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Home My WebLink AboutTB-03/24/20151. 2. 3. 4. 5. 6. 11 ELIZABETH A. NEVILLE �gpFFO(� TOWN CLERK COGy Robert Ghosio �oo� N REGISTRAR OF VITAL STATISTICS c MARRIAGE OFFICER Town of Southold RECORDS MANAGEMENT OFFICER Present FREEDOM OF INFORMATION OFFICER Town of Southold OFFICE OF THE TOWN CLERK SOUTHOLD TOWN BOARD REGULAR MEETING March 24, 2015 7:30 PM Town Hall, 53095 Main Road PO Box 1179 Southold, NY 11971 Fax(631)765-6145 Telephone: (631) 765 - 1800 southoldtown.northfork.net A Regular Meeting of the Southold Town Board was held Tuesday, March 24, 2015 at the Meeting Hall, Southold, NY. Call to Order 7:30 PM Meeting called to order on March 24, 2015 at Meeting Hall, 53095 Route 25, Southold, NY. Attendee Name Organization Title Status Arrived Robert Ghosio Town of Southold Councilman Absent James Dinizio Jr Town of Southold Councilman Present William P. Ruland Town of Southold Councilman Present Jill Doherty Town of Southold Councilwoman Present Louisa P. Evans Town of Southold Justice Present Scott A. Russell Town of Southold Supervisor Present Elizabeth A. Neville Town of Southold Town Clerk Present Stephen Kiely Town of Southold Assistant Town Attorney Present I. Reports Town Clerk Monthly Report Judge Price Monthly Report Programs for the Aging Recreation Dept Monthly Report Recreation Department Monthly Report Trustees Monthly Report II. Public Notices NYS Liquor Licenses - Renewal Page 1 March 24, 2015 Page 2 Regular Town Board Meeting III. Communications IV. Discussion 1. 9:00 Am - Gerry Goehringer, Michael Collins 2. 9:15 Am - Tanya Palmore, Director of North Fork Housing Alliance, Phillip Beltz 3. 9:30 Am - Jim Bunchuck 4. 9:45 Am - Mark Terry 5. 10:00 Am - John Sepenoski, Jeff Standish, Jim McMahon 6. 10:15 Am - Conservation Advisory Council 7. Home Rule Request 8. Committee Goals and Objectives for the New Year 9. Motion To: Motion to Enter Executive RESOLVED that the Town Board of the Town of Southold hereby Enter into Executive Session at 11:37AM for the purpose of discussing the following matters: Labor: Matters involving Employment of Particular person/s RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Evans, Russell ABSENT: Robert Ghosio 10. EXECUTIVE SESSION - Labor 11. Motion To: Motion to Exit Executive RESOLVED that the Town Board of the Town of Southold hereby Exit/Recess from this Executive Session at 12:23PM. RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Evans, Russell ABSENT: Robert Ghosio 12. Motion To: Recess 9:00 AM meeting RESOLVED that the Town Board of the Town of Southold hereby Recess this 9:00 AM meeting of the Town Board at 12:23 PM until the Regular 7:30PM Meeting of the Southold Town Board. March 24, 2015 Regular Town Board Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Evans, Russell ABSENT: Robert Ghosio Motion To: Reconvenes 9:00 AM meeting Page 3 RESOLVED that the Town Board of the Town of Southold hereby reconvenes the 9:00 AM meeting of the Southold Town Board at this 7:30PM Regular Meeting of the Southold Town Board. RESULT: ADOPTED [UNANIMOUS] MOVER: Scott A. Russell, Supervisor SECONDER: William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Evans, Russell ABSENT: Robert Ghosio Opening Comments Supervisor Scott A. Russell SUPERVISOR RUSSELL: Please rise and join in the Pledge of Allegiance. Thank you. Just quickly, let me briefly explain how the meeting will run. What we will do is we usually take comment on items that are specific to the agenda that's printed. That's at the beginning, then what we will do is we will go through the agenda, we will vote on the resolutions and then after that we will certainly open up the microphones to anyone that wants to comment on any issue. So at this time I am going to ask anybody that would like to comment on any of the agenda items to please feel free. (No response) V. Resolutions 2015-261 CATEGORY. • Audit DEPARTMENT: Town Clerk Approve Audit RESOLVED that the Town Board of the Town of Southold hereby approves the audit dated March 24, 2015. ✓ Vote Record - Resolution RES -2015-261 El Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Robert Ghosio Voter ❑ ❑ ❑ ❑ Defeated .lames Dinizio Jr Voter p ❑ ❑ ❑ ❑ Tabled William P. Roland Voter ❑ ❑ 0 ❑ 0 Withdrawn .till Doherty Seconder E1 ❑ 0 0 March 24, 2015 Regular Town Board Meeting Page 4 ❑ Supervisor's Appt Louisa P. Evans Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost Comment regarding resolution 261 COUNCILMAN RULAND: Mr. Supervisor, I am going to recuse myself from voting on the warrant as there is a conflict of interest between myself and one of the vendors. JUSTICE EVANS: I also need to excuse myself as there is a payment to myself for reimbursement for the Association of Towns. TOWN CLERK NEVILLE: Just on that item though. JUSTICE EVANS: That's the only item. 2015-262 CATEGORY.• Set Meeting DEPARTMENT. Town Clerk Next Town Board Meeting RESOLVED that the next Regular Town Board Meeting of the Southold Town Board be held, Tuesdav- Anril 7- 2015 at the Cmithnld Tawn Nall Cmithnlrl Nnw Vnrlr cit A -A(1 P M ✓ Vote Record - Resolution RES -2015-262 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ ❑ ❑ El ❑ Withdrawn ❑ Supervisor's Appt James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt William P. Ruland Seconder 0 ❑ ❑ ❑ ❑ Rescinded Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action 0 Lost March 24, 2015 Regular Town Board Meeting 2015-263 CATEGORY.• Seqra DEPARTMENT: Town Attorney SEQRA - LL/Historic Preservation District Page 5 RESOLVED that the Town Board of the Town of Southold hereby determines that the proposed Local Law entitled "A Local Law in Relation to Amendments to Chapter 280, Zoning, in connection with Historic Preservation District" is classified as a Type II action pursuant to SEQRA rules and regulations, and is not subject to further review under SEQRA, and is consistent with the LWRP pursuant to Chapter 268 of the Town Code of the Town of Southold, Waterfront Consistency Review. ✓ Vote Record - Resolution RES -2015-263 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Withdrawn James Dinizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P. Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Louisa P. Evans Seconder Voter 0 0 ❑ ❑ ❑ ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-259 Tabled 3/10/2015 4:30 PM CATEGORY: Enact Local Law DEPARTMENT: Town Clerk Enact LL Historic Preservation District WHEREAS, there has been presented to the Town Board of the Town of Southold, Suffolk County, New York, on the 10th day of February, 2015, a Local Law entitled "A Local Law in relation to Amendments to Chapter 280, Zoning, in connection with Historic Preservation District" and WHEREAS the Town Board of the Town of Southold held a public hearing on the aforesaid Local Law at which time all interested persons were given an opportunity to be heard, Now therefor be it RESOLVED that the Town Board of the Town of Southold hereby ENACTS the proposed Local Law entitled, "A Local Law in relation to Amendments to Chapter 280, Zoning, in March 24, 2015 Page 6 Regular Town Board Meeting connection with Historic Preservation District" reads as follows: LOCAL LAW NO.3 of 2015 A Local Law entitled, "A Local Law in relation to Amendments to Chapter 280, Zoning, in connection with Historic Preservation District". BE IT ENACTED by the Town Board of the Town of Southold as follows: I. Chapter 280 of the Code of the Town of Southold is hereby amended as follows: Article XXXIII. Historic Preservation District (HPD) 4280-190. Purpose; applicability of amendments. The Town Board of the Town of Southold has found that there exists within the Town certain structures with historic or community significance that are in danger of being permanently removed from the Town's scenic viewshed. The Town Board further finds these structures are deserving of preservation for this and future generations. The Town Board has determined that it is necessary to create a floating zone which will be known as a Historic Preservation District to afford an opportunity to protect these structures from demolition by providing an incentive to developers to maintain the fagade of said structures in exchange for the ability to enjoy additional uses not currently permitted in the underlying zoning district 4280-191. Definitions. Unless otherwise expressly stated the following terms shall for the purpose of this Chapter, have the meanings as herein defined. Any word or term not noted below shall be used with a meaning as defined in Webster's Third International Dictionary of the English Language unabridged (or latest edition). ARTISAN MARKET - A retail space for artists to sell their individually crafted art work jewelry, furniture sculpture, pottery, leather craft handwoven articles and related items ARTIST STUDIO/WORKSHOP - An establishment for the preparation display and sale of individually crafted artwork jewelry, furniture sculpture pottery, leather craft handwoven articles and related items. COMMUNITY FACILITY - A structure located on a property owned or formerly owned by religious institution governmental institution school fraternal organization library district or fire district. GARDEN CENTER - A place of business where retail and wholesale products are sold to the consumer. These centers, which may include a nursery and/or greenhouse import most of the items sold, and may include plants nursery and stock potting soil hardware small scale power equipment and machinery for residential purposes hoes rakes shovels and other garden and farm variety tools and utensils. March 24, 2015 Regular Town Board Meeting Page 7 SMALL BUSINESS OFFICE - Offices such as insurance agencies, real estate agencies, computer software services, financial planning securities brokers and like -kind small business establishments excluding retail sales of any kind or nature and limited to overall floor space of 3,000 square feet. 4280-192. Eligibility. An application for the creation of a Historic Preservation District shall not be accepted unless the property contains: 1. A communityfacility; acility; and 2. Said facility was designated as a "historic" landmark pursuant to Chapter 170 of the Code of the Town of Southold or the Town Historic Preservation Commission recommends, in a writing, that it should be designated as such. 4280-193. Use regulations. In the HPD. no buildina or premises shall be used and no buildina or Dart of a building shall be erected or altered which is arranged, intended or designed to be used, in whole or in part, for any use except the following_ A. Permitted Uses. The following are permitted uses and, except for uses permitted under subsection (A)(1), (2) and (3) hereof, are subject to site plan approval by the Planning Board: 1. Single-family homes 2. Two-family homes 3. Bed and breakfasts, subject to the procurement of a bed and breakfast permit 4. Multiple dwelling units - apartments (for properties located within 1 mile of the hamlet centers) 5. Educational Institutions 6. Philanthropic, eleemosynary (charitable) or religious institutions 7. Retail businesses limited to: (i) Farmers markets, (ii) Artisan markets; (iii)Artist studio/workshops; (iv)Craftsman studio/workshops; (v) Garden centers; (vi)Dance studios; and (vii)Exercise studios 8. Day-care facilities 9. Small business offices 10. Professional offices 11. Museums and historical societies 12. Meeting hall and cultural centers 13. Auditorium/theatre, library, art gallery, exhibit halls 14. Buildings, structures and uses owned or operated by the Town of Southold, school districts, park districts and fire districts. B. Accessory uses. Accessory uses shall be limited to those which are clearly incidental and customarily accessory to the permitted principal use. March 24, 2015 Page 8 Regular Town Board Meeting §280-194. Pre -application procedure. Prior to submitting an application for a proposed HPD the applicant shall participate in a pre- submission conference with Planning Department staff in order to confirm that a community facility is located on the proposed site discuss the nature of the proposed HPD the desired results and submittal requirements. §280-195. Application procedure. A. Application and fees. The application for the HPD shall be filed with the Town Clerk. in a form approved by the Town Board and available in the office of the Town Clerk Fees applicable to the HPD application shall be set by resolution of the Town Board B. The procedure for approval of any future development in a proposed HPD shall involve a four -stage application process as follows: 1. Submission to the Town Clerk of completed application for an HPD 2. Confirmation that the community facility is a "historic" landmark or recommended as such, in a writing, by the Town of Southold Historic Preservation Commission 3. Recommendation by the Planning Board to approve the concept plan of the subject property_ 4. Public hearing on the posed HPD by the Town Board. C. Referral to Historic Preservation Commission Upon receipt by the Town Clerk of a properly completed application for the establishment of a HPD one copy of the application shall be referred to the Historic Preservation Commission in order to confirm that the community facility is either a "historic" landmark or is recommended as such Within 45 days from the date of the Historic Preservation Commission meeting at which such referral is received, the Historic Preservation Commission shall report its determination to the Town Clerk. D. Referral to Planning Board Upon the receipt by the Town Clerk of a report by the Historic Preservation Commission confirming that the community facility is either a "historic" landmark or is recommended as such one copy of the application shall be referred to the Planning Board for its review and reportand one copy shall be referred to the Suffolk County Planning Commission for its review and recommendation if required by the provisions of the Suffolk County Charter. Within 60 days from the date of the Planning Board meeting at which such referral is received the Planning Board shall report its recommendations to the Town Board. No action shall be taken by the Town Board until receipt of the Planning Board report or the expiration of the Planning oard. review period, whichever first occurs. Said review period may be extended by mutual consent of the Planning Board and the applicant. E. Planning Board report. The Planning Board in its report to the Town Board may recommend either approval of the application for the establishment of the HPD with or without modifications, or disapproval of said application. In the event that the Planning Board recommends disapproval of said application it shall state in its report the reasons for such disapproval. In preparing its report and recommendations the Planning Board shall give consideration to the Town Comprehensive Plan the existing and permitted land uses in the area, the location of buildings on the site traffic circulation both on and off the site, the adequacy and availability of community facilities and utilities including public water and public sewer systems to service the proposed development and other March 24, 2015 Regular Town Board Meeting Page 9 factors as may be related to the purposes of this Article. F. Town Board public hearing. Within 45 days from the date of the Town Board's receipt of the Planning Board's report and recommendation or the expiration of the Planning Board review period, whichever first occurs, the Town Board shall hold a public hearing on the matter of establishing HPD on the property described in the application. Such hearing shall be held upon the same notice as required by law for amendments to the Town Zoning Map and/or Zoning G. Town Board action. 1. Within 45 days after the date of the close of the public hearing. the Town Board shall act either to approve, approve with modifications or disapprove the proposed HPD. A copy of the Town Board's determination shall be filed with the Planning Board and a copy mailed to the applicant. A copy shall also be filed in the Town Clerk's office. If such determination approves the establishment of a new HPD, the Town Clerk shall cause the Official Zoning Map to be amended accordingly. 2. If not designated already, the Town Board shall designate the subject community facility as a "Historic" landmark prior to issuing approval and as such the said facility shall adhere to all the requirements imposed by Chapter 170. 3. Revocation; extension. a. Upon request to the Town Board, on notice to the applicant, and for good cause shown, the establishment of an HPD may be revoked 18 months after said Town Board approval thereof if work on the site has not commenced or the same is not being prosecuted to conclusion with reasonable diligence. b. The Town Board, upon reauest of the anolicant and upon good cause being shown, may, in the exercise of its discretion, extend the above time period. C. In the event of the revocation of approval as herein provided, the HPD shall be deemed revoked, and the zoning classification of the subject property shall revert to the zoning classification that existed on the property immediately prior to the establishment of the HPD thereon, and the Town Clerk shall cause the Official Zoning Map to be amended accordingly - 4280 -196. Maintenance and termination. A. The communitv facility and its facade shall be maintained in good repair and in accordance with all applicable provisions of the Property Maintenance Code of the New York State Uniform Fire Prevention and Building Code and Chapter 170. B. Following the Town Board approval of the HPD, the applicant shall file in the office of the Suffolk County Clerk covenants and restrictions in a form approved by the Town Attorney. The covenants and restrictions shall contain terms and conditions as the Town Board and the Planning Board deem necessary to ensure that the community facility and facade are maintained in good repair and in accordance with the Property Maintenance Code of the New York State Uniform Fire Prevention and Building Code and Chapter 170. C. If the community facility is demolished or otherwise destroyed, the HPD shall terminate March 24, 2015 Page 10 Regular Town Board Meeting immediately and the zoning classification of the subject property shall revert to the zoning classification that existed on the property immediately prior to the establishment of the HPD thereon, and the Town Clerk shall cause the Official Zoning Map to be amended accordingly. D. Failure to comply with this section shall be a violation punishable pursuant to X280-155 II. SEVERABILITY If any clause, sentence, paragraph, section, or part of this Local Law shall be adjudged by any court of competent jurisdiction to be invalid, the judgment shall not affect the validity of this law as a whole or any part thereof other than the part so decided to be unconstitutional or invalid. III. EFFECTIVE DATE This Local Law shall take effect immediately upon filing with the Secretary of State as provided by law. ✓ Vote Record - Resolution RES -2015-259 2 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio James Dinizio Jr William P. Ruland Jill Doherty Louisa P. Evans Voter Voter Seconder Mover Voter ❑ p 21 El 0 ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ El ❑ ❑ ❑ ❑ ❑ Withdrawn ❑ Supervisor's Appt ❑ Tax Receiver's Appt ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt Scott A. Russell Voter D ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-264 CATEGORY: Budget Modification DEPARTMENT • Accounting Create Stormwater Mitigation Projects in the Capital Fund Financial Impact: Create Capital Budget for Stormwater Mitigation Project funded by NYS DEC grant WHEREAS in 2014 the Town Board of the Town of Southold appropriated a $193,844 grant from the New York State Department of Environmental Conservation Aid to Localities (C303426) for Stormwater Control Infrastructure Upgrades and Mitigation for the Grove Road Stormwater Mitigation Project that requires no match from the Town, and WHEREAS the Grove Road Stormwater Mitigation Project was completed at a cost of $53,590 leaving $140,254 available for other Stormwater Mitigation Projects, and March 24, 2015 Regular Town Board Meeting Page 11 WHEREAS the Town Board has determined that other projects should be completed through this grant and that a new appropriation for Stormwater Mitigation Projects should be created in the 2015 Capital Fund, now therefore be it RESOLVED that the Town Board of the Town of Southold hereby establishes the following Capital Project in the 2015 Capital Budget: Capital Project Name: Stormwater Mitigation Proiects Financing Method: State Aide Budget: Revenues: H.3089.20 Appropriations: H.8540.2.100.250 NYS DEC Grant $ 140,254 Drainage Equipment & Capital Outlay Stormwater Mitigation Proiects $140.254 ✓ Vote Record - Resolution RES -2015-264 El Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ ❑ ❑ p ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ Supervisor's Appt ❑ Tax Receiver's Appt William P. Ruland Mover p ❑ 0 ❑ Rescinded Jill Doherty Voter p ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Seconder D ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter p ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-265 CATEGORY. DEPARTMENT Employment - Town Accounting Appoint Michelle Johannssen FT Assessment Clerk RESOLVED that the Town Board of the Town of Southold hereby appoints Michelle Johannssen to the position of Assessment Clerk for the Assessors Office, effective March 26, 2015, at a rate of $37,307.36 per year. March 24, 2015 Regular Town Board Meeting Page 12 ✓ Vote Record - Resolution RES -2015-265 ❑ Adopted Yes/Aye No/Nay Abstain Absent 0 Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter 110 ❑ ❑ ❑Withdrawn James Dinizio Jr Voter D ❑ ❑ ❑ ❑ Supervisor's Appt William P. Roland Seconder Rl ❑ ❑ ❑ ❑ Tax Receiver's Appt ❑ Rescinded Jill Doherty Voter D ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Mover Q ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter D ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-266 CATEGORY.• DEPARTMENT. Employment - Town Accounting Acknowledges Retirement Theodore O. Beebe WHEREAS, the Town of Southold has received email notification on March 13, 2015 from the NYS Retirement System concerning the retirement of Theodore O. Beebe effective April 30, 2015 now therefore be it RESOLVED that the Town Board of the Town of Southold hereby acknowledges the intent to retire of Theodore O. Beebe from the position of Sergeant for the Police Department effective April 30, 2015. ✓ Vote Record - Resolution RES -2015-266 Z Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ ❑ ❑ 21 ❑ Withdrawn James Dinizio Jr Mover D ❑ ❑ ❑ ❑ Supervisor's Appt William P. Roland Voter ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt ❑ Rescinded Jill Doherty Voter El ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Seconder Q ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter p ❑ ❑ ❑ ❑ No Action ❑ Lost March 24, 2015 Regular Town Board Meeting 2015-267 CATEGORY.• DEPARTMENT.• Employment - Town Accounting Appoint Elizabeth Cantrell Senior Clerk Typist Page 13 RESOLVED that the Town Board of the Town of Southold hereby appoints Elizabeth Cantrell to the position of full-time Senior Clerk Typist for the Trustees Department effective March 25, 2015 at a rate of $50,909.99 per year. ✓ Vote Record - Resolution RES -2015-267 0 Adopted Robert Ghosio James Dinizio Jr William P. Roland Jill Doherty Louisa P. Evans Scott A. Russell Voter Voter Seconder Mover Voter Voter Yes/Aye ❑ El 0 ❑ D 21 No/Nay p ❑ ❑ 0 ❑ ❑ Abstain ❑ p ❑ ❑ ❑ ❑ Absent Ri ❑ ❑ ❑ ❑ ❑ Adopted as Amended ❑ Defeated ❑ Tabled ❑ Withdrawn ❑ Supervisor's Appt ❑ Tax Receiver's Appt ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action Voter 0 ❑ ❑ ❑ Withdrawn ❑ Lost Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt Jill Doherty 2015-268 CATEGORY.• Property Usage DEPARTMENT. Town Clerk Approve Relay for Life Event RESOLVED that the Town Board of the Town of Southold does hereby grant permission to the Relay for Life of Southold & the American Cancer Society to use all of Jean Cochran Park for their annual Relay for Life event on May 29, 30 & 31, 2015; from 8:00 a.m. on May 29 to 10:00 a.m. on May 31. This is an overnight event. Applicant has filed with the Town Clerk a One Million Dollar Certificate of Insurance naming the Town of Southold as additional insured ✓ Vote Record - Resolution RES -2015-268 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Tabled .lames Dinizio Jr Voter 0 ❑ ❑ ❑ Withdrawn William P. Roland Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt Jill Doherty Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Louisa P. Evans Voter 0 ❑ ❑ ❑ ❑ Rescinded Scott A. Russell Voter to ❑ ❑ ❑ ❑ Town Clerk's Appt ❑ Supt Hgwys Appt March 24, 2015 Regular Town Board Meeting ❑ No Action ❑ Lost 2015-269 CATEGORY.• DEPARTMENT. Authorize to Bid Town Clerk Advertise for Computer Hardware & Equipment Page 14 Resolved that the Town Board of the Town of Southold hereby rejects any and all previous bids for the purchase of computer hardware and equipment for the RIO Laserfiche and be it further Resolved that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk's Office to re -advertise for the purchase of computer hardware and equipment for the RIO Laserfiche LGRMIF 2014-2015 Grant Award imDlementation. ✓ Vote Record - Resolution RES -2015-269 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P. Ruland Seconder D ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt Louisa P. Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-270 CATEGOR Y.• DEPARTMENT. Strawberry Fields Recreation Approve Use of Strawberry Fields for Soccer League RESOLVED that the Town Board of the Town of Southold does hereby grant permission to the Gonzalez Men's Soccer League to use Strawberry Fields in Mattituck on Sundays, 8:00 a.m. - 6:30 p.m. from April 5 - December 6, 2015, for league games. Dates will be coordinated with the recreation department as other organizations & groups will be using the field throughout the year. Appropriate fees will be charged as per the rules and regulations listed on the application for March 24, 2015 Regular Town Board Meeting Page 15 use of parks facilities. Applicant must file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold and the County of Suffolk as additional insured's. ✓ Vote Record - Resolution RES -2015-270 Q Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑Tabled Robert Ghosio Voter ❑ ❑ ❑ 10 ❑ Withdrawn James Dinizio Jr Mover 0 ❑ ❑ 0 ❑Supervisor's Appt ❑ Tax Receiver's Appt William P. Ruland Jill Doherty Seconder Voter 21 Q ❑ ❑ ❑ ❑ ❑ 0 ❑ Rescinded ❑ Town Clerk's Appt Louisa P. Evans Voter 0 ❑ ❑ ❑ ❑Supt Hgwys Appt Scott A. Russell Voter D ❑ ❑ ❑ ❑ No Action Voter 21 ❑ p 0 ❑ No Action ❑ Lost 0 Lost 2015-271 CA.TEGOR.Y.- DEPARTMENT. Contracts, Lease & Agreements Town Attorney Agreement WIFetterville Sales - Pole Bldg. PD Impound Yard RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Agreement between Fetterville Sales and the Town of Southold in connection with the construction of a Fetterville Pole Building at the Town's Police Department Impound Yard, in the amount of $32,690.00, subject to the approval of the Town Attorney. ✓ Vote Record - Resolution RES -2015-271 El Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ ❑ ❑ El ❑Withdrawn James Dinizio Jr Voter 0 ❑ ❑ p ❑ Supervisor's Appt ❑ Tax Receiver's Appt William P. Ruland Seconder Lel ❑ ❑ ❑ ❑ Rescinded Jill Doherty Mover 21 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Voter 21 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 21 ❑ p 0 ❑ No Action 0 Lost March 24, 2015 Regular Town Board Meeting 2015-272 CATEGORY. DEP AR IMENT.- Employment - FIFD Accounting Appoint Diane Hansen Full Time Secretary Page 16 RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted March 16, 2015 that appoints Diane Hansen to the position of full time Secretary. ✓ Vote Record - Resolution RES -2015-272 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑Supervisor's Appt ❑Tax Receiver's Appt William P. Ruland Mover 0 ❑ ❑ ❑ ❑ Rescinded Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Supt Hgwys Appt ❑ Lost 2015-273 CATEGORY. DEPARTMENT.• Employment - FIFD Accounting Accept Resignation of Amy Ruffin RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted March 16, 2015 that accepts the resignation of Amy Ruffin effective April 1, 2015 from the full time position of Deckhand and retains as a part time call-in Deckhand for the Fishers Island Ferry District. ✓ Vote Record - Resolution RES -2015-273 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Tabled James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Withdrawn William P. Ruland Seconder 0 ❑ ❑ ❑ ❑ Supervisor's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Louisa P. Evans Mover El ❑ ❑ ❑ ❑ Rescinded Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt ❑ Supt Hgwys Appt March 24, 2015 Page 17 Regular Town Board Meeting ❑ No Action ❑ Lost 2015-274 CATEGORY: DEPARTMENT. Bid Acceptance Highway Department Amend Resolution 2015-247, 2 Trucks Highway RESOLVED that the Town Board of the Town of Southold hereby amends resolution #2015- 247, adopted at the March 10, 2015 regular Town Board meeting to read as follows: RESOLVED that the Town Board of the Town of Southold hereby accepts the quote supplied bid from Mullen Motors, Main Road, Southold, for two new Dodge 1500 Tradesman regular cab 4x2 pick-up trucks in the amount of $22,500.00/each for the Highway Department, all in accordance with the Town Attorney. This to be a legal charge to the 2015 budget line DB.5130.2.100 (light dutv vehicles) ✓ Vote Record - Resolution RES -2015-274 El Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ p ❑ lZ ❑ Withdrawn James Dinizio Jr Mover p ❑ ❑ p ❑ Supervisor's Appt ❑ Tax Receiver's Appt William P. Roland Seconder p ❑ ❑ ❑ ❑Rescinded Jill Doherty Voter Q ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Voter El ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter El ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-275 CATEGORY.• Authorize to Bid DEPARTMENT. • Highway Department Reject Highway Truck Bids Resolved that the Town Board of the Town of Southold hereby rejects any and all bids that were received for Two Certified Pre -Owned Ford F-150 XL (or Equivalent) two wheel drive, trailer tow package in White or Red with less then 7,500 mile. March 24, 2015 Regular Town Board Meeting Page 18 ✓ Vote Record - Resolution RES -2015-275 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt ❑ Tax Receiver's Appt William P. Ruland Seconder 21 ❑ ❑ ❑ ❑ Rescinded Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-276 CATEGORY.• DEPARTMENT. Employment - Town Recreation Advertise for Seasonal Positions - Recreation Department RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Town Clerk Elizabeth Neville to advertise for seasonal summer positions for the Recreation Department. ✓ Vote Record - Resolution RES -2015-276 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt ❑ Tax Receiver's Appt William P. Roland Mover 0 ❑ ❑ ❑ ❑ Rescinded Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-277 CATEGORY: DEPARTMENT. Employment - Town Recreation Establish Summer Seasonal Employee Salaries - Recreation March 24, 2015 Regular Town Board Meeting Page 19 Resolved that the Town Board of the Town of Southold establish the following seasonal employee salary schedule for 2015 summer employees of the recreation department as follows: STILLWATER LIFEGUARDS 1 st year..................................................................... $12.17/hour 2ndyear..................................................................... $12.44/hour 3rdyear..................................................................... $12.72/hour 4thyear..................................................................... $12.99/hour 5thyear..................................................................... $13.27/hour 6thyear..................................................................... $13.54/hour 7th year..................................................................... $13.82/hour 8th year..................................................................... $14.09/hour 9thyear ..................................................................... $14.37/hour BEACH ATTENDANTS 1 st year.................................................................. $9.42/hour 2ndyear..................................................................... $9.58/hour 3rdyear..................................................................... $9.75/hour 4thyear..................................................................... $9.91/hour 5thyear..................................................................... $10.08/hour 6th year..................................................................... $10.24/hour 7thyear..................................................................... $10.42/hour 8thyear..................................................................... $10.60/hour 9thyear ...................................................................... $10.78/hour RECREATION SPECIALISTS (WATER SAFETY INSTRUCTORS) 1 st year..................................................................... $16.57/hour 2nd year..................................................................... $16.82/hour 3rd year..................................................................... $17.07/hour 4th year..................................................................... $17.32/hour 5thyear..................................................................... $17.57/hour 6thyear..................................................................... $17.82/hour 7thyear..................................................................... $18.07/hour 8thyear..................................................................... $18.32/hour 9thyear ..................................................................... $18.57/hour BEACH MANAGERS 1 st year..................................................................... $13.54/hour 2ndyear..................................................................... $13.84/hour 3rdyear..................................................................... $14.14/hour 4thyear..................................................................... $14.44/hour 5thyear..................................................................... $14.74/hour 6thyear..................................................................... $15.04/hour March 24, 2015 Regular Town Board Meeting Page 20 7thyear..................................................................... $15.34/hour 8thyear..................................................................... $15.64/hour 9thyear ..................................................................... $15.94/hour LIFEGUARD TRAINER 1 st year..................................................................... $15.74/hour 2ndyear..................................................................... $15.99/hour 3rd year..................................................................... $16.24/hour 4thyear..................................................................... $16.49/hour 5thyear..................................................................... $16.74/hour 6thyear..................................................................... $16.99/hour 7thyear..................................................................... $17.24/hour 8thyear..................................................................... $17.49/hour 9thyear ..................................................................... $17.74/hour And be it further resolved that the Town Board of the Town of Southold authorize the issuance of free beach parking permits to the following employees: Water Safety Instructors, Beach Attendants, Lifeguards, Lifeguard Trainer, Beach Managers, and Recreation Supervisor Kenneth Reeves. ✓ Vote Record - Resolution RES -2015-277 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑Tabled Robert Ghosio Voter ❑ ❑ ❑ El ❑Withdrawn James Dinizio Jr Voter 10 ❑ ❑ ❑ ❑ Supervisor's Appt William P. Ruland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt ❑ Rescinded Jill Doherty Voter El ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Mover 10 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-278 CATEGORY. Authorize Payment DEPARTMENT: Town Clerk Refund of Special Event Fees WHEREAS Total Training, 3620 DeMott Avenue, Wantagh, NY 11793 has duplicated their payment of $250.00 for an event fee and $250.00 for a clean-up deposit, now therefor be it RESOLVED that the Town Board of the Town of Southold hereby authorizes a refund in the total amount of $500.00 be given to Total Training, 3620 DeMott Avenue, Wantagh, NY 11793. March 24, 2015 Regular Town Board Meeting Page 21 ✓ Vote Record - Resolution RES -2015-278 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Withdrawn James Dinizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P. Roland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt ❑ Rescinded Jill Doherty Seconder 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-279 CATEGORY.• DEPARTMENT. Special Events Town Clerk N F Bike Ride for Alzheimer's Financial Impact: Police Department cost for Event = $704.00 RESOLVED the Town Board of the Town of Southold hereby grants permission to the Alzheimer's Disease Resource Center, Inc. to hold a North fork Bike Ride on Sunday, August 30, 2015 beginning at 5:00 AM, Moore's Lane, Greenport using the following Town Roads: Moores Lane Lighthouse Road Kennys Road Oregon Road Wickham Avenue Bergen Avenue Soundview Avenue Hortons Lane Mill Road/Lane East Mill Road Westphalia Road Sound Avenue Soundview Avenue Ext North Sea Drive Bridge Lane Grand Avenue Cox Neck Road provided they adhere to the Town of Southold Policy for Special Events on Town Properties and Roads. Support is for this year only, as the Southold Town Board continues to evaluate the use of town roads. All Town fees for this event, with the exception of the Clean-up Deposit, are waived. ✓ Vote Record - Resolution RES -2015-279 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Defeated James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Tabled William P. Ruland Seconder 0 ❑ ❑ ❑ ❑ Withdrawn fill Doherty Mover El ❑ ❑ ❑ ❑ Supervisor's Appt Louisa P. Evans Voter 0 0 0 0 March 24, 2015 Regular Town Board Meeting Page 22 ❑ Tax Receiver's Appt Scott A. Russell Voter El ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2015-280 CATEGORY: Advertise DEPARTMENT: Town Clerk Advertise for Committees RESOLVED the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk's office to re -advertise for the resumes for nossihle committee vacanc;ec ✓ Vote Record - Resolution RES -2015-280 El Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio James Dinizio Jr William P. Roland Jill Doherty Louisa P. Evans Scott A. Russell Voter Voter Mover Voter Seconder Voter ❑ El Z EI p 0 ❑ ❑ p ❑ ❑ ❑ ❑ ❑ p ❑ ❑ ❑ p ❑ �❑ ❑ Withdrawn ❑ Supervisor's Appt ❑ Tax Receiver's Appt ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2015-283 CATEGORY: Strawberry Fields DEPARTMENT: Recreation Strawberry Festival 2015 Financial Impact: PD Cost analysis: $14,313.69 RESOLVED that the Town Board of the Town of Southold does hereby grant permission to the Mattituck Lions Club to use Strawberry Fields in Mattituck from Sunday, June 14 through Thursday, June 25, 2015 for the annual strawberry festival and be it further March 24, 2015 Regular Town Board Meeting Page 23 RESOLVED that the Town Board of the Town of Southold authorizes the Town Clerk to issue a Special Events Permit to the Mattituck Lions to hold its Annual Strawberry Festival at Strawberry Fields from Thursday, June 18 through Sunday, June 21, 2015 provided 1. They file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold and the County of Suffolk as an additional insured; 2. Coordinate traffic control upon notification of the adoption of this resolution with Captain Kruszeski 3. No permanent markings be placed on town, county or state roads or property for the event; 4. Any road markings or signs for the event be removed within twenty-four (24) hours of the completion of the event. Some of the requirements for issuing a Special Permit may be waived. ✓ Vote Record - Resolution RES -2015-283 El Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Withdrawn James Dinizio Jr Voter El ❑ 13 ❑Supervisor's Appt William P. Roland Seconder El ❑ ❑ ❑ ❑ Tax Receiver's Appt ❑ Rescinded Jill Doherty Voter 2 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Mover 2 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter El ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-284 CATEGORY. Surplus Equip - Non Usable DEPARTMENT. • Police Dept Police Department -Surplus Equipment RESOLVED that the Town Board of the Town of Southold hereby declares the following equipment to be surplus equipment: 2006 Ford CVC VIN# 2FAHP71 W46X102282 Asset # 3381 2009 Ford CVC VIN# 2FAHP71V19X100212 Asset #3832 Vehicles are no longer drivable and have been used for parts and will be sold in "as is" condition. Contact person is Lt. H. William Sawicki at 765-2600. The vehicles are currently located behind Rich's Auto Body in Cutchogue. March 24, 2015 Regular Town Board Meeting Page 24 Be it further RESOLVED that the Town Board authorizes and directs the Town Clerk to advertise for the sale of same. ✓ Vote Record - Resolution RES -2015-284 Q Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ ❑ ❑ Q ❑ Withdrawn James Dinizio Jr Mover Q ❑ ❑ ❑ ❑Supervisor's Appt William P. Roland Voter Q 11 ❑ ❑Tax Receiver's Appt Jill Doherty Voter Q ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt Louisa P. Evans Seconder El ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter El ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-285 CATEGORY. Attend Seminar DEPARTMENT: Recreation Attend Conference RESOLVED that the Town Board of the Town of Southold hereby grants permission to Recreation Supervisor Kenneth Reeves to attend the one day conference sponsored by the Long Island Leisure Services Association on April 17, 2015 at St. Joseph's College in Patchogue, New York. All expenses for registration and travel to be a legal charge to the 2015 Recreation Department budizet. meetings and seminars. A.7020.4.600.200. ✓ Vote Record - Resolution RES -2015-285 Q Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter 11 ❑ Q 11 Withdrawn James Dinizio Jr Voter Q ❑ El ❑ Supervisor's Appt William P. Roland Seconder Q ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover Q ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt Louisa P. Evans Voter Q ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter Q ❑ ❑ ❑ ❑ No Action 0 Lost March 24, 2015 Regular Town Board Meeting 2015-286 CATEGORY. Authorize to Bid DEPARTMENT. • Public Works DPW Surplus Vehicles Page 25 RESOLVED that the Town Board of the Town of Southold hereby declares the following equipment from the Public Works Department to be surplus equipment, and be it further RESOLVED that the Town Board authorizes and directs the Town Clerk's office to advertise for the sale at the minimum prices set forth below. All items can be viewed at the Highway yard. All items are sold in "AS IS CONDITION". Asset No. 2564, 2001 Dodge Ram 3500, VIN # 3BMF36511M264237, Minimum Bid $500.00 Asset No. 2753.2001 Dodge Ram 3500. VIN # 3B6MF36531 M575121 _ Minimum Rid %500.00 ✓ Vote Record - Resolution RES -2015-286 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑Supervisor's Appt ❑ Tax Receiver's Appt William P. Roland Mover 0 ❑ ❑ ❑ ❑ Rescinded Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-287 CATEGORY. DEPARTMENT. Surplus Equipment Public Works DPW Surplus Vehicles for Disposal WHEREAS the Town Board of the Town of Southold hereby declares the following vehicle from the Public Works Department to be surplus. Asset No. 2782, 2002 Ford Ranger, VIN# 1FTYR10D12TA65426 , Tag B5 March 24, 2015 Regular Town Board Meeting Page 26 RESOLVED that Asset No. 2782 is to be declared as unusable surplus equipment, certain parts stored for future use on current inventory vehicles and the remainder of the vehicle disposed of. ✓ Vote Record - Resolution RES -2015-287 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P. Roland Seconder El ❑ ❑ ❑ ❑ Tax Receiver's Appt ❑ Rescinded Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-288 CATEGORY. Employment - Town DEPARTMENT. Accounting Appoint Town Attorney RESOLVED that the Town Board of the Town of Southold hereby amends Resolution No. 2015-594 dated March 10, 2015 to read as follows: RESOLVED that the Town Board of the Town of Southold hereby appoints William Duffy to the position of Town Attorney, effective March 30, 2015 through December 31, 2015, at a rate of $118,000.00 per annum. ✓ Vote Record - Resolution RES -2015-288 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Withdrawn James Dinizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P. Ruland Voter 0 El ❑ ❑Tax Receiver's Appt ❑ Rescinded Jill Doherty Seconder 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action 0 Lost March 24, 2015 Regular Town Board Meeting 2015-289 CATEGORY. Employment - Town DEPARTMENT. Accounting Hire FT Minibus Driver -Ann Meier Page 27 RESOLVED that the Town Board of the Town of Southold hereby appoints Ann Meier to the position of a Full Time Mini Bus Driver for the Human Resource Center, effective March 30, 2015. at a rate of $32.146.21 Der annum.. ✓ Vote Record - Resolution RES -2015-289 0 Adopted __ Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P. Roland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt ❑ Rescinded Jill Doherty Mover RI ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-290 CATEGORY. DEPARTMENT.• Contracts, Lease & Agreements Solid Waste Management District Rent Equipment for SWMD RESOLVED that the Town Board of the Town of Southold hereby amends resolution #2015- 223, adopted at the February 24, 2015, regular Town Board meeting as follows: RESOLVED that the Town Board of the Town of Southold hereby authorizes the Solid Waste District to enter into an agreement under Suffolk County Heavy Equipment Contract # 24-14.8.7 for the rental of a front end wheel loader for one (1) month at a cost not to exceed $7,000.00. $7.020.00 ✓ Vote Record - Resolution RES -2015-290 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Defeated James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Tabled William P. Ruland Mover El ❑ ❑ ❑ ❑ Withdrawn Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt Louisa P. Evans Seconder 0 0 11 0 March 24, 2015 Regular Town Board Meeting Page 28 ❑ Tax Receiver's Appt Scott A. Russell Voter Q ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2015-291 CATEGORY.• Budget Modification DEPARTMENT • Town Attorney Budget Modification Financial Impact: purchase of wireless printer for ATA Hulse's office RESOLVED that the Town Board of the Town of Southold hereby modifies the 2015 General Fund Whole Town budget as follows: From A. 1420.4.600.200 Town Attorney, C.E. Meetings & Seminars $175.00 Total: $175.00 To: A. 1680.2.400.450 Information Technology, Equipment Workstation/Server/Periph $175.00 Total: $175.00 ✓ Vote Record - Resolution RES -2015-291 Q Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ ❑ ❑ Q ❑ Withdrawn James Dinizio Jr Voter Rl ❑ ❑ ❑ ❑ Supervisor's Appt William P. Ruland Seconder Q ❑ ❑ ❑ ❑Tax Receiver's Appt Jill Doherty Voter Q ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt Louisa P. Evans Mover Q ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter Q ❑ ❑ ❑ ❑ No Action 0 Lost March 24, 2015 Regular Town Board Meeting 2015-292 CATEGORY. Attend Seminar DEPARTMENT. Town Clerk Page 29 Grant Permission to Court Officer to Attend an Annual Recertification for Firearm Training RESOLVED that the Town Board of the Town of Southold hereby grants permission to Court Officer George Gross to attend an annual recertification for firearm training, on April 6, 2015 at the Suffolk County Sheriff's Firearms Range in Westhampton, New York. All expenses for training to be a legal charge to the Justices 2015 budget. ✓ Vote Record - Resolution RES -2015-292 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ ❑ ❑ 0 ❑Withdrawn James Dinizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P. Roland Voter 0 ❑ ❑ ❑ ❑Tax Receiver's Appt Jill Doherty Voter D ❑ ❑ ❑ ❑ Rescinded ❑Town Clerk's Appt Louisa P. Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-293 CATEGORY.• Attend Seminar DEPARTMENT: Justice Court Judge Price Attend Seminar RESOLVED that the Town of Southold hereby grants permission to Justice William H. Price to attend the National Association of Drug Court Professionals in Washington, D.C. on July 27-30, 2015. All travel expense to be a leval charge to the 2015 Justice Court budaet. ✓ Vote Record - Resolution RES -2015-293 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Robert Ghosio 'Voter ❑ ❑ ❑ ' D ❑ Defeated .lames Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Tabled William P. Ruland Seconder 0 ❑ ❑ ❑ ❑ Withdrawn Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt ❑ Tax Receiver's Appt Louisa P. Evans Voter 0 ❑ ❑ ❑ 0 Rescinded Scott A. Russell Voter 171 ❑ ❑ 0 March 24, 2015 Page 30 Regular Town Board Meeting ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2015-294 CATEGORY. • Authorize to Bid DEPARTMENT. Information Technology RFP for Active Directory Migration and Re -Design RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk's office to advertise for Requests for Proposals for Active Directory Migration and Re-Desien. ✓ Vote Record - Resolution RES -2015-294 El Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ ❑ 1:1 E1 ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt ❑ Tax Receiver's Appt William P. Ruland Mover 0 ❑ ❑ ❑ ❑ Rescinded Jill Doherty Seconder ❑ ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter D ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-295 CATEGORY.• Public Service DEPARTMENT: Highway Department 2015 Brush Clean -Up RESOLVED by the Town Board of the Town of Southold that the Highway Department Spring Cleanup will start on Monday, April 20, 2015 in Orient. Our Highway crews will remove only BRUSH and LEAVES and work in a westerly direction until they reach Laurel. All Leaves Must Be In Bio -Degradable Paper Bags, NO EXCEPTIONS. We can only pass through an area once; be it further RESOLVED that the Town Board hereby authorizes the acceptance of residential leaves and March 24, 2015 Regular Town Board Meeting Page 31 brush (free of charge for five weeks, at the Southold Town Compost Facility in Cutchogue. This five-week grace period is for those homeowners who wish to take their leaves and brush directly to the Town's compost site, provided that they have the applicable sticker. The grace period will start Saturday, April 11, 2015, and end Sunday,ay, 17 2015; be it further RESOLVED that commercial landscaping and tree removal companies will no longer be permitted to deposit any loads of branches or yard debris for removal in the Town's right-of- way. It will be the homeowner's responsibility to make certain that their contractor(s) haul their yard debris to the Cutchogue Compost Facility as anyone caught dumping in the Town right-of- way will be fined for illegal dumping; and, be it further RESOLVED that the Fishers Island Spring Clean -Up will also commence on Monday rip l 20 2015. ✓ Vote Record - Resolution RES -2015-295 El Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ ❑ ❑ D ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P. Ruland Jill Doherty Seconder Voter [a El ❑ ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt ❑ Rescinded ❑ Town Clerk's Appt Louisa P. Evans Mover El ❑ ❑ 0 ❑ Supt Hgwys Appt Scott A. Russell Voter p ❑ ❑ ❑ No Action ❑ Lost 2015-296 CATEGORY.• Budget Modification DEPARTMENT.- Highway Department 2015 Budget Modification - Highway Financial Impact: for the purchase of light duty trucks RESOLVED that the Town Board of the Town of Southold hereby modifies the 2015 Highway Fund Part Town budget as follows: Decrease Appropriations: DB.5130.4.400.300 Increase Revenues: DB.2650.00 Equipment Sale of Scrap & Excess Material Total 4,020.00 6,550.00 $10,570.00 Increase Appropriations: D13.5130.2.300.100 Light Duty Vehicles $10,570.00 March 24, 2015 Regular Town Board Meeting Total Page 32 $ 10.570.00 ✓ Vote Record - Resolution RES -2015-296 Q Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ ❑ ❑ Q ❑ Withdrawn James Dinizio Jr Mover Q ❑ ❑ ❑ ❑ Supervisor's Appt William P. Ruland Voter Q ❑ ❑ ❑ ❑ Tax Receiver's Appt ❑ Rescinded Jill Doherty Voter El ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Seconder Q ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter Q ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-297 CATEGORY. Landfill Misc. DEPARTMENT. Solid Waste Management District CAT 966 Payloader Repair RESOLVED that the Town Board of the Town of Southold hereby authorizes the repair of the Solid Waste District's CAT 966 payloader by HO Penn Machinery Inc, pursuant to the Suffolk County contract for repairs to Caterpillar equipment, at a cost not to exceed, $64,000.00, all in accordance with the Town Attornev. ✓ Vote Record - Resolution RES -2015-297 Q Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ ❑ ❑ Q ❑ Withdrawn James Dinizio Jr Voter Q ❑ ❑ ❑ ❑ Supervisor's Appt William P. Ruland Seconder Q ❑ ❑ ❑ ❑ Tax Receiver's Appt ❑ Rescinded Jill Doherty Mover Q ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Voter El ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter Q ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-298 CATF, GOR Y.• Budget Modification March 24, 2015 Regular Town Board Meeting DEPARTMENT. Solid Waste Management District Page 33 Budget Modification CAT 966 Repairs Financial Impact: For needed repairs to CAT 966 Front End Loader, 3rd party damage to Transfer Station. MSW Removal line to be replenished in 4th qtr. 3rd party funds received for building damage. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2015 Solid Waste Management District budget as follows: From: SR 8160.4.400.805 MSW Removal $79,700 Total $79,700 To: SR 8160.4.400.200 Building Maintenance $15,700 SR 8160.4.400.655 Repairs -CAT 966 Loader $64,000 Total $79,700 ✓ Vote Record - Resolution RES -2015-298 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Withdrawn James Dinizio Jr Voter 0 11 ❑ ❑Supervisor's Appt William P. Ruland Mover ! 0 ❑ ❑ ❑ ❑Tax Receiver's Appt ❑ Rescinded Jill Doherty Voter El ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-299 CATEGORY.• Contracts, Lease & Agreements DEPARTMENT. • Town Attorney Amend Resolution 2013-884/Conveyance from Posillico Construction Co., Inc. RESOLVED that the Town Board of the Town of Southold hereby amends Resolution 2013- 884 adopted on December 17, 2013 to read as follows: RESOLVED that the Town Board of the Town of Southold hereby accepts the dedication and conveyance of SCTM #1000-53-4- 44.4 44.3, a 0.99 -acre lot, from Posillico Construction Co., Inc. and hereby authorizes Supervisor Scott A. Russell to execute the conveyance documents in March 24, 2015 Regular Town Board Meeting connection therewith, subject to the approval of the Town Attorney. Page 34 ✓ Vote Record - Resolution RES -2015-299 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P. Roland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt Louisa P. Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter ❑ 0 ❑ ❑ ❑ No Action ❑ Lost 2015-300 CATEGORY. DEPARTMENT: Advertise Human Resource Center Permission to Advertise for PT Mini Bus Driver at the HRC RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for the position of part time Mini Bus Driver for the Human Resource Center at a rate of $17.79 per hour up to 17.5 hours per week. ✓ Vote Record - Resolution RES -2015-300 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Withdrawn James Dinizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P. Ruland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt Louisa P. Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-301 CATEGORY. Contracts, Lease & Agreements DEP.4RTAIENT. Solid Waste Management District March 24, 2015 Regular Town Board Meeting Transfer Station Repairs Page 35 RESOLVED that the Town Board of the Town of Southold hereby accepts the price of Radon Construction to conduct repairs of 3rd party damage to the Cutchogue Transfer Station in the amount of $15.700. all in accordance with the Town Attornev. ✓ Vote Record - Resolution RES -2015-301 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Withdrawn James Dinizio Jr Voter El ❑ ❑ ❑ ❑ Supervisor's Appt William P. Roland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt Louisa P. Evans Voter El ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter El ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-302 CATEGORY. .DEPARTMENT.• Employment - Town Accounting Release From Tree Committee Position RESOLVED that the Town Board of the Town of Southold hereby releases Lori McKiernan from the position of Secretary to the Southold Town Tree Committee, effective March 20, 2015. ✓ Vote Record - Resolution RES -2015-302 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P. Roland Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt Louisa P. Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action 0 Lost March 24, 2015 Regular Town Board Meeting 2015-303 CATEGORY. Contracts, Lease & Agreements DEPARTMENT. Special Projects Coordinator North Fork Housing Alliance CDBG Page 36 RESOLVED that the Town Board of the Town of Southold hereby authorizes an exception to its Southold Town Rehabilitation Program Guidelines, last modified in 1991, and further authorizes the North Fork Housing Alliance to expend funding up to $50,000 for a significant home improvement project to promote the safetv for an income eliizible resident. ✓ Vote Record - Resolution RES -2015-303 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Withdrawn ❑ Supervisor's Appt James Dinizio Jr Voter 10 ❑ ❑ ❑ ❑ Tax Receiver's Appt William P. Ruland Seconder 0 ❑ ❑ ❑ ❑ Rescinded Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Mover 0 ❑ ❑ Rescinded Scott A. Russell ❑ Supt Hgwys Appt Scott A. Russell Voter D ❑ ❑ ❑ ❑ No Action 0 Town Clerk's Appt ❑ Lost 2015-304 CATEGORY.• DEPARTMENT. Employment - Town Town Attorney Adopt & Implement Arbitrator's Opinion & Recommendation/Stulsky Retiree Health Ins Grievance RESOLVED that the Town Board of the Town of Southold hereby adopts and implements, in its entirety, the Opinion and Recommendation of Arbitrator Robert A. Grey, dated March 17, 2015, in the Matter of CSEA and the Town of Southold (Christine Stulsky/Retiree Health Insurance Grievance). ✓ Vote Record - Resolution RES -2015-304 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Robert Ghosio Voter ❑ ❑ ❑ 0 ❑ Defeated lames Dinizio Jr Mover 0 ❑ ❑ ❑ 11 Tabled William P. Ruland Seconder 0 ❑ ❑ ❑ ❑ Withdrawn Jill Doherty Voter 0 ❑ ❑ ❑ ❑Supervisor's Appt Louisa P. Evans Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt ❑ Rescinded Scott A. Russell Voter 0 ❑ ❑ ❑ 0 Town Clerk's Appt March 24, 2015 Page 37 Regular Town Board Meeting ❑ Supt Hgwys Appt ❑ No Action ❑ Lost Comment regarding resolution 304 COUNCILWOMAN DOHERTY: I have a question on this. Is there a time constraint with the courts on this? Is that why... SUPERVISOR RUSSELL: No, this is an arbitrator's decision upholding the Town's earlier decision. COUNCILWOMAN DOHERTY: Okay, because it was just put on the agenda, so I didn't know because we haven't seen the decision yet. I was just asking. 2015-305 CATEGORY.• Contracts, Lease & Agreements DEPARTMENT. Town Attorney Countywide Comprehensive Debris Management Plan WHEREAS, the Town of Southold wishes to work with the Suffolk County Fire, Rescue and Emergency Services, the nine Townships in Suffolk County and our Federal, State and Local partners to develop a Countywide Comprehensive Debris Management Plan pursuant to the requirements as set forth by the Federal Emergency Management Agency (FEMA); and WHEREAS, FEMA recommends that all municipal entities prepare management plans in order to receive Federal reimbursement as the result of a Presidential Declaration; and WHEREAS, as the partners prepared and submitted to FEMA the Suffolk County Multi - Jurisdictional Hazard Plan in 2014 to comply with the Federal mandate, the same partners will submit the Countywide Comprehensive Debris Management Plan to FEMA in June of 2015; and WHEREAS, as a partner in the development of the Plan, the Town of Southold is eligible to receive reimbursement for administrative costs pursuant to the grant obtained by Suffolk County Fire, Rescue and Emergency Services not to exceed $8,500; and WHEREAS, the development of this Plan is a Type II action pursuant to 6 N.Y.C.R.R. §617.2 ( b ) and therefore no further SEQRA review is required; now, therefore, be it RESOLVED that the Town Board of the Town of Southold hereby authorizes Supervisor Scott A. Russell to comply with all necessary filings to the appropriate State and Federal March 24, 2015 Regular Town Board Meeting Page 38 Agencies in conjunction with the development of a Countywide Comprehensive Debris Management Plan. ✓ Vote Record - Resolution RES -2015-305 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ 0 ❑ 21 ❑ Withdrawn ❑ Supervisor's Appt James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt William P. Ruland Seconder El ❑ ❑ ❑ ❑ Rescinded Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ No Action ❑ Lost 2015-306 CATEGORY. • Budget Modification DEPARTMENT: Town Clerk 2014 Budget Modification - DPW Financial Impact: cover over expended items from 2014 RESOLVED that the Town Board of the Town of Southold hereby modifies the 2014 General Fund Whole Town Building & Grounds budget as follows: From: A 1620.4.200.300 A 1620.4.400.700 Gas Building Rentals Total To: A 1620.4.200.200 Light & Power $11,000 $ 3,000 $14,000 $14,000 Total 1� 14 nnn ✓ Vote Record - Resolution RES -2015-306 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Robert Ghosio Voter ❑ p ❑ 10 ❑Defeated James Dinizio Jr Voter 0 ❑ ❑ ❑ Tabled William P. Ruland Mover 0 ❑ ❑ ❑ ❑ Withdrawn ❑ Supervisor's Appt Jill Doherty Voter 0 ❑ ❑ ❑ Tax Receiver's Appt Louisa P. Evans Seconder 0 ❑ ❑ ❑ 0 Rescinded Scott A. Russell Voter 0 0 0 0 March 24, 2015 Regular Town Board Meeting ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2015-307 C_ATEGORY.• Advertise DEPARTMENT: Police Dept PD -Advertise for TCO Position for the 2015 Summer Season Page 39 RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for two (2) weeks for Traffic Control Officers for the 2015 summer season at the hourlv waize of $16.46 Der hour ✓ Vote Record - Resolution RES -2015-307 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Robert Ghosio Voter ❑ ❑ ❑ 0 0 Defeated 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ ❑ ❑ 0 ❑Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P. Ruland Seconder El ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt Louisa P. Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-308 CATEGORY.- Advertise DEPARTMENT. Trustees Advertise for Pumpout Boat Operators RESOLVED the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for Pump -Out Boat Operators for two consecutive weeks in the Suffolk Times for operators in Southold. ✓ Vote Record - Resolution RES -2015-308 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Robert Ghosio Voter ❑ ❑ ❑ 0 0 Defeated .lames Dinizio Jr Mover 0 0 0 0 March 24, 2015 Page 40 Regular Town Board Meeting ❑ Tabled ❑ Withdrawn William P. Roland Jill Doherty Voter Voter 9 p ❑ ❑ ❑ ❑ ❑ ❑ ❑ Supervisor's Appt Louisa P. Evans Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Scott A. Russell Voter R1 ❑ ❑ 0 ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost r77 VI. Public Hearings None Closing Comments Supervisor Russell SUPERVISOR RUSSELL: That completes the agenda. Okay, I am going to offer the opportunity for anybody that would like to address the Town Board on any issue to please feel free? Robert Hanlon, President Orient Association ROBERT HANLON: Good evening. I am Robert Hanlon, I am the president of the Orient Association. I would like to thank Supervisor Russell and the Town Board for prompt and firm action in regard to the Cross Sound enhancement project that was part of NIMTIC's proposed plan. The Board and the Supervisor have taken a very clear and firm view and stance objecting to an increase in ferry traffic and truck traffic on Main Road coming through Orient, East Marion and the rest of Southold and we do appreciate that. The project will be voted on in April, by that board and we are hopeful that they will remove it from their agenda but the work is not done. We still have the federal and state DOT's as well as the Connecticut DOT and MARAD that list this project as an ongoing activity and we will be working and we look forward to looking to the Board to continue to fight this project so we can have high quality roads without an additional burden. Thank you again for your very firm and clear assistance on this. Lori Hollander LORI HOLLANDER: My name is Lori Hollander and I am from Southold Town. Supervisor Scott Russell and Board members. I would like to talk about the short term rental concerns in Southold Town. The quality of life for residents in North Fork is being increasingly affected by the unregulated short term rental market. People who bought their homes in residential neighborhoods can now find themselves living next to an unregulated, unsupervised and unlicensed property functioning as a commercial business. The ability to make a profit from short term rentals is encouraging speculators to buy up lower priced homes to be used as rental businesses. This practice is depleting the affordable housing market needed to ensure working March 24, 2015 Page 41 Regular Town Board Meeting class families a place to live in our community. One in two family homeowners situated in residential neighborhoods are increasingly advertising their homes for rent on commercial websites such as Airbnb and Home Away. When they list their homes for rent to large groups of unrelated adults, they are not in compliance with the Southold Town code. The code defines one and two family homes as non-profit housekeeping units. B and B's in residential neighborhoods are licensed to rent to transients on a short term basis. B and B's owners must be in residence and undergo a rigorous licensing procedure that includes regular inspection for room size per person, safety regulations, minimum on-site parking space requirements and insurance. B and B owners must obtain permits and supervise their property as well as pay licensing fees and taxes to the town. These taxes pay for such things as police, fire, highway services to name a few. Currently, short-term rental property owners who are using their homes as businesses are not subject to any of the regulations or taxes that other similar businesses such as B and B's, hotels, motels must follow. The towns of East and South Hampton have grappled with the negative effects of these short term rentals for a much longer time than we have. To protect their residents, they were forced to implement regulations. The following regulations are examples of what South and East Hampton adopted. We would like Southold Town to consider similar guidelines to protect its residents. One, required issuing rental permits on a yearly basis. Two, limiting property owners ability to rent for less than two weeks to only three times in a six month period. Three, restricting acceptable sleeping area to 70 square feet for one person and an additional 50 square feet of floor area for each additional person. Four, onsite parking restrictions limiting renters and their guests to parking only in the driveway of the home which they are renting. Five, routine inspections to ensure that health and safety regulations are met. Six, rental tax implementation to meet with current tax code for commercial rentals. The residents of Southold Town understand that there are tools within our code to remedy the spread of this rental problem. The codes are enforceable and amenable. The residents of Southold Town are asking the Town Board to join them in an effort to preserve our community's integrity by initiating code restrictions for this form of rental. The following are examples of the number of Southold Township family residents that are advertising home rental availability on websites such as BRBO and Home Away and I am just going to say that these are only two of the many websites that these homes are listed on. Orient Point currently has 9 available rentals on BRBO, Orient itself has 16 available rentals on BRBO and 25 available on Home Away. East Marion has 30 available rentals on both. Greenport has 64 available rentals on BRBP and 67 on Home Away. Southold has 99 on BRBO and 100 available rentals on Home Away. Peconic has 10 on both, Cutchogue 27 on both, New Suffolk 9 on both, Mattituck 21 on both and Laurel has 11 on BRBO and 9 on Home Away. That is a total of 296 rentals in our area on BRBO and 298 on Home Away and I can tell you that we looked last week and we looked last night and it went up by 8 rentals, 8 houses in one week. Thank you. SUPERVISOR RUSSELL: Thank you. Mike Griffin, East Marion MIKE GRIFFIN: Good evening, Mike Griffin from East Marion. I would like to address the issue of short-term rentals also. Supervisor Russell and Town Board members. My wife and I moved permanently out to East Marion about 5 years ago for our retirement. We had been vacationing out here since the early 70's, my wife since the 50's and built here about 10 years ago. The reason we moved here include the same reasons you are here. The beauty of the area, March 24, 2015 Page 42 Regular Town Board Meeting the family atmosphere, easy access to fishing and boating, clean waters for swimming and clamming. The different pace of life. In short, we were attracted to the area because of the quality of life that is found here that is no longer found up island. Recent advances in software technology have created websites such as Airbnb and Home Away which allow for different type of rental than most found in B and B's, hotels and motels in our area. Unlike the B and B's which are highly regulated included owner residents, licensing requirements including room size per person, minimum parking requirements, insurance and safety regulations and taxes to the town. These new rentals are not subject to the same requirements. In other words, property owners using their homes as businesses are not subject to the same regulations as B and B's, hotels must follow. It is my understanding that current town code prohibits short term rentals and rentals to more than 5 unrelated people. The violation of this code is already occurring and is negatively impacting the quality of life here, something that we all cherish. As speculators buy up lower priced housing stock to be used as rentals, working class families are losing opportunities to own their own home and may seek alternatives such as Habitat for Humanity. One home is currently being built in Orient. The proliferation of party houses in our town will only degrade our neighborhoods and change a very beautiful place. But something can be done. As mentioned previously, the south fork has been dealing with this problem longer than we have. The town of East Hampton has created a set of codes which offer a template for our town. Guidelines should include rental permits, required on a yearly basis; property owners limited to rent for no less than two weeks, three times in a six month period. Defining bedroom sleeping areas as 70 square feet per person and an additional 50 square feet for each additional person. Parking restrictions requiring renters and guests to only park in the driveway of the home. Routine inspections for health and safety. Application of commercial tax codes to residential rentals. The creation of codes brings up the issue of enforcement. Enforcement is required not just during the week but more importantly on the weekend. The cost for this should not have a major impact on the town budget. It was reported in the July 30th Traveler -Watchman, the Independent, that Southampton town's code division levied $94,000 worth of fines from June 1, 2014 to July 30, 2014. The collection of close to $100,000 in fines could itself pay for a couple of code enforcement officers. Please take action on short term rental codes. We are on a crest of a wave, just check Airbnb for your local community. Thank you. SUPERVISOR RUSSELL: Thank you. Miriam BIssu, Orient -By -The -Sea, Pres. Prop Owners Assoc MIRIAM BISSU: My name is Miriam Bissu and I live out by Orient Point. I would like to offer these personal thoughts about the short term rental issue that is coming up before the code committee, I understand tomorrow. I have been living in Orient by the Sea for 10 years now and I have served on the board of directors of the association and am now the president. Our community is a peaceable group of many older and retired people, veterans and families. Recently some of our neighbors have been renting out their property for one or two weeks or weekends at a time. There have been parties at all times of the day and night with loud music. Unruly groups of what appear to be unrelated adults have rented homes for the sole purpose of partying all weekend. In some instances, the homes were rented from speculators who chose to put their capital at risk by investing in properties they do not live in. they are taking advantage of newly created websites to draw vacationers to our area. They are maximizing their profits at the expense of the majority of homeowners in our subdivision who have invested their time, energy March 24, 2015 Page 43 Regular Town Board Meeting and financial resources in their home and in their community. Not all of the property owners using commercial websites are speculators. Some of them are people who own second homes in our area, who are finding they can no longer use them or afford them. Rather than sell the property, they open it up to strangers. The result is just as damaging to the community. Weekend or weekly vacationers do not build community. They do not subscribe to the same values, interests or life-styles of those who have retired here or are raising families, working and voting in the community. Those who rent their homes for short periods diminish the value of property of homeowners who reside full-time in the community. Orient by the Sea is a residential community. Our subdivision is not zoned for commercial use. We do not want homes in the subdivision to become motels or rooming houses. I would like the Town of Southold to enact a code that would regulate short-term rentals and limit rentals to no more than four to six unrelated adults. The Town Board has a long history of listening to the will of the people and coming to their assistance in resolving issues such as the one I have described. I am confident that the Board will consider the needs of the community at large in developing a code that enables us to preserve our community and our way of life. Thank you. Maribeth Edmonds, Mattituck MARIBETH EDMONDS: Hi. My name is Maribeth Edmonds, I live in Mattituck and I am here is support of Airbnb, albeit with regulations. My husband and I travel a lot of we discovered Airbnb and we found that it was a way that we prefer to travel because it is so interesting, to stay in a home with a family that is full of life and full of the unique perspective of people who actually live in the place that you are visiting. And once we have done enough of that over the years, we decided to do it ourselves. I would like you to see the other face of Airbnb which are people like myself and my husband, people who are working professionals, who have a lovely home that we cherish. We also love our community, we love our neighbors, we don't want any harm to come to our house and we don't want any loud noise, we go to sleep early. We regulate who comes to our house. We are there, in attendance. We offer them local North Fork treats. North Fork potato chips, Catapano cheese. We send them out in search of North Forks treasures. The carousel, the observatory, all the restaurants, we show them what the North Fork is and we regulate their behavior. We also want good, strict regulations but don't throw out the baby with the bathwater. Anne Murray, East Marion ANNE MURRAY: I am Anne Murray from East Marion. I have been here before about this issue, a couple of months back and again, I want to say that I believe the Town Board should take action very, very soon and address this problem of the residential short-term rentals before the summer season starts. It may already be too late because I understand a lot of homes have already been rented for most of the summer on some of these sites, so I am told by my neighbors. I think that short-term rentals and rentals to more than five unrelated people are negatively impacting the quality of life in many neighborhoods, as you have heard. And the problem is escalating. Unless the Town Board takes timely action, party houses will exist in every hamlet and I think they already do. Reducing a number of negative consequences, reminiscent, I might add, of the Vineyard 48 scenario. And I have heard stories like that. It won't be long before young people in a party house are going to be going in people's yards, I have heard stories about that already. Many communities have adopted codes to address this problem. As you know, East Hampton, Southampton. Those codes might be a blueprint for you to draft a new code in March 24, 2015 Page 44 Regular Town Board Meeting this regard. But the key is going to be rigorous enforcement. And we know code enforcement is always an issue in this town. I wish it weren't but if you institute permits for rentals and fine those who ignore the codes, that would ensure that code enforcement might pay for itself. And again, I think that no one should have to live next door to a nightmare scenario. Please take action before the summer season starts again and I have no problem with people like this woman before me who obviously maybe stays in her home while she rents through Airbnb and entertains her guests something like what a B&B would do but it's the speculators who worry me and I have seen it, I have seen homes like that. They have no interest in our community except taking money out of it and they are not putting anything into it. Several of my neighbors in East Marion have also signed letters similar to mine, I will give these to you and I think you have gotten some more comments via email. Thank you. Abigail Field, Attorney, Cutchogue, ABIGAIL FIELD: My name is Abigail Field and I am an attorney in Cutchogue and I represent about a dozen homeowners who rent their houses on VRBO. They couldn't come tonight but they will whenever you have an actual bill in front of you because they are eager, like the woman before to give a face to the responsible slice of the renters, the property owners. This is not, not everyone who does this is a speculator who is looking to simply extract the wealth by exploiting the community. In fact, my clients use their homes part of the year. They hope to retire here. They purchased here because they love the community and because they have invested a lot of money in the renovating their properties and they want to live in these properties, they very carefully screen their tenants. Require copies of drivers licenses, for example, large security deposits. They do questionnaires to try to make sure that this isn't some kind of bachelorette parties, some crazy scenario because they want to protect the asset that is their home, they want to protect the community they live in. This is a real slice of who these people are. And in fact, they request responsible regulation. They would like the bad actors to be caught and stopped because they want to be able to continue doing what they are doing and they understand the impact, the whole concept of the bad apples who wreck their neighbors quality of life. So just a couple of points, I am not going to address all of the specific line items that people have put on the table. But in general, we support rental permits and we support a rental permit fee that would level the playing field with the B&B's and the hotels. We support strict enforcement. Again, we want to get the bad actors caught. In fact, we support enforcement not just of a rental permit code but of your light ordinances and noise ordinances which in and of themselves would address some of these issues. The trespass code, right, nobody wants people invading people's properties or being really bad actors. And as I will get into in a moment, we very much support allowing weekend rentals to continue as long as it is done responsibly. Not one night because those really are, tend to be the party crowds and besides which my property owners don't want one night rentals, it is too much work, too much wear and tear on the property and it just doesn't make any sense. But weekends are very important. Why do I say the weekends are very important? Well, we wanted to get a handle on the economic benefit to Southold Town of having all of these rentals because, you know, when people come into town on vacation they spend money. Now it is very hard to quantify how that impact directly because a comprehensive survey is tough but my property owners and some of the people they know who do this sent a 10 question survey to former renters and 91 former renter groups responded. And those 91 groups represented about 400 people and I will just give you some top line results from that survey. Now remember this is maybe because of the friends, the survey went to maybe 2 dozen rental March 24, 2015 Page 45 Regular Town Board Meeting properties and not every one of their renters responded to the survey and as you have already heard, there's about 300 rentals in the Town of Southold during the year, so all of this economic data understates the money being spent here by about an order of magnitude, it's even bigger than that. so the first takeaway, the majority of rentals are one weekend, 57%; one third were one week; 6% were two weeks and only 4% were more than two weeks. So if you really make a long minimum, you will either result in large illegal renting because if the code isn't enforced and to us, that's crazy. If you are going to pass a code, you should enforce it or if you pass a long minimum and you enforce it, you are going to lose all of the economic benefit to the town as a whole. And let's remember that the economic benefit isn't simply to the business owners as I get into it that get patronized, it's also to the young people who work there or the old people who work there. there aren't a lot of jobs that you can make good money on but tip based ones in high end restaurants are pretty good, right, I am talking about people that don't have professional degrees and all the rest, it is helpful if our restaurants could stay open year round. It is helpful if they are full during the week, on and on, right? Not just the restaurants, our farm stands, our crafts people, so I will get into the data in a second. The impacts, the positive ones, affect a broad swath of people. Not simply the property owners. So like I said, most of them are weekenders or one week, most plan to come again but fully 71% said if you don't have VRBO, they either are unlikely or somewhat unlikely to stay in a B&B or a hotel. And what that means is, there is some overlap. There is some overlap between these markets but it is not a one for one and one of the reasons it's not a one for one is that some of these are families with kids or they come with a dog or they want to be able to cook a meal together and they shop at the farm stands for the fresh, local produce. It's not, and frankly, I know someone who gets clients as a B&B from people who are previously rented from VRBO because they come out here that way, they discover how wonderful the community is and then they want to come back for the romantic getaway or something. So actually while they are not always the same market, there is ways they blend into each other. It can actually be a win-win in that regard. So in terms of actual dollars, these groups reported spending on average per group about $1,850 and it was a total of almost $170,000. And again, that understates it by at least an order of magnitude because this is such a small percentage of the renters. So you are talking about more than $1.5 million a year. and where is this $1.5 million going to? The biggest category was dining out, people tended to go to a restaurant between 3 and 5 times while they were here. Fully a quarter went out 5 to 7 times; 13% went out more than 10 times. You know, they tend to go to multiple establishments. More than half went to 3 to 5 different establishments, another quarter went to 6 to 9%. They tend to go to expensive restaurants. Almost half went to the Frisky Oyster, 39% to Noah's, 31 % to North Fork Table and Inn; 30% to Blue Canoe. By the way, those were just voluntary recall, right? That's not supposed to be a comprehensive list of establishments. And like I said, food and retail 81 % for produce at a local farm stand, 76% bought local art or handicrafts, 35% rented local transportation, 35% rode the Greenport carousel or skated on the ice rink, 27% went to a local spa, 14% chartered a fishing boat and you know, on just those activities, a quarter of the residents spent somewhere between $500 and $1,000. And 21% spent more than $1,000. So it is real money coming and again, this is a large enough sample to mean something but still, it's a very small proportion of the total number of people coming in, so the economic benefits are vastly greater. Almost half were first-time VRBO renters in our area, so it's sort of a gateway for people to discover us and again, people can come back and stay in B&B's and the like. A quarter, in fact, had been twice to VRBO because they came back. So just to give you a flavor March 24, 2015 Page 46 Regular Town Board Meeting for some of the comments that were given. `This is such a shame if it gets prohibited. I completed the survey and made sure to comment on how disappointing this would be and how much potential business the town of Greenport would lose out on just based on our group of 7's desire to return both as a group of 7 and with other friends and relatives. And Greenport, as you know, the Village would be outside this law. They are considering their own law but large parts of Greenport itself would in fact be covered, so (inaudible). Part of the survey, `As part of our trip, we actually met with a realtor because we are actually interested in buying property and he told us of this possible law. I mentioned it in the survey, if not for VRBO, we never would have visited and since discovering it, we have been back more than three times. We truly love it there and given our circumstances (children, a dog etc.) a hotel or B&B just doesn't suit our needs. We go into town a lot and bring in revenue that would otherwise not come in.' `Hi, I would like to add, there wasn't a space for comments anywhere else, everyone in my family, I have five adult children, a sister and a brother received Christmas gift baskets from Vines and Branches this past Christmas and I intend to order to restock my supply. We discovered the lovely store in our stay in your lovely home last year.' and it goes on, and I actually should have pulled 20 or 30 comments but I didn't want to come with a huge stack. The point is to illustrate these people do come, they fall in love out here, they spend money. And so, in conclusion, we urge you guys to pass a responsible regulation. We want to out and catch and stop the bad actors. We want to be able to continue to enjoy both the profound economic benefits but also protect the quality of life of year-round residents. So we urge you to be very careful in how you do this, so that the right balance can be struck to both allow this to continue and to protect people. And as you said before, at the end of the day it's all going to be about enforcement. So we really encourage yourself to invest in it and really dedicate both the resources and commitment to it. Thank you. I have copies I will pass out. Deborah Pitareno, Prop. Greenporter Motel DEBORAH PITARINO: Good evening, my name is Deborah Pitarino and 15 years ago, my husband and I bought a small hotel with some adjacent property, the motel is called the Greenporter Motel and we purchased that and we did an enormous renovation and purchased other parcels of land and built new construction. In order for us to operate that property, first of all we had to get building permits and there were zoning issues and we weren't able to build a party hall because there were noise ordinances, there were zoning issues as a result. We needed to have permits to operate, so we needed to get a hotel license. We need to renew that hotel license every year. every year we also are subject to Suffolk County inspections, so Suffolk County comes and inspects unannounced on a regular basis, to ensure that we are following all protocol to ensure that our customers are safe and that we are in compliance as a hotel property. We are also required to have insurance that is related to, it's directly connected to our gross annual sales and we are also obligated to collect local occupancy taxes, there's a local hotel occupancy tax. That's 3%, we are obligated to collect 8% New York State sales tax and the list goes on and on and on. All of the regulations that we are subject to and all the taxes that we pay, as we all should as American citizens, I believe we should all pay taxes. So I think that what bothers me as a business owner and as a lodging establishment is that this is not a level playing field. So I am obligated to collect sales tax, which adds about 10% on to the cost of the room, I am obligated to pay for hotel permits, I am obligated to have commercial insurance in place and all of this is an enormous cost, so then I also couldn't build more rooms because of parking constraints in the area. An interesting thing is, when many people come to stay at the Greenport, March 24, 2015 Page 47 Regular Town Board Meeting many of them are going to weddings and because we don't do after party hour parties because we are in a residential area and there are noise ordinances, we tell them we cannot have an after- hours party, so they rent houses. And we know for a fact they rent houses and they have the after-hours party there because they give their guest an itinerary for the weekend which states where the after-hours parties are. So it bothers me that these people, they are probably not paying income tax on this money or I don't imagine that all of them are, by the way, I am not against Airbnb, I am not against this, I believe any American should have the right to operate a business as long as they are operating within the terms of the community laws and as long as they are paying taxes. But if you look at the, I didn't bring a copy of this because I just wrote this off the top of my head, there is a publication published by New York State called publication 848 and it gives you all of the entities in New York State that must pay sales tax and there is a special section called 848 for hotels and it gives you the definition of a hotel. The definition of a hotel is a building which is regularly used and kept open for lodging of guests. So in my estimation, these private homes that are being rented for regular lodging as a hotel or operating hotels, they are not subject to the same, all of the restrictions and code enforcement and taxes that I have to pay, so it makes me wonder as a businesswoman, well, perhaps I will surrender my hotel license, since I live at the Greenporter hotel, I am going to surrender my hotel license and then I won't be subject to this anymore. I am going to have after-hours parties, I am not going to charge sales tax, I won't have to pay an occupancy tax, I won't have to pay commercial insurance anymore and I will be in line with everybody else and how does that sound? So, you know, we need to keep in mind that our founding father's tossed a sea of tea into the water because they didn't want taxation without representation. But now what we have is representation without taxation. And I think that that's wrong and I think that you are all obligated to take a stand on this and create a fair playing ground for all of us as Americans and as citizens of the North Fork. Thank you. SUPERVISOR RUSSELL: Thank you. Tom Edmonds, Mattituck TOM EDMONDS: Good evening, my name is Tom Edmonds, I live in Mattituck. My wife spoke before. We started our Airbnb business this fall because my wife and I both work for non- profits and we both have an enormous mortgage, so yes, we do pay taxes, quite a bit and we love paying the taxes, we love supporting the schools. The schools are wonderful out here but as homeowners, we were having a tough time. We opened up our business this fall and we were booked immediately through the winter. I think we have absorbed a lot of interest in the North Fork from people from Europe and from Brooklyn. Those are our primary guests and they are fulfilling, they are sustaining the North Fork businesses. 50% of our guests to our Airbnb place and we have between 2 and 4 guests at a time, no more, 50% arrive here by public transportation. And anybody that has taken Sound Avenue in the fall knows what day trippers do to the North Fork. Our guests come by, 50% of our guests come by Jitney or the Long Island Railroad and they stay for 2 or 3 days and they eat out 2 or 3 times during their stay. We do not provide a kitchen, we actually just provide two bedrooms, so they are supporting the economy all winter long and I think that's what we want here on the North Fork. The rising interest in the North Fork can't be stopped, motels and hotels and B&B's and Airbnb's can absorb this new economic growth that we can experience here and also, by having short stays, we are helping provide the right kind of visitors we want on the North Fork, not day trippers who come out, buy a pumpkin March 24, 2015 Regular Town Board Meeting Page 48 and go back to mid Island or wherever they come from. These are people who stay for a long time, enable working people to survive here year round. Thank you. COUNCILMAN DINIZIO: Sir, can I ask you a question? MR. EDMONDS: Sure. COUNCILMAN DINIZIO: Do you live in the house? MR. EDMONDS: It is my primary residence, yes. And I live there full-time. COUNCILMAN DINIZIO: Do you have a B&B license? MR. EDMONDS: I welcome regulation. No, we just started this in the fall. COUNCILMAN DINIZIO: There is already a regulation that allows you to do what you are doing. MR. EDMONDS: We haven't done the research but my wife and I are all for regulations of all kinds, so that we can all enjoy the new economy. SUPERVISOR RUSSELL: Just in the interest of clarity, I think Jim's question was, do you live there while you are renting it out? MR. EDMONDS: Yes, it is our only home. COUNCILMAN DINIZIO: you are running a bed and breakfast, sir. That is not the subject, even the subject of this hearing, actually. You can go to the town, to the building department and get a permit to do exactly what you are doing, sir. MR. EDMONDS: I didn't know that and I .... COUNCILMAN DINIZIO: What you are trying to support here isn't what we are talking about. MR. EDMONDS: Okay. Okay, good. COUNCILMAN DINIZIO: I wish you all the luck. We actually encourage that. MR. EDMONDS: Okay. COUNCILMAN DINIZIO: Our rules anticipated that we would, you know, probably 15-20 years ago we wanted people who couldn't afford their homes to live in their homes and rent out to people, we thought of that. it is in our code. And you are just exactly what we were thinking about. March 24, 2015 Regular Town Board Meeting MR. EDMONDS: Okay. Page 49 COUNCILMAN DINZIO: Our problem is you leaving and letting those people live there. MR. EDMONDS: Which we don't do personally. I know there's probably tons of ones that do but we do not. Thanks for the information. SUPERVISOR RUSSELL: Thank you. Scott McIntyre, Greenport SCOTT MCINTYRE: Hi, I am Scott McIntyre from Greenport. One thing that hasn't been mentioned is the value of my property and how it decreases by the party house that I live next door to. And this particular house is not like the people who have just talked, they are absentee landlords, they rent to and we, they were rented all summer and most of the winter and they are filled up for the next season. Four of the weekends had at least 12-15 people in that house, they were here for weddings, the limousine came, picked them up, took them to the vineyards. It is great, they are bringing in lots of money for Greenport but what does it do to the value of my property is what I would like to know. That is it for what I have to say. SUPERVISOR RUSSELL: Thank you. Who else would like to address the Town Board on this issue or any issue under the sun? Yes. Roger Herman, Greenport ROGER HERMAN: My name is Roger Herman and personally, I haven't been affected as Mr. McIntyre because my next door neighbor is living in her house. But if she followed the same practice and went to Texas where she is planning to migrate to and she rented her house every weekend to a party or college kids or other people having a party late at night and you call the police and the police come by and for 20 minutes it is quiet and then it gets noisy again and you get 8 or 10 cars parked in front, I wouldn't like it either and I don't think that renters per se, if it is a short term basis, not two weeks or more or even for the summer but overnight or a weekend, they don't care about noise, they don't care about inconvenience of neighbors. If they come with a limo it might block the street to fire and other emergency vehicles. So I do think it does create a problem and I wouldn't prefer to live next to that myself. And that is not why I moved to Greenport. Thank you. SUPERVISOR RUSSELL: Thank you. Abigail Field MS. FIELD: If it is possible, I would just like to add two comments I forgot to make before. One is simply that we actually support a limit on the number of permits that any person could have and it would need to be done and the drafting on this would be tricky but we don't want speculators either, right. It is important in the regulation to not facilitate rental farming essentially, we want to make sure that whatever you guys come up with makes it possible that it is people like my clients or some of the other people that you have heard about and not LLC's or whatever from way up island who want to be absentee landlords and just buy up properties. The second point I forgot to make before, if you go on the VRBO site, these are not low end March 24, 2015 Page 50 Regular Town Board Meeting properties that are being snapped up to turn out, for starters, 300 of these out of 20,000 housing units in the town, so at the moment it is not having a big impact on the quantity of housing stock at any sort but when you look at the rentals, they are high end properties. If you think about that, that makes sense. I mean, they may not be multi-million dollar mansions but they are nice properties, they might have a pool, they might have a view, so we just would like this is having zero impact on affordable housing as of now. we could imagine a world in which if you allowed people to have 10 or 4 or whatever number of rental permits, that maybe it would eventually become a significant portion of housing stock and maybe it would go down into a lower (inaudible) that we would like to put on the table that you look at regulating that down the road. At the moment, we see that there is absolutely no impact whatsoever on affordable housing. You could maybe find one here, one property there, that's not the big driver of this. Thank you. SUPERVISOR RUSSELL: Thank you. Would anybody else like to address the Town Board on any issue? Anne Murray MS. MURRAY: I have a question. Is the Town Board going to take any action on this in the next month or so? SUPERVISOR RUSSELL: We have a code committee meeting scheduled for tomorrow at 4:30 at the Annex. We have to, we will get in the room, look at some drafts and see if we can develop consensus and develop input. I think we recognize we need to act, we certainly would like to act as expeditiously as we can but that conflicts with our intent to be deliberate and thoughtful in doing it. We are trying to accomplish two roles here. MS. MURRAY: Thank you. SUPERVISOR RUSSELL: Anybody else? Councilman Dinizio COUNCILMAN DINIZIO: I would like to say something. We had our work session today and I just want to announce that we have a paper shredding event going on Saturday between 9 and 1 at the Peconic Rec center and I didn't see it on our website so I wanted to make sure everyone was aware of that, it is really a good thing to get rid of all your check stubs. You can bring up, I think 5 boxes full and they will grind them all up for you. Also, we also met with the CAC, Conservation Advisory Commission and these gentlemen wrote a very detailed report about our shorelines, that I think everybody in town should take a look at. They put a lot of work into it and it is a problem that is not going to go away. You should make sure that's on the website, on the CAC part of the website, you should all go to it and read it because that is the next 20-25 years they are talking some pretty serious things we are going to need to have to do and we are going to still have some committees on that, that you should pay attention to and try to come because if we let it go, if we let sea rise take hold, there's some roads that we are not going to ever be able to pass. So, I have that and then on this Airbnb thing, you know, the only person that came here for it is a bed and breakfast, I think I read your letter, you sent us a letter, no the lady behind you. You sent us a letter, right? I am going, she has a bed and breakfast, just needs a permit. And you know, the sticking point as I see it and I think we have gotten maybe 16-17 March 24, 2015 Page 51 Regular Town Board Meeting letters are all against it. I heard from only one gentleman who has a house in the Village of Greenport which is not the subject of this law, that is for it. to me, it is not a question of whether you want to make money or that someone is taking advantage of, it has to do with residents. It has to do with people's expectations of their neighborhoods. And having a change of a neighbor every weekend. Especially in the summer, you only got 8 weekends, you get 2 bad weekends because some people want to you know, celebrate the fact that they are out here in this nice area you know, and you lose, you have only got 6 left. It's not really a question of whether someone can afford a house or not afford a house, I mean, on my street would have been a nice affordable house for a nice family to live in and you know, if we have 300 houses, if they are sold to people who live here, those people do the same thing that these people do. They shop in IGA, they go to the farmstands, they do really everything except maybe eat out 5 times, okay, I can't imagine myself doing that during the course of a week, so I think the economic impact really is skewed, at least from the report we heard tonight, you know, because people who live here contribute to our fire departments, to our ambulances, to our police department, they work here and they spend plenty of money, pay their taxes, so you know, I am not buying that argument and I would hope that you know, if there is any compromise I firmly believe that it's not legal to do but 300 people in this town are doing it now. I just don't think that, I think that our codes address that, address transients and transients are supposed to go in motels, bed and breakfast's are supposed to live in those homes with those people and there is a reason for that because those people are going to have to put up with whatever nonsense that someone comes out here and wants to celebrate on the weekends, so, that's all I have to say. I hope you can come to that meeting tomorrow because the more people that come, the more people give us the idea the better that law will be in the end. Thank you. Ms. Hollander MS. HOLLANDER: Will all the letters that we presented be present to read at this meeting tomorrow? SUPERVISOR RUSSELL: Tomorrow is basically a working meeting. It's a code committee meeting, it is a more informal event. We look at drafts of what type of code we discuss with each other, where we want to go with it, ultimately, code language is going to be presented as part of a public hearing. It will be noticed in the paper and it will be printed on the website and then there will be the formal process where we take all the input. Obviously all the emails I get, pro and against, I distribute to the Board as quickly as I can so they have an understanding where the community is coming from. But as far as the input, the formal input, that would be during a public hearing. Tomorrow, like I said, is just a working meeting. MS. HOLLANDER: But when they do this working meeting tomorrow, are they looking, they are not looking at all these letters? SUPERVISOR RUSSELL: The Board gets all of the input. How they view that input in terms of their own decision making is something that each of them needs to answer. MS. HOLLANDER: I know that the Board gets it but what I am asking is, will the code committee? March 24, 2015 Page 52 Regular Town Board Meeting SUPERVISOR RUSSELL: We are the code committee. COUNCILMAN DINIZIO: We are. I can tell you this, I would really like to get the drafts out so you people can see where we are going with this but I am not so sure I can do that. I think that you would benefit from the ongoing thinking on this thing. Basically the only way you are going to do that is to come to the meeting. From what I can gather. SUPERVISOR RUSSELL: If we can develop a draft that everybody is, yes, there is a consensus with this then obviously that's something that comes to work session of the Town Board and then we will set up the noticing of it, we will distribute it to everybody. Like I said, we advertise it, put it on the website and then we will have a hearing 30 days subsequent to that. Anybody else? Councilman William P. Ruland COUNCILMAN RULAND: I would only like to say that it is a real credit to each and every person who came here tonight to express their opinion, one of the things that I and I am sure my colleagues appreciate more than anything is public input. When there is a problem or occasionally when there is something good but usually it has something to do when there is a problem and there is nothing better to see people come out and support it and I am sure many of you have something better to do on a Tuesday night than to come here. But the fact of the matter is, it is an important part of the process and as the Supervisor said, as this moves forward and I for one would like to see it move forward quickly rather than slowly. I think that we have had a fair amount of discussion, we have had a lot of input, we have received a lot of letters. I am sure when we review drafts from the Town Attorney's office, the scope is rather narrow. It is not, in my mind, a really wide scope because the issue is quite narrow. Can you or can't you? And if you can't, that's one thing and if you can, can you do it with certain restrictions and I would think they would be rather narrowly defined, in my mind. But more than anything, once that draft is ready for as the Supervisor said, public hearing, we will notice that and people would come and I would hope all of you would come to that public hearing. And for the written record that goes along with the hearing, you would get up and say what you said tonight. From your heart, however you feel because that's when it really counts. So again, thank you for coming. Supervisor Russell SUPERVISOR RUSSELL: Motion to adjourn? Motion To: Adjourn Town Board Meeting RESOLVED that this meeting of the Southold Town Board be and hereby is declared adjourned at 8:49 P.M. Eli eth A. Neville Southold Town Clerk March 24, 2015 Regular Town Board Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Evans, Russell ABSENT: Robert Ghosio Page 53