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Home My WebLink AboutMPD-03/10/2015MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Tuesday, March 10, 2015 Presiding Commissioners Call to Order Pledge Approval of 2/11/15 Meeting Minutes Treasurer's Report Clerk's Report Maintenance Report Gerard Goehringer, Co -Chairperson Michael Ryan, Co -Chairperson Russell Williamson, Commissioner Presented via email Shelley Maddaloni Lydia Tortora Ed Grohoski PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non -agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes Referendum Vote on Sale of Property to Dr. Thomas & Barbara Mercier 6:00 p.m. to 8:00 p.m. 1. Computer/Software Needs for Treasurer RESOLUTIONS Resolution No. 2015-20 authorizing the Clerk to solicit bids for the Veterans Park Parking Lot Paving Project Resolution No. 2015-21 approving Bill Register and authorizing payment of current bills PUBLIC COMMENTS MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES MARCH 10, 2015 Attendance Gerard Goehringer, Co -Chairperson Russell Williamson, Commissioner David Prokop, Legal Counsel Shelley Maddaloni, Treasurer Lydia Tortora, Clerk Lynne Krauza, Secretary CALL TO ORDER L. Krauza called the meeting to order at 6:15 p.m. L. Krauza announced that M. Ryan was excused from this evening's meeting. Pledge of Allegiance APPROVAL OF MINUTES Motion by G. Goehringer, seconded by R. Williamson, all in favor and motion carried to approve the Minutes from the February 11, 2015 Meeting submitted via email. TREASURER'S REPORT S. Maddaloni reported that cash totaled $16,339.83, Money Market Account totaled $829,174.62, petty cash totaled $350.00, assets totaled $845,864.45, liabilities totaled $1,255.23, fund balance totaled $844,609.22, leaving a liabilities and fund balance total of $845,864.45. She stated that we are awaiting approximately $43,000 in tax funds from the Town and that we have received approximately $369,000 in tax monies to date. She asked the Commissioners about the Burgo bill because it wasn't in her bill folder after the Work Session meeting from this past Saturday. The Commissioners did not recall the Burgo bill and S. Maddaloni said she will, ask them for another copy. She said that BP removed the late charge and that we now have until the 22"d of each month to pay the BP bill. She said'that Ink Spot (return address stamp for Treasurer) was not a usual monthly bill. She said the Kieran Nish issue arised because he changed his exemptions after payroll was set up and the check to him is on the Bill Register and represents a FICA reimbursement. She also said that Suffolk Times bill was not a usual monthly bill. She stated that Verizon is still including data charges for Tim's phone on our bill. R. Williamson said he asked Tim about those charges and he said he did not incur them. S. Maddaloni will contact Verizon to obtain more information regarding these charges. She said we received a $500 donation from the Mattituck Chamber of Commerce for the Easter Egg Hunt. S. Maddaloni gave L. Krauza the revised Bill Register for February 2015. She stated that she and L. Tortora's year-to-date numbers are not in sync and she will review this so that the numbers will match. Motion by G. Goehringer, seconded by R. Williamson, all in favor and motion carried to accept the Treasurer's Report. -1- CLERK'S REPORT The Clerk's Report was tabled to the April meeting due to the Referendum Vote and the fact that L. Tortora was acting as the Election Coordinator and an Election Inspector for said vote. MAINTENANCE REPORT G. Goehringer stated that the Maintenance Report was on file in the Clerk's Office and anyone wishing to review same may do so. Motion by G. Goehringer, seconded by R. Williamson, all in favor and motion carried to accept the Maintenance Report. REFERENDUM VOTE The Referendum Vote is tonight from 6:00 p.m. to 8:00 p.m. regarding the sale of property to Dr. Thomas and Barbara Mercier. The results of the Referendum Vote are as follows: 4,403 registered voters; 152 ballots cast; 148 poll votes cast; 4 absentee ballots received; 0 affidavit ballots received; 147 yes votes for the proposition; 5 no votes for the proposition; and 0 void ballots. COMPUTER/SOFTWARE NEEDS FOR TREASURER S. Maddaloni contacted Best Buy and local businesses for prices. She said a desktop, all in one with no tower, with a bigger monitor will cost approximately $400. She said we will need to purchase the Microsoft Office software and a single user cost is $100 and it will cost a little more than that to place this software on two additional computers. She said the version of Windows on her current computer is no longer supported and she can't get help with that program. She will need Accounting software and the Microsoft Office software. We have Sage software already. She would like the pricing to include installation and set-up as well as support services. She will go and look at the computers over the next week and obtain more accurate costs and report back to the Commissioners. She said she is concerned about the migration of programs on her current computer transferring to the new computer and would prefer to let this be done with the company we purchase through. MISCELLANEOUS G. Goehringer informed everyone that he will be speaking before the Town Board of the Town of Southold, along with the Town Engineer, Michael Collins, on 3/24/15 regarding the Wolf Pit drainage issues. PUBLIC COMMENTS Denise Geis was in attendance from the public. She handed out a donation list for the Easter Egg Hunt. She said we can expect a $350 from the Mattituck Lions Club. Laurel Stone said they will get us a donation soon. She said that East End Lions were sent a letter recently for a -2- donation. She will be going to 3 businesses on Monday for donations: Denise requested an additional $200 from the Commissioners for additional prizes. She said the bikes cost $385. She said we have 5,000 eggs and about 276 other prizes so far. She said people have been very generous. She bought $12.48 in candy today which will come out of the $200 she is asking for tonight. Both G. Goehringer and R. Williamson agreed to the additional $200 and an add-on resolution will be placed on today's agenda. S. Maddaloni will cut the check and give it to Denise this evening. RESOLUTIONS Resolution 2015-20 authorizing the Clerk to solicit bids for the Vets Park Parking Lot Project was unanimously tabled to the 3/14/15 Special Meeting concerning this Project. Motion by G. Goehringer, seconded by R. Williamson, motion carried to table Resolution No. 2015-20 to the 3/14/15 Special Meeting. Resolution 2015-21 approving Bill Register and authorizing payment of current bills was unanimously approved. Motion by G. Goehringer, seconded by R. Williamson, motion carried to adopt Resolution No. 2015-21. Resolution 2015-22 authorizing a $200 check to Denise Geis for additional prizes for the Easter Egg Hunt was unanimously approved. Motion by R. Williamson, seconded by G. Goehringer, motion carried to adopt Resolution No. 2015-22. There being no further business to come before the meeting, motion by G. Goehringer, seconded by R. Williamson, all in favor and motion carried to adjourn the meeting at 6:55 p.m. WI RESOLUTION 2015-20 RESOLUTION AUTHORIZING THE CLERK TO SOLICIT BIDS FOR THE VETERANS PARK PARKING LOT PAVING PROJECT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the Clerk to solicit bids for the Veterans Park Parking Lot Paving Project. RESULT: TABLED TO SPECIAL MEETING ON 3/14/15 RESOLUTION 2015-21 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the March 10, 2015 meeting and further authorize payment of the current bills. RESULT: ADOPTED 3/10/15 (Unanimous) RESOLUTION 2015-22 RESOLUTION AUTHORIZING PAYMENT TO DENISE GEIS FOR ADDITIONAL PRIZES FOR EASTER EGG HUNT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize a $200 payment to Denise Geis for the purchase of additional prizes for the Easter Egg Hunt to be held on March 29, 2015 at 1:30 p.m. RESULT: ADOPTED 3/10/15 (Unanimous) Mattituck Park District Balance Sheet 3/10/2015 Assets Account Account Name Balance A.200 Cash 16,339.83 A.201 Cash in Time 829,174.62 A.210 ..' -Petty'Cash 350.00 Total Assets 845,864.45 ` Liabilities Account Account Name Balance A.021 NYS Tax Payable 0.00 A.022 Federal Tax Payable 433.32 A.026 FICA Tax Payable 821.91 Total Liabilities 1,255.23 A.909 Fund Balance 844,609.22 , Total Liabilities plus Fund Balance 845,864.45 BILL REGISTER MARCH 2015 Check No. Payee Date Amount 24759 ADVANCE AUTO 3/10/2015 $139.33 24758 BP 3/10/2015 $255.03 24744 C.F. VAN DUZER 3/10/2015 $403.83 24743 CALL A HEAD 3/10/2015 .$245.00 24745 ECKERT OIL 3/10/2015 $1,252.39 24746 HARRY GOLDMAN 3/10/2015 $55.00 24747 HEALTH REPUBLIC 3/10/2015 $2,122.89 24761 THE INK SPOT 3/10/2015 $22.50 SHELLEY STAMP 24760 JAMESPORT HARDWARE 3/10/2015 $141.58 24736 KIERAN NISH 3/10/2015 $40.87 FICA reimb. 24748 LOUS 3/10/2015 $44.74 24762 MARJAM 3/10/2015 $12.95 24749 MATTITUCK SANITATION 3/10/2015 $259.00 24750 NATIONAL GRID .3/10/2015 $413.85 24751 OPTIMUM 3/10/2015 $154.85 24763 ORLOWSKI 3/10/2015 $256.45 24752 DAVE PROKOP 3/10/2015 $905.83 24754 PSEG 3/10/2015 $624.07 24753 PSEG 3/10/2015 $26.23 24764 SCWA 3/10/2015 $28.22 24765 SCWA 3/10/2015 $20.73 24755 STAPLES 3/10/2015 $155.10 24756 TIMES REVIEW 3/10/2015 $75.41 24757 VERIZON 3/10/2015 $32.41 24766 VERIZON WIRELESS 3/10/2015 $153.62 TOTAL: $7,841.88 add-on: 24767 DENISE GEIS 3/10/2015 $200.0Q egg hunt viATTITUOK`PARK D APpfoved for P.�i► 3 4 Date : 03/10/201.5 nq }} Time: 5:15 PM Mattituck Park District P.O. Box 1413 Mattituck, New York 11952 Account Account Name Current Budg Month To Date Year To Date Remaining Budg A.1001 Real Property Taxes '412,552.00 9,189.79 369,304.92 43,247.08 A.1090 Interest -Real Prop. Tax 0.00 0.00 0.00 0.00 A.2401 Interest & Earnings 1,090.00 0.00 936.11 153.89 A.2440 Concession Rental 400.00 0.00 0.00 400.00 A.2590 Beach Permits 10,160.00 0.00 0.00 10,160.00 A.2620 Forfeited Bid Deposits 100.00 0.00 0.00 100.00 A.2650 Sale of Excess Materials 0.00 0.00 0.00 0.00 A.2655 Ramp Keys . 100.00 0.00 0.00 100.00 A.2701 Refunds Prior Year Exp. 100.00 0.00 0.00 100.00 A.2705 Gifts & Donations 650.00 500.00 500.00 150.00 A.2771 Other Revenues 21,835.00 1,070.00 6,591.25 15,243.75 A.030 Bid Deposits 0.00 0.00 0.00 0.00 A.4960 Federal Emerg. Man. Aid 0.00 0.00 0.00 0.00 A.599 Appropriated Fund Balance 80,930.00 0.00 0.00 80,930.00 A.7110.431 Total Revenues 527,917.00 10,759.79 377,332.28 150,584.72 A.7110.442 Expenditures 25,000.00 559.00 3,279.04 21,720.96 A.7110.443 Parking Attendants 6,000.00 184.07 470.82 5,529.18 A.5650.12 Parking Attend., Hourly 19,000.00 0:00 48.00 18,952.00 A.7110.452 Total Parking Attendants 19,000.00 0.00 48.00 18,952.00 A.7110.453 Parks 7,400.00 306.92 1,507.68 5,892.32 A.7110.12 Parks, Part -Time Hourly 48,500.00 657.20 3,032.70 45,467.30 A.7111.12 Parks, Full-time. Hourly 59,000.00 3,682.50 18,051.90 40,948.10 A.7112.12 Parks, Office 30,000.00. 1,214.00 5,853.00 24,147.00 Page no. 1 Total Parks Personnel 137,500.00 5,553.70 26,937.60 110,562.40 Capital Outlay A.7110.242 Site. Improvements 123,600.00 0.00 952.25 122,647.75 A.7110.243 Equipment 29,000.00 0.00 0.00 29,000.00 Total Capital Outlay 152,600.00 0.00 952.25 151,647.75 Contractual Expenses A.1980 MTA Payroll Tax 0.00 0.00 0.00 0.00 A.7110.411 Supplies & Materials 36,000.00 2,171.41 12,494.69 23,505.31 A.7110.410 Prompt Payment Discounts 0.00 0.00 0.00 0.00 A.7110.412 Office Stationary 500.00 0.00 0.00 500.00 A.7110.421 Telephone 3,900.00 340.88 1,038.57 2,861.43 A.7110.422 Electric 10,000.00 650.30 2,804.81 7,195.19 A.7110.423 Water 500.00 48.95 48.95 451.05 A.7110.424 Natural Gas 5,000.00 817.68 1,992.21 3,007.79 A.7110.431 Insurance 25,000.00 0.00 13.70 24,986.30 A.7110.442 Site Ma-int/Facility Rprs 25,000.00 559.00 3,279.04 21,720.96 A.7110.443 Equipent Repairs 6,000.00 184.07 470.82 5,529.18 A.7110.451 Legal Council 10,000.00 905.83 2,717.49 7,282.51 A.7110.452 Secretary 6,400.00 267.31 1,309.62 5,090.38 A.7110.453 Treasurer 7,400.00 306.92 1,507.68 5,892.32 A.7110.454 Election Tellers 300.00 0.00 0.00 300.00 A.7110.455 Auditing Services 12,000.00 0.00 0.00 12,000.00 A.7110.461 Postage 550.00 0.00 0.00 550.00 A.7110.462 Permits. 475.00 0.00 0.00 475.00 Total Contractual Expense 149,025.00 6,252.35 27,677.58 121,347.42 Beaches A.7180.11 Beach Manager 5,400.00 0.00 0.00 5,400:00 A.7180.12 Beaches, Hourly 25,000.00 0.00 0.00 25,000.00 Total Beaches 30,400.00 0.00 0.00 30,400.00 Employee Benefits A.9030.8 FICA, Employee Benefits 14,000.00 468.78 2,320.79 11,679.21 A.9050.8 Unemployment Insurance 0.00 0.00 0.00 '0.00 A.9060.8 Medical Insurance 22,692.00 1,827.23 4,890.37 17,801.63 Total Employee Benefits 36,692.00 21296.01 7,211.16 29,480.84 Total Expenditures 525,217.00 14,102.06 62,826.59 462,390.41 Page no. 1 February 2015 Report Aldrith Field 1. Pla aaft padft lot 2- Cleaning bading- Badicy's Bewh Lodge L -*WW forientdk 2- Repay and missing oeffing tile& in basement conference room - 3. Plowed out the padd" lot Shoveled off dwk, and A the exh doom 4� Saapei4 and painted the tonkrence room 11". walls, and tailing. 5r spawn and tolwhft up wau PdftL 6. Re glued bOttDM Of Med& WOM door. 7. Met with Sou*dd Town Fire Iftspectut He wmft to admdule mw inspeWm aroma ApriL Love Lane fticing Lot 1. Plowed effit padft lot 2- Shovelin& and Mfg w2dkway. 3. Put sandt and salt on padft IoL a - " # : _ # �! � ! e Q. # *. ! 4,s,>. 3 - +.. � #i'- t: � ! e: 3 R s ! #.�? -` !. 1 t •. ��. :' - e. - !- < 3 !'tel. f I Picking up trash. : MwedpaddMIat 2. Picking up trash. 3Checking builds 7.g. Ywt Club 2. Pigg up brash. Vct''s Bewh 'ark building exit. 2. OPeffiftgAUd dig thO Maift bhU for Pd 3. Policed coat rwk to move Bak owosioa lit fivm mmmer image. 5. Dugout main grates. 6. Plowed ait Ibr portable bAhroms deaning ftdL Wolf Pit P --- Afts -vat 2. Mikingvp1rash. 3- Umckedlight& The two wmtmme pokmIxtlit 4� Drained, and replacmd lWramfic fluid in mow plow. 6- Ordered propane lbrAldrich. $ Repairing a L* bim& 11- Asa +-a Tom Ba r -AAM `s ttaMftite€ s BMMY. 12. Started swim area fled ropm