HomeMy WebLinkAboutUniform Rental Service 41)) RESOLUTION 2015-897
ADOPTED DOC ID: 11259
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2015-897 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
NOVEMBER 4, 2015:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs
Supervisor Scott A. Russell to execute the Standard Uniform Rental Service Agreement Renewal
in connection with the Town's purchase of uniforms for the Solid Waste District employees,
subject to the approval of the Town Attorney.
ailezt4Q494.asi
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: James Dinizio Jr, Councilman
SECONDER:William P. Ruland, Councilman
AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell
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Contract No. ','f 41 P 1 ' _: Customer No. _I '„ , ,Location No. ''
•
' STANDARD RENTAL;,v, SERVICE AGREE NT, ' ' Date 0 ��
Cusiiomer `C x.W S�'� ttt .Ar, '6 Phone 7iy — �b(��
' Address es r" 4" " ) tn' i 5:5 ( X: . ''City 61/17: ,'State Zipjiff' � ,
UNIFORM RENTAL PRICING: ' '
,
Item # Description , - ' ' Unit Price' ,
„ . ' , ,:g0 ' -
' , : • --7? (?. -''',',,,•, €4,- ti , ' ' , - • , , , . . ,,
i , . I.24, ' ,, . - ' ,
•
This agreement is effective as of the date of execution for a term of 60 months from date of Installation. '
'• The'additional charges listed bell are,st)bject to adjustment by Company effective upon roti to tprrfer,'which notice may be in the form of en'invoice.
•- Name Emblem' ` -, $ f . 7 ' ea ,r ;S,Company Emblem $ >- , , ea _' -
• :Custom Egiblem' ' $• ea, ,�Embroidery $ ea' '
• 'Cot)Terms ' " " '': $ •- per Week&large for,prior service(If Amount Due is Carried to Following Week) , , '
• Credit Terms-Charge Payments„due 10'Days After End of Month ' ' „' , • '
' •,',Au tomatic Lost Replacement Charge:Item . %'of Inventory - ' •$ Ea , ,
, •,Automatic Lost Replacement Char g:.-Item %of,lnventory $ Ea. '
It Mitlimum Charge $ per delivery,
”r?",Make-Up charge,, $' '" i' per garment: ,� ' -, ' • '
-s•.,i„Alon-Standard/Special Cut Garment(i.e., non-standard,non-stocked unusually small or large sizes,.unusually short or long sleeve or length,etc.),premium •
i $ per garment. ,
1' •':Seasonal Sleeve Change, $ , per garment. ' ' , .
• Uhder no circumstances will the Company accept textiles bearing free liquid Shop towels may not be used to clean up,oil or solvent spills.'
!7 ' 'Shop towel container .$ ' ' ' ' ' per week'• ' '
,,' •,,Artwork'Charge for LogoMat' $.' •, f, • , • {,, , „ , , , , , , , , t I , ,
. •''Uniform Storage Lockers': $ ea/week; •Laundry Lock up:$'''' ea/week Shipping: $'
,,, '•''Service Charge • , $ ? , -" per delivery. ', '
, ' This Service,Charge is used to help Company pay various fluctuating current and future costs including;but'not limited to,coats directly or indirectly related
' , 'to the environment 'energy issues,service,and,delivery of gopds and services,In addition-to other miscellaneous costs incurred or that maybe incurred;in.
the future by Company. _.
•'Size Change: Customey agrees to have employees,measured by a Cintas representative using garment"size samples". of• ,
$ per garment will be assessed,for,employees size changed within 4 weeks of installation.,,• ' '`"'",, i ,
': Uniform Advantage ' $ per garment.P•remlum Advantage$, , , per garment. ,
' Uniform'and'Premium Advantage covers damaged,garments needing to be'replaced outside of normal wear.;Uniform Advantage does not ' ' - • ',
3 i' cdver lost or'unreturned garments.The Customer or Company''may cancel Uniform Advantage at any,time. , '
, • Other S
FACILITY SERVICES' PRODUCTS PRICING: ` . �'
1; Bundle`'' ' ' Item# , Description . , Rental,Freq. ' Unit Price' Discount '
Y4; ,17• , i ' v ,
, , ,
I • , '
); 'lr dicates bundled items/services : .
/ , n' ' Initial'and check box if Unilease.''All garments will be cleaned by Customer. • • '
�; Date, •
/ ' 0 • ' Initial and check box if receiving Linen Service. Company,may,make periodic physical'inventories of items in possession'or under control of
' '• . ' Date ' Customer ` " ' '
C,' / n', • ' ' ;Initial and check box if receiving direct embroidery: If'service is discontinued for any employee,or Customer deletes any of the'garments .,
c.
' Date• with direct embroidery for any reason,or terminates this agreement for any,reason,or falls to renew this agreement,Customer will,purchase
I ' , all direct embroidered garments at the time they are removed from service at the th'eh ' rrent replacement values. ''''''
„ ' . ,/ , ' n' Initial and h-ck .: if declining the.Uniform'Adyantage program.' , ` , '
CI� TOMER; ' " ' W "
Cin c. No • � + . Please,Sign Name, ' /Jf
B �',lL ,.. I Please Print Name ,V1
. gG a# 4• Y t s "'i)
t: Title. `� 1'so`' Please Print,Title � ' •L.,pr.-L,,�!_:al� ,
I' Accepted-GM: •• E-mail .5"!..o+1-'. 1c..2SS,'1f61w
oia. 5•�vrifac.,0,n, •1,Z
'+ Forrr)DlslnbUhon• (1)White-Officee (2)Canary-Customer (3)Pink-Corporate:Offiice \••--M^'«+�.;i � '
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' -. - STANDARD UNIFORM RENTAL SERVICE•AGREEMENT zr ' ,' '" ` . , ''" ;" ''`
1. .:SThe Customer;:its',successors and assigns ("Customer."),.orders-from-CINTAS CORPORATION'or any.'ofw'its subsidiaries,. -
successors•and assigns ("Company"),all of the Customer's requirements of garment rental services and other'items covered by this
agreemenCduring.the term-of this-:agreement.all in adcordance'with--the pricing;,terms-and -contained herein:Pri'cing'is '.,, -
based on 52 weeks billing per,rental item Iper year. . , - ,, , ,,=:z 1.1, '< td ;4t=. , '. ,,;-,,,,;,r
2.- - ' All garments-and other;rented,items will be cleaned and maintained by Company and remain the property of-the,Company. '
-Any germents'that'require replacement due to-normal wear will be replaced by-Company at no charge to`Customer. ': '- ! - - _''
3.- '-- -- Unless specified-otherwise;the garments supplied udder this'agreement are-not-flame retardant-or acid resistaht and
contain'no special=,flame retardant--or-acid-resistant-features::Flame retardant and acid-resistant garments-are available;from
', Company„upon-request...Customer_agrees.to notify'-its_,employees--that their-garments are not' designed for,use in. areas, of
_ flammability risk or where contact with.-hazardous materials is possible. Customer warrant&that none Of the employees for,whom
, _ garments are supplied under this agreement_require flame retardant or acid resistant clothin_g., - - ,, _ _ i . '
, 4. Customer-agrees to notify'Company,,in writing of any hazardous Materials, including lead; arsenic,hexavalent chromium
and cadmium, that-ma`y be picked up by Company in•the soiled garments-or-other textiles-serviced-under this agreement.In no ,
case will hazardous materials be present to the-extent that they may be harmful to Company's employees.--- '',
5:- -- --' - -The weekly.rental-charge for any individual leaving the,employ of Customer can,beterminated, but only after all garments •
issued to thatindi'vidual, or,the current replacement value ofsame, have,been returned,or paid to Company:`Any,non,,standard;,or
special products (i:e:, logo mats) must'be purchased 'by the.Customer.if„service is stopped for any reason. If;items.are lost or _
damaged by any means Customer will-pay the then current replacement values for said iterns:Should Customer require garment
sizes that are outside the standard,size,range; Customer, agreesto',pay the:specific premium_price for those items and;sizes .. '
designated under'Uniform'Pricing. - ;r; r.+T ” r‘,‘." . , ,I . ' '
.' 6. ' This agreement,is_effective,as of,the.data of,,execution. The initial term of-this 'agreement,shall,be-as,set.forth,on,the .
front of this agreement_and'shall automatically renew:for,the same period of-time unless.Company is notified; to,the contrary, •
in writing,60 days in advance of the expiration of the then current term. Company'has the right to-increase prices:}The=Customer '' -1
has the right to,reject the price increase within ten (10), days 'of the notice. lf''Customer rejects the price-increase;'Co'mpany -'
' -''`.may-terminate'this'agreement.•"If''the'"Customer'receives'discount'pricing -due"to`tundling of products/services,Custonier ' .
' - acknowledges that discount is'subject to,Customer.continuing the bundling of the product/senrices. Should Customer discontinue '
bundling, :pricing'may-be increased_,to the non-discounted"pricing. All,invoic_es,.must be,paid,within ,ten,'days'after` the';,end j,
' of the month.',Interest will accrue on any amounts which'are`not pricing.,
due'from the date due 'to;the'date of payment -
in full at an annual percentage rate equal to the lesser of (a) eighteen percent 1,8% or.(b) the_ Maximum irate,,permitted,,by ,,
applicable law. , -,
7: Company'is a licensee and not the owner of the Carhartt trademarked products. If,Company should no longer have such license,
, ;,-then Company,will substitute.the,Carhartt,trademarked garments with garments.of similar material-and quality. I. , . - i:" '
' ? -48. '. - ' Customerahereby.agrees to defend;indemnify:and hold harmlessC'ompany from any-claims and Idamages arising,ouVof or -
associated with this.agreement. - ' .
4 r
9, Company'-'guarantees to-deliver-the highest quality textile rental service at`all ,times. Any complaints about the
quality of the service which have not been'reso'lved'in the normal course'of business'must be sent by registered letter to
Company's G.eneral.Manager: If Company,then fails'to'resolve'any material'complaint in a'reasonable_period of,time; '
Customer'may terminate this agreement provided all,rental items are paid for at the then current replacementnuvalues or ,
returned to Company in good and 'usable condition. - -
10. Additional'Customer employees, products and services may be added 'to'this agreement and-shall automatically,become
_a part,of-and subject to the;terms'hereof this`agreement, and_subject to-all of its provisions.-if this agreement is terminated early,`, ,_
the parties agree that the damages sustained by,Companywill be substantial-and difficult'to ascertain:Therefore,-if this agreement - -,l
is terminated by Customer prior to the applicable expiration date for any reason other,than documented-quality of service;reasons -
which are not cured as set forth above, or term inated by Company for cause,at any time, Customer will pay to Company, as _I -
liquidated damages and,not,as a penalty, the greater of 50% of.the average weekly invoice total multiplied by the-number-of
weeks remaining in the unexpired term, or buy back all garments and other products allocated to Customer at the then current t
' replacement values. Customer shall also-be-responsible for any'unpaid charges on Customer's account _
prior to termination. -
' 11. ,Any dispute 'or 'matter arising in connection with-'or relating to this agreement shall be-resolved-by binding and final`;
arbitration. The arbitration shall'be conducted pursuant to 'app'licable state-or federal-arbitration law.-Any such-dispute shall 'be-,. 4, •
determined on an individual basis; shall be considered, unique as to its facts,-and shall:not be consolidated in-any arbitration or- : -
other proceeding with any claim or controversy_of any other party.The exclusive•jurisdiction and forum for'resolution"of any such '
dispute shall lie in the state where Customer is located.' ' ' ' '
1.2. _ " , Customer certifies-that Company_ „is-in no way,infringing upon any existing-contract between' Customer and anyother.
service provider. . , - , '` - -
, -,13. ,,,, ,• ,,This agreement, contains the:entire agreement of the parties with;respect,to the subject matter of,this agreement and
.. supersedes all prior negotiations, agreements and understandings with respect thereto.'This-agreement-may only, be amended
' , by a written document executed by-all iparties ” .
14. .This Agreement may,not be modified, amended or supplemented,except in Writing signed.•by'an authorized representative
of Cintas, provided; however, if a Federal, state.or local governmental body or its representative is a party to this Agreement, the-
- proposed modification, amendment or supplement must be in a writing signed by a President or Senior Vice'President of Cintas.
R-2100A (rev. 01/2013) ` . .. , - _, .