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Home My WebLink About2001ALL NUMBERS IN THIS REPORT MUST BE ROUNDED TO THE NEAREST DOLLAR. RECEIVED MAR 20 2002 e4� Southold Tow Clerk METHOD OF ACCOUNTING (CHECK ONE) -------------------------------- SINGLE ENTRY CASH DOUBLE ENTRY MODIFIED ACCRUAL ANNUAL FINANCIAL REPORT UPDATE DOCUMENT FOR THE EAST MARION FIRE DISTRICT COUNTY OF SUFFOLK FOR THE FISCAL YEAR ENDED 2001 ****************�EiE3E*iE**�E�E*�E*iE*iE�E�E�E�E�E3E�Eif7E�E�EiE9E�EiHE�E�E�E�E�EiE�EiEiE�E�E�E�E�E�HEiE�E�HHE�f�E�EiEiE�HE�E PLEASE CHECK HERE IF THE TREASURER'S NAME, ADDRESS, AND/OR TELEPHONE NUMBER IS DIFFERENT FROM LAST YEAR. *AUTHORIZATION* ARTICLE 3, SECTION 30 OF THE GENERAL MUNICIPAL LAW: 1. *** EVERY MUNICIPAL CORPORATION *** SHALL ANNUALLY MAKE A REPORT OF ITS FINANCIAL CONDITION TO THE COMPTROLLER. ACH REPORT SHALL BE MADE BY THE CHIEF FISCAL OFFICER OF SUCH MUNICIPAL CORPORATION *** S. ALL REPORTS SHALL BE CERTIFIED BY THE OFFICER MAKING THE SAME AND SHALL BE FILED WITH THE COMPTROLLER WITHIN SIXTY DAYS AFTER THE CLOSE OF THE FISCAL YEAR OF SUCH MUNICIPAL CORPORATION *** IT SHALL BE THE DUTY OF THE INCUMBENT OFFICER AT THE TIME SUCH REPORTS ARE REQUIRED TO BE FILED WITH THE COMPTROLLER TO FILE SUCH REPORT *** STATE OF NEW YORK OFFICE OF THE STATE COMPTROLLER DIVISION OF MUNICIPAL AFFAIRS ALBANY, NEW YORK 12236 1 *CERTIFICATION OF FISCAL OFFICER* I� (:hr, j}-� Y10. (SO ASM 1441 , CERTIFY THAT I AM THE CHIEF FISCAL OFFICER rte- �- AND THAT THE INFORMATION INCLUDED HEREIN IS TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF. �-2 SIGNATURE ADDRESS . TITLE ADDRESS - %0-15-oa DATE TELEPHONE NUMBER * CHAIRMAN OF THE BOARD NAME ADDRESS ( (,-.SI )u -n - (J i c- 3 TELEPHONE NUMBER *INQUIRY* ADDRESS IF YOU HAVE ANY QUESTIONS RELATING TO THIS130CUMENT PLEASE CALL: FILING REQUIREMENTS ACCOUNTING REQUIREMENTS *PLEASE MAIL COMPLETED DOCUMENT TO: STATE OF NEW YORK OFFICE OF THE STATE COMPTROLLER DIVISION OF MUNICIPAL AFFAIRS DATA VERIFICATION UNIT 110 STATE STREET (12TH FLOOR) ALBANY, NEW YORK 12236 ATTENTION : CRAIG KINNS (518) 474-4014 SEE LISTING OF REGIONAL SERVICE CENTERS. 2 *FINANCIAL SECTION * FINANCIAL INFORMATION FOR THE FOLLOWING FUNDS AND ACCOUNT GROUPS WAS INCLUDED IN THE ANNUAL FINANCIAL REPORT FILED BY YOUR GOVERNMENT FOR THE FISCAL YEAR ENDED 2000 AND HAS BEEN USED BY THE OSC AS THE BASIS FOR PREPARING THIS UPDATE DOCUMENT FOR YOUR FISCAL YEAR ENDED 2001: (A) GENERAL FUND (R) RESERVE (W) GENERAL LONG-TERM DEBT ALL AMOUNTS INCLUDED IN THIS UPDATE DOCUMENT FOR 2000 REPRESENT THE DATA FILED BY YOUR GOVERNMENT WITH THE OSC AS REVIEWED AND ADJUSTED WHERE NECESSARY. IF ANY FUNDS WERE USED IN 2001 THAT.WERE NOT USED IN 2000, PLEASE LIST BELOW. A FORM TO REQUEST ADDITIONAL OR BLANK FUND STATEMENTS IS INCLUDED IN THIS MAILING. *** SUPPLEMENTAL SECTION *** THE SUPPLEMENTAL SECTION INCLUDES THE FOLLOWING SCHEDULES: 1) STATEMENT OF INDEBTEDNESS 2) SCHEDULE FOR REPORTING VARIABLE RATE, DISCOUNTED, AND/OR NEGOTIATED BONDS AND NOTES - 3) SCHEDULE OF SECURITIES FOR COLLATERALIZATION 4) SCHEDULE OF TIME DEPOSITS AND INVESTMENTS S) INVESTMENT CERTIFICATION 6) BANK RECONCILIATION 7) LOCAL GOVERNMENT QUESTIONNAIRE NOT APPLICABLE IF SCHEDULES 1 AND/OR 2 ARE NOT APPLICABLE, PLEASE INITIAL IN THE APPROPRIATE COLUMN. ALL OTHER SCHEDULES MUST BE COMPLETED. ALL NUMBERS IN THIS REPORT MUST BE ROUNDED TO THE NEAREST DOLLAR. 3 EAST MARION FIRE DISTRICT ANNUAL UPDATE DOCUMENT FOR THE FISCAL YEAR ENDED 2001 (A) GENERAL FUND RESULTS OF OPERATIONS FOR THE FISCAL EDP FOR THE FISCAL DESCRIPTION YEAR ENDED 2000 CODE YEAR ENDED 2001 DETAIL REVENUES AND OTHER SOURCES REAL PROPERTY TAXES TOTAL REAL PROPERTY TAXES INTEREST AND EARNINGS RENTAL OF REAL PROPERTY TOTAL USE OF MONEY AND PROPERTY SALES OF EQUIPMENT TOTAL SALE OF PROPERTY AND COMPENSATION FOR �lL, `OSS I % L y CSL TOTAL TOTAL REVENUES TOTAL DETAIL REVENUES AND OTHER SOURCES 7 $282,286 A1001 A A 282,286 654 A2401 140 A2410 A- A - 794 A 794 2,780 A2665 A- A - 2,780 A 2,780 i 285,860 285,860 3iy, 9 3a / ,330 ��o, 3 4'? EAST MARION FIRE DISTRICT ANNUAL UPDATE DOCUMENT f FOR THE FISCAL YEAR ENDED 2001 (A) GENERAL FUND RESULTS OF OPERATIONS FOR THE FISCAL EDP FOR THE FISCAL DESCRIPTION YEAR ENDED 2000 CODE YEAR ENDED 2001 DETAIL EXPENDITURES AND OTHER USES FIRE, PERS SERV $5,445 A3410.1 i \ FIRE, EQUIP & CAP OUTLAY 19,998 A3410.2 -'" FIRE, CONTR EXPEND 130,545 A3410.4 I a - A TOTAL FIRE 155,988 A3410.0'�,y�ly' -,- a w . 2 vP A aDa 000 rivid 71 t Teiact 75 A A- A_ A TOTAL PUBLIC SAFETY 155,988 �, ' a v q LOCAL PENSION FUND, EMPL BNFTS 51,000 A9025.8 7 SOCIAL SECURITY, EMPLOYER CONT 1,014 A9030.8 rl rl WORKER'S COMPENSATION, EMPL go BNFTS 12,357 A9040.8 a u HOSPITAL & MEDICAL (DENTAL) INS, EMPL BNFT 18,757 A9060.8 �� Ll y TOTAL EMPLOYEE BENEFITS 83,128 DEBT PRINCIPAL, SERIAL BONDS 30,000 A9710.6 000 OTHER DEBT, PRINCIPAL 4,220 A9789.6 TOTAL DEBT PRINCIPAL 34,220 DEBT INTEREST, SERIAL BONDS 11,880 A9710.7 DEBT INTEREST, STATE LOANS 922 A9790.7 d TOTAL DEBT INTEREST 12,802 p� 9 TOTAL EXPENDITURES 286,138 (`�_ TOTAL DETAIL EXPENDITURES u C/ AND OTHER USES 286,138 J A B EAST MARION FIRE DISTRICT ANNUAL UPDATE DOCUMENT FOR THE FISCAL YEAR ENDED 2001 (A) GENERAL FUND RESULTS OF OPERATIONS FOR THE FISCAL .EDP FOR THE FISCAL DESCRIPTION YEAR ENDED 2000 CODE YEAR ENDED 2001 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY -BEGINNING OF YEAR* $1,275 A8021 $997 PRIOR PERIOD ADJ-INCREASE TO FUND EQUITY 0 A8012 PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY 0 A8015 1(0 3 RESTATED FUND EQUITY - BEG OF YEAR 0' A8022 ADD - REVENUES AND OTHER SOURCES 285,860 ao DEDUCT - EXPENDITURES AND yD OTHER USES 286,138 FUND EQUITY -END OF YEAR* 997 A8029 * TOTAL INCLUDES RESERVED AND UNRESERVED FUND BALANCE IN GOVERNMENTAL FUNDS, OR RETAINED EARNINGS OR FUND EQUITY FOR PROPRIETARY FUNDS. ADJUSTMENTS TO BEGINNING FUND EQUITY RESULTING FROM A CORRECTION OF A PRIOR YEAR'S ACCOUNTING ERROR SHOULD BE REPORTED AS A PRIOR PERIOD ADJUSTMENT. s PLEASE EXPLAIN ALL PRIOR PERIOD ADJUSTMENTS BELOW. F, -),IA a l �_o coo . DOUBLE ENTRY UNITS ** FUND EQUITY -END OF YEAR MUST AGREE WITH TOTAL FUND EQUITY AS SHOWN ON THE BALANCE SHEET. SINGLE ENTRY FIRE DISTRICTS ** FUND EQUITY -BEGINNING OF YEAR PLUS TOTAL REVENUES MUST AGREE WITH FUND EQUITY -END OF YEAR PLUS TOTAL EXPENDITURES. 9 EAST MARION FIRE DISTRICT ANNUAL UPDATE DOCUMENT FOR THE FISCAL YEAR ENDED 2001 (R) RESERVE RESULTS OF OPERATIONS FOR THE FISCAL EDP FOR THE FISCAL DESCRIPTION YEAR ENDED 2000 CODE YEAR ENDED 2001 DETAIL REVENUES AND OTHER SOURCES INTEREST & EARNINGS $556 R2401 0 '13 A R TOTAL USE OF MONEY AND PROPERTY TOTAL TOTAL REVENUES INTERFUND TRANSFERS ` �- ' OTAL INTERFUND TRANSFERS TOTAL TOTAL OTHER SOURCES TOTAL DETAIL REVENUES AND OTHER SOURCES 10 556 3 74,241 R5031 / (O 3 R co 0 R 74,241 4711 �D 3 s 74,241 74,797 5 EAST MARION FIRE DISTRICT ANNUAL UPDATE DOCUMENT FOR THE FISCAL YEAR ENDED 2001 (R) RESERVE RESULTS OF OPERATIONS ot 11 FOR THE FISCAL EDP FOR THE FISCAL DESCRIPTION YEAR ENDED 2000 CODE YEAR ENDED 2001 DETAIL EXPENDITURES AND OTHER USES FIRE, EQUIPMENT OUTLAY 025 R3410.2 0 R TOTAL 25 R3410.0 R R R R R TOTAL PUBLIC SAFETY 25 6 TOTAL EXPENDITURES 25 O TRANSFERS, OTHER FUNDS 30,077 R9901.9 fl TOTAL TRANSFERS 30,077 0 TOTAL OTHER USES 30,077 s TOTAL DETAIL EXPENDITURES O AND OTHER USES 30,102 11 EAST MARION FIRE DISTRICT ANNUAL UPDATE DOCUMENT FOR THE FISCAL YEAR ENDED 2001 (R) RESERVE RESULTS OF OPERATIONS FOR THE FISCAL EDP FOR THE FISCAL. DESCRIPTION YEAR ENDED 2000 CODE YEAR ENDED 2001 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR* 91,167 R8021 $45,862 PRIOR PERIOD ADJ - INC TO FUND EQUITY 0 R8012 PRIOR PERIOD ADJ - DEC TO FUND EQUITY 0 R8015 RESTATED FUND EQUITY - BEG OF YEAR 0 R8022 ADD - REVENUES AND OTHER alb SOURCES 74,797 DEDUCT - EXPENDITURES AND OTHER USES 30,102 FUND EQUITY - END OF YEAR* 45,862 R8029 * TOTAL INCLUDES RESERVED AND UNRESERVED FUND BALANCE IN GOVERNMENTAL FUNDS, OR RETAINED EARNINGS OR FUND EQUITY FOR PROPRIETARY FUNDS. ADJUSTMENTS TO BEGINNING FUND EQUITY RESULTING FROM A CORRECTION OF A PRIOR YEAR'S ACCOUNTING ERROR SHOULD BE REPORTED AS A PRIOR PERIOD ADJUSTMENT. If PLEASE EXPLAIN ALL PRIOR PERIOD ADJUSTMENTS BELOW. DOUBLE ENTRY UNITS ** FUND EQUITY -END OF YEAR MUST AGREE WITH TOTAL FUND EQUITY AS SHOWN ON THE BALANCE SHEET. SINGLE ENTRY FIRE DISTRICTS ** FUND EQUITY -BEGINNING OF YEAR PLUS TOTAL REVENUES MUST AGREE WITH FUND EQUITY -END OF YEAR PLUS TOTAL EXPENDITURES. 12 STATEMENT OF INDEBTEDNESS BONDS (LIST SEPARATELY BY DATE OF ISSUE EDPCODE AMOUNT I IBOND NO. 1 I MONTH AND YEAR OF ISSUE ICURRENT INTEREST.RATE N, L4 X_1 (OUTSTANDING BEGINNING OF YEAR. 2P18771 s a g a 00 0 I IISSUED DURING FISCAL YEAR 2PIS773 sal I PAID DURING FISCAL YEAR 2PIS775 4 30,0001 (OUTSTANDING END OF FISCAL YEAR 2PIS777 = a w .CY)O I IFINAL MATURITY DATE 1 (BOND NO. 2 I (MONTH AND YEAR OF ISSUE / ICURRENT INTEREST RATE X_I,., (OUTSTANDING BEGINNING OF YEAR 2PIS771 4 I IISSUED DURING FISCAL YEAR 2PIS773 >� I (PAID DURING FISCAL YEAR 2P18775 i I (OUTSTANDING END OF FISCAL YEAR 2P18777 >t IFINAL MATURITY DATE I IBOND NO. 3 I I I IMONTH AND YEAR OF ISSUE I / I -i ICURRENT INTEREST RATE X_1 (OUTSTANDING BEGINNING OF YEAR 2PIS771 I IISSUED DURING FISCAL YEAR 2P18773 I (PAID DURING FISCAL YEAR 2P18775 Q 1 (OUTSTANDING END OF FISCAL YEAR 2PIS777 i FINAL MATURITY DATE 1 l�4 TOTAL BONDS AMOUNT OUTSTANDING BEGINNING OF YEAR ISSUED DURING FISCAL YEAR S PAID DURING FISCAL YEAR 30 O D OUTSTANDING END OF FISCAL YEAR aIU, OU 21 STATEMENT OF INDEBTEDNESS STATE OR AUTHORITY LOANS ISTATE OR AUTHORITY LOANS EDPCODE AMOUNT i I MONTH AND YEAR OF ISSUE /-L2 I (CURRENT INTEREST RATE a `5 x_I (OUTSTANDING BEGINNING OF YEAR 2PIS791 • M16" (o I (ISSUED DURING FISCAL YEAR 2PIS793 i I (PAID DURING FISCAL YEAR 2P18795 4 'ir-)4o O I (OUTSTANDING END OF FISCAL YEAR 2P18797 =a 3�I (FINAL MATURITY DATE I TOTAL OF ALL INDEBTEDNESS INCLUDES TOTAL OF ALL BONDS, NOTES, INSTALLMENT PURCHASE CONTRACTS AND LOANS OUTSTANDING BEGINNING OF YEAR O a''la, ISSUED DURING FISCAL YEAR S PAID DURING FISCAL YEAR 3<1 !o o OUTSTANDING END OF FISCAL YEAR 23 EAST MARION FIRE DISTRICT STATEMENT OF INDEBTEDNESS SCHEDULE FOR REPORTING VARIABLE DISCOUNTED, AND/OR NEGOTIATED BONDS RATE, & NOTES (PLEASE COMPLETE A SEPARATE SCHEDULE FOR EACH NEW DEBT ISSUE) FISCAL YEAR ENDED 2001 ONLY EDP CODE RESPONSE. -------- ----------- TYPE OF DEBT INSTRUMENT: PLEASE ENTER I FOR A BOND, 2 FOR A BOND ANTICIPATION NOTE, OR 3 FOR OTHER NOTES. 6PKOD AMOUNT OF ISSUE 6PPR 0 00 WAS THIS ISSUE SOLD COMPETITIVELY OR THROUGH NEGOTIATED SALE? PLEASE ENTER 1 IF SOLD COMPETITIVELY, 2 IF NEGOTIATED SALE. 6PTOS DATE OF ISSUE 6PDT Dol/ I MONTH, DAY AND YEAR OF FINAL MATURITY 6PDM TYPE OF INTEREST RATE: PLEASE ENTER 1 IF FIXED, 2 IF VARIABLE, 3 IF SOLD AT DISCOUNT. 6PTIR 24 EAST MARION FIRE DISTRICT INVESTMENT CERTIFICATION DEFINITIONS REPURCHASE AGREEMENT - A GENERIC TERM FOR AN AGREEMENT IN WHICH A GOVERNMENT ENTITY (BUYER -LENDER) TRANSFERS CASH TO A BROKER-DEALER OR FINANCIAL INSTITUTION (SELLER -BORROWER.), THE BROKER-DEALER OR FINANCIAL INSTITUTION TRANSFERS SECURITIES TO THE ENTITY AND PROMISES TO REPAY THE CASH PLUS'INTEREST IN EXCHANGE FOR THE SAME SECURITIES OR FOR DIFFERENT SECURITIES. REVERSE REPURCHASE AGREEMENT - AN AGREEMENT IN WHICH A BROKER-DEALER OR FINANCIAL INSTITUTION (BUYER -LENDER) TRANSFERS CASH TO A GOVERNMENT ENTITY (SELLER -BORROWER); THE ENTITY TRANSFERS SECURITIES TO THE BROKER-DEALER OR FINANCIAL INSTITUTION AND PROMISES TO REPAY THE CASH PLUS INTEREST IN EXCHANGE FOR THE SAME SECURITIES OR DIFFERENT SECURITIES. INSTRUCTIONS ------------ PLEASE PUT 1 IN THE RESPONSE COLUMN NEXT TO THE APPROPRIATE ANSWERS IN QUESTIONS 1, 2, AND 3 FOR THE INVESTMENT CERTIFICATION SCHEDULE. EDPCODE RESPONSE 1) HAS YOUR LOCAL GOVERNMENT ADOPTED AN INVESTMENT POLICY AS REQUIRED BY GENERAL MUNICIPAL LAW, SECTION 39? s YES 9ZPOLY NO 9ZPOLN 2) IF THE ANSWER TO NUMBER 1 IS YES, PLEASE INDICATE WHICH OF THE FOLLOWING INVESTMENTS ARE PERMITTED BY YOUR INVESTMENT POLICY. * OBLIGATIONS OF THE UNITED STATES 9ZINV1 * OBLIGATIONS OF U.S. GOVERNMENT AGENCIES, GUARANTEED BY THE UNITED STATES GOVERNMENT. 9ZINV2 * OBLIGATIONS OF THE STATE OF NEW YORK 9ZINV3 * OBLIGATIONS OF OTHER NEW YORK STATE LOCAL GOVERNMENTS 9ZINV4 * OTHERS (SPECIFY) 9ZINV3 29 EAST MARION FIRE DISTRICT INVESTMENT CERTIFICATION 3) ARE REPURCHASE AGREEMENTS AUTHORIZED BY YOUR . INVESTMENT POLICY? 4) DO YOU ENGAGE IN REVERSE REPURCHASE AGREEMENTS? EDPCODE RESPONSE YES 9ZREPOY NO 9ZREPON I YES 9ZRVREY NO 9ZRVREN SIGNATURE A \ I 1 TITLE i - 1 PHONE NUMBER l Co 3 30 BANK RECONCILIATION INCLUDE ALL CHECKING, SAVINGS AND C.D. ACCOUNTS - BANK ADD: LESS: ADJUSTED ACCOUNT BANK DEPOSITS OUTSTANDING BANK NUMBER BALANCE IN TRANSIT CHECKS BALANCE a s L(b k 135 7 I LIg'% L($ O 3aaLlU114��c 9 ► 15y� s j EDP CODE TOTAL ADJUSTED BANK BALANCE -------- PETTY CASH ADJUSTMENTS (SPECIFY) TOTAL CASH 9ZCASH TOTAL CASH BALANCE ALL FUNDS 9ZCASHB * MUST BE EQUAL 4_ 31 EAST MARION FIRE DISTRICT LOCAL GOVERNMENT QUESTIONNAIRE PLEASE ENTER 1 FOR ALL YES RESPONSES PLEASE ENTER 2 FOR ALL NO RESPONSES EDP CODE RESPONSE 1) DOES YOUR MUNICIPALITY HAVE A WRITTEN PROCUREMENT POLICY? 9ZPRP 2) HAVE THE FINANCIAL STATEMENTS FOR YOUR MUNICIPALITY BEEN IDEPENDENTLY AUDITED? 9ZACO IF NOT, ARE YOU PLANNING ON HAVING AN AUDIT CONDUCTED? 9ZACC 3) DOES YOUR .LOCAL GOVERNMENT PARTICIPATE IN AN INSURANCE POOL WITH OTHER LOCAL GOVERNMENTS? 9ZLY31 4) DOES YOUR LOCAL GOVERNMENT PARTICIPATE IN AN INVESTMENT POOL WITH OTHER LOCAL GOVERNMENTS? 9ZLY50 5) DOES YOUR MUNICIPALITY HAVE A LENGTH OF SERVICE AWARD PROGRAM CLOSAP) FOR VOLUNTEER FIREFIGHTERS? 9ZLOSAP 6) DOES YOUR MUNICIPALITY HAVE A CAPITAL PLAN? 9ZCAP 7) a HAS YOUR MUNICIPALITY PREPARED A DOCUMENTED RISK ASSESSMENT? 9ZDRA IF YES, HAS YOUR MUNICIPALITY USED THE RE9bLTS TO DESIGN THE SYSTEM OF INTERNAL CONTROLS? 9ZINC 8) HAVE YOU HAD A CHANGE IN CHIEF EXECUTIVE OR CHIEF FISCAL OFFICER DURING THE LAST YEAR? 9ZMAML 9) DOES YOUR MUNICIPALITY HAVE ACCESS TO THE INTERNET? 9ZINTE DOES YOUR MUNICIPALITY HAVE AN OFFICIAL E-MAIL ADDRESS? 9ZEMAIL vZ IF YES, WHAT IS IT? DOES THE CHIEF FISCAL OFFICER HAVE A SEPARATE E-MAIL ADDRESS? 9ZCFOE IF YES, WHAT IS IT? DO YOU HAVE A WEB SITE? 9ZWEB IF YES, WHAT IS THE OFFICIAL WEB SITE ADDRESS FOR YOUR MUNICIPALITY? 32