HomeMy WebLinkAbout258BOARD MEMBERS
Leslie Kanes Weisman, Chairperson
Eric Dantes
Gerard P. Goehringer
George Horning
Kenneth Schneider
so Southold Town Hall
53095 Main Road • P.O. Box 1179
Southold, NY 11971-0959
Office Location:
Town Annex /First Floor, Capital One Bank
54375 Main Road (at Youngs Avenue)
Southold, NY 11971
http://southoldtown.northfork.net
ZONING BOARD OF APPEALS
TOWN OF SOUTHOLD
Tel. (631) 765-1809 • Fax (631) 765-9064
JUN 0 3 2014
Trio @ Holbrook Country Club (Harbes Farm Mattituck LLC)
7 13 St.
Holbrook, New York 11741
Re: Event Permit # WP258
Dear Ms. Stahl,
Enclosed is the Special Permit for the event planned for June 21, 2014 at Harbes Farm
Mattituck LLC. A duplicate of this permit must be continuously posted during the event. This
permit is granted as applied for, based on information supplied in the application.
There are several conditions written into the permit. Please be aware that under the State
Fire Code; the number of persons occupying the building and/or tent area is limited. The use of a
tent will require an application and approvals at least three days before the event, from the
Building Department. A Town Building Inspector must inspect the tent, before occupancy, they
can be reached at 765-1802, Monday through Friday between the hours of 8 a.m. and 4 p.m.
This permit does not authorize parking on Suffolk County Right of Way located in front of the
property or any lands owned by County of Suffolk, Town of Southold or Peconic Land Trust.
All parking and traffic controls are the responsibilities of the event operators, and their agents.
Note that parking on any County or State Roads are not authorized under this permit. Any
violations of this permit can be cause for revocation. The Town also reserves the right to revoke
any permit or deny future permits if the event(s) generates unforeseen impacts to the health,
safety or welfare of residents and guests of the Town.
Sin re ,
c
Leslie Kanes Weisman
Chairperson
Encls.
Copies of Event Permit to:
Town Building Department
-Vr�Nyn Police Department
re Inspector, Building Department
v0�
Pq
land preserved through the sal¢ of development rights to the county of Suffolk with a permit issued by
the Suffolk County Farmland Committee.
If food is to be served, it must be catered and prepared off-site by food vendors who hold a pe odt to
operate issu�&by the Suffolk County Bureau of Public Health Food Protection Unit W P,-2
RECEIVE®
APPLICA'T'ION FOR A PERMIT TO HOLD A y
SPECIAL EVENT
Please provide ALL of the information rearrested below. Incomplete applications WILL NOT be
reviewed. BOARD OE .APPEALS
Special Event Perrnit # w1 J D II 1,
Date of Submission Name of Event
SCTM #'s 1000 -Section °W Block- Lot(s) f
Dates of Each Event: 0�� ` S
Nature of Event'
Time Period (Hours) of Event: From l0 (y) tot"
Maximum Number of Persons Attending At One Time: —Number of cars expected 60
Is a Tent or other temporary structure being used? tkXes [ ] No If yes provide size(s) t O 'A
Will food be served? Yes [ ] No if yes provide number and names) of food vendors �l
Suffolk County permit# (s) b_
Will other vendors be on the premises during the event? Xes to if yes how many? Describe
type of vendor(s) ' `LiS • i''—
Contact person and Contact Tel. #
Event Location: Street -Hamlet Address: ��`�� Ve.
Mailing Address to Send Event Permit to: 136 9-4 �rul N 7 i t / L J
n Have any of the development rights been sold to the 'Town of Southold [ ] Yes [ ] No and/or Suffolk
r County? [ ] Yes [ ] No If yes to either or both. also indicate on the attached plan the boundaries
of the reserved area upon which the event will take place. / .1 V_\ V t )C
YOU MUST ATTACH A I!ARKXNG/EVENT PLAN TO THIS APPLICATION (see next page)
IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE, YOU MUST ALSO ATTACH
A TRAFFIC CONTROL PLAN (see next page)
,) 2
OS/2812014 15:29 Harbes Family leartll Vineyard '!
(FAx)6310332 P.0011001
Wio,�J "
I - The location(s) and width(s) of all Ingresstogn ma to the winery properly
2. The location of panting for the existing winery buildings) and location(s) for additional on site
parking to. accommodate the number of'c=M bxpected at the event. 111Clgde the square s of
p d-1he number of aerld�a suacex that can fit In those M0 fTO caloulate tho square
footage multiply the length timcs the width of the proposed parking wren; to deterrnide how many cars
will Et in that area divide by 300. (Allowing 300 sq. R. per car includes room for 20 ft, wide aisles
bwwecn row% of CarSI-lyD' R It'y_ots cannot_ accommodate thn nu„nhar.,f- a.,...,.,.a -o. 6u- ___6 __
3. The lopudon(s) of adequate on sits,sanitery fticrlitics
4. The proposed ldeation(s) for any teats (s), vondara, or other temporary mtructure(s) and the ilze of each
(Note: that tante will also require a permit from the Buil4wz Depattrnent)
Trams Comrui Plan
Fvcats for three hundred (300) or inure people also require submission and approval of a traffic con of plan,
aeoeptabic to the Town of Southold, AND a gy�lged treffie C4ttirDliwCmaat ba ��gd Please ached a written
description andler notate.:on. the parking eveM plan the following: '1, who vulll be raftcozidu.. Pl as erne.c�jz where they
will be stationed on. site, 3, how they will die bct theeatranee, circulation, parking, an4 exiting of cars on site, and
4- contact intarntation for use by Southold 'town Police.
i
Have any of the winery owno eveloPai%t rights batt sold to the Town of Southold j ) Yea No and/or
Suffolk Couto' [ ]yes No If es to dghir or both, also indIGM on the atfac}Ig d'fern th ound�riea of
the reserver[ PO4 upon!l whirl nt will trjko places
I oar the Owner of the Property weber r tills .avent Is to be, keld and do ggrpx to col Nj, with! the laws, rales,
regtdatllons, 00ilditions, mrd requirements Of *190 Cade of the A OWR of Somikeld, ineludhW but riot llmittrd to &e.
candidons listed below, as well as all other appliertble 099MY rules and rabvleetons perlalplrrg 10 the adivZdw
rurderRlrls event,
Pratt namo of winery Owner
Print name of Authorized Person filling out
Application
t
elW-4�1 i tune ofwinery Owner
Sig glen' of Authariae&Person ill! dpplication
PE 1_ I 1S HMEBY IM CT ILO THE EDLLO—WING MMOS:
1. BY acceptance of this perrnilt, pppliems agree to adege,ately sapervisa And dkect all parking to be on the winery
premises or at another site, and to.proAde parking assistants_and any additional traffic nontrels necessary for this
event, YaCklntz is sGi+ y prahi�jted nn ANY Tawrt ,rntv or Crime heads or Rights of Way,
2. Traffic control at events for three hundred (300) or more; people shall be provided by a qualified) traffic controthw
in accordance with the srtirehed, approved traffic control plan.
3. One "4n-premise5" sign not larger than six (e) square feet in size may be displayed not longs' than thirty (30)
days before this went, and removed irninedlaleiy fritter the twcnt. Directional parking signs shall be adegtlddy
418playcd•
4. Applicant indemnifics and holds harmlos$ the Town of Southold horn all claims, damages, expenses, suits and
leases Including but not limited to attorttey'S fbes arising from activities under this permit. A Certifleate of Uttbiiity
nattt[ttg the Town of Soltthold 4g an additional iresumd in tho amount of One Million 01,000,000.00) Dollars is
hereby filed by Applicant, and said Certiflonte must mn2 is in foil Ibree and ef%ct during this enore event.
5_ Tent proposals must receive permit approval froin the Southold Town Building Inspector before placement on
the property and must meet all fire and safety codes.
3
7nnni7nnnM 00N BSbhSti51.E9 1tVd Wdl1. L1. 01.03/87,/90
2000/Z000[A 33H 86PP989L83 xdH H06:L UtOZ/83/90
• 0
Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and
\ losses including but not limited to attorney's fees arising from activities under this permit.
`Tette �roposa(s must receive permit approval from the Southold Town Building Inspector before placement on
hem Q
the property and"must meet all fire and safety codes.
This permit is valid only for the time, date, place and use specified above, and for the designated event. Each
6Zditional day will require a separate permit application, fee, and related documents for review, etc. at least 60
business days prior to the scheduled eyW.
J. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to
remove the temporary facilities from the premises within 48 hours atter the day of the event.
8- On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County
Department of Health regulations.
J9. NO activities associated with this event ineludine but not limited to ends) or
tomvorary structure(s). or temporary sanitary facilities, shall be conducted on Town of Southold Purchase of.
Development Rights land,
10. rr activities associated with t is event 'ncluding but not limited to parking�in rg ess/ertress/aceess terit{s_) or
Jstructure(s) or temporary sanitary facilities shall be W Qn 5UM k Counly Purchase of
DevelopmegotRights land without a permit issued by thg Suffolk County Farmland Committee.
JI I- Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal
limitations under the fire code or other codes which would prohibit such increased occupancy.
J 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and
any additional area where emergencies may occur. Two emergency -fire exits and exit paths from the building(s) on
the property, to a public way or remote safe area, shall remain open and unobstructed at all, times.
13. Owner assures that all fire, safety, building, and other laws will be complied with.
J 14. Music, when outdoors, is required to stop at the time specified in the permit. Placement of the speakers must be
in a location that affords the greatest protection from noise intrusion upon adjacent properties. Si/X(�.Kr7r
V 15. ADDITIONAL CONDITIONS:
ANY VIOLATIONS IN CONNECTION WITH T E 0NDITIONS LIS ED HEREIN WILL
TERMINATE THIS PERMIT.
c
Date Issued: 3 /
APPROVED, ZBA Chairperson
Updated August 2013
ZDA Town of Southold
Office Location:
54375 Maim Road (Capitol One I" floor)
PO sox 1.1971-0959
Southold, NY 11971-0959
Tel: (631) 765-1809 (press 5012 at voice recording)
Fox (631)765-9064
4
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ZONING BOARD OF APPEALS
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Town Hall Annex, 54375 Route 25
P.O. Box 1179
Southold, New York 11971-0959
Fax (631) 765-9064
Telephone (631) 765-1809
TOWN OF SOUTHOLD
APPLICATION FOR AN OUTDOOR SPECIAL EVENT AT A WINERY
Date: _ 3d d
CHECKLIST
Your a lication is ng returned a incomplete for the following reasons:
Received 1 s than 30 business d ys from the proposed event date (Requires written uest for
e p/edited r v' w stating reaso
pplication (3 pages):
Detailed description o
Ins rance Certificate:
Parking Event Plan: _
The location(s) and width(s) of all ingress/egress to the winery property
Parking for the existing winery building(s) and proposed additional on site parking for the outdoor
event, including the number of parking spaces and the square footages_of parking areas
The location(s) of adequate on site sanitary facilities
The proposed location(s) for any tents (s), vendors, or other temporary structure(s) and the size of each
Traffic control plan if 300 or more people will attend event.
In rmation on sale of Development Rights
]�Ve dor Information:
Other: 5eiv� (�
FAILURE TO SUBMIT THE INFORMATION NOTED HEREIN TO THE ZBA OFFICE WITHIN
FIVE (5) BUSINESS DAYS OF THE ABOVE DATE WILL RESULT IN DELAYS IN PROCESSING
YOUR APPLICATION AND MAY RESULT IN A DENIAL.
C
ZBA TO TOWN CLERK TRANSMITTAL SHEET
(Filing of Application and Check for Processing)
DATE: 5-29-14
ZBA #
NAME OF APPLICANT
CHECK #
AMOUNT
TC DATE STAMP
WP258
114 Main St Inc. TRIO
@ HOLBROOK
COUNTRY CLUB for
Harbes Farm Mattituck
LLC
5930
$150.00
TOTAL
$150.00
Sent via Inter -Office to Town Clerk by:
Thank you.
�.
rT--RIO ,=HOI.BRO
700 PATOFIOGUE-H01
N4LBRook NY 1174
1•
631-585-4433
PAY
TOHE ZOA
FOR11 -
ES
A.
EMPIRE; NATIONAL BANK M
VP
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•02L4j4426t: 0130003163,12 130003163,1■ -
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ZBA TO TOWN CLERK TRANSMITTAL SHEET
(Filing of Application and Check for Processing)
DATE: 5-29-14
ZBA #
NAME OF APPLICANT
CHECK #
AMOUNT
TC DATE STAMP
WP258
114 Main St Inc. TRIO
@ HOLBROOK
COUNTRY CLUB for
Harbes Farm Mattituck
LLC
5930
$150.00
TOTAL
$150.00
Sent via Inter -Office to Town Clerk by: ES
Thank you.
Toth, Vicki
From: Spiro, Melissa
Sent: Thursday, May 29, 2014 10:43 AM
To: Toth, Vicki
Subject: RE: Special Event
The area shown is not subject to a development rights easement.
melissa
From: Toth, Vicki
Sent: Thursday, May 29, 2014 10:35 AM
To: Lauretta Fischer(Lauretta.Fischer0suffolkcountyny.gov); Glew, Claire; Lanza, Heather; Webster, Kevin; Weisman,
Leslie; Flatley, Martin; Spiro, Melissa; Peconic Land Trust (nfsc@peconiclandtrust.org); Fisher, Robert
Subject: Special Event
Dear All —
Attached is a special event application for a wedding to be held at Harbes Family Winery. Please review and send
comments to me.
Thank you,
Vicki Toth
Zoning Board of Appeals
Town of Southold
631-765-1809
631-765-9064 (fax)
1
ZBA TO TOWN CLERK TRANSMITTAL SHEET
(Filing of Application and Check for Processing)
DATE: 5-29-14
ZBA #
NAME OF APPLICANT
CHECK #
AMOUNT
TC DATE STAMP
114 Main St Inc. TRIO
@ HOLBROOK
RECEIVED
WP258
COUNTRY CLUB for
5930
$150.00
Harbes Farm Mattituck
LLC
MAY ? S;2014
Southold Town Clerk
TOTAL
$150.00
Sent via Inter -Office to Town Clerk by: ES
Thank you.
Date: 05/29/14
Quantity Transactions
1 Public Events
Notes:
Payment Type
CK #5930
0
***RECEIPT***
Amount Paid By
$150.00 114, Main St Inc
Name: 114, Main St Inc
700 Patchogue-holbrook Rd
Holbrook, NY 11741
Clerk ID: CAROLH
Receipt#: 170743
Reference Subtotal
WP258 $150.00
Total Paid: $150.00
Internal ID: WP258
Toth, Vicki
From:
Lanza, Heather
Sent:
Thursday, May 29, 2014 2:24 PM
To:
Toth, Vicki
Subject:
RE: Special Event
No comments.
From: Toth, Vicki
Sent: Thursday, May 29, 2014 10:35 AM
To: Lauretta Fischer (Lauretta.Fischer@suffolkcountyny.gov); Glew, Claire; Lanza, Heather; Webster, Kevin; Weisman,
Leslie; Flatley, Martin; Spiro, Melissa; Peconic Land Trust (nfsc@peconiclandtrust.org); Fisher, Robert
Subject: Special Event
Dear All —
Attached is a special event application for a wedding to be held at Harbes Family Winery. Please review and send
comments to me.
Thank you,
Vicki Toth
Zoning Board of Appeals
Town of Southold
631-765-1809
631-765-9064 (fax)
Toth, Vicki
From: Flatley, Martin
Sent: Thursday, May 29, 2014 3:53 PM
To: Toth, Vicki
Subject: RE: Special Event
Okay, I have no objections to this event taking place at this site, it appears they have sufficient parking for their guests
on -location.
Chief of Police
Southold Town Police Department
41405 State Rt. 25
Peconic, N.Y. 11958
631-765-3115
From: Toth, Vicki
Sent: Thursday, May 29, 2014 3:47 PM
To: Flatley, Martin
Subject: RE: Special Event
The agent stated it is taking place behind the winery storage/production building adjacent to Hallock Road? They listed
the site address as 715 Sound Ave Mattituck. They have a tent permit application with Bob Fisher, he is the reason we
are aware of it and why they are applying for the special event permit.
From: Flatley, Martin
Sent: Thursday, May 29, 2014 3:44 PM
To: Toth, Vicki; Lauretta Fischer(Lauretta.Fischer(absuffolkcountyny.gov); Glew, Claire; Lanza, Heather; Webster, Kevin;
Weisman, Leslie; Spiro, Melissa; Peconic Land Trust (nfsc(sIpeconiclandtrust.org); Fisher, Robert
Subject: RE: Special Event
This does not look like their site in Southold Town, it looks more like their lamesport site further west on Sound Avenue?
Chief of Police
Southold Town Police Department
41405 State Rt. 25
Peconic, N.Y. 11958
631-765-3115
From: Toth, Vicki
Sent: Thursday, May 29, 2014 10:35 AM
To: Lauretta Fischer (Lauretta.Fischer@suffolkcountyny.gov); Glew, Claire; Lanza, Heather; Webster, Kevin; Weisman,
Leslie; Flatley, Martin; Spiro, Melissa; Peconic Land Trust (nfsc peconiclandtrust.org); Fisher, Robert
Subject: Special Event
Dear All —
Attached is a special event application for a wedding to be held at Harbes Family Winery. Please review and send
comments to me.
1
•
Toth, Vicki
From:
Fisher, Robert
Sent:
Tuesday, June 03, 2014 11:13 AM
To:
Toth, Vicki
Subject:
RE: Special Event
Vicki
I have no problem with this application.
Robert Fisher
Fire Marshall
robert.fisher(@town.southold.nv.us
(631) 765-1802 office
(631) 786-9180 cell
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use
of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic
Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the
communication
From: Toth, Vicki
Sent: Thursday, May 29, 2014 10:35 AM
To: Lauretta Fischer (Lauretta.Fischer@suffolkcountyny.clov); Glew, Claire; Lanza, Heather; Webster, Kevin; Weisman,
Leslie; Flatley, Martin; Spiro, Melissa; Peconic Land Trust (nfsc peconiclandtrust.org); Fisher, Robert
Subject: Special Event
Dear All —
Attached is a special event application for a wedding to be held at Harbes Family Winery. Please review and send
comments to me.
Thank you,
Vicki Toth
Zoning Board of Appeals
Town of Southold
631-765-1809
631-765-9064 (fax)
Toth, Vicki
From: Fisher, Robert
Sent: Tuesday, June 03, 2014 11:14 AM
To: Toth, Vicki
Subject: RE: Special Event at 8 Hands farm
Vicki
I have no problem with this application.
:..
Robert Fisher
Fire Marshall
robert.fisher(@town.southold.nv.us
(631) 765-1802 office
(631) 786-9180 cell
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use
of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic
Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the
communication
From: Toth, Vicki
Sent: Thursday, May 08, 2014 11:25 AM
To: Glew, Claire; Lanza, Heather; Webster, Kevin; Weisman, Leslie; Flatley, Martin; Spiro, Melissa; Fisher, Robert
Subject: Special Event at 8 Hands farm
Dear All -
Under your computer, shared Southold, Special event application, 2014, 8 hands private affair. Please review and
forward comments to me.
Thank you,
Vicki Toth
Zoning Board of Appeals
Town of Southold
631-765-1809
631-765-9064 (fax)
1
Toth, Vicki
From: Amakawa, Andrew <And rew.Amakawa@suffolkcou ntyny.gov>
Sent: Wednesday, June 11, 2014 9:33 AM
To: Toth, Vicki
Cc: Fischer, Lauretta
Subject: RE: Special Event
Attachments: Harbes wedding.pdf
Hi Vicki,
Since the property is neither SC PDR land nor is it adjacent to County holdings, we do not have comments on this event.
Thanks,
Andrew
Andrew Amakawa
RESEARCH TECHNICIAN
Suffolk County
Dept. of Economic Development and Planning
100 Veterans Memorial Highway, 4th Floor
Hauppauge, NY 11728
631-853-4863 Tel
631-253-4044 Fax
web I vCard
CONFIDENTIALITY NOTICE: This electronic mail transmission is intended solely for the use of the individuallentity to whom it is addressed and
may contain confidential information belonging to the sender. If you are not the intended recipient, you are hereby notified that any disclosure, copying,
distribution, or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error, please
notify the sender immediately by e-mail and delete the original message.
From: Toth, Vicki[ma iIto: vicki.tothCaDtown.Southold. ny.us]
Sent: Thursday, May 29, 2014 10:35 AM
To: Fischer, Lauretta; Glew, Claire; Lanza, Heather; Webster, Kevin; Weisman, Leslie; Martin Flatley; Spiro, Melissa;
Peconic Land Trust (nfsc(-apeconiclandtrust.org); Fisher, Robert
Subject: Special Event
Dear All —
Attached is a special event application for a wedding to be held at Harbes Family Winery. Please review and send
comments to me.
Thank you,
Vicki Toth
Zoning Board of Appeals
Town of Southold
1