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Home My WebLink About2014 Justice Court TOWN OF SOUTHOLD JUSTICE COURT COMBINING STATEMENT OF COLLECTIONS AND DISBURSEMENTS Year Ended December 31, 2014 TABLE OF CONTENTS Page Independent Auditors' Report .............. ................. ............. 1-2 Combining Statement of Collections and Disbursements 3 Notes to Financial Statement..................................................................................... 4 e - e 69"�ally. 11004400104100601 -1- NN 10 ANNAN4tm '001PW 41141 1, " ' ,,9 T lige` i 1 CERTIFIED PUBLIC ACCOUNTANT ACCOUNTANTS INDEPENDENT AUDITORS' REPORT Honorable Supervisor and Town Board Town of Southold Southold, New York Report on the Financial Statement We have audited the accompanying combining statement of collections and disbursements of the Town of Southold, Justice Court, for the year ended December 31, 2014 and the related notes to the financial statement. As described in Note A.2, the financial statement of the Town of Southold, Justice Court is intended to present only the collections and disbursements of the Town of Southold, Justice Court. Management's Responsibility for the Financial Statement Management is responsible for the preparation and fair presentation of this financial statement in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of the financial statement that is free from material misstatement, whether due to fraud or error. Auditors' Responsibility Our responsibility is to express an opinion on the financial statement based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statement is free of material misstatement. Because of the matter described in the "Basis for Disclaimer of Opinion" paragraph, however, we were not able to obtain sufficient appropriate audit evidence to provide a basis for an audit opinion on the bail account's receipts, disbursements, and ending balances. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statement. The procedures selected depend on the auditors' judgment, including the assessment of the risks of material misstatement of the financial statement, whether due to fraud or error. In making those risk assessments, the auditors consider internal control relevant to the Town of Southold, Justice Court's preparation and fair presentation of the financial statement in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Town of Southold, Justice Court's internal control. Accordingly, we express no such opinion. PERSONAL SERVICE.TRUSTED ADVICE, 40 ALBRECHT,VIGGIANO,ZURECK&COMPANY, P.C. 245 PARK AVENUE, 39TH FLOOR 25 SUFFOLK COURT NEW YORK, NY 10167 HAUPPAUGE, NY 11788-3715 7:212.792.4075 T: 631.434.9500 F: 631.434.9518 www.avz.com INDEPENDENT MEMBER OF BKR INTERNATIONAL -2- Auditors' Responsibility (continued) An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of the significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statement. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Basis for Disclaimer of Opinion on the Bail Accounts' Activity and Bn no valances Management has not maintained adequate internal controls relating to the collection and disbursement of bail proceeds and as a result we were unable to audit the collection, disbursement and ending balance of the activity in the bail account. Because management has not maintained adequate internal controls over the collection and disbursement process of the bail account we were not able to reduce, to an acceptable level, the risk that the statement of collections and disbursements of the bail account are fairly stated, we are therefore unable to express an opinion regarding the collections, disbursements and ending balance of the bail account. Disclaimer of Opinion Because of the significance of the matter described in the Basis for Disclaimer of Opinion paragraph, we have not been able to obtain sufficient appropriate audit evidence to provide a basis for an audit opinion on the collections, disbursements and ending balance of the bail accounts' activity and ending balances. Accordingly, we do not express an opinion on the collections, disbursements and ending balances. Unmodified Opinion In our opinion, the financial statement referred to above presents fairly, in all material respects, the collections and disbursements of the Town of Southold, Justice Court for the year ended December 31, 2014, in accordance with accounting principles generally accepted in the United States of America. Hauppauge, New York December 17, 2015 -3- TOWN OF SOUTHOLD JUSTICE COURT COMBINING STATEMENT OF COLLECTIONS AND DISBURSEMENTS Year Ended December 31, 2014 Town Justices (unaudited) Rudolph H. William H. Louisa P. Bail Bruer Price, Jr. Evans Account Combined Cash Balance at the Beginning of Year $ 23,775 $ 22,819 $ 585 $ 163,639 $ 210,818 Add: Collection of Fines, Penalties, 256,975 249,938 1,764 508,677 Forfeitures, and Fees 121,423 121,423 Bail Collected Less: Disbursements to Town of Southold (260,772) (256,705) (2,295) (519,772) Return of Bail and Other (70,264) (70,264) Cash Balance at the End of the Year $ 19,978 $ 16,052 $ 54 $ 214,798 $ 250,882 * The last audit report that was issued on these balances was 12/31/12, -4- TOWN OF SOUTHOLD JUSTICE COURT NOTES TO FINANCIAL STATEMENT December 31, 2014 A. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 1. Reporting Entity The Town of Southold, Justice Court is a special fund established pursuant to Section 99-a of the State Finance Law. The purpose of Section 99-a is to provide centralized accounting for the fines, penalties, forfeitures and fees collected by all Justice Courts in New York State, including the Town of Southold, Justice Court. All Justice Courts in New York State are administered by the Division of Local Government and School Accountability, Justice Court Fund, within the Office of the State Comptroller. The cash balances and related liabilities of the individual Town of Southold Justices, as well as the bail and petty cash accounts, are reported in the Town of Southold's Trust and Agency Fund. 2. Basis of Presentation The financial statement was prepared to present the cash collections and disbursements of the Town of Southold, Justice Court. Under this presentation, fines, penalties, forfeitures, fees and bail collections are considered to be increases to the related cash balances and disbursements to other governments. The operating expenses for the Town of Southold, Justice Court are accounted for in the General Fund of the Town of Southold. 3. Cash Balances The cash balances of the Town Justices at December 31, 2014 represent fines, penalties, forfeitures, and other items collected during December 2014 that have not yet been remitted to New York State and the Town of Southold. The bail account cash balance at December 31, 2014 represents the bail deposits collected through year end that have not yet been returned, or applied towards fines, penalties, forfeitures or fees. 4. Disbursements to Town of Southold Chapter 465, Laws of 1998 permits the Town of Southold, New York, Justice Court to transmit monthly collections directly to the Town of Southold without first sending them to the Office of the New York State Comptroller for distribution. The Town of Southold will then remit any amounts owed to New York State.