' i-, "10” r '. _ t
a
'y;'. kt;•,7 a,, ey r{' ■Total Annual Miles 3,000.0 a60,000 ',":1;”' -e...�' Thi. 'K../
v,`� ;Si, Il Annual Gallons of Gasy,' r' '(• 2,000.0
40,000 &'« •- -r 4 .. w .. a 1,000.0 _ «
1v - :� _ ham: 14,E .Y
xy "t.. ✓'k• a . ° ., , 2008 2009 2010 2011 2012 2013
20,000 •.j tid - . -.
{
Ile. OW :1- "S ' Asa, '2012 Fuelmaster data available 3/22/12-12/31/12.
.,. iY y'qq "-`` Represents an annual projection based on 9 months of data.
0 z`s .'•' s'
2008 2009 2010 2011 2012 2013
, .
Southold Town
Police Department
e , ,.., , 0 -,
M .
POLICE
.. . , loaf ---- -.
To: Mr. Phillip Beltz
__
From:Martin Flatley, Chief of Police
CC: .
'',FC0ii)E0 Joy,
Date: 2/13/2014
Re: State,of-the Town Address .,
. •
. • ,,
Despite the challenge of operating at a significantly lower manpower level our department has still
accomplished the following during the year 2013:
,
One of the most serious enforcement concerns for our department remains the operating of both
motor vehicles and watercraft while under the influence of alcohol and narcotics on our Town roads
and waterways.To address this concern,we actively take part in both the East End STOP-DWI and
- STOP:BWI-Task Forces coordinated through the Suffolk County D• 1 •ct Attorney's Office,in
which we combine with other East End Police Departments to concentrate our efforts,using a large
compliment of officers at sobriety checkpoints and saturated patrols on both land and our
*ateiys,'f'This has resulted in over 115 DWI arrests(in our Town not including Task Force
activities)and several BWI arrests.
We continue to,1;.vcirk with,the seven various school districts in Town to address security concerns
on their campuses in the light of the violence taking place throughout the country in our schools by
conducting Active.Shooter training with all members of the department,to better prepare our
officers shonld we ever need to respond to such an incident
Our department alsotoolc delivery of a long awaited Command Vehicle which was purchased
thrxiug;h'thed'isr:"Sixitn.Tg ofa2009 Buffer Zone Protection Plan grant to address our needs in
responding to and coordinating all responses to both the Plum Island Animal Disease Research
Center and theCrosS,Sound'Ferry.Attached is a brief fact sheet on this vehicle if needed.
We did expend a considerable amount of time and manpower to address a community's concern
over a vineyard that was Operating at an unacceptable level over the'past 2-3 years.Through active
enforcement we were able to bring this vineyard into the court system with the NYS Liquor
Authority and achieve a successful outcome for the residents affected by this business.
We continue to take an active role in the planning and implementation of the numerous special
events that take place in Town between festivals,foot races,bicycle rallies,street fairs,parades and
other local events that have multiplied over the past 5 years.This continues to be a large challenge
1
because of the higher volume of traffic using our local roadways and the number of summer visitors
frequenting the North Fork.
Our most pressing goal for the calendar year 2014 is the hiring of new police officers to
attempt to bring our department staffing close to where it is designed to be,so that we may be
better equipped to serve the people of Southold Town.Restoring these levels would enable
our department to take an active role in enforcement issues on our roadways and waterways
and return to deploying officers on bicycle and foot in various neighborhoods and business
districts in an effort to have a community-oriented police force.
•
•
•Page 2
Police Department Command/ Communications Vehicle
Provided through a grant through the 2009 Buffer Zone Protection Program , which is a federal
grant administered through the NYS Division of Homeland Security and Emergency Services
Office of Counter Terrorism.
Project Goal for the Grant:
"To Increase the preparedness capabilities surrounding high-priority critical infrastructures
and key resource assets."
Grant was written in 2009 with the theme:
1. Both of our department's critical infrastructures, Plum Island Animal Disease Research
Center and the Cross Sound Ferry System are located in and off of Orient Point. -
2. Our Headquarters and Dispatch Center is appx. 15 miles from both locations. We need a
vehicle capable of communications and command to coordinate any response to
incident at either location.
3. The vehicle needs to be equipped with radios that give us the ability to communicate
with all agencies that would be involved in a response to these entities: (2) Police radio
bands, fire department bands for all North Fork Fire Departments, U.S.C.G. channels,
marine radios for ferries for both locations, Department of Homeland Security radios,
-------------the-pr-ivate-secur-ity-r-adios — — — — - -
In 2010 I participated in various assessment meetings and exercises with the Department of -
Homeland Security personnel to assess if our project would qualify for this grant money.
On September 9, 2011 our department was awarded a $194,000 grant for this project, which is
.. a non-matching, 100% reimbursement grant.
The Spring of 2012- we started to meet with various specialty vehicle manufacturers from
across the country and eventually settled with LDV from Wisconsin, because of the quality of
their product and their ability to accommodate our needs.
Spring of 2013- signed contracts with LDV and production of the vehicle began.
Our department took possession of the vehicle on December 30, 2013 with the final cost of
$184,000.
Vehicle Contains:
• (3) dispatch stations equipped with the aforementioned radios and an additional
workstation
• Conference area for(6)
• A Pelco camera system with a 26' extension camera system which feed video into all
workstations inside the vehicle andremote locations. .
• Capable of independent deployment with onboard generators, heat, A/C- all critical
when operating in the field.
TRUSTEES 2013 REPORT AND 2014 GOALS
Here are some excerpts for the State of the Town Address taken from a piece I
wrote describing the Town Trustee response to "Sandy" which dominated our
lives and the Trustee's workcalendar for most of 2013; the workload therefrom
has only abated slightly as this wonderful winter's weather settled.in.
135 Emergency Permits Authorized the repair for up to 2 miles of coast.
340 Public Hearings were held for "Major Projects" leading to authorized repairs for up
to 3 miles of coast, for erosion protection and sea-keeping structures, exclusive of
docks and home construction.
125 Administrative "minor" actions were considered, many leading to approvals needed
to repair or modify partially damaged previously permitted structures, covering up to an
additional 1 mile of coast.
800+field and compliance inspections by the Trustees, made individually and asa
group.
1400+, the total of inspections and actions on well over 6 miles of Town coastline in the
year after Tropical Storm Sandy.
In addition to meeting the severe time demands associated with the above post-Sandy response,
the Town Shellfish Advisory Committee, chaired by myself, along with Trustee committee
members Mike Domino and Jim King,working closely with the Town Engineering Dept. and DEC
certified resident volunteer samplers on the shellfish committee, began rolling back creek
shellfish closures with an major upgrade in the classification of Mattituck Creek.
The committee members also performed DNA sampling in several creeks, underwritten by an
increase in mooring fees, to ascertain the sources of bacterial contamination contributing to
shellfish closures. The samples are in their final stages of laboratory analysis at Cornell with a
report expected shortly. Stay tuned...
2014 Highway department
Since I was not the HWY Superintendent in
2013 I can only give you the Goals and
objectives for 2014.
A quick snap shot of my first 6.0 days as.
superintendent. January 2nd my first day in
office, Snow storm Hercules hit the north
folk with 8-inches of snow. Since then we
have had 14 named storms come through the
North East hitting Southold Town.
Watching the snow storm pattern like
buying commodities on the stock market I
kept one step ahead of the storms with my
purchases of fuel, sand & salt never running
short to keep our town roads clear & safe.
Goals & Objectives for 2014 are as follows:
Installing a central fueling station with two
10 thousand gallon tanks (one Diesel, one
Gasoline) at the HWY yard for all of the
town vehicles to use.
Constructing-a new maintenance garage to
service the fleet
Construct a large storage building to keep
the equipment out of the weather for longer
longevity of the. Beet.
Replace some older equipment with new
trucks as per the budget allows.
Purchase more equipment by selling older
ones to purchasenewer ones with those
funds.
Construct a new ADA compliant entrance at
our front office entrance
Working with the engineering department
on local drainage projects.
Start a comprehensive town wide preventive
maintenance storm drain cleaning schedule.
Instituting a proactive sidewalk maintenance
program to prevent personal injury
STATE OF THE SOUTHOLD TOWN
RECREATION DEPARTMENT
2013
I/ $oteau?p,
• cf* 4104
c 01
•
The Town of Southold Recreation Department strives to maintain and enhance
the quality of life for all residents of Southold by providing park, recreation and
leisure opportunities through organized programs and by acquiring, developing,
maintaining, preservirig, and enhancing recreation areas; open spaces, and
facilities in the most;cost-efficient manner. ; The department constantly pursues
excellence and •dedication•in providing the'bdst'possible services within resource
and budgetary limits.
The department's rolejs to ensure that.residents_haye.as many opportunities as
possible to develop'healthy and happy lifestyles through .the pursuit of positive
leisure time activities,and_ the;d.evel.oprnent ofnew skills. This,is_best achied
when we work with,and'lister to our'commurive
ity. it is�`the ,goal of the Southold
• Town Recreation Department to provide and promote recreational activities that
appeal to and accommodate the'current and future needs of our residents. To
ensure that this goal is accomplished, we will continue to improve our current
services and aggressively explore additions to our existing programs.
The Recreation Department had a good year considering the somewhat sluggish
economic conditions. One of the ways we measure our success is by numbers of
people served and revenue received from program fees. Throughout 2013, we
have added many new programs and activities including conversational Italian,
fuel cell car, re-entering the workforce, relationships: finding the right one, — --
robobugclass, backgammon, Japanese .cooking & sushi, making, solar bugs,
solar power, unlock your creative potential, high blood pressure & the DASH diet,
introduction to Microsoft Excel, growing your own food, homemade jam making,
kayak sunset tours, Gracie Mansion bus trip, carnivorous plants, cheerleading
fundamentals, stocks & bonds class, NY Jets bus trip, and a few others. We
have continued to offer a wide variety of programs, activities, and bus trips for
residents of all ages. Class participation numbers over this past year were
exceptionally good as many programs were filled to capacity. Here are the
approximate registration numbers:
Registration Statistics 2013
Approximate number of people registered for programs
Winter 550
Spring 670
Summer 815
Fall 700
Beach attendants once again only worked part-time (Friday – Sunday). This
resulted in huge savings for the town while at the same time still. providing
basically the same services for residents.
•
For the upcoming year, some general goals include:
•Make residents aware of all recreational opportunities offered throughout the
town in addition to those offered by the recreation department.
•Provide high quality recreational programs and services throughout the
community that provide fun, educational, accessible and safe environments for
people of all ages and abilities.
•Support basketball, volleyball, tennis, soccer, ,baseball, softball, and other
instruction and participatory_prograrns for all age, skill level, and:income groups
in.,the community. .
•Consider joint ventures with other public and private agencies.
•Increase communication and outreach to community to "get the word out"
regarding events, programs, and resources.
•Seek and purchase available land for additional sports fields such as soccer
and baseball fields in order to accommodate the increasing volume of users
looking for field time.
•Make the Southold-Town Recreation Center a,Wi-Fi: .hot spot. We have been
receiving.numerous requests regarding being able to,access the..internet.at,the
recreation center.
•To enable residents to have the opportunity to'regi'ster for recreation programs
online;from the comfort of their home.
•Continue to cooperate With the` local schools for`use of sdhool facilities to
conduct our recreation programs and activities.
•Seek opportunities to enhance current recreational sites in a manner that
encourages an'increase in positive,"self-directed recreational' use of the facility
such as walking paths, signage;picnic tables, bike racks,`benche's,-and attractive
surroundings.
•Encourage•communication .between-the Department and1he general public,
elected officials, recreation interest-groups; students, seniors and others through
open meetings, questionnaires, newsletters, brochures, personal contacts and
other. means.
•Survey;customers to-meet their,needs,requirements, and.expectations.
•Use all forms of media to communicate_ with .the, public_including local cable
channel, recreation-department website, e-mail groups, radio and print media.
•Provide a varied program offering activities and programs not being provided by
other organizations and groups.
Respectfully Submitted,
jsze„,_
Ken Reeves
Recreation Supervisor
HISTORIAN'S OFFICE REPORT TO SUPERVISOR FOR 2013:
The greatest honor I had in 2013 was being asked to speak at the First Presbyterian
Church in Southold in-June for;the dedication of-the Memorial Garden.The garden was
dedicated to:the memory of Dr.John C.W. Campbell who was my'doctor for a long time and
who delivered two of my children.The only other speaker was Supervisor Scott A. Russell so I
was in very good company.
The request that turned out best was that ofthe woman from Minnesota who asked in
October if`-`.someone from mi office" coui go to_a cemetery in.Orient and take photographs
of two nineteenth century gravestones of her ancestors. I was puzzled about how to
accompli'sh.this when,Alyxandra Sabatino.,from•the Planning Department:volunteered,to look.
She and Brian Cummings, also'from the'Planning-:Depart'mentfound thegraves an'd
photographed them.,Aly sent the•pictures by email to Minnesota.
What was I most happy to get outof?.I was invited to spend th"ree'days at the M'aritirtne
Festival in Greenport talking about oysters.
,Mostpeculiar?A m an.whowanted.aerial photos•• of Soundview Avenue in.the.1930s
also_wanted to-know".myiarea:of-expertise•.',and who,l:worked--for. - '
Other than these hig•hl,ight-s,;there.were,many.,,many requests;for-histories.of houses;
some:from local Realtors,,evenzmoreiromprivate-hoineowners. •
As usual there were countless_requests for research into_family.history..:Many-p.eople
wanted to work ontsaving`-Saered,Heart`Church-in•Cutchogue,1:wrote a blurb'for a'good'book
on Shelter Island History'`a`nd•also wrote article`s on Southold`History.
I like my job'F mensely, enjoy being a'public servant and.hope-to go on doing it to the
best of my ability. I'm not sure yet what 2014 will bring but know I can count on requests for
genealogical research, histories of properties and neighborhoods,and a few surprises.
Planning
2013 Year-end Report & 2014 Goals
2013.Year End Report
A.' Planning Board Applications
Applications Reviewed 161
Work Sessions ] 25
Public Meetings ' 12
Applications Received * Site Plans: 12
Subdivisions: 13
*Subdivision application includes each phase:
Sketch,Preliminary,Final Total: 25
Applications Completed * Site Plans 15
Subdivisions: 0
Lot Line Modifications: 6
*For Subdivisions,only a Final Plat approval is
Total: 21
counted as"completed."
Fees Collected j Application Fees: $29,816.90
B. Coastal Consistency Assessment Reviews (LWRP): 462
C. People served: 462 total
1. Planning Counter: 356
2. Requests for information and'FOILs (some overlap with Counter visits): 106 total
Requests: 43 _FOILS: 63
Please note: the above numbers do not count additional people served via phone calls
and e-mails.
D. Planning reviews for other boards: 20 total
1. Reviewed for Town Board: 10
•
2. Reviewed for ZBA: 10
E. Comprehensive Plan Update
1. 'Chapters drafted
• Natural Resources Chapter
• Natural Hazards Chapter(formerly known as Disaster/Emergency Response)
2. Began work on the draft Land Use Chapter
Planning 2013 Year-end Report
F. Other projects & accomplishments
1. Began work on the Hazard Mitigation Plan Update with Suffolk County and the
Town's Emergency Preparedness Team.
2. Completed zoning for Plum Island.
3. Prepared a preliminary draft for discussion of zoning for solar power generation
- facilities on industrially-zoned land in Southold.
4. Worked on improving the efficient processing of applications
5. Began developing standardized,policies for following up on expired or languishing
applications
6. Continued improvements to the Town's website.
G. Projects with Grant Funding
The PlanningcDepartment managed eight grant projects in 2013. Grant management for these
grants included the following:
• coordination withotherTown offices
• coordination with outside agencies
• coordination with consultants involved in the work plans
• preparing and submitting vouchers for payment
• preparing and submitting.therequired quarterly reports
Below are details on the work completed on-grant-funded projects:
1. Stormwater Watershed and Sewershed Mapping Project
• The project is 80% complete
2. Goldsmith Inlet Watershed Restoration Grant Project
• Submitted 1st Voucher for$86,573.07 in June, 2013. DOS is processing.
• Completed Tidal Prism Study
• Completed DNA Source Tracking Analysis
• Completed Bathymetric Study
• Permitted debris &phragmites removal projects (remains ongoing)
3. Stormwater Management Phase II Grant Project
• Extended project deadline to May 2014
2
Planning 2013 Year-end Report
4. Impaired Waterbody& Subwatershed Management Plans Grant Project
•' Compiled information for Voucher 1
5. Stormwater Management Town Code Revisions Grant Project
• Submitted 2nd Voucher for$29,482 reimbursement to the Town
6. Hashamomuck Pond Watershed Management Plan Implementation Grant Project
• Submitted 1st Voucher for$89,431.11 for Laurel Ave. & Long Creek Dr. projects.
7. Planning and Development of Southold Town Code Revisions (LWRP/NYSEPF)
• Submitted Voucher 5 in the amount of$30,815.15
• Awarded time extension for code revisions expected following the adoption of.the
Comprehensive Plan Update.
3
Planning 2014 Goals and Priorities
2014 Goals & Priorities
1. Current Planning Board Applications
• Continue to find ways to increase the efficient processing of applications
• Complete standardized policies for following up on.expired,or languishing applications
2. Comprehensive Plan Update—complete the remaining chapters:
• Land Use
• Infrastructure/Transportation
3. Continue working with Suffolk County to update the Multi-Jurisdictional Multi-Hazard
Mitigation Plan.
4. Continue to work with the Economic Development Committee to further the Town's
economic goals.
5. Design and implement in-house Planning Board training sessions for 2014.
6. Schedule additional Fishers Island visits to review any open applications, and conduct
planning-related meetings, including Comprehensive Plan public input meetings.
7. Hamlet Study Implementation I Grant Project (LWRP/NYSEPF)
($395,247 remaining in budget)
• Amend work plan and budget to shift a portion of the funding to Coastal Resilience
Planning
8. Hamlet Study Implementation II Grant Project (LWRP/NYSEPF)
($55,858 remaining in budget)
• Continue to track time spent on the Comprehensive Plan Update as match for the final
task of designing and producing the finished plan in digital and printed form.
• Pursue an upgrade to video-conference quality by upgrading equipment to improve the
quality and resolution of the images to better serve the public process.
• Amend the work plan to allow additional funds to be allocated towards a graphic design
professional to design and format the completed plan, both online and in print.
9. Goldsmith Inlet Watershed Restoration Grant Project
($222,882 remaining in budget)
• Voucher 2 will be submitted by April 2014
• Continue supporting debris &phragmites removal projects.
4
Planning 2014 Goals and Priorities,
• Continue to implement Bathymetric Study
• Modify budget of grant
10. Stormwater Management Phase II
($160,000 remaining in budget)
• Work with Stormwater Committee.to identify a stormwater retrofit project for RFP—
design and construction.
• Submit 2nd voucher
11. Stormwater Management Town Code Revisions Grant Project
($40,037 remaining in budget)
• Work with Stormwater Committee to determine the next steps to complete this work
plan.
12. Impaired Waterbody& Subwatershed Management Plans Grant Project
• Working with PEP program to finalize and submit Voucher 1 in'the amount of
$80,000.00. Town costs of$40,000.00 for the Waterbody& Subwatershed Management
Plans will be reimbursed-in full:
• Work with`Stormwater Committee to determine next steps.
13. Hashamomuck.Pond Watershed Management Plan Implementation Grant Project
• Town Engineer to meet with Highway Superintendent to discuss completing storm water
projects in-house.
• Meet with NYS DEC to review projects and request funding($196,000)be moved to
priority projects in the watershed.
• Submitted.1St.voucher
• Amend work plan to shift monies to water quality:testing program for Hashamomuck.
14. Planning and Development of Southold Town Code Revisions (LWRP/NYSEPF)
• Amend the work plan to support the preparation of the Land Use Chapter of the
Comprehensive Plan Update.
15. Stormwater Watershed and Sewershed Mapping Project
• Voucher 1 to be submitted in the amount of $26,506.80 + in early 2014
5
'
Building Department Permit Totals 2013
L
-v't. 7477-igz.'-' 0-tAutzw-47--a m: -.h-br iti, A-i-': ivi.4- -: J '...11:''WI rigl Weilii:F-3 F7--rcil T-1AF
II t - '• ']•-•?ta,i-,=V:,":) ,,,.' e5-V;g41.-0,, • an 1 e . . pr, ,. - u lo a s
7 ii'Ai '-' '' i -2:..-P4 1,?:•_1.4-70"41 4,-.:,..,:a.z.:i ...:17_r.:te,..-:. ,,,,•4±,,,,,,,o-,1
[
-z,,,,-.., ffi.,7-_,: .,-;:tc76,5T7-7-4,7.7.ms,7711:wri.:7---„,- i.,7.4,- .- ,.-.,,,,,,k -- .-7.-..- -1,-.,,,.-,,,,,,. ,,,,*,,,,,-: 4.:!,,,:,,,,,., rwnt.,7,79F:tv,-,,-7, ,.:,. .,,A.:q .7::?7,.-',4k1V•
..),z..-.......- .41;R:..V;,;;:i.:., ...r2fe2:411. ..v i;'....1E.J-t1 '?' ''. . ". '',.,-°,61,' ti. ,,-,,.. °_.',105' ''.°L.,;' ,' .._X e'r".. .-'.°R r• r. '':4°...;•A P--4-..:_•_--1.`rii.1:::''N'i r...‘ed1::::21 ...4:15.2.;,g C'S>',Zt.'s;A
i •, .
3 B. P. Residental (1-2 Fam) 31 4 5. 3 , 5 4 5 5 4 4 5 48
_ .
: .... : .
4 B.P. Commercial 0 , 0 0 1 07, 1 0 1 1 3 - 1 1 9
5 B.P. Hazardous 0 0 0 0- 0 0 .. 0 0 '0 0 0 0 0
.
6 B.P. Multiple Residence 0 '0 , 0 0 0: 0 0- 0 0 0 0 0 0
. .
7 B. P. Reno Residental 29 15 24 34 -32 17 26 21 29 27 , 27 21 302
. .:.
• .
8 B.P. Reno Commercial 1 • . 3 0 4 4 4, 5. 5 5 2 2 4 39
..c. ,
Total Bldg Permits 1l--*Il ii 1 ' 35 32 ' 4 as 34
33z ::-1CL,:-48....„, - r,s‘,. .!_4 - - ,. 31 398
1:41,-.41t4i4 q1J.47;2t,l':..; W..-".:•:•Irt... :1,
r‘ettodri4w.,ermitso.--,. . ,r-,.=,; -,!-;:-:,e,i,T,',..-4sF.,,,,,-, -,,,,,,.,,,.., Al °'.,-., . k Z'Ft, 1.,!.°44'_, •-..;;;:17:'4 :t.'.;414_''i °,5°,,i-y4 x',,,I..,*.•-•01 :,,,..,._•:';'-_,..,1 a a-,,,,,',::::1 :,,:-.•:--1.;:.4 _.,...,v,.;;4fit
Accessory Apartments 0 , 1 0 0: 1 0 0' 0 0 0 0 0 2
B & B 0 ' 0 0 0 0 0 0 1 0 0 0 0 1
Deck 7, 2 9 6. 4 5 5 2 1 7 3 1 52
Demo 3 1 1 3- 2 3 4 1 1 3 - 0 2 24
. .
Flood 2 1 1 7 5 1 3 3 32 0 0 1 56
Pool 4 6 6 13 6 13 8 8 2 15 7 7 95
Shed / Garage 5 6 5 6 3 6 7 4 5 7 4 1 59
Signs 0 2 - 3 0 0 0 1 1 1 2 0 0 10
Tents 1 0 1 5 13 6 23 17 18 3 0 0 87
Other 10 7 10 10 12 11 14 16 14 19 10 16 149
9 Total Other Permits 32 25:;,' : 36 • 56' : :-:;,-45 .; 45 6'5 53 74 56 24 28 533
Disapprovals . 8 18 18 9 10 14 14 13 5 12 9 15 145
Renewal Letter 17 15 13 16 15 14 18 18 12 18 16 10 182 Page 1 of 3
BDSum-13(3)(2) 2/28/2014
- .
Building Department Permit Totals 2013
r-TE-T-7-'-g----z•,...,-;:•;zrA..rri,5447:_wtv,"‘ '' . .. -, ,,*' .....,---1 y-,,,,--f.•.,„ - :•:.,,,,,iv,.,..,,,;“ ., •n•-••-,,,,, m, _.„.---t, - .-----•
J..,ult•yA. ..ii-ors4. 0-C413:61 *63'40[13:. i-al-s
t:.---.,,,,....., z,:zr,_,..: ;,i1_."•!.,t,--Ar2,,,,t-ki.;,,;;;.,.. ,-„ _ -I - • -•,-,.. .„ ---"A"r.i.41,4 :..;.,-....V(..,4'4VIA,...1...Z.:ft i,..kq)."- '''''''''' - ' ...."-'''''''''44Na 1,..t7-:",'"7.-':'''..ii
' •: =‘,-1,,,.- V''',:l ' 4" ,' , ''.414',A'.. Ze - c,-, .,7..-.$4 , ..ziF1`. k&-:4. r. ,,,,. , „:. _•.. • wr4-7441,71I7',W
i:-P4.17.4i.‘ '',1,.:,.,:.:, 4 •-`;-14.,,-1.)-?. ,f,'- 1-.;',i,:=,,i
r
tiii.:,....-,46 'v,,,L.:,,,,-i..,:::1 •;-:, ,,i.,..a,.--. ,7:-.tylu,,
—
,,,.-
C of 0 Residental (1-2 Fam) 27 23 21 23 48 39 37 61 52 47 24 43 445
C of 0 Commercial 4 0 2 3 0 0 6 5 6 1 2 3 32
, , . ,_ • • .
C of 0 CoMm Assembly 0 0 0 0 00 . 0 0 0 0 0 0 0
C of 0 Comm Residental 3+ 0 0 - 0 0 0 0 0 0 0 ' 0 0 0 0
. .
PRE C of 0 6 5 4 4 6 5 2 8 3 6 3 7 59
• .
. .
Updated C,of 0 1 0 0 0 1 0 0 0 4 0 0 0 6
,...
Temp C of 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -
.
,
. ., .
10 C of 0 - Total Numbers 38; .281-,:: 27e.i 30. I tt" .-44-i: 45 74 65 54 54 29 - 53 ' 542
11 Stop Work 0 0 0 0 1 0 0 0 0 0 2 0 3
'F.1.,-,A,•••47...:....--47";.,v,..,.,,si,-7.72,722177-y„ 7.77,,,;,..,,g1 fr.c.77.:Fg5J pfm,,,y..4 - ,- rif?„,/itvri rg..7.7friirgrr,,,,:.5.''.-_-:;54'5`;-..-77.fp:T-775 -..7m.',*,l'clwx,7,,,,,,,s-4 rvtf171 fit'r'Metk
14 tOperfatintjeggrititS",- ;414".1 pt-fiNii.-4,0 eiett-,4,1 5:11t elk.g.-14,i ;P,'; i',.':#ti 6-,;;',4t4-'`iiiteitIfo,..,;")1r-A 'i).:.'1.4'..";:::i t',,,, L4-',7,t1 '''.*; :iht`l ieS4-ivA '2"•.%it;k:0
r,
14a HazMat Manu/Storage . 0
- .
14b HazMat ProcesS/Activity0
. .
14c Pyrotechnic in Assembly - 0
14d Assembly > 100 . 0
14e Hazard to Public Safety - 0
. .
. . 14f Other . 0
•
, .
. .
, -
Page 2 of 3
BDSum-13(3)(2) 2/28/2014
. .
, .
Building Department Permit Totals 2013
'S iit,r4,' 1.1). 0.9,1':-,j.-1:1. '. :.'‘"Ii:1-1.71s14\571"21,9 fr-8—'70,-AP i P-,-7.41.7ARFP-A VI-9-%Li1;79t--‘.al
W6Hy ts,..1 :7 ;IPX.-.4..:_ :7,1114.71M [MAI,Mar
30 ri -itglefOkri''m'i4e.;;Ri, el,31171---tY'omp la rirn R., C1 ..1-,';;;e1,..;.- '"14".:;‘'''. i-a4.} sk5v':;'''i:A P'... 1--410 r
M7.,,
t.„2„, ...ii..„...„...„.... .. ,..._...._„,...,.,,:....... .„, ..: .„,,.:,_,,.•.... ....4,.,
—,
30a Complaints # 0
. .
30b # acted upon 0
•,'7,, ----,...,,--—,--,,,,-477-.7"VI"-M r-7*.•"=" ,r 1-74","---,VZ 1"1-71Z* FIFOS 7 '-` '. ren:70:11 .-;'7•ZtMt nW,''.--t-r."17.: tr-72.r.:n !!"...,•--:F,'-'1'577:fr.•-ri:orm ,si,_;.7-.R.
31 Kiiikebviii-Offaviet-e"...:72.,-,T,F0 c.,'' .i4.4.[,..-,-,,,,,,,k.,,G,-,--, 4,-' -i.::.* -.:-., rg-1-?;:4 t.„ .•,— tH,- ‘,;--::,t ,..,',., 1..,•::,,
„.•?..,,... .,,,-..z.s.; i..}...:,,•.11f,,,,0„„as. „1„,-,?:Jari ::.-..,;,4 Ll..A4:,,itlr=i-g.,11 ,.:',. t. . -1:r-4.;:fit'::,' til,:t-i.:-.-;-A :i4--.,-:‘,D1 '.:ftig.i-,,41-.L.-1-LI
31a # of Complaints . . - ' -- - 0
31b # acted upon . 0
. ,
. _
Renewal Totals 'Electrical Totals "
January 1 $2,295.20 January $3,945.00
February $5,14785 - — jFebruary $3,485.00
March _ $2;304.20 ; - !March, $3,400.00
April $4, 94O 1 April $4,080.00
May ' $7,511.70 ! !May , $4,182.00
June ' $8 378:18 , !June $5,355.00
_
July )" $6,321:50 ' ' -,,Jilly _
$4,577.00
-
August $7,1,50.95 , - August- $4,790.00
:September $2,319.63 : ;September $5,121.00.
October $2,664.55 ;
October $6,900.00
_ _
November • • $4,960.13 . 1November $4,800.00
December, ,, -_ ' $4,395.20 c
!Deember
I $4,460.00
TOtalf 1, $57;5-42.49 ' " TOtal: $55,095.00
. ,
. -
Page 3 of 3
BDSum-13(3)(2) 2/28/2014
...ice...
g�FFO(,r =,
ELIZABETH A.NEVILLE, MMC e , t CO Town Hall, 53095 Main Road
TOWN CLERK P.O. Box 1179
Southold,New York 11971
REGISTRAR OF VITAL STATISTICS p "' 3FY 'j .1C � Fax(631)765-6145
MARRIAGE OFFICER �._�' �•�.. ! ��
� � Telephone(631)765-1800
RECORDS FREEDOM OMANAGEMENT ORMATION OFFICER
l *a'�', www.southoldtownny.gov
OFFICE OF THE TOWN CLERK '
TOWN-OF SOUTHOLD
Town'Clerk Report&Goals
• for
STATE OF THE TOWN REPORT
March 4,2014
Town Clerk's Office '
Elizabeth Neville,,Town-Clerk
•
This pa'st'year of 2013 has been a very busy one for the Town'Clerk's Office. Often refereed to as the
"D`oorwayto Town Government",the-majority-of telephone.calls.and Inquiries come into this office
first. We answer their questions, issue their permits or licenses,receive and file their reports and
information as needed. If necessary,we refer them to another town department or other level of
government to serve their needs. The administrative duties of the Town Clerk under NYS Law are
endless,yet do not necessarily result in an issued permit or license or money collected. The Annual
2013 Town Clerk Financial Report is also attached.To attempt to estimate the number of'people
served by the Town Clerk's Office would be near impossible. We continue to serve as many people as
possible in the most'efficient and timely manner`.
The Town Clerk's duties are many and varied,serving as Clerk of the Town Board;Document Filing
Officer of the Town; Fiscal Affairs Responsibilities of assisting with the audit and processing of claims
and vouchers and the town budget; receiving and recording of claims for damages again the town,to
name a few. Most permits are issued from the Town Clerk's Office,with the exception of'Building
Permits, Planning Board and Zoning Board of Appeals approvals, and Trustee permits. The Town
Clerk also serves as Freedom of Information Officer for many requests received for which the Town
Clerk has the responsibility Of responding to in a timely manner; Registrar of Vital Statistics receiving
and filing birth and death certificates and issuing certified copies; Issuance of Marriage Licenses,
sometimes acting as Marriage Officer and performing ceremonies. A new on-line functionality will be
added to the Clerk's Office in 2014 to allow for on-line registration of dog licenses, and renewals of
other various permits,whereby the residents will be able to pay on-line with their credit card or debit
card or e-checks.
My records management division is very actively receiving all town departments permanent records
and scanning and organizing them on templates into Laser Fiche on a daily basis.This information is
then available to the general public on the town website through the"Web Portal". I have been
applying for and receiving grants for records management since the inception of the NYS LGRMIF
program in 1989. Grants were received for initial inventory of town records,creation of an inactive
records center,shelving, HVAC systems, restoration and preservation of early town records; Wide
format scanner for maps and large documents; Book Scanner for scanning bound books into
Laserfiche;Archive Writer Microfilm Machine; needs assessment for records management; Municity
land management data system; . I filed a grant application for the LGRMIF 2010-2011 grant cycle in
the amount of$36,400.for a GIS Needs Assessment. I received a grant award in the amount of
$36,000. These services were performed by an outside GIS Consultant and the Final GIS Needs
Assessment was delivered. I used this report to file a grant application in the 2011-2012 and again in
the 2012-2013 LGRMIF grant cycle-for a town wide;enterprise Geographical Information System (GIS).
This GIS grant was awarded in the amount of$64,503:00 which we are currently implementing.These
were"Shared Services"applications which include the Village of Greenport. This GIS system will be
of great value to many land based town and-village departments such as building, planning,zoning,
trustees, land management, highway, DPW,engineering,and fiscal reporting tasks. MS-4 storm
water reporting,and GASB 34 financial reporting are examples of reporting and inventory
requirements that would be greatly facilitated,by-GlS,in 2014: I just recently filed another LGRMIF
grant application for the new RIO Laserfiche records management software in the amount of
$99,889.00. The town and village have been sharing resources and working together on projects for
over twenty(20)years. An inter-municipal,records,management agreement was executed between
the Town of Southold and Village of Greenport=in February,2013.to formalize and further solidify our
shared services with the Village of Greenport. The recently imposed 2%Property Tax Cap,the
Governor's newly signed law(Chapter 603)on making records more widely available when a topic is
advertisedas;a-subject of discussion.at boar-,d-meetings.,arejust a.few of.the ways heayier;burdensre
beingiplaced on municipal budgets. Shar-ing;resources.togetherenables.usito-continue,.to;,deliver.more
efficient and.streamlined:services,to.ourconstituents. _ ,;
GOALS: . -
A portion of:my 2013:goats-have-come-to.fruition: ,
•
1. The "Records Confidentiality and Security Policy"was adopted by the Town-Board ,
on March 12,2013;
2. The,Geographical Information System grant was awarded,and we are currently in the process
of implementing,it. _
I will continue to work on.implementing the balance of these goals.in.2014:
3. The software-addition to the BAS Town Clerk program to enable constituents to apply for and
renew their permits and licenses on line 24/7 will be implemented within.the next few
months.
4. I recently filed a LGRMIF New•York State Archives grant application for a RIO Laserfiche
software addition in the amount of$99,889.00
I look forward to another challenging and exciting year of improvements in my office and serving my
constituents in the most professional and efficient manner possible.
Eliza,eth A. Neville, MMC
Southold Town Clerk