HomeMy WebLinkAboutComputer Hardware & EquipmentSouthold "Down Board - Letter
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Board Meeting of March 24, 2015
RESOLUTION 2015-269
ADOPTED
Item # 5.10
DOC ID: 10644
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2015-269 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
MARCH 24,2015:
Resolved that the Town Board of the Town of Southold hereby rejects any and all previous bids
for the purchase of computer hardware and equipment for the RIO Laserfiche and be it further
Resolved that the Town Board of the Town of Southold hereby authorizes and directs the Town
Clerk's Office to re -advertise for the purchase of computer hardware and equipment for the RIO
Laserfiche LGRMIF 2014-2015 Grant Award implementation.
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Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Louisa P. Evans, Justice
SECONDER: William P. Ruland, Councilman
AYES: Dinizio Jr, Ruland, Doherty, Evans, Russell
ABSENT: Robert Ghosio
Generated March 25, 2015 Page 26
#12162
STATE OF NEW YORK)
) SS:
COUNTY OF SUFFOLK)
Karen Kine of Mattituck, in said county, being duly sworn, says that she is
Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at
Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that
the Notice of which the, annexed is a printed copy, has been regularly published in
said Newspaper once each week for 1 week(s), successfully commencing on the
2nd day of April, 2015.
Principal Clerk
Sworn to before me this day of 2015.
`- LEGAL NOTICE-'-----, -
NOTICE-TO BIDDERS d
s NOTICE dS HEREBY,GIVEN,in
Paccordance with the provisions of Sec-
M tion 10:3 of the General Municipal Law,
that sealed bids are sought by the Town
1-.f Southold for the purchase of Com-
puter Hardware & Equipment to be,
Idelivered to the Southold Town Hall, CHRISTINA VOLINSKI
153095 Main Road,Southold,New York. NOTARY PUBLIC-STATE OF NEW YORK
;,All bidders must be a Certified Minor- No. 01V06105050
ity/Women Business Enterprise (M/
WBE)by"the New York State Division Qualified In Suffolk County
of Minority and Women Owned Busi- My Commission ExplTes February 28, 2016
ness Development(MWBD)in order
to be eligible to submit-a bid. Specifi-
cations may be obtained at the Office
of the Town Clerk,Town of Southold,
Town Hall,PO Box 1179,53095 Main
Road,Southold,New York 11971
The sealed bids, together with a
Non-Collusive ,Bid Certificate, will
be received by the Town Clerk at the
Southold Town,Hall, PO Box 1179,
1 53095 Main Road, Southold, New
York,until 2:00 P.M.,Thursday,April
16, 2015, at which time they will be
opened and read aloud in public.The '
Town,Board of the Town of Southold
reserves the right to reject any and all
bids and waive any and all informalities
in any bid-should it be deemed'in the
best interest of the Town of Southold
to do so.
All bids must be signed and'sealdd
in envelopes plainly marked "Bid on 1
Computer Hardware & Equipment",
and submitted to-the Office of the -
Town Clerk. The bid price shall not
include any-tax, federal, state, or-lo-
cal,from which the Town of Southold
is exempt
DATED.March 24,2015
ELIZABETH A.NEVILLE
SOUTHOLD TOWN CLERK
12162-1T 4/2
STATE OF NEW YORK)
SS:
COUNTY OF SUFFOLK)
ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being
duly sworn, says that on the 31" day of March , 2015, she affixed a notice
of which the annexed printed notice is a true copy, in a proper and substantial manner, in
a most public place in the Town of Southold, Suffolk County, New York, to wit: Town
Clerk's Bulletin Board, 53095 Main Road, Southold,New York.
RIO Computer Equipment& Server re-bid
19, izabeth A. Neville
uthold Town Clerk
Sworn before me this
30 day of March , 2015.
U,1604—n-`
LkQ,,,—
'Notary Public
LYNDA M. RUDDER
Notary Public,state of New York
No.01 RU6020932
Qualified in Suffolk County p
Commission Expires March 8, 20 1
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 10:3 of the
General Municipal Law, that sealed bids are sought by the Town of Southold for the
purchase of Computer Hardware & Equipment to be delivered to the Southold Town Hall,
53095 Main Road, Southold,New York. All bidders must be a Certified Minority/Women
Business Enterprise (M/WBE) by the New York State Division of Minority and Women Owned
Business Development (MWBD ) in order to be eligible to submit a bid. Specifications may be
obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095
Main Road, Southold,New York 11971.
The sealed bids, together with a Non-Collusive Bid Certificate, will be received by the
Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York,
until 2:00 P.M., Thursday, April 16, 2015, at which time they will be opened and read aloud in
public. The Town Board of the Town of Southold reserves the right to reject any and all bids and
waive any and all informalities in any bid should it be deemed in the best interest of the Town of
Southold to do so.
All bids must be signed and sealed in envelopes plainly marked "Bid on Computer
Hardware & Equipment", and submitted to the Office of the Town Clerk. The bid price shall
not include any tax, federal, state, or local, from which the Town of Southold is exempt.
DATED: March 24, 2015 ELIZABETH A. NEVILLE
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ON APRIL 2, 2015 AND FORWARD ONE (1) AFFIDAVIT OF
PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX
1179, SOUTHOLD, NY 11971.
Copies to the following:
The Suffolk Times Town Board Members
Town Attorney Dodge Reports
Brown's Letters Burrelle's Information Services
Town Clerk's Bulletin Board
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1 5 , 7 9 4 - 9 1 >,-, + RECEIVED
APR 1 6 2015
SHI InternationatutdW
Response to
Town of Southold
REQUEST FOR BID
Computer Hardware &
Equipment
Presented by: Dianna Lee
Inside Account Executive
732-564-8502
Dianna_Lee@shi.com
April 16, 2015 2:00 PM
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April 13, 2015
Town of Southold
Southold Town Hall
53095 Main Road
Southold, NY 53095
Dear Sir/Madam,
Thank you for your interest in SHI and for the opportunity to participate in Town of Southold's bid for
Computer Hardware& Equipment
In 1989,Thai Lee and KoGuan Leo,the current owners, purchased and incorporated SHI International
Corp. in the state of New Jersey. SHI is a privately held company and is the largest Minority and
Woman-owned company in the United States. As the majority owner of SHI,Thai Lee is President and
CEO and is involved in the day-to-day operation of the company. SHI 's status as both a minority
business enterprise (MBE), as well as a woman business enterprise(WBE), provides an additional
benefit to those companies that wish to recognize both MBE and WBE spend in their diversity programs.
SHI provides the highest level of customer support and service to all of our customers. Under our
Quality Management System, Town of Southold is assured that our solution delivers the services that
you need when you need them. We have a wide array of solutions to offer Town of Southold and we
look forward to building a managed program that integrates your organizational requirements.
SHI has a proven record of success with customers of similar size and nature to Town of Southold.
Leveraging our broad range of authorizations and manufacturer relationships,SHI is uniquely qualified
to support all requirements contained in this RFP and offer a "one stop shop"for your IT Procurement.
Our proposal provides a streamlined and efficient managed program which we expect will help Town of
Southold to realize efficiencies and ultimately cost savings.
I appreciate the opportunity to participate in this evaluation. If you require additional information or
have any questions regarding our proposal, please contact me at 732-564-8502 or via Email at
Dianna_Lee@shi.com. Thank you in advance for your consideration and I look forward to hearing from
you.
Sincerely,
,/7� ;i�ec
Dianna Lee
Inside Account Executive
SHI'S Experience with Government Entities
SHI has been supporting the IT needs of Government Customers for over 20 years. Our Public Sector
Sales Team supports the Government, Education,and Healthcare vertical markets and is a vital part of
SHI's business and ongoing growth. We have long standing relationships with the State and Local
Government entities that we are chosen to work with and we create partnerships with these entities
to help identify their needs and build custom support plans to provide the IT Solutions that their
agencies,cities and school districts need. We understand that your reseller must meet the needs of
each individual agency,city,county or municipality. Instead of making your procurement needs fit
our offering,we customize our procurement offering and resources depending on your needs.
SHI's foundation of our knowledge comes from 25+years' experience and success collaborating with
enterprise government and businesses worldwide. We have a dedicated US wide public sector sales
organization with 20 years' experience. SHI has earned many awards from our partners and industry
attributed to our focus and success with customers worldwide. Our culture is to focus on our client's
needs and customize our procurement offerings and SHI resources accordingly. As a result,SHI enjoys
long standing relationships with numerous government clients throughout the U.S.
SHI's Broad Product Offering
SHI has a diversified product line that includes a broad range of computer products and services.
Leading manufacturers have established SHI as an authorized partner. The following lists contain
many of the manufacturers whose products SHI is authorized to sell. If you do not see the
manufacturer in which you are interested listed below, please contact your Account Executive. SHI
may have authorization to purchase the product on your behalf. If we are not authorized,we will
work with the manufacturer to become authorized.
Hardware
3COM ACER ADAPTEC,INC
AMERICAN POWER CONVERSION APPLE APRICORN
BELKIN COMPONENTS BLACKBERRY BROTHER INTERNATIONAL
CANON CISCO DELL
EMULEX NETWORK SYSTEMS EPSON FUJITSU
HITACHI HP/COMPAQ IBM
INFOCUS SYSTEMS INTEL IOMEGA
KINGSTON TECHNOLOGY LENOVO LEXMARK
LOGITECH MAXTOR CORPORATION MICROFOCUS
NEC OKIDATA PANASONIC
PHILIPS PLANTRONICS SAMSUNG
SIMPLE TECHNOLOGY,INC. SONY SUN MICROSYSTEMS
TARGUS TOSHIBA VIEWSONIC
WESTERN DIGITAL XEROX CORPORATION ZEBRA TECHNOLOGIES
P. 1
wAp.r - hi
Software
ADOBE ALTIRIS ALTOVA
ATTACHMATE WRQ AUTODESK BMC SOFTWARE
BORLAND CHECKPOINT CITRIX
COMMVAULT SYSTEMS COMPUTER ASSOCIATES COREL CORPORATION
DISKEEPER CORP EMBARCADERO EMC CORPORATION
GOOGLE LANDESK IBM/LOTUS
MATHWORKS MCAFEE MICROSOFT
NETIQ NOVELL NUANCE
OPENTEXT ORACLE QUEST SOFTWARE
RED HAT RSA SECURITY SOPHOS
SYBASE SYMANTEC TECHSMITH CORPORATION
TREND MICRO INC. VERISIGN VMWARE
WEBSENSE INC.
SHI & APC
SHI is an experienced APC reseller with almost$15 Million in annual APC products sales. SHI is an APC
Elite Partner and is Certified for Business Networks.SHI maintains an in-house presales specialist as
part of our internal Hardware&Advanced Solutions Department who is available to assist Town of
Southold with questions regarding APC products and services.
SHI & Symantec
With over$232 Million in annual Symantec sales,SHI has been Symantec's Top Partner for the past 4
years.SHI has been a partner of Symantec's for over 20 years and is recognized as a valued partner
through our Platinum status.With a dedicated in house team with 11 members,SHI's Symantec Sales
Specialist can assist Town of Southold with product guidance, licensing expertise, license key and
certificate assistance,and product training,among many other capabilities.
Please see the accompanying partner profile, which further details SHI's experience as a Symantec
reseller.
SHI & Dell
SHI has been working with Dell for more than 20 years. With more than$350 Million in annual Dell
sales,SHI is a Dell Direct Market Reseller(DMR)and National Solutions Provider(NSP). SHI provides a
team of 3 Product Specialists to support our customers' Dell requirements and to answer pre-sales
questions. Over the years, Dell has recognized SHI as a valued partner through several awards:
-2013 Dell NSP Partner of the Year
-2012 Dell Partner Direct Healthcare Partner of the Year
-2011 Dell DMR Partner of the Year
-2010 Dell DMR Partner of the Year
Please see the accompanying partner profile, which further details SHI's experience as a Dell reseller.
P.2
Do More with "Dell & SHI
SHI and Dell provide solutions for every aspect of your environment j
—from the client,through the data center and to the cloud.As a Dell PartnerDirect
Premier Partner,SHI offers and supports all Dell product lines,with L
the exception of Alienware.Together,we deliver innovative solutions Premier
that help customers thrive.
Debi Resources SHI at a Glance �
SHI's Dell professionals eliminate IT complexity and Founded in 1989,SHI is a global provider of software, hardware
create greater efficiencies for your business with and custom IT solutions to Corporate, Enterprise, Public Sector
end-to-end computing solutions. Our award-winning i and Academic customers of all sizes.
staff includes: i
• Dell Channel Inside Account Representatives • Dell Direct Marketer Partner of the Year(2010-2013) r
• Dell Channel Account Managers • Dell Healthcare Partner of the Year(2012)
• Dell Technical Sales Representatives j
• Dell Business Development Specialists $5 billion+ in annual revenue
• Dell Programs Specialists • 2,500+ employees across 30+ offices in the US,
• Dell Sales Specialists Canada, UK, France and Hong Kong
• Dell SMB Specialists • 140,000 square foot Integration Center
• Dell Client Specialists • Largest Minority and Woman-owned Business
• Dell Software Specialists
• Dell Networking Specialists Enterprise (MWBE) in the US !
• Dell Server Specialists • Ranked 15th among CRN's 2014 Solution Provider i
• Dell Storage Specialists 500 list of the largest North American IT !
solution providers
DO Certifications
SHI holds 300+technical certifications for Dell — -- -- -- - - —-- ---------
products, including:
• PowerEdge Dell at a Glance
• Compellent/EqualLogic/PowerVault For over 28 years, Dell has empowered people everywhere to
• Wyse, KACE,SonicWall use technology to do more and realize their dreams.
• SecureWorks, Quest,AppAssure
• Optiplex, Precision, Latitude, Forcel0 • Employs 100,000+team members globally �
• PowerConnect • Interacts with 5.4 million customers every day i
®el9 ®mpetencies • Supports over 50%of U.S.hospitals that service
SHI is certified in these Dell practice areas 90 million Americans
to ensure that your organization receives • Integrated in 400,000+classrooms across the world
the highest level of support: j
• Services 10 million+small and medium I
• End User Computing
• Servers businesses worldwide
• Stora a Sustains relationships with 99% of Fortune
9
• Networking 500 companies
• Desktop Virtualization Services
• Security --
Desktops, Fixed Workstations, Servers &Thin Clients
Equipped with.processing power to support more applications, reduce IT complexity,and increase efficiency, Dell desktops,
servers and thin clients can meet your ever-increasing high-end computing and virtualization needs,transforming
i the way you work.
Laptops, Mobile Workstations & Ultrabooks
SHI can help you develop a mobile strategy that works for your business,regardless of operating system.Based on industry
standard technologies, Dell mobile computing solutions give you the flexibility to grow remote capabilities while
increasing employee production and satisfaction.
Storage
Creating a consolidation strategy and choosing the right storage can help your organization cut costs.Consolidation and
reducing inefficiencies-can shrink energy usage, maximize facility requirements,and free up your staff from_constantly
monitoring and maintaining your data infrastructure.
Netuuorkin
9
For businesses seeking networking for virtual or cloud capabilities, Dell delivers business-driven solutions that are-open,
optimized,agile,automated and flexible for small to large environments.
Security&Systems Management
Dell's comprehensive, multi-layered security solutions identify the appropriate technologies and services to manage your
business risks.This approach helps protect assets and complies with regulations and corporate security policies.
Imaging, Monitors, Printing and Projectors
Designed for speed and performance, Dell printing and imaging products boost your organization's productivity while
delivering excellent print quality. For those who work on-the-go, Dell mobile projectors are easy-to-use and are available
at an affordable price.
Software
Dell software makes it easy to secure and manage networks,applications,systems,endpoints,devices and data to help
your business deliver on the full promise of technology.We assist you with acquiring,deploying and managing the following
software under the most favorable licensing program:
(`\
E__—QUEST Vye SanicVtA!LoKALE SOFTWARE
,
business partner
Support
SHI understands how important it is for you to deliver professional support and minimize IT disruptions.With Dell
ProSupportTM,you can rest comfortably knowing that systems will be covered by highly trained experts,24x7x365 days a year.
i
Lifecycle Services
Regardless of where your equipment is in the technology lifecycle,SHI can help.From software and hardware procurement,to
{ warehousing and configuration,through installation,warranty services,and IT asset management,SHI offers a full suite of
I services to maximize the value of your IT investment.
i
InternationalSHI
Corp. 888-764-8888 1 SHI.com
FYI 4 ,Partner
Profile, ,
.Phone- 1-888-764-8888 AnnualRevenue, $6 billion
S h1�I�t�Cr.
Address: 290 DavidsonAve., Somerset, NJ 018873 Founded: 1989
•site: SHII.com Professional, • 91
and Asia Pacific Symantec Program Level: Platinum(Co rporat6 Reseller)
SHI Overview Symantec Accreditations
SHI is a$6 billion global provider of technology products and With over 1,000 Sales&Technical Certifications(SSE,SSE+,
services. Privately-held and under the guidance of its current and STS),SHI specializes in:
ownership since 1989,SHI has experienced tremendous • Archiving and eDiscovery
growth through neither merger nor acquisition.The • Data Loss Prevention
company's organic growth,and year-over-year profitability, is • Data Protection—Backup Exec&NetBackup
the result of backing a highly-skilled,tenured • Endpoint Management
sales force with software volume licensing experts, • Enterprise Security
hardware procurement specialists and certified IT services
professionals. From software and hardware procurement • High Availability
to deployment planning,configuration,data center Managed Security Services
optimization,strategic consulting, IT asset management • SMB Backup
and cloud computing,SHI delivers custom IT solutions to • SMB Security
Corporate, Enterprise and Public Sector customers With • Storage Management
over 2,800 employees worldwide,SHI is the largest Minority/ • Encryption
Woman Owned Business Enterprise(MWBE)in the U.S.and
is ranked 18th among Everything Channel's VAR 500 list of Pre-Sales Support
North American IT solution providers. • Product questions
• Discovery calls
Awards and Specialties • Product Positioning
• Symantec Top Partner FY14, FY13, FY12, FY11 • Pre-qualify opportunities
• $232M in Symantec revenue FY14 • Host live demos
• Symantec Platinum Partner • Identify and promote additional SHI services
• Symantec 20+year partner
• Diversity Business spend opportunities
• SHI financing programs for large and small deals - _•-
• Support across all verticals • •
• Polaris,SHI's IT Asset Management Services
• FY12 Most Outstanding Champ:Jen Torrence •• • •
• FY14 SymSmart Award:Jim Morey
Licensing Sales Specialists _ '_ ° •• •
Symantec Sales Specialists can assist with: • • •
• Product guidance _ •_ •• . _
• Quoting assistance •
• Licensing expertise
• Buying program consultation •
• •.C+ • .� M.
• Customer calls
• Asset management .-
• Renewal management "' • M •
• License key&certificate assistance _
• Product education and trainings _ •, •
Business Development Specialists ., _ •_ - •
• Account Mapping is- -
• Customer engagements
• Sales enablement and training - - • • °
•
• Solution and agreement positioning
• Joint event planning
SHI • • ® • •
SHI offers a comprehensive portfolio of security and data protection solutions that help address our customers' needs to acquire
and adopt technology.This portfolio has been developed through years of hands-on experience working with clients ranging from
Fortune 500 companies and large government entities,to small businesses and local governments/schools.All of SHI's offerings use
standardized methodologies and proven best practices to provide high-quality results for our clients.
SHI's Security and Data Protection Practices provides
Pre-Sales services in the areas of:
• Industry prospective
• Presentations Multiple international InformatioaSystem8
• Executive overviews ° °
nsortium
Certifications
• Customer requirements scoping calls
• Product comparisons and competitive analysis Multiple GlobalInformation
• Product demo's Certifications,
• Product sizing/high-level architectural design
• Data Loss Prevention(DLP)Risk Assessments Multiple. ° ' °it and Control
Association °
• Assessments
ns
• Backup Exec Nafion
• NetBackup Assessment M'pthodology
EQ-Gouncil -° Ethical Hacker
SHI's Security Practice offers services for the
following products:
• Data Loss Prevention
• Data Insight Practice Manager,
• PGP Encryption
Enterprise SolutionsGroup,
• Endpoint protection(SEP)
• Web Gateway
• Health Checks
• Transfer of knowledge
SHI's Data Protection Practice provides services for
the following products:
• Backup Exec
• NetBackup
• Enterprise Vault
• Health Checks
• Transfer of Knowledge
f
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 10:3 of the
General Municipal Law, that sealed bids are sought by the Town of Southold for the
purchase of Computer Hardware & Equipment to be delivered to the Southold Town Hall,
53095 Main Road, Southold,New York. All bidders must be a Certified Minority/Women
Business Enterprise (M/WBE) by the New York State Division of Minority and Women Owned
Business Development (MWBD ) in order to be eligible to submit a bid. Specifications may be
obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095
Main Road, Southold,New York 11971.
The sealed bids, together with a Non-Collusive,Bid Certificate, will be received by the
Town Clerk at the Southold Town Hall,PO Box 1179, 53095 Main Road, Southold,New York,
until 2:00 P.M., Thursday, April 16,2015, at which time they will be opened and read aloud in
public. The Town Board of the Town of Southold reserves the right to reject any and all bids and
waive any and all informalities in any bid should it be deemed in the best interest of the Town of
Southold to do so.
All bids must be signed and sealed in envelopes plainly marked "Bid on Computer
Hardware & Equipment", and submitted to the Office of the Town Clerk. The bid price shall
not include any tax, federal, state, or local, from which the Town of Southold is exempt.
DATED: March 24, 2015 ELIZABETH A.NEVILLE
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ON APRIL 2,2015 AND FORWARD ONE (1)AFFIDAVIT OF
PUBLICATION TO ELIZABETH NEVILLE,TOWN CLERK,TOWN HALL, PO BOX
1179, SOUTHOLD,NY 11971.
Copies to the following:
The Suffolk Times Town Board Members
Town Attorney Dodge Reports
Brown's Letters Burrelle's Information Services
Town Clerk's Bulletin Board
Pricing Proposal
Quotation#: 8672724
Created On: 10/13/2014
Valid Until: 11/12/2014
Town of Southold Information Technology IAE
Lloyd Reisenberg Dianna Modzelewski
53095 Main Rd. 290 Davidson Avenue
Southold,NY 11971 Somerset,NJ 08873
UNITED STATES Phone:800-477-6479
Phone.(631)765-1891 Fax: 800-477-6479
Fax: Email: Dianna_Modzelewski@shi.com
Email. Iloyd.reisenberg@town.southold.ny.us
All Prices are in US Dollar(USD)
Product Qty Your Price Total
1 Symantec Backup Exec 2014 Agent for Applications and Databases-License+1 1 $548.62 $548.62
Year Essential Support-1 server-GOV-Symantec Buying Programs:Government
-level S(1+)-Win
Symantec-Part#.LITGVVZFI-Ell GS
2 Symantec Backup Exec 2014 Agent for VMware and Hyper-V-License+1 Year 1 $879.44 $879.44
Essential Support-1 host server-GOV-Symantec Buying Programs:Government
-level S(1+)-VVin
Symantec-Part#.E39FVVZF1-Ell GS
Total $1,428.06
Additional Comments
Please include end-user name,telephone number and e-mail address on all orders.
NY OGS Contract#PT65193
NYS VendorlD:1000008811
Fed ID#22-3009648
There is no shipping charge for these items.
The Products offered under this proposal are subject to the SHI Return Policy posted at www.shi.com/returnpolicv. unless there is
an existing agreement between SHI and the Customer.
Pricing Proposal
Quotation#: 8672697
Created On: 10/13/2014
Valid Until: 11/12/2014
Town of Southold Information Technology IAE
Lloyd Reisenberg Dianna Modzelewski
53095 Main Rd. 290 Davidson Avenue
Southold,NY 11971 Somerset,NJ 08873
UNITED STATES Phone.800-477-6479
Phone:(631)765-1891 Fax* 800-477-6479
Fax: Email Dianna_Modzelewski@shi.com
Email. lloyd.reisenberg@town.southold.ny.us
All Prices are in US Dollar(USD)
Product Qty Your Price Total
1 BUFFALO TeraStation ES-NAS server-12 TB-SATA 3Gb/s-HD 3 TB x 4-RAID 1 $804.29 $804.29
0,1,5,10,JBOD-Gigabit Ethernet
Buffalo Technology-Part# TS-XE12TUR5
2 APC Smart-UPS X 1500 RackrFower LCD-UPS(rack-mountable)-AC 120V-1200 1 $694.89 $694.89
Watt-1500 VA-RS-232, USB-8 output connector(s)-2U
Schneider Electric-Part#.SMX1500RM2U
3 -
Total $ 9:18 e>
V
r:2.APC Smart-UPS X 1500 Rack/Tower LCD-UPS(rack-mountable)-AC 120 V-120 att-1500 VA-RS-put connector(s)-2Uded my Service Pack-Technical support-phone consulting-1 1 $68.52 $68.52
-for P/N S 00,SMX1500RM2U,SMX1500RM2UNC,
0RMXL2U,SURT MXLBP2U,UXABP48
r Electric-Part#:WB AR1YR-SP-03
APC Extended Warranty Service Pack-Technica ppo -phone consulting-3 1 $156.94 $156.94
years-24x7-for P/N:SMT2200,SMX1500RM2U,S ORM2UNC,
SURTA1500RMXL2U,SURTA48RMXLBP2U,U 48
Schneider Electric-Part# WBEXTWAR3 -SP-03
APC Network Management Ca -Remote management adapter-SmartSlot- 1 $228.88 $228.88
10!100 Ethernet-black-f mart-UPS 1000, 1500,2200,3000,750,Smart-UPS RM
3000VA,Smart-UPS
Schneider Elec -Part#:AP9630 I00, '
Ad ' ronal Comments
Please include end-user name,telephone number and e-mail address on all orders.
NY OGS Contract#PT65193
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NON-COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived at by the bidder independently and
has been submitted without collusion with any other vendor of materials, supplies or equipment
of the type described in the invitation for bids, and the contents of this bid have not been
communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or
agents,to any person not an employee or agent of the bidder or its surety on any bond furnished
herewith prior to the official opening of the bid .
Signed:/\ ukik
Print name Natalie Slowik
Corporate Title
(if any) Contracts Manager
Company Name SHI International Corp.
Mailing Address 290 Davidson Avenue,
Somerset, NJ 08873
Phone Number 732-764-8888
BID ON RIO Computer Equipment
Supporting Your D rty iiia
o
lution Provider
�}.
Your #1 MWBE IT loba
ABOUT US r SHIPROFILE
SHI is a$5 billion+global provider of information technology , Establish ed 1989 r `�'�
products and services. Privately,-
held and.under
guidance of our current ownership since 1989,SHI has `fir a°Status s� }
experienced remarkable growth,.mfsize and'scope without c � � � k � s�•` •E
x , PriVately`heltl Minority/Woman
merger or acquisition. �� i "+
Owned Business Enterprise(MWBE)
OUR DIVERSITY INITIATIVE ' °` "0.
z t FIe1d,Sales
SHI is the orgy(MWBE that maintains a fully staffed 4 member, ', 1 QOO+Account Executives. oughout a by
team dedicated to supplier diversity matters for our clients , Thai Lee yCEo&President
t the U S ,rCanacla, U K, Europe and
and vendor partners.Our team manages r:`a-'distributes 4
the Asia Pacific Region
nearly 100 diversity spend reports to our client today SHI ?'
continues to increase the number of SHI's Managede
SMWDBE Partner'Network serving our internal operational Global Headquarters \
requirements along side accommodating our clients to meet 290 Davidson Avenue,
their specific federal and corporate diversity goals Somerset,NJ 08873 :
From software and hardware procurement to depli.oyment iInternational Locations
planning;configuration,data center optimization,,IT asset :.30+,-o icesacross the U.S.,Canada, United Kingdom,
management services a�d'cloud'computing,SHI is the
f :Germany, France and.Hong,Kong ;
MWBE of choice to meet-'all of your IT requirements and
achieve your diversity goals
M-11-1
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3•; ySHllor �� �.� �-.� wwwSHl comms 888;,76`'4-8888*'
Women's Business Enterprise
National Council
\YVBEN 60kt ;,
hereby grants
's Business Enterpliseowe� C •
to
kv SHI International Corp.
�w
who has successfully met WBENC's standards as a Women's Business Enterprise (WBE).
This certificaton affirms the business is woman-owned, operated and controlled; and is valid through the date herein.
WBENC National WBE Certification was processed and validated by Women
Presidents'Educational Organization—W,a WBENC Regional Partner Organization.
Expiration Date: 02/28/2016S Ga � c9� . ,
WBENC National Certificate Number: 2005121863 / WOMEN PRESIDENTS'
Educational Organization.
Authorized by Marsha Firestone,Ph.D.,President&Founder PROVIDING WBENC CERTIFICATION
Women Presidents'Educational Organization-NY
NAICS Codes:541511
UNSPSC Codes-43211500
qqe7 cryo c ew,e,ae-:y.c = 7 / \ tGUa�iiS4 9tYpf9uiH �y'� IRI PEC WB
(' Women's ��1•,
4� l..����/13C „e,,.r �) �.� ,ri 5^ l�e.t'Dl s_•<„u., W 1J�_C WBE(. BusinOW61emrise
�St ra:5, 9 F w.. ” E� r'dc¢ra �/ so TN Counca
.� WBEA
National Minority Supplier Development Council
(NMSDC)
Certifies that
SHI International Corp
is a bona fide Minority Business Enterprise certified by the:
New York& New Jersey Minority Supplier Development
Council
NAICS Code(s):,541511
SHI Intemn tional Corp has chosen to obtain SUBSCRIPTION SERVICES with the following NMSDC
Affiliate(s):
02/16/2015 °�'� " NY02468
Issued Date JosetB. Wright-Lacy Certificate Number
03/31/2016
Nanonal Minority Supplier Development Council,Inc
Expiration Date 1359 Broadway 10th Floor Suite 1000 President,New York&New Jersey MSDC
New York NY 10018
Visit WASDC Compliance Portal Powered by PRISM Compliance Management to validate this certificate and learn more about SHI International Corp
TM
2014 SHI International Corp
Diversity Business Development Program
Overview
SHI International Corp is a 100% minority owned company and a Corporate Plus member of the
National Minority Supplier Development Council (NMSDC). SHI is certified by the New York&
New Jersey Minority Supplier Development Council of the NMSDC and recognized by the 24
other regional affiliates of the NMSDC including the Canadian Aboriginal and Minority Supplier
Council (CAMSC). SHI is also a woman owned business and certified with the Women's Business
Enterprise National Council (WBENC). and certified as a MWBE with California Public Utilities
Commission (CPUC).
As both a minority owned (MBE) and woman-owned (WBE) enterprise, SHI is the county's
largest MWBE provider of information technology products and services. Recognizing customer
satisfaction as the most important part of our business,SHI has developed strong business
relationships which have resulted innumerous awards and achievements.These awards and
achievements reinforce SHI's dedication to our customers and commitment to set the highest
standards as an organization.They include: Southern California Minority Supplier Development
Council (SCMSDC; Western Pennsylvania Minority Supplier Development Council (WPMSDC);
Houston Minority Supplier Development Council (HMSDC);Tri-State Minority Supplier
Development Council (TSMSDC);Southern Florida Minority Supplier Development Council
(SCMSDC) Class IV Supplier of the Year 2013,to name just a few.
SHI International Corp Diversity Business Development Program
In 2004,SHI launched an executive initiative to increase SHI International Corp presence in the
minority business community and established a diversity business development program. An
executive level position was created to better meet the expectations of our customers for SHI's
participation in their MBE development and 2nd Tier programs. SHI is the only MWBE that
maintains a fully staffed tem adedicated to supplier diversity matters for our clients and vendor
partners. Our team manages and distributes just over 100 diversity spend reports to our clients
today(see below). SHI continues to increase the number of diverse suppliers in SHI's Managed
Partner Network which our internal operational requirements alongside accommodating our
clients to meet their specific governmental, educational and corporate diversity goals. In
addition,SHI annually sponsors and supports on average per year over 50 supplier diversity
related events which includes corporate client sponsored events that value diversity spend
opportunities across the country. SHI is a sustaining annual contributor to the Business
Consortium Fund of the NMSDC.
SHI Diversity Spend Client Reporting
SHI tracks and reports 1St and 2nd tier spend with MWDVBEs and makes these reports available
to all customers that track such spend.As a 5 billion dollar company, SHI reports these results
to over 100 of our customers on a quarterly basis.
2013 Percentage of Diverse Spend
Total Spend SHI Addressable Spend SHI Total Diverse Spend %of Diversity spend
$4,621,501,990 $138,645,060 $22,621,577 16.3%
SHI's MBE Partner Network& Initiative
SHI has an active program to recruit MWDVBE's as "Go To" partners for both SHI internal
services and Client Services requests.The success of this program is coupled with an executed
Partner Teaming Agreement with several MWDBE's and we actively mentor several seeking to
promote them not only internally, but also to other SHI customers.To date,these businesses
have gained entree into several of SHI customers as a direct result of SHI's referral. Our
diversity team engages our Director of Partner Network to attended supplier diversity events
with the sole purpose to recruit additional "Go To" minority-owned businesses.
Summary
Whether SHI is positioned as a prime supplier or minority or woman-owned supplier,SHI
International Corp provides the same level of outstanding products,services and first class
support. SHI,without being required to do so, has successfully launched its own diversity
business development initiative pairing with our Partner Network team to engage MWDVBE's.
SHI International Corp is committed to growing its program and providing mentoring and
support to fellow small minority, woman and disabled veteran-owned companies.
BID SPECIFICATIONS FOR COMPUTER HARDWARE B EQUIPMENT FOR BID OPENING ON
APRIL 16, 2015 @ 2:00 P.M.
Supplies/ equipment requested:
1. 1X Buffalo 12TB NAS#TS-XE12TL/R5
2. 1X Symantec Backup Exec 2014 for applications and Databases
3. 1X Symantec Backup Exec 2014 for Hyper-V
4. IX APC SmartUPSX1500 VA#SMX1500RMU2
And
5. 1X Dell PowerEdge,R73.Oxd server with the following specifications:
PowerEdge R730xd Server(210-ADBC) 1
PowerEdge R730/R730xd Motherboard(591-BBCH) 1
Thank you for choosing Dell ProSupport Plus. For tech support,visit http://www.dell.com/contactdell (951-
2015) 1
Dell Hardware Limited Warranty Plus On Site Service (976-9007) 1
ProSupport Plus:7x24 Next Business Day Onsite Service, 3 Year(976-9029) 1
ProSupport Plus:7x24 HW/SW Tech Support and Assistance,3 Year(976-9030) 1
On-Site Installation Declined (900-9997) 1
US Order(332-1286) 1
PowerEdge R730xd Shipping(340-AKPM) 1
R730/xd PCIe Riser 2, Center(330-BBCO) 1
R730/xd PCIe Riser 1, Right(330-BBCR) 1
Broadcom 5720 QP 1Gb Network Daughter Card (540-EBBW) 1
iDRAC8 Enterprise, integrated Dell Remote Access Controller, Enterprise(385-BBHO) 1
Chassis with up to 12, 3.5" Hard Drives(350-BBEU) 1
No Bezel (350-BBBW) 1
Performance BIOS Settings(384-BBBL) 1
RAID 5 for H330/H730/H730P (3-24 HDDs or SSDs) (780-BBLK) 1
PERC H730 Integrated RAID Controller, 1GB Cache(405-AAEG) 1
Intel Xeon E5-2670 v3 2.3GHz,30M Cache,9.60GT/s QPI,Turb6,HT,12C/24T(120W) Max Mem 2133MHz(338-
BFFI) 1
Upgrade to Two Intel Xeon E5-2670 v3 2.3GHz,30M Cache,9.60GT/s QPI,Turbo,HT,12C/24T(120W) (374-BBGP) 1
16GB RDIMM, 2133 MT/s, Dual Rank,x4 Data Width (370-ABUG) 4
2133MT/s RDIMMs(370-ABUF) 1
Performance Optimized (370-AAIP) 1
60OGB 15K RPM SAS 6G bps 2.5in Hot-plug Hard Drive,3.5in HYB CARR,I3G (400-AEEX) 8
Electronic System Documentation and OpenManage DVD Kit, PowerEdge R730/xd (631-AAJG) 1
ReadyRails Sliding Rails With Cable Management Arm (770-BBBR) 1
Dual, Hot-plug, Redundant Power Supply(1+1), 75OW(450-ADWS) 1
NEMA 5-15P to C13 Wall Plug, 125 Volt, 15 AMP, 10 Feet(3m), Power Cord, North America (450-AALV) 2
Windows Server 2012112 Datacenter Edition,Factory Installed,No Media,2 Socket,Un limited VMs(618-BBDQ) 1
Windows Server 2012112 Datacenter, Media, FI Standard Ed Downgrade image, Eng(634-BBOY) 1
DIMM Blanks for System with 2 Processors(370-ABWE) 1
Standard Heatsink for PowerEdge R730/R730xd (374-BBHM) 1
Standard Heatsink for PowerEdge R730/R730xd (374-BBHM) 1
(*) 1
FOL/-00
ELIZABETH A.NEVILLE,MMC ��.® r/y Town Hall,53095 Main Road
TOWN CLERKo P.O.Box 1179
Go 9t Southold,New York 11971
REGISTRAR OF VITAL STATISTICS IS Fax(631)765-6145
MARRIAGE OFFICER �� aQt` Telephone(631)765-1800
RECORDS MANAGEMENT OFFICER ®.� "�► www.southoldtownny.gov
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
BID OPENING
2015 bid for RIO Server
Bid Opening 4/16/15 2:00 P.M.
SHI International Corp. $15,794.91
290 Davidson Avenue
Somerset,NJ 08873
800-477-6479
Corporate Computer Services $19,454.60
55 Halstead Avenue
Harrison NY 10528
914/835-1105
Michael Ballester
From: Michael Ballester
Sent: Monday,April 13,2015 11:51 PM
To: Michael Ballester
Subject: R730XD -technical specifications
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Best regards,
Mike Ballester
Sr.Account Executive
Corporate Computer Solutions
Aga&
Corporate Computer
Solutions, Inc.
IT Consulting Services/Cloud Services
NYS&NYC Certified WBE I WBENC Certified
55 Halstead Avenue I Harrison, NY 10528
P: (914) 835-1105 ext. 129 F:(914)835-5947
Mballester(@corporatecomputersol.com
Visit our NYS OGS&GSA contracts via our website@
http://cdrporatecomputersol.com/government education/index.php
http://www.corporatecomputersol.com/gsa schedule/
e-RATE SPIN#143011121
2
BID SPECIFICATIONS FOR COMPUTER HARDWARE E EQUIPMENT FOR BID OPENING ON
APRIL. 16, 2015 @ 2:00 P.M.
Supplies/equipment requested:
1. 1X Buffalo 12TB NAS#TS-XE12TL/R5
2. 1X Symantec Backup Exec 2014 for applications and Databases
3. 1X Symantec Backup Exec 2014 for Hyper-V
4. IX APC SmartUPSX1500 VA#SMX1500RMU2
And
5. 1X Dell PowerEdge R73.0xd server with the following specifications:
PowerEdge R730xd Server(210-ADBC)1
PowerEdge R730/R730xd Motherboard(591-BBCH) 1
Thank you for choosing Dell ProSupport Plus. For tech support,visit http://www.dell.com/contactdell(951-
2015) 1
Dell Hardware Limited Warranty Plus On Site Service(976-9007) 1
ProSupport Plus:7x24 Next Business Day Onsite Service,3 Year(976-9029) 1
ProSupport Plus:7x24 HW/SW Tech Support and Assistance,3 Year(976-9030) 1
On-Site Installation Declined(900-9997) 1
US Order(332-1286) 1
PowerEdge R730xd Shipping(340-AKPM) 1
R730/xd PCIe Riser 2,Center(330-BBCO) 1
R730/xd PCIe Riser 1, Right(330-BBCR)1
Broadcom 5720 QP 1Gb Network Daughter Card(540-BBBW) 1
iDRAC8 Enterprise, integrated Dell Remote Access Controller,Enterprise(385-BBHO) 1
Chassis with up to 12,3.5" Hard Drives(350-BBEU) 1
No Bezel(350-BBBW) 1
Performance BIOS Settings(384-BBBL) 1
RAID 5 for H330/H730/H730P(3-24 HDDs or SSDs) (780-BBLK) 1
PERC H730 Integrated RAID Controller, 1GB Cache(405-AAEG) 1
Intel Xeon E5-2670 v3 2.3GHz,30M Cache,9.60GT/s QPI,Turbo,HT,12C/24T(120W) Max Mem 2133MHz(338-
BFFI) 1
Upgrade to Two Intel Xeon ES-2670v3 2.3GHz,30M Cache,9.60GT/s QPI,Turbo,HT,12C/24T(120W)(374-BBGP) 1
16GB RDIMM,2133 MT/s,Dual Rank,x4 Data Width(370-ABUG) 4
2133MT/s RDIMMs(370-ABUF) 1
Performance Optimized(370-AAIP) 1
60OGB 15K RPM SAS 6Gbps 2.5in Hot-plug Hard Drive,3.5in HYB CARR,I3G(400-AEEX) 8
Electronic System Documentation and OpenManage DVD Kit, PowerEdge R730/xd(631-AAJG)1
ReadyRails Sliding Rails With Cable Management Arm(770-BBBR) 1
Dual, Hot-plug, Redundant Power Supply(1+1),75OW(450-ADWS) 1
NEMA 5-15P to C13 Wall Plug, 125 Volt,15 AMP,10 Feet(3m), Power Cord, North America (450-AALV) 2
Windows Server 2012112 Datacenter Edition,Factory Installed,No Media,2 Socket,Unlimited VMs(618-BBDQ) 1
Windows Server 2012112 Datacenter,Media, FI Standard Ed Downgrade image,Eng(634-BBOY) 1
DIMM Blanks for System with 2 Processors(370-ABWE) 1
Standard Heatsink for PowerEdge R730/R730xd(374-BBHM) 1
Standard Heatsink for PowerEdge R730/R730xd(374-BBHM) 1
(*) 1
NON-COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived at by the bidder independently and
has been submitted without collusion with any other vendor of materials, supplies or equipment
of the type described in the invitation for bids,and the contents of this bid have not been
communicated by the bidder,nor,to its best knowledge and belief,by any of its employees or
agents, to any person not an employee or agent of the bidder or its surety on any bond furnished
herewith prior to the official opening of the bid .
Signed: f
� f
Print name 91lesi-Q�
'Corporate Title
(if any) �l: C�� ���1
Company Namecorni ca Come Vc)[l. l.�LAIIS
Mailing Address KAI"d AMWie.,
avn ,lo b
Phone Number (c n A) 12—
BID ON RIO Computer Equipment
Page 1 of 1
From- (732)868-8842 Origin ID AKKAShip Date-14APR15
Carol Durr/Jennifer Panick ActWgt 10 LB
SHI Express CAD 100540876/INET3610
290 Davidson Avenue
Delivery Address Bar Code
Somerset NJ 08873 J151215022303w III IIIIIIIIIIIIIIIIIIIIIIII II I I II VIII III IIII I I I I II III
SHIP TO: (631)765-1800 BILL SENDER Ref#
Ms. Elizabeth A. Neville Invoice#
Southold Town Hall PO#
53095 Main Road Dept#
Office of the Town Clerk
SOUTHOLD, NY 11971
WED - 15 APR 12:OOP
TRK# 7733 6802 6363 PRIORITY OVERNIGHT
i I i I 0201
11971
I E4 WSHA JFK
l
537J2/3FC5/EE4B
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items listed in our ServiceGuide.Written claims must be filed within strict time limits,see current FedEx Service Guide.
https://www.fedex.com/shipping/html/en//PrintIFrame.html 4/14/2015
Supplies/ equipment requested:
1. 1X Buffalo 12TB NAS#TS-XE12TL/R5
2. 1X Symantec Backup Exec 2014 for applications and Databases
3. 1X Symantec Backup Exec 2014 for Hyper-V
4. 1X APC SmartUPSX1500 VA#SMX1500RMU2
And
5. 1X Dell PowerEdge R720xd server with the following specifications :
PowerEdge R720xd, Intel Xeon E-26XX Processors(210-ABMY)
PowerEdge R720 Motherboard,TPM (591-BBBP)
Dell Hardware Limited Warranty Plus On Site Service Initial Year(936-0967)
Dell Hardware Limited Warranty Plus On Site Service Extended Year(939-3398)
Dell ProSupport Plus. For tech support,visit www.dell.com/prosupport/regiona[contacts (951-2015)
ProSupport Plus: Next Business Day Onsite Service After Problem Diagnosis,4 Year Extended (951-5933)
ProSupport Plus: Next Business Day Onsite Service After Problem Diagnosis, Initial Year(951-5936)
ProSupport Plus: 7x24 HW/SW Tech Support and Assistance,5 Year(951-5944)
On-Site Installation Declined (900-9997)
Proactive Maintenance Service Declined (926-2979)
PowerEdge R720 Shipping(331-4437)
iDRAC7 Enterprise (421-5339)
Broadcom 5720 QP 1Gb Network Daughter Card (430-4418)
Chassis with up to 12, 3.5" Hard Drives(342-3567)
No Bezel (313-0869)
Power Saving Dell Active Power Controller(330-5116)
RAID 5 for H710P/H710/H310(3-24 HDDs) (331-4536)
PERC H310 Integrated RAID Controller(342-3528)
Intel Xeon E5-2670 2.60GHz, 20M Cache,8.OGT/s QPI,Turbo,8C, 115W, Max Mem 1600MHz (317-9596)
Heat Sink for PowerEdge R720 and R720xd (331-4508)
_ DIMM Blanks for Systems with 2 Processors L317_8688] --
Intel Xeon E5-2670 2.60GHz, 20M Cache,8.OGT/s QPI,Turbo,8C, 115W(317-9610)
Heat Sink for PowerEdge R720 and R720xd (331-4508)
4 x 16GB RDIMM, 1600MT/s, Low Volt, Dual Rank,x4 Data Width (319-1812)
1600 MHz RDIMMS(331-4424)
Performance Optimized (331-4428)
8 x 600GB 15K RPM SAS 6Gbps 3.5in Hot-plug Hard Drive (342-2056)
Electronic System Documentation and Open Manage DVD Kit for R720 and R720xd (331-5914)
Ready Rails Sliding Rails With Cable Management Arm (331-4433)
Single, Hot-plug Power Supply(1+0), 1100W(331-4608)
Power Cord, NEMA 5-15P to C13, 15 amp,wall plug, 10 feet/3 meter(310-8509)
Windows Server 2012112 Datacenter Edition, Factory Installed, No Media,2 Socket, Unlimited VMs (618-BBDQ)
Windows Server 2012112, Datacenter Edition, Media Kit(618-BBDR)
NON-COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived at by the bidder independently and
has been submitted without collusion with any other vendor of materials, supplies or equipment
i
of the type described in the invitation for bids, and the contents of this bid have not been
communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or
agents, to any person not an employee or agent of the bidder or its surety on any bond furnished
herewith prior to the official opening of the bid .
Signed:
Print name
Corporate Title
(if any)
' Company Name
Mailing Address
Phone Number
BID ON RIO Computer Equipment
ELIZABETH A. NEVILLE, MMC
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
CompCiti Business Solutions
261 W 35`x' Street, Ste 603
New York, NY 10001
Indra Prasad
212/594-4374
Gruskay Connectivity LLC
32 Runyon Place
Scarsdale, NY 10583
Molly Gruskay
914/715-5983
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
BID OPENING
2015 bid for Computer Server
Bid Opening 2/12/15 2:00 P.M.
$20,525.10
$20,800.00
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (631) 765-6145
Telephone (631) 765-1800
www.southoldtownny.gov
US POSTAGE AND FEES PAID
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Elizabeth Neville
53095 MAIN RD
SOUTHOLD NY 11971-4642
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53095 Main Road
SOUTHOLD, NY 11971
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I of] 2/10/2015 5:16 PM
Southold Town Board - Letter
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3
Board Meeting of January 20, 2015
RESOLUTION 2015-132 Item # 5.44
ADOPTED
DOC ID: 10509
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2015-132 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
JANUARY 20,2015:
Resolved that the Town Board of the Town of Southold hereby authorizes and directs the Town
Clerk's Office to advertise for the purchase of computer hardware and equipment for the RIO
Laserfiche LGRMIF 2014-2015 Grant Award implementation.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Louisa P. Evans, Justice
SECONDER: Robert Ghosio, Councilman
AYES: Ghosio, Ruland, Doherty, Evans, Russell
ABSENT: James Dinizio Jr
Page 59
Generated January 21, 201 5
STATE, OF NEW YORK)
SS:
COUNTY OF SUFFOLK)
ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being
duly sworn, says that on the 23rd day of January , 2015, she affixed a notice
of which the annexed printed notice is a true copy, in a proper and substantial manner, in
a most public place in the Town of Southold, Suffolk County, New York, to wit: Town
Clerk's Bulletin Board, 53095 Main Road, Southold, New York.
Computer Equipment for RIO project
/fu ' /
SoutholdTown
Sworn before me this
23rd day of January , 2015.
1LAS,
Notary Public
LYNDA M. RUDDER
Notary Public, State of New York
No. 01 RU6020932
Qualified in Suffolk County
Commission Expires March 8,20 -Ls—
#12074
STATE OF NEW YORK)
) SS:
COUNTY OF SUFFOLK)
Karen Kine of Mattituck, in said county, being duly sworn, says that she is
Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at
Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that
the Notice of which the annexed is a printed copy, has been regularly published in
said Newspaper once each week for 1 week(s), successfully commencing on the
29th day of January, 2015.
Principal Clerk
Sworn to before me this D day of 2015.
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN, in ac-
cordance with.the provisions of Section
10:3 of the General Municipal Law, that
sealed bids are sought by the Town of
Southold for the purchase of Computer
Hardware & Equipment to he delivered to
the Southold Town Hall, 53095 Main Road,
Southold, New York. All bidders must be
a Certified Minority/Women Business En-
terprise (M/WBE) by the New York State
Division of Minority and Women Owned
Business Development (MV,/BD ) in order
to be eligible to submit a bid. Specifica-
tions may be obtained at the Office of the
Town Clerk,"Town of Southold,Town Hall,
PO Box 1179, 53095 Main Road, Southold,
New York 11971.
The sealed bids, together with a Non -
Collusive Bid Certificate, will be received
by the Town Clerk at the Southold Town
Hall, PO Box 1179, 53095 Main Road,
Southold, New York, until 2..00 RM, Puns -
day, February 12, 200 at which time they
will be opened and read aloud in public.
The Town Board of the Town of Southold
reserves the right to reject any and all bids
and waive any and all informalities in any
bid should it be deemed in the best interest
of the _16wn of Southold to do so.
All bids must be signed and sealed in en-
velopes plainly marked 'Bid on Computer
Hardware & Equipment", and submitted
to the Office of the Town Clerk. The bid
price shall not include any tax, federal, state,
or local, from which the Town of Southold
is exempt.
DATED: January 23, 2015
ELIZABETH A. NE V ILLE
SOUTHOLD TOWN CLERK
120741T 1/29
HRISTINA VOLINSKI
NOTARY PUBLIC -STATE OF NEW YORK
No. 01V06105050
Qualified In Suffolk County
My ComrnlSSIon Explres February 28, 2016
One (1) Dell PowerEdge R720xd Server
PowerEdge R720xd, Intel Xeon E-26XX Processors 210-ABMY
PowerEdge R720xd, Intel Xeon E-26XX Processors (210-ABMY) 1.
PowerEdge R720 Motherboard, TPM (591-BBBP) 1
Dell Hardware Limited Warranty Plus On Site Service Initial Year (936-0967) 1
Dell Hardware Limited Warranty Plus On Site Service Extended Year (939-3398) 1
Dell ProSupport Plus. For tech support, visit www.dell.corn/prosupport/regionalcontacts (95
ProSupport Plus: Next Business Day Onsite Service After Problem Diagnosis, 4 Year Extend(
ProSupport Plus: Next Business Day Onsite Service After Problem Diagnosis, Initial Year (91
ProSupport Plus: 7x24 HW/SW Tech Support and Assistance, 5 Year (951-5944) 1
On -Site Installation Declined (900-9997) 1
Proactive Maintenance Service Declined (926-2979) 1
PowerEdge IZ720 Shipping (331-4437) 1
iDRAC7 Enterprise (421-5339) 1
Broadeom 5720 QP 1Gb Network, Daughter Card (430-4418) 1
Chassis with up to 12, 3.S" Hard Drives (342-3567) 1
No Bezel (313-0869) 1
Power Saving Dell Active Power Controller (330-5116) 1
RAID 5 for N710P/t-i710/H310 (3-24 HDDs) (33.1-4536) 1
FERC H310 Integrated RAID Controller (342-3528) 1
Intel Xeon '-:5-2670 2.60GHz, 20M Cache, 8.0GT/s QPI, Turbo, 8C, 115W, Max Mem 1600M
Heat Sink for PowerEdge R720 and R720xd (331-4500 1
DIMM Blanks for Systems with 2 Processors (317-8688) 1
Intel Xeon E5-2670 2.60GHz, 20M Cache, 8.0GT/s QPI, Turbo, 8C, 115W (317-9610) 1
Meat Sink for PowerEdge R720 and R720xd (331-4508) 1
16GB RDIMM, 1600MT/s, Low Whit, Dual Rank, x4 Data Width (319-1812) 4
11600 MHz RDI;,i�iS (331-4424) 1
Performance Optimized (331-4428) 1
60OGB 15K RPM SAS 6Gbps 3.51n Hot -plug Hard Drive (342-2056) 8
Electronic. System Documentation and OpenManage DVD Kit for R720 and R720xd (331-591
I ReadyRails Siiding Rails With Cable Management Arm (331-4433)_1
Single, Hot -plug, Power Supply (1+0), .110OW (331-4608) UWer Supplies
Power Cord, NEMA 5-15P to C13, 15 amp, wall plug, 10 feet / 3 meter (310-8509) 2 Pt
1 Windo,. s Server '2_012R2 Datacenter Edition,Factory Installed,No Media,2 Socket, Unlimited '
Window�: Serr.�r 201.2R2, Datacenter Edition,Media Kit (618-88DR) 1
ii* ) 1
Lio,d i'i.
Netwvra mti Administrator
U 79-1:,5 ? i F 631-765-5178
l t,T<i!!.,. ;i I ;,., i 1, (li.,L_ i i�, ni�.riM. �,; cr1 :%i101 its, < (wte.nis v �_ont:,n �_:onfic'a:nti,31 an0ior IegaLY priv,leclet!
_ �;t• of :1( 1( i;,ut(JI tIIorl )teic ptIm1 review. use or dls'closure is
N
Rudder, Lynda
From:
Cerria Torres <ctorres@timesreview.com>
Sent:
Friday, January 23, 2015 1:32 PM
To:
Rudder, Lynda
Subject:
Re: for publication computer equip
This notice has been scheduled
to publish in the Suffolk Times on 1/29/15.
nk you
ThrT,MES
REVIEW
MEL) -.A CI C .v
Cerria Torres
Display Ad Coordinator
631.354.8011 (D)
ctorres(aNimesreview.com
legals(aD-timesreview.com
www.timesreview.com
From: <Rudder>, Lynda Rudder <lynda.rudder@town.southold.ny.us>
Date: Friday, January 23, 2015 1:38 PM
To: Jim Dinizio <jim@iamesdinizio.com>, "Beltz, Phillip" <Phillip.Beltz@town.southold.ny.us>, "Cushman, John"
<John.Cushman@town.southold.ny.us>, "Doherty, Jill" <fill.doherty@town.southold.ny.us>, "Finnegan, Martin"
<martin.finnegan@town.southold.ny.us>, "Ghosio, Bob" <bob.ghosio@town.southold.ny.us>, "Kiely, Stephen"
<Stephen.kiely@town.southold.ny.us>, "Krauza, Lynne"<lynne.krauza@town.southold.nv.us>, Louisa Evans
<Ipevans06390@gmail.com>, "Michaelis, Jessica" <iessicam@southoldtownnv.gov>, "Reisenberg, Lloyd"
<Lloyd,Reisenberg@town.southold.ny.us>, "Russell, Scott" <Scott.Russel l@town.southold.ny.us>, "Standish, Lauren"
<Lauren.Standish@town.southold.ny.us>, "Tomaszewski, Michelle" <michellet@town.southold.ny.us>, Times Review
<tdoubrava@timesreview.com>, William Ruland <rulandfarm@vahoo.com>
Subject: for publication computer equip
Please publish in the 1/29 edition of the Suffolk times and on the Town Website
Neville, Elizabeth
From: Neville, Elizabeth
Sent: Friday, January 23, 2015 1:34 PM
To: Rudder, Lynda
Subject: Emailing: LEGAL NOTICE
Attachments: LEGAL NOTICE.doc
Lynnie,
Ok here it is . Just send the Legal Notice portion to the newspaper. When you sent it to Burelle, Data Construct; Dodge
Reports, Construct Info or anyone who should call or ask for a copy, you can include both the Legal Notice and the
Specifications.
Thanks,
Betty
Your message is ready to be sent with the following file or link attachments:
LEGAL NOTICE
Note: To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file
attachments. Check your e-mail security settings to determine how attachments are handled.
NON -COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived at by the bidder independently and
has been submitted without collusion with any other vendor of' materials, supplies or equipment
of the type described in the invitation for bids, and the contents of this bid have not been
communicated by the bidder, nor, to its best knowledge and belief, by any ole its employees or
agents, to any person not an employee or agent of the bidder or its surety on any bond furnished
herewith prior to the official opening of the bid .
Signed:
Print name
Corporate Title
(if any)
Company Name
Mailing Address
Phone Number
BID ON Computer Hardware and Equipment