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Home My WebLink AboutMile Marker DayELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR, OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER George Cork Maul Po Box 635 New Suffolk, NY 11956 Dear Mr. Maul: �o�oSUFFo�,��o� C* y� CA Z �oA OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 4, 2015 Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 www.southoldtownny.gov The Southold Town Board, at its regular meeting held on February 24, 2015, granted permission to the 375`h Anniversary Committee to hold a "Mile Marker" Day on May 16, 2015. A certified copy of the resolution is enclosed. This event is a Town event and is covered under the Town insurance policy. Please be sure to contact Captain Kruszeski, at the Police Department, 765-2600, as soon as possible, to coordinate traffic control. Very truly yours, Lynda M Rudder Southold Deputy Town Clerk Enc. Southold Town Board - Letter Board Meeting of February 24, 2015 RESOLUTION 2015-194 ADOPTED Item # 5.3 DOC ID: 10570 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2015-194 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 24,2015: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Southold town 375th Anniversary Committee to hold a Mile Marker Day on May 16, 2015 from Laurel to Orient from 9:00 am to 5:00 pm, provided they adhere to the Town of Southold Policy for Special Events on Town Properties and Roads. As this is a Town sponsored event all fees are waived. 0��o 040e�'& Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: James Dinizio Jr, Councilman SECONDER: William P. Ruland, Councilman AYES: Ghosio, Dinizio Jr, Ruland, Evans, Russell ABSENT: Jill Doherty Generated February 27, 2015 Page 11 TOWN BOARD LIAISONS Scott A. Russell, Supervisor Bob Ghosio Jr., Councilman James Dinizio Jr., Councilman Dear Town Board: SOUTHOLD 375TH ANNIVERSARY COMMITTEE January 30, 2015 Southold Town Hall 53095 Main Road P0Box 1179 Southold, NY 11971 We are submitting a special events permit for Mile Marker Day. The day is to celebrate the 375th Anniversary of the Town of Southold. We respectfully ask that the fees be waived as well as the Certificate of Insurance because it will be a town sponsored event. Please contact myself if you require any additional information. Herb Adler, Jr. Chairman Herb Adler, Jr., Chairman • Ruth Ann Bramson • James Grathwohl • Gail Horton • Walter Jackson George Cork Maul • Daniel J. McCarthy • Peggy Murphy • Nicholas J. Planamento • Mark Terry APPLICATION FOR A PERMIT TO HOLD A Souihold Town '06A SPECIAL EVENT Please provide ALL of the information requested below. Incomplete applications WILL NOT be reviewed. Date of Submission Name of Event Name of Organization: I ZJW h Is this a Not -For -Profit Event? Yes/No Contact's Name: Mailing Address: Vd Ste -^(I [k. Nv 045-6 Contact's Phone Number: / l — 7 3 4Y % 0 3 Contact's Email Address: qG Wl.2k.: 4A "A2% . GO w� V � Event Location and Site Diagram: Se'C a G (Use additional pap er if necessary) Event Date(s): V r (Include set up and shutd4n times and dates) Nature of Event: See 2t+a -(-,,-A (Please attach a detailed description to this application) Time Period (Hours) of Event: From at-.% to eV►^ Maximum Number of Expected Attendees: '-S d Cn, Specify any special requirements (i.e. road closure, police presence): aw ave.- tA fVAW J ELIZABETH A. NEVILLE, MMC o�Og�FFO��co may► G,y Town Hall, 53095 Main Road TOWN CLERK o= P.O. Box 1179 H Z Southold, New York 11971 REGISTRAR, OF VITAL STATISTICS p • `� Fax (631) 765-6145 MARRIAGE OFFICERTelephone y� 765-1800 RECORDS MANAGEMENT OFFICER Q! �a4 www.southoldtownnygov www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER RE(--'L]'i D OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD � 01 � 2��5 N, JAN APPLICATION FOR A PERMIT TO HOLD A Souihold Town '06A SPECIAL EVENT Please provide ALL of the information requested below. Incomplete applications WILL NOT be reviewed. Date of Submission Name of Event Name of Organization: I ZJW h Is this a Not -For -Profit Event? Yes/No Contact's Name: Mailing Address: Vd Ste -^(I [k. Nv 045-6 Contact's Phone Number: / l — 7 3 4Y % 0 3 Contact's Email Address: qG Wl.2k.: 4A "A2% . GO w� V � Event Location and Site Diagram: Se'C a G (Use additional pap er if necessary) Event Date(s): V r (Include set up and shutd4n times and dates) Nature of Event: See 2t+a -(-,,-A (Please attach a detailed description to this application) Time Period (Hours) of Event: From at-.% to eV►^ Maximum Number of Expected Attendees: '-S d Cn, Specify any special requirements (i.e. road closure, police presence): aw ave.- tA fVAW J If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: Fees: $250 for events with less than 1000 expected attendees $350 for events with 1000 or more expected attendees $250 or more Clean-up deposit (Cannot be Waived) NOTE: Additional deposit may be required (see attached regulations) and shall be made in an amount determined prior to issuance of the permit based upon the estimated direct costs attributable to additional police, highway and cleanup costs associated with the event. The deposit will be used to cover such costs and any unused monies will be returned to applicant. CERTIFICATE OF INSURANCE REQUIRED: Not less than $2,000,000 naming the Town of Southold as an additional insured. Additional information and requirements may be required as deemed necessary by the Town Board. &p e-- CAY� tAx au,1 Print name Of -Authorized Person filling out Signature of Aut onzed Person filling out application application *Upon the request by applicant, the Town Board may waive in whole or in part any of the application requirements. 2 Milemarker Day May 16th 2015 An event in which the public is encouraged to take a trip visiting each Benjamin Franklin Mile Marker. A Scavenger Hunt style, "Mile Marker Crawl" in which events are staged at selected Mile Markers. The event should start at 9am at Milemarker#7 in Laurel so that markers are on the same side of the street as cars pulling over. (number #25 and #28 are on the left side but easily accessible) Event Scenario/Outline: A yard sign on Route 25 by Franklinville Rd in Laurel would say "Turn here for Milemarker Day" Pulling over to the side of the road, participants are greeted by a volunteer who hands them a Marker Kit and gives verbal instructions. (allow 2hrs to complete trip, event ends at 5pm) Starting at Laurel, members of the public are given a list of things to do along the way to Orient relating to the markers. The Marker kit would consist of a Brochure, and Instructions, such as "set your odometer to zero" and "How to conduct your march safely and responsibly." Kit will include simple clues or riddles that aid in the search along the way. When the people get to the last Mile Marker, They receive their prize/reward. The post card that they have received at Marker #17 would be postmarked with the stamp that Dan McCarthy has arranged by someone dressed up as The First Postmaster General, Ben Franklin When they are at Marker # 17 they are directed to the Southold Historical to see and/or buy the Milestones book by Robert P. Long or the book that Geoff is working on, or any other promotional items. Instructions: Stop at the laurel marker Marker #7 Pick up your marker kit from representative (volunteer) Ask any questions. Pay Fee. Proceed out to route 25, make a left and travel one mile to where the second Marker #8 would be. As you drive by, answer the question: What do you see on the side of the road when your odometer indicates one mile? Clue: It's red Write that information on the card. Proceed one more mile to next Marker #9. Pull safely to the side of the road. Answer the question "what is behind the Milemarker"? Clue: Good make good neighbors. Proceed to the next Marker #10 In order to measure miles, Ben Franklin attached a to his wagon. Clue: Pop goes the Proceed to the next Marker #11 Proceed to the next Marker #12 Proceed to the next Marker #13 Proceed to the next Marker #14 Proceed to the next Marker #15 What beverage was consumed in Ben Franklin's time that is still consumed today? Clue: look across the street. Proceed to the next Marker #16 Bear left at the fork into Triangle Park Pick up your free snacks Proceed to the next Marker #17 What instrument is being player beside the Marker? Clue: it rhymes with "Hello" Pullover in front of Rothman's Music Store Stop in at the Southold Historical The name of the book by Robert P. Long is Proceed to the next Marker #18 What is in the hole in front of the Marker? Clue: It is also a type of rock. Proceed to the next Marker #19 Proceed to the next Marker #20 Proceed to the next Marker #21 Proceed to the next Marker #22 Proceed to the next Marker #23 Proceed to the next Marker #24 Proceed to the next Marker #25 Proceed to the next Marker #26 What does the CH on the Milemarker stand for? Clue: The answer can be found posted in window at Orient Service Center Proceed to the next Marker #27 Proceed to the next Marker #28 Proceed to the next Marker #29 How did Ben Franklin get from New London to Orient. Clue: where is the last milemarker? Proceed to the next Marker #30 Go past the entrance for the ferry and make a right into the parking area. Show your completed hunt card to the volunteer. Get your post card officially stamped by the First Postmaster General! (Ben Franklin) Exit the parking area and have a nice day. Milemarker Events: #7 greeting and distribution of Marker Kit. #15 Greenport Harbor Brewery? #16 Snack at Triangle Park. #17 Cellist playing on the Manse by Southold Presbyterian Church, pick up your post card. #30 Postmaster General Ben Franklin Stamps your post card. Other MileMarkers might be the location of simple events. Any of the above events could be used to sell 375 Anniversary promotional items. Karen Lund at OH may be setting up events where the school walks to some markers in Orient/East Marion. �ECONtC, BAY - 1755 MILESTONES- MILES F20M RIVERHEAT) Hydell, Carol From: Flatley, Martin Sent: Friday, January 30, 2015 2:34 PM To: Hydell, Carol; Blasko, Regina; Doherty,Peter; Kruszeski, Frank; Standish, Jeff Subject: RE: Special Events Application Hi Carol, I have no objections to this event taking place as long as the motorist pay attention to any no parking restrictions in the area of these mile markers and don't inhibit the flow of traffic. There should be no cost incurred by our department for this event. Chief of Police Southold Town Police Department 41405 State Rt. 25 Peconic, N.Y. 11958 631-765-3115 From: Hydell, Carol Sent: Friday, January 30, 2015 12:03 PM To: Blasko, Regina; Doherty,Peter; Flatley, Martin; Kruszeski, Frank; Standish, Jeff Subject: Special Events Application Hi Please approve/disapprove the attached and provide cost analysis, Thanks, Carol