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HomeMy WebLinkAboutPolice Uniforms - Cleaning stvFour ELIZABETH A.NEVILLE,MMC �y� y ��y Town Hall,53095 Main Road TOWN CLERKo= ; PO.Box 1179 ti Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER "49 #0•0 p1'�,�� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER : �! 0• www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER -..,,,,,,.•• OFFICE OF THE TOWN CLERK TOWN OF.SOUTHOLD February 2, 2016 Fern L. Simpson Hoppy's Cleaners 329 Front Street Greenport, NY 11944 Dear Ms Simpson: Congratulations. At the regular Town Board meeting held on January. 19, 2106, the Town Board accepted the bid of Hoppy's Cleaners for the cleaning of Police Uniforms for the 2016 Calendar Year. A certified copy of the resolution is enclosed. The bid deposit will be returned to you. Thank you for your bid. • Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. ''g�FFOL,' , O 6' ELIZABETH A. NEVILLE,MMC ,� � Town Hall,53095 Main Road TOWN CLERK o '; PO Box 1179 Cl') `" KPres Southold,New York 11971 REGISTRAR OF VITAL STATISTICS ' ` p *.10 Fax(631)765-6145 MARRIAGE OFFICER ypTelephone(631)765-1800 ! RECORDS MANAGEMENT OFFICER 0l '4 i� I" "'��� ,.'� www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER • OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD February 2, 2016 • Ben Suglia Mattituck Main Road Laundry PO Box 890 Mattituck,NY 11952 • Dear Mr Suglia: • • At the regular Town Board meeting held on January 19, 2106, the Town Board accepted the bid of Hoppy's Cleaners for the cleaning of Police Uniforms for the 2016 Calendar Year.. A certified copy of the resolution is enclosed. The bid deposit will be returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of January 19, 2016 ticRESOLUTION 2016-120 Item # 5.10 �3 Oaf ADOPTED DOC ID: 11554 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2016-120 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 19, 2016: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Hoppy's Cleaners to clean Southold Town Police Uniforms for calendar year 2016 in the amounts indicated on the bid submitted, all in accordance with the Town Attorney. ajal4Q2?4°4:14' Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER:Louisa P. Evans, Justice AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell Generated January 21, 2016 Page 21 9 :tel BID PROPOSAL 'L445./c /4G.in 12 (.. G 6--4✓, r4 Business Name submits herewith the for the washing, drying and pressing of the uniforms according to uniform label specifications of the members of the Southold Town Police Department for the period from January 1, 2016 through December 31, 2016: Glees, To .(kpr,ze. Wash Price Dry/Price Press Price PE'' I°"� Uniform Trousers $ I-<o $ /.‘0 $ 0.‘6 4 -.z)(3 Tactical Uniform Pants ,$ I.00 $ I .7 $ 0$) 1 c D" Tactical Cargo Pocket Uniform Trousers , $' i,<0 , 1$ !. 6- .3 $ 0.Co 4- a �'`' • Uniform Long Sleeve Shirts (Dark Blue) $ 0. C.5 $ 0.6C $ 0.S-0 t. /. /c Uniform Shirt Sleeve Shirts (Dark Blue) $ 0.60 $ 0. 6!7 $ O.‹0 C /• /0 ^ Uniform Long Sleeve Shirts (Light Blue). $ 0. 6c. .$ 0. 6S $ 0.<0 t /, IC Uniform Short Sleeve Shirts (Light Blue) $ o. 60 $ O.G o $ 0. S o t I . /0 Uniform Long Sleeve Shirts (White) $ 0- 6C $ 0.6C $ d•S.a ( 1. / 6-- Uniform 1. / SUniform Short Sleeve Shirts (White) $ 0. 60 $ 0.60 $ 0,5-o 3 1. /0 Uniform Long Sleeve.Shirts (Tan) $ (7. 6 S $ 0. 6 S $ 0;5-0 st1 i /C Uniform Short Sleeve Shirts (Tan) $ 040 0 $ 0. 6() $ 0,c o p10 /0 Uniform Jackets $ 1 . C° $ I • S'' $ 0.C° 4',.,2, u-o Winter Jacket $ r�i-•oma $ a, w $ 0-C 0 I g-' 5° Light Weight Spring/Fall Jacket $ 02 •w $ (2. LA.3 $ 0 . 5'' 102.C. Outer Jackets $ 02 •w $ d. ..3 $ 0.c. it R.<0 Jacket Liners $ I. 0' $ 1) w $ 0-5, I' `. <o Uniform Sweaters $ 02 .00 $ 0• ov $ 0 •S' $ 02.C° Neckties $ 0,S. $ 0,S0 $ C9•c`' 1- /. OV Hats $ ` 1 w $ /. .- $ 0.w 5( 10 w Vendor to pick up uniforms to be cleaned at the Southold Town Police Headquarters, Main Road, Peconic,New York, on Tuesday and Friday of each week. Delivery of cleaned uniforms, hung on wire hangers and covered with plastic, to be made no later than the same day of the week following pick up. Vendor must submit a detailed bill and signed Town voucher on a monthly basis. The Southold Town Board reserves the right to reject any and all proposals and to waive any defect or informality in any bid should it be in the best interest of the Town of Southold to do so. The proposed unit prices shall not include any federal, state, or local tax,,from which the Town of Southold is exempt. Signed: Print name 6 ,$;v /)6. Corporate Title 9 (if any) f✓fid Company Name 44) /46'1- ��< /6 4-"A% I (-- Mailing Address A a 0 st 95.0 ./444 4-auC NI it5,a-. Phone Number 6 31 - a$d) /c6 3 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and • has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . Signed: _e.k.v.„ X . ern-- Print name r'ERn i i s Corporate Title (if any) Pres td Company Name NcPPyis& /+tWR S lac. • Mailing Address 3 '2.9 r R a 11T ST RE ET REPOf►i fYoPEc 115I-11-1 Phone Number (d� ( 1i77 111 0 BID ON Cleaning Police Uniforms 2016 • NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids;_and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid.. Signed: Print name a e- Co clk U Corporate Title (if any) eft/1 J wL Company Name / `a (. /cc, J L Mailing Address "/"u c� qG d 4 G. r � i 1[�c2 Phone Number 67/ - ?�! / SG 3 BID ON Cleaning Police Uniforms 2016 �,••'�stfFOI,' ELIZABETH A. NEVILLE,MMC ;�y� �y Town Hall,53095 Main Road TOWN CLERK PO Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS �= . ���� Fax(631)765-6145 MARRIAGE OFFICER \ •y" - ! RECORDS MANAGEMENT OFFICER 41-.* a�,�i� Telephone(631) nny gov l �. www.southoldtownny gov FREEDOM OF INFORMATION OFFICER ;,•� OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2016 Police Uniform Cleaning Bid Opening 12/10/15 2:00 P.M. Two (2) bids received Hoppy's Cleaners Entire bids received are on file in the Town Clerk's office 329 Front Street Greenport, NY 11944 Fern L. Simpson 631/477-1110 Mattituck Main Road Laundry PO Box 890 Mattituck, NY 11952 Ben Suglia 631/298-1963 • BID PROPOSAL 6 0015 Q L -1+ri e-QL S TAc Business Name. submits herewith the for the washing, drying and pressing of the uniforms according to uniform * label specifications of the members of the Southold Town Police Department for the period from January 1, 2016 through December 31, 2016: Wash Price Dry Price(ciea.n) Press Price Uniform Trousers $ $ [ q‘ $_ d Tactical Uniform Pants $ /1 $ ' 0 LizAdAual ' Tactical Cargo Pocket Uniform Trousers $ /. 1/.7 $ 6 s $ ;Ac-i2AAA114 Uniform Long Sleeve Shirts (Dark Blue) $ 099 $ -6 - $ Vr+cQp 'SIF Uniform Shirt Sleeve Shirts (Dark Blue) $ . 99 $ '6 $ L.% zura�3t Uniform Long Sleeve Shirts (Light Blue) $ , 99 $ -0- $ ;,04.6alik Uniform Short Sleeve Shirts (Light Blue) $ a 99 $ - a, $ t•AiteLLAAV Uniform Long Sleeve Shirts (White) $ 0 T1 $ -d $ -0 — Uniform Short Sleeve Shirts (White) $ -d $ - 6 - $ 0 - Uniform Long Sleeve Shirts (Tan) $ -0 $ 6 $ -6- Uniform Short Sleeve Shirts (Tan) $ -0 - $ 0 $ -0 Uniform Jackets $ - 0 - $ 'v $ - O- Winter Jacket $ U $ D- $ -0 - Light Weight Spring/Fall Jacket $ _o _ $ - 0 $ '0 Outer Jackets $ - $ D $ -o - Jacket Liners $ - D $ - D - $ 'a.- Uniform Sweaters $ _b - $ �0- $ 0 - Neckties $ _ 6— $ `0 J $ —0-- Hats 0—Hats $ - D - $ -0- $ -D� Vendor to pick up uniforms to be cleaned at the Southold Town Police Headquarters, Main Road, Peconic, New York, on Tuesday and Friday of each week. Delivery of cleaned uniforms, hung on wire hangers and covered with plastic, to be made no later than the same day of the week following pick up. Vendor must submit a detailed bill and signed Town voucher on a monthly basis. • The Southold Town Board reserves the right to reject any and all proposals and to waive any defect or informality in any bid should it be in the best interest of the Town of Southold to do so. The proposed unit prices shall not include any federal, state, or local tax, from which the Town of Southold is exempt. Signed: L Print name flail L . S! 61 Psi) n Corporate Title n (if any) l"R-Es T Devil Company Name PF op P')'s Lac- Mailing Address 3 2.5 FRoar STA ggy RF n 11 .4.0\/61Z1{ I I f I I Phone Number 23 I- -7,- ( 11 D LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County, New York, at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold,New York 11971, until 2:00 P.M., Thursday, December 10, 2015, at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Cleaning for calendar year 2016. Specifications for the Police Department Uniform Clothing may be obtained at the Office of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list, and must be accompanied by a Non- Collusive Bid Certificate, and bank draft or certified check the amount of$100.00. All bids must be marked "Bid on Police Department Uniform Cleaning", and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971. The bid price shall not include any tax, federal, state, or local, from which the Town of _ Southold is exempt. Dated: October 20, 2015 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON November 25, 2015, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Town Board Members Town Attorney Dodge Reports Browns Letters Burrelle's Info Town Clerk's Bulletin Board Chief Mattituck Main Road Laundry P.O. Box 890 Mattituck,NY 11952 December 10, 2015 Ms. Elizabeth A.Neville Southold Town Clerk Town of Southold Town Hall 53095 Main Road Southold,NY 11971 Dear Ms. Neville: Mattituck Laundry currently handles Brookhaven National Lab under a Department of Energy contract. The contract is awarded every 5 years and we have serviced Brookhaven National Lab since 2001. Mattituck Laundry currently services several awarded contracts (both laundry and dry cleaning) each with multiple purchase orders associated with them. We have a detailed reporting system in place that would benefit the Southold Police Department as well as the Town of Southold with regard to billing and accountability for the Southold Police Departments uniform processing. I would also be happy to provide you with a list of my current customers, as well as contact information for references. Thank you for your consideration. Respectfully y urs, Ben Suglia President, Bejo Corp. LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County, New York, at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold, New York 11971, until 2:00 P.M., Thursday, December 10,2015, at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Cleaning for calendar year 2016. Specifications for the Police Department Uniform Clothing may be obtained at the Office of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waiveany defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list, and must be accompanied by a Non- Collusive Bid Certificate, and bank draft or certified check the amount of$100.00. All bids must be marked "Bid on Police Department Uniform Cleaning", and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 20, 2015 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON November 25, 2015, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Town Board Members Town Attorney Dodge Reports Browns Letters Burrelle's Info Town Clerk's Bulletin Board Chief BID PROPOSAL Business Name submits herewith the for the washing, drying and pressing of the uniforms according to uniform label specifications of the members of the Southold Town Police Department for the period from January 1, 2016 through December 31, 2016: Wash Price Dry Price Press Price Uniform Trousers $ $ $ Tactical Uniform Pants $ $ $ Tactical Cargo Pocket Uniform Trousers $ $ $ Uniform Long Sleeve Shirts (Dark Blue) $ $ $ Uniform Shirt Sleeve Shirts (Dark Blue) $ $ $ Uniform Long Sleeve Shirts (Light Blue) $ $ $ Uniform Short Sleeve Shirts (Light Blue) $ $ $ Uniform Long Sleeve Shirts (White) $. $ $ Uniform Short Sleeve Shirts (White) $ $ $ Uniform Long Sleeve Shirts (Tan) $ $ $ Uniform Short Sleeve Shirts (Tan) $ $ $ Uniform Jackets $ $ $ Winter Jacket $ $ $ Light Weight Spring/Fall Jacket $ $ $ Outer Jackets $ $ $ Jacket Liners $ $ $ Uniform Sweaters $ $ $ Neckties $ $ $ Hats $ $ $ Vendor to pick up uniforms to be cleaned at the Southold Town Police Headquarters, Main Road, Peconic, New York, on Tuesday and Friday of each week. Delivery of cleaned uniforms, hung on wire hangers and covered with plastic, to be made no later than the same day of the week following pick up. Vendor must submit a detailed bill and signed Town voucher on a monthly basis. The Southold Town Board reserves the right to reject any and all proposals and to waive any defect or informality in any bid should it be in the best interest of the Town of Southold to do so. The proposed unit prices shall not include any federal, state, or local tax, from which the Town of Southold is,exempt. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number NON-COLLUSIVE BID CERTIFICATE The undersigned bidder'certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder,,nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON Cleaning Police Uniforms 2016 . Rudder, Lynda • From: Blasko, Regina Sent: Monday, November 23, 2015 9.52 AM To: Rudder, Lynda Subject: RE: Cleaning As per the Chief, he would prefer that the specifications list separate prices for washing/dry cleaning/pressing per piece. Regina Blasko Secretarial Assistant Office of the Chief of Police .Southold Town Police Department P(631)765-2758 F(631) 765-2715 From: Rudder, Lynda Sent: Monday, November 23, 2015 9:37 AM To: Blasko, Regina <rblasko@town.southold.ny.us> Subject: Cleaning • Don't forget to send me the specifications for the Uniform cleaning before Wednesday am,thanks Lynda M Rudder Deputy Town Clerk Principal Account Clerk Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold,NY 11971 631/765-1800 ext 210 631/765-6145 1 #12515 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 week(s), successfully commencing on the 26th day of November, 2015. Principal Clerk Sworn to before me this day of 2015. LEGAL NOTICE ' NOTICE TO BIDDERS ' NOTICE IS HEREBY GIVEN, in in accordance with the provisions of Section 103 of the General Municipal Law,that sealed bids will be-received by '' STIN• VOLINSKI the Town Clerk of the Town of South- old, Suffolk County,New York, at the NOTARY PUBLIC-STATE OF NEW YORK Southold Town Clerk's Office, Town ' No. 01 V061 05050 Hall,53095 Main Road,Southold,New York 11971,until 2:00 P.M.,Thursday, Qualified In Suffolk County December 10,2015,at which time they My Commission Expires February 28, 2016 will be publicly opened and read aloud, for furnishing'to the Town of Southold Police Department Uniform Cleaning for calendar year 2016. Specifications for the Police De- partment Uniform Clothing may be obtained at the Office of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list,and must be accompanied by a Non-Collusive Bid Certificate,and bank draft or certified check the amount I of $100.00. All bids must-be marked "Bid on Police Department Uniform Cleaning", and must be signed and sealed in envelopes plainly addressed to the Town Clerk,Town of Southold,Town Hall,53095 Main Road,Southold,New York 11971. The bid price shall not include any tax,federal,state,or local,from which the Town of Southold is exerhpt. Dated:October 20,2015 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK 12515-]T 11/26 STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE,Town Clerk of the Town of Southold, New York being duly sworn, says that on the 19th day of November , 2015, she affixed•a notice of which the annexed printed notice is a true copy, in a proper and substantial mariner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York. 2016 Police Uniform Cleaning bid • • . : 'Elizabeth A. Neville Southold Town Clerk Sworn before me this 19th day of November , 15. otarY Public LYNDA M. RUDDER Notary Public, State of New York No 01RU6020932 Qualified in Suffolk County Commission Expires March 8,2015 11/19/2015 1:00 PM FAX 6317656145 SOUTHOLD TON CLERK P.0001 assss*sa***sssaaassaasssaaasssssssssssaass ass Multiple Destinations ass :sus asssaasaaaaassas*a**:******aa**::*a: Job No. 0587 Sheets 6 Unsent Sent [037] 18775588282 MCGRAH HILL [038] 18005243329 BURELLE'S INFO [*039] 18882329941 DATA CONSTRUCT [:0401 18007685594 DODGE REPORTS [:0411 18009620544 CONSTRUCT INFO Error LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN,in accordance with the provisions of Section 103 of the General Municipal Law,that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County,New York,at the Southold Town Clerk's Office,Town Hall,53095 Main Road,Southold,New York 11971, until 2:00 P.M. Thursday,December 10,2015,at which time they will be publicly opened and read aloud,for furnishing all labor,material,and equipment required to service an Aerial lift bucket truck Model#625251L4HRM Specifications for the servicing of the Lift Truck may be obtained at the Office of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list,and must be accompanied by a Non-Collusive Bid Certificate,and bank draft or certified check the amount of$100.00. AU bids must be marked"Bid on Service",and must be signed and sealed in envelopes plainly addressed to the Town Clerk,Town of Southold,Town Hall, 53095 Main Road, Southold,New York 11971, The bid price shall not include any tax,federal,state,or local,from which the Town of Southold is exempt. Dated: November 17,2015 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK * * * PLEASE PUBLISH ON November 25,2015,AND FORWARD ONE(1). AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE,TOWN CLERK, PO BOX 1179,SOUTHOLD,NEW YORK 11971. _ ._. .. n r rr • Rudder, Lynda From: Reisenberg, Lloyd Sent: Thursday, November 19, 2015 12:52 PM To: Rudder, Lynda Subject: RE. yearly bids Posted Lloyd H. Reisenberg Network and Systems Administrator Town of Southold, New York www.southoldtownny.gov IlovdrCa@southoldtownny.gov 0: 631-765-1891 I M:631-879-1554 I F: 631-765-5178 CONFIDENTIALITY NOTICE:This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review,,use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. Original Message From: Rudder, Lynda Sent:Thursday, November 19, 2015 10:34 AM To: Beltz, Phillip<Phillip.Beltz@town.southold.ny.us>; Cerria Torres (ctorres@timesreview.com) <ctorres@timesreview.com>; Cushman,John<John.Cushman@town.southold.ny.us>; Michaelis,Jessica <jessicam@southoldtownny.gov>; Reisenberg, Lloyd <Lloyd.Reisenberg@town.southold.ny.us>; Southold Local <lisa@southoldlocal.com>; Dinizio,James<fames.dinizio@town.southold.ny.us>; Doherty,Jill <jill.doherty@town.southold.ny.us>; Doroski, Bonnie<Bonnie.Doroski@towri.southold.ny.us>; Ghosio, Bob <bob.ghosio@town.southold.ny.us>; Louisa Evans<Ipevans06390@gmail.com>;,Neville, Elizabeth <E.Neville@town.southold.ny.us>; Russell, Scott<scottr@southoldtownny.gov>; Standish, Lauren <Lauren.Standish@town.southold.ny.us>;Tomaszewski, Michelle<michellet@town.southold.ny.us>; William Ruland <rulandfarm@yahoo.com>; Duffy, Bill<billd@southoldtownny.gov>; Kiely, Stephen <stephen.kiely@town.southold.ny.us>; Silleck, Mary<marys@southoldtownny.gov> Cc: McLaughlin, Karen<Karen.McLaughlin@town.southold.ny.us>; Savage, Kristen <kristens@southoldtownny.gov>; Orlando, Vincent<vincent.orlando@town.southold.ny.us>; Blasko, Regina <rblasko@town.southold.nv.us>; Flatley, Martin <mflatley@town.southold.ny.us> Subject: yearly bids Please publish in the 11/25 edition of the Suffolk Times and-the Town website 1 BID PROPOSAL Business Name submits herewith the following unit prices for the cleaning of the uniforms according to uniform' label specifications of the members of the Southold Town Police Department for the period from January 1, 2016 through December 31, 2016: Uniform Trousers Tactical Uniform Pants Tactical Cargo Pocket Uniform Trousers Uniform Long Sleeve Shirts (Dark Blue) Uniform Shirt Sleeve Shirts (Dark Blue) Uniform Long Sleeve Shirts (Light Blue) Uniform Short Sleeve Shirts (Light Blue) Uniform Long Sleeve Shirts (White) Uniform Short Sleeve Shirts (White) Uniform Long Sleeve Shirts (Tan) Uniform Short Sleeve Shirts (Tan) Uniform Jackets Winter Jacket Light Weight Spring/Fall Jacket Outer Jackets Jacket Liners Uniform Sweaters Neckties Hats - Vendor to pick up uniforms to be cleaned at the Southold Town Police Headquarters; Main Road, Peconic,New York, on Tuesday and Friday of each week. Delivery of cleaned uniforms, hung on wire hangers and covered with plastic, to be made no later than the same day of the week following pick up. Vendor must submit a detailed bill and signed Town voucher on a monthly basis. The Southold Town Board reserves the right to reject any and all proposals and to waive any defect or informality in any bid should it be in the best interest of the Town of Southold to do so. The proposed unit prices shall not include any federal, state, or local tax, from which the Town of Southold is exempt. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been'submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON Cleaning Police Uniforms 2016 Rudder, Lynda From: Rudder, Lynda Sent: Thursday, November 19, 2015 10:34 AM To: Beltz, Phillip;,Cerria Torres (ctorres@timesreview corn); Cushman, John, Michaelis, Jessica; Reisenberg, Lloyd; Southold Local; Dinizio, James; Doherty, Jill, Doroski, Bonnie; Ghosio, Bob; Louisa Evans; Neville, Elizabeth, Russell, Scott; Standish, Lauren, Tomaszewski, Michelle; William Ruland; Duffy, Bill; Kiely, Stephen, Silleck, Mary Cc: McLaughlin, Karen; Savage, Kristen; Orlando, Vincent; Blasko, Regina, Flatley, Martin • Subject: yearly bids Attachments: sand.doc; Supply Uniform Notice.doc; Uniform Cleaning Notice.doc; Milk.doc Please publish in the 11/25 edition of the Suffolk Times and the Town website • • 4 Southold Town Board - Letter Board Meeting of October 20, 2015 RESOLUTION 2015-865 Item # 5.9 \'�©tet ADOPTED DOC ID: 11226 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2015-865 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 20, 2015: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2016: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk Ice Control Sand for the Highway Department Removal of Scrap Tires from the Transfer Station Propane for various Town facilities aidd4Qa744';'14° Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Louisa P. Evans, Justice AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell • Generated October 21, 2015 Page 15 Rudder, Lynda From: Rudder, Lynda Sent: Thursday, November 19, 2015 10:51 AM To: Blasko, Regina Subject: Emailing: Uniform Cleaning Specs.doc Attachments: Uniform Cleaning Specs.doc • Your message is ready to be sent with the following file or link attachments: Uniform Cleaning Specs.doc Note: To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. • • 2