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HomeMy WebLinkAbout239Leslie Kanes Weisman, Chairperson Eric Dantes Gerard P. Goehringer George Horning Ken Schneider Duck Walk Vineyards 44535 Route 25 Southold, NY 11971 Attn: Claire Kujawski http://southoldtown.northfork.net Southold Town Hall '095 Main Road • P.O. Box 1179 Southold, NY 11971-0959 Office Location: Town Annex /First Floor, Capital One Bank 54375 Main Road (at Youngs Avenue) Southold, NY 11971 ZONING BOARD OF APPEALS TOWN OF SOUTHOLD Tel. (631) 765-1809 • Fax (631) 765-9064 SEP 13 2013 Re: Event Permit #WP239 for a Wedding on October 5, 2013 Dear Ms. Kujawski: Enclosed is the Special Permit for the event planned for October 5, 2013. A duplicate of this permit must be continuously posted during the event. This permit is granted as applied for, based on information supplied in the application. There are several conditions written into the permit. Please be aware that under the State Fire Code, the number of persons occupying the building and/or tent area is limited. The use of a tent will require an application and approvals at least three days before the event, from the Building Department. A Town Building Inspector must inspect the tent, before occupancy, they can be reached at 765-1802 between the hours of 8 a.m. and 4 p.m. This permit does not authorize parking on Suffolk County Right of Way located in front of the property or any lands owned by County of Suffolk, Town of Southold or Peconic Land Trust. All parking and traffic controls are the responsibilities of the winery owner, the event operators, and their agents. Note that parking on any County or State Roads are not authorized under this permit. Any violations of this permit can be cause for revocation. Encls. Copies of Event Permit to: Town Building Department Town Police Department Fire Inspector, Building Dept. ga nes Weisman Chairperson Activities associated with out r public events are strictly prohibited o taking place on land preserved through the sale of evelopment rights to the Town of Southold Activities associated with outdoor public events may only take place on land preserved through the sale of development rights to the county of Suffolk with a permit issued by the Suffolk County Farmland Committee If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. APPLICATION FOR A PERMIT TO HOLD AN SPECIAL EVENT Please provide ALL of the information reguested below. Incomplete appHeations WILL NOI b reviewed. t -- Special Special Event Permit # a239 SEP 112013 Date of Submission �J � � Name of Event -Q C,j� %) 44X V k)t e s „ P P EA LS SCTM #'s 1000 -Section 15 Block- OZ Lots) d U2.1 Dates of Each Event: 101 SI' -j Nature of Event:_ W e d d 1 " q (Please attach a detailed description to this application) Time Period (Hours) of Event: From (0 to (2 mi d N 1 11� Maximum Number of Persons Attending At One Time: 30 Number of cars expected (P® Is a Tent or other temporary structure being used? [ ] Yes f.V,.No If yes provide size(s) Will food be served? AYes Lj No If yesrpyide number and name(s) of food vendor(s) P0- ce 'S S� ez K *k4 Se 3�j W y hl ht �—a1�1 Q ro r` Ue.�t' Suffolk County permit# (s) Clr\ 6 13 51- 012-00 Will other ven ors be on the premises during the event? [ ) Yes ">dNo If yes how many? Describe type of vendor(s) (� Contact Person and Contact Tel. # A 1 e`(, a W d or 1Ja1M .►=a No 3^ t — Event Location: Street -Hamlet Address: -445 55 Mal N R��� S(jA 0 t Q Mailing Address to Send Event Permit to: + 535 M 31 0 Rod amu+ Have any of the development rights been sold to the Town of SoutholdYes [ ] No and/or Suffolk County? [ ] Yes [ ] No If yes to either or both, also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION (see next page) 2 A TRAFFIC CONTROL PLAN A Parldne/Event Plan may be a survey, site plan and/or aerial view (for example Google Earth) of the subject property, INDICATE ON THE PLAN ALL of the following information: A parkin event plan showing. (1) The size of the property and its location in relation to abutting streets or highways (2) The size and location of any existing buildingLsl or structure(s) that will be in operation during the course of the event and any proposed building structure or signs to be erected temporarily for the event. (3) The location of the stage or tents if any. (4) The designated areas of use for spectators exhibitors vendors employees and or anizers. (5) Location of all exits. (6) The location of all fire extinguishers and other fire safetyems, uipment (7) The location of all temporary utilities to be installed for the event if any, (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq ft er car. (9) A traffic control plan for vehicles entering and leaving the site for the goosed event (10) Plan for the use of live outdoor music loudspeakers and other sounds which will be used if any, and the type and location of speakers and other audio equipment (11) A description of emergency access and facilities related to the event (12) Provisions to dispose of M garbage, trash rubbish or other refuse (13) Location and description of any additional li ting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred (300) or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold, AND a qualified traffic controller must be provided. Please attached a written description and/or notate on the parking event plan the following: 1. who will be conducting traffic, 2. where they will be stationed on site, 3. how they will direct the entrance, circulation, parking, and exiting of cars on site, and 4. contact information for use by Southold Town Police. I am the Owner of the Property where this event is to be held and do agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable ency r and regulations pertaining to the activities under this event Print name of Owner Signature of Owner C*A— C�a i re. 1,u Print name of AuthorizedYerson filling out Signature o Authorized Perso ing out application application PERMISSION IS BEREBY GRANTED, SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town County or State Roads or Riahts of Way. RECEIVED 2. Traffic control at events for three hundred (300) or more people share provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. SEP 1 1 Z 0 13 BOARD OF APPEALS 3. One "on-premises" sign not lalWan six (6) square feet in size may be disple not longer than thirty (30) days before this event, and remov immediately atter the event. Directional par g signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event including but not limited to parking, ingress/egress/access. tent(s) or temporary structures or temporary sanitary facilities shall be conducted on Town of Southold Purchase of Development Ri is land. 10. NO activities associated with this event, including but not limited to parking, ingress/egress/access ten_t(s) ,or temporary structure(, or temp r sanitary facilities shall be conducted onSuffolk County_ Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 12. Owner assures that all fire, safety, building, and other laws will be complied with. 13. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. %' Date Issued: APPROVED, ZlrA Chairperson ZBA Town of Southold Office Location: 54375 Main Road (Capitol One I" floor) Gc� Pa PO Box 11971-0959 Southold, NY 11971-0959 RECEIVE Tel: (631) 765-1809 (press 5012 at voice recording) Updated August 2013 Fax (631) 765-9064 SEP 11 2013 4 BOARD OF APPEALS e9' s ti e9' t .J r r. r / +:,,2013.Google `' r { ) IC` '<j� `1 �' c DUCK WALK VINEYARDS INC. PINDAR VINEYARDS, LLC Business Office 591-A Bicycle Path Port Jefferson Station, New York 11776 U)')o0?3 (� (631) 473-4689 I RECEIVED SEP 1 1 2013 Town of Southold Post Office Box 1179 BOARD OF APPEALS Southold, New York 11971 August 30, 2013 To Whom This May Concern: I respectfully submit these permit applications along with my sincerest apologies for not bringing them to you in the proper time frame. We very unexpectedly had a change in staffing recently as our Event Manager left us. While putting her paperwork in order we noted that this was not done prior to her leaving. By Wednesday, September 4, 2013 we will be up -to date on all the loose ends that were not handled by our previous event planner and I can assure you that this will not happen again. We strive to do things correctly at Pindar and Duck Walk and look forward to our continued good relationship and communication with the Town of Southold. Thank you. Very toy yours, KathrynI c 6jci �/ Chief Executive Officer Owner: Merlot LLC File M WP239 Address: 44535 Route 25 Code: 06L Agent Info Claire Kujawski - Duck Walk Vlneyards 44535 Route 25 Southold, NY 11971 Phone: 734-6200 x0 Fax: Email: ZBA TO TOWN CLERK TRANSMITTAL SHEET (Filing of Application and Check for Processing) DATE: 9/13/13 ZBA # NAME CHECK # AMOUNT TC DATE STAMP WP239 Duck Walk Vineyards 2800 $150.00 _. 3Y# 3:�tisxv_:�z "€.: ��'737 — ii;01 11200280011' 1:0 2 140666 71: 0 20 20 2 24 30,11 • ZBA TO TOWN CLERK TRANSMITTAL SHEET (Filing of Application and Check for Processing) DATE: 9/13/13 ZBA # NAME CHECK # AMOUNT TC DATE STAMP WP239 Duck Walk Vineyards 2800 $150.00 RECEIVED SEP 1 6 2013 Southold Town Clerk $150.00 By _lc Thank you. • ***RECEIPT*** Date: 09/16/13 Quantity Transactions 1 Public Events Notes: Payment Type Amount Paid By CK #2800 $150.00 Duck, Walk Vineyard Name: Duck, Walk Vineyard 591A Bicycle Path Port Jefferson Sta., NY 11776 • Receipt#: 158529 Reference WP239 Total Paid: Subtotal $150.00 $150.00 Clerk ID: CAROLH Internal ID: WP239