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HomeMy WebLinkAbout09/2001-/ Dvirka and a -DO Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive, Woodbury, New York, 11797-2015 516-3649890 ■ 718-460-3634 - Fax: 516-364-9045 e-mail: db-eng@worldnet.att.net Principals Nicholas J. Bartilucci, P.E. Henry J. Chlupsa, P.E. Thomas F. Maher, P.E. Robert T Bums, P.E. Richard M. Walka Steven A. Fangmann, P.E. Senior Associates Anthony O. Conelta, P.E. Dennis F. Koehler, P.E. Joseph H. Marturano Kenneth J. Pritchard, P.E. Theodore S. Pytlar, Jr. Associates Rudolph F. Cannavale Joseph A. Fioraliso, P.E. David S. Glass, P.E. William D. Merklin, P.E. Michael Neuberger, P.E. Brian M. Veith, P.E. Charles J. Wachsmuth, P.E. TRANSMITTED VIA FACSIMILE Robert G. Terry, President Terry Contracting & Materials, Inc. 840 West Main Street Riverhead, NY 11901 Re: Southold Landfill Closure Final Grading Plan D&B No. 1314 Dear Mr. Terry: September 28, 2001 Following up on our recent discussions, the purpose of this letter is to confirm my understanding that you do not foresee any difficulty with completing landfill closure construction for the referenced project without a revised final grading plan, even though changes have been made to the subgrade grading plan to accommodate the placement of additional materials under the landfill cap. As discussed, after final subgrade surface elevations are established and agreed to, the final elevations of the landfill cap surface and the final elevations of the surfaces of related features within the limits of the cap (e.g., roads, Swale linings and drainage structures) will be established in accordance with the details and sections shown on the Contract Drawings. In instances where a specific detail is shown in plan view only (e.g., the crowning of a road) the intent of the final grading plan shown in the Contract Drawings shall be complied with at the elevations reached by constructing to the details shown in the appropriate sections. Since for the most part, at the perimeter of the limits of the cap the subgrade has not been changed, the final grading plan shown in the Contract Drawings should be referred to during construction of these areas. The exceptions to this are in the southeast corner, where the perimeter subgrade plan has been altered to move the perimeter swale north to allow for future improvements to the transfer station, and along the southwestern perimeter, where construction of a permanent access road to the 17 -acre parcel is planned. Additionally, as discussed, the steep portion of the northeast corner of the cap may be revised if this is determined necessary based on the results of the interface friction testing. A DIVISION OF WILLIAM F. COSULICH ASSOCIATES, P.C. f Dvirka and Bartilucci CONSULTING ENGINEERS Robert G. Terry, President Terry Contracting & Materials, Inc. September 28, 2001 Page Two Also, my understanding is that you agree that final elevations of the cap and all related surface features will be shown on the final as -built drawings to be provided by you. The as -built drawings shall be provided as specified in the Contract Documents and, at a minimum, consistent with the level of detail shown on the Contract Drawings. The final elevations of the cap should be provided by a New York State Licensed Land Surveyor and the. as -built drawings should be sealed by a New York State Licensed Professional Engineer. Please contact me immediately if you foresee any difficulties in constructing the cap and related features as outlined above. If you have any questions or require additional information, please do not hesitate to call me. TFM/DSG/sa cc: J. Bunchuck D.Glass J. Mulligan P. Sutherland T. Howell ♦ 1314\TFM011tr-70.doc Ve truly yours Thomas F. Maher, P.E. Vice President P DV I rka and Baftilucci a no CONSULTING ENGINEERS 330 Crossways. Park Drive, Woodbury, New York, 11797-2015 516-364-9890 • 718-460-3634 ■ Fax: 516-364-9045 e-mail: db-eng@worldnet.att.net Principals Nicholas J. Bartilucci, P.E. Henry J. Chlupsa, P.E. Thomas F Maher, P.E. Robert T. Bums, R.E. Richard M. Walks Steven A. Fangmann, P.E. Senior Associates Anthony O. Conetta, P.E. Dennis F. Koehler, P.E. Joseph H. Marturano Robert G. Terry, President Kenneth J. Pritchard, P.E. Theodore S. Pytlar, Jr. Terry Contracting & Materials, Inc. 840 West Main Street Associates Riverhead, NY 11901 Rudolph F. Cannavale Joseph A: Fioraliso, P.E. David S. Glass, P.E. William D. Merklin, RE. Re: Southold Landfill Closure Michael Neuberger, PE. Schedule of Values Brian M. Veith, P.E. Charles J. Mchsmuth, RE. D&B' No. 1314 Dear Mr. Terry: September 26, 2001 To date we have received two Schedule of Values submittals: The submittal dated June 22, 2001, provided a breakdown for the lump sum Bid Items 2 (Mobilization, Maintenance and Demobilization), 17 (Landscaping), 18 (Riprap, Stone Fill, Gravel Fill and Reno Mattresses), 26 (Drainage Pipe, Inlet/Outlet Structures, Stilling Basins and Manholes), 28 (Water Supply Well and Electrical Service) and 29 (Siren and Electrical and Telephone Service). The submittal dated August 8, 2001, provides a breakdown for Bid Item 2 only. Our comments on the June 22nd submittal were provided to you in correspondence dated June 25, 2001. To date, we have not received a response to these comments, except with respect to Bid Item 2 by way of the August 8th submittal. Our comments on the August 8th submittal are presented below: 1. Monthly amounts for telephone and electric services to the trailers should be itemized separately from the costs for installation of temporary utility service connections. 2. The cost for furnishing and installing privacy slats in the Cox Lane Access Route gate and fencing should be provided. 3. The cost for final record drawings should be provided. 4. It should be confirmed that demobilization includes the cost for removal of temporary utilities. A DIVISION OF WILLIAM F. COSULICH ASSOCIATES, P.C. ®virka and Bartilucci CONSULTING ENGINEERS Robert G. Terry, President Terry Contracting & Materials, Inc. September 26, 2001 Page Two Please be advised that submittal of an approvable Schedule of Values shall be a prerequisite to approval of any forthcoming applications for payment. Please do not hesitate to contact me at (516) 364-9890 if you have any questions. VSTy truly your Thomas F. Maher, P.E. Vice President TFM/DSGt/sa,cc cc: J. Bunchuck T. Howell D. Glass J. Mulligan ♦ 1314\TFMO1-68.DOC W, j sept �:7 td uie.CGt� e4 p art me- -� T t ly �e To -r -` rk , Dvi rka and ano Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive, Woodbury, New York, 11797-2015 516-364-9890 ■ 718-460-3634 - Fax: 516-364-9045 e-mail: db-eng@worldnet.att.net Principals Nicholas J. Bartilucci, P.E. Henry J. Chlupsa, P. E. Thomas F. Maher, P.E. Robert T Bums, P. E. Richard M. Walka Steven A. Fangmann, P.E. Senior Associates Southold; NY 11953 Anthony O. Conetta, PE. Dennis F. Koehler, P.E. Joseph H. Marturano James Bunchuck, Solid Waste Coordinator Kenneth J. Pritchard, P.E. Theodore S. Pytlar, Jr. Town of Southold Brian M. Veith, P.E. PO Box 962 Associates Southold; NY 11953 Rudolph F. Cannavale Joseph A. Fioraliso, P.E. David S. Glass, P.E. Re: Southold Landfill Closure William D. Merldin, P.E. Michael Neuberger, P.E. Change Order No. 2 g Brian M. Veith, P.E. Charles J. Wachsmuth, P.E. D&B No. 1314 Dear Mr. Bunchuck: September 19, 2001 Enclosed please find three (3) original copies of Change Order No. 2 for the referenced project. The change order, which provides for excavation of test pits to further delineate the limits of waste, has been signed by Messrs. Maher and Terry and is being forward to you for your signature. After you have signed each of the three (3) enclosed copies of the change order, please keep one (1) copy for your files and return the other two (2) to this office. We will then forward one copy to Mr. Terry. Please do not hesitate to contact me at (516) 364-9890 if you have any questions. DSG/sa Enclosures cc: T. Maher J. Mulligan ♦ 1314\DSGOILTR-57.DOC Very truly yours, D id S. lass, P. . ssociate A DIVISION OF WILLIAM F. COSULICH ASSOCIATES, P.C. CHANGE ORDER DATE OF ISSUANCE OWNER Town of Southold No. 2 EFFECTIVE DATE CONTRACTOR Terry Contracting and Materials, Inc. Contract: General Construction Project: Southold Landfill Closure OWNER's Contract No. 2000 ENGINEER's Contract No. 1314 ENGINEER Dvirka and Bartilucci Consulting Engineers You are directed to make the following changes in the Contract Documents: Description: Add a new Bid Item 32 (Miscellaneous Excavation) for use of a crawler excavator for excavation and backfill of test pits. Payment for this item shall be $1200 per day for the excavator and operator, and any materials and supplies necessary to operate and support the work, including mobilization and demobilization of the excavator to and from the landfill. A day shall be defined as 8 hours of operation and measurement for payment shall be based on the actual number of days or portions thereof during which the work described herein is performed at the direction of the Owner. 1 S ed .-Aa �.9/1�� ®Yt?`L Y Reason for Change Order: Additional work is necessary to confirm/define the limits of waste for landfill closure anprovide equipment for work not specified in the Contract Documents. Attachments (List documents supporting change.): Letter from Terry Contracting & Materials, Inc. dated August 14, 2001 CHANGE IN CONTRACT PRICE: Original Contract Price $ 5,216,366.50 Net Increase (Decrease) from previous Change Orders No. NA to 1 $ 0 Contract Price prior to this Change Order: $ 5.216 366.50 Net increase (decrease) of this Change Order: $ 0* Contract Price with all approved Change Orders: $ 5,216, 66.50 CHANGE IN CONTRACT TIMES: Original Contract Times: Substantial Completion: 270 days Final Completion: 300 days Net change from previous Change Orders No. NA to 1 Substantial Completion: 125 days Final Completion: 125 days Contract Times prior to this Change Order: Substantial Completion: 395 days Final Completion: 425 days Net increase this Change Order: Substantial Completion: 0 days Final Completion: 0 days Contract Times with all approved Change Orders: Substantial Completion: 395 Final Completion: 425 RECOMME D: APPROVED: Dvirka Bart' cci nsul in Yngineers Town of Southold by: / by:. Thomas F. Maher, Vice President Jame Bunchuck, Solid Waste Coordinator Date: elzZIl/,/ Date: I /,;z y1D/ *No net increasddue tdcredit of $248,400 expected for Bid Item }/3B. ♦ 1314\f0820104.doc(R03) APPROVED: Terry Connt�t�raacting and Materials, Inc. by: ;t �l Ps 'Robert G. Terry,�et tt Date: o as// rS- INC - TERRY CONTRACTING dt MATERIALS, 840 WEST MAIN STREET _a + pIVERHEAD, NY 11901 (6 31) 727-0170 FAX: ( 6 3 1 727-0410 Thomas F. Maher, P.E. 17virka and Bartilucci 330 Crossways Park Drive Woodbury, NY 11.797-2015 Re: Southold Landfill Closure D&B No. 1314. Dear Mr_ Maher: This letter is to provide a cost estimate for excavation of test pits outside the staked waste limits for purposes of waste limit inspection. Due to surface conditions present in many test pit excavation areas. Terry Contracting & Materials, Inc. is recommending. the use o and crawler excavator for this work. The charge for all equipment labor associated with test pit excavation will be $1200 per day. Approximately three days of excavation Is required totadeion uattest pits ely complete the inspection. This is assu50, ming- 100'. This time period may Of at an interval of approximately every vary depending on the ,amount of waste found outside the staked waste limits. Should large amounts of waste be discovered, additional time may be needed to effectively determine the extent to which it extends beyond the staked limits of waste. As you are aware, on Friday, August 10, 2001, Terry Contracting Materials, Inc. commenced test pit excavation. This excavation was undertaken For four hours_ During this time, waste was discovered extending beyond the staked limits of waste in the area abutting the sand pit borrow area. This waste vein appears to extend 35' beyond the staked limits of waste at a depth of approximately 13'_ It is my opinion that additional excavation will be necessary in this area to adequately determine the actual limits of waste. Please contact me with any questions and/or comments. Terry contracting & Materials, Inc. is prepared to begin this work as soon an an agreement is reached. Thank Xou. /yam Timothy J. Howell cc: James Bunchuck David Glass James Mulligan Igor Sikiric 8/14/2001 Page 1 of 1 Dvirka and a Do Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive, Woodbury, New York, 11797-2015 516-364-9890 ■ 718-460-3634 ■ Fax: 516-364-9045 e-mail: db-eng@worldnet.att.net Principals Nicholas J. Bartilucci, P.E. Henry J. Chlupsa, P.E. Thomas F. Maher, P.E. Robert T. Bums, P. E. Richard M. Walka Steven A. Fangmann, P.E. Senior Associates Anthony O. Conetta, P.E. Robert G. Te rry Dennis F. Koehler, P.E. Joseph H. Marturano President Kenneth J. Pritchard, P.E. Theodore S. Pytlar, Jr. Terry Contracting. & Materials, Inc. 840 West Main Street Associates Riverhead, NY 11901 Rudolph F. Cannavale Joseph A. Fioraliso, P. E. David S. Glass, P.E. Wiliam D. Merklin, P.E. Re: Southold Landfill Closure Michael Neuberger, P.E. Change Order No. 2 g Brian M. Veith, P.E. Charles J. Wachsmuth, P.E. D&B 1314 Dear Mr. Terry: September 19, 2001 Enclosed please find one (1) original fully executed copy of Field Order No. 1 for the referenced project for your files. Please do not hesitate to contact me at (516) 364-9890 if you have any questions. Very truly yours, r avid S Glass, P.E. Associate DSGt/sa cc: -- J,-Bunchuck;;T6 of Sou hold �' .. _T.- Maher;"D&B - -- J. Mulligan, D&B ♦ 1314\DSG01LTR-56.DOC(R02) A DIVISION OF WILLIAM F. COSULICH ASSOCIATES, P.C. FIELD ORDER No. 1 DATE OF ISSUANCE . a EFFECTIVE DATE OWNER Town of Southold CONTRACTOR Terry Contracting and Materials, Inc. Contract: General Construction Project: Landfill Closure Construction OWNER's Contract No. 2000 ENGINEER Dvirka and Bartilucci Consulting Engineers ENGINEER's Project No. You are directed to make the following changes in the Contract Documents: Description: Removal and Consolidation of Vegetation 1314 For each acre (or part thereof) of vegetation removed from and windrowed on the 17 -acre parcel adjacent to the landfill, measurement and payment shall be in accordance with Bid Item 3 — Clearing and Grubbing at $1,200/acre (or part thereof). Since the area of clearing and grubbing required on the landfill will be, at a minimum, 17 acres less than the estimated quantity in the bid (i.e., 50 acres) there will be no increase in cost to the landfill closure project for clearing and grubbing the 17 -acre parcel. Removal and Stockpiling at Landfill For each cubic yard (yd3)(in-place volume) of topsoil removed from the 17 -acre parcel and stockpiled at the landfill, the Owner will pay the Contractor $5 (Bid Item 4 — Unclassified Excavation and Relandfilling). Measurement for payment shall be based on .surveys furnished by the Contractor,, before and after excavation of soil. The surveys shall be sealed and signed by a New York State licensed land surveyor and shall be in accordance with the requirements specified for. Bid Item 4. The Contractor shall remove and stockpile approximately 12,700 yd (in-place volume) of topsoil at the landfill. The Contractor shall use the topsoil to prepare vegetative growth medium for use on the landfill site. One part topsoil shall be mixed with one part compost and one part sand to produce vegetative growth medium in compliance with NYSDEC's approval for use of topsoil from the 17 -acre parcel. Payment to the Contractor for mixing, processing and placement of vegetative growth medium shall be $7/yd' (Bid Item 13A— Vegetative Growth Medium Using On -Site Compost and On -Site Soil from Borrow Area). There shall be no payment to the Contractor under Bid Item 13B — Contingency Topsoil from Approved Off -Site Sources Removal and Windrowing Soil on 17 -Acre Parcel For each cubic yard (in-place volume) of soil windrowed on the 17 -acre parcel, the Owner will pay the Contractor $2 (New Payment Item 31— Topsoil/Loam Removal and Stockpiling). The Contractor shall stockpile the soil in windrows as directed by the Owner. Approximately 9.1 acres of topsoil (1 -foot deep) and 4.6 acres of loam (2 feet deep), collectively, approximately 29,500 cubic yards of loam and topsoil, will be windrowed on the site. Measurement for payment shall be based on surveys furnished by the Contractor, before and after excavation. The surveys shall be sealed and signed by a New York State licensed surveyor and shall be in accordance with the requirements specified for Bid Item 4. If directed by the Owner, the windrowed soil, shall lie used by the Contractor as fill material beneath.the upper 6 inches of subgrade. The. fill material shall be compacted as specified for relandfilled waste and covered with a minimum of 6 inches of compacted General Fill in accordance with the Specifications. Measurement and payment for this work shall be in accordance with Bid Item 6 — Contour Grading Material, General Fill and Daily Cover from On -Site Sources at $3/yd'. Reason for Field Order: This field order is being issued to expedite removal of topsoil and loam from the 17 -acre parcel to relocate yard waste composting operations from the landfill and to avoid the need for contingency topsoil for closure of the landfill at no additional cost to the Owner for the landfill closure project. Attachment: NYSDEC Approval Letter RECOMMENDED: APPROVED: APPROVED: Dvirka and B i u c Cons En ' eers Town of Southold Terry Contract and Materials, Inc. by: [��._ by: by: -y Thomas F. Maher, Vice President Jainesl3unchuck, Solid Waste Coordinator o ert G. Terry, Pr Date: ( Z p Date: Q/ Date: T ♦13141n0622105.doc(R06) 4P 06/12/2001 15:35 518-457-7349 PROGRAM MANAGEMENT PAGE 01/01 New York Mate Department of Environmental Conservation Division of Solid and Hazardous Materials Bureau of Solid Waste and Land Management, 901 Floor 625 Broadway, Albany, New York 12233-7258 Erin K Crotty Phone: (518) 402-8660 - FAX: (518) 402-9024 commissioner Website: www.dec.state.ny.us VLA FAX &K AIC June 12, 2001 Mr. Thomas F. Maher, P. E. Dvirka and Bartilucci 41100 Consultant Engineers 330 Crossways Park Drive Woodbury, NY 11797-2015 Dear Mr. Maher: post -1t'" brand fax transmittal memo 767110 1 WI-01 This letter is in response to your June 12, 2001 letter to me regarding the Southold Landfill Closure Project. The procedures detailed in your June 12, 2001 letter regarding the processing of the manufactured topsoil layer for the Southold Landfill Closure Project is compliant with the provisions of 360-1.15(b)(10). 'The approved landfill closure plans and specifications should be appended with these procedures_ We have contacted Igor Sikirk of our Region 1 Office and he concurs with this modification of the approved closure plans and he concurs with this approval. The final construction certification documentation needs to note compliance with these approved procedures and must be submitted to the Region for Department review and approval upon construction completion. Should you have'any questions regarding this letter please contact Igor Sikirk of our Region 1 Office at (631) 4440375. cc: Z. Sikirk, Reg. 1 Sincerely, 104 ' Z Robert Phaneuf, hief Eastern Facility Section Bureau of Solid Waste & Land Management F] SenlorAssmlates June 12, 2001 Anthony O. Conetta. P.E. Dennis F. Koehler. P.E. Joseph H. Marturano Kenneth J. Pritchard. P E. Theodore S. Pytlar. Jr. Robert J. Phaneuf Bureau of Solid Waste & Land Management A"°"a`e' Dvi rka Rudolph F. Cannevale and 0 Bartilucci David S. Glass, P.E. William D. Merklin, P.E. CONSULTING ENGINEERS Michael Neuberger, PE. 330 Crossways Park Drive, Woodbury, New York, 11797-2015 Brian M. Veith, RE. 516-3649890 a 718-460-3634 • Fax: 516-3649045 Charles J. Warhsmuth. P E. e-mail: db-eng@worldnet.att.net Principals Nicholas J. Bartilucci. P E. Henry J. Chlupsa• PE. Thomas F. Maher. P E. Robert T Bums. P E. Richard M. Walka Steven A. Fangmann. P. E. SenlorAssmlates June 12, 2001 Anthony O. Conetta. P.E. Dennis F. Koehler. P.E. Joseph H. Marturano Kenneth J. Pritchard. P E. Theodore S. Pytlar. Jr. Robert J. Phaneuf Bureau of Solid Waste & Land Management A"°"a`e' Division of Solid and Hazardous Materials Rudolph F. Cannevale Joseph A. Fioraliso, P. E. 625 Broadway, 9th Floor David S. Glass, P.E. William D. Merklin, P.E. Albany, NY 12233-7258 Michael Neuberger, PE. Brian M. Veith, RE. Charles J. Warhsmuth. P E. Re: Southold Landfill Closure D&B 1314 Dear Mr. Phaneuf: As requested, please find below additional information pertaining to the manufacture of vegetative growth medium for closure of the Southold Landfill. 1. 13,000 cy of topsoil will be removed from the Town -owned 17 -acre parcel located adjacent to the landfill and transported to and stockpiled in the former borrow pit on the landfill property. 2. Equal volumes of sand, yard waste compost and topsoil,. as measured by the bucket of a bucket loader, will be mixed to create a batch pile of vegetative growth medium. The pile will be turned using the loader bucket for initial mixing. 3. Following initial mixing, the batch material will be put through a vibrating grizzly into a hopper and through a soil shredder to a vibrating two -deck screen head. After passing through two .screens, the product will be stockpiled using a 60 -foot radial stocking - conveyor ready to be loaded onto - an off-road hauler to be placed on the landfill _cap. A DIVISION OF WILLIAM F. COSULICH ASSOCIATES, PC. Dvirka and Bartilucci CONSULTING ENGINEERS Robert J. Phaneuf Page Two Bureau of Solid Waste & Land Management Division of Solid and Hazardous Materials June 1.2, 2001 I hope that this letter provides you with the information necessary to approve use of the adjacent parcel topsoil to manufacture vegetative growth medium. If you have any questions or require additional information, please do not hesitate to call me. Very truly yours, Thomas F. Maher, P.E. Vice President TFM/tam Enclosure cc: James Bunchuck, Town of Southold . Igor Sikiric, NYSDEC David Glass, D&B 01314\TFM0I LTR-I7.DOC(R0I) TERRY CONTRACTING & MATERIALS, INC. 840 weer MAN s'IRM SAD. NY 21Dol (518) 727-0170 June 11, 2001 Attn: Mr_ Thomas Maher, P.E. Dvirka and Bartilucci 330 Crossways Park Drive Woodbury, NY 11797-20I5 Re: Southold Landfill Closure Manufactured Topsoil Dear Mr. Maher: Below, I have outlined the procedure for mixing/blending topsoil for the above referenced project. The appropriate percentage is batched together by bucket loader, for example, if the component required 1/3 soil, 1/3 sand, and 1/3 compost than the Ioader operator could make a batch by mixing an equal number of buckets of each material to make a batch pile. That pile is then turned over with the loader for the initial mixing. Next, the material is put through a vibrating grizzly into a hopper and exits the hopper through a soil shredder on its way up the conveyor to the vibrating two (2) -deck screen head. After passing through two (2) screens the product is stacked off a 60' radial stacking conveyor and ready to be loaded on to an off road hauler. The above process completely mixes the three soil components to create a well graded, blended growing medium. If you would like to see this performed as described, our pit on Roanoke Avenue does this on most dry days and I could arrange a site visit at your convenience. Thank you. Sincerely, RGTrjm Dvi rka and a Do Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive, Woodbury, New York, 11797-2015 516-364-9890 ■ 718-460-3634 ■ Fax: 516-364-9045 e-mail: db-eng@worldnet.att.net Principals Nicholas J. Bartilucci, P.E. Henry J. Chlupsa, P.E. Thomas F. Maher, P.E. Robert T. Bums, P.E. Richard M..Walka Steven A. Fangmann, P.E. Senior Associates Anthony 0. Conetta, P.E. Dennis F. Koehler, P.E. Joseph H. Marturano Kenneth J. Pritchard, P.E. Theodore S. Pytlar, Jr. Associates Rudolph F. Cannavale Joseph A. Fioraliso, P.E. David S. Glass, P.E. William D. Merklin, RE. Michael Neuberger, P.E. Brian M. Veith, P.E. Charles J. Wachsmuth, P.E. Melissa M. Treers Environmental Engineer II Division of Solid and Hazardous Materials New `lock State Department of Environmental Conservation 625 Broadway Albany, NY 12233 Re: Southold Landfill Closure D&B 1314 Dear Ms. Treers: September 18, 2001 This letter _is to confine our telephone conversation today regarding waste removal in Waste Excavation Areas No. 2 and 3 which are beyond the limits of the cap. Waste in these areas will be removed until clean soil is reached. Soil beyond the limits of waste that exhibits evidence of leachate impacts (e.g., staining and odors) also will be removed. In addition, six (6) to twelve (12) inches of soil beneath the vertical limits of waste' or leachate impacted soil will be removed. Based on this protocol, no soil sampling will be required. After the limits of waste have been reached and underlying soil removed, the excavation areas will be backfilled. Records, including daily field reports and photographs, will be obtained to document removal of waste. If you have any questions or comments with regard to this letter, please call me. Very 1 truly youys, ) % Thomas F. Maher, P.E. TFM/tam Vice President cc: J. Bunchuck, Town of Southold I. Sikiric, NYSDEC D. Glass; D&B J. Mulligan, D&B R. Terry, Terry Contracting & Materials, Inc. Ck 1314\TFM0ILTR-66.DOC(RO1) A DIVISION OF WILLIAM F. COSULICH ASSOCIATES, P.C. -SEP -14-00 15:02 FROM: I13:5163646675 PAGE 1/3 PRIVILEGED AND CONFIDENTIALITY NOTICE The information in this fax is intended for the named recipients only. It may contain privileged and confidential DV I rk a matter. If you have received this fax in error, please notify us immediately by a Collect telephone call to (516) 0) and 364-9890 and return the original to the sender by mail. Ba#- We will reimburse you for postage. Do not disclose the '..tilucci 1.contents to an one. Thank -you. CONSUt_TIN3 ENGINE=ERS 330 Crossm,ys Park Drive, Woodbury, New York, 11797-201$ 516-364-985,x► • Fax: 516-364-9045 D&B FAX N0: (516) 36 4 - 9045 COMPANY NAME, Towr, of Southold ATTENTION: Jim Irunchuck FAX NO.: 631-'/'34-7976 FROM: Dave Glass SUBJECT: Key5pan Schedule NO. OF PAGES: Thre.., (including cover shoot) MESSAGE: Jim - DATE: Septernber 14, 2000 JOB#: Enclosed please f ind drat t memo to Jean from Tom. Please, let us know if you have any comments a.s.a.p. Thank you, Dave A OIVI..ION OF WILLIAM F. COSULICN ASSOCIATES, P.C. SEP -14-00 15:03 FROM: ID:S163649675 PAGE 2/3 MEMORANDUM. TO: Jean W. Coely : tn, Supervisor Town of SoutL)ld FROM: Thomas F. Mater DATE: September 13,'2000 SUBJECT: Replacement oi'Transmission Towers at the Landfill D&B No. 131 ! As you likely are aware, NY( have been trying to get a pole delivery date and construction schedule for installation of the poles from KeySpan for about a month. We were told by KeySpan that they would prt.vide the delivery date to us at least three weeks ago. We. also provided a design drawing to KeySpan about three weeks ago illustrating how the cap would be connected to the new poles Kised on the pole configuration they provided to us. For the last three weeks, we have placed a number of calls to KeySpan to obtain ,the pole delivery and installation dates, and comme; its on the drawing, but did not receive any return .calls. We need the installation date so that tLe landfill closure construction contractor .can be informed of the anticipated Notice -to -Proceed date and we need comments on the pole drawing to finalize the design drawings for bid. I finally was able to contact K, ySpan (Vincent Esposito) this morning and learned the following: I. KeySpan did not want to place the pole order without LIPA's express decision to proceed with repla• anent of the poles. The concern was that it could cost LIPA a few hundred thous;end dollars which would be wasted if the ultimate decision was to bury the new lines,a the Town of Southold. 2. LIPA has decided 1.) proceed even though it could be a costly liability. The decision was made last wee+,.- and, since that time, KeySpan has been contacting various pole manufacturers to ol.tain delivery dates. KeySpan did not want to contact us regarding the LIPA decision loithout a delivery date. I Based on discussic.:is with pole manufacturers that KeySpan has used in the past, because the order would involve only three poles, the earliest delivery time frame would be.a minimu,n of 150 days, which from today would result in delivery in mid- February 2001, wi t h installation complete at the earliest in mid-March based on KeySpan's prelimi ._n estimate of 30 days to install the poles. i SEP -14-00 15:03 FROM: Memorandum Jean Cochran, Supervisor Town of Southold September 13, 2000 ID:5163646675 PAGE 3/3 Page Two 4. In contacting pole manufacturers, KeySpan located a Canadian firm, with 'whom they previously have nc,;: worked, which indicated that their pole delivery period would be 77 days. This time frame would result in a delivery date of on or about December 1, 2000, which fits into our schedule, assuming KeySpan can install the poles within 30 days, which woula be on or about January 1, 2001. However, the poles would be manufactured in f ranee which involves transatlantic shipping that could result in delays. 5. During our van toi x a few months ago we were told that the new poles would be about 80-85 feet high; however, based on KeySpan's recent engineering calculations, two of the new poll will be 95 feet high and one will be 105 feet high. Since the cap will raise the grade about 5 feet in the area of the poles, and the existing towers are about 55-60 feet hi,,h (according to KeySpan) the new poles -will be nearly twice as high as the existing ,;owners. 6. To expedite installation of the new poles in order to keep within the 30 -day construction period KeySpan will construct the foundations for the poles concurrent with manufacture of the poles. 7. KeySpan plans to order the three new poles this Friday (September 15) and provide us with the constru, - tion schedule early next week. They also will provide us with approvaUcomments on our cap to pole connection drawing by the end of this week. Based on this discussion with) .eySpan and the pole delivery and installation periods they have provided to us, and assuming 1..e will get comments on the pole connection drawing this week, we have all the information w,! need to complete the construction contract documents for bid advertisement by the Town anti will proceed to have the documents printed (50 copies) as soon as we receive approval from tl,,; Town. T will coordinate this with Greg yakaboski and Mary Wilson on selecting a bid advert isement date and printing. With regard to the construetiol: easements, so as not to delay bidding, the contractors will be informed that the easements ct<<rently are being prepared and that they will be in place at the time that the Notice to Mobilize will be provided to the contractor. TFM/tanl cc: G. Y'akaboski, Esq. M. Wilson, Esq. J. Bunchuck 01314/rFMOOLTR.doc-51(RO4) SEP -13-00 15:18 FROM: ID: Dvirka and . 0 Bartilucco CONSULTING ENGINEERS 330 Crossways Park Drive, Woodbury, New York, 11797-2015 516-364-9890 ■ 718-460.3634 it Fax: 516-364-9045 e-mail: db-eng0woddnet.att.net September 14, 2000 Vincent T. Esposito Regional Work Manager T&D Project Management Department KeySpan Energy 600 Doctors Path Riverhead, NY 11901 Re: Replacement of Towers at the Southold Landfill D&B 1314 Dear Mr. Esposito: This is to confirm our telephone conversation yesterday. PAGE 1/2 1. KeySpan will order three new poles to replace the towers at the landfill on September 15, 2000. 2. The anticipated delivery date of the poles is on or about December 1, 2000. 3. The existing towers will be removed and the new poles will be installed by or about December 31, 2000. 4. The foundations for the new poles will be constructed concurrently during the period that the poles are being manufactured. 5. KeySpan will provide a construction schedule for construction . of the pole foundations and installation of the poles early next week (i.e., September 18 or 19, 2000). 6. We will receivecomments on the drawings we prepared illustrating connection of the cap to the poles by September 15, 2000, A DIVISION OF WILLIAM F. COSULICN ASSOCIATES, P.C. i SEP -13-00 15:20 FROM: ID: PACE 2/2 93VIRKA AND BARTILUCCI Vincent T. Esposito Regional Work Manager T&TD Project Management Department KeySpan Energy September 14, 2000 If this is not your understanding, please contact me as soon as possible. Very truly yours, 4� 4� r."� Thomas F, Maher, P.E. Vice President TFM/tam cc: .lean W. Cochran, Supervisor, Town of Southold Gregory Yakaboski, Esq., Town Attorney, Town of Southold Mary C. Wilson, Esq., Assistant Town Attorney, Town of Southold James Bunchuck, Solid Waste Coordinator 0)31417FMOOL R-45.DOC Page Two M Dvirka Dand o Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive, Woodbury, New York, 11797-2015 516-3649890 a 718-460-3634 @ Fax: 516-364-9045 e-mail: db-eng@worldnet.att.net Principals Nicholas J. Bartilucci, P.E. Henry J. Chlupsa, P.E. Thomas F. Maher, P.E. Robert T. Bums, P.E. Richard M. Walk® Steven A. Fangmann, P.E. Senior Assoatstes Anthony O. Conetta, P.E. Dennis F Koehler, P.E. Joeeph H M_arturarr_ Kenneth J. Pritchard, P.E. Theodore S. Pytlar, Jr. As•osisMs Rudolph F Cannavale Joseph A. Fioraliso, P.E. David S. Glass, P.E. William D. Merklin, P.E. Michael Neuberger, P.E. Brian M. Veith, P E. Charles J. Wachsmuth, P.E. Igor Sikiric Division cif Soiid acid I-Iazaicluus Materials New York State Department of Environmental Conservation SUNY — Building 40 Stony Brook, NY 11790-2356 Re: Southold Landfill Closure D&B No. 1314 Dear Mr. Sikiric: September 12, 2001 This letter is in response to the Department's concern regarding use of clay from the two ponds planned to be constructed adjacent to the Town of Southold Information Center as part of closure of the Southold Landfill. ' Based on discussions with the Town, only the sandy material above the clay, together with concrete from a former building's foundation, will be used at the landfill.' All concrete will be adequately reduced for use as general fill at the landfill. The clay will be removed at a later date by the New York State Department of Transportation to complete construction of the ponds. If you have any questions with regard to this letter or require additional information, please do not hesitate to call me. TFM/tam cc: J. Bunchuck, Town of Southold J. Richter, Town of Southold D. Glass, D&B J. Mulligan, D&B P. Sutherland, Tectonic d 1314\TFM0Iltr-60.doc(ROI) V truly yours, Thomas F. Maher, P.E. Vice President A DIVISION OF WILLIAM F. COSULICH ASSOCIATES, P.C. MEMORANDUM TO: Thomas Maher FROM: James Mulligan_ DATE: September 19, 2001 SUBJECT: Pesticide Contaminated Soil (6,500 cy) This is to confirm my conversation with. Jim Bunchuck today regarding payment to Terry Contracting & Materials, Inc., (Terry) for the disposal of approximately 6,500 cy of pesticide contaminated soil to be placed on the landfill. Jim Bunchuck stated that all costs, including placement and compaction of this material, will be under separate agreement between the Town and. Terry, and that the Town will negotiate and agree to the cost for placement and compaction on the landfill. Jim Bunchuck has arranged for the counting and weighing of Terry's trucks at the landfill scale to facilitate accounting and payment for this work. JM/tam cc: James Bunchuck 01314/]M01 LTRAoc-01 k t4 10/12 '01 MON 16:01 F1kX 516 765 6145 SOUTHOLD CLERK Landfill FURAIMER AMENDED RESOLUTION SEP 1 NIEER 17, 2001 V — 626 RESOLVED that the Town Board of the Town of Southold hereby authorizes Supervisor Jean W. Cochran to execote an Aerce rent with Terry Contracting & Materials, lae. forth . furnishing of ILImbor. materials and a inl Ment for the excavatian, grading and hauling of material(approximately,6.500 cubic yards at the bid of $110,000.00, all in aecordance with the drawings and sipegifications prepared by James Riebter as part of the Monte 25 Road Dral2age Project, in conjunction with the I S 1"?OT, subject to the approval of the Town Attorney. Said pxoiect Shall be payable from the Waterways Improvement capital funding. Z 1101 Dvirka and a -DO Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive, Woodbury, New York, 11797-2015 516-3649890 ■ 718-460-3634 - Fax: 516-364-9045 e-mail: db-eng@worldnet.att.net Principals Nicholas J. Bartilucci, P.E. Henry J. Chlupsa, P.E. Thomas F Maher, P.E. Robert T. Burrs, P. E. Richard M. Walka Steven A. Fangmenn, RE. Senior Associates Anthony'O. Conetta, P.E. Dennis F Koehler, P.E. Joseph H. Marturano Kenneth J. Pritchard, RE. Mr. Timothy Howell Theodore S. Pytlar, Jr. Terry Contracting & Materials, Inc. 840 West Main Street Associates Rudolph F Cannavale Riverhead, NY 11901 Joseph A. Fioraliso, P. E. David S. Glass, P.E. William D. Herrin, P.E. Re: Southold Landfill Closure Michael,Neuberger, P.E. Brian M. Veith, P.E. Submittals 2a, 4a and 5a Charles J. Wachsmuth, P.E. D&B No. 1314 Dear Mr. Howell: September 12, 2001 We have reviewed the submittals stamped as follows: 2a (Geocomposite Manufacturer Data and Specifications - Resubmit 1) 4a (Geomembrane Manufacturer Data and Specifications - Resubmit 1), 5a (Geomembrane Prequalifications - Resubmit 1) and 16 (Preconstruction Submittals, as to 4.3.C.4.a). The submittals were received on August 30, 2001, and in accordance with your stamp have been reviewed with respect to the requirements of Sections 4.4(13)(2), 4.3(C)(1), 4.3(C)(3) and 4.3(C)(4), respectively, of the specifications for the above -referenced project. Our comments are presented below. Comments on Submittal 2a - Geocomposite Manufacturer Data and Specifications 1. The results of the specified interface friction tests must be submitted. 2. Regarding Chenango Contracting's Geocomposite Installation Procedures, there are several inconsistencies between the plan and the specifications. Specific comments are as follows: • Geonet components shall be overlapped by at least 4 inches, not 1 to 4 inches as indicated in the installation procedure. • Cable ties shall be made of nylon not plastic as indicated in the installation procedures. A DIVISION OF WILLIAM F COSULICH ASSOCIATES, P.C. Dvirka and Bartilucci CONSULTING ENGINEERS Mr. Timothy Howell Terry Contracting & Materials, Inc. September 12, 2001 Page Two • The installation procedures indicate that geonet will be fastened at 5 -foot intervals longitudinally; however, the specifications require tying at a minimum every 5 feet along the slope, every 1 -foot across the slope, every 6 inches in -any anchor trench and'every 10 feet on horizontal surfaces. • The installation procedures state that geocomposite should be continuously sewn, wedge welded or leistered on the top layer of geotextile. The specifications state that the top layer of geotextile shall be continuously sewn. The bottom layer of geotextile shall be overlapped. • In accordance with the specifications, all terminal ends and edges of the geocomposite (top of slope, toe of slope or lateral limits of the geocomposite) shall be finished by wrapping the ends and edges of the geocomposite with geotextile and heat bonding the geotextile wrap to the bottom and top geotextiles of the geocomposite. • In accordance with the specifications, any holes or tears in the geocomposite shall be repaired by placing a patch extending 2 feet beyond the edges of the hole or tear, not 6 inches as noted in the procedures. • In accordance with the specifications, geocomposite shall not be left exposed to sunlight for more than 14 days, not 30 to 45 days as noted in the procedures. • Defect documentation procedures for the geocomposite drainage layer have not been provided. Comments on Submittal 4a - Geomembrane Specification and Submittal 5a - Geomembrane Pregualification 1. Although a letter was provided from Poly -Flex, Inc. which states that the geomembrane will meet the specified requirements, be advised that prior to delivery, notarized certifications are required from the manufacturer stating that each roll conforms to the requirements of the specifications. 2. Chenango Contracting indicates that samples have beenshipped for interface friction tests. The results of the interface friction testing must be submitted. i� Dvirka and-Bartilucci CONSULTING ENGINEERS Mr. Timothy Howell Terry Contracting & Materials, Inc. September 12, 2001 Page Three 3. Poly -Flex, Inc. indicates that the unbound data sheet of geomembrane properties titled "Southold, NY" is the proposed data product Data Sheet. However, we again note that values for several specified parameters are not shown (e.g., coefficient of Iinear thermal -expansion, volatile loss, water adsorption and resistance to soil burial). Poly -Flex, Inc. indicates that we should refer to the manual for coefficient of linear thermal expansion, volatile loss and water adsorption and then certifies values for soil burial in their letter dated August 10, 2001. We request that all properties be listed on. one page so that there is no confusion with regard to the properties and values required for the geomembrane. 4. Although we do not approve at this time, we will consider the proposal to weld below 40° F. if documentation of the claim that NYSDEC permits welding at temperatures of 32° F. is provided. Comments on Submittal 16 - Preconstruction Requirements 1. At this time, we have no comments on the Panel Layout Drawing. 2. An installation schedule has not been provided. Based on the above we have stamped Submittal 2a, 4a, 5a and 16 "Approved as Noted" contingent upon receipt of the results of the interface friction tests and the specific comments above being satisfactorily addressed. Four (4) complete copies of each submittal shall be provided for final approval. Please do not hesitate to call me at (516) 364-9890 if you have any questions. MDW/DSG(t)/ld,tam cc: J. Bunchuck T. Maher D. Glass R. Terry ♦ 1314\MDWOILTR-01.D0C(R01) Very truly yours, Maria D. Wright, P.E. DVH; KA AND BARTILUCCI CONSULTING ENGINEERS 330 CROSSWAYS PARK DRIVE WOODBURY NY 11797-2015 PHONE: (516) 364 - 9890 FAX: (516) 364 - 9045 TO: Terry Contracting & Materials, Inc. 840 West Main Street Riverhead, NY 11901 1'J/ � I_� 7 x.`L�� 111► [�l'Zal ❑ Shop Drawings El Copy of Letter LETTER OF TRANSMITTAL 0 Attached Prints Change Order Date: 26 -Jun -01 Job No. 131443 Attention: Timothy Rowell Re: General Construction Contract No. 2000 Southold Landfill Closure ❑ Under Separate Cover Via. ❑ Plans TRANSMITTAL COPIES No. Received Returned DESCRIPTION 1 21 10/23/2001 10/24/2001 List of Subcontractors the following items: ❑ Samples ❑ Specifications THESE ARE TRANSMITTED as checked below ❑ For approval Approved as submitted (A) Resubmit copies for approval ElFor your use FRI Approved as noted (AAN) Submit copies for distribution ❑ As requested Disapproved (D) Q Return corrected prints ❑ For review and comment Rejected (R) Other — — REMARKS: The attached submittal is conditionally approved once the following comments are addressed: 1. Confirmation that Casola Well Drilling is a licensed well driller. 2. Confirmation that Ocean Electrical is a licensed electrician in New York State 3. Provision of the name, address, telephone number and contact of the asphalt paving subcontractor. Copies to: J. Bunchuck R. Terry Signed: T. Maher I. Sikiric aria Wright, P.E. J. Mulligan If enclosures are not as noted, kindly notify us at once DVIRKA AND BARTILUCCI CONSULTING ENGINEERS 330 CROSSWAYS PARK DRIVE WOODBURY NY 11797-2015 PHONE: (516)364-9890 FAX: (516) 364 9045 TO: Terry Contracting & Materials, Inc. 840 West Main Street Riverhead, NY 11901 WE ARE SENDING YOU: Shop Drawings LETTER OF TRANSMITTAL Date: 26 -Jun -01 Job No. 131443 Attention: Timothy Howell Re: General Construction Contract No. 2000 Southold Landfill Closure 0 Attached Under Separate Cover Via. the following items: Prints Plans ED Samples Specifications Channe Order n TRANSMITTAL COPIES No. Received Returned - DESCRIPTION 1 22 10/23/2001 10/24/2001 List of Suppliers THESE ARE TRANSMITTED as checked below ❑ For approval Approved as submitted (A) Resubmit copies for approval 0 For your use FX Approved as noted (AAN) Submit copies for distribution As requested Disapproved (D) Return corrected prints For review and comment 0 Rejected (R) Q Other REMARKS: The attached submittal is conditionally approved once the following comments are addressed: 1. Provision of the name, address, telephone number and contact of the asphalt paving supplier. 2. Provision of the name, address, telephone number and contact of the seed and plants supplier. Copies to: J, Bunchuck R Terry Signed: /' �� ✓�� T. Maher I. Sikiric iftaria Wright, P.E. J. Mulligan If enclosures are not as noted, kindly notify us at once Dvirka anand o Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive, Woodbury, New York, 11797-2015 516-364-9890 • 718-460-3634 • Fax: 516-364-9045 e-mail: db-eng@woddnet.att.net Principals Nicholas J. Bartilucci, P.E. Henry J. Chlupsa, P.E. Thomas F. Maher, P.E. Robert T. Bums, P.E. Richard M. Walka Steven A. Fangmann, P.E. Senior Associates Anthony O. Conetta, P.E. TRANSMITTED VIA FACSIMILE Dennis F. Koehler, P.E. Joseph H. Marturano Kenneth J. Pritchard, P.E. Robert G. Terry, President Theodore S. Pytlar, Jr. Terry Contracting & Materials, Inc. 840 West Main Street Associates Rudolph F. Cannavale Riverhead, NY 11901 Joseph A. Ficraliso, P.E. David S. Glass, P.E. William D. Merklin, P.E. Re: Southold Landfill Closure Mikael Neuberger, P.E. Brian M. Veith, P.E. Type I Geotextile Charles J. Wachsmuth, P.E. D&B No. 1314 Dear Mr. Terry: August 28, 2001 We are presently re-evaluating the need for the Type I Geotextile between the subgrade and the gas venting layer, and as we understand it, you have not yet authorized manufacturer of the geotextile. As a result, at this time we are directing you, on behalf of the Town, not to proceed with the order until further notice. If you have any questions or require additional information, please do not hesitate to call me. TFM/_D_ SG(t)/ajm cc:l, J. Bunchuck J. Mulligan P. Sutherland T: Howell ♦ 1314\TFM01LTR-53.doc Very truly y s, omas . Maher, P.E. Vice President A DIVISION OF WILLIAM F. COSULICH ASSOCIATES, P.C. AUC -27-01 14:34 FROM: ID:516364eG75 PACE 1/2 7 1 0:1110 Dvirka ai14-31 Bartilucci CONSULTING ENGINEERS PRIVILEGE AND CONFIDENTIALITY NOTICE The information in this fax Is intended for the narned recipients only. It may contain privileged and confidential matter. If you have received this fax in error, please notify us immediately by a collect telephone cell to (61$) 364.0090 and return the original to the sender by mail. We will reimburse you for postage. Do not disclose the contents to anyone. Thank -you. 330 Crossways Park Drive, Woodbury, New York, 11797-2015 516-36449690 l, Fax: 516.3849045 !7&B FAX NO: (516) 364-9045 DATE: 4 �• �7• DI OOMPANY NAME ;- ATTENTION: FAX NO.: FROM: PAei � SUBJECT "' JOB#: NO. OF PAGES: MESSAGE: (including cover street) 4_ joy, -- THANK YOU: A DIVISION OF WILLIAM F. COSVLICH ASSOCIATES, P.C. AUC -27-01 14:34 FROM- ID:5163646675 PACE 2/2 Town of Southold Southold Landfill Closure I..ist. of Revisions to Project _ Description Status Change Order No. 1 —Extension of Contract Time Fully Executed Field Order No. 1 -- Removal and Consolidation of Vegetation Executed by D&B and Terry. on 17 -Acre Parcel, Removal and Stockpiling of 12,700 CY of To be forward to Town for Topsoil from 17 -Acre Parcel, Use of 12,700 CY of Topsoil in signature, .Manufactures of Vegetative: Growth Medium, No Payment for Contingency Topsoil from Off -Site Sources, Windrowing of Additional Topsoil and Loam (297500 CY) on 17 -Acre Parcel and Use of Additional Topsoil and Loam as Fill. Change Order No. 2 — Use of Excavator for Test Pitting Transmitted to Terry on Au rust 22, 2001 Proposal to Install Temporary Access Road from Transfer Letter proposal has been Station to 17 -Acre Parcel and :--Acre RCA Pad on 17 -Acre submitted by Terry to Town. Parcel Proposal to Increase Grades of Slopes and Swales to Provide for Revised subgrade plan has Additional Materials Under Cap been issued. Proposal to Widen Northern Section of West Maintenance Road Authorization has been issued for Access to 17 -Acre Parcel to Terry. Field order to follow. _ Proposal to Move Swale North Near Southeastern Perimeter of Revised subgrade plan to be Cap to Accommodate Collection Center Iinprovernents issued. Proposal to Construct Permmient Access Road from Scales to Cost proposal has been 17 -Acre Parcel _ _ _ requested from Te Proposal to Remove Waste Outside of Northern Cap Limits Authorization has been issued to Terry. Field order to follow. Proposal to Extend Asphalt Pavement Near Southeast -Perimeter Tetter seeking approval has of Ca _ been submitted to NYSDEC. Proposal to Allow Town to Continue to Place C&D and. Brush Letter has been submitted by within the Limits of Waste at $25/ton After Completion of the Initial Survey Terry to Town. Proposal to Suspend Clearing and Grubbing Along Northern and Authorization has been issued Eastern Perimeter of Sand Pit, Suspend Use of Sand Pit for to Terry. Field order to General Fill and to Use Sand from the 17 -Acre Parcel for follow. General Fill Placement of Temporary Fence and Proposal to Remove Privacy Cost proposal has been Slats in Permanent Fence Along Cox Lane Access .Route requested from Terry. Acceptance of Approximately 6,500 CY. of Pesticide Awaiting information from Contaminated Soil NYSDOT. Cost proposal has _ been re uested from Terry. Pioposal to Delete Plantings AlonRSouthem Perimeter of Cap __ Change order to follow. 11NT1\PUBLIC\dsI\Lis1Chengc, doe 08/27/012:33 PNI 4 Dv i rka and Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive, Woodbury, New York, 11797-2015 516-364-9890 ■ 718-460-3634 ■ Fax: 516-364-9045 e-mail: db-eng@worldnet.att.net Principals Nicholas J. Bartilucci, P.E. Scope of Work and Budget for Henry J. Chlupsa, P.E. Use of 17 -acre Material, Changes to Thomas F. Maher, P.E. A O August 28 2001 g Robert Bums, P.E. Closure Construction Documents and Richard M. Walka Steven A. Fangmann, P.E. Preparation of Change Order James Bunchuck Senior Associates Anthony 0. Conetta, P.E. Solid Waste Coordinator Dennis F. Koehler, P.E. Joseph H. Marturano Town of Southold Kenneth J. Pritchard, P.E. 53095 Main Road Theodore S. Pytlar, Jr. Southold, NY 11971 Associates Rudolph F. Cannavale Joseph A. Fioraliso, P.E. Re: Scope of Work and Budget for David S. Glass, P.E. Use of 17 -acre Material, Changes to William D. Merklin, P.E. Michael Neuberger, RE. Closure Construction Documents and Brian M. Veith, P.E. Charles J. Wachsmuth, P.E. Preparation of Change Order D&B No. 1314 Dear Mr. Bunchuck: This letter is 'to provide the °scope -of- work and budget to support,`the "Town's need to remove topsoil and loam from the17=acre parcel for'construction of the Yard Waste Compost Facility, to use this material as part of closure of the landfill and to provide appropriate grades near the southeast perimeter of the landfill cap to accommodate modification of the Collection Center. The work involved in this effort includes the following: Work Completed Numerous planning discussions and negotiations with the Town and Terry Contracting & Materials, Inc. (Terry) regarding options for removal, handling and use of the 17 -acre material. • Preparation 'of a Field Order to use the avoided cost of off-site topsoil for landfill closure ($248,400) for removal and consolidation of vegetation on 17 -acre parcel, removal and stockpiling of a portion. of topsoil from 17 -acre parcel at the landfill, manufacture of vegetative growth ' medium - using - the topsoil, and- removal . of the remainder of topsoil, -and, a-portion,of. the loam and placement at the landfill as fill. (Several drafts of the Field Order were prepared.) A DIVISION OF WILLIAM F. COSULICH ASSOCIATES, P.C. 93 Dvirka and Bartilucci CONSULTING ENGINEERS James Bunchuck Page 2 Solid Waste Coordinator Town of Southold August 28, 2001 • Collection, analysis and evaluation of topsoil and loam samples for geotechnical and chemical characteristics for comparison to specifications for vegetative growth medium and general fill to insure that the material is compatible with the closure plan and intended use. • Preparation of optional approaches for removal of topsoil and loam from the 17 -acre parcel and use for landfill closure for consideration by the Town. (A number of drafts of the options were prepared.) • Meetings with the Town and Terry to discuss the removal and use options and formation of an agreeable approach. • Inspection of the material on the 17 -acre parcel, including oversight of construction of test pits to determine the depth of topsoil and loam. • Preparation of a letter to NYSDEC requesting use of the 17 -acre topsoil for manufacture of vegetative growth medium. • Preparation of a letter to NYSDEC requesting approval to utilize the remaining 17 - acre topsoil and loam for fill/alternate grading material • Preparation of revised grading plans for the landfill to accommodate the 17 -acre topsoil and loam under the cap. The revised plan involved changes to the swale slopes, as well as the surface contours. Cut and fill calculations were required to establish a revised grading plan suitable for the increase in fill volume. A number of plans were developed in an effort to balance the objectives of promoting drainage, minimizing the potential for off-site landfill gas migration and minimizing aesthetic impacts (i.e., minimizing increases in the elevation of the landfill due to the increase in fill). • Preparation of a revised landfill gas venting plan due to the use of the low permeability 17 -acre topsoil and loam under the cap. • Preparation of a letter to NYSDEC requesting approval of the revised grading plan and landfill gas venting plan. • Provision of assistance to the Town regarding potential excavation and disposal of topsoil and loam at the Town of Brookhaven Landfill. V R Dvirka and Bartilucci CONSULTING ENGINEERS James Bunchuck Page 3 Solid Waste Coordinator Town of Southold August 28, 2001 • Construction inspection for removal of topsoil and loam from the 17 -acre parcel, including monitoring records of truck volumes and review of survey data for verification of quantities for payment. • Coordination and review of Terry's application for payment for work on the 17 -acre parcel. Work to be Completed • Preparation of a Change Order to remove topsoil and loam from the 17 -acre parcel, and use of topsoil and loam for landfill closure. • Preparation of revised grading and drainage plans for the southeastern perimeter of the landfill cap to provide planned modifications to the Collection Center. • Revisions to 14 contract drawings to incorporate the new grading, drainage and gas venting plans. A breakdown of the cost of this extra work is provided below. It should be noted that by utilizing the 17 -acre topsoil and loam as part of landfill closure, assuming the Town likely would pay a contractor $10 per cubic yard to load and haul the topsoil and loam, exclusive of a cost for disposal, the estimated cost savings to the Town is $630,000. T. Maher/Project Director D. Glass/Project Manager F. DeVita/Engineer J. Zegers/Designer E. Pritchard/Designer TFM/tam 0 1314/rFM07271JB.LTR(R06) Hourly Rate ($) Hours Direct Cost 58.00 38 $ 2,204 43.27 116 5,019 20:19 112 2,261 32.69 16 523 34.74 8 278 Total Direct Cost $10,285 Overhead and Profit (1.85) 19,027 Total Cost $29,312 truly y� e � / E Thomas F. Maher, P.E. Vice President Dvi rka and a no Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive, Woodbury, New York, 11797-2015 516-364-9890 ■ 718-460-3634 ■ Fax: 516-364-9045 e-mail: db-eng@worldnet.att.net Principals Nicholas J. Bartilucci, P.E. Henry J. Chlupsa, P.E. Thomas F. Maher, P.E. Robert T. Bums, P. E. Richard M. walka, Steven A. Fangmann, P.E. Senior Associates Anthony O. Conetta, P.E. Dennis F. Koehler, P.E. Joseph H. Marturano Kenneth J. Pritchard, P.E. Theodore S. Pytlar, Jr. Associates Rudolph F. Cannavale Joseph A. Ficraliso, P.E. David S. Glass, P.E. William D. Merklin, P.E. Michael Neuberger, P.E. Brian M. Veith, P.E. Charles J. wachsmuth, P.E. March 12, 2001 James Bunchuck Solid Waste Coordinator Town of Southold Town Hall . 53095 Main Road Southold, NY 11971 Re: Preliminary Layout for Collection Center and Transfer Station D&B 1825 Dear Mr. Bunchuck: With the presentation of the recommended reconfiguration of the Collection Center and Transfer Station,;we'essentially have completed this task. When the Town is ready to proceed with the project, we can begin work on a detailed engineering plan. To date, we have slightly exceeded the budget amount to develop proposed changes to the Town's recycling program and to address the impact of the proposed changes to the Town's recycling program which was not in the original scope of work. To cover this additional work, we request the budget for the task to be increased to $15,000. If you have any .questions 17, ith regard to this request, or require information, please do not hesitate to call me. TFM/tam,, , 01825/I'FMOILTR.com-W.( 91) A DIVISION OF WILLIAM F. COSULICH ASSOCIATES, P.C.