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HomeMy WebLinkAboutMPD-09/15/2015 ' MEETING AGENDA Mattituck Park District Board of Commissioners Meeting & Budget Vote Tuesday, September 15, 2015 @ 6:30 p.m. Presiding Commissioners Gerard Goehringer, Co-Chairperson Michael Ryan, Co-Chairperson Russell Williamson, Commissioner Call to Order Pledge RECEIVED Approval of 8/13/15 Meeting Minutes Presented via email Treasurer's Report Shelley Maddaloni Clerk's Report Lydia Tortora NOV 1 7 2015 Maintenance Report Ed Grohoski Southold Town Clerk PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda.items will be held at the end of the meeting Please limit comments to no more than 5 minutes Election Schedule Paint Vets Building RESOLUTIONS Resolution 2015-67 amending the Community Room and Picnic Area Policies Resolution 2015-68 authorizing an increase in Timothy Pumillo's hourly rate from $16.50/hour to $20.00/hour effective 9/16/15. Resolution 2015-69 establishing employee's contribution for health insurance Resolution 2015-70 authorizing the Secretary to publish and post the legal notice for the Election on 11/12/15 Resolution 2015-7lauthorizing payment to Roy Reeve Insurance Agency for NYMIR commercial insurance policy Resolution 2015-72 extending the contract with Sound Shore Irrigation for service and maintenance of the irrigation systems at Bay Avenue, Aldrich Lane and Yacht Club properties through October 2016 Resolution 2015-73 approving Bill Register and authorizing payment of current bills EXECUTIVE SESSION Matters involving employment of particular person(s) PUBLIC COMMENTS MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES SEPTEMBER 15,2015 Attendance Gerard Goehringer, Co-Chairperson Michael Ryan, Co-Chairperson David Prokop,Legal Counsel Shelley Maddaloni,Treasurer Lydia Tortora, Clerk Lynne Krauza, Secretary CALL TO ORDER Secretary L. Krauza called the meeting to order at 6:37 p.m. R. Williamson is excused from this meeting. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES The Minutes from the August 13,2015 meeting were held for approval because the resolutions from that meeting were not finalized. These Minutes will be approved at the October meeting. TREASURER'S REPORT S.Maddaloni reported that cash totaled$16,709.19,Money Market Account totaled $830,407.96,petty cash totaled$300.00, assets totaled$847,417.15, liabilities totaled$3,681.28, fund balance totaled$843,735.87, leaving a liabilities and fund balance total of$847,417.15. She stated that the Bill Register represents bills for more than one month due to an earlier meeting date than normal last month. She said that Bergo,Reflective Image(signs)and Health Republic are not normal monthly bills. She further stated that Mattituck Sanitation and Call Ahead represent two months and the SPDES permit(for Vets)was an increase of 10%from last year. She also stated that the payment to Roy Reeve represents our annual premium for the commercial liability policy. She said Sound Shore Irrigation was for a sprinkler system repair. She further reported that she contacted Mattituck Plumbing regarding a$78 bill that was not signed by an employee and was told that Ed had purchased materials. G. Goehringer said he will speak with Ed to advise him that he must sign off on all materials purchased for the Park District. S. Maddaloni said the labor costs are down now that the Summer Season is over. She said she and L. Tortora are still off by$575 due to a bounced check issue and they will work it out this week. M. Ryan questioned the CAN Surety bill and S.Maddaloni told him that was for her Treasurer's bond and that it should read CNA Surety. M. Ryan said he will order the Inlet signs. L. Tortora asked whether the Election Inspectors have to wait a month to get paid and it was agreed that we have to follow procedure for payments to all Inspectors that work for us. S. Maddaloni stated that she had conversations with the State's Comptroller's Office about our 1.9%tax increase for next year and assured the Commissioners that this tax increase was appropriate. Motion by M. Ryan, seconded by G. Goehringer, all in favor and motion carried to accept and approve the Treasurer's Report. CLERK'S REPORT L. Tortora said she is working on a breakdown of guest passes versus beach stickers sold this season. She said 70%of the revenues for beach permits are for guest passes and possibly that percentage could be higher. She said that beach permits this season did very well totaling $13,145.00. She said we had problems with some people this season and that could be due to the fact that we have so many more people coming to the area each year. She said the Community Room did very well and said this is the first year since it opened that we have had these revenues,which currently total $12,250.00. She said she is still booking events for this year and has an event scheduled for Thanksgiving Day. She said she received a call from Mr.McShane, President of the Mattituck Chamber of Commerce,recently regarding complaints that the Chamber received from a Connecticut couple regarding the Boat Ramp closing. M.Ryan and L. Tortora explained the history and our issues and cost factors to Mr.McShane in keeping it open for very few people and not usually residents. M.Ryan also let Mr.McShane know that people can use Strong's Marina. Mr. McShane said he will contact the Connecticut couple and advise them about Strong's Marina. Mr.McShane also expressed an interest in meeting with the Commissioners over the winter to come up with ideas for opening the Boat Ramp next season. D. Prokop and the Commissioners audited Boy Scout Troop 362 and Girl Scout Troop 238 and everything was found to be in order. Motion by M.Ryan,seconded by G. Goehringer, all in favor and motion carried to accept and approve the Clerk's Report. MAINTENANCE REPORT M. Ryan stated that the Maintenance Report is on file for anyone wishing to review same. He said he spoke to Ed about extending the boardwalk at Breakwater Beach. The Commissioners agreed to widen the boardwalk to 60 inches and lengthen it by 100 more feet and it will take an extensive amount of 2x6s to do this. M.Ryan said a lot of the current boards are coming up and it could present a safety issue. The Commissioners reviewed quotes from Riverhead Building and Marjoram for the building materials. G. Goehringer said we should do the entire decking in composite materials. L. Tortora said we need to do an RFP if we are going to have the work done and not utilize our maintenance staff. M. Ryan will obtain one more quote from Home Depot for materials and will speak with Ed about what needs to be done and give Ed a timeframe to complete the job. It was agreed that a resolution should be added for tonight's meeting to cover the materials for this project. G. Goehringer said that the President of the Association next door to Breakwater Beach would like to teach astronomy classes at night at Breakwater Beach. He suggested we consider covering a portion of the area where the bathrooms are and put a canvas top on. Motion by M. Ryan, seconded by G. Goehringer, all in favor and motion carried to accept and approve the Maintenance Report. ELECTION SCHEDULE L. Tortora said she revised the Election Schedule and everyone should have a copy of the revised schedule in their meeting packets. The new schedule reflects publishing the Legal Notice for four(4) consecutive weeks. Petitions will be available on 10/13/15. PAINT VETS BUILDING G. Goehringer said the Vets building needs to be painted. He said it was built in 2004 and finished in 2005 and given the weather elements over the years the building is peeling in several areas. He suggests we use Benjamin Moore or Behr paint and go out to bid on the paint and we will need enough paint for about 3,000 sq. ft. He said Behr paint would be better with cement boards for coverage. M. Ryan asked why this project would have to be done now and not in the Spring. G. Goehringer said we have the money now so we should do it now. He also said we should include painting the shed as well and that we will need to power wash the buildings first. He said we could have someone do the work and could paint the entire building in one day with a sprayer. M. Ryan did not agree that this project needs to be done at this time. This project will be added to the Priority List. MISCELLANEOUS M. Ryan reported that Chris Dwyer is working on a proposal for the Aldrich Lane fields to reconfigure the layout of the fields and to address the parking lot to include fencing our entire property and we could eliminate the need for a Shared Use Agreement with the School District. He said Gregg Wormuth told him that the School's fields have such poor drainage that they can't use them. G. Goehringer is in agreement with fencing our property because it would keep people off the property that do not have permits. He said he would like to hire someone to maintain these fields. G. Goehringer stated that he felt we needed to add bathroom facilities outside of Vets building and we can buy a building unit for this purpose. M. Ryan said he will speak with Mark Gagen regarding health insurance for employees. PUBLIC COMMENT Janet Mehan and Peter Young were in attendance from the public. Mr. Young queried as to whether we charge fees for walk-ins at the beach and was told that we do not. Ms. Mehan asked about the Vets playground and G. Goehringer told her that we are going to retrofit it. RESOLUTIONS Resolution 2015-67 amending the Community Room and Picnic Area policies was unanimously approved. Motion by M.Ryan, seconded by G. Goehringer, all in favor and motion carried to unanimously approve Resolution 2015-67. Resolution 2015-68 authorizing an increase in Timothy Pumillo's hourly rate from$16.50 to $20.00 effective 9/16/15 was unanimously approved. Motion by M. Ryan, seconded by G. Goehringer, all in favor and motion carried to unanimously approve Resolution 2015-68. Resolution 2015-69 establishing employees' contribution for health insurance was withdrawn. Resolution 2015-70 authorizing the Secretary to publish and post the Legal Notice for the Election on 11/12/15 was unanimously approved. Motion by M. Ryan, seconded by G. Goehringer, all in favor and motion carried to unanimously approve Resolution 2015-70. Resolution 2015-71 authorizing payment in the sum of$21,478.58 to Roy H. Reeve Insurance Agency for the NYMIR commercial insurance policy was unanimously approved. Motion by M.Ryan, seconded by G. Goehringer, all in favor and motion carried to unanimously approve Resolution 2015-71. Resolution 2015-72 extending the contract for one year with Sound Shore Irrigation for service and maintenance of the irrigation systems at Bay Avenue,Aldrich Lane and Yacht Club properties through October 15,2016 was unanimously approved. Motion by M. Ryan, seconded by G. Goehringer,all in favor and motion carried to unanimously approve Resolution 2015-72. Resolution 2015-73 approving the Bill Register and payment of the current bills was unanimously approved. Motion by M. Ryan, seconded by G. Goehringer, all in favor and motion carried to unanimously approve Resolution 2015-73. Resolution 2015-74 authorizing the procurement of three quotes for the expenditure of up to $7,000.00 for the purchase of supplies and materials to extend the Boardwalk at Breakwater Beach. Motion by M. Ryan, seconded by G. Goehringer, all in favor and motion carried to unanimously approve Resolution 2015-74. Resolution 2015-75 authorizing an increase in David Reeve's hourly rate from$16.50 to $20.00 effective 9/16/15 was unanimously approved. Motion by M.Ryan, seconded by G. Goehringer, all in favor and motion carried to unanimously approve Resolution 2015-75. EXECUTIVE SESSION Motion by G. Goehringer, seconded by M. Ryan,to go into Executive Session at 7:50 p.m.to discuss personnel. Motion by G. Goehringer, seconded by M. Ryan,to come out of Executive Session at 9:10 p.m. There being no further business to come before the meeting,motion by M. Ryan, seconded by G. Goehringer, all in favor and motion carried to adjourn the meeting at 9:10 p.m. RESOLUTION 2015-67 RESOLUTION AMENDING THE COMMUNITY ROOM AND PICNIC AREA POLICIES RESOLVED that the Board of Commissioners of the Mattituck Park District hereby amend the Community Room and Picnic Area Policies, a copy of which is attached hereto, effective immediately, prohibiting inflatables. RESULT: ADOPTED 9/15/15 (Unanimous) RESOLUTION 2015-68 RESOLUTION AUTHORIZING AN HOURLY RATE INCREASE FOR TIMOTHY PUMILLO RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize an increase in the hourly rate for Timothy Pumillo from $16.50/hour to $20.00/hour, effective 9/16/15. RESULT: ADOPTED 9/15/15 (Unanimous) RESOLUTION 2015-69 RESOLUTION APPROVING AN INCREASE IN EMPLOYEE CONTRIBUTIONS FOR HEALTH INSURANCE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby direct that the payroll health insurance contribution for the two full-time maintenance employees . RESULT: WITHDRAWN 9/15/15 (Unanimous) RESOLUTION 2015-70 RESOLUTION AUTHORIZING ELECTION VOTE & PUBLISHING RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Secretary, Lynne M. Krauza, to advertise for public vote the Election legal notice for the 11/12/15 election, subject to the approval of Legal Counsel. RESULT: ADOPTED 9/15/15 (Unanimous) RESOLUTION 2014-71 RESOLUTION RENEWING NYSMIR INSURANCE AND AUTHORIZING PAYMENT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the renewal of the Park District's commercial insurance policy effective October 2, 2015 through October 1, 2016, and hereby further authorize the Treasurer to pay the annual premium in the sum of$21,478.58 to Roy H. Reeve Insurance Agency, Inc. RESULT: ADOPTED 9/15/15 (Unanimous) RESOLUTION 2015-72 RESOLUTION EXTENDING IRRIGATION CONTRACT WITH SOUND SHORE IRRIGATION RESOLVED that the Board of Commissioners of the Mattituck Park District hereby extend the contract for one year for service and maintenance of the irrigation systems at Aldrich Lane, Bay Avenue and Yacht Club properties with Sound Shore Irrigation from October 15, 2015 through October 15, 2016. ' RESULT: ADOPTED 9/15/15 (Unanimous) , RESOLUTION 2015-73 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the September 15, 2015 meeting and further authorizes payment of the current bills. RESULT: ADOPTED 9/15/15 (Unanimous) RESOLUTION 2015-74 RESOLUTION AUTHORIZING PURCHASE OF MATERIALS UP TO $7,000.00 FOR BOARDWALK EXTENSION AT BREAKWATER BEACH RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the procurement of three quotes for the expenditure of up to $7,000.00 for the purchase of supplies and materials to extend the Boardwalk at Breakwater Beach. RESULT: ADOPTED 9/15/15 (Unanimous) RESOLUTION 2015-75 RESOLUTION AUTHORIZING AN HOURLY RATE INCREASE FOR DAVID REEVE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize an increase in the hourly rate for David Reeve from $16.50/hour to $20.00/hour, effective 9/16/15. RESULT: ADOPTED 9/15/15 (Unanimous) Veterans Park Community Room - Rules and Regulations Special Use Permits will only be issued to residents of Mattituck Park District and to resident groups and organizations within the Park District. Permits are non-transferable. Applicant must be on the premises during the event and is responsible for the care of the Community Room, parking supervision, garbage and grounds cleanup, and all phases of the event Reservation Limit. Residents and groups may reserve only two (2) Saturdays and/or Sundays per year The Application should be returned with the security deposit payable to the Mattituck Park District Completed Applications, (including Insurance Certificate) and any additional fee(s) must be received 30 days prior to the event, .unless timing requires it earlier Deposit. A SEPARATE DEPOSIT CHECK OF $250 00 is required to hold the date and to ensure against damages or extra cleanup. We will hold your desired date once the deposit is received The deposit will be retumed if the area is found,to be undamaged, in clean condition, and compliant with the Rules and Regulations. General Liability Insurance is mandatory and must be arranged and paid for by the applicant. 1 Applicant Must provide a "Certificate of Insurance" for personal liability insurance (homeowners, event, personal liability, renters, etc.)in the name of the applicant for the amount of$500,000 showing the Mattituck Park District" as "Certificate Holder". Applicant must be a Mattituck/Laurel resident or Mattituck-based group No exceptions 2. Caterers, Event Planners and/or other Agents of the Applicant: Must provide a "Certificate of Insurance" for General Liability Insurance of not less than $1,000,000 without alcohol and an additional $1,000,000 Liquor Law Liability Legal Policy if alcohol is served with the "Mattituck Park District" listed as an "Additional Insured" on a Certificate of Insurance.The caterer must provide a copy of their liquor license to the Mattituck Park District. Time Slots Available: Six hours from 10.00 a.m until 11 00 p m. The building must be cleaned and vacant by 11 p m Wedding Receptions includes an additional six-hours setup and clean-up Clean-up: • Please include setup and clean-up within the six-hour time allotted • Group to set-up tables and chairs as needed ' • Group to vacuum and spot clean rug as needed. Kitchen floors to be swept and mopped clean All surfaces to be wiped clean including, tables, chairs, refrigerator, microwave, sinks, countertops and wall areas that have been soiled. • All decorations and garbage to be removed at the end of the event and placed in outside dumpster General: • All tables and chairs must remain in the building at all times • Cooking equipment is NOT PERMITTED in building at any time. Crock pots/hotboxes/Sterno are okay . • Use only gas grills outside No grills or cooking under roof areas. • Alcoholic Beverages may not be served to persons under 21 years of age The sale of alcohol is prohibited Alcohol cannot be served in violation of the NY State Alcoholic Beverage Control Law. Applicant is responsible for compliance with the NY State Alcoholic Beverage Control Law No glass bottles permitted • Bonfires, fireworks, glass bottles and animals are prohibited. • Loud music is not allowed Sound must be contained in building • Smoking prohibited in the building and on the porch at all times. • Bounce Houses and Inflatable's. Prohibited regardless of size No exceptions. Rental with Picnic Area: Please refer to'the Picnic area Rules and Regulations for additional information Parking is available in the designated area of Veterans Beach parking lot or in the Picnic area if space is available Cancellation/Refund Policy. A full refund or change of date may only be made if the applicant notifies the Park District Clerk thirty(30)days in advance of the event Applicants canceling less than thirty(30) days prior will forfeit the usage fee and security deposit. MPD 9/15/2015 Mattituck Park District - Veterans Park Picnic Area Rules and Regulations Special Use Permits will only be issued to residents of Mattituck Park District and to resident groups and organizations of the Park District Permits are non-transferable Applicant must be on the premises during the event and is responsible for the care of the Picnic Area, including parking supervision, garbage and grounds cleanup, and all phases of the event The picnic area is available from 9 a.m.-8 p.m.All guests and vehicles must leave by 8 p.m. Maximum capacity 120. Reservation Limit. Residents and groups may reserve only one (1)Saturday or Sunday per month The Application should be returned with the deposit payable to the Mattituck Park District Completed Applications and any additional fee(s) must be received 30 days prior to the event, unless timing requires it earlier Deposit. A SEPARATE DEPOSIT CHECK OF $50 00 is required for all groups over 20 people to hold the date and to ensure against damages or extra cleanup We will hold your desired date once the deposit is received The deposit will be returned if the area is found to be undamaged, in clean condition, and compliant with the Rules and Regulations Liability Insurance is required for a) Groups over 20 people, or b) groups using a caterer Required Insurance certificate(s) and the liquor license of the caterer, if applicable, must be included with the completed application a) Applicant: Must provide a "Certificate of Insurance" for general or personal liability insurance (homeowners, personal liability, renters, etc.)with insurance limits of not less than $500,000 for groups over 20 people with the Mattituck Park District listed as an "Certificate Holder" on a Certificate of Insurance from a policy in the name of the Applicant The Insurance Certificate MUST be in the name of a Mattituck Park District resident or resident group b) Caterers, Event Planners and/or other Agents of the Applicant. Must provide a "Certificate of Insurance" for General Liability Insurance of not less than $1,000,000 without alcohol and an additional $1,000,000 Liquor Law Liability Legal Policy if alcohol is served with the "Mattituck Park District" listed as an "Additional Insured" on a Certificate of Insurance The caterer must provide a copy of their liquor license to the Mattituck Park District Tents. 10 ft x 10 ft and 10 ft x 15 ft No Charge Must be removed same day. For larger tents, see fee schedule and instructions Bounce Houses and Inflatable's. Prohibited regardless of size No exceptions Portable Bathrooms. Use by more than 50 people may require applicant to provide portable bathrooms. Parking is limited to 45 vehicles within the Picnic Area Additional parking is available in the Veterans Beach parking lot for residents with a valid Beach Permit Sticker or Guest Pass. Vehicles are not permitted to park along Peconic Bay Boulevard Garbage and grounds cleanup are the responsibility of the Applicant. Garbage must be deposited in the dumpster Excessive noise, loud music, and hazardous conditions are prohibited Alcoholic Beverages may not be served to persons under 21 years of age The sale of alcohol is prohibited Cancellation/Refund Policy A full refund or change of date may only be made if,the applicant notifies the Park District Clerk thirty (30)days in advance of the event Applicants canceling less than thirty(30) days prior will forfeit the usage fee and security deposit Violation of any of the above may result in expulsion or loss of the right to reserve the park for future use Fee Schedule Groups up to 20 people -No fee Must check with clerk for park availability Groups of 21-50 people Groups of 51-120 people FEES: FEES: 9 am—5 pm $ 50 Deposit 9 am—5 pm $ 50 Deposit $100 Usage Fee $150 Usage Fee 5 pm—8 pm $ 50 Late close-up fee 5 pm—8 pm $ 50 Late close-up fee INSURANCE' $500,000 Personal Liability or General INSURANCE ' $500,000 Personal Liability or General Liability with Mattituck Park District as Liability with Mattituck Park District as "Certificate Holder"evidenced by Certificate "Certificate Holder" evidenced by Certificate of Insurance of Insurance Caterer $1,000,000 Commercial General Liability, Caterer $1,000,000 Commercial General Liability, and and $1,000,000 Liquor Law Legal Liability Policy (if alcohol is $1,000,000 Liquor Law Legal Liability Policy (if alcohol is served) with Mattituck Park District added as "Additional served) with Mattituck Park District added as "Additional Insured" evidenced by Certificate of Insurance. Copy of Liquor Insured" evidenced by Certificate of Insurance Copy of Liquor License required License required MPD Amended 9/15/2015 L. Mattituck Park District Balance Sheet 9/15/2015 Assets Account Account Name Balance A.200 Cash ' 16,709.19 A.201 Cash in Time 830,407.96 A.210 . Petty Cash 300.00 Total Assets 847,417.15 Liabilities Account Account Name Balance A.021 NYS Tax Payable 346.58 A.022 Federal Tax Payable 1,329.79 A.026 FICA Tax Payable 2,004.91 Total Liabilities 3,681.28 A.909 Fund Balance 843,735.87 Total Liabilities plus Fund Balance 847,417.15 BILL REGISTER SEPTEMBER 2015 Check No. Payee Date Amount 25086 ADVANCE AUTO 9/15/2015 $5.99 25087 BP ' 9/15/2015 $424.38 25091 BERGO 9/15/2015 $378.54 25088 CALLAHEAD 9/15/2015 $245.00 DUE AUG 25092 CALLAHEAD 9/15/2015 $245.00 DUE SEPT 25089 CHRISTINE ELLIOTT 9/15/2015 $48.00 ELECTION 25090 DIANE COTUGNO 9/15/2015 $48.00 ELECTION ' 25093 CAN SURETY 9/15/2015 $115.00 BOND 25094 GNS MERMAID 9/15/2015 $169.45 25095 HARRY GOLDMAN 9/15/2015 $370.00 TWO MONTHS 25096 HEALTH REPUBLIC 9/15/2015 $2,185.96 WITH INCREASE 25097 INK SPOT 9/15/2015 $120.00 25098 JJ SIMMS 9/15/2015 $160.00 25099 JAMESPORT HARDWARE 9/15/2015 $5.60 25100 LOUS 9/15/2015 $37.00 25102 MARJAM 9/15/2015 $16.52 25101 MATTITUCK SANITATION 9/15/2015 $924.28 TWO MONTHS ' 25103 MATTITUCK PLUMB/HEAT 9/15/2015 $165.00 25104 NATIONAL GRID 9/15/2015 $69.16 25105 NYS DEPT OF CONSERV. 9/15/2015 $330.00 SPEDES PERMIT 25106 NYSIF 9/15/2015 $414.09 25108 OPTIMUM 9/15/2015 $154.85 25107 ORLOWSKI 9/15/2015 $199.55 25109 DAVE PROKOP 9/15/2015 $905.83 25110 PSEG 9/15/2015 $1,047.38 25111 REFLECTIVE IMAGE 9/15/2015 $96.00 SIGNS 25112 ROY REEVE 9/15/2015 $21,478.58 INSURANCE 25113 SOUND SHORE IRRIGATION 9/15/2015 $1,238.27 SPRINKLER REPAIR 25114 MATT. PLUMBING 9/15/2015 $78.00 25115 SCWA 9/15/2015 $192.52 25116 VERIZON 9/15/2015 $30.28 25117 VERIZON WIRELESS 9/15/2015 $139.33 TOTAL: $32,037.56 -Date': 09/15/2015Mattituck Park District Page no. 1 Time : 3:24 PM P.O. Box 1413 Mattituck, New York 11952 Account Account Name Current Budg Month To Date Year To Date Remaining Budg A.1001 Real Property Taxes 412,552.00 0.00 412,552.00 0.00 A.1090 Interest-Real Prop.Tax 0.00 0.00 0.00 0.00 A.2401 Interest&Earnings 1,090.00 37.06 1,140.77 -50.77 A.2440 Concession Rental 400.00 0.00 250.00 150.00 A.2590 Beach Permits 10,160.00 1,225.00 13,145.00 -2,985.00 A.2620 Forfeited Bid Deposits 100.00 0.00 0.00 100.00 A.2650 Sale of Excess Materials 0.00 0.00 0.00 0.00 A.2655 • Ramp Keys 100.00 0.00 0.00 100.00 A.2701 Refunds Prior Year Exp. 100.00 0.00 915.20 -815.20 A.2705 Gifts&Donations 650.00 0.00 1,255.00 -605.00 A.2771 Other Revenues 21,835.00 1,125.00 29,447.50 -7,612.50 A.030 Bid Deposits 0.00 0.00 0.00 0.00 • A.4960 Federal Emerg.Man.Aid 0.00 0.00 293,718.43 -293,718.43 A.599 Appropriated Fund Balance 80,930.00 0.00 0.00 80,930.00 Total Revenues 527,917.00 2,387.06 752,423.90 -224,506.90 Expenditures Parking Attendants A.5650.12 Parking Attend.,Hourly 19,000.00 3,607.64 15,281.54 3,718.46 Total Parking Attendants 19,000.00 3,607.64 15,281.54 3,718.46 Parks A.7110.12 Parks,Part-Time Hourly 28,500.00 1,318.51 12,426.56 16,073.44 A.7111.12 Parks,Full-time Hourly 79,000.00 6,672.00 63,447.29 15,552.71 A.7112.12 Parks,Office 35,000.00 2,944.50 26,118.88 8,881.12 Total Parks Personnel 142,500.00 10,935.01 101,992.73 40,507.27 Capital Outlay A.7110.242 Site Improvements 123,600.00 0.00 162,400.25 -38,800.25 • A.7110.243 Equipment 29,000.00 0.00 462.17 28,537.83 Total Capital Outlay 152,600.00 0.00 162,862.42 -10,262.42 Contractual Expenses A.1980 MTA Payroll Tax 0.00 0.00 0.00 0.00 A.7110.411 Supplies&Materials 36,000.00 1,410.04 28,582.85 7,417.15 A.7110.410 Prompt Payment Discounts 0.00 0.00 0.00 0.00 A.7110.412 Office Stationary 500.00 0.00 0.00 500.00 A.7110.421 Telephone 3,900.00 324.46 3,037.31 862.69 A.7110.422 Electric 10,000.00 1,047.38 9,394.71 605.29 A.7110.423 Water 500.00 192.52 293.86 206.14 A.7110.424 Natural Gas 7,000.00 69.16 3,693.08 3,306.92 A.7110.431 Insurance 25,000.00 22,007.67 24,252.23 747.77 A.7110.442 Site Maint/Facility Rprs 20,000.00 3,425.55 15,047.02 4,952.98 A.7110.443 Equipment Repairs 6,000.00 42.99 1,739.88 4,260.12 A.7110.451 Legal Council 10,000.00 905.83 8,152.47 1,847.53 A.7110.452 Secretary 6,400.00 534.62 5,051.96 1,348.04 A.7110.453 Treasurer 7,400.00 613.84 5,804.56 1,595.44 A.7110.454 Election Tellers 300.00 96.00 237.50 62.50 A.7110.455 Auditing Services 10,000.00 0.00 0.00 10,000.00 A.7110.461 Postage 550.00 0.00 294.00 256.00 A.7110.462 Permits 475.00 330.00 330.00 145.00 Total Contractual Expense 144,025.00 31,000.06 105,911.43 38,113.57 Beaches A.7180.11 Beach Manager 5,400.00 1,080.80 5,404.00 -4.00 A.7180.12 Beaches,Hourly 25,000.00 6,151.04 21,198.89 3,801.11 Total Beaches 30,400.00 7,231.84 26,602.89 3,797.11 Employee Benefits A.9030.8 FICA,Employee Benefits 14,000.00 1,788.47 12,001.62 1,998.38 A.9050.8 Unemployment Insurance 0.00 0.00 0.00 0.00 A.9060.8 Medical Insurance 22,692.00 1,594.64 13,999.08 8,692.92 Total Employee Benefits 36,692.00 3,383.11 26,000.70 10,691.30 Total Expenditures 525,217.00 56,157.66 438,651.71 86,565.29 Clerk's Report of Receipts Period Covering August 11 - September 14, 2015 Deposit Other Revenue Picnic Comm Total Beach Federal ;oncession Date Group/Payee Description Dates Booked Lodge Area Room Fields Other Other Rev. Permits Donations Aid Rental January Report $ 250.00 0 - 596.25 - $ 846.25 - - - - February Report $ 1,775.00 0 800.00 35.00 - $ 2,610.00 - - - March Report $ 890 00 0 250 00 1,420.00 $ - $ 2,560 00 500.00 April Report $ 825.00 a 650.00 200.00 $ 250.00 $ 1,925.00 755 00 May Report $ 1,225.00 $ 450 00 900.00 • 485.00 $ - $ 3,060.00 June Report $ 645 00 $ 200 00 2,100.00 - $ - $ 2,945 00 1,285.00 - - - July Report 1,785.00 $ 650 00 $ 4,500.00 $ 1,118 75 $ - $ 8,053.75 3755.00 250.00 August Report $1,500.00 $ 700.00 2000 00 $1,172.50 $ - $ 5,372.50 4250.00 $ - $ - $ - see Totals previously reported $ 8,895.00 $2,000.00 $11,200.00 $ 5,027.50 $ 250 00 27 372.50 9,290.00 1255.00 footnote 250.00 September Report 8/13/15 Beach&Guest Permits 8/10, 12&13 305.00 8/15/15 Beach&Guest Permits 8/14&15 440.00 8/16/15 Beach&Guest Permits 8/16/2015 350.00 Peconic Landing at Southold, 8/17/15 Paula Quinteri Usage Fee 8/21/2015 250.00 Frank Scarola Usage Fee 8/22/2015 400 00 Christian Crossover Church Usage Fee 8/30/2015 150.00 Boy Scout Troop 362 Usage Fee 8/7,8&9 375.00 G.S.S C Troop 238 Usage Fee 10/2,3&4 350.00 8/18/15 Beach&Guest Permits 8/17&18 240.00 8/22/15 Beach&Guest Permits • 8/19,20&21 140.00 8/24/15 Beach&Guest Permits 8/22&23 480.00 8/27/15 Beach&Guest Permits 8/24,25,26,&27 295.00 8/30/15 Beach&Guest Permits 8/28,29&30 380.00 1 Clerk's Report of Receipts Period Covering August 11 - September 14, 2015 Deposit Other Revenue Picnic Comm Total Beach Federal :oncession Date Group/Payee Description Dates Booked Lodge Area - Room Fields Other Other Rev. Permits Donations Aid Rental 9/1/15 Cheryl Lynch for GS Troop 129 Usage Fee 8/28, 29&30 375 00 Doris Aiello Usage Fee 9/5/2015 100.00 400 00 9/4/15 Beach&Guest Permits 8/31,9/1,2,3&4 215.00 9/5/15 Beach&Guest Permits 9/5/2015 210.00 9/6/15 Beach&Guest Permits 9/6/2015 420.00 9/7/15 Beach&Guest Permits 9/7/2015 380 00 9/10/15 G.S.S.0 Troop 3195 Usage Fee 9/11, 12&13 250 00 9/8/15 (Non-revenue:deposit beach attendant returned petty cash$180) SEPTEMBER RECEIPTS $ 1,35000 $ 250.00 $ 1,050.00 $ - $ - $ 2,650.00 $ 3,855.00 $ - $ - $ - YEAR TO DATE $10,245.00 $2,250.00 $12,250.00 5,027.50 $ 250.00 $ 30,022.50 $13,145.00 1255 00 250 00 Federal Aid I$ 293,718.43 7/11/2015 2 August 2015 Report . Aldrich Field 1. Cut grass, and weed whacked. 2. Cleaning trash bins. 3. Leveled parking lot. • Bailey's Beach Lodge 1. Cleaning,opening, and lighting stove for rentals. 2. Cut grass, and weed whacked. 3. No phone service, called Verizon for repair. Has been repaired. 4. Painted Deck, ramp, and stairs. Bay Avenue Ball Field .. 1. Cut grass, and weed whacked. 2. Checked program for sprinklers. 3. Rototiller-ed infield, and removed weeds. August 2015 Report Breakwaters Beach 1. Cleaning bathrooms. 2. Installed new sign(permit has to match vehicle plate number) on guard shed • 3. Found lower shower handle missing. Went to Mattituck Plumbing for new part. They had missing handle, Paul's son found handle lying on ground when he was playing volley ball. Put handle back on.Valve worked for three days broke again Ordered new part. 4. Installed padlock on building doors. Love Lane Boat Ramp 1. Cut, and weed whacked grass. 2. Cleaning bathrooms. 3. Removed chair,and shut off hot water per Commissioner Ryan. 4. Repaired ladder on west Jetty. 5. Picking up trash. Yacht Club 1. Cut grass, and weed whacked. 2. Raked beach. 3. 08/04 Found building unlocked, light on, and sprinkler control shut off, ground wire lifted off control board, and power transformer unplugged from ac outlet. Fixed all problems. Sprinklers still not working. Called Sound Shore to • investigate. Sound Shore said pump not working will send man out to check pump. Pump was lifted from casing, and found to have blown pipe off of pump. Re piped pump. Sound Shore doesn't know the charges for repair at this time. Sound Shore stated this happens due to pump running with no place for water to go. Sprinklers now working. Locked control box. Problem now is Baseball teams will not be able to wet down infield. August 2015 Report . Pike Street Parking lot 1. Weed whacked. ' , , , .2. Picked up trash. Veteran's Beach Park 1. Cut grass,and weed whacked. 2. Raked,and cleaned sea weed from beach. 3. Calling in for dumpster pick ups. 4. Removed burnt charcoal from barbecues. 5. Cleaned windows. 6. Cleaning bathrooms, and main hall. 7. Watering trees,grass. 8. Repaired damaged fence by corner of Bay Avenue, and Peconic Bay Blvd. 9. Installed two wooden support poles on large slide in playground per Commissioner Goehringer. 10. Installed new sign(permit has to match vehicle plate number) on Guard shed. 11. Setup, and broken down main hall for budget vote. 12. Installed new American flag on flag pole. 13. Repaired wheel on gate for picnic area. Wolf Pit 1. Cut,and weed whacked,grass. August 2015 Report Misc. • . I. Made up "Budget Vote" signs, and put out. One at Veteran's, and one at Pike Street parking lot. 2. Shamrock Tree service has installed new rope on flag pole Veteran's Park. 3. Replace cracked air filter support, and damaged air filter end cap on Toro lawn mower. 4. Replaced air filters on Toro lawn mower. 5. Replace blades.on Toro lawn mower. 6. Investigated Lydia's report of flat tires on beach wheelchair at Breakwater Beach. Found three tires flat, and North Fork Tire unable to repair tires. Got information on replacement parts, and gave info to Lydia. • 7. Yearly testing on Suffolk County water back flow preventers has been done, Breakwaters, and Veterans.