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HomeMy WebLinkAboutMaterials Hauling Services •11 OFOtir 01.# ELIZABETH A. NEVILLE,MMC �� ® „xY`° i , �/.* Town Hall,53095 Main Road TOWN CLERK t • P.O. Box 1179 t r/a „WO. _ ; Southold,New York 11971 REGISTRAR OF VITAL STATISTICS 1. ,�, x. � Fax(631)765-6145 MARRIAGE OFFICER 94, < 4zir ��� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER t '41:01/ www.southoldtownny.gov FREEDOM OF INFORMATION O1i'FHCER - ,,,,,,.•' OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD May 14, 2015 Mr. Mark Troiano Winter Bros. 1198 Prospect Avenue Westbury, NY 11590 Dear Mr Troiano: At the regular Town Board meeting held on May 5, 2015, the Town Board accepted the bid of Trinity Transportation Corp. for Material Hauling Services. A certified copy of the resolution is enclosed. Your bid bond is being returned to you. Thank you for your bid. Very truly yours, 44--t--&-GLAN<NtRA."- Lynda M Rudder Deputy Town Clerk Ens. ofFOL4$ `'O ELIZABETH A.NEVILLE,MMC 1 I yam' ' �� Town Hall,53095 Main Road TOWN CLERK � °; v74. P.O.Box 1179 yt :• ; Southold,New York 11971 REGISTRAR OF VITAL STATISTICS ;h �� Fax(631)765-6145 MARRIAGE OFFICER 4; „ .�0., Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER .� :01 www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER .,,,,,,.•' OFFICE OF THE TOWN CLERK • TOWN OF SOUTHOLD May 14, 2015 Mr John Whitton Trinity Transportation Corp 214 Blydenburgh Road Islandia,NY 11749 • Dear Mr.Whitton: Congratulations. At the regular Town Board meeting held on May 5, 2015, the Town Board accepted the bid of Trinity Transportation Corp. for Material Hauling Services. A certified copy of the resolution is enclosed. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. �,I�, OgUFFOfre, 41 ELIZABETH A.NEVILLE,MMC y0 4 Town Hall,53095 Main Road TOWN CLERK ' P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS �` Ar Fax(631)765-6145 MARRIAGE OFFO ICER ;#4 aQ 01Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER _ ..4s 001 www.southoldtownny.gov FREEDOM OF INFORMATION OFHCER .,,,,,,.•� OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2015 Materials Hauling Services April 30, 2015 @ 2:00 PM Two (2) bids received Total Per Truckload Trinity Transportation Corp $114,750.00 $425.00 214 Blydenburgh Road Islandia,NY 11749 John Whitton 631/342-9673 Winter Bros. $133,799.40 $455.10 1198 Prospect Avenue Westbury, NY 11590 Mark Troiano 516/937-0900 Southold Town Board - Letter Board Meeting of May 5, 2015 sura•,fo�� , RESOLUTION 2015-420 Item# 5.24 (o® � ADOPTED DOC ID: 10795 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2015-420 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 5, 2015: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Trinity Transportation Corp. to supply the town with services for the trucking of construction and demolition debris and single stream recyclables received at the Cutchogue Transfer Station to Town of Brookhaven Materials Recovery Facility in at the price(s) submitted by Trinity Construction Corp. in their bid for same dated April 27, 2015, all in accordance with the Town Attorney; and be it further RESOLVED that the Town Board authorizes and directs Supervisor Russell to execute the appropriate contract documents to implement the agreement for these services, as prepared by the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Louisa P. Evans, Justice AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell Generated May 5, 2015 Page 35 THE AMERICAN INSTITUTE OF ARCHITECTS A!A Document A310 Bid Bond KNOW ALL MEN BY THESE PRESENTS, THAT WE Winters Bros. Hauling of Long Island, LLC. 1198 Prospect Avenue, Westbury, NY 11590 as Principal, hereinafter called the Principal, and International Fidelity Insurance Company 2115 Rexford Road, Suite 310, Charlotte, NC 28211 a corporation duly organized under the laws of the State of NJ as Surety, hereinafter called the Surety, are held and firmly bound unto Town of Southold 53095 Main Road, Southold, NY 11971 . as Obligee, hereinafter called the Obligee, in the sum of Five Thousand Dollars and 00/100 Dollars ($ $5,000 ), for the payment of which sum well and truly to be made,the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns,jointly and severally,firmly by these presents. WHEREAS,the Principal has submitted a bid for Materials Trucking Services NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and materials furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the Work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. Signed and sealed this 13th day of April , 2015 P-&* ,ezWinters Bros. Hauling of Long Island, LLC."Val (Principal) (Seal) 1��17z�tness) 6%43 `� By: t r".•-Tcy j iva-4— - VA 4-4-1o /J (fide) International Fidelity Insurance Company (Surety) (Seal) Bonnie T.Atnip (Witne By: Attorney-in-Fact Arthur L. Colley G (Title) AIA DOCUMENT A310•BID BOND•AIA•FEBRUARY 1970 ED.•THE AMERICAN INSTITUTE OF ARCHITECTS,1735 N.Y.AVE.,N.W.,WASHINGTON,D.C.20006 ',...11.'",'S;;.c;',:'.'1-`-n:":•-;'..ta'f.:7-Z.--';'':a",%.•r'....'1--i.-,.iz.;;,':•'?",'" '":F;Z:f;1.E.! ,,,..-='2.1':'-',i. '-:"..,....7....1::''.,;. 7%.?:..,,-.1,-.:.5,,,:.''J.'S;..,:;,,,,‘":4-f.„: "::,',:',.-",. '-i-.......,-..,.. "7:".,":::•.Z..!...`7".•`-• ''.!":',.•.''IC.•:;',',F",:‘•:,:-1),--,'''',:z.:7-`, ,-4t'-,:'•t 1...-'5;-;,","f, .";••-:'''.-..L -•''--' -t: ,...,..Z.',....;,'...,,,•;•i,.7-i.4-4,...r....;,k•••,H,,.,..- .:•,?,,,ii-_,-.:.,-„,,,.3".•-...,';..,'y_,:1:(4i,-5,,,i,i,;...,.•?'.% ,'''..,-'i,:!..:•.•=`,.'!... '':.''';•v'.' 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'7,:.'1•;• "•.:; .);r•'',',:::,'• '• • ', ;: •,. ....,..:....:.,. ,,.., .:... ,::..,::.,... :;., ,.....-.,.,...... •:: -.,1NI:ER1SIATIONAL`flifYtLITY-INSURANICt::COMPANY".:::_,;..,..,.::-.. .:-. ..,:,:-.....- .:'• ::-...,--.: -,,,, `,•::- '.:'' • :.'' :.-'. ••:. ..-.---- .•'. . , - ..- : '•'.'••:: • '', ':•• ALLEGHENY...CASUALTrCOMPANY.-,- .::-.,`.. 7 :.,•.,•:. •.... -.. ' . - .,.. ... . ..- .. • • - •'.'..• :. .. - . - • - - •-• . ONE NEWARK CENTER 20TH FLOOR NEWARK NEW JERSEY:•07102-5207-:;:;"...,.:-: . •; • : • • . -•- . • • : • f •- - - • ••• r -:-• ,- - . . ••• - - • • • :. - - • • . . • • .. , . , • • KNOW ALL MEN BY THESE PRESENTS: That INTERNATIONAL FIDELITY INSURANCE COMPANY,a corp.oration.:Organized and existing under • the laws of the State of New Jersey, and ALLEGHENY CASUALTY COMPANY a corporation organized and existing under the laws of the State of •Pennsylvania,having their principal office in the City of Newark,New Jersey,do hereby constitute and appoint• - i . • . , • . . . . . . . . . . . • • • .. • ... BONNIE T. AT-NIPARTHUR I.- COLLEY, NICOLE NC COLLEY.. :. • ... - .. -.. :-. . •. .." . , . . • . . . . .. .. . . . . : . . . . . . . • - '• . . • • - • • •. — • • • - •• • . • . . . . . . . . . • • . . . . • - • - . . . . .• .: • , . ... • , . .. . . . . . - • • . . . • •.: - — .. . ., . . . . . . ,.. . . . .. . . ... . • - - • • • • • , . . ..• • •:. • .— : .• .:- ..- . • . • . . . . . . . . . . . . . . . . „ • • • • . • ..--, • : •.• - ••••• Charlotte,•NC :'. . • - .. . ,..-. .•.. :.:- •.--• • : : : • • :• ; . - . :' -:: .----. . .-..':. -:--. .: -, -. -.., -• .: - - - • -- • • - -' • " • . . . . . . . '•.-, • their true and lawful attOrney(s)-4n4act to ex-bout();seal and deliver for and on its behalf as surety any and all bonds and Undertakings,contracts of indemnity •:;.: and other writings obligatory in the nature thereof, which are or Maybe allowed required or permitted by law statute rule,regulation,contractor otherwise • . :' ".•• and the execution of such iristrurneht(s):In pursuance of these presents,shall be as binding upon the said INTERNATIONAL FIDELITY INSURANCE . •: COMPANY:and ALLEGHENY CASUALTY COMPANY, as fully and amply, to all .intents.,and purposes,as..if the same„had been duly executed and . .. acknowledged by their regularly elected officers at-their:principal offices --... .,- — :,; ::•. .: ::: :: -..:- .:.,.:...„. ;.. . , :. ••:, -.. .• , . . . . .•• :: . . : • :. . . • : • _. . : : - „ . . : -• • • -. , : . . _ . This Power of Attorney is executed and May be-revoked, pursuant to and by atithority•:of the.By Laws of;INTERNATIONAL FIDELITY INSURANCE • '--: COMPANY and ALLEGHENY CASUALTY COMPANY and is granted under and by authority of the following resolution adoptedbythe Board of Directors •:".1. •' of INTERNATIONAL FIDELITY.INSURANCE;COMPANY;at a meeting duty held on the:2010-day of..-.JUIY:,2010ancrbYthepotrd.bf Directors of ALLEGHENY . . :•,—..-CASUALTY COMPANY at emeeting duly heldthe 15th„day of August,2.000,!.,••••„ • .;.,-.,. •: ., ,;:,..:.:.. .-,..:. :, . ' .-- • ': ., , .• . : . .., on • .. - - _' -• - ; ::: ,• :.•-• . . .-. •'•IRESOLVED,that (1)the'Presiden t,Vibe President, Chief Executive Officer or Secretary of the Corporation shall have the to appoint and to revoke •• - .the;appointmentsbf,Attorneys-in-fact or agents with:power and authority as defined orlimited in their respective•pOwerS•of..attorneY,.and to execute on behalf . • .:••••--_,...-bf;the Corporation and affix the Corporations seal thereto,bonds:undertakings,:•-•rocognizandes, contracts Of,indernnityand:other written obligations in the.. .-• `.•••• natute thereof or related thereto; and'(2)..any-Such Officers of the'Corporation may appoint and revoke the appointments ofjoirit-cOntrol custodians,agents ••••:.::: for acceptance of process and Attorneys-in fact with authority:to execute waivers and consents on behalf of thecorporationv:and :( )the signature of any : • such Officer of the Corporation and the CorPoretion'S seal may beaffixed by facsimile-to any..power of attorney :Or certification given for.the execution of any ••• -.:': ••••••:, bond undertaking recogritzence;:-.dontract•ofindernnity or other written Obligation in the nature•-;:thereOf or related,...therdto;'such.signature and seals.when so used whether heretofore or tieteafter, •••:being hereby adopted by.:the COrgoration-aS.the.-.OriginarsignatUre of such officer arid the original.seal of:the. .„ ...;::-:.•:....Corgbration;.te be valid andbinding upon the Corporation withand the same force effect aS:thbOgh:mantiallyaffixed.7., • -:,...-•-•:-i-. -.:, ..,-:: -• - - ,.. :. : .: .. ••• .. .•,... ........ :,• - . ::.:,.•: -...•.. • •:..:..:' :.•..,•::•. .... •••... .• . •• •. . .:. . • . . . . .. . : .. . " . .. . . .•.. ..: •.•• • i •••• • • • •. •' . .• : . •• . • • • ,• . :, '; ..• • • •• :. ' ,... •• • . . , .... •, ... ... . ... .• •• % . •. , • ,•'• • .: •, • • . • , ... .• .: •., . ... . :. . . .. . . . .. .. .. . :' .-.• IN WITNESS:WHEINTERNATIONALFIDELITY REOF, ' ' INSURANCE COMPANY- and; .:ALLEGHENy:::CASUALTY:::cOMPANY have each executed -pnc.1 • -.: ... ,.... . • ••.••• attested these presents.bn this 22nd day of July,2014. -:. - . : :- . .: • -:- : - •• :: : :-. ::- •• 4 '... : ,:• •..: ..::..: _:, .--.::: ::.-.: •;:-.. '..: -:: • • . . . . . . _ •- • -- - - STATE NEW JERSEY Essex . • ..:, : •-• - .• - .r ...7,-._::,/,„....4. : ,..t.,,,, .. ...... •... 4,..t .:. : . .Q,,, . : .. : . .... . . .. . . .. .. . , . .!. ,... • . .:,....„ •• .•,.,.. , •••• . . .., ..- -. .A. : -. . .._& . -• • , -,-, . -,:. • ,- • • A? tii.,* --- - - - . : •• • • • .i -C h.ief Executhfp Offidpi- international Fidelity -;-• . ::. :'- ,„. g -. -. •:.... . .. . . ':- • . - Insurance Company) t( r and President r. - ,, ; ' ... • • .. „.... „,... ,..: . . •,., . . .. , .. .•• . ..., . ,• , , , .. •. .,.. •: . „: ,, • . • • ... . . On this;22nd-day of July 2014, before me came the individual who executed the Oi-e-deoinb'inStrOrhent,:1.0 me gersdnallY khoWn,and, being by the duly ". •:: . ,Ssworn;••said he is thetherein.described arid authorized officer of.INTERNATIONAL FIDELITY INSURANCE'COMPANY and ALLEGHENY CASUALTY .:. • .. . . ... . .. • ... • ..':''.::.•,COMPANY; that theseals affixed to Said•instrOment,:are the Corporate Seals:of'said Companies;that the said Corporate Seals and his signature were .. , .. . .':(.)•• duly affixed by order of the Boards of Directors of said Companies •,•:.„-:. ,.•:•,. .F- i•,:-.- .:: :.: :::„:::- ,:„.;:.; ...-.--- ::::::•.• ..,::: :. .. .;,•:,•,.: ,.. :: ••-. • . - -;:. '.-. ....f. ::. :: • ' .. - -- . - ..• '.• . •, . .-. • ..-: -.1 . . IN TESTIMONY.WHEREOF,...rhaVeherpOntO set My hand affixed my Official Seal, . . . .. . • -: •: at the City of Newark New Jersey the day and year first above Written. :' - . •- ;;- . ; •-• . .. - -• . . • " • ::, • ...• : :"..• ; • • • PUBLIC ; . ::. ::. - --cit :4-. •:: : - . :: • : . , . „, . .... .. .. .. . ••• . , --, :. ... :: .: • : ' . • ' • - • .. .0., / . . • '. (PA" . '. : • • . A NOTARY PUBLIC OF NEW JERSEY . . • . . .. . :::: .:. •::-.......... •-' - •••••••• - .: ; • •••. ..• -,.: - • :-"•-. : •••:.. :: ••.::.:- ..,...:- ....., .. -..- My„cornrnission Expires April.16,2019 • • : • . • - •-- - ..... c.- . - -•c,-- 0' • • • ' ' ' ' • •• •- ' • • • • - • • ••• ,: '' - :'. • '•- '''0, OF &P. s% • '. - - . . . . , . . . .. ., . .. ,. :, ... , ..• . .. is • ' %%%• -• . . . • • . .. .,• • •:. • .....: . ••, ., . . - - -• - ..-!,,, ,.1,,,, • •• ' - - , • .• -CERTIFICATION ... ..: .- ••• • , ••• - -•'. • ':.-- •,••• ' . .:: . - -. . . .' .,. .I.,":the undersigned officer of INTERNATIONAL:FIDELITY INSURANCE COMPANY and ALLEGHENY CASUALTYCOMPANY do hereby certify that I.have . .. . .. ..: . . forth . -: cOmpaiedthe.foregoing copy of the Power of Attorney and affidavit,and the-copy theSectionsof theBy-LaWs of said Companies as set forth in said Power of Attorney, with the originals on file..in the home office of said companies and that the Sante'are correct-tranSdriPts:-thereOf,and of the whole .-. .• •-• ••• of the said originals,and that the said Power of Attorney has not been revoked and is now in full foroeandeffect... ..: , - ., ... • ::- .• , . - • • • . . ...: . . . . . . .. . .. .. . . . . . . . . . . . . . . . . . . . .._ . .. . .. • • -• .'; • :- • AN TESTIMONY'•WHEREOF, I::have hereunto set myhand this, ::•:,•131- . :-..•”:"::•: ::day of. ..-APTI4..i...?p15 • . :•• . - .. : ::-: . : • ;• :. . .: : . ,• :.. : •." •• . - , •„:. -•.•..-- •. -.: -.. . . .. • , . „ . . .... ... . .., , . . . . . ..., ••. ••• . ..• .. . •,:,,,,;:.,, :f. •;-.. .,:i.,,:. ::,,,,,..:.',..:: : 'i..,:•:-..-1 ...-;.... ,..-:_",,..,:;:-..:.:...,..:,::!•,:,• -,•,;•::,,,,....-....:- .--;.•••,...,:.-,:::::.;: „....•:,::L•;„ '::-.:'.i:.„...:..„1 .;.:.-:2J.,.c:::::.••-...'',., .;:,„:-:j?- ..1:....;1-:=7 ---;::: ...:',:.-:,- -"•:f.:'•:...'. ,. . .;:'.".::•!...t.!':'. ::.•••-' - -:-"•-;•...;:•-:• :::-'.• ••2?-.•• ...i..;:•,..: ::,•,...%ri,',..,.:,•:f,..,..,.,,,,,,...;., „v.:„•,-,:::::...,•,; .:•,•••••::: ,..,,,,.„.....-.-...,„ . „,•:::::.,,,.,:.,„:•,,..,.-,-...;. ,::..::,..2,,...4..„ ,,,:.:.,-.,::,....•-••:•;..-•••:::::!•••:-..,FA›--::•:•'•.• .;,•:>•-•,:.;:...-•:,,•" 7.,,,, ,,,'•:,., ,••••:„:-,•:•t•,,,,::: :.!:2c•-••••••,:::.,-.:•':?,,--2,:::!;:,...:. , ..„,..:,,•••••:.:,-,._. ::.: . ,:,,.: ,•,....,,',..f.,),,,.,•„4,•:ii-j.gl:-,.:4-•••.,..:•,;•.,,:.i. -',::--;:s•;•:• :',"::•.-ii-',::--;•:..-::0''';-;-: ;:•• -.'.•••';?:':i-,..:,.:,?••.,:'''',,,-„:•-•:.- ;:;'s.....i.',. .:. `,.'",‘.1.:: •i? .:'1":.:P':'::•,,,,,:r......,..t'qi;,...e-'';z::',.-.. ."'-',;:..-...."-K.OgilVBItA 48 o'cl\',§s is'i2;-1-ii Se6.Y6thii. nli•;:-:•.-:•,;,, 11?..::•,.,.,_gi:i., g .: ,.2' ;.:'..cf, ••S.' ,..:- -:',':L.Z.i::::.'.. .,%;!t,'.:",-,,,`.4_-•.';'.':.-z ,?.i..:..?,1'::,:,!"4'.:§:icli. j..i!*.iiN•V;'Zk2:i:,)V4-tV:4'',.....-.,',,.,-_, . _.Y..6.-)r.:..,c,!.;,.' 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" ...E.roit,-,...':..i.,;::;---fif,..3,,,'2. 5.4.''e,•OfiI;,ij:.jigi-" S5,.'.c';':'st---.''Z'-_,:gis ",:afk*ksi't.',a::;-'=s-?ka:,W-4.Vi'.;*J:,:f%%)II,;. ':',:fi.,.i.:ji! TRINITY TRANSPORTATION CORPORATION 214 BLYDENBURGHRD ISLANDIA NY 11749 PHONE(631) 342-9673 FAX(631) 342-9676 E-MAIL: JOHNW(a,TTCLL COM April27, 2015 Town Of Southold Re:Hauling of C&D and Single Stream Recyclables from Town of Southold to Town of Brookhaven Landfill. Trinity Transportation Corp. will leave 4 staged 100 cubic yard walking floor trailers at the Town of Southold Transfer Station for the convenience of the town during this contract. Sincerely, John Whitton General Manager 2.0 UNIT PRICE BID SCHEDULE, MATERIALS HAULING SERVICES, SOUTHOLD TOWN, NEW YORK The undersigned hereby submits the following prices bid to furnish C&D and Single Stream Haul Services, to Southold Town,New York for the term May 18, 2015 through May 17, 2018 2.1 TASK 1: C&D HAULED TO BROOKHAVEN LF 2.1.1 MODE OF TRANSPORT Please indicate the transportation method(s)proposed for providing services for this task under this Agreement, as follows: Vehicle Type (e.g.; roll-off, tractor-trailer, etc): T('c,ear Trc:lc,c. Container Size (volume): 2.1.2 C&D HAUL SERVICES PRICING Year One The Haul Service applicable unit price (i.e., price per truckload) for AGREEMENT YEAR ONE (1) (@ May 18, 2015 —May 17, 2016) is Fblrg. /JiJN DR ED rwE vTY (in words) dollars and No cents ($ �ZO. ). (CDC1) (in numerals) for an estimated /35 i- loads in the AGREEMENT YEAR(CDT1). (#of loads in numerals) Total Year One C&D Trucking Price (CDC1 x CDT1): 56700. (TCDC1) Year Two The Haul Service applicable unit price (i.e., price per truckload) for AGREEMENT YEAR TWO (2) (@ May 18, 2016—May 17, 2017) is /u;¢.. /JvNDR.eo T ii2.7V (in words) dollars and Aro cents ($ �3D.° ). (CDC2) (in numerals) for an estimated /35 4- loads in the AGREEMENT YEAR(CDT2). (#of loads in numerals) Total Year Two C&D Trucking Price(CDC2 x CDT2): 58oSe. (TCDC2) 23 Town of Southold Bid—Materials Hauling Services 2.1.2 C&D HAUL SERVICES PRICING (cont'd) The Haul Service applicable unit price (i.e., price per truckload) for OPTION YEAR ONE (1) (@ May 18, 2017—May 17, 2018) is I OuR. N uvDRED r/1/R.TY (in words) dollars and Na cents ($ N30 ). (CDC3) (in numerals) for an estimated /35 loads in the OPTION YEAR(CDT3). (#of loads in numerals) Total Year Three C&D Trucking Price (CDC3 x CDT3): 58050. (TCDC3) TASK 1 EVALUATION BID PRICE: TOTAL 2-YEAR COST FOR C&D TRUCKING: (Add Year 1 and Year 2 totals above. Enter here and in AGREEMENT BID PRICE EVALUATION box on page 27): O1IE NvArbab FOWiTEEN 7?IDPSs9WO .s—EVEN N vAdV.¢..O F,F'rY — (in words) /i4, 75o (in numerals) AVERAGE 2-YEAR TRUCKLOAD COST FOR C&D TRUCKING: (TCDC1 +TCDC2) (CDT1 + CDT2) _ 4126 m/ (in numerals) • • 24 Town of Southold Bid—Materials Hauling Services 2.2 TASK 2: SINGLE STREAM RECYCLABLES TO TOWN OF BROOKHAVEN MRF 2.2.1 MODE OF TRANSPORT Please indicate the transportation method(s)proposed for providing services for this task under this Agreement, as follows: Vehicle Type (e.g., roll-off, tractor-trailer, etc): 7rc.crer Tres:l.,A_ Container Size (volume): (bb C.44;e, VA,L 5 2.2.2 SINGLE STREAM HAUL SERVICES PRICING Year One The Haul Service applicable unit price (i.e., price per truckload) for AGREEMENT YEAR ONE (1) (@ May 18, 2015—May 17, 2016) is Fbt.'L ,yun/DR0-D Ti wrY (in words) Dollars and NO cents ($ 4E24°—` ). (SSC1) (in numerals) for an estimated 3 S + loads in the AGREEMENT YEAR(SST1). (#of loads in numerals) Total Year One SS Trucking Price (SSC1 x SST1): POO. (TSSC1) Year Two The Haul Service applicable unit price (i.e., price per truckload) for AGREEMENT YEAR TWO (2) (@ May 18, 2016—May 17, 2017) is Point # vV6 LO T//ie 7y (in words) dollars and Ho cents ($ 171.3c).°2 ). (SSC2) (in numerals) for an estimated 350 f- loads in the AGREEMENT YEAR(SST2). (#of loads in numerals) Total Year Two SS Trucking Price(SSC2 x SST2): /5o SOO. (TSSC2) • 25 Town of Southold Bid—Materials Hauling Services 2.2.2 SINGLE STREAM HAUL SERVICES PRICING (cont'd) The Haul Service applicable unit price (i.e.,price per truckload) for OPTION YEAR ONE (1) (@ May 18, 2017—May 17, 2018) is O(i€- ilovskt2t, T/-llQ7y (in words) dollars and WO cents ($ 413o ). (SSC3) (in numerals) for an estimated 350 + loads in the OPTION YEAR(SST3). (#of loads in numerals) Total Year Three SS Trucking Price (SSC3 x SST3): /5o,Soo, (TSSC3) TASK 2 EVALUATION BID PRICE: TOTAL 2-YEAR COST FOR SS TRUCKING: (Add Year 1 and Year 2 totals above. Enter here and in AGREEMENT BID PRICE EVALUATION box on page 27): iiV0 /WW1)itaZ A!/,t2.7 Y .$ -1/6-4/ 72VO OSp!ttz, (in words) Fi✓E / i Oi d 297$00, (in numerals) AVERAGE 2-YEAR TRUCKLOAD COST FOR SS TRUCKING: (TSSC1 +TSSC2) (SST1 +SST2) = FOUR-t-114.102.0 D fl4 V 'N F1Ve. ' 611---- • (in numerals) 26 ' Town of Southold Bid—Materials Hauling Services 3.0 AGREEMENT BID PRICE EVALUATION: TASK 1 EVALUATION BID PRICE(C&D): //t/ 750. .° (In numerals) TASK 2 EVALUATION BID PRICE (SS): 2-97,Soo (in numerals) • TOTAL AGREEMENT COST: X72+ 250' (in numerals) SIGNATURE BLOCK The undersigned hereby submits the foregoing prices to furnish Materials Hauling Services as described in this solicitation: Bidder: Tt'+n;ky rrc,.ripritc;D"1 Cb le a"'' atxdordka.3(( gz -2-Sk..s1:a i-.' u71-9 Firm-Corporatio/ Address By: L,./ i fir I/-27-45 Signature -Authorized Representative Date Print: /IV CIi'! 1 r it-Wray , SP GSI. Title 27 Town of Southold Bid—Materials Hauling Services APPENDIX A—SUBCONTRACTORS (if applicable) The Bidder hereby states that it proposes, if awarded an Agreement to use following haul subcontractors on this project. Subcontractor/ Contract Trade Individual Address Phone# Specialties 1. 2. klIA 3. 4. 5. Name ; -rravorr4r:..) By: i� , Date: -3-7-1. (Authorized Signature) NOTE: If blank not applicable, fill in with N/A 29 Town of Southold Bid—Materials Hauling Services APPENDIX B—FORM OF PERFORMANCE BOND (if required) Bond No. KNOW ALL MEN BY THESE PRESENTS, that (hereinafter called the "principal") and (hereinafter called the "Surety") are held and firmly bound to the Town of Southold (hereinafter called the "Owner") in the full and just sum of dollars (TBD) good and lawful money of the United States of America, for the payment of which sum of money, well and truly to be made and done, the Principal binds himself, his heirs, executors, administrators and assigns and the Surety binds itself, its successors and assigns,jointly and severally, firmly by these presents. WHEREAS, the Principal has entered into a certain written Agreement bearing date on the day of , 20 , with the Owner for the Town of Southold construction debris and recycled newspaper Haul Services, a copy of which Agreement is annexed to and hereby made part of this bond as though herein set forth in full. NOW, THEREFORE, the conditions of this obligation are such that if the Principal, his or its representatives or assigns, shall well and faithfully comply with and perform all the terms, covenants and conditions of said Agreement or his (their, its)part to be kept and performed and all modifications, amendments, additions and alterations thereto that may hereafter be made, according to the true intent and meaning of said Agreement, and shall fully indemnify and save harmless the Owner from all cost and damage which it may suffer by reason of failure so to do, and shall fully reimburse and repay the Owner for all outlaw and expense which the Owner may incur in making good any such default, and shall protect the said Owner against, and pay any and all amounts, damages, costs and Judgments which may or shall be recovered against said Owner or its officers or agents or which the said Owner may be called upon to pay to any person or corporation by reason of any damages arising or growing out of the doing of said work, or the repair of maintenance thereof, or the manner of doing the same, or the neglect of the said Principal, or his (their, its) agents or servants or the improper performance of the said work by the said Principal, or his (their, its) agents or servants, or the infringement of any patent or patent rights by reason of the use of any materials furnished or work done as aforesaid or otherwise, then this obligation shall be null and void, otherwise to remain in full force and effect; Performance Bond Appendix B Page 1 of 2 30 Town of Southold Bid—Materials Hauling Services PROVIDED, HOWEVER,the Surety, for value received hereby stipulates and agrees, if requested to do so by the Owner, fully perform and complete the work mentioned and described in said Agreement, pursuant to the terms, conditions, and covenants thereof, if for any cause the Principal falls or neglects to so fully perform and complete such work and the Surety further agrees to commence such work of completion within ten(10) calendar days after written notice thereof from the Owner and to complete such work within ten(10) calendar days from the expiration of the time allowed the Principal in the Agreement the completion thereof; and further PROVIDED, HOWEVER, the Surety, for value received, for itself and its successors and assigns, hereby stipulates and agrees that the obligation of said Surety and its bond shall be in no way impaired or affected by an extension of time, modification, work to be performed thereunder, or by any payment thereunder before the time required herein, or by any waiver of any provisions thereof, or by any assignment, subletting or other transfer of any work to be performed or any monies due or to become due thereunder; and said Surety does hereby waive notice of any and all of such extensions, modifications, omissions, additions, changes, payments, waivers, assignments, subcontracts and transfers, and hereby expressly stipulates and agrees that any and all things done and omitted to be done by and in relation to assignees, subcontractors, and other transferees shall have the same effect as to said Surety as though done or omitted to be done be or in relation to said Principal. IN WITNESS WHEREOF, the Principal has hereunto set his (their, its) hand and seal and the Surety has caused this instrument to be signed by its , and its corporate seal to be hereunto affixed this day of 20 Principal (If Corporation add By: Seal and Attestation) Attest: Surety (If Corporation add By: Seal and Attestation) Attest: Address of Surety Performance Bond Appendix B Page 2 of 2 • 31 WINTERS ER*S. WASTE SYSTEMS April 30, 2015 Office of the Town Clerk Southold Town Hall 53095 Main Road Southold,New York 11971 Re: Bid for Materials Hauling Services Due April 30, 2015 at 2:00 PM 4.2 Supplemental Information (i) Dear Sir/Madam: This is to confirm that Winters Bros. Hauling of Long Island, LLC has or will acquire all manpower, materials and supplies, mobile equipment, etc.,necessary to provide the Town with all services sought under the Agreement. Sincerely, Mar Troiano Business Development 1198 PROSPECT AVENUE, WESTBURY, NY 11590 0: (516) 937-0900 0: (631) 491-4923 F: (516) 334-3205 2.0 UNIT PRICE BID SCHEDULE, MATERIALS HAULING SERVICES, SOUTHOLD TOWN, NEW YORK The undersigned hereby submits the following prices bid to furnish C&D and Single Stream Haul Services,to Southold Town,New York for the term May 18, 2015 through May 17, 2018 2.1 TASK 1: C&D HAULED TO BROOKHAVEN LF 2.1.1 MODE OF TRANSPORT Please indicate the transportation method(s)proposed for providing services for this task under this Agreement, as follows: Vehicle Type (e.g.,roll-off,tractor-trailer, etc): -Tra-c.-cmr -=-1R---r,..;,1-e,✓ Container Size(volume): 100 2.1.2 C&D HAUL SERVICES PRICING Year One The Haul Service applicable unit price(i.e.,price per truckload) for AGREEMENT YEAR ONE (1) (@ May 18, 2015-May 17, 2016)is aur/lbwcQr- j P;®cai �oc.c_✓ (in words) dollars and ✓N o cents ($ Y'-/'/• `7c2 ). (CDC1) (in numerals) for an estimated /L/7 loads in the AGREEMENT YEAR(CDT1). (#of loads in numerals) Total Year One C&D Trucking Price(CDC1 x CDT1): ' c'U (TCDC1) Year Two The Haul Service applicable unit price (i.e.,price per truckload) for AGREEMENT YEAR TWO (2) (@ May 18, 2016-May 17, 2017) is cp,s,,h(Anog e_ef�i"KI-)/-S()C (in words) dollars and 4-u/. n 4— cents ($ `/ a 0 ). (CDC2) (in numerals) for an estimated / '7 loads in the AGREEMENT YEAR(CDT2). (#of loads in numerals) Total Year Two C&D Trucking Price (CDC2 x CDT2)'6�J ,5-3 l LI v (TCDC2) 23 Town of Southold Bid Materials Hauling Services 2.1.2 C&D HAUL SERVICES PRICING (cont'd) The.Haul Service applicable unit price (i.e.,price per truckload) for OPTION YEAR ONE (1) (@ May 18, 2017—May 17, 2018)is rocA.►r &viecP ( 1.-i (in words) dollars and ��d tri► cents ($ r/59 e ' ). (CDC3) (in numerals) for an estimated l f 7 loads in the OPTION YEAR(CDT3). (#of loads in numerals) - Total Year Three C&D Trucking Price (CDC3 x CDT3): 7/, C7' (TCDC3) TASK 1 EVALUATION BID PRICE: TOTAL 2-YEAR COST FOR C&D TRUCKING: (Add Year 1 and Year 2 totals above. Enter here and in AGREEMENT BID PRICE EVALUATION box on page 27): 00 apt c1 c(✓REM rI y- _-ee-I/l Dct"Sc-vr`l 5,2-v~ v vt el-,<€4 4 s4-' " (in words) (in numerals) AVERAGE 2-YEAR TRUCKLOAD COST FOR C&D TRUCKING: (TCDC1 +TCDC2) (CDT1 + CDT2) _ 10 (in numerals) - 24 Town of Southold Bid—Materials Hauling Services 2.2 - TASK 2: SINGLE STREAM RECYCLABLES TO TOWN OF BROOKHAVEN MRF 2.2.1 MODE OF TRANSPORT Please indicate the transportation method(s)proposed for providing services for this task under this Agreement, as follows: Vehicle Type (e.g., roll-off,tractor-trailer, etc): Iro. „r = i'Le-4r— Container _Container Size (volume): \ UCS 2.2.2 SINGLE STREAM HAUL SERVICES PRICING Year One The Haul Service applicable unit price (i.e.,price per truckload) for AGREEMENT YEAR ONE (1) (@ May 18, 2015—May 17, 2016) isre;( AUAnisQ„--eX4��-- c� (in words) Dollars and cents ($ (J /e/ •cc" ). (SSC1) (in numerals) for an estimated 3S® loads in the AGREEMENT YEAR(SST1). (#of loads in numerals) d d Total Year One SS Trucking Price(SSC1 x SST1): `t /S-57 �c7D� (TSSC1) Year Two The Haul Service applicable unit price (i.e.,price per truckload) for AGREEMENT YEAR TWO (2) (@ May 18, 2016—May 17, 2017)is f564vi1 tAa ,:ezX 5 r' � ‘)c. (in words) dollars and +(A1 cents ($ '-/44 `a`D ). (SSC2) (in numerals) for an estimated 36-0 loads in the AGREEMENT YEAR(SST2). (#of loads in numerals) aco Total Year Two SS Trucking Price (SSC2 x SST2): /631 176/ (TSSC2) 25 Town of Southold Bid—Materials Hauling Services 2.2.2 SINGLE STREAM HAUL SERVICES PRICING (cont'd) The Haul Service applicable unit price (i.e.,price per truckload) for OPTION YEAR ONE (1) (@ May 18, 2017—May 17, 2018) is K ctr k.c,cQ,r.-eite4L4 (in words) dollars and r i o o cents ($ 'tag (s"7 ). (SSC3) (in numerals) for an estimated 5-b loads in the OPTION YEAR(SST3). (#of loads in numerals) Total Year Three SS Trucking Price (SSC3 x SST3): / /743 a - sr? (TSSC3) TASK 2 EVALUATION BID PRICE: TOTAL 2-YEAR COST FOR SS TRUCKING: (Add Year 1 and Year 2 totals above. Enter here and in AGREEMENT BID PRICE EVALUATION box on page 27): (in words) (in numerals) AVERAGE 2-YEAR TRUCKLOAD COST FOR SS TRUCKING: (TSSC1 +TSSC2) (SST1 +SST2) = �6 v/ (in numerals) 26 Town of Southold Bid–Materials Hauling Services 3.0 AGREEMENT BID PRICE EVALUATION: TASK 1 EVALUATION BID PRICE (C&D): j/33 f 1?q (in numerals) TASK 2 EVALUATION BID PRICE(SS): s,sl7O (in numerals) TOTAL AGREEMENT COST: �j J 3- , P�v (in numerals) SIGNATURE BLOCK The undersigned hereby submits the foregoing prices to furnish Materials Hauling Services as described in this solicitation: Bidder: tr3' AP--v B"o _ 14 L.A Zia., Lr r?D Lt c /2 QS �'ro r ffet1- /we we4-17s u,.y . '1 19% Firm-Corporation ( U Address By: L4/2¶11 Signature -Authorized Representative Date Print: Q-IZ TK ti i A Y o i ecs (� b.cwd Title 27 Town of Southold Bid—Materials Hauling Services APPENDIX A—SUBCONTRACTORS (if applicable) The Bidder hereby states that it proposes, if awarded an Agreement to use following haul subcontractors on this project. Subcontractor/ Contract Trade Individual Address Phone# Specialties 1. 2. 3. 4. 5. Name of Bidder: By: Date: (Authorized Signature) NOTE: If blank not applicable, fill in with N/A 29 Town of Southold Bid—Materials Hauling Services APPENDIX B—FORM OF PERFORMANCE BOND (if required) Bond No. KNOW ALL MEN BY THESE PRESENTS,that (hereinafter called the "principal") and (hereinafter called the "Surety") are held and firmly bound to the Town of Southold (hereinafter called the "Owner") in the full and just sum of dollars (TBD) good and lawful money of the United States of America, for the payment of which sum of money, well and truly to be made and done,the Principal binds himself, his heirs, executors, administrators and assigns and the Surety binds itself, its successors and assigns,jointly and severally, firmly by these presents. WHEREAS,the Principal has entered into a certain written Agreement bearing date on the day of , 20 , with the Owner for the Town of Southold construction debris and recycled newspaper Haul Services, a copy of which Agreement is annexed to and hereby made part of this bond as though herein set forth in full. NOW, THEREFORE,the conditions of this obligation are such that if the Principal,his or its representatives or assigns, shall well and faithfully comply with and perform all the terms, covenants and conditions of said Agreement or his (their, its) part to be kept and performed and all modifications, amendments, additions and alterations thereto that may hereafter be made, according to the true intent and meaning of said Agreement, and shall fully indemnify and save harmless the Owner from all cost and damage which it may suffer by reason of failure so to do, and shall fully reimburse and repay the Owner for all outlaw and expense which the Owner may incur in making good any such default, and shall protect the said Owner against, and pay any and all amounts, damages, costs and Judgments which may or shall be recovered against said Owner or its officers or agents or which the said Owner may be called upon to pay to any person or corporation by reason of any damages arising or growing out of the doing of said work, or the repair of maintenance thereof, or the manner of doing the same, or the neglect of the said Principal, or his (their, its) agents or servants or the improper performance of the said work by the said Principal, or his (their, its) agents or servants, or the infringement of any patent or patent rights by reason of the use of any materials furnished or work done as aforesaid or otherwise,then this obligation shall be null and void, otherwise to remain in full force and effect; Performance Bond Appendix B Page 1 of 2 30 Town of Southold Bid—Materials Hauling Services PROVIDED, HOWEVER, the Surety, for value received hereby stipulates and agrees, if requested to do so by the Owner, fully perform and complete the work mentioned and described in said Agreement, pursuant to the terms, conditions, and covenants thereof, if for any cause the Principal falls or neglects to so fully perform and complete such work and the Surety further agrees to commence such work of completion within ten(10) calendar days after written notice thereof from the Owner and to complete such work within ten(10) calendar days from the expiration of the time allowed the Principal in the Agreement the completion thereof; and further PROVIDED, HOWEVER,the Surety, for value received, for itself and its successors and assigns, hereby stipulates and agrees that the obligation of said Surety and its bond shall be in no way impaired or affected by an extension of time, modification, work to be performed thereunder, or by any payment thereunder before the time required herein, or by any waiver of any provisions thereof, or by any assignment, subletting or other transfer of any work to be performed or any monies due or to become due thereunder; and said Surety does hereby waive notice of any and all of such extensions, modifications, omissions, additions, changes,payments, waivers, assignments, subcontracts and transfers, and hereby expressly stipulates and agrees that any and all things done and omitted to be done by and in relation to assignees, subcontractors, and other transferees shall have the same effect as to said Surety as though done or omitted to be done be or in relation to said Principal. IN WITNESS WHEREOF,the Principal has hereunto set his (their, its)hand and seal and the Surety has caused this instrument to be signed by its , and its corporate seal to be hereunto affixed this day of 20 • Principal (If Corporation add By: Seal and Attestation) Attest: Surety (If Corporation add By: Seal and Attestation) Attest: Address of Surety Performance Bond Appendix B Page 2 of 2 31 WINTERS BR.S. WASTE SYSTEMS April 28, 2015 Town of Southold Office of the Town Clerk 53095 Main Road Southold, NY 11971 Re: Materials Trucking Services of C&D and Comingled Recyclables To Whom It May Concern: This letter is in response to the requested financial information of the above referenced bid. The Winters family began doing business on Long Island in 1954. The family grew their business into Long Island's largest waste and recycling company until they sold to Progressive Waste in 2007. The family had a five year non-competition agreement on Long Island, so in that period of time they purchased a company in Connecticut and built it from an unprofitable losing entity into a tremendous success story. That company continues to flourish in Connecticut. When the opportunity presented itself, Winters reentered the Long Island Marketplace by purchasing Detail Carting, a company based in Bohemia, in early 2014. In the fall of 2014, Winters began working on repurchasing the company it sold to Progressive back in 2007. The transaction was closed effective March 1, 2015 with the assistance of our financial partners Clairvest Financial and Comerica B'ank, and the Winters family once again owns and operates the premier waste and recycling company on Long Island. The company does not have financial records for the past three years on Long Island, so please consider the past history and the strong financial position it is in today when considering meeting your bidding criteria. I am happy to answer any questions you may have on behalf of Winters Bros. Sincerely, Thomas Ferro, CPA Chief Financial Officer 1198 PROSPECT AVENUE, WESTBURY, NY 11590 0: (516) 937-0900 0: (631) 491-4923 F: (516) 334-3205 .tn 1f, N W„c1`p! f1S r'S114'ZIO r e 4 V rtSI;v-P • NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION II L.P 4-14 —qi U . 1� ,/ AIL' • DIVISION OF MATERIALS MANAGEMENT PART 364• WASTE TRANSPORTER PERMIT NO. 1A-7.28. • `• ,N • rrn Cess Pursuant to Article 27,Titles 3 and 15 of the Environmental Conservation Law and 6 NYCRR 364 PERMIT ISSUED TO: • PERMIT TYPE: b �r'°r,`Tr PROGRESSIVE WASTE SOLUTIONS OF LI.; INC: , ' 0 NEW 1198 PROSPECT AVENUE ® RENEWAL • WESTBURY, NY 11.590 - 0 MODIFICATION CONTACT NAME: KRISTEN ROOS EFFECTIVE DATE: 07/23/2014 ' COUNTY: . NASSAU • EXPIRATION DATE: 07/22/2015 , TELEPHONE NO: (516)937-0900 US EPA ID NUMBER: 1 AUTHORIZED WASTE TYPES BY DESTINATION FACILITY: The Permittee is Authorized to Transport the Following Waste Type(s)to the Destination Facility listed: .Destination Facility Location Waste Type(s) Note. 110 SAND COMPANY CLEAN FILL MELVILLE,NY Non-Hazardous Industrial/Commercial • DISPOSAL • • Babylon Resource Recovery Facility • West Babylon,NY, Non-Hazardous Industrial/Commercial CLEAR BROOK(FORMERLY RESIDUAL DEER PARK,NY Non-Hazardous Industrial/Commercial , • MANAGEMENT SERVICES,INC.) Petroleum Contaminated Soil Tully EnvironmentalFLUSHING.,NY Non-Hazardous Industrial/Commercial 1 . Sludge from Sewage or Water Supply Treatment Plant • I • • • NOTE:By acceptance of this permit,the permittee agrees that the permit is contingent upon strict compliance with the Environmental Conservation Law,all applicable regulations,and the General Conditions printed on the back of . this page. ADDRESS: New York State Department of Environmental Conservation ' Division of Materials Management-Waste Transporter Program 625 Broadway,9th Floor Albany,NY 12233-7251 . 0 AUTHORIZED SIGNATURE: 44 ^, ,, 4 + "� Date: tO / a7/ 11-4s • h: ,... .,. W,;1-.61%':' (1/". 51".7PAGE 1 OF 2 This•pei mit is not valid until the . effective date listed bn the permit • NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION • DIVISION OF MATERIALS MANAGEMENT • PART 364 ' • WASTE TRANSPORTER PERMIT NO. 1A-728 • Pursuant to Article 27,Titles 3 and 15(gibe Environmental Conservation Law and 6 NYCRR 364 PERMIT ISSUED TO: PERMIT TYPE: PROGRESSIVE WASTE SOLUTIONS OF LI., INC. 0 NEW 1198 PROSPECT AVENUE ® RENEWAL • WESTBURY, NY 11590 . ❑ MODIFICATION • CONTACT NAME: KRISTEN ROOS •• EFFECTIVE DATE: 07/23/2014 COUNTY NASSAU EXPIRATION DATE: 07/22/2015 TELEPHONE NO: (516)937-0900 US EPA ID NUMBER: ' AUTHORIZED VEHICLES: The Permittee is Authorized to Operate the Following Vehicles to.Transport Waste: (Vehicles enclosed in<>'s are authorized to haul Residential Raw Sewage and/or Septage only) • 4(Four)Permitted Vehicle(s) • NY 29912JK NY 36153MB NY 36644JV NY 60282JV • End of List • • • • • • • • • • • • PAGE 2 OF 2 •• • . e_ rA S V MV. " s.:!...r +> IH 0 t v" P,, r,":7-P,..., . a Els, - ,. .a fi,.YEARI .' .44:101A: ''' iestbury , ':::: 37 ,",_ 400350 1M2AG11C44M012449 RO 21583MG 40963JS 2004 MACK Westbury .,; 400354 1 M2AG11 C86M033582 RO 21582MG 37468JU 2006 MACK Holtsville +;•` ,.; 400355 1 M2AG11 C36M033599 RO 47325MG 60282JV 2006 MACK Westbury . 400358 2FZXKMDB8YAF13871 RO 44471MG 36403JV 2000 STERL Westbury :.:.,347:x,• 4. 400359 1M2P324C83M067170 RO 47310MG 49110JW 2003 MACK Westbury - •'' 400362 1M2P267CO2M063019 RO 21537MG 76487JW 2002 MACK Holtsville '`• ' _::1;::- :•: 400363 1M2P267CO2M063022 RO 47301MG 76458JW 2002 MACK Westbury Ell352.:-''-:: 400364. 1M2P267C11M061679 RO 47300MG 64254MC 2001 MACK Westbury ,:;r354_.:,•,:.. 400366 1M2AG11CX2M001937 RO 21536MG 36415JV 2002 MACK Holtsville 400367 1 M2AGI 1 CX3M005763 RO 44473MG 36644JV 2003 MACK Holtsville :.':•:,''.;`;';,'I.:".':.: 400368 1 M2AG11 CX6M029906 RO 44472MG 36580JV 2006 MACK Westbury 400375 1M2P268C52M064066 RO 44478MG 88711JV 2002 MACK Westbury :. -,'•,:.,, ,1;::•::.•:f.,:.`<:_' 400376 1M2P267C72M063020 RO 21535MG 76457JW 2002 MACK Babylon 1 `•`:"• 400381 1 M2P267C31 M058329 RO 44461 MG 88945JV 2001 MACK Holtsville 4::•'r`i '- 400382 1M2P268C9YM049532 RO 47302MG 88946JV 2000 MACK ::=:• :' 400559 1 M2AX04C68M004977 RO 44365MG 88663KA 2008 MACK Westbury ,':359 Holtsville :-- ,' 400631 1 M2AX13CX8M001149 RO 26767MD .2008 MACK Holtsville '>,;'`, ? 400641 2FZHAZCV27AY45929 RO 44450MG 26794MD 2007 STERL Babylon .g'; _:':::,•: :_,:• 400721 1M2AX04C1CM011649 RO 44467MG 31695MB 2012 MACK Babylon ::;320:;'- :'; 400722 1M2AX04C8CM011650 RO 44468MG 31694MB 2012 MACK Babylon . • 400723 1 M2AX04CXCM011651 RO 44466MG 31693MB 2012 MACK Babylon ::.':.1,006_•.; 500049 1HSWXAXR04J019008 TRACTOR 21318TC 23424PC 2004 INTER Babylon )1007 500050 1HSWXAXR24J019009 TRACTOR 15141TC 15141TC 2004 INTER Babylon ,:,1000:::; 500052 1MlAT04YX7M005379 TRACTOR 14481TC 14481TC 2007 MACK Holtsville :.2;70122, 500055 1M1AT04Y67M005380 TRACTOR 21305TC 14492TC 2007 MACK Babylon cj=: ;`1013;:-;, 500056 1M1AT04Y87M005378 TRACTOR 21306TC 14491TC 2007 MACK Babylon 1 .14,.; 500057 1M 1AK06Y16N008664 TRACTOR 21304TC 25415PC 2006 MACK Babylon ,: ;;.,1;01;7,::,;,. , 500060 1 M1 AK06Y37N022230 TRACTOR 21320TC 14485TC 2007 MACK Babylonx,:::.;1018:-,, ,•;,; 500061 IM1AK06Y57N022231 TRACTOR 21308TC 25416PC 2007 MACK Babylon -i0119;`,...;' 500062 1M1AK06Y77N022232 TRACTOR 21307TC 14490TC 2007 MACK Babylon :.2000.; 600218 1S12E8484RD363619 TRAILER AM59396 AM59396 1994 STRICK Babylon ';'/•:,';.2006:,`..; 600224 1 NUMT28Z8YMAA0537 TRAILER AF23733 AF23734 2000 BENSON Babylon ;: •2007;�,_ •,: 600225 1S8AL4521T0009027 TRAILER AN20995 AN20995 1996 SUMMIT Babylon '4,:•!.•":0:1,0;',,,:';;1600228 1S8AL452XS0008974 TRAILER AK64201 AK64201 1995 SUMMIT Babylon .:- 2012 r 600230 2K9WF1L286H035425 TRAILER AP81938 AP81938 2006 TITAN Babylon ::;.2013,`':; 600231 1S94S45295M006027 TRAILER AR51867 AR51867 2005 J&M Babylon ? 20.14. =:. 600232 5EWWA482061254109 TRAILER AR55858 AR55858 2006 STECO Babylon •;•:;-::2015';.--';-i 600233 5EWWA452361254108 TRAILER AR55859 AR55859 2006 STECO Babylon •'2016Y 600234 5EWWA482561254056 TRAILER AR55900 AR55900 2006 STECO Babylon ;:,:.2019 600237 5EWWA482671254259 TRAILER AS27877 AS27877 2007 STECO Babylon • J'.2021 :a''.. 600239 5EWWA482471254261 TRAILER AS27876 AS27876 2007 STECO Babylon 600294 R739730 TRAILER AV56812 AV56812 1974 BROWN Babylon 600295 1 GRDM9028HM053907 TRAILER AV56813 AV5681 3 1988 GREAT DANE Babylon . _ - 600296 1GRDM9028HM053904 TRAILER AV56723 AV56723 1988 GREAT DANE Babylon600473 1S12E8483KD314398 TRAILER 1852367 1952367(ME) 1989 STRICK Babylon ' : 600552 1JJV532WOXL575886 TRAILER BG18310 BF53932 1999 WABASH Babylon 600553 1JJV532W7YL655574 TRAILER BG18311 BF53933 2000 WABASH Holtsville •• - - 1H5P04225JM061501 TRAILER BG18312 BG14958 1988 FRUE Westbury 5MAMN5321 FCO29259 TRAILER 2016 MACK Jessica Lou 4/22/2015WB TRUCK.xlsx Page 3 #12193 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK. TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in • said Newspaper once each week for 1 week(s), successfully commencing on the 16th day of April, 2015. ,/,,,t4.7 Principal Clerk Sworn to before me this day of 2015. LEGAL NOTICE:" • NOTICE TO BIDDERS. NOTICE IS HEREBY GIVEN, in accordance with the provisions of Sec- ' tion 103 of the General Municipal Law, ' • CHRISTINA VOLINSKI that sealed bids are sought and request- ed for Materials Hauling Services by the NOTARY PUBLIC-STATE OF NEW YORK Town of Southold for one year.Speci- NO. 01V06105050 fications and bid proposal form may Qualified In Suffolk County be obtained at the Office of the Town I Clerk,Town of Southold;Town Hall,P0 My Commission Expires February 28, 2016 Box 1179,53095 Main Road,Southold, 'New York 11971. The sealed bid.will be received by the Town Clerk,at the Southold Town Hall,PO Box 1179,53095.Main Road, 'Southold, New York, until 2:00 P.M., Thursday,April 30 at which time they will be opened and read aloud in public. • 'The Town Board of the Town of South- old reserves the right to reject any'and ; all bids and waive any and all informali- ties in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be•signed and sealed in envelopes plainly marked"Bid on Ma- 1 terials Hauling Services",and submitted to the Office of the Town Clerk.The bid ! price shall not include any tax,federal, , state,or local,from which the Town of Southold is exempt. Dated:April 7,2015 .ELIZABETHA.NEVILLE SOUTHOLD TOWN CLERK 12193-1T 4/16 • STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE,Town Clerk of the Town of Southold,New York being duly sworn, says that on the 13th day of April , 2015, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County,New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York. Bid for Materials Hauling i .� fi , 0lizabeth A. Neville outhold Town Clerk Sworn before me this l_13th day of Apr' , 2015. o Notary Public LYNDA M. RUDDER Notary Public,State of New York No.01 RU6020932 Qualified in Suffolk County Commission Expires March 8,2011 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for Materials Hauling Services by the Town of Southold for one year. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold,New York 11971. The sealed bid will be received by the Town Clerk, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York, until 2:00 P.M., Thursday, April 30 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Materials Hauling Services", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated:April 7, 2015 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK * * * PLEASE PUBLISH ON APRIL 16, 2015 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck BIDDER'S SOLICITATION MATERIALS HAULING SERVICES AGREEMENT DOCUMENTS TOWN OF SOUTHOLD STATE OF NEW YORK TOWN OF SOUTHOLD Prepared by: Solid Waste Management District P.O. Box 962 Cutchogue,NY 11935 April 2015 TABLE OF CONTENTS NOTICE TO BIDDERS 4 GENERAL SERVICES SOUGHT 5 BID INSTRUCTIONS 6 GLOSSARY OF TERMS 7 SECTION A- SUBMISSION REQUIREMENTS 9 1.0 Project Purpose 9 2.0 Schedule 9 3.0 Examination Of Agreement Documents 9 4.0 Information to be Submitted 10 4.1 Contractual Bid 10 4.2 Supplemental Information 10 5.0 Bid Format 10 6.0 Submission of Bid 10 7.0 Execution Of Agreement 11 8.0 Consideration Of Bids 11 9.0 Selection Of Contractor 11 10.0 Acceptance of Bid 11 11.0 Assignment 12 12.0 Insurance and Bonds 12 12.1 Insurance 12 12.2 Bonds 12 13.0 Indemnity (Hold Harmless) 12 14.0 Payments 13 15.0 Default 13 16.0 Term of Agreement 13 17.0 Rights and Options 13 SECTION B - BID SPECIFICATION 14 1.0 Requirements 15 2.0 Program Goals and Objectives 15 3.0 Character and Amounts of Materials 15 3.1 Quantities-C&D 15 3.2 Quantities- SS 15 3.3 Non-Compliance Waste 16 4.0 Schedule of Cutchogue Transfer Station • 16 5.0 Program Activities 16 5.1 Contractor Responsibilities 16 5.2 Town Responsibilities 17 5.3 Routing Mode 17 5.4 Town of Southold Accident and Damage Policy 17 6.0 NYSDEC Part 360 Permit to Operate 18 7.0 Compensation 18 8.0 Safety and Health Regulations 18 9.0 Contacts 18 2 11.0 Supporting Data 18 SECTION C—CONTRACTOR BID FORM 19 1.0 General Bid Statement 20 2.0 Unit Price Bid Schedule 23 2.1 C&D Hauled to Brookhaven LF 2.1.1 Mode of Transportation 23 2.1.2 C&D Haul Services Pricing 23 2.2 Single Stream Hauled to Brookhaven MRF 25 2.2.1 Mode of Transportation 25 2.2.2 Single Stream Haul Services Pricing 25 3.0 Agreement Bid Price Evaluation 27 4.0 Signature Page 27 SECTION D—APPENDICES 28 Appendix A—Subcontractors 29 Appendix B—Performance Bond 30 3 NOTICE TO BIDDERS MATERIALS TRUCKING SERVICES The Town of Southold will receive sealed bids for materials trucking services for the items identified herein (i.e., construction and demolition debris (C&D) and single stream recyclables (SS) consisting of tin/aluminum cans, glass and plastic containers, cardboard, newspaper, mixed paper, and other acceptable residential recyclables, such bids to then be opened and publicly read aloud. The trucking services sought by the Town will involve moving C&D and COM collected at the Town's waste and recycling Transfer Station on Cox Lane in Cutchogue, NY to one or more specified destinations. THIS SOLICITATION SEEKS TRUCKING SERVICE(S) ONLY. NO DISPOSAL OR RECYCLING SERVICES ARE SOUGHT. PLACE: Office Of the Town Clerk Southold Town Hall 53095 Main Road Southold,New York 11971 (631) 765-1800 DATE: Thursday, April 30 2015 TIME: 2:00 PM (LATE BIDS WILL NOT BE OPENED) 4 TOWN OF SOUTHOLD MATERIALS TRUCKING SERVICES GENERAL SERVICES SOUGHT The Town seeks prices for each of the following trucking tasks, in accordance with this Bid Solicitation: TASK 1: A bid price PER TRIP,to provide equipment and labor for hauling construction & demolition debris (C&D) from the Town of Southold Transfer Station at 6155 Cox Lane, Cutchogue, NY to the Town of Brookhaven C&D Landfill at 350 Horseblock Road, Yaphank, NY. TASK 2: A bid price PER TRIP to provide equipment and labor for hauling single stream recyclables (SS) consisting of tin and aluminum cans, plastic containers, glass bottles, newspaper, cardboard, mixed paper and other acceptable items collected through the Town of Southold's residential recycling program, from the Town of Southold Transfer Station at 6155 Cox Lane, Cutchogue,NY to the Town of Brookhaven Materials Recovery Facility (MRF), operated for the Town of Brookhaven by Green Stream Recycling, located at 350 Horseblock Rd., Yaphank, NY. THE TOWN IS CURRENTLY UNDER INTER-MUNICIPAL AGREEMENTS (IMA) TO DELIVER THE MATERIALS COVERED BY TASK 1 AND TASK 2 TO THE BROOKHAVEN DESTINATIONS SPECIFIED. THESE DESTINATIONS ARE NOT EXPECTED TO CHANGE DURING THE TERM OF ANY CONTRACT ENTERED INTO PURSUANT TO THIS BID. BY SUBMITTING A BID FOR THESE TASKS,THE BIDDER IS COMMITTING TO DELIVER SAID MATERIALS TO THESE LOCATIONS. BASIC AWARD CRITERIA The winning bid submitted in response to this solicitation will be based on the lowest unit price (i.e., price per truckload) submitted by a responsible bidder for the two TASKS combined. The Town expects a single contractor to perform both Tasks. Responders are asked to bid separate prices for each year of the 3-year term, however only prices bid for the first two (2)years will be used for the purpose of calculating a unit price evaluation (i.e.,price per truckload). TERM The term of this Agreement shall be TWO (2) years from commencing from the date of award, expected to be on or about May 18, 2015. The Town and the winning bidder shall have a mutual option of renewing the Agreement for an additional one year term by agreeing together in writing to do so not less than thirty (30) days prior to the expiration of the initial term, at the price(s) agreed to herein. 5 BID INSTRUCTIONS Bids must be made in writing on the forms furnished. The successful Bidder may be required to furnish a performance Bond, and insurance in accordance with the instructions in the Bid Solicitation (APPENDIX B). The bid price shall not include any tax, Federal, state, or local, from which the Town of Southold is exempt. A Bidder may not withdraw his bid within forty-five (45) days after the opening of the bids, but may withdraw his Bid at any time prior to the scheduled time for the opening of bids. The Town reserves the right to reject any or all bids and to waive informalities, should this action be in the best interest of the Town of Southold. Bid Solicitation containing submission requirements, instructions, technical specifications, and bidding forms may be examined free of charge and at the following location on weekdays from 8:00 A.M. to 4:00 P.M.: Office Of the Town Clerk Southold Town Hall 53095 Main Road Southold,New York 11971 Bid Solicitation may be picked up at: Office of the Town Clerk Southold Town Hall 53095 Main Road Southold,New York 11971 Bidders should direct any questions concerning this solicitation to Mr. James Bunchuck, the Southold Town Solid Waste Coordinator at the Southold Town Transfer Station office 6155 Cox Lane, Cutchogue,NY 11935 (631) 734-7685. Bidders may visit the Transfer Station during normal business hours of 7:00 am—5:00 pm, 7 days a week(except holidays). Appointments are not necessary, but may be scheduled by calling Mr. Bunchuck. Elizabeth A. Neville Town Clerk • 6 GLOSSARY OF TERMS ADMINISTRATOR- Shall mean the Coordinator of construction and demolition debris (or his agent) Of the Town of Southold,New York. AGREEMENT - Shall mean a Form operating agreement set forth by the Town and resulting from this Bid Solicitation between the Town of Southold and the successful Bidder to be executed in 2013 . AGREEMENT DOCUMENTS - Shall include the notice to bidders, instructions, bid solicitation, bid Forms, information schedules, proposal, payment bond, bid bond, Agreement, performance bond, certificates of insurance, glossary of terms any general conditions or special conditions, and any addenda. The Agreement Documents will Form a part of the Agreement. AGREEMENT YEAR- Shall mean the period of the first 365 days from the date a contract(s)/award(s)pursuant to this solicitation is signed by the parties. BIDDER- Shall mean any party or parties submitting in proper form a bid to perform the work as specified in the Agreement Documents. The successful Bidder selected by the Town to perform the specified work will thereafter be known as the Contractor. BID PRICE - Shall mean the unit cost to determine the ranking of bidders. BID SOLICITATION - Shall mean this document, specifications, and any bid addenda issued. COMMENCEMENT DATE - Shall mean the date a contract(s)/award(s)pursuant to this solicitation is signed by the parties. CONSTRUCTION MATERIALS AND/OR DEMOLITION DEBRIS (C&D) - Shall mean solid waste resulting from the construction, renovation, equipping, remodeling, repair and demolition of structures and roads. Such waste includes, but is not limited to, bricks, concrete and other masonry materials, soil, rock, wood, wall coverings, plaster, drywall, non-asbestos insulation and roofing shingles. CONTRACT DOCUMENTS - Shall have the same meaning as Agreement Documents. CONTRACTOR- Shall mean the party contracting to perform the work, or the heirs, executors, administrators, agents, or successors thereof COUNTY - Shall mean Suffolk County, State Of New York. DAILY - Sunday to Saturday, inclusive. DESTINATION SITES —Permitted disposal site(s) designated by the Town for C&D and permitted recycling facilities designated by the Town. EPA - Environmental Protection Agency (Federal). HAUL SERVICES UNIT PRICE- Shall mean the Contractor's compensation in dollars for each ton of C&D debris or recyclables actually hauled from the Town Of Southold Transfer Station to the Town Designated Disposal/Recycling Site. 7 GLOSSARY Glossary of Terms (cont'd) HAZARDOUS WASTE - Shall mean (1) any "hazardous waste" as defined under the Resource Conservation and Recovery Act, 42 US.C. Section 6901 et seq., or "hazardous substance" as defined under the comprehensive Environmental Response, Compensation, and Liability Act, 42 U.S.C. Section 9601 et seq., or "hazardous waste" as defined under New York Environmental Conservation Law Section 27-0901 et seq., as each such law may be amended from time to time, and the regulations promulgated there under, and any analogous or succeeding Federal, state or local law, rule or regulation and regulations promulgated there under and (2) any other material which any governmental agency or unit having appropriate jurisdiction shall determine from time to time cannot be processed at the facility because it is harmful, toxic or dangerous. NOTICE OF AWARD - Shall mean written notice from the Town of Southold to the successful Bidder that the Town of Southold intends to award an Agreement to the successful Bidder, subject to compliance with all their terms and conditions of the Agreement Documents. NYSDEC -New York State Department Of Environmental Conservation. ONP—Old Recycled Newsprint brought to the Southold MSW Transfer Station by residents and curbside collection carters, including newspaper, glossy inserts, magazines, paperback books, office paper, and construction paper. ONP is NOT intended to include paper used for cleaning or hygiene purposes such as paper towels, napkins, or tissues. OSHA - Federal Williams-Steiger Occupations Safety & Health Act of 1970, plus subsequent revisions. PERMIT- Shall mean any and all permits, licenses, approvals, certificates of public convenience and necessity, Franchises or authorizations which must be issued by any Governmental Body having jurisdiction thereof to legally enable the Contractor to transport and/or dispose Of construction and demolition debris. PERMITTEE - Shall mean any person issued a valid permit to haul construction and demolition debris or to construct, establish, maintain or operate a construction and demolition debris Disposal Site. RCRA - Resource Conservation Recovery Act (Federal). SINGLE STREAM—Shall mean tin and aluminum cans, plastic containers, glass bottles, newspaper, cardboard, mixed paper and other items acceptable to Green Stream Recycling collected through the Town of Southold's residential recycling program, SOLID WASTE - Shall mean all putrescible and non-putrescible materials or substances, including but not limited to garbage, refuse, rubbish, ashes, agricultural wastes, and offal. (Solid Waste does not include C&D waste, recyclables, hazardous, or infectious waste). SUBCONTRACTOR- Shall mean an individual, firm or corporation having a direct contract with the Contractor for services, equipment, materials and/or labor. 8 SECTION A SUBMISSION REQUIREMENTS BIDDERS INFORMATION, INSTRUCTIONS AND AWARD BASIS 1.0 PROJECT PURPOSE The Town of Southold seeks bids for the hauling of construction and demolition debris (C&D) and single stream recyclables (SS) from the Town of Southold Transfer Station to specified permitted Destination Site(s) owned and operated by the Town of Brookhaven. 2.0 SCHEDULE The schedule below is an estimate of the time period leading up to the commencement of the Agreement. Its intent is to provide each Bidder with an idea of when certain events may occur. The dates given are guidelines and should not be construed as firm dates or deadlines due to the multiple parties involved in the decision making process. EVENT DATE Bid Opening 2:00 PM, April 30, 2015 Town Board Approval May 5, 2015 Agreement Executed On or Before May 18, 2015 Operations Commencement Day Agreement is Executed 3.0 EXAMINATION OF AGREEMENT DOCUMENTS, FAMILIARITY WITH THE WORK It is the responsibility of each Bidder before submitting a Bid to (a) examine the Bid Documents thoroughly; (b) become familiar with conditions at the Town of Southold Transfer Station and Destination Sites that may affect cost, progress, performance or furnishing of the work; (c) become familiar with and consider all federal, state and local laws, regulations ordinances, permits, approvals and orders that may effect the cost, progress, performance or furnishing of the work; (d) study any Bid and/or Agreement Documents carefully; and (e) notify the Town Clerk of all conflicts, errors or discrepancies in the Agreement Documents. The submission of a Bid becomes a representation that Bidder has complied with every requirement of this Bid Solicitation, that the Bid is based upon performing and furnishing the work required by the Agreement Documents, and that the Agreement Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performing and furnishing the work. 9 4.0 INFORMATION TO BE SUBMITTED WITH PROPOSAL 4.1 Contractual Bid For the purpose of assisting the Town in determining the responsible Bidders for this Bid Solicitation, the Bidder is required to submit the following minimum information with his bid: i. Contractor Bid Form ii. Supplemental Information as described in 4.2 4.2 Supplemental Information In addition to the aforementioned forms, the Bidder is required to submit the following supplemental information with his bid: i. A statement that the Bidder has or will acquire all manpower, materials and supplies, mobile equipment, etc., necessary to provide the Town with all services sought under the Agreement. ii. A copy of any current Permit(s)to transport C&D and/or municipal recyclables as required. iii. A list of any Subcontractors the Bidder intends to use to complete any portion of the work. The Bidder is advised that any Agreement awarded will be contingent upon the use of the subcontractor(s)so identified. In the event that the Bidder desires to change the number or identity of such subcontractor(s), the proposed change must be submitted to the Town for approval. (SEE APPENDIX A). 5.0 BID FORMAT Form Preparation Bid prices shall be submitted in the form described in this Bid Solicitation (SEE PAGE 25 ). Bid prices shall be properly filled in, using both words and numerals where indicated. BIDS SHALL NOT BE QUALIFIED, MODIFIED, LIMITED OR RESTRICTED IN ANY WAY. In the event a specification is not applicable, it shall be so indicated. Incomplete bids may not be considered, depending on the nature of the missing information. 6.0 SUBMISSION OF BID Each Bidder shall submit a complete set of his Bid which shall be enclosed in a sealed envelope plainly marked on the outside with the title of the work and the name and address of the Bidder. No Bid will be considered unless filed on or before the time and at the place designated in the Notice to Bidders. Bids received after the time set for the opening will be returned to Bidders unopened. When sent by mail, preferably registered, the sealed Bid, marked as above, should be enclosed in an additional envelope similarly marked and addressed to: Elizabeth Neville Southold Town Clerk Town Hall 53095 Main Road Southold,New York 11971 10 7.0 EXECUTION OF AGREEMENT, FURNISHING OF BONDS The successful Bidder, or its legally authorized representative, shall appear in person within ten (10) days of the Notice of Award by the Town at the place and time designated by the Town to execute the Agreement and other Agreement Documents for Materials Hauling Services, if so required by the Town. Under the terms of a contract awarded pursuant to this bid, the successful Bidder may be required, at its own cost and expense, to procure, execute and deliver to the Town a Performance Bond equal to the estimated cost of trucking services provided under the terms of this bid over a period of 180 days. This bond, if required (as shown by example in Appendix B), would be maintained at the Contractor's own expense for the term of the Agreement. Failure to do so would constitute a breach of the Agreement and/or contract entered into between the parties. In such event,the Town may determine that such Bidder has abandoned the Agreement and the Town shall be entitled to take action for any and all damages it may suffer as the result of such breach. 8.0 CONSIDERATION OF BIDS The Town of Southold reserves the right to reject any/or all bids for haul and disposal services if such action is deemed to be in the best interests of the Town. To be considered responsive to this Bid Solicitation, each Bidder shall A) provide equipment, labor, maintenance and management services to haul C&D and recyclables from the Town of Southold Transfer Station designated Destination Site(s) as set forth in Section B - Bid Specifications. B) Provide evidence of all current valid state and Federal permits, licenses, local ordinances, etc., required by law to receive construction and debris at the designated Disposal Site(s). C) Provide evidence of physical and financial capability to perform services described in the bid specifications. 9.0 SELECTION OF CONTRACTOR Only bids solicited from firms or combinations thereof, who have sufficient management, operating, and maintenance experience to fulfill the Town's goads and comply with the applicable local, state, Federal laws, ordinances, and regulations will be accepted. The Town will review the bids and make a selection recommendation based on the evaluation criteria included in this Bid Solicitation or take such other action as it deems in its best interest. Any agreement awarded hereunder will be to the responsible Bidder whose Evaluation Unit Bid Price is the lowest. The Town of Southold reserves the right, in its sole discretion, to reject all bids submitted in response to this Bid Solicitation. 10.0 ACCEPTANCE OF BID The acceptance of a Bid will be a Notice of Award signed by a duly authorized representative of the Town, and no other act of the Town shall constitute the acceptance of a Bid. The acceptance of a Bid shall bind the successful Bidder to perform the work described in the Bid Documents and to execute any other Agreement Documents that may be required by the Town. 11 11.0 ASSIGNMENT The successful Bidder to whom any Agreement shall be let, granted, or awarded shall not assign, transfer, convey, sublet, or otherwise dispose of the Agreement-or of his right, title, or interest therein or his power to execute such Agreement,to any person or corporation without the prior written consent of the Town. 12.0 INSURANCE AND BONDS • 12.1 Insurance For the period the Agreement is in effect, Contractor must maintain insurance acceptable to the Town in the kinds and amounts set forth below. All such insurance coverage shall be provided by companies licensed to do business in New York State. The Town of Southold and its agent shall be named as an additional insured and coverage shall not be changed or cancelled until thirty (30) days written notice has been given to the Town. Within ten (10) days of the Notice of Award, Contractor shall furnish to the Town evidence that it maintains the following types and amounts of insurance: 1. Worker's Compensation Insurance -A Policy covering the operations of the Contractor in accordance with the provisions of Chapter 41 of the Laws of 1914 as amended, known as the Worker's Compensation Law, covering all operations Of the Contractor, whether performed by him or by his subcontractors. The Agreement shall be void and of no effect unless the person or corporation making or executing same shall secure compensation coverage for the benefit of, and keep insured during the life of said Agreement such employees in compliance with provisions of the Worker's Compensation Law. 2. General Liability (Comprehensive Form) Insurance - Contractor's liability insurance issued to and covering legal liability of the Contractor with respect to all work performed by him under the Agreement. 12.2 Bonds In the event the Contractor secures a Performance Bond from any of its subcontractors, said bond shall also name the Town of Southold as a dual obligee. 13.0 INDEMNITY (HOLD HARMLESS) Contractor shall agree to defend, indemnify and save harmless the Town against any and all liability, loss, damage, detriment, suit, claim, demand, cost, charge, attorney's fees and expenses of whatever kind or nature which the Town may directly or indirectly incur, suffer or be required to pay by reason of or in consequence of the carrying out of or the performance of the terms of such Agreement, or the failure to carry out any of the revisions, duties, services or requirements of such Agreement, whether such losses and damages are suffered or sustained by the Town directly or its employees, licensees, agents, engineers, citizens or by other persons or corporations, including any of the Contractor's employees and agents who may seek to hold the Town liable therefor. This obligation shall be ongoing, survive the term of the Agreement and include, but not be limited to, claims concerning non-sudden environmental impairments. 12 14.0 PAYMENTS Contractor shall receive monthly payments for services performed during the prior calendar month upon submission of an invoice (with a Town voucher) that shall contain an itemized list of trips from the Town of Southold Transfer Station including the tonnage of all materials hauled and the manifest number for each load removed. Such payments shall be made within sixty (60) days of the Town's approval of Contractor's invoice. Contractor's monthly invoice shall include a daily summary of tonnage received by Contractor at the Transfer Station. The Town shall be entitled to deduct from any payment owing to Contractor any sums expended by the Town to cure any default or other non-compliance by Contractor. 15.0 DEFAULT In the event the Contractor fails to perform its obligations under the Agreement,the Town may terminate such Agreement, and the Town may procure the services from other sources and hold the Contractor responsible for any excess costs incurred and deduct from payments owing to the Contractor and/or draw upon the Performance Bond as full or partial reimbursement for such excess costs. The Town reserves the right to terminate the Agreement for just cause. 16.0 TERM OFAGREEMENT The term of this Agreement(s) shall be one (1) year commencing on the date of execution of the Agreement. The Town and the contractor(s), shall have the mutual option of renewing the Agreement for one (1) additional one (1) year term through written notice not less than thirty (30) days prior to the expiration of the term. 17.0 RIGHTS AND OPTIONS The Town of Southold,New York, reserves and holds at the following rights and options upon issuing this Bid Solicitation: 1. To award an Agreement to the candidate whose bid is judged to be the lowest responsible bid pursuant to Section 103 of the General Municipal Law of the State of New York. 2. To reject any and/or all bids. 3. To issue subsequent bid solicitations. 4. To issue additional and subsequent solicitations for statements of qualifications, and conduct investigations or interviews with respect to the qualifications of each Bidder. 5. To designate another public body, private or public agency, group, or authority to act in its behalf for evaluation and Agreement negotiations. 6. To designate another public body, private or public agency, group, or authority to act in its behalf for contract administration of this project at any time during the Agreement period. 13 SECTION B BID SPECIFICATIONS TECHNICAL/MANAGEMENT 1.0 REQUIREMENTS This request for bids is issued for the Town of Southold, State of New York, Town Hall, 53095 Main Road, Southold,New York, 11971 (Telephone (631) 765-1800) The effort, shall be known as the Town of Southold Materials Trucking Services. The Town of Southold seeks to engage a qualified Contractor to haul Construction and Demolition Debris (C&D) and single stream recyclables (SS) received at its MSW Transfer Station in Cutchogue, NY to Town-designated Destination Sites. The Town will need to dispose of approximately 2,500 tons of C&D and 3,500 tons of SS ,during each year of the agreement. Specifically, the contractor(s) must provide equipment, labor, maintenance, management and policies to operate a transportation system for hauling C&D and SS as described herein. The contractor must perform all work in accordance with applicable federal, state, and local regulatory requirements. 2.0 PROGRAM GOALS AND OBJECTIVES The goal of this project is the continued safe and reliable hauling and disposal of the C&D debris and SS from the Town Of Southold Transfer Station at minimum cost to the citizenry. 3.0 CHARACTER AND AMOUNTS OF MATERIALS The wastes which are to be hauled and disposed of under terms of this bid solicitation are to include typical C&D wastes and SS from a suburban community, as described in the Glossary of Terms. This Agreement will not provide any guarantees with respect to the volume of waste to be hauled and/or disposed of by Contractor. 3.1 Quantities—C&D It is believed that only about 20% of the C&D waste generated within the Town passes through the Transfer Station, as a result of relatively high tip fees that discourage use by larger commercial carters. Should economic conditions change, an increase in tonnage handled by the transfer station is possible. In 2014 2,300 tons of C&D waste were handled at the Town Transfer Station. CURRENT PRACTICE: The Town currently utilizes a 100-cubic yard walking floor trailer for C&D removal. In 2014 the average weight of un-processed C&D in each trailer load was 17 tons (net). 3.2 Quantities— SS The Town collected approximately 3,500 tons of residential recyclables in 2014, however under SS that total is expected to increase by about 20%. Therefore,projected tonnage of SS materials subject to hauling under this bid is expected to be approximately 4,200 tons per year. Changes 15 to the Town's Recycling programs may affect the quantity and characteristics of the waste received at the Town of Southold Transfer Station. CURRENT PRACTICE: The Town currently utilizes 100-cubic yard walking floor trailers for SS removal. The average weight of SS in each trailer load is 10 tons (net). 3.3 Non-Compliance Waste If the Contractor discovers any non-compliance waste (hazardous, regulated medical or special wastes), the Contractor shall notify the Town and dispose of the noncompliance waste in accordance with local, state and Federal regulations. Compensation for such waste disposal services shall be provided for by the Town. 4.0 SCHEDULE OF CUTCHOGUE TRANSFER STATION The Town of Southold Transfer Station is open 7 days a week, except holidays, from 7:00 A.M. to 5:00 P.M. The Transfer Station's business office hours are 8:00 A.M. —4:00 P.M. Monday through Friday. The Transfer Station is closed on the following holidays: New Year's Day Martin Luther King Day Lincoln's Birthday Presidents Day Easter Sunday Memorial Day Independence Day Labor Day Columbus Day Election Day Veterans Day 12:00 Noon day before Thanksgiving Thanksgiving 12:00 Noon day before Christmas Christmas 12:00 Noon day before New Year's Day 5.0 PROGRAM ACTIVITIES 5.1 Contractor Responsibilities The Contractor will be expected to be available to remove materials from the Transfer Station during the following hours: Monday through Sunday 7:00 A.M. to 4:00 P.M., although Sunday removals are generally not expected to be needed unless specifically requested by the Town. The Contractor will be expected to provide sufficient frequency of service so that C&D delivered to the Town Transfer Station can be loaded within 72 hours of its delivery, and SS is loaded upon accumulation at the Transfer Station of not more than 100 cubic yards. The Town is prepared, with adequate prior coordination, to "live load" contractor trailers/containers upon arrival at the Town Transfer Station; alternatively, the contractor may stage transfer containers at the Transfer Station for loading by Transfer Station Staff as needed. All containers shall have covers available, although any empty containers delivered to the Transfer Station for staging shall be left open. 16 THE TOWN WILL CONSIDER ALL TRANSPORT OPTIONS, WITH A PREFERENCE HOWEVER TOWARD THOSE THAT PROPOSE CONTAINERS OF A SIZE LARGE ENOUGH TO HOLD THE STANDARD MAXIMUM WEIGHT ALLOWED BY NEW YORK STATE DOT (80,000 LBS), SUCH AS 100 CUBIC YARD CAPACITY LONG-HAUL TRANSFER TRAILERS. 5.2 Town Responsibilities Town staff will load materials into contractor containers using a front end wheel loader. For staged trailers, after loading, the Town will bring trailers to the Town's truck scales for weighing to prevent overloading and to document haul and disposal tonnages. Town personnel will then cover (tarp) the loads prior to leaving the site. The Town will at all times exercise due caution with regard to loading and/or moving the Contractor's equipment and agrees to notify the Contractor promptly of any damage or unusual occurrence with regard to the equipment while it is under the care and control of the Town. For live-loaded trailers, the contractor will be responsible for ensuring adequate coverage of the load prior to leaving the Transfer Station facility. 5.2 Routing Mode Contractor will have the right to select the route(s) for travel from the Town of Southold transfer Station to the Destination Site(s). Contractor warrants and guarantees that, in selecting and utilizing such route(s), Contractor will insure that it is not violating any applicable motor vehicle height (overpass clearance), motor vehicle weight restrictions, local ordinances or Interstate Commerce Commission regulations. Contractor will indemnify and hold the Town harmless from any claims, fines and other damages assessed upon or incurred by the Town as a result of any violations of applicable restrictions or regulations relating to the routes traveled by the Contractor. 5.4 TOWN OF SOUTHOLD ACCIDENT AND DAMAGE POLICY The Contractor and The Town shall be required to prepare an Accident Report for any accidents and/or damage that occur while performing respective duties under the term of the Agreement. Both parties agree to notify the other immediately of any major occurrences such as bodily injury or structural damage to the Town's Transfer Station or the Town's or Contractor's equipment. An Accident Report will be submitted to the appropriate within twenty-four (24) hours containing the date, time, location, and complete description of all incidents. If occurring at the Town's facility, the offending parts or representative/s thereof shall also be recorded and required to sign any accident/damage report prior to departing the Town of Southold Transfer Station. 17 6.0 NYSDEC PART 360 PERMIT TO OPERATE The Town Of Southold operates the Transfer Station under a New York State Department of Environmental Conservation(NYSDEC) Part 360 Permit to Operate. A copy of NYSDEC Permit is available for viewing at the Transfer Station business office upon request.. 7.0 COMPENSATION The Town will compensate the Contractor for materials hauled on a per-trip basis. The Contractor's manifest summary may be used for billing purposes, but will be compared against the Town's scale receipts before the Town makes payment. In the event of any dispute over differences in net trip counts between the Town and Contractor's records, the Town may make payment upon the trip count it deems to be most correct, until the dispute is reconciled. Any claims for differences must be filed in writing within sixty (60) days of occurrence or the Town's calculation shall be deemed final and binding between the parties. 8.0 SAFETY AND HEALTH REGULATIONS The Contractor shall comply with all current Federal Department of Labor, Safety and Health Regulations under the Occupational Safety and Health Act, 1972 (PL 91-596) and Section 107, Agreement Work Hours and Safety Standards Act (PL 91-54). The Contractor shall comply with all local, state and Federal regulations, laws and statutes which apply to the work and to safety in particular. The Contractor shall comply with New York State Department of Labor current requirements. The Contractor shall be solely and completely responsible for operational safety during performance of the Agreement. The obligation exists twenty-four (24) hours a day, each and every day throughout the term of the Agreement. The Town of Southold shall not have any responsibility for means, methods, sequences of techniques selected by the Contractor for safety precautions and programs, or for any failure to comply with laws, rules, regulations, ordinances, codes or orders applicable to the Contractor furnishing and performing the services under the terms of the Agreement 9.0 CONTACTS The Contractor shall provide the Town with a list of key personnel/staff that will be servicing the account for the contractor, including job title, names and telephone numbers. 10.0 SUPPORTING DATA In the event the Town requires any information in support of its' operations or to meet federal,state, or local reporting requirements, the Contractor agrees to furnish all licenses, permits and inspection reports regarding equipment and disposal sites which may be required by Town, County, State or Federal law within 48 hours of being requested by the Town. In the event the Contractor requires any information in support of its' operations or to meet federal, state, or local reporting requirements, the Town will provide such information as it applies to Southold Town operations. 18 SECTION C TOWN OF SOUTHOLD MATERIALS HAULING SERVICES CONTRACTOR BID FORM 1.0 GENERAL BID STATEMENT TO: TOWN OF SOUTHOLD STATE OF NEW YORK 53095 MAIN ROAD SOUTHOLD,NEW YORK 11971 Gentlemen: The undersigned Bidder has carefully examined the forms and content of the Bid Solicitation, including notice to bidders, bid bond, sample operating agreement, performance bond, certificates of insurance, general conditions, bid specifications, and addenda, has familiarized itself with the sites of work, and hereby proposes to furnish all necessary services, permits, labor, materials, equipment, vehicles, and tools required to perform and complete the work in strict accordance with all of the bid documents written by or on behalf of the Town of Southold for this project. The undersigned Bidder agrees to abide by all conditions stated, intended, implied both particularly and generally by the terms of this Bid Solicitation, the Agreement to be provided by the Town, and the unit price Bid herein stated. 1. The Undersigned Bidder also agrees as follows: FIRST: If this bid is accepted, to execute the Agreement and furnish to the Town a satisfactory performance bond, and notification of insurance within ten (10) calendar days. SECOND: To begin Materials hauling services operations on the commencement date of any Agreement awarded hereunder. THIRD: To pay the Town any and all damages it may incur as a result of the Contractor's failure to perform all acts necessary to the execution of the Agreement as provided in the Bid Solicitation. FOURTH: During the performance of this Agreement, the Contractor hereby agrees as follows: a. The Contractor shall not discriminate against any employee or applicant for employment because of age, race, creed, color, sex, sexual orientation, marital status, national origin, or physical disability. b. The Contractor shall comply with the provisions of Sections 290 through 301 of the Executive Law, shall furnish all information and reports deemed necessary by the State Commission for Human Rights under these nondiscrimination clauses and such 20 sections of the Executive Law, and shall permit access to his books, records, and accounts by the State Commission for Human Rights, the Attorney General, and the Industrial Commissioner for purposes of investigation to ascertain compliance with these on discrimination clauses and such sections of the Executive Law and Civil Rights Law, c. This Agreement may be forthwith cancelled, terminated, or suspended, in whole or in part, by the Town upon the basis of a finding made by the State Commission for Human Rights that the Contractor has not complied with these nondiscrimination clauses. d. No laborer, workman or mechanic in the employ of the Contractor or subcontractor shall be permitted or required to work more than eight hours in any one calendar day, or more than five days in any one week except as otherwise provided in Labor Code Section 220. e. The Contractor shall include the provisions of clauses (a) through (e) in every subcontract or purchase order in such a manner that such provisions will be binding upon each subcontractor or vendor as to operations to be performed within the State of New York. FIFTH: By submission of this bid, the Bidder and each person signing on behalf of any Bidder certifies, and in case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury that to the best of his knowledge and belief: a. The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement for the purpose of restricting competition. b. Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to opening. c. No attempt has been made nor will be made by the Bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. 2. The undersigned also declares that it has or they have carefully examined the Bid Solicitation requirements and sample operating agreement and that it has or they have personally inspected the actual location of work, together with the local sources of supply, has or have satisfied itself or themselves as to all the quantities and conditions, and waives all rights to claim any misunderstanding, omissions or errors regarding the same which such inspection and observation would have disclosed. 3. The undersigned submits herewith a bid guaranty within the form provided by the applicable bid documents in the amount of$5,000.00 (Appendix A) for any option or combination thereof. In the event this proposal is accepted, and the undersigned fails, within ten (10) calendar days after date of receipt of Notice Of Award from the Town to 21 execute and deliver an Agreement in the form provided by the Town or fails to execute and deliver evidence of proper insurance coverage and performance bond in the amounts required and in the prescribed form within ten (10) days after Notice of Award, the bid guaranty shall be forfeited and be retained by the Town toward the satisfaction of liquidated damages and not as a penalty. Otherwise, the total amount of bid guaranty liquidated will be returned to the Bidder. 4. The Bidder has completed the Contract Bid Form and Unit Price Schedules in both words and numerals in accordance with these bid requirements. 22 2.0 UNIT PRICE BID SCHEDULE, MATERIALS HAULING SERVICES, SOUTHOLD TOWN, NEW YORK The undersigned hereby submits the following prices bid to furnish C&D and Single Stream Haul Services, to Southold Town,New York for the term May 18, 2015 through May 17, 2018 2.1 TASK 1: C&D HAULED TO BROOKHAVEN LF 2.1.1 MODE OF TRANSPORT Please indicate the transportation method(s)proposed for providing services for this task under this Agreement, as follows: Vehicle Type (e.g., roll-off, tractor-trailer, etc): Container Size (volume): 2.1.2 C&D HAUL SERVICES PRICING Year One The Haul Service applicable unit price (i.e., price per truckload) for AGREEMENT YEAR ONE (1) (@ May 18, 2015 —May 17, 2016) is (in words) dollars and cents ($ ). (CDC1) (in numerals) for an estimated loads in the AGREEMENT YEAR(CDT1). (#of loads in numerals) Total Year One C&D Trucking Price(CDC1 x CDT1): (TCDC1) Year Two The Haul Service applicable unit price (i.e., price per truckload) for AGREEMENT YEAR TWO (2) (@ May 18, 2016—May 17, 2017) is (in words) dollars and cents ($ ). (CDC2) (in numerals) for an estimated loads in the AGREEMENT YEAR (CDT2). (#of loads in numerals) Total Year Two C&D Trucking Price (CDC2 x CDT2): (TCDC2) 23 Town of Southold Bid—Materials Hauling Services 2.1.2 C&D HAUL SERVICES PRICING (cont'd) The Haul Service applicable unit price (i.e., price per truckload) for OPTION YEAR ONE (1) (@ May 18, 2017—May 17, 2018) is (in words) dollars and cents ($ ). (CDC3) (in numerals) for an estimated loads in the OPTION YEAR(CDT3). (#of loads in numerals) Total Year Three C&D Trucking Price(CDC3 x CDT3): (TCDC3) TASK 1 EVALUATION BID PRICE: TOTAL 2-YEAR COST FOR C&D TRUCKING: (Add Year 1 and Year 2 totals above. Enter here and in AGREEMENT BID PRICE EVALUATION box on page 27): (in words) (in numerals) AVERAGE 2-YEAR TRUCKLOAD COST FOR C&D TRUCKING: (TCDC1 +TCDC2) (CDT1 + CDT2) _ (in numerals) 24 Town of Southold Bid—Materials Hauling Services 2.2 TASK 2: SINGLE STREAM RECYCLABLES TO TOWN OF BROOKHAVEN MRF 2.2.1 MODE OF TRANSPORT Please indicate the transportation method(s)proposed for providing services for this task • under this Agreement, as follows: Vehicle Type (e.g., roll-off, tractor-trailer, etc): Container Size (volume): 2.2.2 SINGLE STREAM HAUL SERVICES PRICING Year One The Haul Service applicable unit price (i.e., price per truckload) for AGREEMENT YEAR ONE (1) (@ May 18, 2015—May 17, 2016) is (in words) Dollars and cents ($ ). (SSC1) (in numerals) for an estimated loads in the AGREEMENT YEAR(SST1). (#of loads in numerals) Total Year One SS Trucking Price (SSC1 x SST1): (TSSC1) Year Two The Haul Service applicable unit price (i.e., price per truckload) for AGREEMENT YEAR TWO (2) (@ May 18, 2016—May 17, 2017) is (in words) dollars and cents ($ ). (SSC2) (in numerals) for an estimated loads in the AGREEMENT YEAR(SST2). (#of loads in numerals) Total Year Two SS Trucking Price (SSC2 x SST2): (TSSC2) • 25 Town of Southold Bid—Materials Hauling Services 2.2.2 SINGLE STREAM HAUL SERVICES PRICING (cont'd) The Haul Service applicable unit price (i.e., price per truckload) for OPTION YEAR ONE (1) (@ May 18, 2017—May 17, 2018) is (in words) dollars and cents ($ ). (SSC3) (in numerals) for an estimated loads in the OPTION YEAR(SST3). (#of loads in numerals) Total Year Three SS Trucking Price (SSC3 x SST3): • (TSSC3) TASK 2 EVALUATION BID PRICE: TOTAL 2-YEAR COST FOR SS TRUCKING: (Add Year 1 and Year 2 totals above. Enter here and in AGREEMENT BID PRICE EVALUATION box on page 27): (in words) (in numerals) AVERAGE 2-YEAR TRUCKLOAD COST FOR SS TRUCKING: (TSSC1 +TSSC2) (SST1 +SST2) _ (in numerals) 26 Town of Southold Bid—Materials Hauling Services 3.0 AGREEMENT BID PRICE EVALUATION: TASK 1 EVALUATION BID PRICE (C&D): (in numerals) TASK 2 EVALUATION BID PRICE (SS): (in numerals) TOTAL AGREEMENT COST: (in numerals) SIGNATURE BLOCK The undersigned hereby submits the foregoing prices to furnish Materials Hauling Services as described in this solicitation: Bidder: Firm-Corporation Address By: Signature - Authorized Representative Date Print: Title 27 Town of Southold Bid—Materials Hauling Services APPENDIX A—SUBCONTRACTORS (if applicable) The Bidder hereby states that it proposes, if awarded an Agreement to use following haul subcontractors on this project. Subcontractor/ • Contract Trade Individual Address Phone# Specialties 1. 2. 3. 4. 5. Name of Bidder: By: Date: (Authorized Signature) NOTE: If blank not applicable, fill in with N/A 29 Town of Southold Bid—Materials Hauling Services APPENDIX B—FORM OF PERFORMANCE BOND (if required) Bond No. KNOW ALL MEN BY THESE PRESENTS, that (hereinafter called the "principal") and (hereinafter called the "Surety") are held and firmly bound to the Town of Southold (hereinafter called the "Owner") in the full and just sum of dollars (TBD) good and lawful money of the United States of America, for the payment of which sum of money, well and truly to be made and done, the Principal binds himself, his heirs, executors, administrators and assigns and the Surety binds itself, its successors and assigns,jointly and severally, firmly by these presents. WHEREAS, the Principal has entered into a certain written Agreement bearing date on the day of , 20 , with the Owner for the Town of Southold construction debris and recycled newspaper Haul Services, a copy of which Agreement is annexed to and hereby made part of this bond as though herein set forth in full. NOW, THEREFORE, the conditions of this obligation are such that if the Principal, his or its representatives or assigns, shall well and faithfully comply with and perform all the terms, covenants . and conditions of said Agreement or his (their, its)part to be kept and performed and all modifications, amendments, additions and alterations thereto that may hereafter be made, according to the true intent and meaning of said Agreement, and shall fully indemnify and save harmless the Owner from all cost and damage which it may suffer by reason of failure so to do, and shall fully reimburse and repay the Owner for all outlaw and expense which the Owner may incur in making good any such default, and shall protect the said Owner against, and pay any and all amounts, damages, costs and Judgments which may or shall be recovered against said Owner or its officers or agents or which the said Owner may be called upon to pay to any person or corporation by reason of any damages arising or growing out of the doing of said work, or the repair of maintenance thereof, or the manner of doing the same, or the neglect of the said Principal, or his (their, its) agents or servants or the improper performance of the said work by the said Principal, or his (their, its) agents or servants, or the infringement of any patent or patent rights by reason of the use of any materials furnished or work done as aforesaid or otherwise, then this obligation shall be null and void, otherwise to remain in full force and effect; Performance Bond Appendix B Page 1 of 2 30 Town of Southold Bid—Materials Hauling Services PROVIDED, HOWEVER, the Surety, for value received hereby stipulates and agrees, if requested to do so by the Owner, fully perform and complete the work mentioned and described in said Agreement, pursuant to the terms, conditions, and covenants thereof, if for any cause the Principal falls or neglects to so fully perform and complete such work and the Surety further agrees to commence such work of completion within ten (10) calendar days after written notice thereof from the Owner and to complete such work within ten (10) calendar days from the expiration of the time allowed the Principal in the Agreement the completion thereof; and further PROVIDED, HOWEVER, the Surety, for value received, for itself and its successors and assigns, hereby stipulates and agrees that the obligation of said Surety and its bond shall be in no way impaired or affected by an extension of time, modification, work to be performed thereunder, or by any payment thereunder before the time required herein, or by any waiver of any provisions thereof, or by any assignment, subletting or other transfer of any work to be performed or any monies due or to become due thereunder; and said Surety does hereby waive notice of any and all of such extensions, modifications, omissions, additions, changes, payments, waivers, assignments, subcontracts and transfers, and hereby expressly stipulates and agrees that any and all things done and omitted to be done by and in relation to assignees, subcontractors, and other transferees shall have the same effect as to said Surety as though done or omitted to be done be or in relation to said Principal. IN WITNESS WHEREOF, the Principal has hereunto set his (their, its)hand and seal and the Surety has caused this instrument to be signed by its , and its corporate seal to be hereunto affixed this day of 20 Principal (If Corporation add By: Seal and Attestation) Attest: Surety (If Corporation add By: Seal and Attestation) Attest: Address of Surety Performance Bond Appendix B Page 2 of 2 31 Rudder, Lynda From: Cerria Torres <ctorres@timesreview.com> Sent: Monday,April 13, 2015 12:38 PM To: Rudder, Lynda Subject: Re:for publication Importance: High This notice has ben scheduled to publish in the Suffolk Times on 4/16/15. • Thank you il „,,,,, TIMES 3 REVIEW W1,; _ % MEDIA GROUP Cerria Orientale Torres Display Ad Coordinator 631.354.8011 (D) ctorres@timesreview.com legals@timesreview.com www.timesreview.com From:<Rudder>, Lynda Rudder<lynda.rudder@town.southold.ny.us> Date: Monday,April 13, 2015 12:38 PM To: "Bunchuck,Jim" <Ibunchuck@town.southold.ny.us>,Jim Dinizio<iim@iamesdinizio.com>, "Beltz, Phillip" <Phillip.Beltz@town.southold.ny.us>, "Cushman,John" <John.Cushman@town.southold.ny.us>, "Doherty,Jill" <fill.doherty@town.southold.ny.us>, "Duffy, Bill" <billd@southoldtownny.Rov>, "Ghosio, Bob" <bob.Rhosio@town.southold.ny.us>, "Kiely, Stephen" <stephen.kiely@town.southold.ny.us>, "Krauza, Lynne" <lynne.krauza@town.southold.ny.us>, Louisa Evans<Ipevans06390@gmail.com>, "Michaelis,Jessica" <jessicam@southoldtownny.gov>, "Reisenberg, Lloyd" <Lloyd.Reisenberg@town.southold.ny.us>, "Russell, Scott" <Scott.Russell@town.southold.ny.us>, "Standish, Lauren" <Lauren.Standish@town.southold.ny.us>, "Tomaszewski, Michelle" <michellet@town.southold.ny.us>,Times Review<tdoubrava@timesreview.com>, William Ruland <rulandfarm@yahoo.com> Subject:for publication Please publish in the 4/16 edition of the Suffolk Times and the town website 1 Southold Town Board - Letter Board Meeting of April 7, 2015 �:t�"sufa(R�v RESOLUTION 2015-329 Item# 5.21 9T ADOPTED DOC ID: 10706 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2015-329 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 7, 2015: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the hauling of 1) single stream recyclables and, 2) construction and demolition debris received at the Cutchogue Transfer Station to the Green Stream materials recovery facility (MRF) and Town of Brookhaven landfill respectively. ajej.46 Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Robert Ghosio, Councilman AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell • • Generated April 8, 2015 Page 29 �i Y A 0 1 5 HSW 4.,, i ifRACTOR TRAILERS LOCAL/LONG HAUL SVCS TMTV T 4NSP®!P71A1�I'd®>�1 C®1�1� 214 BLYDENBURGH RD. ISLANDIA,NY 11749 JOHN WHITTON (631)342-9673 GENERAL MANAGER FAX 342-9676 EMAIL JohnW@TTCLI.com Thomas Murphy p 3 Business Manager S stainable Solutions COVANTA ' Powering Today Protecting Tomorrow 600 Merchants Concourse Westbury,NY 11590 Tel 516 683 5440 Fax 516 6831413 Cell 516 359 9647 1.1 thmurphy@covanta coin covanta.coin Printed on recycled paper WINTERS BR,s. ASTE SYSTEMS CHOMAS S. DIBLASE ACCOUNTEJ{ECUTIVE (516) 937;. U: 0900 198 PROSPE `AVENUE C: (631)O: (631) 491-4923 T.:URY_My: '590 960 6916 ;Pa IB , C WINTE S:t eS.Co u - 1 Hydell, Carol From: Murphy,Thomas <thmurphy@covanta.com> Sent: Wednesday,April 15, 2015 9:19 AM To: Hydell, Carol Subject: RE:Changes to Bid Changes received,thank you Carol. Tom Murphy Business Manager COVANTA Portrtrq today PrUet•."•rg 7omorroa, Covanta Hempstead Company 600 Merchants Concourse Westbury, NY 11590 Tel: 516-683-5440 Fax: 516-683-1413 http://covanta corn Please consider the environment before printing this email. From: Hydell, Carol [mailto:carol.hydell©town.southold.ny.us] Sent: Wednesday, April 15, 2015 9:16 AM To: 'johnw@ttcli.com; Murphy,Thomas; 'tdibiase@winterbros.com' Subject: Changes to Bid Please replace the attached pages in your bid packet and acknowledge receipt of same. Thanks, Carol 1 Hydell, Carol From: johnw@ttcli.com Sent: Wednesday,April 15, 2015 10:42 AM To: Hydell, Carol Subject: Re: Changes to Bid we received changes thank you Original Message Subject: Changes to Bid From: "Hydell, Carol" <carol.hydell@town.southold.ny.us> Date: Wed, April 15, 2015 9:15 am To: "'johnw@ttcli.com"' <johnw@ttcli.com> "'thmurphy@covanta.com"' <tlunurphy@covanta.com> "'tdibiase@winterbros.com"' <tdibiase a,winterbros.com> >Please replace the attached pages in your bid packet and acknowledge receipt of same. > Thanks, > Carol 1