HomeMy WebLinkAbout2015 �•''ofFO(4- '
ELIZABETH A. NEVILLE,MMC ��•I���O CG� Town Hall,53095 Main Road
TOWN CLERK N PO Box 1179
ti Southold,New York 11971
REGISTRAR OF VITAL STATISTICS %`p ��� Fax(631)765-6145
MARRIAGE OFFICER ;�� 4:80.
�l•��,• Telephone(631)765-1800
RECORDS MANAGEMENT OFFICER z 0.( `A•• www southoldtownny gov
FREEDOM OF INFORMATION OFFICER _,,,,,,.••
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
October 23, 2015
Ilana Finnegan
Mattituck Cutchogue Teachers Association
34900 Main Road I
Cutchogue, NY 11935
Dear Mrs. Finnegan:
The Southold Town Board, at its regular meeting held on October 6, 2015, granted permission to
the Mattituck Cutchogue Teachers Association to hold its Turkey Trot on_November 26, 2015.
A certified copy of this resolution is enclosed along with the Town of Southold Policy/or
Special Events on town Properties and Roads. Failure to heed the policy may result in the
loss of Clean-up deposit. An insurance policy naming the Town of Southold as additionally
insured has been filed with this office. Please contact Captain Kruszeski at the Police
Department, as soon as possible, to coordinate traffic control.
If you have any questions please contact me at the Town Clerk's office at 631-765-1800.
Good Luck with your event.
Cie - °F —bS i Sincerely,
e_\ - Ma-Ark n s
1I ,
j 0 N rco-8 S+t l \ Lynda M Rudder
enc
Deputy Town Clerk
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Southold Town Board - Letter Board Meeting of October 6, 2015
WFlatt
RESOLUTION 2015-835 Item # 5.8
ADOPTED DOC ID: 11196
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2015-835 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
OCTOBER 6, 2015:
RESOLVED that the Town Board of the Town of Southold hereby grants permission to
Mattituck-Cutchogue Teachers' Association to use the following route for its 2015 Turkey Trot
in Mattituck, on Thursday, November 26, 2015: beginning at Mattituck High School, head
west to Pike Street, cross Route 25 to Reeve Avenue; head south, left on to New Suffolk
Avenue; proceed east, right onto Marratooka Road to end, head north on Marratooka;
cross New Suffolk Avenue onto Marratooka Lane, left on Route 25; head west, right onto
Wickham Avenue, proceed north, right onto Pike Street, finish at the school; provided they
follow all the conditions in the Town's Policy for Special Events on Town Properties. Support is
for this year only. The fees have been waived for this event with the exception of the clean up
deposit.
adiaS4Q44°4114'.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Robert Ghosio, Councilman
SECONDER:James Dinizio Jr, Councilman
AYES: Robert Ghosio, James Dinizio Jr, Jill Doherty, Scott A. Russell
ABSENT: William P. Ruland, Louisa P. Evans
Generated October 7, 2015 Page 15
0004
C.
ELIZABETH A.NEVILLE,MMC �At. .j, Town Hall,53095 Main Road
TOWN CLERK o ' P.O.Box 1179
CA $ , Southold,New York 11971
REGISTRAR OF VITAL STATISTICS N.''S v .�$ Fax(631)765-6145
MARRIAGE OFFICER \1' off'�� Telephone(631)765-1800
RECORDS MANAGEMENT OFFICER O `!l 'I% „... www.southoldtownny.gov
FREEDOM OF INFORMATION OFFICER "°
OFFICE OF THE TOWN CLERK RECEIVED
TOWN OF SOUTHOLD
SEP 1 7 2015
APPLICATION FOR A PERMIT TO HOLD A
SPECIAL EVENT Southold Town Clerk
Please provide ALL of the information requested.below. Incomplete applications WILL NOT be
reviewed. (AV meed G-V Check
/
Date of Submission 6 1 1 It C
Name of Event M ri T�A 111C- -'k 61vl Sly t k-+-ie- 'of
Name of Organization: GL- 'Fc(- ` Cv-L l.s-e. 17e.Acyl utS VSCcC-
Isthis a Not-For-Profit Event /No jI i �-^
Contact's Name: _-- MQ f1Gt I e.,�. 4et't.1)A/44- / �leihe rtn/l
Mailing Address: -7214100 /(AAA. Ct}.4L4--a;uo ND ( IG'i3j
Contact's Phone Number: 127 0 - LO
1t U
Contact's Email Address: 1-771-4 " LF-W1
Event Location and Site Diagram:
(Use additional paper if necessary)
Event Date(s): �'2b .1)5"
(Include set up and shutdown times and dates)
Nature of Event: U-'l Tom'
(Please attach a detailed descriptio. his application)
Time Period (Hours)of Event: From y g to 2
Maximum Number of Expected Attendees. 1 5 (ZOo
Specify any special requirements(i.e. road closure, police presence): C-LoSure_
road S t�-E t'b `� -�?.r.- s't✓ (' r ---
fp,/
If a Tent or other temporary structure will be used please contact the Southold Town Building Department
at 631-765-1802 p g,�
Mailing Address to Send Event Permit to: LOO Ma'^ 4
Fees:
$250 for events with less than 1000 expected attendees
$350 for events with 1000 or more expected attendees
$250 or more Clean-up deposit (Canrtot be waived)
NOTE: Additional deposit may be required (see attached regulations)and shall be made in an amount
determined prior to issuance of the permit based upon the estimated direct costs attributable to additional
police, highway and cleanup costs associated with the event. The deposit will be used to cover such costs
and any unused monies will be returned to applicant.
CERTIFICATE OF INSURANCE REQUIRED: Not less than $2,000,000 naming the Town of
Southold as an additional insured.
Additional information and requirements may be required as deemed necessary by the Town Board.
attir t.14111
Print n e of Author'zed Person filling out Signature of horizej 0 on filling out application
application
*Upon the request by applicant, the Town Board may waive in whole or in part any of the application
requirements
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e y '4;, MATTITUCK—CUTCHOGUE TEACHERS' ASSOCIATION `z4�f �a ; -
4, - �- ANNUAL THANKSGIVING DAY 5K TURKEY TROT ►
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TURKEY TROT ROUTE:
Begin at Mattituck High School; Head South on Maple Avenue
Cross Route 25 to Reeve- Heading South; Left on New Suffolk Avenue- Proceed East; Right onto Maratooka road - Proceed South;
Loop Left on Center and Bungalow back to Right on to Maratooka; Cross New Suffolk onto Maratooka LANE; Left on Route 25-
Heading West; Right onto Wickham- Proceed North; Right onto Pike Street; Finish at school
o�,i,'sufFOL4,
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ELIZABETH A.NEVILLE,MMC ��se �� G.�.` Town Hall,53095 Main Road
TOWN CLERK ; o , I P.O.Box 1179
I va $ ; Southold,New York 11971
REGISTRAR OF VITAL STATISTICS `‘O . - 0 Fax(631)765-6145
MARRIAGE OFFICER :‘ ' • off'/ Telephone(631)765-1800
RECORDS MANAGEMENT OFFICER -_-70.1 y -0„... www.southoldtownny.gov
FREEDOM OF INFORMATION OFFICER ---.."--=......0
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
APPLICATION FOR A PERMIT TO HOLD A
SPECIAL EVENT ,
Please provide ALL of the information requested below. Incomplete applications WILL NOT be
reviewed.
Date of Submission. Ci 1'I 1 It c
Name of Event M C cpcAyvvv._...0..... IvVIAr vt Sly 1—c.9r'447... �w+-
Name of Organization: Q "( t.�{C- - Lv..- C,t.,.�2. 1-e-Ac.. S. ASCCL_.
Is this a Not-For-Profit Event /No ! b-,-,,,)Contact's Name: MQ�`'1Gu'1 �e.�'l'-41.ketn �� / �.I�" sT
Mailing Address: -221-4-loo /A GL.(,,.-, 04.-ec a.-44-(4-0-d,, ,2._) ND. I I"1X;—
Contact's Phone Number: _ 177`'f - Lo 49
Contact's Email Address: i171-4 - 4--2,m
Event Location and Site Diagram: -e_
(Use additional paper if necessary)
Event Date(s): .l 1. -( .I is-
(Include set up and shutdown times and dates)
Nature of Event: ( U:Kle-e-‘-\1719+
(Please attach a detailed description,�dthis application)
Time Period (Hours)of Event: From' g to 1 Z _
Maximum Number of Expected Attendees: 150 - I?-OO
Specify any special requirements(i.e. road closure, police presence): C-LoSo re_ a
rOa i S 6-10-1•i rb u- T.p.t,- per- ,c& 4M.-/C.P _
If a Tent or other temporary structure will be used please contact the Southold Town Building Department
at 631-765-1802 ,Q ,ej
Mailing Address to Send Event Permit to: LA CLOD 1%"&&-k e"\ g
Ni I \992= 604
Fees:
$250 for events with less than 1000 expected attendees
$350 for events with 1000 or more expected attendees
$250 or more Clean-up deposit (Cahriot be waived)
NOTE: Additional deposit may be required (see attached regulations)and shall be made in an amount
determined prior to issuance of the permit based upon the estimated direct costs attributable to additional
police, highway and cleanup costs associated with the event. The deposit will be used to cover such costs
and any unused monies will be returned to applicant.
CERTIFICATE OF INSURANCE REQUIRED: Not less than $2,000,000 naming the Town of
Southold as an additional insured.
Additional information and requirements may be required as deemed necessary by the Town Board.
•
Print nM ie of Authorized Person filling out Signature of It horizej 51 on filling out application
application
*Upon the request by applicant, the Town Board may waive in whole or in part any of the application
requirements.
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P '.z.••'.!?;...'N MATTITUCK-CUTCHOGUE TEACHERSASSOCIATION ,.. ..,.., ,,
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ANNUAL THANKSGIVING DAY 5K TURKEY TROT , it . . u„,
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TURKEY TROT ROUTE:
Begin at Mattituck High School; Head South on Maple Avenue
Cross Route 25 to Reeve- Heading South; Left on New Suffolk Avenue- Proceed East; Right onto Maratooka road - Proceed South;
Loop Left on Center and Bungalow back to Right on to Maratooka; Cross New Suffolk onto Maratooka LANE; Left on Route 25- .
Heading West; Right onto Wickham- Proceed North; Right onto Pike Street; Finish at school
Rudder, Lynda
From: Martin Finnegan <mfinnegan@suffolklaw.com>
Sent: Thursday, September 17, 2015 1.37 PM
To: Rudder, Lynda
Cc: mtepfenhardt@mufsd com, Ilana Finnegan
Subject: Turkey Trot
Attachments: Turkey Trot.pdf
Lynnie - attached is the Special Event permit app for the Turkey Trot that I am submitting on behalf of the
MCTA because I firmly believe that this is a just and worthy cause and my wife made me do it. The insurance
certificate and clean up deposit are coming your way under separate cover. Let me know if you need anything
else to put a reso on approving the event (and waiving the fees).
Thanks for your help.
Martin D Finnegan, Esq.
Twomey, Latham, Shea, Kelley,
Dubin&Quartararo, LLP
33 W Second Street
P 0 Box 9398
Riverhead, NY 11901-9398
main. 631-727-2180 Ext. 265
direct fax:631-574-1258
Confidentiality Notice. The information contained in this e-mail and any attachments may be legally privileged and confidential. If you
are not an intended recipient,you are hereby notified that any dissemination, distribution or copying of this e-mail is strictly
prohibited If you have received this e-mail in error, please notify the sender and permanently delete the e-mail and any attachments
immediately You should not retain, copy or use this e-mail or any attachment for any purpose, nor disclose all or any part of the
contents to any other person Thank you.
1
•
Rudder, Lynda
•
From: Flatley, Martin
Sent: Monday, September 28, 2015 3.04 PM
To: Rudder, Lynda; Blasko, Regina; Kruszeski, Frank
Subject: RE: Matt Halloween parade and Turkey Tort
Attachments: CA Mattituck Halloween Parade.xls; SE CA Turkey Trot.xls
I have no objections to either of these events taking place, the cost analysis for our department is attached for each
event.
Martin Flatley, Chief of Police
Southold Town Police Department
41405 State Route 25
Peconic, New York 11958
631-765-3115
Original Message
From: Rudder, Lynda
Sent: Monday, September 28, 2015 12:11 PM
To: Blasko, Regina <rblasko@town.southold.ny.us>; Flatley, Martin<mflatley@town.southold.ny.us>; Kruszeski, Frank
<fkruszeski@town.southold.ny.us>
Subject: Matt Halloween parade and Turkey Tort
Please provide approval/disapproval for both attached and cost analysis
1
Town of Southold Police Department
Special Event Cost Analysis
• Event: 2015 Mattituck/Cutchogue Teacher's Turkey Trot Run
Date(s): November 26, 2015
Location: Mattituck Area
Patroll'Allocationfor Event ' ,. ;,
Reg Hours OT Hrs Hrly Wage Total Comments
Police:Officers _ - -
PO Simmons 2 ( $61 17 $122.34
PO Sirico 2 $23.54 $47.08
Special,Patrol: :hrr •
1 7.
Reg Hours OT Hrs Hrly Wage Total - Comments
CRU;i: •
PO Brewer 2! I $64 00 _ $128.00
Bicycle..Patrol.° :. - ---� -- -- - ---- i --
K=9.Unit`-
Highway,Patrolr ';
PO Onufrak 2 $62 12 $117.24
Maine Utnits :?
TrafficCd tMl ;" • - -7°'-,-.w.,..
Reg Hours OT Hrs Hrly Wage Total Comments
TC Officer 2 $16 46 $32.92
TC Officer
TC Officer _
TC Officer
TC Officer
Equipment-Costs: :4
Total Department Cost for Event = $ $447.58
Prepared by Chief M Flatley 9/29/2015 Page 1
* * * RECEIPT * * *
Date: 10/05/15 Receipt#: 193774
Quantity Transactions Reference Subtotal
1 Clean-Up Deposit 11/26/2015 $250 00
Total Paid: $250 00
Notes:
Payment Type Amount Paid By
CK#3128 $250.00 Mattituck, Cutchogue
Teachers Associatio
Southold Town Clerk's Office
53095 Main Road, PO Box 1179
Southold, NY 11971
Name: Mattituck, Cutchogue Teachers Association
34900 Main Road
Cutchogue, NY 11935
Clerk ID: LYNDAR Internal ID. 11/26/2015