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HomeMy WebLinkAboutMPD-08/13/2015 MEETING AGENDA Mattituck Park District Board of Commissioners Meeting & Budget Vote Thursday, August 13, 2015 @ 6:00 p.m. Presiding Commissioners Gerard Goehringer, Co-Chairperson Michael Ryan, Co-Chairperson Russell Williamson, Commissioner Call to Order Pledge RECEIVED Approval of 7/14/15 Meeting Minutes Presented via email Treasurer's Report Shelley Maddaloni Clerk's Report Lydia Tortora NOV 1 7 2015 Maintenance Report Ed Grohoski Southold Town Clerk PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes 2016 Proposed Budget Vote today from 5:00 p.m. to 8:00 p.m. Eastern Energy Systems, Inc. — Bid Packet Proposal Sale of Pike Street parcel Park Improvements Priority List Update on Agreement w/Mattituck-Cutchogue UFSD—Aldrich Lane Fields FEMA and State Storm Recovery Vets Park Playground Website RESOLUTIONS Resolution 2015-59 retaining Eastern Energy Systems, Inc. to prepare an energy analysis of all Park District Properties for the purpose of solar energy pursuant to their Proposal dated , at a cost not to exceed $ Resolution 2015-60 authorizing the renewal of our premium with Health Republic for health insurance at a cost not to exceed $ Resolution 2015-61 authorizing Co-Chairpersons Gerard Goehringer and Michael Ryan to execute the Purchase and Sale Agreement with the Town of Southold for the sale of the Pike Street parking lot, a/k/a SCTM $1000-140-3-5, at a purchase price of$230,000 Resolution 2015-62 amending Resolution 2013-107 to correct the third and final payment amount to Chesterfield Associates Resolution 2015-63 hiring Sean Nolan as a lifeguard for the 2015 Summer Season Resolution 2015-64 hiring Martha Terry as a seasonal Beach Attendant for the 2015 Summer Season Resolution 2015-65 approving Bill Register and authorizing payment of current bills EXECUTIVE SESSION Matters involving employment of particular person(s) Appointment: Nancy Hartmann @ 7:30 p.m. PUBLIC COMMENTS MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES AUGUST 13,2015 Attendance Gerard Goehringer,Co-Chairperson Michael Ryan,Co-Chairperson David Prokop, Legal Counsel Lydia Tortora,Clerk Lynne Krauza,Secretary CALL TO ORDER Secretary L. Krauza called the meeting to order at 6:00 p.m. R.Williamson and S. Maddaloni are excused from this meeting. Pledge of Allegiance APPROVAL OF MINUTES Motion by G.Goehringer,seconded by M. Ryan,all in favor and motion carried to approve the Minutes from the July 14,2015 meeting of the Board of Commissioners submitted via email. TREASURER'S REPORT G.Goehringer reported that cash totaled$33,836.00, Money Market Account totaled$874,370.90, petty cash totaled$480.00,assets totaled$908,686.90, liabilities totaled$2,691.82,fund balance totaled$905,995.08, leaving a liabilities and fund balance total of$908,686.90. Jerry stated that the bill for E.D.S.was discussed at the Work Session (cleaning ducts at the Lodge). It was agreed that the Commissioners will consider adding a reserve fund to the budget. Motion by G.Goehringer,seconded by M. Ryan,all in favor and motion carried to accept and approve the Treasurer's Report. CLERK'S REPORT L.Tortora reported that the Community Room made the most money this year and that the revenues from last year were largely increased. D. Prokop and the Commissioners audited O'Brien and Corrigan and D. Prokop said we need to be more aware of how the Park District is named on insurance certificates. Everything was found to be in order. Motion by M. Ryan,seconded by G.Goehringer,all in favor and motion carried to accept and approve the Clerk's Report. MAINTENANCE REPORT M. Ryan asked for two Maintenance Reports. He said we need a new pump assembly at the Yacht Club property for the sprinkler system and the estimated cost is$1,100. The Maintenance Report is on file in the Clerk's Office for anyone wishing to review same. Motion by M. Ryan,seconded by G.Goehringer,all in favor and motion carried to accept and approve the Maintenance Report. BUDGET VOTE TODAY The 2016 budget vote passed and the results are as follows: 27 ballots cast,27 poll votes cast,0 absentee ballots cast,0 affidavit ballots,20 yes votes and 7 no votes. EASTERN ENERGY SYSTEMS,INC.—Proposal The Proposal was reviewed by the Commissioners. The Commissioners felt that the Proposal should be more detailed as to what services they will perform. D. Prokop said they need to provide us with more specifics to support their fee. It was agreed that L. Krauza will schedule an appointment for Mr.Azar to come to the September Work Session meeting. SALE OF PIKE STREET PARCEL D. Prokop has the Purchase Agreement executed by Southold Town Supervisor and will discuss same in Executive Session. PARK IMPROVEMENTS PRIORITY LIST L.Tortora asked the Commissioners to have the lights fixed in the bathrooms at Vets. She asked that the auto timer be turned off and that the switches be installed correctly. She aslo asked if landscaping of some kind can be done to spruce up Breakwater Beach. G.Goehringer stated that we are going to have,to add to the list a new truck with a plow and trade in the old red truck. G.Goehringer wants to add to the list fencing our entire property at Aldrich Lane fields and not proceed with an IMA with the School District. He said he is not in favor of a turf field. G.Goehringer said he will be speaking with the Town Engineer tomorrow about Wolf Pit Lake drainage issues and whether the Town has any funds to assist us. G. Goehringer said we need to address the flooding issues at Aldrich Lane and that we need to discuss this matter with Highway Superintendent Vincent Orlando to see if the Town will place a drain there. G. Goehringer said we can't knock the Vets concession stand down because we will never get it back and that we need to continue to maintain it. G.Goehringer said we need a copy machine for the office that makes multiple copies at one time. D. Prokop will provide L.Tortora with the model information for the copier he purchased for his law office. UPDATE ON AGREEMENT WITH MATTITUCK-CUTCHOGUE UFSD FOR ALDRICH LANE FIELDS The School's attorney contacted D. Prokop several weeks ago regarding proceeding with a contract. G. ' Goehringer said he is not in favor of segregating the fields. M. Ryan said he would like us to use our entire property. G.Goehringer suggested we focus on finishing an area and M. Ryan agreed. D. Prokop said that the only thing in abeyance from the Agreement previously proposed is whether both properties are described properly and having properties marked. D. Prokop said the Agreement before the most recent one might be better for the Park District. D. Prokop said the School District has placed this Agreement on hold and are now calling to ask if we can enter into an Agreement. M. Ryan said he has been at the fields over recent weeks and has had to remove people without permits. M. Ryan said it is almost impossible to monitor. M. Ryan said we could consider fencing the fields and locking them. M. Ryan said he plans to host a meeting at the end of this month for soccer and lacrosse clubs, possibly on 8/25/15,to discuss the fields. M. Ryan said a 6'fence may be expensive and G.Goehringer said we should consider placing a fence around the entire property. It was agreed that this meeting with the clubs will take place on 8/24/15 at 6 p.m.and that Lydia will schedule this meeting. FEMA AND STATE STORM RECOVERY L.Tortora reported that there is nothing new on the balance owed to us by FEMA. She said she recently emailed them for a status of our parking lot application and they told her that it was in FEMA's review process. M. Ryan will follow-up w/Zeldin's office for assistance with this matter. WEBSITE M. Ryan said he received two quotes from Marino and Lonado. He said both companies will use the word press host site. It was agreed that the Commissioners will retain Lodato Media at a cost of$600. PUBLIC COMMENT Ron and Doris McGreevy were in attendance from the public. Ms. McGreevy asked if the Commissioners would consider having the two speed bumps,at Vets shaved down because she feels they are too high. Ms. McGreevy raised concerns over closing the park at sunset and she said that in the past the Police told her that sunset was not good enough for them to remove people from the beach. G. Goehringer stated that he spoke with one of the Sergeants who told him sunset was not a problem and he also said that the sector cars have keys to the gates. He further stated that we have very little vandalism. M. Ryan said he has had requests from people to stay a little later at Breakwater Beach and he said he is okay with setting a time and not making it sunset. G.Goehringer said some people have been locked in at Breakwater and that they now understand and that this hasn't happened recently since the Police have been assisting us. Ms. McGreevy thanked the Commissioners for making repairs to the Boat Ramp dock. M. Ryan expressed his idea to convert it into a small, resident-based marina and doing seasonal rentals. He said we need to come up with ways to better utilize that property. G.Goehringer stated that he feels we need to retain a security person for all properties. Richard and Maggie Monoghan were in attendance from the public. They asked what site improvements were in the budget. They also asked whether there was a site that could house an indoor pool for residents and G.Goehringer stated this is not on any priority list. The Monoghans asked if we would be willing to poll the community as to interest and have some sort of study done. G.Goehringer said you would need to have a location before any study was done. M. Ryan asked if they approached the Town because they have a much bigger budget. The Monoghans then asked what our plans were for the Pike Street sale monies and G.Goehringer stated that we will need to enhance other sites. M. Ryan stated that we will need to use those funds to begin working on priority projects. G.Goehringer suggested they look at all of our properties and advise whether they feel a site is feasible. M. Ryan and G.Goehringer emphasized the cost factor for this venture. Nick Deegan was in attendance from the public. Mr. Deegan asked how much money we received from FEMA and L.Tortora told him we just received reimbursement of 90%of the Vets bulkhead project and that we are awaiting the remaining funds they owe us. L.Tortora then provided Mr. Deegan with a • summary of our dealings with FEMA. MISCELLANEOUS L.Tortora expressed concerns over the Vets bathrooms not having toilet paper in them during an event this past weekend. She received a written complaint from the person who booked the Community Room. The Commissioners discussed the employee responsible for this and it was agreed that such complaints will be filed in the employee's personnel file. G.Goehringer stated that a security person does many things and checks everything. L.Tortora advised everyone that she spoke with Mark Gagen about our health insurance costs. Mr. Gagen said that this year's increase is minimal but next year's increase will be significant. Mr.Gagen also said that a 25%contribution from an employee is generous on the part of the Commissioners. He said there are less expensive health insurance plans we could look into. RESOLUTIONS Resolution 2015-59 retaining Eastern Energy Systems, Inc.to prepare an energy analysis of all properties for purposes of solar energy was unanimously tabled to the September 15,2015 meeting. Resolution 2015-60 authorizing the renewal of our premium with Health Republic for health insurance effective 9/1/15 was unanimously approved. Motion by M. Ryan,seconded by G.Goehringer,all in favor and motion carried to unanimously approve Resolution 2015-60. Resolution 2015-61 authorizing Co-Chairpersons Gerard Goehringer and Michael Ryan to execute the Purchase and Sale Agreement with the Town of Southold for the sale of the Pike Street parking lot parcel in the sum of$230,000 was unanimously approved. Motion by M. Ryan,seconded by G.Goehringer,all in favor and motion carried to unanimously approve Resolution 2015-61. Resolution 2015-62 retaining Lodato Media for the redesign, hosting and updating of our website at a cost not to exceed$600 was unanimously approved. Motion by M. Ryan,seconded by G. Goehringer,all in favor and motion carried to unanimously approve Resolution 2015-62. Resolution 2015-63 amending Resolution 2013-107 to correct the third and final payment amount to Chesterfield Associates for the Vets Park Bulkhead Project was unanimously approved. Motion by M. Ryan,seconded by G.Goehringer,all in favor and motion carried to unanimously approve Resolution 2015-63. Resolution 2015-64 appointing Sean Nolan as a lifeguard for the 2015 Summer Season was unanimously approved. Motion by M. Ryan,seconded by G.Goehringer,all in favor and motion carried to unanimously approve Resolution 2015-64. Resolution 2015-65 appointing Martha Terry as a seasonal Beach Attendant for the 2015 Summer Season was unanimously approved. Motion by M. Ryan,seconded by G.Goehringer,all in favor and motion carried to unanimously approve Resolution 2015-65. Resolution 2015-66 approving the Bill Register and payment of the current bills was unanimously approved. Motion by M. Ryan,seconded by G.Goehringer,all in favor and motion carried to unanimously approve Resolution 2015-66. EXECUTIVE SESSION Motion by G.Goehringer seconded by M. Ryan,to go into Executive Session at 7:30 p.m.to discuss personnel. Motion by M. Ryan,seconded by G.Goehringer,to come out of Executive Session at 8:30 p.m. There being no further business to come before the meeting,motion by M. Ryan,seconded by G. Goehringer,all in favor and motion carried to adjourn the meeting at 8:35p.m. RESOLUTION 2015-59 RESOLUTION RETAINING EASTERN ENERGY SYSTEMS, INC. FOR SOLAR ENERGY ANALYSIS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby retain Eastern Energy Systems, Inc. to prepare an analysis of the Park District's electric energy consumption for the consideration of solar energy installation, pursuant to their Proposal dated July 24, 2015, at a cost not to exceed $3,500.00. RESULT: TABLED To 9/15/15 Meeting RESOLUTION 2015-60 RESOLUTION AUTHORIZING THE RENEWAL OF HEALTH INSURANCE PREMIUM WITH HEALTH REPUBLIC RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the renewal of our policy premium for health insurance with Health Republic in the sum of$26,231.52, effective September 1, 2015. RESULT: ADOPTED 8/13/15 (Unanimous) RESOLUTION 2015-61 RESOLUTION AUTHORIZING THE CO-CHAIRPERSONS TO EXECUTE PURCHASE & SALE AGREEMENT W/TOWN OF SOUTHOLD RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Co-Chairpersons, Gerard Goehringer and Michael Ryan, to execute the Purchase and Sale Agreement with the Town of Southold for the sale of the Pike Street parking lot property, a/k/a SCTM #1000-140-3-5, at a purchase price of$230,000, subject to the approval of Legal Counsel. RESULT: ADOPTED 8/13/15 (Unanimous) RESOLUTION 2015-62 RESOLUTION RETAINING LODATO MEDIA FOR THE REDESIGN, HOSTING AND UPDATING OF THE WEBSITE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby retain Lodato Media in connection with the redesign, hosting and updating of the Park District's website, pursuant to their Proposal dated July 22, 2015, at a cost not to exceed $600.00. RESULT: ADOPTED 8/13/15 (Unanimous) RESOLUTION 2015-63 RESOLUTION AMENDING RESOLUTION 2013-107 AUTHORIZING THE FINAL PAYMENT TO CHESTERFIELD ASSOCIATES, INC. FOR THE VETS PARK BULKHEAD PROJECT RESOLVED that Resolution 2013-107 is hereby amended as follows: RESOLVED that having received engineer certification and payroll certification the Board of Commissioners of the Mattituck Park District hereby authorize the final payment under the contract dated May 2, 2013 to Chesterfield Associates, Inc. in the sum of$131,352.67 $113,352.67 in connection with the Veterans Park Bulkhead Project. RESULT: ADOPTED 8/13/15 (Unanimous) RESOLUTION 2015-64 RESOLUTION APPOINTING SEAN NOLAN AS A LIFEGUARD FOR THE 2015 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Sean Nolan as a Lifeguard for the 2015 Summer Season at an hourly rate of$12.72 (3rd year) effective August 14, 2015. RESULT: ADOPTED 8/13/15 (Unanimous) RESOLUTION 2015-65 RESOLUTION APPOINTING MARTHA TERRY AS A SEASONAL BEACH ATTENDANT FOR THE 2015 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Martha Terry as a seasonal Beach Attendant for the 2015 Summer Season at an hourly rate of$9.50 (1St year) effective July 19, 2015., RESULT: ADOPTED 8/13/15 (Unanimous) RESOLUTION 2015-66 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the August 13, 2015 meeting and further authorizes payment of the current bills. RESULT: ADOPTED 8/13/15 (Unanimous) ";T Mattituck Park District Balance Sheet • 8/18/2015 Assets - . Account Account Name Balance A.200 Cash - 33,836.00 A.201 Cash in Time 874,370.90 A.210 Petty Cash 480.00 Total-Assets 908,686.90 Liabilities Account Account Name Balance A.021 NYS Tax Payable 0.00 A.022 Federal Tax Payable 686.91 A.026 FICA Tax Payable 2,004.91 - Total Liabilities 2,691.82 A.909 Fund Balance 905,995.08 Total Liabilities plus Fund Balance 908 686.90 BILL REGISTER AUGUST 2015 Check No. Payee Date Amount 25008 ADVANCE AUTO 8/13/2015 $104.25 25009 BP 8/13/2015 $449.65 25010 BERGO 8/13/2015 $580 02 25011 BOARD OF ELECTIONS 8/13/2015 $5.95 25012 E.D.S. 8/13/2015 $590.00 BAILEY BEACH 25013 EAST END SPORTING 8/13/2015 $102.00 25014 CHRISTINE ELLIOTT 8/13/2015 $22.99 INK 25015 HEALTH REPUBLIC 8/13/2015 $2,122.89 25016 HOME DEPOT 8/13/2015 $113.37 25017 LOU'S SERVICE 8/13/2015 $621.10 25018 MARJAM 8/13/2015 $165.64 25019 MATTITUCK SANITATION 8/13/2015 $449.08 25020 MATTITUCK PLUMB/HEAT 8/13/2015 $76.00 25021 NATIONAL GRID 8/13/2015 $82.27 25022 OPTIMUM 8/13/2015 $154.85 25023 ORLOWSKI 8/13/2015 $493.11 25024 DAVE PROKOP 8/13/2015 $905 83 25025 PSEG 8/13/2015 $828.86 25026 PSEG 8/13/2015 $27.69 25027 SAFEGUARD 8/13/2015 $298.71 CHECKS FOR MPD 25028 TOWN OF SOUTHOLD WAST 8/13/2015 $21 .00 25029 STORR TRACTOR 8/13/2015 $462.17 25030 SOUND SHORE IRRIGATION 8/13/2015 $435.10 REPAIRS 25031 TOWN CLERK 8/13/2015 $10.00 RENEWAL 25032 STAPLES 8/13/2015 $481.11 25033 TWIN TIRE 8/13/2015 $574.50 25034 VERIZON 8/13/2015 $29.09 25035 VERIZON WIRELESS 8/13/2015 $138 97 25036 CALLAHEAD 8/13/2015 $490 00 2 mnths/waited on correct bills TOTAL: $10,836.20 - Date: 08/13/2015 Page no. 1 Time: 1:06 PM Mattituck Park District P.O. Box 1413 Mattituck, New York 11952 Account Account Name Current Budg Month To Date Year To Date Remaining Budg A.1001 Real Property Taxes 412,552.00 0.00 412,552.00 0.00 A.1090 Interest-Real Prop.Tax • 0.00 0.00 0.00 0.00 A.2401 'Interest&Earnings 1,090.00 6.85 1,103.71 -13.71 A.2440 Concession Rental 400.00 0.00 250.00 ' 150.00 A.2590 Beach Permits 10,160.00 1,815.00 9,290.00 870.00 A.2620 Forfeited Bid Deposits 100.00 0.00 0.00 100.00 A.2650 Sale of Excess Materials 0.00 0.00 0.00 0.00 A.2655. Ramp Keys 100.00 0.00 0.00 100.00 A.2701 Refunds Prior Year Exp. 100.00 0.00 915.20 -815.20 A.2705 Gifts&Donations 650.00 0.00 1,255.00 -605.00 A.2771 Other Revenues 21,835.00 985.00 26,797.50 -4,962.50 A.030 Bid Deposits 0.00 0.00 0.00 0.00 A.4960 Federal Emerg.Man.Aid 0.00 0.00 293,718.43 -293,718.43 A.599 'Appropriated Fund Balance 80,930.00. 0.00 0.00 80,930.00 Total Revenues 527,917.00 2,806.85 745,881.84 -217,964.84 Expenditures Parking Attendants A.5650.12 Parking Attend.,Hourly 19,000.00 2,404.50 9,547.90 9,452.10 Total Parking Attendants 19,000.00 2,404.50 9,547.90 9,452.10 Parks A.7110.12 Parks,Part-Time Hourly 28,500.00 657.20 10,450.85 18,049.15 A.7111.12 Parks,Full-time Hourly 79,000.00 3,134.40 53,640.89 25,359.11 A.7112.12 Parks,Office 35,000.00 1,491.00 21,533.38 13,466.62 Total Parks Personnel 142,500.00 5,282.60 85,625.12 56,874.88 Capital Outlay A.7110.242 Site Improvements 123,600.00 0.00 162,400.25 -38,800.25 A.7110.243 Equipment 29,000.00 462.17 462.17 28,537.83 Total Capital Outlay 152,600.00 462.17 162,862.42 -10,262.42 Contractual Expenses A.1980 MTA Payroll Tax 0.00 0.00 0.00 0.00 A.7110.411 Supplies&Materials 36,000.00 3,318.05 27,172.81 8,827.19 A.7110.410 Prompt Payment Discounts 0.00 0.00 0.00 0.00 A.7110.412 Office Stationary 500.00 0.00 • 0.00 500.00 A.7110.421 Telephone 3,900.00 322.91 2,712.85 1,187.15 A.7110.422 Electric 10,000.00 856.55 8,347.33 1,652.67 A.7110.423 Water 500.00 0.00 101.34 398.66 A.7110.424 Natural Gas 7,000.00 82.27 3,623.92 3,376.08 A.7110.431 Insurance 25,000.00 0.00 1,634.50 23,365.50 A.7110.442 Site Maint/Fadlity Rprs 20,000.00 2,040.18 11,526.43 8,473.57 A.7110.443 Equipment Repairs 6,000.00 725.35 1,696.89 4,303.11 A.71.10.451 Legal Coundl 10,000.00 905.83 7,246.64 2,753.36 A.7110.452 Secretary 6,400.00 267.31 4,250.03 2,149.97 A.7110.453 Treasurer 7,400.00 306.92 4,883.80 2,516.20 A.7110.454 Election Tellers 300.00 0.00 141.50 158.50 A.7110.455 Auditing Services 10,000.00 0.00 0.00 10,000.00 A.7110.461 Postage 550.00 0.00 294.00 256.00 A.7110.462 Permits 475.00 0.00 0.00 475.00 Total Contractual Expense 144,025.00 8,825.37 73,632.04 70,392.96 Beaches A.7180.11 Beach Manager 5,400.00 1,080.80 3,242.40 2,157.60 A.7180.12 Beaches,Hourly 25,000.00 4,105.96 11,153.00 13,847.00 Total Beaches 30,400.00 5,186.76 14,395.40 16,004.60 • Employee Benefits A.9030.8 FICA,Employee Benefits ' 14,000.00 1,051.93 9,186.14 4,813.86 A.9050.8 Unemployment Insurance 0.00 0.00 0.00 0.00 A.9060.8 Medical Insurance 22,692.00 1,827.23 12,700.10 9,991.90 • Total Employee Benefits 36,692.00 2,879.16 21,886.24 14,805.76 Total Expenditures 525,217.00 25,040.56 367,949.12 157,267.88 r_ r Clerk's Report of Receipts Period Covering July 14 - August 10, 2015 Deposit Other Revenue Picnic Comm Total Beach Federal ;oncessior Date Group/Payee Description Dates Booked Lodge Area Room Fields Other Other Rev. - Permits Donations _ Aid Rental January Report $ 250.00 0 - 596.25 - $ 846.25 - - - February Report $ 1,775 00 0 800.00 35.00 - $ 2,610.00 - - - March Report $ 890.00 a 250.00 1,420.00 $ - $ 2,560.00 500.00 Apnl Report $ 825.00 0 650.00 200.00 $ 250.00 $ 1,925.00 755.00 May Report $ 1,225.00 $ 450 00 900.00 485.00 $ - $ 3,060.00 June Report $ 645.00 $ 200.00 2,100.00 - $ - $ 2,945.00 1,285.00 - - July Report 1,785 00 $ 650.00 $ 4,500.00 $ 1,118.75 $ - $ 8,053.75 $ 3,755.00 250.00 Totals previouslyreported See Po 7,395.00 1300.00 9,200 00 $ 3,855.00 $ 250 00 $ 22,000.00 $ 5,040.00 1255.00 footnote 250.00 August Report . 7/16/15 Beach&Guests Permits 7/13,14, 15&16 270.00 7/19/15 Beach&Guest Permits 7/17,18&19 655.00 7/21/15 N.F. United Soccer Club Usage Fee Summer season 850.00 Mattituck Cutchogue UFSD Usage Fee lights Dec.Jan. 112.50 John O'Brien- Usage Fee 8/8/2015 400.00 7/22115 Beach&Guest Permits 7/20,21 &22 290.00 7/24/15 Times/Review Newspapers Corp. Usage Fee 8/26/2015 150.00 GSSC Troop 488 - Usage Fee 8/21,22&23 550.00 Douglas Corrigan Usage Fee 8/3/2015 20000 7/25/15 Beach&Guest Permits _ 7123,24&25 550.00 7/26/15 Beach&Guest Permits ,7/26/2015 280.00 7/27/15 Twomey, Latham, Shea, LLP Usage Fee 7/31/2015 100.00 400.00 • M Kelly/Marlene Ln. Civic Assoc. Usage Fee 8/1/2015 100 00 '400.00 S.0 G.S.Troop 2287 Usage Fee 8/17&18 225.00 7/31/15 Beach&Guest Permits 7/27,28,29,30&31 390.00 1 Clerk's Report of Receipts Period Covering July 14 - August 10, 2015 Deposit Other Revenue Picnic Comm Total Beach Federal :;oncessior Date Group/Payee Description Dates Booked Lodge Area Room Fields Other Other Rev. Permits Donations Aid Rental 7/31/15 Love Lane Kitchen Usage Fee 8/11/2015 400.00 Jason Wahl/Neefus-Stype Agency Usage Fee 8/7/2015 100.00 400.00 8/1/15 Beach&Guest Permits 8/1/2015 285.00 8/2/15 Beach&Guest Permits 8/2/2015 5055.00 • 8/6/15 Beach&Guest Permits 8/3,4,5&6 - 250.00 8/7/15 Maryann Wojcik/Rvhd Rockets Usage Fee Fall Season 210.00 Lillian Wagner Usage Fee 9/6/2015 50.00 8/8/15 Beach&Guest Permits 8/7&8 435.00 8/9/15 Beach&Guest permits 8/9/2015 340.00 8/10/15 GSSC Troop 537 Usage Fee 8/14,15&16 250.00 GSSC Service Unit 48 Usage Fee 8/14,15&16 250.00 GSSC Troop 537 Usage Fee 9/26&27 225.00 AUGUST RECEIPTS $1,500.00 $ 700.00 $2,000.00 $1,172.50 $ - $ 5,372.50 $4,250.00 $ - $ - $ YEAR TO DATE $8,895.00 2,000.00 11,200.00 5,027.50 250.00 27,532.50 9,290.00 1,255 00 1, $250.00 Federal Aid $ 293,718.43 7/11/2015 • • 2 July 2015 Report Aldrich Field 1. Cut grass, and weed whacked. 2. Put grass seed in bare spots, and roped off. 3. Running sprinklers on new grass. 4. Found one sprinkler head not covering its zone, called Sound Shore to investigate problem. • 5. Leveled parking lot. Bailey's Beach Lodge 1. CIeaning,opening, and lighting stove for rentals. 2. Cut grass, and weed whacked. 3. Leveled driveway. 4. No power at Lodge, called electric company, tree on wires. 5. Reset timers on water conditioner system due to power outage. Bay Avenue Ball Field 1. Cut grass, and weed whacked. 2. Picking up trash. / July 2015 Report Breakwaters Beach 1. Did a clean up around parking lot, and beach. 2. Cleaning bathrooms. 3. Trash bin Fire. Bin plastic pail, and part of guard rail was destroyed due to an unknown fire . Installed new trash bin,and repaired guard rail. 4. Unknown persons flipped over life guard stand, found 7/13. 5. Unknown persons broke shower control valve, sprinkler head, and tail piece, parts on order. Parts in, and repaired. 6. Found 7/27 coke machine flipped over put back up,and notified vender. He lost a few cans. 7. Installed longer tie down screws on coke machine. Old ones went into decking, new ones go through decking, and into 4x4 decking supports. Love Lane Boat Ramp 1. Cut, and weed whacked grass. 2. Put four more floats out. 3. Opened, and cleaned bathrooms. 4. Put new flag up. Yacht Club 1. Cut grass, and weed whacked. 2. Picking up trash. 3. Sprinkler control dead, called Sound Shore Irrigation in for repair, system fixed. 4. Found sprinkler system manually shut off three different times. Found program changed to include a 5 hour run for a non existing zone. Building was found locked. 5. Raked beach twice. r , ../ July 2015 Report ,% Pike Street Parking lot • . 1. Weed whacked, and cut grass. 2. Removed tree from Fire Dept Property. Tree fell from in our parking lot. Asked, and received permission from fire district to go on their property to remove tree. Veteran's Beach Park 1. Cut grass, and weed whacked. 2. Calling in for dumpster pick ups. 3. Removed burnt charcoal from barbecues. 4, Cleaned windows, 5. Cleaning bathrooms, and main hall. 6. Generated police report. Unknown persons ran into chain link fence corner of Bay Avenue, and Peconic bay Blvd. 7. Unknown persons flipped over life guard stand, Found 7/16, and 7/28. Installed two hold down stakes on base. 8. Raked beach,twice. 9. Received complaint about child cutting himself on playground. Investigated complaint, found exposed metal edge. Notified Commissioner Goehringer. 10. Repaired Playground equipment: Put silicone over bare metal, repaired slide bolt. 11. Replaced broken swing. 12. Repaired cracked seat on gazebo. 13. Watering memorial plants, and grass by them. 14. Found 7/11 two picnic tables stacked for access to roof of Lifeguard building. Wolf Pit 1. Cut,and weed whacked,grass. 2. Trimmed bushes. , July 2015 Report Mise I. Requested estimate for fence repair at Veterans Park, from North Fork Fence. • 2, Made put out, and took down sandwich signs for voting on parking lot sale 3. Chevy truck broken down, Towed to Lou's Service station for repair. Bad fuel pump. 4. Brought white Ford pickup tuck in for inspection, and service. 5. Ordered blades for Toro Lawn Mower. Never came in. Called supplier he said he shipped them. Ordered second set. Received blades. Talked to UPS driver he was on vacation for first delivery,and we had a new driver. Called UPS they said they delivered them to 1/1960 Bailey Beach Road. Stated that's was secondary address told them no. Went to address found blades on porch of empty beach house. We will use blades. August 2015 Report Aldrich Field • 1. Cut grass, and weed whacked. 2. Cleaning trash bins. Bailey's Beach Lodge 1. Cleaning,opening, and lighting stove for rentals. 2. Cut grass, and weed whacked. 3. No phone service, called Verizon for repair. Has been repaired. Bay Avenue Ball Field 1. Cut grass, and weed whacked. 2. Checked program for sprinklers. 3. Rototiller-ed infield, and removed weeds. August 2015 Report Breakwaters Beach 1. Cleaning bathrooms. •2. Installed new sign(permit has to match vehicle plate number) on guard shed 3. Found lower shower handle missing. Went to Mattituck Plumbing for new part. They had missing handle,Paul's son found handle lying on ground when he was playing volley ball. Put handle back on. Love Lane Boat Ramp 1. Cut, and weed whacked grass. 2. Cleaning bathrooms. 3. Removed chair,and shut off hot water per Commissioner Ryan. 4. Repaired ladder on west Jetty. Yacht Club 1. Cut grass, and weed whacked. 2. Raked beach. 3, 08/04 Found building unlocked, light on, and sprinkler control shut off, ground wire lifted off control board, and power transformer unplugged from ac outlet. Fixed all problems. Sprinklers still not working. Called Sound Shore to investigate. Sound Shore said pump not working will send man out to check pump. Pump was lifted from casing, and found to have blown pipe off of pump. Re piped pump. Sound Shore doesn't know the charges for repair at this time. Sound Shore stateg,this happens due to pump running with no place for water to go. Sprinklers now working. Locked control box. Problem now is Baseball teams • will not be able to wet down infield. i M1 August 2015 Report t: ' " ' Pike Street Parking lot 1. Weed whacked. 2. Picked up trash. Veteran's Beach Park 1. Cut grass, and weed whacked. 2. Raked, and cleaned sea weed from beach. 3. Calling in for dumpster pick ups. 4. Removed burnt charcoal from barbecues. 5. Cleaned windows. 6. Cleaning bathrooms, and main hall. 7. Watering trees,grass. 8. Repaired damaged fence by corner of Bay Avenue, and Peconic Bay Blvd. 9. Installed two wooden support poles on large slide in playground per Commissioner Goehringer. 10. Installed new sign(permit has to match vehicle plate number) on Guard shed. 11. Setup, and broken down main hall for budget vote. 12. Installed new American flag on flag pole. Wolf Pit ' 1.. .Cut,and weed whacked,grass. r, August 2015 Report Misc. 1. Made up"Budget Vote" signs, and put out. One at Veteran's, and one at Pike Street parking lot. 2. Shamrock Tree service has installed new rope on flag pole Veteran's Park. 3. Replace cracked air filter support, and damaged air filter end cap on Toro lawn mower. 4. Replaced air filters on Toro lawn mower. 5. Replace blades on Toro lawn mower. 6. Investigated Lydia's report of flat tires on beach wheelchair at Breakwater Beach. Found three tires flat, and unable to repair tires. Got information on replacement parts, and gave info to Lydia.