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Home My WebLink AboutGeneral CodeM O Z O rA N 3R N r N N �� tgY 9 FF P G� Fac x o _ o z IRS � W gg v 10 b W � , V 3 ( n W M O Z O rA 3R �� tgY 9 FF Fac x •6 _ AA5, IRS gg v id 3 ( ( �t c A a o � O Lo OD z N � O O O E co co t- •� P P M zv� 00 0 s � i R o � � q � ( U O a • 4 �4 ( �Ln € PP t N N y ' �5) a� 0 0 U RESOLUTION (ID # 10919) SUBMITTED DOC ID: 10919 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. (Ill # 10919) WAS SUBMITTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 16,2015: RESOLVED that the Town Board of the Town of Southold hereby amends Resolution 2014- 718 which was adopted at the Regular Town Board meeting August 26, 2014 to read as follows: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute a contract between the Town of Southold and General Code Publishers Corporation in connection with the Laserfiche RIO software installation in the amount of $84,373.00, $84,374.00 all in accordance with the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESOLUTION 2014-718 ADOPTED 60111MfG1.1' THIS IS TO RTIFY THAT THE FOLLOWING RESOLUTION N0.2014-718 AS ADOPTED AT HE REGULAR MEETING OF THE SOUTHOLD TOWN BO D ON AUGUST 26, 201 .\ RESOLVED that the Town Board of the Town of Southold hereby authorizes a d directs Supervisor Scott A. Russell to execute a contract between the Town of South d and General Code Publishers Corporation in connection with the Laserfiche RIO softw installation in the amount of $84,373.00, all in allordance with the approval of the Town orney. zabeth A. Neville Sou old Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER: Scott A. Russell, Supervisor AYES: Ghosio, Dinizio Jr, Ruland, Doherty vans, Russell GENERAL A L 781 Elmgrove Road New York 14624-2991 (800)836-8834 * Fax(585)328-8189 Tax ID 20-8015087 Znfornitxtion made civil. Bill To: Town of Southold Ms. Elizabeth A. Neville C/O Clerk's Office PO Box 1179 Southold, NY 11971 LF Upgrade RIO System 50% of the project price shall be invoiced upon authorization of the project -payable within 30 days of authorization Invoice No. BILL00015516 Date: 9/30/2014 Due Date: $42,187.00 Terms: Net 30 Customer No. S00452 Item Billing Amount Tax Total Laserfiche System Software $42,187.00 $0.00 $42,187.00 $42,187.00 $0.00 $42,187.00 Payment/Credit applied: Interest will be charged on all past due accounts at 1.5% monthly. Total Balance Due $42,187.00 This order is subject to General Code's Terms and Conditions which are available at www.generalcode.com/TCdocs Voucher Form (if required) Claimant's Certification I do solemnly declare and certify under penalties of the law that the within bill is correct in all its particulars, that the articles have been furnished or services rendered as stated therein, that no bonus has been given or received by any persons within knowledge of this claimant in connection with the above claim, that the amount therein stated is justly due and owing, and that the amount charged is a reasonable one. 9/30/2014 Account Charged Department Approval Accounting Administrator Payment Record Check# Dated Date Thank you for choosing General Code, We appreciate your business. GENERAL 781 Elmgrove Road :Rochester, New York 14624-2991 (800)836-8834 * Fax(585)328-8189 8015087 Iii foi nuition miade civil. Bill To: Town of Southold Ms. Elizabeth A. Neville PO Box 1179 Southold, NY 11971 LF Upgrade RIO System 50% of the project price shall be invoiced upon completion of the installation and training Invoice No. BILL00017717 Date: 5/31/2015 Due Date: Terms: Net 30 Customer No. S00452 Item Billing Amount Tax Total Laserfiche System Software $1,581.00 $0.00 $1,581.00 1st year LSAP Maintenance $19,705.00 $0.00 $19,705.00 System Services $20,901.00 $0.00 $20,901.00 $42,187.00 $0.00 $42,187.00 Payment/Credit applied: Interest will be charged on all past due accounts at 1.5% monthly. Total Balance Due $42,187.00 This order is subject to General Code's Terms and Conditions which are available at www.generalcode.com/TCdocs Voucher Form (if required) Claimant's Certification I do solemnly declare and certify under penalties of the law that the within bill is correct in all its particulars, that the articles have been furnished or services rendered as stated therein, that no bonus has been given or received by any persons within knowledge of this claimant in connection with the above claim, that the amount therein stated is justly due and owing, and that the amount charged is a reasonable one. 5/31/2015 Account Charged Department Approval Accounting Administrator Payment Record Check# Dated Date _ Thank you for choosing General Code. We appreciate your business. RESOLUTION 2014-775 ADOPTED DOC ID: 10115 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2014-775 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 23,2014: WHEREAS the Town of Southold has been awarded a $99,970 grant from the New York State Department of Education for Local Government Records Management that requires no match from the Town, and WHEREAS the Town's Capital Budget process requires a resolution to formally establish Capital Budget items in the Capital Fund, now therefore be it RESOLVED that the Town Board of the Town of Southold hereby authorizes the establishment of the following Capital Project in the 2014 Capital Budget: Capital Project Name: Laserliche RIO Project Financing Method: State Aide Budget: Revenues: H.3089.10 Appropriations: H.1680.2.500.350 NYS Record Archives Grant Central Data Processing Equipment & Capital Outlay Laserfiche Rio Project a I e• '( e Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: James Dinizio Jr, Councilman SECONDER: William P. Ruland, Councilman AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Russell ABSENT: Louisa P. Evans $ 99,970 $99,970 �c J =a, s ��o�SUFFOIKCoy TOWN OF SOUTHOL® y, x NIP HIP a Purchase Order 2GB50 Tax Exempt # A163554 ,Date «., § # 24, 2014 Account 1680 g.500.35' 0 Deliver and send billing to: Vendor 7129 .:Department l�ma��te;it A",�� ._��b; �L.:+Za.3-tCSP.fiil 3�e3 rye py 'fixx f,:. ��£`YA . La" ;. II h.'5 ,f C. n P 'u'9 lsh'a«'ws ,± Address 309 ir, , PO 1179 i'-11Y IN"'Y '14614 1 .1 VENDOR **Return this copy and Town of Southold voucher itemized and signed for payment** ITEM`QUANTITY DESCRIPTION UNIT COST TOTAL a..,if„"nae.«re, 8 . < d, 2mPj4h id mt+ , F `1 X` Ced. w�`9 8 m > I.aj 141 ,:12¢00 14,120.00 84,374.11'00 THIS PURCHASE ORDER IS NOT VALID WITHOUT THE SIGNATURES OF THE DEPT. HEAD AND THE SUPERVISOR DEPARTMENT'S CERTIFICATION OF GOODS OR SERVICES I CERTIFY THAT THERE ARE SUFFICIENT FUNDS AVAILABLE I certify that the goods or services were received by this IN THE APPROPRIATION CHARGED De artment and all-'exceptig.Qs duly noted. r Town CIPrk ign Title I CERTIFY THIS TO BE A JUST AND TRUE PURCHASE ORDER x_1,12015 Date Supervisor DEPARTMENT BILLING COPY 100 co tid TOWN OF SOUTHOLD Purchase Ordern r. 850 L io Tax Exempt * A163554 PLO Dateelp-t.4 ib 2q, 2014 Account # 'Fi, 1 8,0 2.500.350 [Deliver and send billing to: Vendor 0 7129 Department Eliz albc-t1hA. i'A, ville, �30uthuld Tovvn Clerk, 1j,5 Je�neraf Cocle tu�,.blisi'tew5 Cor[_d. Address 530, 711 P� 179 L11y '.4 R L c,,,dhester, i`,,iY 14462, 4 VENDOR "Return this copy and Town of Southold voucher itemized and signed for payment" ITEM QUANTITY DESCRIPTION UNIT COST TOTAL ;S' ssAtem 7 0, 2`5 0 . 0 0 70, 00 lna�sta,llaflor,,., cunfiqL.?ra-tlk'�,k, Ems"' ad lrairdi-�'' 4, 12 6 . U 0 �,l 14,720x00 THIS PURCHASE ORDER IS NOT VALID WITHOUT THE SIGNATURES OF THE DEPT. HEAD AND THE SUPERVISO I CERTIFY THAT THERE ARE SUFFICIENT FUNDS AVAILABLE IN THE APPROPRIATION CHARGED, Dept. H`e�d I CERTIFYTHIS, TO BEA JUST AND TRUE PURCHASE ORDER Supervisor ACCOUNTING DEPT