HomeMy WebLinkAbout251BOARD MEMBERS 0
Leslie Kanes,Weisman, Chairperson
Eric Dantes
Gerard P. Goehringer
George Horning
Kenneth Schneider
Cutchogue Lions Club
P. O. Box 795
Cutchogue, NY 11935
http://southoldtown.northfork.net
0 Southold Town Hall
53095 Main Road • P.O. Box 1179
Southold, NY 11971-0959
Office Location:
Town Annex /First Floor, Capital One Bank
54375 Main Road (at Youngs Avenue)
Southold, NY 11971
ZONING BOARD OF APPEALS
TOWN OF SOUTHOLD
Tel. (631) 765-1809 • Fax (631) 765-9064
Attn: Michael Kretschmann, President
APR 2 5 2014
Re: Event Permit #WP 251— Cutchogue Lion's Club 44`h Annual Car Show at Pindar
Dear Mr. Kretschmann :
Enclosed is the Special Permit for the event planned for June 22, 2014. A duplicate of
this permit must be continuously posted during the event. This permit is granted as applied for,
based on information supplied in the application.
There are several conditions written into the permit. Please be aware that under the State
Fire Code, the number of persons occupying the building and/or tent area is limited. The use of a
tent will require an application and approvals at least three days before the event, from the
Building Department. A Town Building Inspector must inspect the tent, before occupancy, they
can be reached at 765-1802 between the hours of 8 a.m. and 4 p.m.
This permit does not authorize parking on Suffolk County Right of Way located in front
of the property or any lands owned by County of Suffolk, Town of Southold or Peconic Land
Trust. All parking and traffic controls are the responsibilities of the event operators, and their
agents. Note that parking on any County or State Roads are not authorized under this permit.
Any violations of this permit can be cause for revocation. The Town also reserves the right to
revoke any permit or deny future permits if the event(s) generates unforeseen impacts to
the health, safety or welfare of residents and guests of the Town.
Ince ely
;���
Leslie apes Weisman
Chairperson
Encls.
Copies of Event Permit to:
Town Building Department
Town Police Department
Fire Inspector, Building Department
land,preserved through the sale of development rights to the county of Suffolk with a permit issued by
the Suffolk County Farmland Committee.
If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit RECEIVED
APPLICATION FOR A PERMIT TO HOLD A
SPECIAL EVENT
APR 2 6 2014
ZONING BOARD OF APPEALS
Please provide ALL of the information requested below. Incomplete applications WILL NOT be
reviewed.
Special Event Permit #G)
4,)AE4Name of EventCUtChOgUe Lion's 44th Annual Car Show
Date of Submission
SCTM #'s 1000-Sectiont,!B5_Block- ��., Lot(s)-
Dates of Each Event: 6/22/14
Nature of Event: Fund Raising Event for Cutchogue Lions Club (Please attach a detailed description to this application)
T'me Period (Hours) of Event: From 08:00 to
17:00
i
Maximum Number of Persons Attending At One Time: 750 Number of cars expected 500
Is a Tent or other temporary structure being used? Wes [ ] No If yes provide size(s)
loft. xloft.
Will food be served? [)d Yes [ ] No If yes provide number and name(s) of food vendor(s) TBS
Suffolk County permit# (s)
Will other vendors be on the premises during the event? [ ] Yes [ ] No if yes how many? TgD Describe
type of vendor(s)
Merchandise
Michael Kretschmann, President Cutchogue Lions Club, (631) 872-9146
Contact Person and Contact Tel. #
Event Location: Street -Hamlet Address:
Pindar Vineyards, 37645 Main Road (Route 25), Peconic, NY 11958
Mailing Address to Send Event Permit to:
Pindar Vineyards, 37645 Main Road (Route 25), Peconic, NY 11958
Have any of the development rights been sold to the Town of Southold [ ] Yes N No and/or Suffolk
County? [ ] Yes [�No If ves to either or both also indicate on the attached elan the boundaries
of the reserved area upon which the event will take place.
YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION (see next page)
IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE YOU MUST ALSO ATTACH
A TRAFFIC CONTROL PLAN (see next page)
2
•
A Parking/Event Plan may be a survey, site plan and/or aerial view (for example Goode Earth) of
the subiect property, INDICATE ON THE PLAN ALL of the following information:
A parkinglevent plan showing:
(1) The size of the property and its location in relation to abutting streets or highways.
(2) The size and location of any existing building(s) or structure(s) that will be in operation
during the course of the event and any proposed building, structure, or signs to be erected
temporarily for the event.
(3) The location of the stage or tents, if any.
(4) The designated areas of use for spectators, exhibitors, vendors, employees and RECEIVED
organizers.
(5) Location of all exits. APR 2 b 2014
(6) The location of all :ire extinguishers and other fire safety equipment.
(7) The location of all temporary utilities to be installed for the event, if any.
(8) The layout of any parking area for automobiles and other vehicles and the meaWNfNC BOARD OF APPEALS
ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft.
per car.
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used,
if any, and the type and location of speakers and other audio equipment.
(11) A description of emergency access and facilities related to the event,
(12) Provisions to dispose of any garbage, trash, rubbish or other refuse.
(13) Location and description of any additional lighting to be utilized in conjunction with the
event.
(14) Location of sanitary facilities on site.
Traffic Control Plan
Events for three hundred (300) or more people also require submission and approval of a traffic control pian,
acceptable to the Town of Southold, AND $_qualified traffic controller must be {provided. Please attached a written
description and/or notate on the parking event plan the following: 1. who will be conducting traffic, 2. where they
will be stationed on site, 3. how they will direct the entrance, circulation, parking, and exiting of cars on site, and
4. contact information for use by Southold Town Police.
I am the Owner of the Property where this event is to be held and do agree to comply with the laws,
rules, regulations, conditions, and requirements of the Bode of the Town of Southold, including but
not limited to the conditions listed below, as well as all�th plicable agency rules and regulations
pertaining to the aFtivities under this event. 1 1
Print name of Owner Jgna re of Owner
tel% LWAC-L_ UET`x-4111A alJE•iy-
Print name of Authorized Person filling out Signa a of Author' erson filling out application
application
PERMISSION tS HEREBY GRANTED, SUBJECT TO THE FOLLOWING CONDITIONS:
1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the
premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this
event. Aarkina is strictly prohibited on ANY Town County or Slate Roads or Rights s of Way.
2. Traffic control at events for three hundred (300) or more people shall be provided by a qualified traffic controller
in accordance with the attached, approved traffic control plan.
3. One "on -premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30)
days before this event, and removed immediately after the event. Directional parking signs shall be adequately
displayed.
4. Applicant indemnifies and holds harmless the Town 'of Southold from all claims, damages, expenses, suits and
losses including but not limited to attorney's fees arising from activities under this permit.
5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on
the property and must meet all fire and safety codes.
6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each
additional day will require a separate permit application, fee, and related documents for review, etc. at least 60
business days prior to the scheduled event.
7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to
remove the temporary facilities from the premises within 48 hours after the day of the event.
8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County
Department of Health regulations.
9. NO activities associated with this event includin but not limited to parkins ineress/earess/access tent(s) or
temporary -structure(s), or temporary.sanitary facilities shall be conducted on Town of Southold Purchase of
Development Rights land.
10. NO activities associated with this event including but not limited to parkin,; ineress/esress/access. tents) or
tem rare structures) or temporary sanitary facilities shall be conducted on Suffolk County Purchase of
Development Rights land without a permit issued by the Suffolk County Farmland Committee
11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal
limitations under the fire code or other codes which would prohibit such increased occupancy.
12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and
any additional area where emergencies may occur. Two emergency -fire exits and exit paths from the building(s) on
the property, to a public way or remote safe area, shall remain open and unobstructed at all times.
13. Owner assures that all fire, safety, building, and other laws will be complied with.
14. Music, when outdoors, is required to stop at the time specified in the permit. Placement of the speakers must be
in a location that affords the greatest protection from noise intrusion upon adjacent properties.
15. ADDITIONAL CONDITIONS:
ANY VIOLATIONS IN CONNECTION WITH T CONDITIONS LISTED HEREIN WILL
TERMINATE THIS PERMIT.
Date Issued:
APPROV D, ZBA Chairperson
ZBA Town of Southold
Office Location:
54375 Main Road (Capitol One 1" floor)
PO Box 11971-0959
Southold, NY 11971-0959
Tel: (631) 765-1809 (press 5012 at voice recording)
Updated August 2013
RECEIVED Fax (631) 765-9064
,APR 2 5 2014
ZONING BOARD OF APPEALS
4
CUTCHOGUE LIONS 4411 ANNUAL CAR SHOW @ PINDAR VINEYARDS — June 22, 2014
PARKING & EVENT PLAN
Contact Info:
Michael Kretschmann
President, Cutchogue Lions Club
Cell # (631) 872-9146
MIDDLE LOT
SHOW CARS
105,000 sq. ft.
105,000/300 sq. ft. _
350 Cars Maximum
BACKLOT
VISITOR PARKING
165,000 sq. ft.
165,000/300 sq. ft. _
550 Cars Maximum
LION TICKET BOOTHS
10 X 10 Ft Tents
!may VENDOR AREA
RECBNED
APR 2 5 2014
ZONING BOARO C;-
�.;.LS
M
•
CUTCHOGUE LIONS 44th ANNUAL CAR SHOW @ PINDAR VINEYARDS — June 22, 2014
PARKING & EVENT PLAN
Contact Info:
Michael Kretschmann
President, Cutchogue Lions Club
Cell # (631) 872-9146
Notes
1. For the event only the Pindar bathrooms as noted on the plan will be utilized. All other Pindar structures will not be
utilized.
2. Pindar will run their facilities on their normal Sunday operational schedule.
3. Location of Exits and Entrances noted on provided Traffic Control Plan
4. On the Pindar Site traffic shall be controlled by Cutchogue Lions. The Club president will be the contact for all issues.
5. For traffic control Cutchogue Lions will be stationed at:
• Point where entering vehicles on the site will be divided between Show/Vendor parking access and the visitor
parking field
• Points where exit & entrance paths cross
6. Emergency access will be via the access roads on site.
7. Trash barrels and a dumpster will be provided for the event.
8. A fire extinguisher shall be located at one of the Lion Ticket Booths. •
9. No Temporary Lighting is required for the event.
10. No temporary utilities will be required for the event.
RECEIVED
APR 16 2014
ZONING BOARD OF APPEALS
0
CUTCHOGUE LIONS 4411 ANNUAL CAR SHOW
PINDAR VINEYARDS — June 22, 2014
LION TICKET BOOTHS APR 2 5 2014
ZONING BOARD OF APPEALS
�^'' LIABILITY INSUANCE DATE(MMmnmrrj
AC6' CERTIFICTE 4F LIAB 1)4/22/2014
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
) must be endorsed. If SUBROGATION IS WAIVED, subject to
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s). CONTACI -_
AAA NAME: __-John Adams_.-----._._.._._._._
-------
PRODUCER A 000 A07 1179
Willis of Illinois, Inc.
MAIL L
425 N. Martingale Road, Suite 1100
A60RE,SS:,,
INSURER A:
Schaumburg, IL 60173
INSURED_._..a....____......_.__.-_______._.�........._,._... _._.�_.______._.._.__...M.___
INSilRER 9:
Cutchogue Lions / #008548 1 INSURER D:
Cutchogue New York'
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ACE American Insurance
22667
COVERAGES CERTIFICATE NUMBER:
TNI`+ IS 10 CERTIFY THAT THE POLICIES OF INSURANCE 'LISTED SELL N HAVE BEEN IytiUED
TO THE 1161 'ED NAP+"ECi ABOVE FOR SNE POLICY PERIOD
INDICATED NOTIAITHSTANDINI� ANY REt1(iIREVENT TER;t oR c:ONDITION ':)F ANY C1 t') RAC , OR i.''HER Dt.)!:11b"<ENF WITH RESPECT T1'P d4HIt H TNIS
('EEt1IFIt:A(E MAY CSF I'SSIJE A )R AY PERTAI'V, THE INSURANCE A4(`RUECP BY THE PfA, K'iEt UE�t:RiBEL+ HEREIN IS SUBJEt;.T T1) ALL THE 1TERhiS
EXt::(t IShJNS ANC)1.C)�1DfTpl J� <>F �t 11- H PO: a IFS Ot,ilTti Hi �',`dN MAY HAVE BEEN REC)Ilt ED BY PAID ': Alf iS
I PL t IC:Y EFF POLI4Y EXP LIMITS
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Provisions of the policy apply to the named insureds participation in the following activity during the policy period shown above: Cutchogue Lion's Club 44th
Annual Car Show - June 22, 2014
Pinder Vineyard, 37645MainRoad (Route 25), Peconic, New York 11958 is includeove and not out of the sole d
eagsgan Additional Insured(s), but only with respect to General Liability arising
out of the issuance of PROVISIONS O THE HE POLIO DO NOT to the AP LY TO shown THE SALE OR SERVING OF ALCOHOLIC BEVence of saidRGS additional insured.
Town of Southold, New York
53095 Route 25 A$ P.O. Box 1179
Southold New York 11971
ACORD 25 (2010105)
APR 2 6 M4 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ZONING BOARD OF APPEALS ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZF.GREpRESENIATIVE
The ACORD name and logo are registered marks of ACORD
u
ZONING BOARD OF APPEALS
TOWN OF SOUTHOLD
is
Town Hall Annex, 54375 Route 25
P.O. Box 1179
Southold, New York 11971-0959
Fax (631) 765-9064
Telephone (631) 765.1809
OIL- r V/�-r
APPLICATION FOR AN OUTDOOR SPECIAL EVENT AT A WINER)hECEIVED
Date:
�-, ,� CHECKLIST APR 2 6 2014
-11
ZONING BOARD OF APPEALS
Your application is being returned as incomplete for the following reasons:
Received less than 30 business days from the proposed event date (Requires written request for
expedited review stating reasons)
V Application (3 pages):
Z—
Insurance
iled description of the event:
Certificate:
ZParking Event Plan:
The location(s) and width(s) of all ingress/egress to the winery property
Parking for the existing winery building(s) and proposed additional on site parking for the outdoor
event, including the number of parking spaces and the square footages'of parking areas
The location(s) of adequate on site sanitary facilities
/ The proposed location(s) for any tents (s), vendors, or other temporary structure(s) and the size of each
✓ Traffic control plan if 300 or more people will attend event:
Information on sale of Developmen, t Rights
"-Vendor Information: �J
Other: 7/g/1 K — g_/�
FAILURE TO SUBMIT THE INFORMATION NOTED HEREIN TO THE ZBA OFFICE WITHIN
FIVE (5) BUSINESS DAYS OF THE ABOVE DATE WILL RESULT IN DELAYS IN PROCESSING
YOUR APPLICATION AND MAY RESULT IN A DENIAL.
z g l t � . Town of Sout&Annex 4/25/2014
54375 Main Road
A
k Southold, New York 11971
Zoning Application Information
File Number: WP251 Master Parcel: 85.-2-14 Assignment Code: 06L
Owner Name: Cutchogue Lion's 44th Annual Car Show @ Pindar Associates LLC
Location: 37325 Route 25
Peconic
Status: OPEN
Description: Special Event - Lion's 44th Annual Car Show on 6/22/14 for approximately 750 people from 8:00 am to
5:00 pm
Notes:
DATES
Sent to Town Clerk: 4/25/2014
CoPL:
LWRP:
Sand W:
PB:
Trustees/DEC:
Page 1 of 1
Decision Date:
Sent to LF:
Owner: Pindar Associates LLC
Address: 37325 Route 25
Code: 06L
Agent Info
File #: WP251
Michael Kretschmann, President Cutchogue Lions Club
P. O. 795
Cutchogue, NY 11935
Phone: 631 872-9146
Fax:
Email:
•
ZBA TO TOWN CLERK TRANSMITTAL SHEET
(Filing of Application and Check for Processing)
DATE: 4/25/14
K#
WP251 Cutchogue Lion's 44th 115 $250.00
Annual Car Show
1.0 2,406667x. 63uv` - -
Toth, Vicki '
From: Magee, Kathryn <Kathryn.Magee@suffolkcountyny.gov>
Sent: Friday, April 25, 2014 1:35 PM
To: Toth, Vicki
Cc: Fischer, Lauretta
Subject: RE: Emailing: Lions 44th car show.pdf
Hello Vicki,
This parcel is not a SC PDR, however it is adjacent to one. The site plan indicates there should not be impacts to the
County PDR parcel (1000 08500 0200 011003) immediately southwest of the event parcel. Our only comment would be
that we would request that the event hosts ensure that all guests, event equipment, etc., do not encroach on the
adjacent PDR.
Thank you and have a nice weekend,
Katie
Kathryn Magee
Environmental Planner
Suffolk County
Dept. of Economic Development and Planning
100 Veterans Memorial Highway, 4th Floor Hauppauge, NY 11788
631-853-5201 Tel
631-853-4044 Fax
web
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whom it is addressed and may contain confidential information belonging to the sender. If you are not the intended
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contents of this information is strictly prohibited. If you have received this transmission in error, please notify the
sender immediately by e-mail and delete the original message.
-----Original Message -----
From: Toth, Vicki[mailto:vicki.toth@town.southold.nv.us]
Sent: Friday, April 25, 201410:34 AM
To: Magee, Kathryn; Peconic Land Trust (nfscCc@peconiclandtrust.org)
Subject: Emailing: Lions 44th car show.pdf
Attached is a special event application for the Lion's Club Car show to be held at Pindar Vineyards. Please review and
send comments to me.
Thank you,
1
Toth, Vicki '
From: Spiro, Melissa
Sent: Monday, April 28, 2014 10:46 AM
To: Toth, Vicki
Subject: RE: Cutchoge Lion's Club Car show 2014
Hi -
This is not preserved land.
Therefore, not reviewing.
Melissa
From: Toth, Vicki
Sent: Friday, April 25, 2014 10:38 AM
To: Glew, Claire; Lanza, Heather; Webster, Kevin; Weisman, Leslie; Flatley, Martin; Spiro, Melissa; Fisher, Robert
Subject: Cutchoge Lion's Club Car show 2014
Dear All —
Please review the application from the Lion's for an event to be held at Pindar Vineyards. It is located under computer,
shared Southold, special event applications, 2014, Lion's Club.
Kindly send all comments to me.
Thank you,
Vicki Toth
Zoning Board of Appeals
Town of Southold
631-765-1809
631-765-9064 (fax)
1
Pi
ZBA TO TOWN CLERK TRANSMITTAL SHEET
(Filing of Application and Check for Processing)
DATE: 4/25/14
ZBA #
NAME
CHECK #
AMOUNT
TC DATE STAMP
WP251
Cutchogue Lion's 44th
Annual Car Show
115
$250.00
RECEIVED
APR
$250.00
By _lc Thank you.
* * * RECEIPT***
Date: 04/25/14 Receipt#: 168351
Quantity Transactions Reference Subtotal
1 Public Events WP251 $250.00
Total Paid: $250.00
Notes:
Payment Type
CK #115
Name: Kretschmann, M. R.
1100 Sterling Road
Po Box 795
Cutchoque, NY 11935
Clerk ID: CAROLH
Amount Paid By
$250.00 Kretschmann, M. R.
Internal ID: WP251
r
Toth, Vicki
From: Glew, Claire
Sent: Tuesday, April 29, 2014 10:19 AM
To: Toth, Vicki
Subject: RE: Cutchoge Lion's Club Car show 2014
Vicki,
Our office has reviewed this application and all is well.
CLa Cre C Lew
Sr. Assessment Assistant
Town of Southold
Board of Assessors
(631)765-1937
0
From: Toth, Vicki
Sent: Friday, April 25, 2014 10:38 AM
To: Glew, Claire; Lanza, Heather; Webster, Kevin; Weisman, Leslie; Flatley, Martin; Spiro, Melissa; Fisher, Robert
Subject: Cutchoge Lion's Club Car show 2014
Dear All —
Please review the application from the Lion's for an event to be held at Pindar Vineyards. It is located under computer,
shared Southold, special event applications, 2014, Lion's Club.
Kindly send all comments to me.
Thank you,
Vicki Toth
Zoning Board of Appeals
Town of Southold
631-765-1809
631-765-9064 (fax)
1
Toth, Vicki
From: Flatley, Martin
Sent: Wednesday, April 30, 2014 9:12 AM
To: Toth, Vicki; Glew, Claire; Lanza, Heather; Webster, Kevin; Weisman, Leslie; Spiro, Melissa;
Fisher, Robert
Subject: RE: Cutchoge Lion's Club Car show 2014
I have no objections to this event being held on the grounds of Pindar Winery
Chief of Police
Southold Town Police Department
41405 State Rt. 25
Peconic, N.Y. 11958
631-765-3115
From: Toth, Vicki
Sent: Friday, April 25, 2014 10:38 AM
To: Glew, Claire; Lanza, Heather; Webster, Kevin; Weisman, Leslie; Flatley, Martin; Spiro, Melissa; Fisher, Robert
Subject: Cutchoge Lion's Club Car show 2014
Dear All —
Please review the application from the Lion's for an event to be held at Pindar Vineyards. It is located under computer,
shared Southold, special event applications, 2014, Lion's Club.
Kindly send all comments to me.
Thank you,
Vicki Toth
Zoning Board of Appeals
Town of Southold
631-765-1809
631-765-9064 (fax)
1