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Home My WebLink About237BOARD MEMBERS Leslie Kanes Weisman, Chairperson Eric Dantes Gerard P. Goehringer George Horning Ken Schneider Pindar Vineyards 37645 Route 25 Peconic, NY 11758 Attn: Claire Kujawski http://southoldtown.northfork.net • Southold Town Hall 53095 Main Road • P.O. Box 1179 Southold, NY 11971-0959 Office Location: Town Annex /First Floor, Capital One Bank 54375 Main Road (at Youngs Avenue) Southold, NY 11971 ZONING BOARD OF APPEALS TOWN OF SOUTHOLD Tel. (631) 765-1809 • Fax (631) 765-9064 SEP b 2013 Re: Event Permit #WP237 for a Birthday Party on September 21, 2013 Dear Ms. Kujawski: Enclosed is the Special Permit for the event planned for September 21, 2013. A duplicate of this permit must be continuously posted during the event. This permit is granted as applied for, based on information supplied in the application. There are several conditions written into the permit. Please be aware that under the State Fire Code, the number of persons occupying the building and/or tent area is limited. The use of a tent will require an application and approvals at least three days before the event, from the Building Department. A Town Building Inspector must inspect the tent, before occupancy, they can be reached at 765-1802 between the hours of 8 a.m. and 4 p.m. This permit does not authorize parking on Suffolk County Right of Way located in front of the property or any lands owned by County of Suffolk, Town of Southold or Peconic Land Trust. All parking and traffic controls are the responsibilities of the winery owner, the event operators, and their agents. Note that parking on any County or State Roads are not authorized under this permit. Any violations of this permit can be cause for revocation. Encls. Copies of Event Permit to: Town Building Department Town Police Department Fire Inspector, Building Dept. Sier Les ie Kanes Weisman Chairperson 0 • Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold. Activities associated with outdoor public events may only take place on land preserved through the sale of development rights to the county of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a M' 11 V EP operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. 1 Complete Appl. Incomplete (see att. I > 3 2013 For Office use: Date rec'd APP P Resubmission date APPLICATION FOR A PERMIT TO HOLD AN BOARD OF APPEALS OUTDOOR SPECIAL EVENT AT A WINERY Please provide ALL of the information re uested below. Incomplete aimlications WILL NOT be reviewed. Winery Event Permit # Name of Winery rt N Cdrqi NQ ar3 Date of Submissioni� SCTM #'s 1000 -Section Block- 2 Lot(s) J Dates of Each Event: p Nature of Event: N i`a (Please attach a detailed description to this application) Time Period (Hours) of Event: From 4 to .M_ Maximum Number of Persons Attending At One Time: _Number of cars expected 35 Is a Tent or other temporary structure being used? [ ] Yes PeNo If yes provide size(s) Will food be served?>%Aj Yes [ ] No If yes provide number and name(s) of food vendor(s) 1t4 t4 �.2N e Porgy �e-i Suffolk County permit# (s) n 5�0 Will other vendors be on the premises during the event? [ Yes If yes how many? Describe type of vendor(s) Winery Contact Person and Contact Tel. # �t e Winery Street -Hamlet Address: p -�b1lS@, MCI •95l 1 eCON i C, Mailing Address to Send Event Permit to: 1 O • �X �1Pe c o 1� i C -- YOU. MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION (see next a e IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN (see next page) 2 of the subiect proper*-, Indicate on the plan ALL of the following= information: 1. The locations) and width(s) of all ingress/egress to the winery property 2. Parking for the existing winery building(s) and proposed additional on site parking for the outdoor event, including the number of parking spaces and the square f_ootages of narking areas (to calculate the square footage multiply the length times the width of the proposed parking area; to determine how many cars will fit in that area allow 200 sq. ft. per car and 20 ft. wide aisles between rows of cars) 3. The Ideation(s) of adequate on site sanitary facilities 4.. The proposed location(s) for any tents (s) or other temporary structure(s) and the size of each (Note: that tents will also require a permit from the Building Department) NOTE: Events for three hundred (300) or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold, AND a qualified traffic controller must be provided. Have any of the winery owners' develop ent rights been sold to the Town of Southold and/or Suffolk County?[ I Yes [ t�No [ f Yes [ V1 0 If yes to either or both also indicate on the attached plan the boundaries of the reserved area u on which the event will take vlace. I am the Owner of the properly where this event is to be held and do agree to comply with the laws, rules regulations, conditions, and requirements of the Code of the Town of Southold, includin but not limited to the conditions listed below, as well as all other applicable agency ru and r�gul s pertainln to the•acti0ities under this event �� Print name of Winery Owner ws�� Print name of Person filling out application re 4f Winery S-. Signatur of Person filling out application PERMISSION IS HEREBY GRANTED SUBJECT TO THE FOLLOWING CONDITIONS: L By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the winery premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly Prohibited on ANY Town County or State Roads or Rights of Way 2. Events for three hundred (300) or more people require submission and approval of a traffic eontrol plan, acceptable to the Town of Southold, AND a qualified traffic controller must be provided. 3. One "on -premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. A Certificate of Liability naming the Town of Southold as an additional insured in the amount of One Million ($1,000,000.00) Dollars is hereby filed by Applicant, and said Certificate must remain in full force and effect during this entire event. 5. Tent proposals must receive permit approval from the Southold Town Building inspector before placement on the property and must meet all fire and safety codes. RECEIVED c,)�a3'I 6. This permit is valid only for the time, datd, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related docume r v' tc. at least 60 business days Prior to the scheduled event. BOARD OF APPEALS' 6. This permit is valid only for•ime, date, place anduse • additional day will require a separate permit application, fees and related documents for ecified above, and for thedreview,t etc• atnt. leasta30 business -days l2rior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO act'vities associated with this event including but not limited to parking, in ress/e ess/access tents or tem or structures or tem orar sanitary facilities shall be conducted on Town of Southold Purchase of Development Ri hts land !0. NO activities associated with this event �includingr but not limited to arkin in ress/e ress/access tents or temporary structures or te--porary sanit ry facilities shall be conducted on Suffolk Count Pu Develo ment Rights land without a ermit issued b the Suffolk rchase of Count Farmland Committee. 11. Issuance of this permit does not authorize in any manner occupancy of the principal building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency -fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Music, when outdoors, is required to stop at the time specified in the permit. Placement of the speakers must be approved by the winery management in a location that affords the greatest protection from noise intrusion upon adjacent properties. 14. Where possible, live bands rather than disc jockeys will be encouraged. When disc jockeys are used, the decibel levels will be monitored to ensure acceptable levels. 15. Organizers of the events will be required to use an approved disc jockey recommended by the winery or have their own disc jockey sign a contract agreeing to the above. If they do not honor the contract, the winery will have the right to remove the disc jockey from the premises. 16. Owner assures that all fire, safety, building, and other laws will be complied with. 17. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TE ATE THIS PERMIT. Date Issued: APPROVED, /,HA Chairperson (7, ZBA Town of Southold �ECEIVEl' Office Location: 54375 Main Road (Capitol One 1" floor) PO Box 11971-0959 SEP Southold, NY 11971-0959 Updated March 2011 Tel: ( 631) 765-1809 (press 5012 at voice recording) B®A1,D OF APPEALS Fax (631) 765-9064 4 • • DUCK WALK VINEYARDS INC. PINDAR VINEYARDS, LLC Business Office 591-A Bicycle Path Port Jefferson Station, New York 11776 (631) 473-4689 Town of Southold Post Office Box 1179 Southold, New York 11971 August 30, 2013 To Whom This May Concern: I respectfully submit these permit applications along with my sincerest apologies for not bringing them to you in the proper time frame. We very unexpectedly had a change in staffing recently as our Event Manager left us. While putting her paperwork in order we noted that this was not done prior to her leaving. By Wednesday, September 4, 2013 we will be up -to date on all the loose ends that were not handled by our previous event planner and I can assure you that this will not happen again. We strive to do things correctly at Pindar and Duck Walk and look forward to our continued good relationship and communication with the Town of Southold. Thank you. Very tiny yours, KathrynIjci / Chief Executive Off'cer ��a3 RECEIVE[ SEP 3 2013 BOARD OF APPEALS Ak AL 303132 AC'ORU® CERTIFILWATE OF LIABILITY INSUTANCE °" 8"30/2"x°13""' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in Ileu of such endorsement(s). PRODUCER Commercial Lines Wells Fargo Insurance Services USA, Inc. 330 Madison Avenue, 7th Floor New York, NY 10017 NAMECOCT Michael Reich PHONE212 682 7500 FAX AIC No): E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC NI INSURER A: Great Northern Insurance Company 20303 INSURED Pindar Vineyards LLC 591 Bicycle Path, Suite A Port Jefferson Stat NY 11776 INSURER B: INSURER C: INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 653381JU REVISION NUMBER: See below THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDLSUER POLICY NUMBER POLICY EFF POLICY EXP LIMITS A GENERALLIABILITY 3593-14-60 LIO 12/31/12 12/31113 EACH OCCURRENCE $ 1,000,000 PREMISES Ea ocITETF currence $ 1,000,000 X COMMERCIAL GENERAL LIABILITY MED EXP (Any one person) $ 10,000 CLAIMS -MADE FxI OCCUR PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP/OP AGG $ 2,000•000 $ POLICY PRO ECTLOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident BODILY INJURY (Per person) $ ANY AUTO BODILY INJURY (Per accident) $ ALL OWNED SCHEDULED AUTOS AUTOS PROPERTY DAMAGE $ Pia NON -OWNED HIRED AUTOS AUTOS UMBRELLA LIAR OCCUR EACH OCCURRENCE $ _ AGGREGATE $ EXCESS LUAB CLAIMS -MADE DED I I RETENTION $ WORKERS COMPENSATIONWC STATU- OTH- EEL AND EMPLOYERS LIABILITY Y I N ANY PROPRIETOR/PARTNERIEXECUTIVE E.L EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? ❑ NIA (Mandatory in NH) E.L. DISEASE - EA EMPLOYE ' $ EL. DISEASE -POLICY LIMIT $ I describe under DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Addkkmd Remarks Sd Kkdo, I more apace is required) Certificate holder is included as additional ins" @4'"vent to take place at 44535 Rte 25, Southhold, NY on 9/21/2013 5EF 3 nin Pa31� APPEALS CERTIFICATE HOLDER J v CANCELLATION Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Po Box 1179 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Southold, NY 11971 AUTfiORQED REPRESENTATIVE The ACORD name and logo are registered marks of ACORD m 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) (Thh caNaole,epl--0.00 6533843 Owed-erJMM) Gu ;SIC earth meters 200 80 f!,g /a3� RECEIVED SEP 3 2013 BOARD OF APPEALS ZBA TO TOWN CLERK TRANSMITTAL SHEET (Filing of Application and Check for Processing) DATE: 9/4/13 ZBA # NAME CHECK # AMOUNT TC DATE STAMP WP237 Pindar Vineyards 2775 $150.00 t `"gHfFOtK Town of South Annex 9/4/2013 54375 Main Road Southold, New York 11971 Zoning Application Information File Number: WP237 Master Parcel: 85.-2-15 Assignment Code: Owner Name: Pindar Vineyards LLC Location: 37645 Route 25 Peconic Status: OPEN Description: Special Event - Birthday Party on 9/21/13 from 4pm - 8pm for approximately 75 people Notes: DATES Sent to Town Clerk: 9/4/2013 CoPL: LWRP: Sand W: PB: Trustees/DEC: Page 1 of 1 Decision Date: Sent to LF: Owner: Pindar Vineyards LLC File M WP237 Address: 37645 Route 25 Code: Agent Info Claire Kujawski, Pindar Vineyards LLC 37645 Route 25 Peconic, NY 11958 Phone: 734-6200 x0 Fax: Email: Date: 09/05/13 Quantity Transactions 1 Public Events Notes: Payment Type CK #2775 Name: Pindar, Vineyards P O Box 332 Peconic, NY 11958 Clerk ID: CAROLH 0 ***RECEIPT*** Amount Paid By $150.00 Pindar, Vineyards Receipt#: 158330 Reference Subtotal WP237 $150.00 Total Paid: $150.00 Internal ID: WP237 ZBA TO TOWN CLERK TRANSMITTAL SHEET (Filing of Application and Check for Processing) DATE: 9/4/13 ZBA # NAME CHECK # AMOUNT TC DATE STAMP WP237 Pindar Vineyards 2775 $150.00 RECEIVED SEP - 5 2013 Southold Town Clerk $150.00 By _lc Thank you. PINDAR VINEYARDS LLC PAYPfoWn oTSouthold BHNB-Payroll PINDAR VINEYARDS LLC PAYPfoWfAI o9pgouthold 8/30/2013 9/21 v BHNB-Payroll sioamm oonr- 1+800-328-0304 www.deluxeforms.com a 2775 150.00 150.00 2775 150.00 150.00