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Home My WebLink AboutJustice Court BldgFairweather - Brown Architects • Designers Box 521, 308 Main Street Greenport, New York 11944 (516) 477-9752 October 13, 1987 Judith T. Terry, Town Clerk Town of Southold Town Hall, 53095 Main Road P.O. Box 1179 Southold, N.Y. 11971 Re: Town Hall Justice Court Annex INVOICE For services to date: eased on 65% completion of DrawomFs and Bid. Documents: 65Q' of 13,750-oo............................ '2,437.50 Respectfully submitted., Fairweather-Brown/Architects , t i .................................................... MY ............................. 19 ...... TOWN OF SOUTHOLD, COUNTY OF SUFFOLK, N. Y., Dr. To ... �: �.V ....... Claimant Address..r`�t.�..Z�..Cjr4` Fed. I. D. No. /..l! Z.1..4'i7?......... or Soc. Security No. ...................... The undersigned (Claimant) (Acting on behalf of above named Claimant) does hereby certify that the . (Cross out one) foregoing claim is true and correct and that no part thereof has been paid, except as therein stated, and that the balance therein stated is actually due and owing. Dated ... at. (.5 ......................19...0. 2- ......................................................................... Signature .JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 TELEPHONE (516) 765-1801 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON JULY 28, 1987: RESOLVED that the Town Board of the Town of Southold hereby engages the services of Fairweather-Brown/Architects, in an amount not to exceed $4,500.00, as well as reimbursable expenses, for all phases provided for in their proposal dated July 28, 1987, for the construction of the Justice Court Annex and Walkways at the Southold Town Hall, Main Road, Southold, New York. d` Judith T. Terry Southold Town Clerk July 29, 1987 Fairweather • Brown Architects • Designers Box 521, 308 Main Street Greenport, New York 11944 (516) 477-9752 July 28, 1987 FAIRWEATHER-BROWN/ARCHITECTS proposes to perform the services described herein for THE TOWN OF SOUTHOLD TOWN BOARD for the following project: JUSTICE COURT ANNEX AND WALKWAYS TOWN HALL MAIN ROAD SOUTHOLD, NEW YORK I. SCHEMATIC DESIGN: The Architect shall review and evaluate the program and design parameters as established by the Town Board. The Architect shall prepare, for the approval of the Town Board, schematic design drawings and specifications. II. CONSTRUCTION DOCUMENTS: Based upon approved design development documents, the Architect shall prepare, for approval of the Town Board, construction documents describing in detail the requirements for construction of the project. These documents shall include, but are not limited to: o Site Plans. o Foundation Plans. o Floor Plans. o Roof Plans. o Elevations. o Sections. o Details. o Materials Schedules. o Structural, Mechanical, and Electrical Drawings. 0 Written Specifications. Justice Court Annex Proposal July 28, 1987 Page 2 The Architect shall assist the Town Board in preparation of information and necessary forms for bidding and for approvals of authorities having jurisdiction over the project. III. BIDDING AND NEGOTIATING: The Architect shall assist the Town Board in obtaining bids or negotiating proposals by means of interpreting and clarifying information either at meetings or in written form. IV. CONSTRUCTION PHASE: The Architect shall visit the site at intervals appropriate to the state of construction to become generally familiar with the progress and quality of the work, and to determine in general if the work is proceeding in accordance with the Contract Documents. On the basis of these on-site observations, the Architect shall endeavor to guard the Town Board against defects and deficiencies in the work of the Contractor(s). The Architect shall advise the Town Board as to progress and quality of the work. The Architect shall review and approve shop drawings, samples, and other submissions of the Contractor only for conformance with the design concept of the project and for compliance with the information given in the Contract Documents. The Architect shall conduct inspections to determine the dates of substantial completion and final completion, shall receive and review written guarantees and related documents assembled by the Contractor, and shall issue a final Certificate for Payment. The Architect shall provide clarifications of working drawings in a timely manner. The Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the project budget as proposed, established, or approved by the Town Board. Justice Court Annex Proposal July 28, 1987 Page 3 V. REIMBURSABLE EXPENSES: Reimbursable expenses are in addition to the compensation for services as described herein, and include actual expenses incurred by the Architect and the Architect's Consultants in the interest of the project as listed below: 1. Expense of transportation outside the area of Eastern Long Island. 2. Expense of reproductions, postage and handling of drawings, specifications and other documents excluding reproductions for office use by the Architect and the Architect's Consultants. 3. Expense of renderings or models requested by the Town Board. The Town Board shall be responsible for fees for securing approvals of authorities having jurisdiction over the project, as required. Records of reimbursable expenses shall be kept on a basis of generally accepted accounting principles and shall be available to the Town Board. VI. OWNERSHIP AND USE OF DOCUMENTS: Drawings and specifications as instruments of service are, and shall remain, the property of the Architect. The Town Board shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information and reference in connection with the Town Board's use and occupancy of the project. VII. ARBITRATION: All claims, disputes and other matters in question arising out of, or relating to this Agreement or the breach thereof, shall be decided in arbitration in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association. Justice Court Annex Proposal July 28, 1987 Page 4 Notice of the demand for arbitration shall be filed in writing with the other party to the Agreement with the American Arbitration Association. The demand shall be made within a reasonable time after the claim, dispute or other matter in question has arisen. In no event shall the demand for arbitration be made after the date when institution of legal or equitable proceedings based on such claim, dispute, or other matter in question would be barred by the applicable statute of limitations. VIII. TERMINATION: This Agreement may be terminated by either party upon seven (7) days notice in writing should the other party fail substantially to perform in accordance with its terms through no fault of the party initiating the termination. This Agreement may be terminated by the Town Board upon at least seven (7) days notice, in writing, in the event the project is abandoned. In the event of termination not the fault of the Architect, the Architect shall be compensated for all services performed to the termination date, together with reimbursable expenses then due. IX. PAYMENT AND BASIS OF COMPENSATION: The fee shall be four thousand five hundred dollars ($4,500.00) payable as follows: o $3,750.00 upon completion of drawings and bid documents. o $ 750.00 upon completion of construction. ACCEPTE DATE: Respectfully submitted, A OV RWEATHER-BROWN/ARCHITECTS LODUCA ASSOCIATES AIINC. (516) 567-4401 General Contractors and Builders 1420 F Church St., Bohemia, N.Y. 11716 May 23, 1989 Town of Southold Main Road Southold, NY 11971 Attention: Mrs. Judlih'-, Terry Town Clerk Dear Mrs. Terry: kFaft MAY 24Ift SMAON town Attached please find the return of our set of plans and specs for the modular office building, which was bid on May 18, 1989. While we were the second place bidder we would hope that should you decide not to accept the low bid of A to Z Trailers due to the fact they took exception to various items in the specifications we would be most interested in performing this work for you. Please return our deposit to the plans and specs, to address noted above. Thank you for your time and consideration. Very truly your , Richard LoDuca President Enclosure: RL/ccm x 0 i 4 0 a 1 a.�s.�.�.o.o-.�.o.o.o.o.o.o.o.�.o.os.osw.�.o.�s�.�.�.o.�as.�.o.o..�►..� I TOWN CLERK TOWN OF SOUTHOLD N? 30899 - Suffolk 0899 -Suffolk Comity, New York 516 - 765-1801 19 Southold�,�N. Y. 11971 7 (n I RECEIVED / U o c7 �� __— -- Dollars i t 4 For • Judith T. Terry, Town Clerk = !Cath❑ Check �,/ �O %�— 7. .O.olr.O.o. 4a o.Y.o "M"4a" oa ' .r 1 THE STATE INSURANCE FUND - 199 CHURCH STREET NEW YORK, N.Y. 10007 (212) 312-7318 CANCELLATION OF CERTIFICATE OF WORKERS' COMPENSATION INSURANCE RECEIVED TOWN OF SOUTHOLD NOV 2 4 1992 53095 MAIN ROAD RE JUSTICE CT OFFICE BLDGI.J SOUTHOLD NY 11971 PERIOD: COVERED BY: :THIS: :CERTIFICATE 710:1188 TO 12130/92 POLICYHOLDER LODUCA ASSOCIATES INC 1311 LAKELAND AVE BOHEMIA NY 11716 CERTIFICATE HOLDER POLICY NUMBER 849 590-5 DATE 11/16/92 CERTIFICATE NUMBER 668-801 TOWN OF SOUTHOLD 53095 MAIN ROAD RE JUSTICE CT OFFICE BLDG SOUTHOLD NY 11971 THIS IS TO ADVISE THAT THE WORKERS' COMPENSATION POLICY ISSUED TO THE POLICYHOLDER NAMED ABOVE HAS BEEN CANCELLED EFFECTIVE 12/30/92. THIS INFORMATION IS FURNISHED YOU IN COMPLIANCE WITH TERMS OF THE CERTIFICATE OF INSURANCE NUMBERED AS ABOVE AND ANY OTHER CERTIFICATE OF INSURANCE PREVIOUSLY ISSUED TO YOU AT THE POLICYHOLDER'S REQUEST UNDER THE ABOVE POLICY NUMBER. CANCELLATION 826 THE STATE INSURANCE FUND DIRECTOR, INSURANCE FUND UNDERWRITINC THE STATE INSURANCE FUND UNDERWRITING DEPARTMENT 199 CHURCH STREET NEW YORK, N.Y. 10007 FORWARDING AND ?DRESS CORRECTION REQUESTED TOWN OF SOUTHOLD 53095 MAIN ROAD RE JUSTICE CT OFFICE BLDG SOUTHOLD NY 11971 To Open This Side - Slide Finger Under This Edge--",3Pnfc ,e LZ8 FIRST CLASS U.S. POSTAGE PAID NEW YORK N.Y. PERMIT NO. 926