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HomeMy WebLinkAbout04/06/2015 TOWN OF SOUTHOLD LOSS CONTROL PROGRAM EXECUTIVE SAFETY COMMITTEE MEETING MINUTES Mon., April 6, 2015 Present: Supervisor Scott Russell, Laurie Noonan, Manager Risk Services, John Johnston, Roy Reeve Agency, Jon E. Shearin, Roy Reeve Agency, Phillip Beltz, Special Projects Coordinator, Councilman William Ruland, Karen McLaughlin, Human Services Director, Vincent Orlando, Superintendent of Highways, Chief Martin Flatley, Lloyd Reisenberg, Network & Systems Administrator, Connie Solomon, Deputy Comptroller, Lauren Standish, Secretary to Supervisor Excused/Absent: Jeff Standish, Director of Public Works, James Bunchuck, Solid Waste Coordinator, Christine Foster, Personnel, Elizabeth Neville, Town Clerk, John Cushman, Comptroller, Town Attorney (to be appointed) Meeting began at: 2:00PM Approval of Minutes Approved Minutes of June 18, 2014. Welcome and Introductions Phillip Beltz welcomed Laurie Noonan, Manager Risk Services, NYS Municipal Workers’ Compensation, John Johnston and Jon Shearin of the Roy Reeve Insurance Agency. Loss Analysis Report Laurie Noonan provided the committee with a Power Point Presentation of the Risk Management Activities for 2014, which will be e-mailed to Phillip Beltz for distribution to Department Heads. Some of the highlights included Southold’s Loss History. There were approx. 80 claims last year and over 40 involved the Police Dept. The highest repeat claimants came from the Police Dept. as well. Slips and Falls was the highest type of claim. Supervisor Russell continues to meet with employees and Department Heads to ensure appropriate action was taken as part of the Commitment to Safety Improving Risk Management. Accident investigations forms are required for all accidents and near misses. Laurie Noonan recommended a return to work/duty requirement. Councilman Ruland noted that slips and falls are most likely to occur during the winter months and occur out in the field. He suggested the Town look into traction footwear, such as Yak Tracks. John Shearin 2 noted that there is a huge benefit to issuing mandatory footwear. Supervisor Russell noted that tick bites are becoming a huge issue with substantial cost implications. Phillip Beltz noted mandatory training includes Lyme Disease tick bites. Site Visit Glatfelter Public Practice  Police Dept. smoke detector  Peconic Lane Community Center smoke detectors  Highway Dept. and Solid Waste to consolidate flammable liquids Update MSDA Global Harmonization Implementation Laurie Noonan indicated that the safety data sheets are expected to be updated by June 2016. Phillip recommended that Laurie meet with the Departments Heads that would be directly impacted. Review of 2014 Workplace Safety Surveys-Development of Recommendations Approximately 281 safety surveys were submitted by the employees. Karen McLaughlin suggested the employees be required to include their names on the surveys so that the department head was aware of their concern and address it accordingly. Phillip suggested they remain anonymous and include a comment as to whether or not they spoke with their department head. Councilman Ruland will address specific personnel issues associated with the surveys with the employee(s). 2015 Action Items  Mandatory Training (Workplace Violence Awareness & Prevention, Sexual Harassment, Bloodborne Pathogens)  Mechanics shop asbestos will be addressed with the new building.  Phillip Beltz, Lloyd Reisenberg and Councilman Ruland will continue to work on surveillance for the town facilities. Lloyd has received requests to record the Town Board work sessions and a new camera system that may be a viable solution for Town Hall. According to Jon Shearin and John Johnston, the installation of an alarm system doesn’t change the insurance rate, however, it does change the underwriting for bid purposes. Supervisor Russell suggested the focus for now should be on cameras during working hours.  The building issues with the Justice Court are being addressed.  The parking lot striping is done.  Chief Flatley continues to work on the LENS program implementation.  Parks and Recreation quarterly review of equipment reporting-Ken Reeves will be attending training this month and will implement a policy for reporting. Laurie Noonan recommended bi-weekly reporting, rather than quarterly. Supervisor Russell and Councilman Ruland agreed to bi-weekly reporting. 3  The fire proof cabinet has been delivered to the Highway Dept., in accordance with the HCC Public Risk recommendations from 9/30/14 site visit.  Connie Solomon noted that the Annex was recently evacuated because of possible carbon monoxide. The bank is responsible for installing smoke detectors and carbon monoxide detectors in the Annex. Injuries/Supervisor Accident Report Human Resource Center-dog bite: Mitigated by Karen McLaughlin Dept. of Public Works-neck injury: Incident Only Dept. of Solid Waste-sprained ankle: Remand Yak Tracks Police Dept.-hearing impaired from parade noise: Recommended Ear Plugs Engineers-car accident due to white-out conditions: It was noted by the Vinny Orlando that were also a couple of snow-plow truck incidents that day as well due to the white- out conditions. Councilman Ruland commented that there is some risk you can’t mitigate. Highway Dept.- lack of protective eye goggles when changing hydraulic fuel: Vinny requires the use of grinding shields. Additional Items:  Include “lifting” into the next town-wide training session  Yak Tracks for the Human Resource Center and Dept. of Solid Waste  Mandate use of goggles.  Attempt to identify repeaters.  Supervisor Russell asked if it was necessary to redact accident reports. Next Meeting Date To be announced. The meeting ended at 3:20PM Respectfully submitted by, Lauren M. Standish, Secretary