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HomeMy WebLinkAbout05/31/2002TOWN OF SOUTHOLD LANDFILL CLOSURE MINUTES OF MAY 31, 2002 PROGRESS MEETING Attendees: Name Affiliation J. Romanelli Town of Southold J. Bunchuck Town of Southold T. Maher Dvirka and Bartilucci Consulting Engineers J. Mulligan Dvirka and Bartilucci Consulting Engineers R. Terry Terry Contracting & Materials, Inc T. Howell Terry Contracting & Materials, Inc. I. Sikiric NYSDEC C. Fritz NYSDEC 1. Minutes of Previous (May 24, 2002) Meeting Bob Terry is having his comments typed and will submit them shortly. 2. Status of Survaing of Eastern Drainage System and Manhole #3 by McLean Tom Maher said that because Terry had not followed up in having McLean forward the pipe inverts for the northern portion of the eastern drainage system, D&B had contacted McLean directly and received the information, which Tom said appears to be OK. As for McLean reshooting the elevations at Manhole #3 (southwest drainage system), Bob Terry said that McLean probably would do so next week. 3. Cost for Fire Department to Install the Non -potable Supply Well Jim Bunchuck said he still does not have the cost but has been promised the information by next week. 0 1314/f0604202(ROl) 1 4. Status of Submittals Tim Howell said he is preparing a response to D&B's May 20, 2002, letter containing comments on the concrete structures for the eastern drainage system. Also, Tim acknowledged owing D&B information regarding the seal for the boot to be installed on the southwestern drainage system, stilling basin. 5. Test Results of Vegetative Cover Mix by the Town and Terry The Town's laboratory, Eco Test, reran organic content analyses on three samples as per the specification requirement (ASTM D2974) after having initially run the test as per EPA Method 160.4. All samples, for both testing methods, had organic content greater than the 5 percent minimum as required by the contract specifications. Terry's laboratory, ' Cornell University, applied a "correction factor" to its results run by the ASTM method. Tim Howell's letter to" Tom Maher, dated May 29, 2002, summarized these findings. Since Cornell's results showed greater than 5 percent organic content without the correction factor (correction factor deemed not appropriate by Tom Maher considering the contents/source [leaf compost] of the samples), it was agreed by Bob Terry and Tom that the 3:2:1 blend of compost: topsoil (with arsenic): sand, respectively, is a proper blend for the vegetative cover mix. 6. Status of Completion of Permanent Pad for 17 -acre Parcel Bob Terry said the permanent pad construction will be -such that within two weeks the Town can move , its operation from the approximately 3 -acre area it now occupies to the north of the pad on to the pad. This then will allow Terry to begin screening sand on the 3 -acre area. As for the 11/2 -acre area now being used by the public for dumping brush, Jim Bunchuck said he probably will close that area off to the public for about two weeks in order for Terry to access it for further screening of sand. 0 1314/T06O4202(RO1) 2 7. Status of Sand Screening and Testing Bob Terry said there is no sand screening being performed at the present time. 8. Status of Soil Test Results Tim Howell collected several soil samples of the gas venting material (screened sand ,from 17 -acre parcel) on the east half of the landfill, as well as samples of the BPL on the permanent road (to 17 -acre parcel). Tim also is helping to compile a listing of all soil samples taken and results obtained thus far. 9. Status of Further Re rg ading Area of Shroder Property Shroder has been screening sand and may have taken some Town sand that was placed on the construction easement. Jim Bunchuck made a call to Shroder to warn him of the possible mistake and not to take any more sand from the easement. Final regrading of this area by Terry still is to be done. 10. Schedule to Manufacture Topsoil Tim Howell provided a letter from himself to Tom Maher, dated May 31, 2002, wherein he proposes costs for Terry to screen compost for the Town which is needed for the vegetative cover mix. Jim Mulligan estimated the current Town stockpile of unscreened compost in the Borrow Pit to be 2,000 cy. Jim Bunchuck decided that the Town could do the screening, however. Consideration is being given to use some screened wood chips to augment the compost needed. 11. Daily Schedule of Work for Next Two Weeks Tim Howell handed out their schedule of work for next week. 01314/T0604202(R01) 3 12. Status of Request for Time Extension John Romanelli said the Town Board is meeting on Monday, June 3, 2002, to consider Terry's request for a time extension and did not foresee a problem with its approval. Tom Maher asked Bob Terry to resubmit an updated construction schedule by Wednesday, June 5, 2002, and Bob agreed to do so. 13. Schedule for Construction of Permanent Road Tim Howell provided a letter from himself to Tom Maher, dated May 31, 2002, in which Terry proposes to use stone fill on the north side of the permanent road at no additional cost to the Town. Tom said his office will review the proposal and get back to Terry by Monday, June 3, 2002. Bob Terry said he expects the road construction to take about one month to complete. 14. Status of April 12, 2002, Project Schedule as of May 24, 2002 Tom Maher had written a letter dated May 30, 2002, to Bob Terry outlining those items where Terry is behind the April 12, 2002, construction schedule. Bob Terry said he is responding to this letter in writing. 15. Responses Due - Stilling Basin Shop Drawing Information — See Item No. 4. - Cost Proposal for Placement of 18" Subgrade/GVL Lift —Not discussed. - Chenango Cost Backup for Phased Liner Installation of West Side — Tim Howell handed out a letter dated May 30, 2002, from himself to Tom Maher which included the backup cost information from Chenango Contracting. 01314/rO604202(RO1) 4