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HomeMy WebLinkAboutMPD-07/14/2015 MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Tuesday, July 14, 2015 Presiding Commissioners Gerard Goehringer, Co-Chairperson Michael Ryan, Co-Chairperson Russell Williamson, Commissioner Call to Order Pledge RECEIVED Approval of Minutes (6/9/15 Meeting) Presented via email Treasurer's Report Shelley Maddaloni Clerk's Report Lydia Tortora NOV 1 7 2015 Maintenance Report Ed Grohoski Southold Town Clerk- PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes Appointment @ 6:30 p.m.: Fred Azar, Eastern Energy Systems Solar Panels— Municipal Process and Tax Credits 1. Referendum Vote for Pike Street Property is today from 5:00 p.m. to 8:00 p.m. 2. Budget Modification $20,000 from: A.7110.12 (Part-time Hourly) to A.7111.12 (Full-time Hourly) $5,000 from: A.7110.442 (Site Maintenance/Facility Repairs) to A.7112.12 (Parks Office) $2,000 from: A.7110.455 (Auditing Services) to A.7110.424 (Natural Gas) 3. 2016 Proposed Budget 4. Website 5. Aldrich Lane—Sod Quotes 6. FEMA Update 7. Boat Ramp— repairs to dock RESOLUTIONS Resolution 2015-51 authorizing a Budget Modification for the full-time hourly, Parks Office and Natural Gas budget lines Resolution 2015-52 authorizing the renewal of the contract with SAF SAP Ice Cream vendor for the 2015 Summer Season Resolution 2015-53 adopting the proposed budget for 2016, attached hereto, prepared by the Treasurer, representing a 1.9% tax increase Resolution 2015-54 authorizing the Secretary to publish the 2016 proposed budget Resolution 2015-55 appointing Diane Cotugno and Christine Elliot as Election Inspectors for the 8/13/15 budget vote Resolution 2015-56 appointing Lydia Tortora as Election Coordinator for the 8/13/15 budget vote Resolution 2015-57 approving the Bill Register and payment of current bills EXECUTIVE SESSION Matters involving employment of particular person(s) PUBLIC COMMENTS MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES JULY 14,2015 Attendance Gerard Goehringer,Co-Chairperson Michael Ryan,Co-Chairperson David Prokop, Legal Counsel Shelley Maddaloni,Treasurer - Lydia Tortora,Clerk Lynne Krauza,Secretary CALL TO ORDER Secretary L. Krauza called the meeting to order at 6:02 p.m. R.Williamson is excused from this meeting. Pledge of Allegiance APPROVAL OF MINUTES Motion by G.Goehringer,seconded by M. Ryan,all in favor and motion carried to approve the Minutes from the June 9,2015 meeting of the Board of Commissioners submitted via email. TREASURER'S REPORT S. Maddaloni reported that cash totaled$30,248.63, Money Market Account totaled$910,837.41, petty cash totaled$480.00,assets totaled$941,566.04, liabilities totaled $2,907.51,fund balance totaled $938,658.53, leaving a liabilities and fund balance total of$941,566.04. She stated that the Money Market Account is elevated due to the FEMA reimbursement for the Vets bulkhead project. She further stated that the bills for All-Out Fire Equipment, East End Sporting Goods(equipment for lifeguards),G. Goehringer(materials reimbursement), Mattituck Plumbing& Heating,Glatfelter(insurance), and The Suffolk Times(Pike Street legal notice)were not standard monthly bills. She said she did not pay Call Ahead and is waiting for them to resend our bills reflecting no past due amounts. She said we have received all monies from real property taxes. She stated that she has adjusted the budget funds pursuant to the Budget Modification resolution on for tonight's meeting. Motion by G.Goehringer,seconded by M. Ryan,all in favor and motion carried to accept and approve the Treasurer's Report. CLERK'S REPORT L.Tortora reported that this was a record month and said that she has processed more applications this month for bookings. She said the Community Room is becoming very popular and has been very busy. She said she has received many compliments about the Community Room. D. Prokop and the Commissioners audited Huey and O'Donnell and everything was found to be in order. Motion by G.Goehringer,seconded by M. Ryan,all in favor and motion carried to accept and approve the Clerk's Report. MAINTENANCE REPORT The Maintenance Report is on file in the Clerk's Office for anyone wishing to review same. Motion by G.Goehringer,seconded by M. Ryan, all in favor and motion carried to accept and approve the Maintenance Report. EASTERN ENERGY SYSTEMS,INC.—Presentation Fred Azar from Eastern Energy Systems, Inc.spoke about our possible interest in solar panels to offset the PSEG energy bills at various locations. He said that the tax credits for not-for-profits and municipalities is expiring in+2016 and installations must be completed by December 31st of that year. He said the Federal tax credit is 30%and may get reduced to between 0%and 10%. He said we would enter into a Power Purchase Agreement with a company and the company will pay for the purchase of the equipment and we would pay for the electricity it produces. He said our operating expenses would be reduced from day 1. He said we would have the option to purchase the equipment. He said that he believes that the Vets Park location could be the hosting site. He said he would need to review all of our ` electric bills for the past 12 months and do an analysis of all locations to determine whether Vets could be a hosting site. He said they have installed systems at several sites similar to ours(high schools, colleges,etc.). He proposed that we retain him to do a bid package. He said that the rebates are expiring soon and that our rebate could be between$10,000 and$12,000 and that the rebate would be applied to the Power Purchase Agreement. He said because of the tax credits we would be better off doing the Power Purchase Agreement. D. Prokop stated that the Commissioners would need to see both scenarios. G.Goehringer asked about the lights at Aldrich Lane fields and L.Tortora said they are about 1,800 watts each. Mr.Azar said he would need to review the bills for that site. He said the benefit to the Power Purchase Agreement is the remote net meter ability to bank credits. It was agreed that Mr.Azar should submit a Proposal to the Park District and S. Maddaloni will need to give him access to all of our electric bills. L.Tortora asked Mr.Azar to email her his Proposal. REFERENDUM VOTE FOR PIKE STREET PROPERTY The Referendum Vote for the sale of the Pike Street Parking Lot property is today from 5:00 p.m.to 8:00 p.m. The vote results are as follows: 102 ballots cast,97 poll votes cast,5 absentee ballots received, zero affidavit ballots,95 yes votes and 7 no votes. BUDGET MODIFICATION A budget modification resolution is on tonight's meeting agenda. 2016 PROPOSED BUDGET G.Goehringer and M. Ryan reviewed the Legal Notice for the 2016 proposed budget and approved same for posting and publishing. WEBSITE S. Maddaloni said she spoke with Go Daddy and the cost is$14.99/month for hosting and domain name. She said an update page is a flat rate of$500 for the first year and that this is a one-time fee. She said we would have the ability to place updates on the website if we so choose. She said they can have it running within 5 days and we would have to pay up front. S. Maddaloni said she will also contact Network Solutions for information. M. Ryan said he met with Andrew Marino from A.M.Computer Consulting(based in Cutchogue)and they would charge us a flat fee of$500 and bill us monthly at$10/month. He said they can help us maintain the site or we can do it ourselves. He said they will work with us about adding public interest items and suggested one page to get started. He said they will create a new domain name. M. Ryan said they can assist us with facebook and twitter accounts as well and we may want to consider this also. M. Ryan said if we need Mr. Marino for IT consulting,that would be an extra fee. M. Ryan will obtain more information about additional pages and fees. ALDRICH ALNE—SOD QUOTES M. Ryan was not able to obtain any sod quotes. M. Ryan suggested we hold a meeting with soccer and lacrosse clubs in August to discuss reconfiguring the fields. This would be a special meeting and anyone from the public could attend. G.Goehringer is in agreement with this meeting. G.Goehringer suggested we speak with some sod companies about maintaining the fields. L.Tortora said we have a survey from Ehlers with markers and we could consider retaining him to put in additional markers. M. Ryan stated that the Mattituck School District has no interest in using their fields due to the drainage issues. M. Ryan said he feels we could achieve a much better use of the fields if we reconfigure them. M. Ryan will email everyone the dates he is available in August for this meeting. FEMA UPDATE L.Tortora reported that we received the reimbursement check from FEMA for the Vets Park Bulkhead Project in the sum of$293,718.43 and that FEMA still owes us a little over$3,000. The check was deposited into the Park District's account. BOAT RAMP—REPAIRS TO DOCK G.Goehringer said he received a Proposal from County Marine Contracting for repairs at this site in the sum of$12,000. D. Prokop stated that we need two more quotes to be in compliance with our Procurement Policy. G.Goehringer said it is very difficult finding contractors that will do the work at this site. G.Goehringer said the contractor is planning on doing this repair work tomorrow morning and M. Ryan and D. Prokop said before this work is done,we need to comply with the Procurement Policy. G. Goehringer said the residents want the site open and M. Ryan feels we need to reevaluate our usage before we open the site. M. Ryan handed out an information sheet regarding boat slips from Southold Park District. M. Ryan would like to consider this option for residents. M. Ryan said he will attend a Southold Park District meeting to obtain more information. The Commissioners contacted Mr. Paulik by telephone and he stated that the repairs scheduled for tomorrow morning are estimated at less than $1,500. G.Goehringer stated that he made a good faith effort to obtain two other quotes including Higgins Marine Service and Southold Shore Docks but neither company was available to provide service this summer. The Commissioners then determined that based upon the cost estimate provided by Mr. Paulik and the good faith effort made to procure additional quotes,that the Procurement Policy has been followed and that Mr. Paulik should proceed with this work. PUBLIC COMMENT Judy Thilberg from Mattituck was in attendance. She stated that the Love Lane site was a disgrace over the July 4th weekend and said that the grass wasn't mowed,the flag wasn't displayed,and people were upset that the bathrooms weren't open. She said there is no excuse for the grass not being mowed and the flag not being displayed and indicated that this is the first time in several years that this has occurred. G.Goehringer told Ms.Thilberg to call him or M. Ryan with any future issues regarding that site. M. Ryan stated that he agreed with her as to the lawn issue but said if the site is closed he sees no reason for the flag to be displayed. M. Ryan asked Ms.Thilberg who uses the docks and she said Mt. Sinai, Port Jefferson and Rocky Point residents. M. Ryan feels that this is a resident site and that he does not feel we should cater to non-residents. Ms.Thilberg did not agree with M. Ryan. M. Ryan explained that we are having difficulty getting contractors to the site and that the cost of the repairs necessary is an issue. M. Ryan stated that he feels we need to reevaluate the usage of this site. M. Ryan suggested adding boat slips. Ms.Thilberg stated that if we are not going to open this site that we should at least make it look better. G.Goehringer said we probably should have put a chain across the parking area. M. Ryan stated that he doesn't feel that the Park District should be catering to private commerce and that we are here to serve the residents and taxpayers of the Park District and not businesses. Ms.Thilberg stated that the Town has eliminated most of the moorings and raised their fees from$91 to $400. L.Tortora handed out an expense sheet on the Love Lane dock going back to 2009. Candida Ward-Ruchala and Robert Ruchala were in attendance. They live behind the Mattituck Yacht Club. They expressed concern over the amount of debris from Hurricane Sandy that is still located behind the Mattituck Yacht Club(MYC)and is an eyesore. They said that the MYC Commander was supposed to have the debris removed and never did and it is very visible from their property. M. Ryan said he visited the MYC site with Brian Murphy last year and said that the debris is on the MYC property. M. Ryan agrees it is an eyesore. M. Ryan said he will look into this matter and confirm the jurisdiction and get back to them. They provided their phone number. RESOLUTIONS Resolution 2015-51 authorizing a Budget Modification was unanimously approved. Motion by G.Goehringer,seconded by M. Ryan,all in favor and motion carried to unanimously approve Resolution 2015-51. Resolution 2015-52 authorizing the renewal of the Contract with SAF SAP Ice Cream vendor for the 2015 Summer Season was unanimously approved. Motion by G.Goehringer,seconded by M. Ryan,all in favor and motion carried to unanimously approve Resolution 2015-52. Resolution 2015-53 adopting the proposed budget for 2016 with a 1.9%tax increase was unanimously approved. Motion by G.Goehringer,seconded by M. Ryan,all in favor and motion carried to unanimously approve Resolution 2015-53. Resolution 2015-54 authorizing Secretary, Lynne M. Krauza,to publish the 2016 proposed budget was unanimously approved. Motion by G.Goehringer,seconded by M. Ryan,all in favor and motion carried to unanimously approve Resolution 2015-54. Resolution 2015-55 appointing Diane Cotugno and Christine Elliott as Election Inspectors for the 8/13/15 budget vote was unanimously approved. Motion by G.Goehringer,seconded by M. Ryan,all in favor and motion carried to unanimously approve Resolution 2015-55. Resolution 2015-56 appointing Lydia Tortora as Election Coordinator for the 8/13/15 budget vote was unanimously approved. Motion by G.Goehringer,seconded by M. Ryan,all in favor and motion carried to unanimously approve Resolution 2015-56. Resolution 2015-57 approving the Bill Register and payment of the current bills was unanimously approved. ' Motion by G.Goehringer,seconded by M. Ryan,all in favor and motion carried to unanimously approve Resolution 2015-57. Resolution 2015-58 retaining Steven Paulik to make necessary repairs to the dock at the Love Lane site at a cost not to exceed$1,500.00 was unanimously approved. Motion by G.Goehringer,seconded by M. Ryan,all in favor and motion carried to unanimously approve Resolution 2015-58. EXECUTIVE SESSION Motion by M. Ryan,seconded by G.Goehringer,to go into Executive Session at 7:41 p.m.to discuss personnel. Motion by M. Ryan,seconded by G.Goehringer,to come out of Executive Session at 7:55 p.m. There being no further business to come before the meeting,motion by M. Ryan,seconded by G. Goehringer,all in favor and motion carried to adjourn the meeting at 8:05 p.m. RESOLUTION 2015-51 RESOLUTION AUTHORIZING BUDGET MODIFICATION RESOLVED that the Board of Commissioners of the Mattituck Park District hereby modify the Park District budget for 2015 as follows: From: A.7110.12 Parks, Part-Time Hourly -$20,000.00 To: A.7111.12 Parks, Full-Time Hourly +$20,000.00 From: A.7110.442 Site Maintenance/Facility Repairs -$5,000.00 To: A.7112.12 Parks Office +$5,000.00 From: A.7110.455 Auditing Services -$2,000.00 To: A.7110.424 Natural Gas +$2,000.00 RESULT: ADOPTED 7/14/15 (Unanimous) RESOLUTION 2015-52 RESOLUTION AUTHORIZING RENEWAL OF CONTRACT WITH SAF SAP ICE CREAM CORP. RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the renewal of the contract with SAF SAP Ice Cream Corp. for one year in connection with mobil concession services dated June 29, 2011, providing concession services for the 2015 Summer Season, and further authorizes Co-Chairperson, Michael Ryan, to execute said renewal, subject to . the approval of Legal Counsel. RESULT: ADOPTED 7/14/15 (Unanimous) RESOLUTION 2015-53 RESOLUTION ADOPTING THE 2016 PROPOSED BUDGET RESOLVED that the Board of Commissioners of the Mattituck Park District hereby adopt the 2016 proposed budget, attached hereto, prepared by the Treasurer, representing a 1.9%tax increase. RESULT: ADOPTED 7/14/15 (Unanimous) RESOLUTION 2015-54 RESOLUTION AUTHORIZING BUDGET VOTE & PUBLISHING RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Secretary, Lynne M. Krauza, to advertise for public vote the proposed budget for 2016, subject to the approval of the Treasurer. RESULT: ADOPTED 7/14115 (Unanimous) RESOLUTION 2015-55 RESOLUTION APPOINTING ELECTION INSPECTORS FOR THE AUGUST 13, 2015 BUDGET VOTE WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place on the 13th day of August, 2015, from 5:00 p.m. to 8:00 p.m. for the purpose of voting on the proposed budget for the fiscal year 2016; and WHEREAS, Election Inspectors are needed to manage and process voter registration, tally the votes and record the results; now, therefore, be it RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Diane Cotugno and Christine Elliot as Election Inspectors for the August 13, 2015 budget vote to work from 4:30 p.m. to 8:30 p.m. at a pay rate of $12.00 per hour. RESULT: ADOPTED 7/14/15 (Unanimous) RESOLUTION 2015-56 RESOLUTION APPOINTING LYDIA TORTORA AS ELECTION COORDINATOR FOR THE AUGUST 13, 2015 BUDGET VOTE WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place on the 13th day of August, 2015, from 5:00 p.m. to 8:00 p.m. for the purpose of voting on the proposed budget for the fiscal year 2016; and WHEREAS, an Election Coordinator is needed to oversee the election; now, therefore, be it RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Lydia Tortora as Election Coordinator for the August 13, 2015 budget vote to work from 4:30 p.m. to 8:30 p.m. RESULT: ADOPTED 7/14/15 (Unanimous) RESOLUTION 2015-57 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the July 14, 2015 meeting and further authorize payment of the current bills. RESULT: ADOPTED 7/14/15 (Unanimous) RESOLUTION 2015-58 RESOLUTION RETAINING STEVEN PAULIK TO MAKE NECESSARY DOCK REPAIRS AT LOVE LANE SITE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby retain Steven Paulik to make necessary repairs to the Love Lane site dock, at a cost not to exceed $1,500.00. RESULT: ADOPTED 7/14/15 (Unanimous) LEGAL NOTICE MATTITUCK PARK DISTRICT NOTICE OF BUDGET VOTE AND MEETING NOTICE is hereby given, as prescribed by Chapter 924 of the Laws of the State of New York, 1941, as amended, of a meeting of the legal voters of the Mattituck Park District to be held on the 13th day of August, 2015. Voting will take place from 5:00 p.m.to 8:00 p.m. at the Mattituck Park District Office,Veterans Memorial Park, 11280 Peconic Bay Boulevard, Mattituck, New York, for the purpose of voting on the proposed budget for the fiscal year 2016. Meeting at 6:00 p.m. Applications for absentee ballots may be obtained at the same location on Mondays through Fridays between 9:30 a.m. and 1:30 p.m. The absentee ballot application must be received by the District Clerk at least seven (7) days prior to the vote and meeting if the ballot is to be mailed to the voter; or the day before such vote and meeting if the ballot is to be delivered personally to the voter or his agent. The ballot itself must either be delivered to the Mattituck Park District no later than the close of polls on the day of the vote, or postmarked by a governmental postal service not later than the day before the vote and received no later than the 7th day after the vote. Every resident who shall have resided in the Mattituck Park District for a period of thirty(30) days next preceding the election, and whose name and address is within the boundaries of the Mattituck Park District as set forth on the Suffolk County Board of Elections voter registration listing, shall be qualified to vote. The Commissioners of the Mattituck Park District have submitted the following estimate of expenditures for said fiscal year 2016 and propose same as said budget: ESTIMATE OF EXPENDITURES OF PARK DISTRICT COMMISSIONERS - 2016 Appropriations Payroll $205,400 Employee Benefits 40,000 Site Improvements 100,000 Equipment 29,000 Supplies & Materials 45,000 Utilities 19,400 Insurance 25,000 Facility Repairs 25,000 Equipment Repairs 6,000 Auditing Services 10,000 Legal Counsel 12,000 Contingency 18.956 Total Appropriations $535,756 Anticipated Revenues Interest& Earnings $ 1,090 Permits 10,560 Miscellaneous/Facility Rentals 22,785 Total Revenues $ 34,435 Less: Appropriated Fund Balance 80,930 Amount to be raised by taxes $420,391 BY ORDER OF THE BOARD OF COMMISSIONERS Gerard Goehringer and Michael Ryan, Co-Chairpersons Russell Williamson, Commissioner Lynne Krauza, Secretary Mattituck Park District Balance Sheet 7/14/2015 Assets Account Account Name Balance A.200 Cash • 30,248.63 A.201 Cash in Time 910,837.41 A.210 .' Petty Cash 480.00 Total Assets 941,566.04 Liabilities Account Account Name Balance A.021 NYS Tax Payable 509.25 A.022 Federal Tax Payable 661.05 A.026 FICA Tax Payable 1,737.21 - Total Liabilities 2,907.51 A.909 Fund Balance 938,658.53 Total Liabilities plus Fund Balance 941,566.04 BILL REGISTER JULY 2015 Check No. Payee Date Amount 24928 ADVANCE AUTO 7/14/2015 $58.96 24929 ALL-OUT FIRE EQ. 7/14/2015 $446.00 FIRE EXT. 24930 BP 7/14/2015 $401.09 24931 C.F. VAN DUZER 7/14/2015 $92.49 24932 DAVE PROKOP 7/14/2015 $905.83 24933 EAST END SPORTING 7/14/2015 $684.80 SHIRTS ETC. 24934 JERRY GOEHRIGER 7/14/2015 $19.94 MAT REIMB. 24935 NANCY HARTMANN 7/14/2015 $10.17 SUPPLIES REIMB. 24936 HEALTH REPUBLIC 7/14/2015 $2,122.89 24937 HARRY GOLDMAN 7/14/2015 $55.00 24938 HOME DEPOT 7/14/2015 $68.30 24939 JAMESPORT HARDWARE 7/14/2015 $105.76 24940 LOU'S SERVICE 7/14/2015 $111.44 24941 MATTITUCK SANITATION 7/14/2015 $544.12 24942 MATT. PLUMBING/HEATING 7/14/2015 $476.50 TURN ON/SHOWER 24943 L.K. MCLEAN 7/14/2015 $1,450.00 24944 NATIONAL GRID 7/14/2015 $82.25 24945 GLATFELTER 7/14/2015 $526.80 ANNUAL FEE 24946 NORTHEASTERN EQ. 7/14/2015 $148.73 24947 NYSIF 7/14/2015 $414.09 24950 OPTIMUM 7/14/2015 $154.85 24951 ORLOWSKI 7/14/2015 $226.36 24952 PSEG 7/14/2015 $320.52 24953 SOUND SHORE IRRIGATION 7/14/2015 $297.00 24954 TIMES REVIEW 7/14/2015 $51.40 LEGAL AD 24955 VERIZON WIRELESS 7/14/2015 $138.48 24956 VERIZON 7/14/2015 $35.32 TOTAL: $9,949.09 Date: 07/14/2015 Page no. 1 Time : 5:36 PM Mattituck Park District P.O. Box 1413 Mattituck, New York 11952 Account Account Name Current Budg Month To Date Year To Date Remaining Budg A.1001 Real Property Taxes 412,552.00 -331.08 412,552.00 0.00 A.1090 Interest-Real Prop.Tax 0.00 0.00 0.00 0.00 A.2401 Interest&Earrings` 1,090.00 0.00 1,063.37 26.63 A.2440 Concession Rental 400.00 250.00 250.00 150.00 A.2590 Beach Permits 10,160.00 2,725.00 5,040.00 5,120.00 A.2620 Forfeited Bid Deposits 100.00 0.00 0.00 100.00 A.2650 Sale of Excess Materials 0.00 0.00 0.00 0:00 A.2655 Ramp Keys 100.00 0.00 0.00 100.00 A.2701 Refunds Prior Year Exp. 100.00 0.00 915.20 -815.20 A.2705 Gifts&Donations 650.00 0.00 1,255.00 -605.00 A.2771 Other Revenues 21,835.00 2,065.00 21,425.00 410.00 • A.030 Bid Deposits 0.00 0.00 0.00 0.00 A.4960 Federal Emerg. Man.Aid 0.00 293,718.43 293,718.43 -293,718.43 A.599 Appropriated Fund Balance 80,930.00 0.00 0.00 80,930.00 Total Revenues 527,917.00 298,427.35 736,219.00 -208,302.00 Expenditures Parking Attendants A.5650.12 Parking Attend.,Hourly 19,000.00 1,870.26 4,756.59 14,243.41 Total Parking Attendants 19,000.00 1,870.26 4,756.59 14,243.41 Parks A.7110.12 Parks, Part-Time Hourly 28,500.00 657.20 9,115.91 19,384.09 A.7111.12 Parks,Full-time Hourly 79,000.00 3,260.40 47,170.49 31,829.51 A.7112.12 Parks,Office 35,000.00 1,551.00 18,581.38 16,418.62 Total Parks Personnel 142,500.00 5,468.60 74,867.78 67,632.22 Capital Outlay A.7110.242 Site Improvements 123,600.00 1,450.00 162,400.25 -38,800.25 A.7110.243 Equipment 29,000.00 0.00 0.00 29,000.00 Total Capital Outlay 152,600.00 1,450.00- 162,400.25 -9,800.25 Contractual Expenses A.1980 MTA Payroll Tax 0.00 0.00 0.00 0.00 A.7110.411 Supplies&Materials 36,000.00 1,438.79 23,577.00 12,423.00 A.7110.410 Prompt Payment Discounts 0.00 0.00 0.00 0.00 A.7110.412 Office Stationary 500.00 0.00 0.00 500.00 A.7110.421 Telephone 3,900.00 0.00 2,061.29 1,838.71 A.7110.422 Electric 10,000.00 0.00 6,042.62 3,957.38 A.7110.423 Water 500.00 0.00 101.34 398.66 A.7110.424 Natural Gas 7,000.00 174.74 3,541.65 3,458.35 A.7110.431 Insurance 25,000.00 940.89 1,634.50 23,365.50 A.7110.442 Site Maint/Fadlity Rprs 20,000.00 1,521.62 9,189.25 10,810.75 A.7110.443 Equipment Repairs 6,000.00 170.40 971.54 5,028.46 A.711p.451 Legal Council 10,000.00 905.83 6,340.81 3,659.19 A.7110.452 Secretary 6,400.00 267.31 3,715.41 2,684.59 A.7110.453 Treasurer 7,400.00 306.92 4,269.96 3,130.04 A.7110.454 Election Tellers 300.00 0.00 45.50 254.50 A.7110.455 Auditing Services 10,000.00 0.00 0.00 10,000.00 A.7110.461 Postage 550.00 0.00 196.00 354.00 A.7110.462 Permits 475.00 0.00 0.00 475.00 Total Contractual Expense 144,025.00 5,726.50 61,686.87 82,338.13 Beaches A.7180.11 Beach Manager 5,400.00 1,080.80 1,080.80 4,319.20 A.7180.12 Beaches, Hourly 25,000.00 2,978.40 2,978.40 22,021.60 Total Beaches 30,400.00 4,059.20 4,059.20 26,340.80 Employee Benefits A.9030.8 FICA,Employee Benefits 14,000.00 930.78 7,076.21 6,923.79 A.9050.8 Unemployment Insurance 0.00 0.00 0.00 0.00 A.9060.8 Medical Insurance 22,692.00 1,827.23 11,168.53 11,523.47 Total Employee Benefits 36,692.00 2,758.01 18,244.74 18,447.26 Total Expenditures 525,217.00 21,332.57 326,015.43 199,201.57 Clerk's Report of Receipts Period Covering June 9 - July 13, 2015 Deposit Other Revenue Picnic Comm Total Beach Federal concession Date Group/Payee Description Dates Booked Lodge Area Room Fields Other Other Rev. Permits Donations Aid Rental January Report $ 250 00 0 - 596.25 - $ 846.25 - - - - February Report $ 1,775 00 0 800.00 35.00 - $ 2,610.00 - - - - March Report $ 890.00 0 250.00 1,420 00 $ - $ 2,560 00 500.00 April Report $ 825 00 0 650.00 200.00 $ 250.00 $ 1,925 00 755.00 May Report $ 1,225.00 $ 450.00 900 00 485 00 $ - $ 3,060.00 June Report $ 645 00 $ 200.00 2,100 00 - $ - $ 2,945.00 1,285 00 - - - Totals previously reported 5,610 00 $ 650.00 $ 4,700 00 $ 2,736.25 $ 250.00 $ 13,946.25 $ 1,285 00 1255 00 $ - - July Report: 6/9/15 S.0 G S Troop 374 Usage Fee 6/6&6/7 60.00 Gerard Goehringer Usage Fee 7/4/2015 200 00 Gerard Goehringer Usage Fee 7/4/2015 50.00 Bethpage Federal Credit Union GST 516 Ck reissued for Usage Fee 8/1 &8/2 225.00 6/14/15 Beach&Guest Permits 6/13&6/14 505.00 - 6/15/15 Bank of Ame.(Margaret Richards) Usage Fee 6/19/2015 400.00 William Carey for Amy Demchuck Usage Fee 7/18/2015 100.00 400.00 Guest Permit-motel office 15.00 6/22/15 Doreen Huey Usage Fee 6/28/2015 400.00 North Side-Out Bch.Volleyball Usage Fee Summer season 100.00 , Lynne Krauza Usage Fee 6/27/2015 400.00 NFEC-Fund Raising Usage Fee . 7/9/2015 400.00 Gerard O'Donnell .Usage Fee 7/11/2015 100.00 400.00 Christopher Psyllos Usage Fee 7/5/2015 400.00 Erik Topalian - Usage Fee 8/29/2015 400.00 6/22/15 Beach&Guest Permits 6/20&6/21 140.00 1 Clerk's Report of Receipts Period Covering June 9 - July 13, 2015 Deposit Other Revenue Picnic Comm Total Beach Federal .,oncessior Date Group/Payee Description Dates Booked Lodge Area Room Fields Other Other Rev Permits Donations Aid Rental 6/29/15 Matbtuck Soccer Club Usage Fee lights Spring Season 828 75 Robert D'Addario Usage Fee 7/15/2015 50.00 Boy Scouts Ame.Troop 64 ' Usage Fee 6/19, 20&21 $ 225.00 Suzanne Smith for Holly Haas Usage Fee 7/3/2015 $ 250 00 James&Anne Gilvarry Usage Fee 7/25/2015 400 00 Arcadian Assoc. Geros Tou Morea Usage Fee 6/28/2015 200 00 6/29/15 Beach&Guest Permits 6/26, 27&28 135.00 6/30/15 Beach&Guest Permits 6/29&30 235 00 7/3/15 Beach&Guest Permits 7/1, 2&3 370.00 7/4/15 Beach&Guest Permits 7/4/2015 350 00 7/5/15 Beach&Guest Permits 7/5/2015 650.00 7/7/15 G.S.S C.Troop 3593 Usage Fee 7/10, 11 &12 600.00 G.S.S.C.Troop 2081 Usage Fee 7/24,25&26 575.00 Concerned Parents Pack 251 Usage Fee 6/12, 13&14 100.00 Lisa Boyd Usage Fee 7/30/2015 400.00 Edward Brandow/G. Geller Usage Fee 8/16/2015 100 00 Riverhead Ford Lincoln/T.Williams Usage Fee 8/9/2015 150 00 North Fork Beach Volleyball Usage Fee Summer Season 140 00 Ousman Samba/Saf Sap Ice Cream Usage Fee Summer Season - Y 250 00 7/8/15 Beach&Guest Permits 7/6,7&8 225.00 7/11/15 NYS Dept Homeland Security (PW 4317) See Below 7/13/15 Beach&Guest Permits 7/9, 10&11 440.00 7/13/15 Beach&Guest Permits 7/12/2015 690.00 4, JULY RECEIPTS 1,785.00 $ 650.00 $ 4,500 00 $ 1,118 75 $ - $ 8,053.75 $ 3,755.00 250.00 YEAR TO DATE 7,395.00 $1,300 00 $ 9,200 00 $ 3,855 00 $ 250.00 $ 22,000 00 $ 5,040.00 1255.00 4, ' 250.00 Federal Aid $ 293,718 43 2 June 2015 Al's Field 1. Cut grass,and weed whacked. Z. Put grass seed on bare spots. 3. Leveled parking lot.. Bailey's Beach Lodge 1. Cleaning,opening,and lighting stove for rentals. 2* Cut grass,and weed whacked. S. Painted deck. 4. Leveled driveway. Bay Avenue Ball Field 1. Cut grass,and weed whacked. 2. Removed Iwo&&tun infiekk 3. Used tiller on infield to fluff up dirt. 4. moved weeds,and fills from tennis courts. Veteran's Beach Park 1. Cut grass,.and weed whacked_ 2. Raked,and cleaned sea weed from beach. 3. Installed the rest of summer signage in the park. 4. Called in for a dtw ster pick up. .S. Put Swim area boundary floats out. 6. Repaired fence by Wadi. 7. Removed snow fence by playground. S. Removed sand fram parking lot. 9. Reinstalled speed limit sign,that was removed by three young boys, told boys to leave park. Wolf Pit I. Cut weed whacked,grass. Mc 1. Brought White Ford Pickup in for inspection,passed. 2,. Replace two front tires on John Freers tractor. 3. Replace rusted out pin hinge on Chevy tail gate, Starlight Auto Body gave the part for fes.. 4. All Out Fire did yearly inspection of fire extinguishers. 5. Received a call from Mattituck High mol.They found an extinguisher in their parking lot that belonged to the park. Picked up extinguisher, it was discharged. The extinguisher was noticed missing on the morning of 6/20 from a locked room at breakwaters.The School notified us on the afternoon of 6/20.A sign"Life Guard On Duty I I:00AM to.5:0013A4"was also taken sign has not been found. 6. Replaced broken fan belt on Toro lawn mower at Veterans Pack,. Breakwaters Beath- I s Installed summeriii iii/m i. • LQVe Lane Boat Ramp 1. Cut,and weed whacked grass. Removed dock decking supports,and leveled decking.Reinstalled supports* Yacht Club 1. Cut grass,and weed whacked. 1 Removed was fivin baseball infield,twice S. Put sand clay mix on first base line. Used tiller.'on infield to fluff up dim 5. i t.- 5. Installed swimming prohibited sign on beach. Rattd qhs Pike Street Parking lot 1. Weed whacked. 2, Picked up trash.