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HomeMy WebLinkAbout10/27/2014 Herb Adler, Jr. Southold Town Hall Chairman P O Box 1179 Southold, NY 11958 631-765-1800 th 375 Committee Meeting MINUTES October 27, 2014 6:00 PM Southold Town Hall Conference Room Present: Herb Adler, Jr., Walter Jackson, Cork Maul, Peggy Murphy Peggy Murphy- Historic Houses not in December but maybe April. Houses from Mattituck to Orient, Oysterpond does crochet match regularly. American Legion will cook food for parade but committee will supply them with food. How many fire trucks will be need? Maybe not each Hamlet, How many horses? 10 o’clock start of parade. Scott Russell looking into Prices and Availability of Bleachers on Silversmiths Corner & St. Patrick’s Church. Viewing Stand will be at Town Hall. Nick Planamento Suggested Town takes Bleachers from Tasker & Jean Cochran Park and use for Parade. Peggy Murphy asked how many can fit on bleachers? Nick Planamento responded around 30 but not sure. Cork Maul Banners going across road are expensive and hanging costs have to be included. Peggy Murphy - Maybe Banner where town starts Walter Jackson – Discussed Street light banners all thru town. Cork Maul – we need something that says what is going on. Ruth Anne Bramson needs people for Lecturers which go Southold West, Amy Fleming Asked to speak Cork Maul- Douglas Moore Concert at Cutchogue Presbyterian Church th Herb Adler, Jr. - will Poll North Fork Chorale about the July 4 Date. Cocktail Party at Brecknock Hall – invitation should be sent to Southampton Mayor. Walter Jackson stated that Brecknock hall will supply food. Nick Planamento asked if we need a liquor license for the wine and liquor. President and CEO of Greenport Hospital should be invited. Nick Planamento thought swearing in of Trustees should it be a separate event or include in Anniversary events. Have a calendar with political events only. North Fork Promotional Council is doing website. Can it be donated? Donations difficult for committee Walter Jackson needs transportation for Coast Guard Band. Nick Planamento will ask for 2 Coach Buses from Hampton Jitney and 2 Round trips from Cross Sound Ferry. Peggy Murphy wanted to know if Southwold are coming and when? Unknown at this time. Will committee be doing something for them? Herb Adler, jr. – Town would do reception and committee would do something at Presbyterian Church. Spoke with Town attorney people that work for the town cannot ask for donations. Letter sent to churches and business are not asking for donations. Book budget $10,000.00 but town will get money back. Jeff Waldon would do a book about camps. Maybe the book could have a story on Orient State Park. Discussed ads in last book from last celebration. New book would bring history up-to-date. Gail Horton would be willing to write for the book. Book Printed by Academy didn’t sell ads. Cork Maul discussed publishing maybe on internet Ex. Zulu or Shutter bug. Can sell on internet and collects the money for the book. Can order One or One Thousand, internet easiest way. Nick Planamento thought it was the most cost effective because of not having to layout money in the beginning and no budget line. Books can be ordered and reordered in any amount. Discussed where the stories will come from Ms. Terry and Mr. Hagerman wrote stories last time. Peggy Murphy is will to organize book. Academy Printing does proofread and edit the book if they printed it. Committee will need a good proofreader and editor. Peggy Murphy would like to see every community represented in the book Nick Planamento suggested a page for pre celebration on each community. Peggy Murphy didn’t want to slight or omit any community. Cork Maul would write for New Suffolk. Cork suggested we need an executive editor. Herb Adler suggested that wine industries would be a new topic. Committee discussed how to ask for the book in the budget and need to nail down figures in the budget th for November 5 Town Board meeting. Herb Adler would like to see a series of antidotes. Peggy Murphy thought that logo would be attractive on Cover of Book. No fact finding in the book, Herb Adler felt that it is supposed to be historical. Herb Adler felt that would should ask for full $10,000.00 for the book and then fall back if we receive less money. Cork Maul thought the committee logo should be throughout the town and advertising in Suffolk Times spring booklet and WLNG. Walter Jackson stated that the committee could get a contract with WLNG and spots would be on some many times a year. Asking Advertising Budget of $8,000.00. Peggy Murphy feels most of the money should be spent on Events and Soulveous. Nick Planamento is waiting for vendors to give prices on souvenirs. Nick Planamento – Mark Terry has contact list of vendors for souvenir. Peggy Murphy wanted to know if vendors can give list of items. Nick Planamento said yes. Herb Adler wanted to know how much the fee would be? Nick Planamento thought maybe the internet would be the way to go. Peggy Murphy is in favor of dealing locally. If ordering 100 then can always reorder. Nick Planamento agree. Herb Adler discussed maybe a couple of thousand for souvenirs for budget line item. Nick Planamento mentioned EDDM mail for calendar and website address, poster size mail outs. Cork Maul feels we should have a calendar of events. Postal Patron is more effective. Nick Planamento discussed selling mugs to pay for mailings, Cork Maul thought maybe magnets. Peggy Murphy would like to see the calendar in the book. Herb Adler – wanted to know if North Fork promotion council can get Commercial business contacts from Rotary for events and to do a mailing for letter. Nick Planamento believes it can be e-mailed. Peggy Murphy – asked about grants for events and Herb Adler thought that was a good idea. Herb Adler thought maybe contact Mr. LaValle’s or Mr. Krupski’s Offices. Walter Jackson let us know that the Foundation center is on the Riverhead Library Computer. Foundation center lists all grants. We need letterhead for Mass mailing – maybe a PDF file. Herb Adler would like to do a volunteer day and to send out letters for adults and kids. Nick Planamento local groups could do volunteer work maybe on National Volunteer day. Herb Adler Maybe in spring. Nick Planamento researched that National Volunteer Day is September 21. Walter Jackson stated that was a Monday. Herb Adler discussed that it doesn’t have to be National day. Peggy Murphy asked what would we do? Herb Adler said that whatever needs to be done and advertise it on the Radio and Calendar. th Walter Jackson – gave a hand out on a Quilt being made for the 375 Anniversary. Carol Hydell to check with Mark Terry if Bob Scott received Logo for pin. Ruth Ann Bramson – needs ideas for locations of Lectures. Herb Adler – we have a list of Lecturers 8 or 10 named. Walter Jackson discussed that Libraries, Town Hall, Poquatuck Hall and maybe Founders Landing. Peggy Murphy would like for them not to be called Lectures. Herb Adler couldn’t come up with a better word. Nick Planamento brought up maybe calling them Lunch and Learn or Paper Bag and Lecture. Cork Maul thought the word Lecture needs a hook. Meeting adjourned at 7:53.