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HomeMy WebLinkAbout269'BOARD MEMBERS • Leslie Kanes Weisman, Chairperson Eric Dantes Gerard P. Goehringer George Horning Kenneth Schneider pf SO y40UNT1,�,' http://southoldtown.northfork.net • Southold Town Hall 53095 Main Road • P.O. Box 1179 Southold, NY 11971-0959 Office Location: Town Annex /First Floor, Capital One Bank 54375 Main Road (at Youngs Avenue) Southold, NY 11971 ZONING BOARD OF APPEALS TOWN OF SOUTHOLD Tel. (631) 765-1809 • Fax (631) 765-9064 Harbes Family Vineyard LLC JUN 2 4 20% 715 Sound Avenue Mattituck, NY 11952 Attn: Monica Harbes Re: Event Permit #WP269 - Wedding Dear Ms. Harbes: Enclosed is the Special Permit for the event planned for June 28, 2014. A duplicate of this permit must be continuously posted during the event. This permit is granted as applied for, based on information supplied in the application. There are several conditions written into the permit. Please be aware that under the State Fire Code, the number of persons occupying the building and/or tent area is limited. The use of a tent will require an application and approvals at least three days before the event, from the Building Department. A Town Building Inspector must inspect the tent, before occupancy, they can be reached at 765-1802 between the hours of 8 a.m. and 4 p.m. This permit does not authorize parking on Suffolk County Right of Way located in front of the property or any lands owned by County of Suffolk, Town of Southold or Peconic Land Trust. All parking and traffic controls are the responsibilities of the event operators, and their agents. Note that parking on any County or State Roads are not authorized under this permit. Any violations of this permit can be cause for revocation. The Town also reserves the right to revoke any permit or deny future permits if the event(s) generates unforeseen impacts to the health, safety or welfare of residents and guests of the Town. inrel ICI Mo' eslie Kan s Weisman Chairperson Encls. Copies of Event Permit to: Town Building Department Town Police Department Fire Inspector, Building Department 06/23/2014 15:02 631734492 MCBURNIE FUELS PAGE 02/04 land preserved through the sale of development right, to the county e f Std (fi►lk with a permit icsued by the Suffolk County Farmland Committee. .!/'food is to be served, it must be catered and prepared off-site by food i;endors who hold a per'MV9TVED operate issued by the Suffolk County Bureau of Public Health Food Prott• tion Unit. JUN 2 4 2014 APPLICATION FOR A PERMIT TO HOLO A SPECIAL ,EVENT ZONING BOARD OF APPEALS _'lease provide ALL of the information Requested below. incompleteitlications WILL NOT be reviewed. n Special Event Permit 1# !•� r" 0210 �s Date of Submission - I Name of Event SCTM #'s 1000 -Section I o� -0 131ock- Dotes of Each Event: f fL Nature of Event:_ � 1 Mosse attaclla dots Hied description to this application) Time Period (Hours) of Event: From to M:axhnu..1n Number of Persons Attending At One Time: _.__Numb,: r of cars expected 35 Is a Tent or other temporary structure being used? [ ,VfYes [ ] No if yes , novide sizes) ,30>(4S7 W i+rTT-- PO t -f-- rF^lr Will food be served? / Yes [ J No If yes provide number and name(s) of fo: d vendor() &rA � �y ��, 10 U, Suffolk County permit # (s)_,,,.=.f' 0 0 t Will other vendors be on the promises during the event? [ ] Yee LA No If yes how many? Describe type of vendor(s) __ .1E AlTikC Q) Contact Person and Contact Tel. ## ' `�,t' . '�41 L�+w too �-4 t—PTIDL Event Location: Street,Haml.et Address: 5 Sou M D IPA til Mailing Address to Send Event Pe1nnit to: [ : Yes rNA No and/or Suffolk Have any of the development rights been sold to the Town. of Southold County? [ )Yes [ No If yes to either oz_hot1�, al_- cv_ind.icatc on th,; attache plan the boundaries of the reserved arca ikon which the event will takeylacc. YOU MUST ATTACH A PAItKYNCIEVENTLAN TO THIS APPLICATION (see next nage) IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE, YI)U MUST ALSO ATTACH p T,L _F -MC CONTROL P,_]_,AN (see next nage) 2 06/23/2014 15:02 6317344 MCBURNIE FUEL: PAGE 03/04 A Parkin Event. tan lay be a gurus site tan and/oraerial view ftlr exampleGoggle Earth) of the subiect taroaerty INDICATE ON THE PLAN ALL of the following,informatio : A parking/evcnt plan showing: (1) The size of the property and its location in relation to abuttii ig streets or highways. (2) The size and location of any existing building(s) or structu.r: (s) that will be in operation during the course of the event and any proposed building, s :,,ucturc, or signs to be erected temporarily for the event. (3) The location of the stage or tents, if any. (4) The designated areas of use for spectatorq, exhibitors, vend: rs, employees and organizers. (S) Location of all exits. (6) The location of all fire extinguishers and other fire safety e.; uipment. (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and other v; hicles and the means of ingress and egress for such parking areas. The parking spa: cs must allow for 300 sq. ft. Pei' car. (9) A traffic control plan for vehicles entering and leaving the ; its for the proposed event. (l.0) plan, for the use of live outdoor music, loudspeakers and ot:,er sounds which wi.l.l be used, if any, and the type and location of speakers and other audio equipment. (11.) A description of emergency access and facilities related to the event. (12) Provisions to dispose'of any garbage, trash, rubbish or othc:- refuse. (13) Location and description of any additional lighting to be uti lined in conjunction with the event, (14) Location of sanitary facilities on site. Traffic Control -Pim, Events for three bundred (300) or more people also require submission attd approv;.1 of a traffic control plan, acceptable to the Town of Southold, AND a aualifiod traffic contr_o11gupust be utc, Me& Please attached a written description and/or notate on the parking event plan the following: 1. who will be c,: nducti»g traffic, 2. where they will be stationed on sits., 3. how they will direct the entrance, circulation, parking, : nd exiting of cars on site, and 4. contact information. for «so by Southold Town Police. I am the Owner of the Property where this event is to he held and do v free to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Toll n of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this even.a: 61"_ I�Nk _—�—�--- Print name of Owner ignature of Owner Print name of Authorized Person filling out T Signature of Authorized 1, arson filling out application application rERMISSION IS HTMEBY GRANTED, SVwTECT . THE FOLLa; WING CONDITIONS: 1, l3y ,wceptnnce of this periait, applicant agrees to adequately supervise will direct all panting to be on the premises or at another sire, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictlyprohibited on ANY Town Go4tnj or, ate Roadsor Rig is of a 2. Traffic control at events for three hundred (300) or, more people sbal) be provid ed by a qualified traffic controller in accordance with the attached, approved traffic control pian. 3, One "on -premises" sign riot larger than six (6) square feet in size may be ! of longer than thirty (30) days before this event, and removed immediately after the event. Directicm; gar in signs shall be adequately displayed. JUN 2 4 2014 �Pa � 3 ZONING BOARD OF APPE LS 06/23/2014 15:02 6317344292 MCBURNIE FUELS PAGE 04/04 4, Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this p:rmit. 5. Tent proposals mast receive permit approval from the Southold Town Buildiu;; Inspector before placement on the property and must meet till fire and safety codes. 6. This permit is valid only for the time, date, place And use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related doeum-nits for review, etc. at least 60 business days prior to the scheduled event, 7. Adequate totnporary sanitary facilities must be provided by applicant for th.i event and applicant agrees to remove the temporary facilities from Ute premises within 49 hours after the day of f e event. 3. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department: of Health regulations. 9. NO activities associated with this event, including but nQt limited to Uarkinz,, in�;ress(eeress/access, tont(s) or to rare structtejor tempor.= sanjgy,)� facilities, shall be conducted oD ,;Cown of Southold Purchase pf Development Rights land. 10. NO activities associated with this event. including but not limited to parking,. ingr-ess/cAress/access, tent(s) or temporary struchtrc(s), or temporary sanitary facilities ,shall be conducted o1 Suffolk County Purchase of Development Rights land without ja permit issued by the Suffo]t County Farmland t; ommittee. 11. Issuance of this permit does not authorize in any manner the occupancy of E. ty building exceeding the legal limitations under the fire code or other codes which would prohibit such increased c ,cupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional arca where emergencies may occur. Two emergency -fire exits and a tit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructei I at all times. 13. Owner assures that all fire, safety, building, and other laws will be complied wi:t. 14. Music, when outdoors, is required to stop at the time specified in the permit. Pl-o.ement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent Ii roperties, 15. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LII5TED HEREIN WiLL TERMINATE THIS PERMIT. nate .T•ssued: a i f4& W rM4""'' �-- APPROVE ZBA Cha person ZBA Town of Southold (Q(07 RECEIVED Upbted August 20JbN 2 .,J 2014 Office Location: 54375 Main Road (Capitol Otte I" floor) PO Box 11971-0959 Southold, NY 11.971-0959 Tel: (631.) 765-1809 (lrresa 501:: at voice recording) Fax (63 1) 765-9064 ZONING BOARD OF APPEALS 4 h�W i ��Ih9 es fq rme rfi 9r/C`lt, `c 4'/ ,-d N, s Rights c)Oa& � RECEIVED ZONING BOARD • June 24, 2014 Town of Southold Board of Appeals P.O. Box 1179 Southold, NY 11971 Re: Special Events Application To Whom It May Concern: • MCBURNIE TENT RENTAL Post Office Box 767 Cutchogue, New York 11935 Tel: 631-734-6024 Fax: 631-734-4292 I am attaching the above application for a wedding that is to be held at Harbes Farm this Saturday the 28`h of June 2014. Please note that the reason the application wasn't submitted 60 days prior was because the "venue did not advise us that they needed to submit this application. Our office is submitting the application on their behalf but should you have any questions or concerns, please contact Monica Harbes at 631-365-1870. Sincerely, Aames C. McBurnie Owner ��02�9 RECEIVED JUN 2 4 2014 ZONING BOARD OF APPEALS ACORN CERTIFICATE OF LIABILITY INSURANCE FDATE (MMIDDIYYYY) 06/232014 THIS CERTIFICATE IS ISSUEDASA MATTER OF INFORMATION ONLYAND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT. If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Russell Bond & Co., Inc 295 Main Street Suite 866 Buffalo NY 14203 CONTACT NAME: PHDNE FAX A/C No Ext): AIC No ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC a INSURER A: Colony Insurance Company 39993 INSURED McBurnie Tent Rentals Jozefa McBurnie dba PO Box 767 Cutcho ue NY 11935 INSURER . INSURER INSURER INSURER E INSURERF: CUVtKAUtJTHIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS INDICATED MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, CERTIFICATE MAYBE ISSUED OR EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMSA-rX. LTR TYPE OF INSURANCE ACCORDANCE WITH THE POLICY PROVISIONS. 54375 Route 25 POLICY NUMBER MM/DD/YYYY MM/DD/YYYY LIMITS GENERAL LIABILITY EACH ,;CCURREtJCE t 1 000 000 D AMAG 1� . N I 100 000 PREMISEF EOo?GLrfe rA X ,_�_ti1MEFCl?L �,ENERALLABILTY MED EiCP (Vi one , i 5 000 [7X LAIM3-N'ADE OCCUR GL3915766 08/122013 08/122014 PERSONA AADvIrJxlRv I 1,000.000 GENERALAGGREGATE 1 2,000,000 PEODUC.TS-COMPIOP AG!, $ 2,000,000 -=1:t AG6Pr�,ATE LIMIT AP PLIES PER - - FI;.). LOC � BINEG SPF -LE LJvIIT AUTOMOBILE LIABILITY I nca lent` FOGIL'r' INJJ-Fi (Pe1 pecoi rtODICi INJUR I 1) 1 "NE' -.CHEDULED ai-I„._ 41ITO3 PROPERTY GA"".°,; E f NON-CWJED 'Pef A':' Iden( <'.UTOS UMBRELLA LIAB OCCUR r-A�"ri OCCURF'EN�". 'F EXCESS LIABCLAIMS-MADE D ATE CEG RETENTION 'i WORKERS COMPENSATION Wl, STA'U _ 1)F T"V"- AND EMPLOYERS' LIABILITY YIN Atd'i PROPRIETORIPARTNERIE.xECUTIVENIA E L EACMACCIDEriT t -r EL DISEASE - EA EMPI-01EE , -FFICERIVEMBER EXi=LUDED% (Mandatory in NH) °L'.I�EA'sE-F'liL l^Y,MIT f nL nde F nFEP, TbrJ4 celow DESCRIPTION OF OPERATIONS I LOCATIONS /VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) ^/ The certiflate holder is an additional insured on the policy RECENEC JUN 2 4 2014 ZONING BOARD OF APPEALS CtK IIrIOA l t MULUtM SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town of Southhold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 54375 Route 25 AUTHORIZED REPRESENTATIVE Southold NY 11971 @ i 988-20i u AI.URD C UHFUKA 11Uiv. nn T 9 S p ax ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD Fol, Town of South*Annex � 6/24/2014 54375 Main Road IN Southold, New York 11971 n � Zoning Application Information File Number: WP269 Master Parcel: 120.-1-4 Assignment Code: 06L Owner Name: Harbes Farm Mattituck LLC Location: 715 Sound Ave Mattituck Status: OPEN Description: Special Event - Wedding June 28, 2014 from 5:30 pm to 10 pm for approximately 80 people Notes: DATES Sent to Town Clerk: 6/24/2014 Sand W: Decision Date: CoPL: PB: LWRP: Trustees/DEC: Page 1 of 1 Sent to LF: Owner: Harbes Farm Mattituck LLC File M WP269 Address: 715 Sound Ave Code: 06L Agent Info Tina c/o McBurnie Tent Rental P. O. Box 767 Cutchogue, NY 11935 Phone:7346024 Fax: Email: ZBA TO TOWN CLERK TRANSMITTAL SHEET (Filing of Application and Check for Processing) DATE: 6/20/14 ZBA # NAME CHECK # AMOUNT TC DATE STAMP WP269 Harbes Family Vineyards LLC 1326 $150.00 PAY TO THE V VV'n ORPER OF v IN V i/ �! J � l.� W �� V .•r o 8 DOLLARS U N MEMO 1180OR2111 1I:0 2 L40 SL GLX 10L 00 L996 411' ZONING BOARD OF APPEALS Date: -�2 Town Hall Annex, 54375 Route 25 P.O. Box 1179 r� Southold, New York 11971-0959 Y Fax(631)765 9064 Telephone (631) 765-1809 J R TOWN OF SOUTHOLD APPLICATION FOR AN OUTDOOR SPECIAL EVENT AT A WINERY CHECKLIST Y7ROeived plication is being returned as incomplete for the following reasons: less than 30 business days from the proposed event date (Requires written request for pedited review stating reasons) F Application (3 pages): Detailed description of the event: Insuraertificate: -L,/Park . in - Parking Event Plan: The location(s) and width(s) of all ingress/egress to the winery property. Parking for the existing winery building(s) and proposed additional on site parking for the outdoor event, including the number of parking spaces and the square footages'of parking areas location(s) of adequate on site sanitary facilities The proposed location(s) for any tents (s), vendors, or other temporary structure(s) and the size of each Traffic contro if 300 or more people will attend event: ormation on sale of Development Rights RECEIVED Vendor Information: JUN 2 4 2014 Other: ZONING BOARD OF APPEALS FAILURE TO SUBMIT THE INFORMATION NOTED HEREIN TO THE ZBA OFFICE WITHIN FIVE (5) BUSINESS DAYS OF THE ABOVE DATE WILL RESULT IN DELAYS IN PROCESSING YOUR APPLICATION AND MAY RESULT IN A DENIAL. ZBA TO TOWN CLERK TRANSMITTAL SHEET (Filing of Application and Check for Processing) DATE: 6/20/14 ZBA # NAME CHECK # AMOUNT TC DATE STAMP WP269 Harbes Family Vineyards LLC 1326 $150.00 RECEIVED JUN ?014 © o d Town Clerk $150.00 By _lc Thank you. r ***RECEIPT*** Date: 06/25/14 Quantity Transactions 1 Public Events Notes: Payment Type Amount Paid By CK #1326 $150.00 Harbes, Family Vineyards LLC Name: Harbes, Family Vineyards LLC P O Box 1524 Mattituck, NY 11952 Clerk ID: CAROLH Receipt#: 172897 Reference WP269 Total Paid: Subtotal $150.00 $150.00 Internal ID: WP269 Cappabianca, Lucille From: Glew, Claire Sent: Friday, June 27, 2014 11:20 AM To: Weisman, Leslie; Lanza, Heather; Webster, Kevin; Flatley, Martin; Spiro, Melissa; Robert.Fisher@town.southold.ny; Finnegan, Martin; Kiely, Stephen Cc: Toth, Vicki; Cappabianca, Lucille; Sakarellos, Elizabeth Subject: RE: Applications for special events The Assessors have reviewed the Harbes and New Suffolk Waterfront special events and have no objections. Sr. Assessment Assist. Town of Southold Board oi.' Assessors (631)765-1937 From: Weisman, Leslie Sent: Thursday, June 26, 2014 4:05 PM To: Glew, Claire; Lanza, Heather; Webster, Kevin; Flatley, Martin; Spiro, Melissa; Robert. Fisher town.southold.ny; Finnegan, Martin; Kiely, Stephen Cc: Toth, Vicki; Cappabianca, Lucille; Sakarellos, Elizabeth Subject: FW: Applications for special events I sent this e mail out yesterday (please read below) but apparently the four original attachments I sent were too large for Town e mails to receive. So I am re -sending two with this e mail and I will send the other two applications (Greenport Brewing and Chris Baiz/Old Field Vineyards in another e mail for your review and comments. Sorry about the delay Leslie From: Leslie Weisman [mailto:weisman@northfork.com] Sent: Wednesday, June 25, 2014 2:07 PM To: Claire. Glew@town.Southold. ny.us; Heather. Lanza@town.southold.ny. us; Kevin.WebsteKabtown.southold.ny.us; MFlatley(abtown.southold.ny.us; Melissa. Spiro town. southold.ny.us; Robert. Fisher(a>town.southold.ny Cc: Vicki Toth; Cappabianca, Lucille; Sakarellos, Elizabeth; martin.finnegan town.southold.ny.us; Stephen. kielytown.southold.ny.us; Leslie Kanes Weisman Subject: Applications for special events Since Vicki Toth is out of the office until July 2"d, I am forwarding to you for your review 4 applications to the ZBA office for special event permits. The first two, attached herein, required expedited review and are really just for your information. However, your comments are certainly still welcome for our office files. The first is new Suffolk Waterfront Fund which, as a non-profit using their own property to fundraise for their organization, is only required to have the permit because they are still completing site plan approval and cannot park on site for their fundraising event . We have just received the letter we requested from the New Suffolk School granting them permission to use the school owned playground for offsite parking. Harbes was expedited because he failed to fill out an application for a wedding that McBurnie Tent is planning for this Saturday, and failed to inform her that she should do so. McBurnie found out from Bob Fisher that this was 0 required. Now McBurnie knows that a permit is required for any future special events they wish to hold and so does Ed and Monica Harbes. Greenport Brewing Company is requesting weekend "special events" until they are able to fully open for business. They are still completing site plan approval but have reached an agreement with the Planning Board to allow these events so the business can have some income this season. The first event is to be held July 3`d. We are waiting for comments from Planning confirming their agreement. The fourth is from Old Field Vineyards/Chris Baiz also requesting expedited review for two weddings, July 12 and Sept 13th. He does not require a permit for August 24th (see his explanation). His 22 acres are zoned R80 (special events like weddings that are for profit cannot be held on residential property) so legal/assessors please look into his status as a "winery/vineyard/AC etc. Thanks so much for your reply. IMPORTANT. Please send your comments via reply to all Leslie Weisman