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Home My WebLink About270BOARD MEMBERS • Leslie Kanes Weisman, Chairperson Eric Dantes Gerard P. Goehringer George Horning Kenneth Schneider http://southoldtown.northfork.net • Southold Town Hall 53095 Main Road • P.O. Box 1179 Southold, NY 11971-0959 Office Location: Town Annex /First Floor, Capital One Bank 54375 Main Road (at Youngs Avenue) Southold, NY 11971 ZONING BOARD OF APPEALS TOWN OF SOUTHOLD Tel. (631) 765-1809 • Fax (631) 765-9064 New Suffolk Waterfront Fund 650 First Street P. O. Box 146 New Suffolk, NY 11956 Attn: Barbara Butterworth `JUL I2D14 Re: Event Permit #WP270 — Summer Nite at the Beach Dear Ms. Butterworth: Enclosed is the Special Permit for the event planned for July 26, 2014. A duplicate of this permit must be continuously posted during the event. This permit is granted as applied for, based on information supplied in the application. There are several conditions written into the permit. Please be aware that under the State Fire Code, the number of persons occupying the building and/or tent area is limited. The use of a tent will require an application and approvals at least three days before the event, from the Building Department. A Town Building Inspector must inspect the tent, before occupancy, they can be reached at 765-1802 between the hours of 8 a.m. and 4 p.m. This permit does not authorize parking on Suffolk County Right of Way located in front of the property or any lands owned by County of Suffolk, Town of Southold or Peconic Land Trust. All parking and traffic controls are the responsibilities of the event operators, and their agents. Note that parking on any County or State Roads are not authorized under this permit. Any violations of this permit can be cause for revocation. The Town also reserves the right to revoke any permit or deny future permits if the event(s) generates unforeseen impacts to the health, safety or welfare of residents and guests of the Town. ce y, Leslie Kanes Weisman Chairperson Encls. Copies of Event Permit to: Town Building Department Town Police Department Fire Inspector, Building Department • 0 land preserved through the sale of development rights to the county of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information reauested below. Incomplete applications WILL NOT be reviewed. Special Event Permit # /?Aq-A� p�,,v SO PV0A K Date of SubmissionF�j� 73 X' Name of Event Sl t w rv►e1- Nit it & 7),w Bec, c SCTM #'s 1000 -Section ( 7 Block- n Lot(s) / Dates of Each Event: Nature of Event: 6✓!d/"Qts I lag ddm LE f_;,a Yy (please attach a detailed description to this applicationI IF) Time Period (Hours) of Event: From 5,'30 to 9:30 Maximum Number of Persons Attending At One Time: 00 Number of cars expected /9 S' Is a Tent or other temporary structure being used? [VTYes [ ] No If yes provide size(s) 410 " x 6 0 Will food be served? [t,,j Yes [ ] No If yes provide number and name(s) of food vendor(s) prepmyp ---,o Suffolk County permit# (s) Will other vendors be on the premises during the event? [ ] Yes [>(] No If yes how many? Describe type of vendor(s) Contact Person and Contact Tel. # 8a f 6 m 13tjj e r-j,1�orT1 73 9— 6 6 B a Event Location: Street -Hamlet Address: & Eo F rs f S Mailing Address to Send Event Permit to: Po 60> 1 q (. A/Q w su Falk N Y 9s6 Have any of the development rights been sold to the Town of Southold [ ] Yes No and/or �9@#EDCounty? [ ]Yes X No If yes to either or both. also indicate on the attached pan the bounarses of the reserved area upon which the event will take place JUN 2 5 2014 YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION (see ZONING OF APPEALS IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE, YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN (see next page) 2 A Parkine/Event Plan may be a survey, site Plan and/or aerial view (for example Google Earth) of the subiect property, INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s) or structure(s) that will be in operation during the course of the event and any proposed building, structure, or signs to be erected temporarily for the event. (3) The location of the stage or tents, if any. (4) The designated areas of use for spectators, exhibitors, vendors, employees and organizers. (5) Location of all exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage, trash, rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred (300) or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold, AND a nualified traffic controller must be provided Please attached a written description and/or notate on the parking event plan the following: 1. who will be conducting traffic, 2. where they will be stationed on site, 3. how they will direct the entrance, circulation, parking, and exiting of cars on site, and 4. contact information for use by Southold Town Police. 1 am the Owner of the Property where this event is to be held and do agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. �a � %til cS,.► fy re Print name of Omer f3oa ,� Cha &Y-6QYa Print name of Authorized Person filling out application Si ature o Owner acarol' �� r Signature of Authorized Person filling out application PERMISSION IS HEREBY GRANTED, SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town. County or State Roads or Rights of Way. 2. Traffic control at events for three hundred (300) or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic controttpMVED 3. One "on -premises" sign not larger than six (6) JWe2kit 10 J4ze may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. ZONING BOARD OF APPEALS VU rr �� 3 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event including but not limited to narking, ingress/egress/access tent(s) or temporary structure(s), or temporary sanitary facilities shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event including but not limited to parking. in ra ess/egress/access, tent(s) or temporary structure(s), or temporary sanitary facilities shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency -fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures that all fire, safety, building, and other laws will be complied with. 14. Music, when outdoors, is required to stop at the time specified in the permit. Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. C Date Issued:�� APPROVED, ZBA Chairperson �� RECEIVED JAN 2 5 2014 ZONING BOARD OF APPEALS Updated August 2013 ZBA Town of Southold Office Location: 54375 Main Road (Capitol One I" floor) PO Box 11971-0959 Southold, NY 11971-0959 Tel: (631) 765-1809 (press 5012 at voice recording) Fax (631) 765-9064 4 0 0 St;Lr )L,K Wa_TI-PH)O\!_I_ F'1 _NP June 20, 2014 Leslie Weisman, Chairperson ZBA Town of Southold PO Box 11971-0959 Southold NY 11971 Dear Ms Weisman, We just recently learned that the New Suffolk Waterfront Fund needs to apply for a special permit for its fundraising event on July 26th — A Summer Nite at the Beach, because our parking is not contained on the site. We expect a maximum of 200 guests at the event and all the parking will be on the "ball field", a short walk from the Waterfront Fund's site. The event will be held under a tent (application to be submitted shortly). There are many points of egress and exit on the site as there are essentially no fences. The American Tent Company will provide the needed fire extinguishers as well as lighting. None of the buildings on the site will be in use. The NSWF will be responsible for removing the garbage. There will be a band playing under the tent with speakers adjusted to reduce the sound in the neighborhood. We apologize for the delay in submitting this application as we only learned of its necessity last Thursday. Because we are a non-profit and the purpose of this event is to raise funds to support our efforts to sustain and improve the Waterfront, we request that you waive the required fee. Thank you. Sincerely, Barbara Butterworth p Event Chair RECEIVED www.newsuffolkwaterfront.org JUN 25 2014 A401 ZONING BOARD OF APPEALS 60 lc -,2 -10 RECEIVED JUN 2 5 2014 ZONING BOARD. OF APPEALS c T:n' ji-3 1 4, _30, a 0 0 Fumed (o rs N N S, I WN 4- 60 lc -,2 -10 RECEIVED JUN 2 5 2014 ZONING BOARD. OF APPEALS c T:n' ji-3 1 4, _30, a 0 0 Event Description A Summer Nite on the Beach July 26, 5:30 - 9:30 PM Generously sponsored by the Robins Island Foundation and hosted by the New Suffolk Waterfront Fund and the Peconic Land Trust, this beach party is a summer event you will not want to miss! This beach -casual tented event will feature a signature cocktail and North Fork wines, plus a supper menu of locally sourced small plates to enjoy as you dance the night away under the stars. Music by the one -and -only "Who Are Those Guys." A limited number of tickets will be sold. Purchase tickets here via Paypal or call 631- 566-0806. &q 42 ID RECEIVED ,JUN 2 5 2014 ZONING 80ARD Or APPEALS Google Maps • • 6/23/14 10:4/ AM G' o, C. Your browser's current font size is not support( To see all the details that are visible on the screen, use the 'Print' link next to the map. more uismiss y� �V1 fit CP Pk ( / C'Yl �C iy�,c Sf RECEIVED JUN 2 5 2014 ZONING BOARD OF APPEALS NEW SUFFOLK COMMON SCHOOL 1295 4TH STREET- PO BOX Ill NEW SUFFOLK NEW YORK 11956 631-734-6940 BOARD OF TRUSTEES TONY DILL, PRESIDENT MICHAEL COMANDA, SUPERINTENDENT JOSEPH POLASHOCK, VICE PRESIDENT BROOKE DAILEY, MEMBER The Board of Trustees of the New Suffolk Common School has granted permission to the New Suffolk Waterfront Fund to make use of the school owned playground to accommodate overflow parking during their event scheduled for July 26, 2014. T-� President, Board of Trustees Date: jonr- -)-&, 1pl+ � � a it) RECEIVED JUN 2 5 2014 ZONING BOARD OF APPEALS • NEW SUFFOLK COMMON SCHOOL 12954 TH STREET— PO BOX 111 NEW SUFFOLK NEW YORK 11956 631-734-6940 • BOARD OF TRUSTEES TONY DILL, PRESIDENT MICHAEL COMANDA, SUPERINTENDENT JOSEPH POLASHOCK, VICE PRESIDENT BROOKE DAILEY, MEMBER TO WHOM IT MAY CONCERN: The Board of Trustees of the New Suffolk Common School has granted permission to the New Suffolk Waterfront Fund to make use of the school owned playground to accommodate overflow parking during their event scheduled for July 26, 2014. President, Board of Trustees Date: Ju,,L 1s, 201+ (x/ / RECEIVED JUN 2 5 2014 ZONING 130ARD OF APPEALS ZONING BOARD OF APPEALS Date: F-1 L__A Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Fax (631) 765-9064 Telephone (631) 765-1809 TOWN OF SOUTHOLD APPLICATION FOR A SPECIAL EVENT CHECKLIST RECEIVED :i1 2 3 '014 BOARD OF APPEALS Your pplication is being returned as incomplete for the following reasons: 0 business days from ro osed event date (Requires written request for Received less than 6 u y o �,p� ( q q expedited review stating reasons) e1 F e: �_ �I V41 plication (3 pages): e cription of the event: Insura Certificate: Parking Event Plan: _ RECEIVED N 2 5 2014 ZONING BOARD OF APPEALS The location(s) and width(s) of all ingress/egress to the winery property The layout for any parking areas for automobiles and other vehicles on the property and proposed additional on- site parking for the event, including the number of parking spaces and the square footages of parking areas I The location(s) of adequate on site sanitary facilities ZThe proposed location(s) for any tents (s), vendors, or other temporary structure(s) and the size of each Plan for use of live outdoor music, location of loudspeaker/audio equipment, if applicable _Traffic contro �nif 300 or more people will attend event: Information on s <of Development Rights Vendorormation: Other: FAILURE TO SUBMIT THE INFORMATION NOTED HEREIN TO THE ZBA OFFICE WITHIN FIVE (5) BUSINESS DAYS OF THE ABOVE DATE WILL RESULT IN DELAYS IN PROCESSING YOUR APPLICATION AND MAY RESULT IN A DENIAL. (August 2013) 0 Cappabianca, Lucille From: Glew, Claire Sent: Friday, June 27, 2014 11:20 AM To: Weisman, Leslie; Lanza, Heather; Webster, Kevin; Flatley, Martin; Spiro, Melissa; Robert.Fisher@town.southold.ny; Finnegan, Martin; Kiely, Stephen Cc: Toth, Vicki; Cappabianca, Lucille; Sakarellos, Elizabeth Subject: RE: Applications for special events The Assessors have reviewed the Harbes and New Suffolk Waterfront special events and have no objections. Clare, (�%Aw Sr. Assessment Assist. Town of Southold Board of Assessors (631)765-1937 From: Weisman, Leslie Sent: Thursday, June 26, 2014 4:05 PM To: Glew, Claire; Lanza, Heather; Webster, Kevin; Flatley, Martin; Spiro, Melissa; Robert.Fisher@town.southold.nv; Finnegan, Martin; Kiely, Stephen Cc: Toth, Vicki; Cappabianca, Lucille; Sakarellos, Elizabeth Subject: FW: Applications for special events I sent this a mail out yesterday (please read below) but apparently the four original attachments I sent were too large for Town e mails to receive. So I am re -sending two with this a mail and I will send the other two applications (Greenport Brewing and Chris Baiz/Old Field Vineyards in another e mail for your review and comments. Sorry about the delay Leslie From: Leslie Weisman [mailto:weisman(abnorthfork.com] Sent: Wednesday, June 25, 2014 2:07 PM To: Claire. Glew@town.Southold. ny.us; Heather. Lanza(a)town.southold. ny. us; Kevin Webster(abtown.southold.ny.us; MFlatley(a)town.southold.ny.us; Melissa Spiro@town.southold.ny.us; Robert. Fisher(a)town.southold.ny Cc: Vicki Toth; Cappabianca, Lucille; Sakarellos, Elizabeth; martin.finnegan(xbtown.southold.ny.us; Stephen. kiely town.southold.ny.us; Leslie Kanes Weisman Subject: Applications for special events Since Vicki Toth is out of the office until July 2"d, I am forwarding to you for your review 4 applications to the ZBA office for special event permits. The first two, attached herein, required expedited review and are really just for your information. However, your comments are certainly still welcome for our office files. The first is new Suffolk Waterfront Fund which, as a non-profit using their own property to fundraise for their organization, is only required to have the permit because they are still completing site plan approval and cannot park on site for their fundraising event . We have just received the letter we requested from the New Suffolk School granting them permission to use the school owned playground for offsite parking. Harbes was expedited because he failed to fill out an application for a wedding that McBurnie Tent is planning for this Saturday, and failed to inform her that she should do so. McBurnie found out from Bob Fisher that this was required. Now McBurnie knows that a permit is required for any future special events they wish to hold and so does Ed and Monica Harbes. Greenport Brewing Company is requesting weekend "special events" until they are able to fully open for business. They are still completing site plan approval but have reached an agreement with the Planning Board to allow these events so the business can have some income this season. The first event is to be held July 3rd. We are waiting for comments from Planning confirming their agreement. The fourth is from Old Field Vineyards/Chris Baiz also requesting expedited review for two weddings, July 12 and Sept 13th. He does not require a permit for August 24th (see his explanation). His 22 acres are zoned R80 (special events like weddings that are for profit cannot be held on residential property) so legal/assessors please look into his status as a "winery/vineyard/AC etc. Thanks so much for your reply. IMPORTANT. Please send your comments via reply to all Leslie Weisman Owner: New Suffolk Waterfront Fund Ni File #: WP270 Address: 650 First St Code: 06L Agent Info Barbara Butterworth c/o New Suffolk Waterfront Fund 650 First St PO BOX 146 New Suffolk, NY 11956 Phone: 734-6680 Fax: Email: UF�tk Town of South Annex 6/27/2014 ` 54375 Main Road it. Southold, New York 11971 Zoning Application Information File Number: WP270 Master Parcel: 117.-8-18.1 Assignment Code: 06L Owner Name: New Suffolk Waterfront Fund Nite at the Beach Location: 650 First St Status: OPEN Description: Special Event - Summer Nite at the Beach July 26, 2014 for approximely 200 people from 5:30 pm to 9:30 pm Notes: DATES Sent to Town Clerk: 6/27/2014 CoPL: LWRP: Sand W: PB: Trustees/DEC: Page 1 of 1 Decision Date: Sent to LF: ZBA TO TOWN CLERK TRANSMITTAL SHEET (Filing of Application and Check for Processing) DATE: 6/27/14 ZBA # NAME CHECK # AMOUNT TC DATE STAMP WP270 New Suffolk Waterfront Fund, Inc. 2266 $50.00 2266 NEW SUFFOLK WATERFRONT FUND, INC. SUFFOLK COUNTY NATIONAL BANK P.O. BOX 146 CUTCHOGUE, NEW YORK 11935 NEW SUFFOLK, NY 11956 50-546-214 6/25/2014 PAY TO THE Southold Town ,, o ORDER OF 50.00 Fifty and t; • DOLLARS Southold Town in PO Box 1179 8 Southold, NY 11971 MEMO 00 2 266ii' 1:0 2 140 5464 : IN mr2m. 6 1 00 3 2 16 Iii' NEW SUFFOLK WATERFRONT FUND, INC. Southold Town 6/25/2014 2266 50.00 0 SCNB Checking -Fund 50.00 0 ZBA TO TOWN CLERK TRANSMITTAL SHEET (Filing of Application and Check for Processing) DATE: 6/27/14 ZBA # NAME CHECK # AMOUNT TC DATE STAMP WP270 New Suffolk Waterfront Fund, Inc. 2266 $50.00 RECEIVED JUL - 2014 Southold Town Clerk $50.00 By _lc Thank you. ***RECEIPT*** Date: 07/01/14 Quantity Transactions 1 Public Events Receipt#: 173659 Reference Subtotal WP270 $50.00 Total Paid: $50.00 Notes: Payment Type Amount Paid By CK #2266 $50.00 New, Suffolk Waterfront Fund Inc Name: New, Suffolk Waterfront Fund Inc P O Box 146 New Suffolk, NY 11956 Clerk ID: CAROLH Internal ID: WP270