HomeMy WebLinkAboutSand for Ice Control ,,,ice..,
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ELIZABETH A.NEVILLE,MMC ,��/�® g z' ®�/y Town Hall,53095 Main Road
TOWN CLERK ��o ; P O.Box 1179
t ei) Southold,New York 11971
PPv
REGISTRAR OF VITAL STATISTICS x ,. .���� Fax(631)765-6145
MARRIAGE OFFICER �`�° ' , ,r{� ®� �� Telephone(631)765-1800
RECORDS MANAGEMENT OFFICER : OI �► ,�� www.southoldtownny.gov
FREEDOM OF INFORMATION O1,14CER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
December 23, 2015
Richard Corazzini, Jr
Corazzini Asphalt Inc
PO Box 1281
Cutchogue,NY 11935
Dear Mr Corazzini, Jr.:
At the regular Town Board meeting held on December 15, 2015, the Town
Board accepted the bid of East Coast Mines & Materials for supplying sand for ice
control for the 2016 calendar year. A certified copy of the resolution is enclosed.
You bid deposit in enclosed. Thank you for your bid.
Very truly yours
Lynda M Rudder
Deputy Town Clerk
Ens.
®wFot,r
e®
ELIZABETH A.NEVILLE,MMC ��se � ;. . 4 Town Hall,53095 Main Road •
TOWN CLERK o �, r �_' P.O.Box 1179
vs Southold,New York 11971
REGISTRAR OF VITAL STATISTICS � Fax(631)765-6145
MARRIAGE OFFICER y �o� •1 Telephone(631)765-1800
RECORDS MANAGEMENT OFFICER -; �dapg x•61 www.southoldtownny.gov
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
December 23, 2015
John Tintle
East Coast Mines & Materials
41 Lewis Road
East Quogue,NY 11942
Dear Mr. Tintle:
Congratulations. At the regular Town Board meeting held on December 15,
2015, the Town Board accepted the bid of East Coast Mines & Materials for supplying
sand for ice control for the 2016 calendar year. A certified copy of the resolution is
enclosed.
You bid deposit in enclosed. Thank you for your bid.
Very truly yours,
A- `r` i\11
Lynda M Rudder
Deputy Town Clerk
Ens.
Southold Town Board - Letter Board Meeting of December 15, 2015
4, yaok`° ° °��, RESOLUTION 2015-997 Item# 5.35
E ADOPTED DOC ID: 11392
ao
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2015-997 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
DECEMBER 15, 2015:
RESOLVED that the Town Board of the Town of Southold hereby accepts the sand bid as
follows:
East Coast Mine& Material $16.95/c.y.
e'' '''146? ?efA;Ih'
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: William P. Ruland, Councilman
SECONDER:Louisa P. Evans, Justice
AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell
Generated December 17, 2015Page 50
Rudder, Lynda
From: Orlando, Vincent
Sent: Monday, December 14, 2015 12:26 PM
To: Rudder, Lynda
Subject: RE: bid results
Lynda,
Please accept the sand bid for ice control from East Coast mine, as they are the low bidder.
191 review the Bucket truck Bid and get back to you on that
Vinny HWY
Original Message
From: Rudder, Lynda
Sent: Friday, December 11, 2015 10:46 AM
To: Orlando,Vincent<vincent.orlando@town.southold.nv.us>;Savage, Kristen<kristens@southoldtownnv.Rov>
Subject: bid results
Please review and let me know who the bid should be awarded to so I can place it on the 12/15 board meeting
1
®s�EFIAIr
ELIZABETH A.NEVILLE,MMC ,1/#e. 4. Town Hall,53095 Main Road
TOWN CLERK o P.O.Box 1179
ctl ,, Southold,New York 11971
PP,REGISTRAR OF VITAL STATISTICS ;, �� Fax(631)765-6145
MARRIAGE OFFICER \+#4 Telephone(631)765-1800
RECORDS MANAGEMENT OFFICER _ 1 * ,,� www.southoldtownny.gov
_ o i
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
BID OPENING
2016 Bulk Ice Control Sand
Bid Opening 12/10/15 2:00 P.M.
Two (2) bids received
Corazzini Asphalt Inc $17.25
PO Box 1281
Cutchogue,NY 11935
Richard Corazzini, Jr
631/734-5600
East Coast Mines & Materials $16.95
41 Lewis Road
East Quogue,NY 11942
John Tintle
631/653-5445
PROPOSAL FORM
Date: /2-h/ NAME of g QS 7 co,7L Hui r ?Male✓,e t'
BIDDER:
48 4' r
Telephone: (63/) 6S3 -3—wr Easf Qvoq ve /v ' /M Lf
TO: SOUTHOLD TOWN BOARD
TOWN HALL-53095 MAIN ROAD
SOUTHOLD,NEW YORK 11971
MEMBERS OF THE BOARD:
The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named
below;that this proposal is made without any connection,directly or indirectly with any other bidder for the same work;that it is in all
respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be
interested directly or indirectly,in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof;
that he has carefully examined the contract documents dated: January 6,2016 including bidding requirements, contract,general and
special conditions, specifications, that he has satisfied himself by personal examination of the proposed work, and by such other
means as he may have chosen,as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be
accepted he will contract to furnish all materials:
Purchase and Delivery of Screened Sand
Highway Dept.
Peconic Lane,Peconic,New York 11958
and all other work in connection therewith,in accordance with the contract documents,if any,prepared by the Superintendent of
Highways Southold Town Highway Dept,Peconic Lane,Peconic,New York, 11958,and shall comply with all the stipulations
contained therein and will start the work as directed by the Town,he will accept,in full payment thereof as listed below:
ITEM# 1: Purchase and Delivery of Screened Sand
The purchase of 5,000 cubic yards of screened sand,more,or less,as may be needed,for Ice Control and Highway Maintenance for
the Highway. The above referenced activities will be completed for the stipulated per Cubic Yard price of:
5/x/e'en dtVams o.•iininety Fryr (1e4€rfJer re'al 1/6. 9'�7av
(written in words) / (written in numbers)
And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse,fail or neglect to enter into a
Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten(10)
days after notice of the acceptance of said proposal,shall have been deposited in the mail addressed to him at the address given in the
proposal,that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this
proposal shall be forfeited to the Town as Liquidated damages;otherwise the certified check shall be returned to the bidder within
forty-five(45)days after the date of receiving the bids.
We the undersigned,further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five(45)days,the
Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges
receipt of the following addenda:
Signature
of Bidder: Address: G c2S` ('oa-.c/ /`7fn �s 11114-/rc/e r
Telephone / / L// Leci//% 3 ,
Number: [ G31� 6-C—f S /L/S�
Date: /2/`J //S G�� Qvre ,41K7�/T
STATEMENT OF NON-COLLUSION
('lb be completed by each Bidder)
In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a
political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official
thereof for work or services performed or to be performed or goods sold or to be sold,shall contain the following statement subscribed
to by the bidder and affirmed by such bidder as true under the penalties of perjury;non-collusive bidding certification.
A. By submission of this bid,each bidder and each person signing on behalf of any bidder certifies,and in the case of a joint bid,
each party thereto certifies as to its own organization,under penalty of perjury,that to the best of knowledge and belief:
(1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or
agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder
or any competitor.
(2) Unless otherwise required by law,the prices which have been quoted in this bid have not been knowingly disclosed
by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly,to any other
bidder or to any competitor.
(3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to
submit or not to submit a bid for the purpose of restricting competition.
B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements
contained in this certification, and under the statements contained in this certification, and under the penalties of perjury,
affirms the truth thereof,such penalties being applicable to the bidder,as well as the person signing in its behalf.
C. That attached hereto(if a corporate bidder)is a certified copy of resolution authorizing the execution of this certificate by the
signature of this bid or proposal on behalf of the corporate bidder.
RESOLUTION
Resolved that Jai"? Tn,L/P of the mar/Pali/9un of//t QCria t be authorized to sign and submit the bid
(Name of signatory) (Name of Corporation)
or proposal of this corporation for the following
Project: Purchase and Delivery of Screened Sand
Peconic Lane,Peconic,New York 11958
and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-d (103-d) of the General
Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate
bidder shall be liable under the penalties of perjury. /-
The foregoing is true and correct copy of the resolution adopted by Fal 6,4,f /yi.7 ej >'/'�a�C'r��G corporation at a
meeting of the Board of Directors,held on the 9—a— day of Pte em 6 er ,20 /S-.
(SEAL OF THE CORPORATION)
Laws of New York, 1965
Ch.751,Sec. 103-d,as amended &
effective on September 1, 1965. Signature
•
•
, •
PROPOSAL FORM
Date: I o�-- 1-1" NAME of Cor� s,(�rC � ' c
BIDDER: 4!
'Pb fax l a-r
Telephone: 62g l 73 ( — °°
Ca iv Cfr)6L/� l `t L / J
J
TO: SOUTHOLD TOWN BOARDL)
TOWN HALL-53095 MAIN ROAD
SOUTHOLD,NEW YORK 11971
MEMBERS OF THE BOARD:
The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named
below;that this proposal is made without any connection,directly or indirectly with any other bidder for the same work;that it is in all
respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be
interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof;
that he has carefully examined the contract documents dated: January 6,2016 including bidding requirements, contract, general and
special conditions, specifications, that he has satisfied himself by personal examination of the proposed work, and by such other
means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be
accepted he will contract to furnish all materials:
Purchase and Delivery of Screened Sand
Highway Dept.
Peconic Lane,Peconic,New York 11958
and all other work in connection therewith, in accordance with the contract documents,if any,prepared by the Superintendent of
Highways Southold Town Highway Dept,Peconic Lane,Peconic,New York, 11958, and shall comply with all the stipulations
contained therein and will start the work as directed by the Town,he will accept,in full payment thereof as listed below:
ITEM# 1: Purchase and Delivery of Screened Sand
The purchase of 5,000 cubic yards of screened sand,more,or less, as may be needed,for Ice Control and Highway Maintenance for
the Highway. The above referenced activities will be completed for the stipulated per Cubic Yard price of:
\ x) Q.O '.erg UCAYS r� \
, S
(written in words) J C2 (written in numbers)
And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse,fail or neglect to enter into a
Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten(10)
days after notice of the acceptance of said proposal,shall have been deposited in the mail addressed to him at the address given in the
proposal,that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this
proposal shall be forfeited to the Town as Liquidated damages;otherwise the certified check shall be returned to the bidder within
forty-five(45)days after the date of receiving the bids.
We the undersigned,further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five(45)days,the
Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges
receipt of the following addenda:
Signature ,,' n�
of Bidder: V-�2-a�I (p
kin CAddress: C box la-�
Telephone (c3 I -13(1-- V Z 00 CochoCT ' r I C73r
Number: I
Date: I --- J - v
is ' •
STATEMENT OF NON-COLLUSION
(To be completed by each Bidder)
In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a
political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official
thereof for work or services performed or to be performed or goods sold or to be sold,shall contain the following statement subscribed
to by the bidder and affirmed by such bidder as true under the penalties of perjury;non-collusive bidding certification.
A. By submission of this bid,each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid,
each party thereto certifies as to its own organization,under penalty of perjury,that to the best of knowledge and belief:
(1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or
agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder
or any competitor.
(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed
by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other
bidder or to any competitor.
(3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to
submit or not to submit a bid for the purpose of restricting competition.
B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements
contained in this certification, and under the statements contained in this certification, and under the penalties of perjury,
affirms the truth thereof,such penalties being applicable to the bidder, as well as the person signing in its behalf.
C. That attached hereto(if a corporate bidder)is a certified copy of resolution authorizing the execution of this certificate by the
signature of this bid or proposal on behalf of the corporate bidder.
,r"SOLUTION
2JJ-in,e:
Resolved that 7R10/1aid Co (�('%(,7i�of the Coya2i�/1 h' � � be authorized to sign and submit the bid
(Name of signatory) (Name of Corporation)
or proposal of this corporation for the following
Project: Purchase and Delivery of Screened Sand
Peconic Lane,Peconic,New York 11958
and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-d (103-d) of the General
Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate
bidder shall be liable under the penalties of perjury. p
The foregoing is true and correct copy of the resolution adopted by COYa Zen t A�. hGC�-' / corporation at a
meeting of the Board of Directors,held on the q day of /7.__ __.erY7V20 /`
(SEAL OF THE CORPORATION)
Laws of New York, 1965 /
Ch. 751, Sec. 103-d, as amended&
effective on September 1, 1965. Sign. . e
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the
General Municipal Law, that sealed bids are sought and requested for the purchase and
delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice
Control and Highway Maintenance for the Highway Department.
Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New
York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding
holidays, with prior notification to the Highway Department (631-734-5211 or 631-765-3140).
The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified
check in the amount of$100.00, will be received by the Town Clerk of the Town of Southold, at
the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00
P.M., Thursday, December 10, 2015, at which time they will be opened and read aloud in
public. The Town Board of the Town of Southold reserves the right to reject any and all bids and
waive any and all informalities in any bid should it be deemed in the best interest of the Town of
Southold to do so.
All bids must be signed and sealed in envelopes plainly marked "Bid on Screened
Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax,
federal, state, or local, from which the Town of Southold is exempt.
Dated: October 20, 2015 ELIZABETH A. NEVILLE
SOUTHOLD TOWN CLERK
* * *
PLEASE PUBLISH ON NOVEMBER 25,2015,AND FORWARD ONE (1) AFFIDAVIT
OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK,TOWN HALL,PO
BOX 1179, SOUTHOLD,NY 11971.
Copies to the following:
Suffolk Times Town Board Members Town Attorney
Super of Highways Data Construction Dodge Reports
Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board
#12513
STATE OF NEW YORK)
) SS:
COUNTY OF SUFFOLK)
Karen Kine of Mattituck, in said county, being duly sworn, says that she is
Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at
Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that
the Notice of which the annexed is a printed copy, has been regularly published in
said Newspaper once each week for 1 week(s), successfully commencing on the
26th day of November, 2015.
Principal Clerk
Sworn to before me this day of 06 2015.
-- ^ LEGAL NOTICE- �]
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN,-in
accordance with the provisions of Sec-
tion 103 of the General Municipal Law,
that sealed bids are sought and request-
ed for the purchase and delivery of 5,000 CHRISTINA VOLINSKI
cubic yards of screened sand,more,or NOTARY PUBLIC-STATE OF NEW YORK
less,as may be needed,for Ice Control
and Highway Maintenance for the High- J No. 01V06105050
way Department.: Qualified In Suffolk County
- Sand must be delivered to the High-
way Department yard, Peconic Lane, My Commission Expires Februdry 28, 2016
Peconic,New York,between the hours
of 7:00 A.M and 3.30 P.M., Monday
through Friday, excluding holidays,
with prior notification to the Highway
Department (631-734-5211 or 631-765-
3140).
The sealed bids, together with a
Non-Collusive Bid Certificate and bank
draft or certified check in the amount '
of$100 00,will be received by the Town
' Clerk of the Town of Southold,at the
Southold Town Hall, PO Box 1179,
53095 Main Road,Southold,New York,
until 2:00 RM.,Thursday,December 10,
2015,at which time they will be opened
and read aloud in public. The Town
Board of the Town of Southold reserves
the right to reject any and all bids and
waive any and all informalities in any bid
should it be deemed in the best interest
I of the Town of Southold to do so.
All bids must be signed and sealed
in envelopes plainly marked 'Bid on
Screened Sand", and submitted to the
Office of the Town Clerk..The bid pnee
' shall not include any tax,federal,state,
or local,from which the Town of South-
old is exempt.
Dated:October 20,2015 • - j
ELIZABETH A.NEVILLE
SOUTHOLD TOWN CLERK
12513-1T 11/26 -
Rudder, Lynda
From: Reisenberg, Lloyd
Sent: Thursday, November 19, 2015 12:52 PM
To: Rudder, Lynda
Subject: RE:yearly bids
Posted
Lloyd H. Reisenberg
Network and Systems Administrator
Town of Southold, New York
www.southoldtownny.gov
Iloydr@southoldtownny.gov
0: 631-765-1891 I M:631-879-1554 J F: 631-765-5178
CONFIDENTIALITY NOTICE:This communication with its contents may contain confidential and/or legally privileged
information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is
prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the
intended recipient, please contact the sender and destroy all copies of the communication.
Original Message
From: Rudder, Lynda
Sent:Thursday, November 19, 2015 10:34 AM
To: Beltz, Phillip<Phillip.Beltz@town.southold.ny.us>; Cerria Torres(ctorres@timesreview.com)
<ctorres@timesreview.com>; Cushman,John<John.Cushman@town.southold.ny.us>; Michaelis,Jessica
<lessicam@southoldtownny.gov>; Reisenberg, Lloyd <Lloyd.Reisenberg@town.southold.ny.us>;Southold Local
<lisa@southoldlocal.com>; Dinizio,James<james.dinizio@town.southold.ny.us>; Doherty,Jill
<iill.doherty@town.southold.ny.us>; Doroski, Bonnie<Bonnie.Doroski@town.southold.ny.us>;Ghosio, Bob
<bob.ghosio@town.southold.ny.us>; Louisa Evans<Ipevans06390@gmail.com>; Neville, Elizabeth
<E.Neville@town.southold.ny.us>; Russell,Scott<scottr@southoldtownny.gov>;Standish, Lauren
<Lauren.Standish@town.southold.ny.us>;Tomaszewski, Michelle<michellet@town.southold.ny.us>;William Ruland
<rulandfarm@yahoo.com>; Duffy, Bill<billd@southoldtownny.gov>; Kiely, Stephen
<stephen.kiely@town.southold.ny.us>; Silleck, Mary<marys@southoldtownny.gov>
Cc: McLaughlin, Karen<Karen.McLaughlin@town.southold.ny.us>; Savage, Kristen <kristens@southoldtownnv.gov>;
Orlando,Vincent<vincent.orlando@town.southold.ny.us>; Blasko, Regina <rblasko@town.southold.ny.us>; Flatley,
Martin <mflatley@town.southold.ny.us>
Subject:yearly bids
Please publish in the 11/25 edition of the Suffolk Times and the Town website
1
11/19/2015 1:00 PM FAX 6317656145 SOUTHOLD TOWN CLERK P.0001
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$ Multiple Destinations $$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
Job No. 0587
Sheets 6
Unsent
Sent [$037] 18775588282 MCGRAW HILL
[$038] 18005243329 BURELLE'S INFO
[$039] 18882329941 DATA CONSTRUCT
[$040] 18007685594 DODGE REPORTS
[$041] 18009620544 CONSTRUCT INFO
Error
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN,in accordance with the provisions of Section
103 of the General Municipal Law,that sealed bids will be received by the Town Clerk
of the Town of Southold,Suffolk County,New York,at the Southold Town Clerk's
Office,Town Hall,53095 Main Road,Southold,New York 11971, until 2:00 F.M.
Thursday,December 10,2015,at which time they will be publicly opened and read
aloud,for furnishing all labor,material,and equipment required to service an Aerial lift
bucket truck Model#625251L411RM
Specifications for the servicing of the Lift Truck may be obtained at the Office of the
Southold Town Clerk.
The Town Board of the Town of Southold reserves the right to reject any and all
bids and to waive any defect or informality in any bid should it be deemed in the best
interest of the Town of Southold to do so.
All bids must be submitted on the per item price list,and must be accompanied by
a Non-Collusive Bid Certificate,and bank draft or certified check the amount of$100.00.
AU bids must be marked"Bid on Service",and must be signed and sealed in envelopes
plainly addressed to the Town CIerk,Town of Southold,Town Hall,53095 Main Road,
Southold,New York 11971.
The bid price shall not include any tax,federal,state,or local,from which the
Town of Southold is exempt.
Dated: November 17,20I5
ELIZABETH A.NEVILLE
SOUTHOLD TOWN CLERK
* * *
PLEASE PUBLISH ON November 25,2015,AND FORWARD ONE(1)
AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE,TOWN CLERK,
PO BOX 1179,SOUTHOLD,NEW YORK 11971.
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the
General Municipal Law, that sealed bids are sought and requested for the purchase and
delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice
Control and Highway Maintenance for the Highway Department.
Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New
York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding
holidays, with prior notification to the Highway Department(631-734-5211 or 631-765-3140).
The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified
check in the amount of$100.00, will be received by the Town Clerk of the Town of Southold, at
the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00
P.M., Thursday, December 10, 2015, at which time they will be opened and read aloud in
public. The Town Board of the Town of Southold reserves the right to reject any and all bids and
waive any and all informalities in any bid should it be deemed in the best interest of the Town of
Southold to do so.
All bids must be signed and sealed in envelopes plainly marked "Bid on Screened
Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax,
federal, state, or local, from which the Town of Southold is exempt.
Dated: October 20, 2015 ELIZABETH A. NEVILLE
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ON NOVEMBER 25,2015,AND FORWARD ONE (1)AFFIDAVIT
OF PUBLICATION TO ELIZABETH NEVILLE,TOWN CLERK, TOWN HALL, PO
BOX 1179, SOUTHOLD,NY 11971.
Copies to the following:
Suffolk Times Town Board Members Town Attorney
Super of Highways Data Construction Dodge Reports
Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board
PROPOSAL FORM
Date: NAME of
BIDDER:
Telephone:
TO: SOUTHOLD TOWN BOARD
TOWN HALL-53095 MAIN ROAD
SOUTHOLD,NEW YORK 11971
MEMBERS OF THE BOARD:
The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named
below;that this proposal is made without any connection, directly or indirectly with any other bidder for the same work;that it is in all
respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be
interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof;
that he has carefully examined the contract documents dated: January 6, 2016 including bidding requirements, contract, general and
special conditions, specifications, that he has satisfied himself by personal examination of the proposed work, and by such other
means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be
accepted he will contract to furnish all materials:
Purchase and Delivery of Screened Sand
Highway Dept.
Peconic Lane,Peconic,New York 11958
and all other work in connection therewith, in accordance with the contract documents, if any,prepared by the Superintendent of
Highways Southold Town Highway Dept,Peconic Lane,Peconic,New York, 11958, and shall comply with all the stipulations
contained therein and will start the work as directed by the Town,he will accept, in full payment thereof as listed below:
ITEM# 1: Purchase and Delivery of Screened Sand
The purchase of 5,000 cubic yards of screened sand,more,or less,as may be needed,for Ice Control and Highway Maintenance for
the Highway. The above referenced activities will be completed for the stipulated per Cubic Yard price of:
(written in words) (written in numbers)
And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse,fail or neglect to enter into a
Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten(10)
days after notice of the acceptance of said proposal,shall have been deposited in the mail addressed to him at the address given in the
proposal,that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this
proposal shall be forfeited to the Town as Liquidated damages;otherwise the certified check shall be returned to the bidder within
forty-five(45)days after the date of receiving the bids.
We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five(45)days,the
Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges
receipt of the following addenda:
Signature
of Bidder: Address:
Telephone
Number:
Date:
STATEMENT OF NON-COLLUSION
(To be completed by each Bidder)
In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a
political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official
thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed
to by the bidder and affirmed by such bidder as true under the penalties of perjury;non-collusive bidding certification.
A. By submission of this bid,each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid,
each party thereto certifies as to its own organization,under penalty of perjury,that to the best of knowledge and belief:
(1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or
agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder
or any competitor.
(2) Unless otherwise required by law,the prices which have been quoted in this bid have not been knowingly disclosed
by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other
bidder or to any competitor.
(3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to
submit or not to submit a bid for the purpose of restricting competition.
B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements
contained in this certification, and under the statements contained in this certification, and under the penalties of perjury,
affirms the truth thereof, such penalties being applicable to the bidder,as well as the person signing in its behalf.
C. That attached hereto(if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the
signature of this bid or proposal on behalf of the corporate bidder.
RESOLUTION
Resolved that of the be authorized to sign and submit the bid
(Name of signatory) (Name of Corporation)
or proposal of this corporation for the following
Project: Purchase and Delivery of Screened Sand
Peconic Lane,Peconic,New York 11958
and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-d (103-d) of the General
Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate
bidder shall be liable under the penalties of perjury.
The foregoing is true and correct copy of the resolution adopted by corporation at a
meeting of the Board of Directors,held on the day of ,20 .
(SEAL OF THE CORPORATION)
Laws of New York, 1965
Ch.751, Sec. 103-d, as amended&
effective on September 1, 1965. Signature
Rudder, Lynda
From: Rudder, Lynda
Sent: Thursday, November 19, 2015 10:34 AM
To: Beltz, Phillip; Cerria Torres (ctorres@timesreview.com), Cushman, John; Michaelis,
Jessica; Reisenberg, Lloyd; Southold Local; Dinizio,James; Doherty,Jill; Doroski, Bonnie;
Ghosio, Bob; Louisa Evans; Neville, Elizabeth; Russell, Scott; Standish, Lauren;
Tomaszewski, Michelle;William Ruland; Duffy, Bill; Kiely, Stephen; Silleck, Mary
Cc: McLaughlin, Karen; Savage, Kristen; Orlando, Vincent; Blasko, Regina; Flatley, Martin
Subject: yearly bids
Attachments: sand.doc; Supply Uniform Notice.doc; Uniform Cleaning Notice.doc; Milk.doc
Please publish in the 11/25 edition of the Suffolk Times and the Town website
4
Southold Town Board - Letter Board Meeting of October 20, 2015
$°"°``% RESOLUTION 2015-865 Item# 5.9
e`*„* ADOPTED DOC ID: 11226
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2015-865 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
OCTOBER 20, 2015:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the
Town Clerk to advertise for bids for the following items for 2016:
Milk for the Human Resource Center
Purchase of Police Department Uniform Clothing
Cleaning of Police Department Uniform Clothing
Heating Fuel Oil for Town Buildings
Diesel Fuel Oil for Highway Department and Transfer Station
Bulk Ice Control Sand for the Highway Department
Removal of Scrap Tires from the Transfer Station
Propane for various Town facilities
,v,C7Z74.w.eliamiElizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jill Doherty, Councilwoman
SECONDER:Louisa P. Evans, Justice
AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell
•
Generated October 21, 2015 Page 15
STATE OF NEW YORK)
SS:
COUNTY OF SUFFOLK)
ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold,New York being
duly sworn, says that on the 19th day of November , 2015, she affixed a notice of
which the annexed printed notice is a true copy, in a proper and substantial manner, in a
most public place in the Town of Southold, Suffolk County,New York, to wit: Town
Clerk's Bulletin Board, 53095 Main Road, Southold,New York.
2016 Sand for Ice Control bid
•
lizabeth A. Neville
!2 outhold Town Clerk
Sworn before me this 19th
day of November , 015.
Notary Public
LYNDA M. RUDDER
Notary Public,State of New York
No.01RU6020932
Qualified in Suffolk County
Commission Expires March 8,20_11