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HomeMy WebLinkAboutTB-10/20/2015 ELIZABETH A. NEVILLE ,„"soFFoc-- Town Hall, 53095 Main Road TOWN CLERK ��o�y, PO Box 1179 Southold,NY 11971 REGISTRAR OF VITAL STATISTICS i o Fax(631)765-6145 MARRIAGE OFFICER , + .dao! Telephone: (631)765 - 1800 RECORDS MANAGEMENT OFFICER southoldtown.northfork.net FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK SOUTHOLD TOWN BOARD REGULAR MEETING October 20, 2015 4:30 PM A Regular Meeting of the Southold Town Board was held Tuesday, October 20, 2015 at the Town Hall, Southold,NY. Call to Order 4:30 PM Meeting called to order on October 20, 2015 at Town Hall, 53095 Main Rd, Southold, NY. Attendee Name Organization Title Status Arrived Robert Ghosio Town of Southold Councilman Present James Dinizio Jr Town of Southold Councilman Present William P. Ruland Town of Southold Councilman Present Jill Doherty Town of Southold Councilwoman Present Louisa P. Evans Town of Southold Justice Present Scott A. Russell Town of Southold Supervisor Present Elizabeth A. Neville Town of Southold Town Clerk Present William M Duffy Town of Southold Present I. Reports 1. Zoning Board of Appeals - Monthly Report 2. Special Projects Coordinator Monthly Report 3. Judge Bruer-Monthly Report 4. Judge Price-Monthly Report 5. Recreation Department Monthly Report 6. Town Clerk Monthly Report 7. Planning Board Monthly Report 8. Town Budget Report Southold Town Board Meeting October 20, 2015 page 2 II. Public Notices 1. NYSPSC Hearings on Energy Reforming III. Communications IV. Discussion 1. 9:00 AM Al Krupski, Michael Collins and Jamie Richter 2. 9:15 AM John Cushman 3. 10:15 AM Councilman Ruland and Michael Collins 4. 10:30 AM Councilman Ruland Discussion 5. 11:00 AM Jim Bunchuk Re: Windrow Turner Bid 6. 11:15 AM Rona Smith, Housing Advisory Commission 7. 11:30 AM Economic Development Committee Re: Upcoming EDC Initiatives 8. 11:45 AM Phillip Beltz Re: Resident Survey 9. 12:00 PM Vincent Orlando Re: Update on Road Resurfacing Needs 10. Appoint Representative to the Suffolk County Industrial Commercial Incentive Board 11. Water Map Amendment Request: 32570 County Route 48, Peconic 12. Pike Street Parking Lot Purchase 13. Update on Proposed Trail Plan for Forestbrook Property 14. 12:30 PM - Jamie Richter 15. EXECUTIVE SESSION - Labor 16. EXECUTIVE SESSION - Litigation 17. Motion To: Motion to Enter Executive RESOLVED that the Town Board of the Town of Southold hereby Enter into Executive Session at 1:35 PM for the purpose of discussing the following matters: Labor: Matters Involving Employment of Particular Person(s) Southold Town Board Meeting October 20, 2015 page 3 Litigation: Braun v. Town of Southold RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:William P. Ruland, Councilman AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell 18. Motion To: Motion to Exit Executive RESOLVED that the Town Board of the Town of Southold hereby Exit/Recess from this Executive Session at 3:05PM. RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:William P. Ruland, Councilman AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell 19. Motion To: Recess 9:00 AM meeting RESOLVED that the Town Board of the Town of Southold hereby Recess this 9:00 AM meeting of the Town Board until the Regular 4:30 PM Meeting of the Southold Town Board. RESULT: ADOPTED [UNANIMOUS] MOVER: Scott A. Russell, Supervisor SECONDER:William P. Ruland, Councilman AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell Pledge to the Flag Motion To: Reconvenes 9:00 AM meeting RESOLVED that the Town Board of the Town of Southold hereby reconvenes the 9:00 AM meeting of the Southold Town Board at this 4:30PM Regular Meeting of the Southold Town Board. RESULT: ADOPTED [UNANIMOUS] MOVER: Scott A. Russell, Supervisor SECONDER:William P. Ruland, Councilman AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell Special Presentation Phillip Beltz Opening Comments Supervisor Scott A. Russell SUPERVISOR RUSSELL: Please rise and join in the Pledge to the Flag. Thank you. Before we get to the regular business of the agenda, I would like to take a few minutes to recognize someone who is actually been one of the most critical employees this town, in my 25 years of service, has seen. He has done everything we have asked of him, he is a dedicated, I mean, I have never seen anyone so dedicated to their job in my life and that includes me, Phillip. I can't Southold Town Board Meeting October 20, 2015 page 4 speak enough on what you have done for this town. It's astounding to me and I have to tell you, it's a huge loss for me. I am not sure I can be half the Supervisor I can be without you in the office. But that's, we are going to have to cast to the wind. Please come up. `Whereas the Town Board of the Town of Southold wishes to recognize Phillip Beltz, a most dedicated employee as he retires from his position as Special Projects Coordinator after 12 years of service to Southold Town and whereas Phillip's long list of accomplishments include being in the forefront of bringing Affordable Housing to the Town, re-establishing the Youth Bureau, organizing countless beneficial employee trainings and services and whereas Phillip is a fine example of leadership and in addition to his regular duties he has been appointed to a significant position of Deputy Supervisor for three terms, Whereas Phillip has generously volunteered his time on various committee's within the Town including Economic Development, Youth Bureau, Housing Advisory Commission and Whereas Phillip has provided faithful service to the residents of Southold Town with his wealth of institutional knowledge, kind-hearted spirt and Whereas Phillip has become part of the fabric of Southold Town government and his dedication deserves the sincere gratitude of those with whom and for he has served Now Therefore be it resolved that the Town Board of the Town of Southold hereby extends their sincere appreciation and wishes Phillip a healthy, happy and prosperous retirement.' That is on behalf of myself, the entire Town Board and Elizabeth Neville. Like I said, I don't.... PHILLIP BELTZ: Thank you very much. SUPERVISOR RUSSELL: And let me just say quickly, it's not just your commitment to the job, it's the commitment to the people of this town. A genuine, caring individual. So, we are going to miss you. Okay, I am going to at this time let anybody that would like to address any item that's on the agenda to please feel free. Jill Franke, Southold JILL FRANKE: Jill Franke, Southold. On the Forestbrook trail, that's specifically for horses, correct? SUPERVISOR RUSSELL: Yes. MS. FRANKE: Okay, thanks again. SUPERVISOR RUSSELL: It's actually a pretty large preserve, so we talked today about maybe creating a separate trail for hikers or something. We have plenty of time to work those things out but as it is drafted it is just for horses. MS. FRANKE: Okay, because I didn't see anything on there about horses. COUNCILWOMAN DOHERTY: What Scott is saying is in the future we might work out a schedule for hikers, walkers but for now we are just getting it done so we can open it up for you. For the horses. Supervisor Russell Southold Town Board Meeting October 20, 2015 page 5 SUPERVISOR RUSSELL: Sure. Would anybody else like to address the Town Board on any of the agenda items? (No response) V. Resolutions 2015-857 CATEGORY: Audit DEPARTMENT: Town Clerk Approve Audit RESOLVED that the Town Board of the Town of Southold hereby approves the audit dated October 20,2015. I Vote Record-Resolution RES-2015-857 O Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn Robert Ghosio Seconder El ❑ ❑ ❑ ❑ Supervisor's Appt James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt William P Ruland Voter 0 ❑ 0 ❑ ❑ Rescinded Jill Doherty Voter 0 ❑ 0 0 0 Town Clerk's Appt Louisa P Evans Mover 0 ❑ 0 0 ❑ Supt Hgwys Appt Scott A.Russell Voter 0 0 0 0 ❑ No Action ❑ Lost 2015-858 CATEGORY: Set Meeting DEPARTMENT: Town Clerk Next Town Board Meeting RESOLVED that the next Regular Town Board Meeting of the Southold Town Board be held, Wednesday, November 4, 2015 at the Southold Town Hall, Southold, New York at 7:00 P. M. ✓Vote Record-Resolution RES-2015-858 O Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Robert Ghosio Seconder 0 ❑ ❑ ❑ ❑ Defeated James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Tabled William P Ruland Voter 0 ❑ ❑ ❑ ❑ Withdrawn Jill Doherty Voter 0 0 ❑ 0 O Supervisor's Appt Louisa P Evans Mover 0 ❑ 0 ❑ Southold Town Board Meeting October 20, 2015 page 6 o Tax Receiver's Appt Scott A.Russell Voter 11 0 0 0 ❑ Rescinded ❑ Town Clerk's Appt O Supt Hgwys Appt ❑ No Action ❑ Lost 2015-859 Tabled 10/6/2015 7:30 PM CATEGORY: Bid Acceptance DEPARTMENT: Solid Waste Management District Windrow Turner Bid Acceptance WHEREAS two (2) bids were received in response to the Town's bid advertisement of August 20, 2015 for a self-propelled windrow turner for the Cutchogue Compost Facility; and WHEREAS the bid received by Ecoverse Industries is out of compliance with no fewer than seven (7) critical specifications issued by the Town for such equipment, and in addition fails to demonstrate compliance in at least six (6) other critical and/or important specifications as issued by the Town, and further did not include all information required for consideration as a complete response to the Town's solicitation; it is hereby RESOLVED that the Town Board of the Town of Southold hereby rejects the bid of Ecoverse Industries to supply the Solid Waste Management District with a self-propelled windrow turner as it does not meet the Town's specifications for said equipment; and, it is further RESOLVED that the Town Board accepts the bid of Simplicity Engineering, Inc. for such equipment at a cost of$484,000, all in accordance with the approval of the Town Attorney. :I-Vote Record-Resolution RES-2015-859 Il Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn Robert Ghosio Voter 0 0 0 0 ❑ Supervisor's Appt James Dinizio Jr Mover El 0 0 0 ❑ Tax Receiver's Appt William P Ruland Seconder 0 0 0 0 0 Rescinded Jill Doherty Voter ll 0 0 0 ❑ Town Clerk's Appt Louisa P Evans Voter l 0 0 0 ❑ Supt Hgwys Appt Scott A.Russell Voter l 0 0 0 ❑ No Action O Lost Southold Town Board Meeting October 20, 2015 page 7 2015-860 CATEGORY: Budget Modification DEPARTMENT: Accounting General Fund Whole Town Budget Modification Financial Impact. Provide appropriation for additional hours worked by seasonal tax receiver clerical staff to provide support during Tax Reciever's illness RESOLVED that the Town Board of the Town of Southold hereby modifies the 2015 General Fund Whole Town budget as follows: From: A.1990.4.100.100 Unallocated Contingencies $18,750 Total $18,750 To: A.1330.1.300.100 Tax Collection, Seasonal Employee Regular Earnings $18,000 A.1330.1.300.200 Tax Collection, Seasonal Employee Overtime Earnings 750 Total $18,750 I Vote Record-Resolution RES-2015-860 O Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent O Tabled ❑ Withdrawn Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt James Dinizio Jr Voter El ❑ 0 0 ❑ Tax Receiver's Appt William P Ruland Seconder 0 0 ❑ 0 ❑ Rescinded Jill Doherty Mover 0 0 0 0 ❑ Town Clerk's Appt Louisa P Evans Voter 0 0 0 ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 0 0 0 ❑ No Action ❑ Lost 2015-861 CATEGORY: Frnla DEPARTMENT: Accounting Grant FMLA Leave to a Town Employee RESOLVED that the Town Board of the Town of Southold hereby grants an intermittent leave of absence for up to 12 weeks to Employee #1605 effective October 5, 2015 pursuant to the Family Medical Leave Act. Southold Town Board Meeting October 20, 2015 page 8 ✓Vote Record-Resolution RES-2015-86I El Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn Robert Ghosio Voter El 0 0 0 ❑ Supervisor's Appt James Dinizio Jr Voter El 0 0 0 ❑ Tax Receiver's Appt William P Ruland Mover 0 0 0 0 ❑ Rescinded Jill Doherty Voter 0 0 0 0 ❑ Town Clerk's Appt Louisa P Evans Seconder 0 0 0 0 ❑ Supt Hgwys Appt Scott A.Russell Voter 0 0 0 0 ❑ No Action ❑ Lost 2015-862 CATEGORY: Special Events DEPARTMENT: Town Clerk Tree Lighting Ceremony RESOLVED that the Town Board of the Town of Southold hereby grants permission to East End Hospice to hold its East End Hospice Tree of Lights on the Cutchogue Village Green on Sunday, December 6, 2015 from 2:30 pm to 3:30 pm, provided they adhere to the Town of Southold Policy for Special Events on Town Properties and Roads. Support is for this year only. All Town fees for this event, with the exception of the Clean-up Deposit, are waived. ✓Vote Record-Resolution RES-2015-862 El Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn Robert Ghosio Seconder 0 0 0 0 ❑ Supervisor's Appt James Dinizio Jr Voter El 0 0 0 ❑ Tax Receiver's Appt William P Roland Voter El 0 0 0 ❑ Rescinded Jill Doherty Voter El 0 0 0 ❑ Town Clerk's Appt Louisa P Evans Mover RI 0 0 0 ❑ Supt Hgwys Appt Scott A.Russell Voter El 0 0 0 ❑ No Action ❑ Lost 2015-863 CATEGORY: Close/Use Town Roads Southold Town Board Meeting October 20, 2015 page 9 DEPARTMENT: Town Clerk Oysterponds Halloween Parade Financial Impact: Police Department cost for the event = $131.98 RESOLVED that the Town Board of the Town of Southold hereby grants a police escort and permission to Oysterponds U.F.S.D to use the following route: Oysterponds Elementary School to Village Lane to Orchard Street to Tabor Road and back to Oysterponds School, for its Annual Halloween Parade in Orient on Friday, October 30, 2015 beginning at 2:00 PM, provided they closely adhere to the all the conditions of the Town's Policy for Special Events on Town Properties. Support is for this year only. All fees shall be waived with the exception of the Clean-Up Deposit. ✓Vote Record-Resolution RES-2015-863 O Adopted O Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn Robert Ghosio Mover El ❑ ❑ ❑ ❑ Supervisor's Appt James Dinizio Jr Voter Q ❑ ❑ ❑ ❑ Tax Receiver's Appt William P Ruland Seconder El 0 0 0 o Rescinded Jill Doherty Voter p ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter El ❑ ❑ ❑ o Supt Hgwys Appt Scott A.Russell Voter lEt ❑ 0 ❑ ❑ No Action ❑ Lost 2015-864 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Town Attorney Canon Copier Lease RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Acquisition Agreement Lease or Purchase, Cost Per Copy Non-Cancelable Rental Agreement, and Addendums between the Town of Southold and Canon Financial Services, Inc., in connection with the lease of two (2) Canon replacement copy machines located at Town Attorney's Office and Justice Court, at a total monthly cost of $614.00 for a period of forty-eight (48) months, subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2015-864 El Adopted ❑ Adopted as Amended Yes/Aye No/Nay Abstain Absent ❑ Defeated Robert Ghosio Voter El 0 ❑ ❑ ❑ Tabled James Dinizio Jr Mover 0 ❑ ❑ ❑ ❑ Withdrawn William P Ruland Voter El ❑ ❑ ❑ Southold Town Board Meeting October 20, 2015 page 10 ❑ Supervisor's Appt Jill Doherty Seconder 0 0 0 0 ❑ Tax Receiver's Appt Louisa P Evans Voter 0 0 0 ❑ ❑ Rescinded Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2015-865 CATEGORY: Authorize to Bid DEPARTMENT: Town Clerk 2016 Yearly Town Bids RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2016: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk Ice Control Sand for the Highway Department Removal of Scrap Tires from the Transfer Station Propane for various Town facilities I Vote Record-Resolution RES-2015-865 ❑ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled Robert Ghosio Voter 0 0 0 0 ❑ Withdrawn ❑ Supervisor's Appt James Dinizio Jr Voter 0 0 0 ❑ ❑ Tax Receiver's Appt William P Ruland Voter 0 0 0 ❑ ❑ Rescinded Jill Doherty Mover 0 0 0 0 ❑ Town Clerk's Appt Louisa P Evans Seconder 0 0 ❑ 0 ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-866 C4TEGORY: Surplus Equip-Non Usable Southold Town Board Meeting October 20, 2015 page 11 DEPARTMENT: Information Technology Declare Used Computer Equipment Scrap WHEREAS the Town Clerk advertised for sale miscellaneous computer equipment, and WHEREAS, no bids were received, now therefor be it RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the IT Department to dispose of said equipment in the proper manner. ✓Vote Record-Resolution RES-2015-866 O Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn Robert Ghosio Voter El 0 ❑ ❑ ❑ Supervisor's Appt James Dinizio Jr Voter El 0 0 0 ❑ Tax Receiver's Appt William P Ruland Mover El ❑ ❑ 0 ❑ Rescinded Jill Doherty _ Voter El 0 ❑ 0 ❑ Town Clerk's Appt Louisa P Evans Seconder El 0 0 0 El Supt Hgwys Appt Scott A.Russell Voter El 0 0 0 E l No Action ❑ Lost 2015-867 CATEGORY: Attend Seminar DEPARTMENT: Planning Board Attend Conference:APA New York Metro Chapter Annual Conference RESOLVED that the Town Board of the Town of Southold hereby grants permission to Heather Lanza, Planning Director, to attend the APA New York Metro Chapter Annual Conference at Columbia University in New York on October 30, 2015. All expenses for registration and travel to be a legal charge to the 2015 Planning budget. ✓Vote Record-Resolution RES-2015-867 El Adopted ❑ Adopted as Amended Yes/Aye No/Nay Abstain Absent ❑ Defeated Robert Ghosio Seconder El ❑ 0 El ❑ Tabled James Dinizio Jr Voter El El ❑ ❑ El Withdrawn William P Ruland Voter el ❑ ❑ ❑ ❑ Supervisor's Appt Jill Doherty Voter El ❑ ❑ ❑ ❑ Tax Receiver's Appt Louisa P Evans Mover El ❑ El ❑ ❑ Rescinded Scott A.Russell Voter El ❑ ❑ El ❑ Town Clerk's Appt ❑ Supt Hgwys Appt Southold Town Board Meeting October 20, 2015 page 12 ❑ No Action ❑ Lost 2015-868 CATEGORY:: Employment-FIFD DEPARTMENT: Accounting Accept Resignation of Diane Richmond RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted October 12, 2015 that accepts the resignation effective September 29, 2015 of Diane Richmond, Cashier, for the Fishers Island Ferry District. ✓Vote Record-Resolution RES-2015-868 Il Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled Robert Ghosio Mover ll 0 0 ❑ ❑ Withdrawn ❑ Supervisor's Appt James Dinizio Jr Voter El 0 ❑ ❑ Tax Receiver's Appt William P Ruland Voter El 0 0 ❑ ❑ Rescinded Jill Doherty Voter El 0 ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder El ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter ll ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-869 CATEGORY: Employment-FIFD DEPARTMENT: Accounting Appoint Jeffrey Nossek Full Time Purser RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted October 12, 2015 that appoints Jeffrey Nossek to the position of full time Purser effective October 15, 2015 at a rate of$14.64 per hour. ✓Vote Record-Resolution RES-2015-869 RI Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Robert Ghosio Voter RI ❑ ❑ ❑ ❑ Defeated James Dinizio Jr Mover 0 ❑ ❑ ❑ ❑ Tabled William P Ruland Voter RI ❑ ❑ ❑ Southold Town Board Meeting October 20, 2015 page 13 ❑ Withdrawn Jill Doherty Seconder El ❑ ❑ 0 ❑ Supervisor's Appt Louisa P Evans Voter El ❑ 0 0 ❑ Tax Receiver's Appt Scott A.Russell Voter El ❑ 0 0 ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2015-870 CATEGORY: Budget Modification DEPARTMENT: Public Works EEAC Arts Display Project Financial Impact. Funds needed to install lighting for art display supplied by EEAC RESOLVED that the Town Board of the Town of Southold hereby modifies the 2015 General Fund Whole Town budget as follows: Revenues: A.2025.00 Special Recreational Facility $1,000. Total $1,000 To: A.1620.2.500.840 Peconic Com Ctr Improvements $1,000 Total $1,000 ✓Vote Record-Resolution RES-2015-870 El Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn Robert Ghosio Voter El ❑ ❑ ❑ ❑ Supervisor's Appt James Dinizio Jr Voter p ❑ ❑ ❑ ❑ Tax Receiver's Appt William P Ruland Seconder El ❑ ❑ ❑ ❑ Rescinded Jill Doherty Mover El ❑ 0 0 ID Town Clerk's Appt Louisa P Evans Voter p ❑ p 0 ❑ Supt Hgwys Appt Scott A.Russell Voter El 0 ❑ ❑ ❑ No Action O Lost Southold Town Board Meeting October 20, 2015 page 14 2015-871 CATEGORY: Contracts, Lease&Agreements DEPARTMENT: Fishers Island Ferry District FIFD Work on the MU Vessel RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated October 12, 2015 regarding reapirs to the MU vessel. ✓Vote Record-Resolution RES-2015-871 El Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ID Withdrawn Robert Ghosio Voter ll ❑ ❑ ❑ ❑ Supervisor's Appt James Dinizio Jr Voter El ❑ 0 0 ❑ Tax Receiver's Appt William P Ruland Mover El 0 0 0 ❑ Rescinded Jill Doherty Seconder El ❑ ❑ 0 ❑ Town Clerk's Appt Louisa P Evans Voter El ❑ 0 ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter El 0 0 0 ❑ No Action ❑ Lost 2015-872 CATEGORY: Advertise DEPARTMENT: Solid Waste Management District Advertise to Fill Vacant PT Position in SWMD RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for the position of PT Guard for the Solid Waste Management District at a rate of$14.58 per hour. I Vote Record-Resolution RES-2015-872 El Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled Robert Ghosio Seconder El 0 0 0 ❑ Withdrawn James Dinizio Jr Voter El 0 ❑ 0 ❑ Supervisor's Appt William P Ruland Voter El 0 0 0 ❑ Tax Receiver's Appt Jill Doherty Voter El 0 ❑ ❑ ❑ Rescinded Louisa P Evans Mover 0 ❑ 0 0 ❑ Town Clerk's Appt Scott A.Russell Voter El ❑ ❑ 0 ❑ Supt Hgwys Appt ❑ No Action ❑ Lost Southold Town Board Meeting October 20, 2015 page 15 2015-873 CATEGORY: Refund DEPARTMENT: Town Clerk Refund of Beach Sticker RESOLVED that the Town Board of the Town of Southold hereby authorizes a refund in the amount of$10.00 to Lyn Goldstein, 55 North Drive, Mattituck NY 11952 for an online purchase of a Town Beach sticker. ✓Vote Record-Resolution RES-2015-873 lzi Adopted ❑ Adopted as Amended ❑ Defeated l es/Aye No/Nay Abstain Absent ❑ Tabled - ❑ Withdrawn Robert Ghosio Mover ll 0 ❑ 0 ❑ Supervisor's Appt James Dinizio Jr Voter El 0 0 0 ❑ Tax Receiver's Appt William P Ruland Voter El 0 0 0 ❑ Rescinded Jill Doherty Voter El 0 0 0 ❑ Town Clerk's Appt Louisa P Evans Seconder El 0 0 0 ❑ Supt Hgwys Appt Scott A.Russell Voter El 0 0 0 ❑ No Action O Lost 2015-874 CATEGORY: Public Service DEPARTMENT: Town Clerk Appoint Temporary Marriage Officer RESOLVED the Town Board of the Town of Southold hereby appoints Patricija Markovaite. as a Temporary Marriage Officer for the Town of Southold, on Friday, October 30, 2015 only, to serve at no compensation. I Vote Record-Resolution RES-2015-874 El Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Robert Ghosio Voter El 0 0 0 O Defeated James Dinizio Jr Mover Q 0 0 0 ❑ Tabled William P Ruland Voter El 0 0 0 O Withdrawn Jill Doherty Voter El 0 0 0 O Supervisor's Appt Louisa P Evans Seconder El 0 0 0 O Tax Receiver's Appt Scott A.Russell Voter El 0 0 0 Southold Town Board Meeting October 20, 2015 page 16 ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2015-875 CATEGORY: Budget Modification DEPARTMENT: Solid Waste Management District SWMD Budget Mods Financial Impact. Cover overdrawn lines for employee overtime, equipment supplies: replenish light and power and credit card fees for anticipated costs through end of year. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2015 Solid Waste Management District budget as follows: From: SR 8160.1.100.400 F/T Employees Sick Earnings $6,000 SR 8160.4.400.655 Repairs/CAT Loader 2,500 Total $8,500 To: SR 8160.1.100.200 F/T Employees Overtime Earnings $3,000 SR 8160.4.100.125 Misc. Supplies 150 SR 8160.4.100.552 Maint/Supply Volvo Loader 350 SR 8160.4.100.573 Maint/Supply Trommel Screen 500 SR 8160.4.100.596 Maint/Supply Grinder 1,000 SR 8160.4.200.200 Light and Power 3,000 SR 8160.4.500.500 Credit Card Process Fees 500 Total $8,500 ✓Vote Record-Resolution RES-2015-875 O Adopted ❑ Adopted as Amended Yes/Aye No/Nay Abstain Absent ❑ Defeated Robert Ghosio Voter 0 0 ❑ 0 ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0 0 0 ❑ ❑ Supervisor's Appt William P Roland Seconder 0 ❑ ❑ 0 o Tax Receiver's Appt Jill Doherty Mover 0 0 ID ❑ Rescinded Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Scott A.Russell Voter 0 ❑ ❑ 0 ❑ Supt Hgwys Appt O No Action Southold Town Board Meeting October 20, 2015 page 17 ❑ Lost 2015-876 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Town Attorney Police Radio Agreement RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Police Radio Agreement between the Town of Southold and the Town of Shelter Island for calendar year 2015 regarding receiving and dispatching radio transmissions on behalf of Shelter Island Town by the Town of Southold at its radio base station, whereby the Town of Shelter Island agrees to pay the Town of Southold the sum of$47,349 for 2015, with annual increases consistent with CPI, subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2015-876 O Adopted O Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent O Tabled Robert Ghosio Voter ll 0 ❑ 0 ❑ Withdrawn ❑ Supervisor's Appt James Dinizio Jr Voter ❑ ❑ ❑ ❑ Tax Receiver's Appt ' William P Roland Mover ❑ ❑ ❑ 0 Rescinded Jill Doherty Voter 0 ❑ ❑ ❑ o Town Clerk's Appt Louisa P Evans Seconder El ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter El 0 0 0 0 No Action ❑ Lost 2015-877 CATEGORY: Close/Use Town Roads DEPARTMENT: Town Clerk American Diabetes Bike Ride 2016 Financial Impact. Police Department cost for Event = $.00 RESOLVED the Town Board of the Town of Southold hereby grants permission to the American Diabetes Association to use the following roads for their Annual Bike Ride event, Tour de Cure on Saturday, May 14, 2016, from 6:00 a.m. to 6:00 p.m.: Route 25, Cox Lane, CR 48, Mill Road, Peconic Lane, Albertson Lane, Moores Lane, Stars Road, Cedar Drive, Aquaview Southold Town Board Meeting October 20, 2015 page 18 Avenue, Rocky Point Rd, Soundview Avenue, Hortons Lane, Kenneys Road, Mill Lane,North Sea Drive, Leeton Drive, West Drive, Lake Drive, Bridge Lane, Oregon Road, Grand Avenue, Wickham Avenue, Marys Road,New Suffolk Avenue, 5th Street, Bay Avenue, Depot Lane, New Suffolk Road, Peconic Bay Boulevard, Cox Lane and Mt. Beulah Avenue throughout Southold Town, providing they comply with all the regulations included in the Town's Policy for Special Events on Town Properties and Roads and the Special Events Law in the Southold Town Code. The town stresses that the total number of riders must be limited to 600 or less. Non-police personnel are not permitted in the roadway to perform any type of traffic control for this event. Support is for this year only. All fees for this event have been waived, with the exception of the Clean-up deposit. ✓Vote Record-Resolution RES-2015-877 El Adopted ❑ Adopted as Amended O Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled 0 Withdrawn Robert Ghosio Seconder El ❑ 0 ❑ ❑ Supervisor's Appt James Dinizio Jr Voter O ❑ ❑ ❑ ❑ Tax Receiver's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Rescinded Jill Doherty Voter El ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover El ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter El ❑ ❑ ❑ O No Action ❑ Lost 2015-878 CATEGORY: Attend Seminar DEPARTMENT: Accounting Authorize Attendance of GFI Foundations Workshop RESOLVED that the Town Board of the Town of Southold hereby grants permission to Account Clerk Typist Diana Whitecavage to attend the GFI Foundations Workshop in Hauppauge New York on November 5 and 6, 2015 to charge the $140.00 registration fee to the 2015 Accounting & Finance Department Meetings & Seminars appropriation (A.1310.4.600.200), and to charge travel to the 2015 Accounting & Finance Department Travel Reimbursement appropriation (A.1310.4.600.300). ✓Vote Record-Resolution RES-2015-878 El Adopted Nes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Robert Ghosio Mover E ❑ ❑ ❑ ❑ Defeated James Dinizio Jr Voter p ❑ ❑ ❑ ❑ Tabled William P Ruland Voter p ❑ ❑ ❑ ❑ Withdrawn Jill Doherty Voter El ❑ ❑ ❑ ❑ Supervisor's Appt Louisa P Evans Seconder El ❑ ❑ 0 Southold Town Board Meeting October 20, 2015 page 19 ❑ Tax Receiver's Appt Scott A.Russell Voter El 0 ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2015-879 CATEGORY: Misc. Public Hearing DEPARTMENT: Town Clerk Set PH for 2016 Budget RESOLVED that this Town board shall meet at 4:00 PM, Wednesday, on the 4th of November, 2015, at the Southold Town Hall for the purpose of holding a public hearing on the Preliminary Budget, and after all persons attending said hearing shall have had an opportunity to be heard in favor or against the Preliminary Budget as compiled, or for or against any item and items therein contained, that said hearing be then recessed and thereafter convened at 7:00 PM on said day for the same purpose; and be it FURTHER RESOLVED that the Preliminary Budget will be available for viewing on the Southold Town official website: www.southoldtownny.gov, and be it FURTHER RESOLVED that the Town Clerk shall give notice of such hearings in the manner provided for in Section 108 of the Town Law and that such notice be published in substantially the following form: NOTICE OF PUBLIC HEARING ON THE 2016 PRELIMINARY BUDGET AND 2016 PRELIMINARY CAPITAL BUDGET NOTICE IS HEREBY GIVEN that the Preliminary Budget and Preliminary Capital Budget of the Town of Southold, Suffolk County, New York for the fiscal year beginning on January 1, 2016 has been prepared and approved by the Southold Town Board and filed in the Office of the Town Clerk at the Southold Town Hall, 53095 Main Road, Southold,New York, where they are available for inspection and where copies may be obtained by any interested person during business hours. FURTHER NOTICE IS HEREBY GIVEN, that the Town Board of the Town of Southold will meet and review said Preliminary Budget and Preliminary Capital Budget and hold a public hearing thereon at the Southold Town Hall, 53095 Main Road, Southold, New York, in said Town at 4:00 p.m. and at 7:00 p.m., on Wednesday, November 4, 2015, and at such hearing any persons may be heard in favor of or against the 2016 Preliminary Budget and 2016 Southold Town Board Meeting October 20, 2015 page 20 Preliminary Capital Budget as compiled, or for or against any item or items therein contained. FURTHER NOTICE IS HEREBY GIVEN that pursuant to Section 108 of the Town Law, the following are proposed yearly salaries of members of the Town Board, the Town Clerk and the Superintendent of Highways: SCHEDULE OF SALARIES FOR ELECTED OFFICIALS (ARTICLE 8 OF TOWN LAW) Officer Supervisor $ 104,417 Members of the Town Board (4) @ $ 34,390 Town Justice & Member of the Town Board, Fishers Island $ 52,443 Town Justices (2) @ $ 70,348 Town Clerk $ 100,612 Superintendent of Highways $ 104,417 Tax Receiver $ 39,256 Assessors (3) @ $ 75,203 Trustees (5) @ $ 18,991 ✓Vote Record-Resolution RES-2015-879 ll Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn Robert Ghosio Voter El ❑ ❑ ❑ ❑ Supervisor's Appt James Dinizio Jr Mover El ❑ ❑ ❑ ❑ Tax Receiver's Appt William P Ruland Seconder El ❑ ❑ ❑ o Rescinded Jill Doherty Voter El ❑ ❑ ❑ ID Town Clerk's Appt Louisa P Evans Voter El ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter E ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-880 CATEGORY: Public Service DEPARTMENT: Town Attorney Appoint Rep for SCICI WHEREAS, Section 485-b of the New York State Real Property Tax Law was amended effective January 1, 1995 to provide exemption from real property tax and ad valorem levies for certain business investments in order to provide for economic resurgence within the State of New York and increased total assessed value of real property; and Southold Town Board Meeting October 20, 2015 page 21 WHEREAS, such law provides for the creation of County industrial/commercial incentive boards in order to strategically target tax abatements to those industries and geographic areas considered to have the highest potential for successful development; and WHEREAS, the Suffolk County Legislature by Resolution No. 48-1995 adopted Local Law No. 9-1995 establishing the Suffolk County Industrial/Commercial Incentive Board (SCICIB); and WHEREAS, the SCICIB is charged with the preparation of a Plan for consideration by the Suffolk County Legislature that will define strategic geographic areas and businesses that will be eligible for real property tax exemption pursuant to applicable State Law; and WHEREAS, on September 1, 1998, by Resolution No. 12-1998, and on July 3, 2012, by Resolution No. 12-544 the Town Board elected to participate in the County Program and to offer the incentive program to eligible local businesses; and WHEREAS, the Town Board has determined that Heather Lanza, Town Planning Director, shall be a member of the SCICIB; now, therefore, be it RESOLVED that Heather Lanza is hereby appointed to serve as the Town of Southold's representative on the Suffolk County Industrial/Commercial Incentive Board. I Vote Record-Resolution RES-2015-880 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled -- ❑ Withdrawn Robert Ghosio Voter El ❑ ❑ ❑ ❑ Supervisor's Appt James Dinizio Jr Voter RI ❑ ❑ ❑ ❑ Tax Receiver's Appt William P Ruland Seconder El ❑ ❑ ❑ o Rescinded Jill Doherty Mover El ❑ ❑ ❑ El Town Clerk's Appt Louisa P Evans Voter ❑ ❑ ❑ o Supt Hgwys Appt Scott A.Russell Voter ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-881 CATEGORY: Public Service DEPARTMENT: Town Clerk Forestbrook Trail Approval Whereas the Town has an adopted stewardship management plan for its Hog's Neck Properties which includes the Forestbrook property; Whereas the adopted plan does not currently allow the creation of trails without explicit Town Southold Town Board Meeting October 20, 2015 page 22 Board approval; Whereas the creation of a trail system is consistent with the acquisition purposes of the Forestbrook property which included the establishment of passive recreational areas with trails and limited parking for access purposes; Whereas a trail plan for the Forestbrook property has been presented to the Town Board Resolved that Town Board approve the trail plan for the Town open space property known as Forestbrook. I Vote Record-Resolution RES-2015-881 El Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn Robert Ghosio Voter I21 ❑ ❑ ❑ ❑ Supervisor's Appt James Dinizio Jr Voter El ❑ ❑ ❑ ❑ Tax Receiver's Appt William P Ruland Mover El 0 0 0 ❑ Rescinded Jill Doherty Seconder 21 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ 0 0 o Supt Hgwys Appt Scott A.Russell Voter El ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-882 CATEGORY: Budget Modification DEPARTMENT: Highway Department 2015 Budget Modification -Highway Financial Impact: road surfacing RESOLVED that the Town Board of the Town of Southold hereby increases the 2015 Highway Department budget as follows: Revenues: DB.5990.00 Highway Fund Balance $250,000 Total $250,000 Appropriations: DB.5110.4.100.900 Resurfacing $250,000 Total $250,000 Southold Town Board Meeting October 20, 2015 page 23 ✓Vote Record-Resolution RES-2015-882 ll Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled Robert Ghosio Seconder El 0 o Withdrawn o Supervisor's Appt James Dinizio Jr Voter El 0 0 ❑ ❑ Tax Receiver's Appt William P Roland Voter l ❑ ❑ 0 ❑ Rescinded Jill Doherty Voter ll 0 0 ❑ o Town Clerk's Appt Louisa P Evans Mover IZI ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter l 0 0 0 ❑ No Action ❑ Lost 2015-883 CATEGORY: Sega DEPARTMENT: Land Preservation Elect to Purchase Walker/McCall, LLC Dev Rights Easement WHEREAS, the Town Board of the Town of Southold held a public hearing on the question of the purchase of a development rights easement on a certain parcel of property owned by Walker/McCall LLC on the 20th day of October, 2015, at which time all interested parties were given the opportunity to be heard; and WHEREAS, said property is identified as SCTM #1000-115.-8-3.6. The address is 21140 Main Road (NYS Route 25) in Mattituck. The property is located in the Agricultural-Conservation (A-C) Zoning District and situated on the southerly side of Main Road (NYS Route 25) approximately 820 feet easterly from the intersection of Locust Avenue with Main Road (NYS Route 25) in Mattituck,New York; and WHEREAS, the proposed acquisition is for the purchase of a development rights easement on a 3.8863 acres. The 3.8863 acre area is part of a 28.6496 acre farm on which 24.5418 acres are subject to a Deed of Development Rights dated the 25th day of August, 2003, between John Elak and the Town of Southold and recorded in the Suffolk County Clerk's Office in Liber D00012273 at Page 138 on September 19, 2003. The 3.8863 acre area was excluded from the recorded 2003 Deed of Development Rights; and WHEREAS, federal monies obtained through a United States Department of Agriculture - Natural Resources Conservation Service ("NRCS") grant#73-2C31-02-671 were used to fund part of the 24.5418 acre acquisition in 2003. The metes and bounds description in the 2003 easement will be modified to include the additional 3.8863 acres. NRCS has approved this modification, as required under the easement. In addition, NRCS has recognized the addition of 3.8863 acres to the existing easement area as an acceptable donation of an interest in real Southold Town Board Meeting October 20, 2015 page 24 property by the Town to NRCS under the NRCS draft gift acceptance policy. Such a donation is further authorized by the New York State Constitution; and WHEREAS, the 3.8863 acre easement will be acquired using Community Preservation Funds. The purchase price is $65,000 (sixty-five thousand dollars) per acre for the 3.8863 acre easement plus acquisition costs; and WHEREAS, the property is listed on the Town's Community Preservation Project Plan as property that should be preserved due to its agricultural value; and WHEREAS, the purchase of the development rights on this property is in conformance with the provisions of Chapter 17 (Community Preservation Fund) and Chapter 70 (Agricultural Lands Preservation) of the Town Code, and WHEREAS, the proposed action has been reviewed pursuant to Chapter 268 (Waterfront Consistency Review) of the Town Code and Local Waterfront Revitalization Program ("LWRP") and the LWRP Coordinator has recommended that this action is consistent with the LWRP; and WHEREAS, the Land Preservation Committee has reviewed the application for the acquisition, and recommends that the Town Board acquire the development rights easement; and WHEREAS, the Town Board deems it in the best public interest that the Town of Southold purchase the development rights on this agricultural land; and, WHEREAS,the Town Board of the Town of Southold classifies this action as an Unlisted Action pursuant to the SEQRA Rules and Regulations, 6NYCRR 617.1 et. Seq.; and, WHEREAS, the Town of Southold is the only involved agency pursuant to SEQRA Rules and Regulations; and, WHEREAS, the Town Board of the Town of Southold accepted the Short Environmental Form for this project that is attached hereto; now, therefore, be it RESOLVED that the Town Board of the Town of Southold hereby finds no significant impact on the environment and declares a negative declaration pursuant to SEQRA Rules and Regulations for this action; and be it further RESOLVED that the Town Board of the Town of Southold hereby elects to purchase a development rights easement on agricultural land owned by Walker/McCall LLC, identified as SCTM #1000-115.-8-3.6. The proposed action has been reviewed pursuant to Chapter 268 (Waterfront Consistency Review) of the Town Code and the LWRP and the Town Board has determined that this action is consistent with the LWRP. I Vote Record-Resolution RES-2015-883 0 Adopted 0 Adopted as Amended Yes/Aye No/Nay Abstain Absent Southold Town Board Meeting October 20, 2015 page 25 ❑ Defeated Robert Ghosio Mover I21 ❑ 0 ❑ ❑ Tabled James Dinizio Jr Voter 0 ❑ ❑ ❑ o Withdrawn William P Ruland Voter 2 0 0 ❑ o Supervisor's Appt Jill Doherty Voter 0 0 0 ❑ ❑ Tax Receiver's Appt Louisa P Evans Seconder Q ❑ ❑ ❑ ❑ Rescinded Scott A.Russell Voter D 0 0 0 ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost Comment regarding resolution 883 SUPERVISOR RUSSELL: Yes with a comment. Mr. McCall has made a substantial commitment to preservation around that area. I know the acreage doesn't seem substantial in this particular case but if you look at the site location, it is a substantial piece and a key piece for preservation. I want to thank him for his historic and ongoing commitment. Motion To: Motion to recess to Public Hearing RESOLVED that this meeting of the Southold Town Board be and hereby is declared Recessed at 4:54 PM in order to hold a public hearing. RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Jill Doherty, Councilwoman AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell VI. Public Hearings 1. Set P.H. Walker-McCall LLC DevRghtAcq RESULT: CLOSED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Jill Doherty, Councilwoman AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell Councilman Robert Ghosio, Jr. COUNCILMAN GHOSIO: NOTICE IS HEREBY GIVEN that pursuant to the provisions of Chapter 17 (Community Preservation Fund) and Chapter 70 (Agricultural Lands) of the Town Code, the Town Board of the Town of Southold hereby sets Tuesday, October 20, 2015, at 4:32 p.m., Southold Town Hall, 53095 Main Road, Southold, New York as the time and place for a public hearing for the purchase of a development rights easement on property owned by Walker/McCall, LLC. Said property is identified as SCTM #1000-115.-8-3.6. The address is 21140 Main Road (NYS Route 25) in Mattituck .The property is located in the Agricultural- Conservation (A-C) Zoning District and is situated on the southerly side of Main Road (NYS Route 25), approximately 820 feet east of the intersection of Locust Avenue with Main Road (NYS Route 25) in Mattituck, New York. The proposed acquisition is for a development rights Southold Town Board Meeting October 20, 2015 page 26 easement on 3.8863 acres. The 3.8863 acre area is part of a 28.6496 acre farm on which 24.5418 acres are subject to a Deed of Development Rights dated the 25th day of August, 2003, between John Elak and the Town of Southold and recorded in the Suffolk County Clerk's Office in Liber D00012273 at Page 138 on September 19, 2003. The 3.8863 acre area was excluded from the recorded 2003 Deed of Development Rights. Federal monies obtained through a United States Department of Agriculture -Natural Resources Conservation Service ("NRCS") grant#73-2C31-02-671 were used to fund part of the 24.5418 acre acquisition in 2003. The metes and bounds description in the 2003 easement will be modified to include the additional 3.8863 acres. NRCS has approved this modification, as required under the easement. In addition,NRCS has recognized the addition of 3.8863 acres to the existing easement area as an acceptable donation of an interest in real property by the Town to NRCS under the NRCS draft gift acceptance policy. Such a donation is further authorized by the New York State Constitution. The 3.8863 acre easement will be acquired using Community Preservation Funds. The purchase price is $65,000 (sixty-five thousand dollars) per acre for the 3.8863 acre easement plus acquisition costs. The property is listed on the Town's Community Preservation Project Plan as property that should be preserved due to its agricultural value. FURTHER NOTICE is hereby given that a more detailed description of the above mentioned parcel of land is on file in Land Preservation Department, Southold Town Hall Annex, 54375 Route 25, Southold,New York, and may be examined by any interested person during business hours. I do have here a signed affidavit that this hearing had been noticed and affixed in a proper and substantial manner on the Town clerk's bulletin board here in Southold and that is notarized. I also have here a copy of the legal notice that appeared in the Suffolk Times dated October 15, 2015 and I do have here a memorandum from Principal Planner Mark Terry concerning the LWRP 'the proposed action is consistent with the policy standards and therefore is consistent with the LWRP.' That's it. Supervisor Russell SUPERVISOR RUSSELL: Would anybody like to address the Town Board on this particular local law? Melissa Spiro, Land Preservation Coordinator MELISSA SPIRO: Melissa Spiro, Land Preservation Coordinator. As we just heard, this is a small farm but it is surrounded by a larger, protected farm so it will be 28 acres when the town purchases these development rights. The current landowner applied to the town for the town to purchase the development rights on what was the excluded area and that's what the subject of the hearing is tonight. In 2003, the subject area was designed and set back from the road and pretty much surrounded by the preserved land at that time. the area is made up of prime soils and it is and I believe it always has been farmed as one, so it was cut out as a separate area but not in Southold Town Board Meeting October 20, 2015 page 27 farming. The Committee reviewed the location and the design and for this particular property, the Land Preservation Committee supports the elimination of this development area. The towns purchase of the development rights will eliminate the development area and it will result in the entire just over 28 acre farm for agricultural purposes. The town received federal grant funds towards the 2003 purchase, the town is not receiving grant funds towards the purchase of this 3.8 acre area. As noted, Community Preservation Funds will be used for the town's purchase. In 2003, John Elak worked with the Peconic Land Trust and recorded an overlay deed of conservation easement for the purpose of adding additional terms for preserving and protecting the property's scenic open space and agricultural value. The currently landowner, Russ McCall, is also working with Peconic Land Trust to amend that easement to include the 3.8 acre area and to add additional terms. Luke from Peconic Land Trust is here and he is going to address those additional points. Thank you. Luke McKay, Peconic Land Trust LUKE MCKAY: Luke McKay, Peconic Land Trust. As Melissa mentioned, back in 2003 in addition to selling the development rights to the town, the Elak's voluntarily donated an overlay conservation easement further protecting entire farm to the Peconic Land Trust. Although reinforcing many of the restrictions at the town easement, the trust overlays also restricted the farm to no more than 10 percent coverage by agricultural structures and no more than 10,000 square feet of greenhouses. Since the trust overlay easement covers the entire farm, the entire 28 acre farm, including the 3.8 acre portion the town is proposing to purchase the development rights from, the trust has to amend its overlay easement to account for this change. As part of that amendment process, the current landowner Russ McCall is voluntarily further restricting the farm by limiting agricultural structures to 2 percent of the farm which is approximately half an acre and donating an affirmative farming covenant that restricts certain agricultural uses and requires the farm to remain in active, agricultural production, primarily food production, in perpetuity. Thank you. Supervisor Russell SUPERVISOR RUSSELL: Thank you. Anybody like to address the Board on this particular public hearing? (No response). 2. Public Hearing to Hear Citizens Views on Local Housing and Community Development Needs RESULT: CLOSED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Jill Doherty, Councilwoman AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell Councilman Ghosio COUNCILMAN GHOSIO: In April, 2016 the Town of Southold expects to receive approximately $49,164.00 in Federal Community Development Block Grant Funds. These funds may be used, and have been previously used for a variety of projects to be selected by local officials. Eligible activities include: Southold Town Board Meeting October 20, 2015 page 28 Acquisition and demolition of blighted property Housing rehabilitation Elimination of physical barriers for the handicapped Public facilities and improvements Street Reconstruction Code Enforcement Public Water projects Economic Development Public Services (total allotment limited to 15%) Town Residents are invited to attend this public hearing on Tuesday, October 20, 4:35 P. M. at the Southold Town Hall, 53095 Main Road, Southold, New York, to express citizen views on local housing community development needs to be met with these funds. I do have here a signed and notarized affidavit that this hearing had been noticed and was affixed to the Town Clerk's bulletin board. And I also have a copy of the legal notice from the Suffolk Times which was dated September 22, 2015. That's it. Supervisor Russell SUPERVISOR RUSSELL: Would anybody like to address the Town Board on this particular public hearing? Linda Ruland Executive Director, CAST LINDA RULAND: Good afternoon, Supervisor Russell and Town Board members. My name is Linda Ruland and I am the executive director of CAST, Community Action Southold Town. CAST is a not for profit anti-poverty organization whose mission is to promote self-sufficiency and to provide a safety net for residents in need. CAST serves all of Southold Town from Laurel to Orient and Fishers Island. CAST provides emergency food banks for clients in crisis, also a monthly food bag for those who need it. Other services that CAST provides are referrals and advocacy, housing assistance, education, classes for ESL, tutoring and most recently, computer training for those who wanted to enter the workforce and be able to provide for their own families. We are so grateful to you for supporting CAST over these past years. So far this year, our food pantry has provided over 2,100 bags of food for seniors and families that include over 400 children. We have welcomed 113 new clients since January, so you can see that food scarcity is still a problem for many of our town residents. We are also seeing a rise in our homeless population, who come to CAST for food as well as warm clothing to withstand the cold nights on the streets. Since I have become CAST's executive director, I have witnessed the generosity of our community. From the young students of the Mattituck-Cutchogue and Southold school districts, to the businesses and to the Clubs such as Greenport Rotary, CAST has been the recipient of many food items and donations but unfortunately it is not enough to provide the needed food for our struggling neighbors. Your help from the Community Block Grant is of vital importance to sustain the needed resources for our clients. I am asking you to consider a grant to CAST for our food pantry. Thank you again for your help in the past, and your consideration again this year. We are grateful for any assistance that you can offer to us, as together we continue to be neighbors helping neighbors in this beautiful community we all call home. Thank you. Southold Town Board Meeting October 20, 2015 page 29 SUPERVISOR RUSSELL: Thank you, Linda. Would anybody else like to address the Town Board? Maryann Gensler, Maureen's Haven Outreach Program MARYANN GENSLER: Good afternoon, my name is Maryann Gensler and I live in Southold and I am the interim executive director of Maureen's Haven Homeless Outreach program. Thank you for the opportunity to address you today in order to request funding for our program, which is operated under the auspices of the Peconic Community Council. The goal of Maureen's Haven is to provide safe, warm, free shelter for homeless individuals from November through March, utilizing volunteer houses of worship and congregation volunteers. The host facilities and supporting organizations provide much more than a place to sleep and a nutritious dinner and breakfast. They provide support through embracing the values of human dignity, respect, service, compassion, teamwork, diversity and love. Now entering its 15th season of service, the program provides shelter and supportive services five nights a week in partnership with 15 houses of worship, 17 supporting houses of worship and community organizations and over 1,500 individual volunteers providing an estimated 20,000 h ours of service each winter season. Peconic Community Council is responsible for screening and transporting the homeless guests to the host facilities each night. Pickup locations are in Riverhead, Hampton Bays and Greenport, as well as various locations in the Hamptons and throughout the North Fork. Last winter we served 242 individuals over 152 nights. Our average number of guests per evening was 50 with a high of 82. Overall, 7,638 beds were made for the season. Of that total, 82 % were male and 18 % were female. It is important to note that due to the ever declining economy, the number of homeless has risen and the working corps are included in our guest list. In an effort to provide services to the homeless in Southold Town, we have partnered and collaborated with five houses of worship, Southold Presbyterian, St. Patrick's Roman Catholic Church, Sacred Heart Roman Catholic Church and St. Peter's Lutheran Church in Greenport who graciously host our guests for the overnight program and also in that was, unfortunately, Southold Unitarian which of course you know burnt down but St. Peter's has graciously offered to host those guests for the evening that they took, so we are very appreciative of the past support we have received from the Town of Southold and are respectfully requesting funding once again in support of our program. Thank you very much for the consideration of this request. Supervisor Russell SUPERVISOR RUSSELL: Thank you. Would anybody else like to address the Town Board on this particular public hearing? (No response) Closing Comments Supervisor Russell SUPERVISOR RUSSELL: I am going to invite anybody that would like to address the Town Board on any issue to please feel free? Linda Goldsmith, East Marion Southold Town Board Meeting October 20, 2015 page 30 LINDA GOLDSMITH: Linda Goldsmith, East Marion. I just wanted to ask you a question on resolution 2015-872, it's a position of guard for the solid waste management district. What hours are they? SUPERVISOR RUSSELL: They generally work weekends. It is to oversee the re-use center. The area where people can bring in used, rather than throwing it away. It is encouraging re-use of things that people don't need and it's generally on the weekends. MS. GOLDSMITH: And I have a second question. In my travels in the last few weeks I have been asked by a number of people, I guess probably about a year ago, people were asking about videotaping some of the other meetings in Southold Town, especially the work sessions because sometimes you get here at 5:00 and you are all done and the work takes place at the work session as it rightly should and I think you had said or some of you had said that they were going to look into having students from one of the schools try to do that but I think it has been over a year and I am wondering if there has been any progress made on that? and I understand that doing every meeting might become cumbersome if you did ZBA and the Planning Board but specifically I was asked about the work sessions and I don't know where that is. SUPERVISOR RUSSELL: Are you familiar with the fact that we had already been doing that? Work sessions were being broadcast on channel 22? MS. GOLDSMITH: Were they still being... SUPERVISOR RUSSELL: Well, we ran into technical difficulties which I am going to defer to Jim now to explain. COUNCILMAN DINIZIO: We were experimenting on how to do it with the least amount of manpower. MS. GOLDSMITH: Yes. COUNCILMAN DINIZIO: The schools, we had a couple of meetings, I had a couple of meetings with them and it would have been difficult to get anybody to commit themselves to that type of schedule. Even the students, they have other commitments and they seem to drop out. It was very difficult. As I said, we had those discussions. So what I have been doing is we have been recording them into the device we have down in the basement and then shipping them over but the audio was always just not right. You couldn't, all you basically saw was a bunch of people around a table, sometimes it was too high, sometimes it was too low. Sometimes those fans would get in the way. The whole thing is, I learned as we did it. We put $5,000 in the budget to wire the place correctly, put cameras in this room and the other meeting room next to the Supervisor's office, if he chooses, and just try to work it from there. MS. GOLDSMITH: I think that's probably where the questions were coming from then. I knew that they had been aired for a while and I do think once in a while your audio for this meeting is pretty sad, too, I have to tell you. Southold Town Board Meeting October 20, 2015 page 31 COUNCILMAN DINIZIO: Yes. MS. GOLDSMITH: Sometimes it is non-existent but I am glad to hear that because I didn't think it would work with students, especially if you have work sessions during the day. It's very difficult to keep people committed year after year and month after month and I knew that some had been aired but I didn't know really why they had stopped and I should have asked you earlier, so now I have my answer. COUNCILMAN DINIZIO: Well, technically it was very cumbersome. MS. GOLDSMITH: I can understand. COUNCILMAN DINIZIO: We are working the bugs out and we will work the bugs out. MS. GOLDSMITH: So the Town Board is working on it, without worrying about having to go to a high school student or something to that effect. COUNCILMAN DINIZIO: Yes. MS. GOLDSMITH: Okay, thank you. COUNCILMAN GHOSIO: It should be noted that we are talking about, the remedies that we have are dealing with the equipment that we currently have, which tends to be older and not up to date technology wise but at least we will be able to get something going. Jill Franke, Southold JILL FRANKE: Jill Franke. Not to bring up a bug/chicken debate again but Jill, thank you for handing out reusable bags. I don't have a position either way, I usually end up leaving mine home but, and I wanted to thank you all for doing the horse trails. As you all know, there's nothing in Southold Town for horse owners, there's really nothing at all so it's a giant step forward. Thank you. SUPERVISOR RUSSELL: Who else would like to address the Town Board? Darren Finley, Ecoverse DARREN FINLEY: Ladies and gentlemen of the Board, my name is Darren Finley. I work with the company Ecoverse. We were the low bid on the windrow turner. I would like to make a statement on your award of the turner. I have attended a few of your meetings with admiration of how you are taking your time and cost saving, eco-friendly measures and innovative, new technologies. This is why I am at a loss on your decision. we had bid a turner capable in size and power, with more innovation technology than the awarded bid. Our cost of operation is lower due to our modern tier 4 engines fuel consumption, resulting in a lower carbon footprint. It was practically impossible to meet the bid spec exactly, when the bid spec is a carbon copy of the specific manufacturer. We had minor deviations which could be justified with engineering rationale and with the difference of cost of$96,500 this clearly isn't justified. I don't understand why we were invited to demonstrate and bid when clearly the decision of what to purchase was Southold Town Board Meeting October 20, 2015 page 32 made before this. Ecoverse will be in contact with the town on further action. Thank you for your time. Supervisor Russell SUPERVISOR RUSSELL: Would anybody else like to address the Town Board on any issue? Actually what I do want to mention and I forgot to, every year I do a presentation on the budget with a power point to show you the cost. I am doing that actually the 27th of October, here at the meeting hall at 6:00. Oh, yes, and the Affordable Housing forum is going to be Thursday, that's at 6:00 right here in the meeting hall. This Thursday. COUNCILMAN GHOSIO: And tomorrow night, at 5:00 over here at Silversmith's corner, we are going to be having a 375th Anniversary event where we are going to be burying a time capsule, so of course, everybody is invited to that as well. COUNCILMAN DINIZIO: Scott, the housing forum is going to be recorded, right? SUPERVISOR RUSSELL: Yes, the housing forum will be recorded and it will be broadcast on channel 22. Is that it? (No response) Motion To: Adjourn Town Board Meeting RESOLVED that this meeting of the Southold Town Board be and hereby is declared adjourned at 5:22P.M. * * eli,b4TA Q. Errzabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:William P. Ruland, Councilman AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell