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HomeMy WebLinkAbout04/2002, 04/03/2002 WED 15:25 FAX Z0011,009 r'KIVILCUC 1ANLa uuNrwr_N I IALI I i V"1 Bar- The VCThe information in this fax is intended for the named recipients only. It may contain privileged and confidential matter. If you Mirkahave received this fax in error, please notify us immediately by Mirkai , a- allect %Iaphane call to (S7G) 3C4-9098 and raturn the 'r' ona mni To inp spnopr ny mall vvp.. will rP.Imni mm— ynl l Tnr �r}^(lJ al`�I�it1CC1 postage. Do not disdose the contents to anyone. Thank -you. IN n n 1 n ler 11 _ 11[ illmulj aii-rwr nnrr 516-364-9880 a Fax: 516-364-3448 COMPANY NAME: ATTENTION: FAX NO.: FROM: SUBJECT: NO. OF PAGES: MESSAGE: o WORIUFAX-Jim Bunchuck.doc DATE: T I Ls AP.2 Town of Southold Jim Sunchuck 631-734-7976 Tom Maher Southold LF Closure JOB#: D&B 1314 (including cover sheet) THANK 04/03/2002 WED 15:26 FAX TO: - James Buuobuok Thomas Wickham Igor Sildric Chris Morris Robert Terry Timothy Howell Peter Sutherland FROM: Thomas Mahel DATE: April 2, 2002 SUBJECT: Soul cold Landfill Closure D&B No, 1314 Q002/009 ]inclosed please find the minutes for the March 28, 2002, progress meeting. Please provide any comments you have on the enclosed minutes at the next meeting, which is scheduled for April 8, 2002, at 9 a.m. at the landfill. Also enclosed is the Agenda for the April 8, 2002, meeting. TFM/tam Enclosures 81314MM02MR-73MOC 04/03/2002 WED 15:27 FAX SOUTHOLD LANDFILL CLOSURE AGENDA ITEMS FOR APRIL, S 2001 PROGRESS MEETING 1. Minutes of Previous (March 28, 2002) Meeting 2. Status of Surveying and Staking of Eastern Portion of Landfill by McLean 3. Nonpotable Well Fire Department Commcnts/Decision to Install the Well 1 4. West Half of Landfill Status and Plan for Completion 5. Status of Submittals 6. Vegetative Cover Mix — Agronomist Certification/Revised Report and Testing by University of Massachusetts 7. Status of Sand Screening and Testing 8, Soil Test Results 9. Status of Backfill of Recharge 13asin #4 and Construction of Eastern Drainage System 10. Status of As -built Drawing for Southwest Drainage System 1'l. Regrading Area of Shroder Property 12. Schedule of Work for Next Week 13. Schedule to Manufacture Topsoil 14. Status of new Cox Lane Access Road 01314N0403202 - Z003/009 04/03/2002 WED 15:27 FAX Attendees: Name J. Bunchuck T. Maher C. Morris R. Terry T. Dowell I. Sikiric C. Fritz D. Gibb TOWN OF SOUTHOLD LANDFILL CLOSURE MINLITIES OF MARCH 2s, 2002 PROGRESS MEETING Affiliation Town of Southold Dvirka and Bartilucci Consulting Engineers Dvirka and Bartilueci Consulting Engineers Terry Contracting & Materials Terry Contracting cot Materials NYSDEC NYSDEC NYSDEC 1. Minutes of Previous LMarch 22 2002 Meetin No comments by anyone. 2, Status of Surve in and Staking of Eastman Portion of Landfill by McLean - Bob Terry stated that McLean currently is working on staking the southeast comer and the east side of the eastern portion of the landfill. Bob added that McLean will be bade early next week to complete the as -built for the southwest drainage system, survey the grades in the area of the permanent road, and stake the property line on the east side. 3. Nonpotable Well — Redesign Construction Cost Estimate and Submittal of Permit A lication Tom Maher provided a copy of the nonpotable well specifications to Dave Bladon of the Town of Southold. Dave said he would review the specifications with the Fire Department to determine if the cost of the well can be reduced. Tom asked Bob Terry if *1314fT040=6(k01) 1 2004/009 04/03/2002 WED 15:28 FAX he bad submitted the permit application. Bob answered yes, that Casola submitted the application. 4 West Half of Landfill Status and Plan for Completion Tom Maher asked Bob Terry when the permanent road will be completed. - Bob said approximately 2 to 3 weeks, and added that if the grades in the area are correct, McLean can produce the topographic map for the area. Tom said then the contour grading material and gas venting layer could be placed after the top of waste survey had been prepared and approved, and that Tectonic's presence would be required next week. Bob replied that be would like to place one 1$" lift of screened sand at no additional cost to the Town, therefore requiring Tectonic only be present one day instead of tX'I'o. Bob suggested using McLean surveys to calculate the amount of sand placed and to add 20% "to that number to determine the associated truck count for payment purposes. Torn asked Bob if his plan to complete the permanent road in 2 to 3 weeks included covering the road with asphalt. Bob said no, because he would like the area to settle Tom asked when the temporary road would be removed. Bob answered approximately one month_ Tom stated that the east side cannot be completed until the temporary road waste has been incorporated. Bob replied that they would have to leave space for the waste and suggested completing the east side in phases. Tom said be plans to have the new revised grading plan for the east side completed by the end of the week or early next week, and asked Rola when 'ferry could finish grading the arem, DO AnswOrW 114t t O oLding could be finished one week after they receive the revised grading plan, and added that a survey would then be taken and the subgrade could be finished a week later. 5. Status of Submittals Tim Howell said he still needs to provide the shop drawings for the precast structures for the eastern drainage system to D&B. Torn Maher stated that Tim should submit them as soon as possible so that they can be reviewed without causing delays. 01314.70402206(R01) " 2 R005/009 04/03/2002 'WED 15:29 FAX 6. Vegetative Cover Mix — Agronomist Certification/ - Revised Report and Testing by UbiversiV of Massachusetts Jim Bunchuck said he has not received the report from the University of Massachusetts. 7. Status of Sand Screening and Testigg - Tome Maher asked Bob Terry if he has received the 17 -acre property grading plan from H2M. Bob answered no. Tom asked if Terry is continuing to screen sand. Bob said yes, but screening will continue only for a few more days. Bob continued to say that he needs more area to finish digging sand. Tom asked Bob if they have enough screened sand to complete the west side. Bob answered yes. Tom informed Jim Bunchuck that it is critical that Terry receive the grading plan for the 17 -acre parcel in order to continue screening the necessary amount of sand. Jim said that George D. of H2M said the grading plan may be ready by noon today. Jim also said that George has given the depths of the cuts in the area, but has yet to provide the grades. Bob said the depths do not help him. He needs the grades in order to have the area staked. Bob also informed Jim Lbat he cannot get access to the sand underneath the area covered with RCA and brush, whicb is to be used as contour grading material. Rnb 5tatprl that ho may have to tnke Snrnn sand from other areas for use as contour grading material. Tom said that could result in excess material being left on the 17 -acre property. Tom asked Bob how soon they could move the brush and RCA assuming the grading plan arrives today. Bob replied 2 or 3 weeks at best. Torn also stated that it is imperative that Terry receive the grading plan so that t:uustiutAiuu Uf d.tc pvuumirnil RCA pItl e,,!.a lItgiu, theraf-I.EC prOTiding 46WSS tb f-16 remaining sand. Brit) said if hn rn niv" tbn grnrlrs, the area will hc: staked next wca- and that George should be on-site to confirm with the Town that the plan is correct_ 01314,7040 WILOi) 3 Z OOG /009 04!03!2002 WED 15'34 FAX S. Soil Test Results Jim Howell said no. further testing is required at this point. - STaras of Backfill of Recharge Basin 44 and C 33structiou of Eastern Drainage System Tom Maher asked Bob Terry if they have received the revised drawings detailing the, chAnge to the anter basin for tho amtorn drainagu ayntem. Tim Howell replied that he hau reaelved the retriesd draix Ings. Tom said that the catch basin can now be manufactured and asked if the other structures have been manufactured. Tim Howell said only the manholes have been completed. Tom asked if the work can begin as there is a significant portion of the project that can be completed before the catch basins are needed. Bob answered yes. Tom Maher asked the status of the backfilling of Recharge Basin #4. Chris Morris said the work is ongoing. Tom and Bob Tent' agreed to inspect the area after the meeting to decide on the area the geogrid is to be placed. 10. " Status of Removing Loam from Stockpile and Glass Soil in Borrow Pit Chris Morris said the work has been completed. 11. Status of As-BL611 Drewina fur Suulhwusl Draiiiaxe q, sie�si See Item 2. 12. - $J=s of Discussions with Shroder and McBride Z 0071009 Chris Morris said that Shroder seems amenable to cutting the area in question - More than six feet, but that we will have to work with him as the task continues. Tom Maher asked when the work is scheduled to begin. Bob Terry said the work is scheduled 01314NO402206(R01) 4 0410012002 'fig 18999 745 10"VQil(n SOUTHOLD LANDFILL CLOSURE for next Thursday, and added that he wants to complete the east side of the eastern portion of the landfill lac. hV9.iMR-(— , 11 , la Gilt material. 13. Plan for Water to Complete Construction of Cap Tom Maher asked if we have received final approval to use the fire well on Cox Lane. Jim Bunchuck said he is unsure of who wuld give the formal approval. Tom asked Chris Morris to handle the matter and to drab a letter confimu ng the approval, provided it is given. 14. Schedule of fork for Next geek Tim iinwell pmvidtal a drily uc1rl.,LrlbeLis111 gull ail qua UVAx YYVYL';� av4iriLvia1 15. S-chedule to Manufacture Topsoil gob Tern} aokod Jima Bunohuok when the Tovai will be fniched. screening rn,atPrial in Thr Rnrrmv Pit 'Rnh Hddi-fl that be. wnuld liko to hrttrl', nrnns5 to the. Flrml ar, two weeks.Jim replied that he does not believe they will be finished screening in two Yuckb. J3vU st2tud d=h-.; wuuld Ur. Lv brgiu biW1ur, divWlaki 11 b ,VL!Lla, however, it appears a fall seeding is more likely. Bob Terri Mated that he will be seeking to extend the substantial completion date until possibly November. Torn Maher -replied that he does not think the Town Board will look on lois request Pdvorably and suggested detailing the remaining activities and reasons for the time extension. Bob said he woatld do so. 0 1314lr0401206(Ro I) - 5 04/03/2002 WEU 15:32 FAX Tim Howell provided Tom MEher vvith information on extra survey wnrk that hrjs been done since the beginning of tine project. Tarn reviewed the information briefly dnd said bw may nr'ed mnro informAtIon owpinin iig why the extra work was ncWed. 01314IN402"(Ral) - [A 009/ 009 - Dvirka and Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive, Woodbury, New York, 11797-2015 516-364-9890 ■ 718-460-3634 m Fax: 516-364-9045 e-mail: db-eng@worldnet.att.net April 1, 2002 Anthony J. Cava, P.E. Principals Regional Solid and Hazardous Materials Engineer Nicholas J. Bartilucci, P.E. President New York State Department of Environmental Conservation Henry J. Chlupsa, P.E. EPresident SUNY — Building 40ExecutiveExecutivetrim Thomas F. Maher. P.E. Stony Brook, NY 11790-2356 vice President Robert T. Burns, P.E. Vice President Re.: , Southold- Landfill Closure Richard M. Walka Vice President _ "D&B No. 1314 Steven A. Fangmann; P.E. Vice President , Dear Mr. Cava: Senior Associates Anthony o. Cbnetta, P.E. In order to expedite completion of capping the southernportion of the west side of Dennis F. Koehler, R.E. the landfill, Terry Contracting & Materials has requested approval to place the final 6 Joseph H. Marturano inches, of, subgrade/contour grading material and 12 inches of gas venting layer Kenneth J. Pritchard, RE. material ;with : a:,. single 18 -inch lift rather than as two single lifts (see attachment). Theodore S. Pytlar, Jr. Since the -"material will be the same for each lift (screened sand from the adjacent 17 - Brian M. vein, RE. acre parcel) ,and , the fact that this material has proven to compact well based on previous' -results `we have determined that this request is acceptable. After placement Associates "tt' and compaction" of the 18 -inch lift, it will be tested to ensure that the material Garrett M.Byrnes. RE. throughout tlie'depth of the lift meets the compaction requirements of the project Rudolph F. Cannavale (9.5% Standard' Proctor). However, before giving Terry formal approval, we request Joseph A. Fioraliso, P.E. the Department's review and approval of the request since it is a deviation from the David S. Glass, R.E. approved Closure Plan and Design Contract Documents. Gerald Gould, CPG William D. Merklin, P.E. Since Terry is planning to undertake this activity this week, your expeditious review Michael Neuberger, RE. is appreciated. If you have. any questions or require additional information, please do Richard P. Russell, RE. Charles J. Wachsmuth, R.E. not hesitate to- call me. Kenneth R Wanz, Jr., CPG VerTNuly yoursl Thomas F. Maher, P.E. TFM/cmc Vice President Enclosure I. Sikiric' Treers" ...:J. Burichuck 'U Sutlfdtland :. _ , . - C :. . F. -DeVita M.,.Wright ♦ 1314\TFM02LTR-70.DOC . A DIVISION OF WILLIAM F. COSULICH ASSOCIATES, P.C. TERRY CONTRACTING & MATERIALS, INC. 840, WF,'S'F MAIN STREET i, RIVERHEAD, NY 11901 ( 6 3 1 ) 727-01 70 FAX: (631) 727-0410 April 1, 2002 Thomas F. Maher, P.E. Dvirka and Bartilucci 330 Crossways Park Drive Woodbury, NY 11797-2015 Re: Southold Landfill Closure D&B No. 1314 Dear Mr. Maher: As discussed at the progress meeting of March 28, 2002, Terry Contracting and Materials, Inc. seeks approval to apply a single, 1.51 lift of screened sand in the area of the permanent, 17 -acre access road. The lower 6" of this lift will serve as the contour -grading layer. This portion of the lift will be.compacted to a minimum dry density of 95% Standard Proctor (ASTM D698). The upper 12" of this lift will serve as the gas -venting layer. This portion of the lift will also be compacted to a minimum dry density of 95% Standard Proctor (ASTM D696). The subgrade will be graded and surveyed prior to placement of these lifts. The cost for screening of the sand used to construct this lift in this area will be the responsibility of the Contractor. Your written response is requested so that we may proceed with this work. Please contact me with any questions and/or comments. Thank you Timothy J. Howell. TJH:tjh cc: James Bunchuck Igor-Sikiric 4/1/2002 Page 1 of 1 4 Dvi rka and Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive, Woodbury, New York, 11797-2015 516-364-9890 ■ 718-460-3634 ■ Fax: 516-364-9045 e-mail: db-eng@worldnet.att.net Principals Nicholas J. Bartilucci, P.E. President Henry J. Chlupsa, P.E. Executive Vice President Thomas F. Maher, P.E. Vice President RobertT Bums, P.E. Vice President Richard M. Walka Vice President Steven A. Fangmann, P.E. Vice President Senior Associates Anthony 0. Conetta, P.E. Dennis F. Koehler, P.E. Joseph H. Marturano Kenneth J. Pritchard, P.E. Theodore S. Pyllar, Jr. Brian M. Veith, P.E. Associates Garrett M. Byrnes, P.E. Rudolph F Cannavale Joseph A. Fioraliso, P.E. David S. Glass, P.E. Gerald Gould, CPG William D. Merklin, P.E. Michael Neuberger, P.E. Richard P. Russell, P.E. Charles J. Wachsmuth, P.E. Kenneth P. Wenz, Jr., CPG April 1, 2002 James Bunchuck Solid Waste Coordinator Town of Southold 53095 Main Road Southold, NY 11971 Re: Southold Landfill Closure D&B No. 1314 Dear Mr. Bunchuck: I have spoken with Tectonic Engineering Consultants with regard to stabilization of the. -steep - he. steep_ slopes in the Barrier Pit adjacent to Recharge Basin No. 3, north of the Shroeder property. Attached is a scope of work and budget to perform a slope stability analysis and to develop a conceptual slope stabilization design. After you have had a chance to review the attachment, please call me, and we can discuss Tectonic's proposal and if you want to proceed with the work. TFM/cmc Attachment =_ 1314\TF'M021,TR-71.D0C Very ly yours Thomas F. Maher, P.E. Vice President A DIVISION OF WILLIAM F. COSULICH ASSOCIATES, P.C. L 03/29/2002 16:53 8455345655 TECTONIC GEOTECH PAGE 03 ENGINECRING TECTONIC CONSUVANTSP.C. ATTACHMENT "A" CHANGE ORDER #5 SCOPE OF WORK AND FEE BREAKDOWN SOUTHOLD LANDFILL CLOSURE, CUTCHOGUE, NY The additional fees required are based on the direct salary cost and FAR based multiplier of the personnel that will likely have the greatest number of hours charged to each task. Actual charges will vary depending on the personnel assigned but will not exceed the total fee as estimated below. The additional fees are estimated as follows: TASK 9.14 BORROW AREA SLOPE STABILITY ANALYSIS SCOPE OF WORK Tectonic understand that the Town is seeking to stabilize an existing slope as close to current slope conditions as reasonably feasible. The slope is located in the borrow area on the northwest side of the landfill. The slope is about 1.5 Horizontal to 1 Vertical, 45 feet high, and covers a length of about 240 feet, on the average (See attached sketch). Our objective is to develop a stable design for the slope to minimize changes to the slope gradient while maintaining the approximate location of the top and bottom of the slope. Constraints include no more than a 5 foot lateral change in the location of the top or bottom of the slope, if feasible. Tectonic Engineering will provide the following scope of work: 1. Direct and observe test pits at the top of slope and bottom of slope to visually confirm the soil conditions are very close as that encountered in pervious borings performed around the borrow area. We will also visually observe the borrow area side slope soil conditions to further confirm the soil conditions of the subject slope area are similar to the slope areas adjacent to previous borings. 2. Prepare test pit logs and a test pit location sketch plan. 3. Review previous boring logs and soil test data from these borings. 4. Perform a STABL slope stability analysis of the slope using survey information and mapping provided by D&B. 5. Prepare a design for stabilizing the slope based on the objectives and constraints as discussed above, including recommended slope, location of top and bottom of slope, and surface erosion stabilization measures. 6. Prepare an engineering letter report signed and sealed by a licensed Professional Engineer that includes: a. Test pit logs and related boring logs. b. Boring and test pit location plan. c. Slope stability analysis. d. Slope design profile with details on the profile. e. Specifications for the slope stabilization measures 03/29/2002 16:53 8455345655 LIMITATIONS TECTONIC GEOTECH PAGE 04 TECTONIC C0N5U7pN7$P,G. The limitations of service shall be as outlined in our Agreement and the following: 1. Dvirka & Bartllucci (D&B) will prepare.any plans that are required. Tectonic's boring location plan and profiles will be developed to scale sufficiently to show the boring locations and final slope configuration in a working drawing format. Details will be provided for the plans. 2. The stability analysis and slope stabilization methods are a function of the subsurface conditions; therefore, Tectonic cannot provide any assurance that the objectives of achieving the desired slope configuration can be met without extraordinary or non -economical measures. However, we will attempt to accomplish the scope objectives and consider the possibility of doing so to be reasonable. 3. We assume the on-site contractor, Terry Contracting & Materials, Inc., will provide the backhoo and operating necessary for a minimum of 4 hours, and will be able to access the top and bottom of the slope area. The backhoe or excavator should be able to reach a minimum depth of 15 feet. 4. We will discuss the design concept with D&B prior to issuing the letter report. We assume one set of comments and no major changes that would require re- analyzing the slope stability and/or changing the design concept or specifications. Minor comments to the design and details will be addressed. FEE BREAKDOWN Expenses Mileage (360 miles X $.34/mile), tolls & misc. 181.96 Total Additional Services G.Q. #5 $5,500.00 Note: (1) Direct cost multiplied by a multiplier our multiplier of 2.618, which was determined by taking our FAR and adding 10%. HOURLY ESTIMATED SUBTOTAL TITLE RTE(') MANHOURS FEE Labor Peter T. Sutherland Senior Geotechnical Engineer $100.69 16 $1,611.04 Mark Stier Asst Chief Geotechnical Engineer $107.60 10 $1,076.00 Scott Doehla Geotechnical Engineer $52.62 40 $2,104.80 Barry Ouimet Engineering Technician $43.85 12 $ 526.20 Expenses Mileage (360 miles X $.34/mile), tolls & misc. 181.96 Total Additional Services G.Q. #5 $5,500.00 Note: (1) Direct cost multiplied by a multiplier our multiplier of 2.618, which was determined by taking our FAR and adding 10%. 4, So 0 Q\ (' X63.2 EL 7 ,Cq.4I f i I ;l l' x I' 'J J ti ��' � x x34.4 'ter••_•.—.._-�.._ .—�.`•� 62.6 �r� , + ti �•. '\ y}%a Nl- i If T.4 i YX58.4 ®virka d! and 0 Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive, Woodbury, New York, 11797-201.5 516-364-9890 ■ 718-460-3634 ■ Fax: 516-364-9045 e-mail: db-eng@worldnet.att.net Principals April 1, 2002 Nicholas J. Bartilucci, RE President Henry J. Chlupsa, P.E. Executive Vice President Thomas F. Maher, P.E. Re: Southold Landfill Closure Vice Piesident Mr. Robert G. Terry Robert T Burns, P.E. Vice President Terry Contracting & Materials, Inc. Richard M. Walka 840 West Main Street Vice President This is in response to your letter dated March 22, 2002, regarding the placement Steven A. Fangmann, P.E. 14" Resident Riverhead, NY 11901 Senior Associates Re: Southold Landfill Closure Anthony 0. Conetta, P.E. D&B No. 1314 Dennis F. Koehler, P.E. Joseph H. Marturano Dear Mr. Terry: Kenneth J. Pritchard, P.E. Theodore S.Pular' Jr. This is in response to your letter dated March 22, 2002, regarding the placement ei Brian M. Veith, P.E. of backfill in the anchor trenches. Associates ���y Garrett M. Byrnes, P.E. 1 • While small sections of the anchor trench were backfilled earlier Rudolph F. Cannavale (1/18/02rand 2/1/02), the basic cap -related anchor trench construction Joseph A. Fioraliso, P.E. began on March 11, 2002, the date that proper backfill of the anchor David S. Glass. P.E. trenches was raised. Anchor trench construction work completed prior Gerald Gould, CPG to March 11, 2002, was performed solely to allow you to place barrier William D. Merklin, P.E. protection layer obtained from the 17 -acre parcel onto the west side of Michael Neuberger, P.E. the landfill. In addition, at the time the earlier trenches were Richard P. Russell, P.E. constructed, D&B personnel decided that proper compaction would be Charles J. Wachsrnuth, P.E. achieved during placement of the barrier protection layer, as, a result of Kenneth P. Weni, Jr., CPG the loaded 40 -ton trucks continuously passing over the areas of concern. 2. Your letter states that our interpretation of the landfill closure specification (Section 4.3 F -10a) requires . "the spreading and compacting of an additional lift of material at any thickness (2" or 2') over what previously has been placed" and that "this effort would offer no benefit to the integrity of the anchor trench." A DIVISION OF WILLIAM F. COSULICH ASSOCIATES, P.C. ; .i Dvirka and Bartilucci �+ CONSULTING ENGINEERS Mr. Robert G. Terry Page Two Terry Contracting & Materials, Inc. April 1, 2002 We do agree that the specifications state that the material be placed in lifts and does not specify the thickness of the lifts; however, logic clearly dictates that the lifts would be relatively uniform in thickness. In addition, the specification states that "the anchor trench shall be backfilled and compacted by the Contractor as approved by the Engineer." We will compaction test the backfilled trenches, and if we determine that the compaction is not satisfactory, that is 90% Standard Proctor throughout, the trenches will require further compaction until approved by the Engineer. If you have any questions, please call me. Very truly yours, Thomas F. Maher, P.E. Vice President TFWtam,ajm,ld cc: JBuncluk I. Sikiric T. Howell C. Morris F. DeVita M. Wright ♦ 1314\TFM02LTR-68.doc(R02)