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Home My WebLink About235C] BOARD MEMBERS Leslie Kanes Weisman, Chairperson Eric Dantes Gerard P. Goehringer George Horning Ken Schneider SOUryo� COUNTY http://southoldtown.northfork.net 0 Southold Town Hall 53095 Main Road • P.O. Box 1179 Southold, NY 11971-0959 Office Location: Town Annex /First Floor, Capital One Bank 54375 Main Road (at Youngs Avenue) Southold, NY 11971 ZONING BOARD OF APPEALS TOWN OF SOUTHOLD Tel. (631) 765-1809 • Fax (631) 765-9064 UP b 2`013 Duck Walk Vineyards 44535 Route 25 Southold, NY 11971 Attn: Claire Kujawski Re: Event Permit #WP235 for a Wedding on September 20, 2013 Dear Ms. Kujawski: Enclosed is the Special Permit for the event planned for September 20, 2013. A duplicate of this permit must be continuously posted during the event. This permit is granted as applied for, based on information supplied in the application. There are several conditions written into the permit. Please be aware that under the State Fire Code, the number of persons occupying the building and/or tent area is limited. The use of a tent will require an application and approvals at least three days before the event, from the Building Department. A Town Building Inspector must inspect the tent, before occupancy, they can be reached at 765-1802 between the hours of 8 a.m. and 4 p.m. This permit does not authorize parking on Suffolk County Right of Way located in front of the property or any lands owned by County of Suffolk, Town of Southold or Peconic Land Trust. All parking and traffic controls are the responsibilities of the winery owner, the event operators, and their agents. Note that parking on any County or State Roads are not authorized under this permit. Any violations of this permit can be cause for revocation. Xeslie ly, Kanes Weisman Chairperson Encls. Copies of Event Permit to: Town Building Department Town Police Department Fire Inspector, Building Dept. Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold. Activities associated with outdoor public events may only take place on land preserved through the sale of development rights to the county of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a pt\f �� operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. For Office use: Date rec'd Resubmission date Appl. Complete Appl. Incomplete (see att. leWl 3 2013 APPLICATION FOR A PERMIT TO HOLD AN BOARD OF APPEALS OUTDOOR SPECIAL EVENT AT A WINERY Please Provide ALL of the information reguested below. Incomplete applications WILL NOT be reviewed. Winery Event Permit #—.-a2 ! � 3,5"' t>U CL Wa(I' v . 1 Date of Submission s 0 Name of Winery -15 ` ` Ne' �rU S SCTM #'s 1000 -Section Block- 02+ Lot(s) 0�2• �� Dates of Each Event: �� I u � Nature of Event: W edd i N (Please attach a detailed description to this application) Time Period (Hours) of Event: From to t2 MidNig4 Maximum Number of Persons Attending At One Time: 150 Number of cars expected Is a Tent or other temporary structure being used? [ ] YesX10 If yes provide size(s) Yes No If es provide number and name(s) of food vendor(s) Pac e S LC.OV S.Q. Will food be served. IX [ ] -- `` Y _ Pr r-�r Se4T Suffolk County permit# (s) ri �j 33 i • 9zoo Will other vendors be on the premises during the event? [ ] Yes VNo If yes how many? Describe type of vendor(s) /� ?� C 9 Winery Contact Person and Contact Tel. # A l ty ar4d er YY1tC� N S � J 1 L4 `t1 • " 6 t iILI Winery Street -Hamlet Address: 'i i 5 M2► N `� � ' `b Mailing Address to Send Event Permit to: `q- 5-5 J M a N �ukaa YOU, MUSS' ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION (see next Ra e 2 A Yarkine/Event Plan may be a surveysite elan and/or aerial viev►Wor exams of the subject Property., Indicate on the Plan ALL of the following information 1. The location(s) and width(s) of all ingress/egress to the winery property 2. Parking for the existing winery building(s) and proposed additional on site parking for the outdoor event, including the number of parking spaces and the square footages of narking areas (to calculate the square footage multiply the length times the width of the proposed parking area; to determine how many cars will fit in that area allow 200 sq. ft. per car and 20 ft. wide aisles between rows of cars) 3. The locations) of adequate on site sanitary facilities 4.. The proposed location(s) for any tents (s) or other temporary structure(s) and the size of each (Note: that tents will also require a permit from the Building Department) NOTE: Events for three hundred (300) or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold, AND a qualified traffic controller must be provided. Have any of the winery owners' development rights been sold to the Town of Southold [ ] Yes [ I No and/or Suffolk County? [ [ Yes [ ) No If yes to either or both, also indicate on the attached plan the boundaries of the reserved area upon which the event will take place I am the Owner of the Property where this event is to be held and do agree to comply with the laws, rules regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rulesd reguI g to the•acti0hies under this event. Atp,*aNatr �2�r1iaN0� Print name of Winery Owner ignatu a of Winery O er Print name of .Perso fling out application Signature if Person filling out lication PERMISSION IS HEREBY GRANTED SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the winery premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town, County or State Roads or Rights of Way. - 2. Events for three hundred (300) or more people require submission and approval of a traffic control plan, acceptable to the Town of Southold, AND a qualified traffic controller must be provided. 3. One "on -premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. A Certificate of Liability naming the Town of Southold as an additional insured in the amount of One Million ($1,000,000.00) Dollars is hereby filed by Applicant, and said Certificate must remain in full force and effect during this entire event. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes.(0'0 „ np�3 ' RECEIVED (0 ' 6. This permit is valid only for the time, ditto, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and relatq tlocujenr review, etc. at least 60 business days prior to the scheduled event. jj �t jj'' �i (UJ BOARD OF APPEALS 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 30 businessda s rior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activit;Pc Development Riehts land !0. NO acfiv;t;A iacuntes shall be conducted on Suffolk Count Purchase of Develo ment Ri hts land without a ermit issued b the Suffolk Count Farmland Committee. 11. Issuance of this permit does not authorize in any manner occupancy of the principal building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency -fire exits and exit paths from the building(s) on / the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Music, when outdoors, is required to stop at the time specified in the permit. Placement of the speakers must be approved by the winery management in a location that affords the greatest protection from noise intrusion upon adjacent properties. 14. Where possible, live bands rather than disc jockeys will be encouraged. When disc jockeys are used, the decibel levels will be monitored to ensure acceptable levels. 15. Organizers of the events will be required to use an approved disc jockey recommended by the winery or have their own disc jockey sign a contract agreeing to the above. If they do not honor the contract, the winery will have the right to remove the disc jockey from the premises. 16. Owner assures that all fire, safety, building, and other laws will be complied with. 17. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HERE WILL TE TE THIS PERMIT, IN Date Issued: �` C A PROVED, ZBA Cha person ZBA Town of Southold �� Office Location: W 54375 Main Road (Capitol One 0 floor) REQ _� PO Box 11971-0959 E_E�, Southold, NY 11971-0959 Updated March 2611 Tel: (631) 765-1809 (press 5012 at voice recording) 'SEP Fax (631) 765-9064 BOARD OF APPEALS, 4 DUCK WALK VINEYARDS INC. PINDAR VINEYARDS, LLC Business Office 591-A Bicycle Path Port Jefferson Station, New York 11776 (631) 473-4689 Town of Southold Post Office Box 1179 Southold, New York 11971 August 30, 2013 To Whom This May Concern: I respectfully submit these permit applications along with my sincerest apologies for not bringing them to you in the proper time frame. We very unexpectedly had a change in staffing recently as our Event Manager left us. While putting her paperwork in order we noted that this was not done prior to her leaving. By Wednesday, September 4, 2013 we will be up -to date on all the loose ends that were not handled by our previous event planner and I can assure you that this will not happen again. We strive to do things correctly at Pindar and Duck Walk and look forward to our continued good relationship and communication with the Town of Southold. Thank you. Very try yours, KathrynI c 6jci Chief Executive Officer RECEIVED SEP 3101 BOARD OF APPEALS Ah 303132 ,4coRv® CERTIFICATE OF LIABILITY INSUWANCE °��(" "' . /2013 8/30/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Commercial Lines CONT Michael Reich PNONE 212 682 7500 1 WC No: E-MAIL ADDRESS: Wells Fargo Insurance Services USA, Inc. INSURER(S) AFFORDING COVERAGE NAIL 330 Madison Avenue, 7th Floor INSURER A: Great Northern Insurance Company 20303 New York, NY 10017 INSURED INSURER B Duck Walk Vineyards INSURER c c% Pindar Vineyards LLC INSURER D INSURER E 591 Bicycle Path, Suite A INSURER F: Port Jefferson Stat NY 11776 COVERAGES CERTIFICATE NUMBER: 6533850 REVISION NUMBER: Spa halow THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. RLTRR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER MAM WY EFF POLICY EXP LIMITS A GENERAL LIABILITY 3593-14-60 LIO 12/31/12 12/31/13 EACH OCCURRENCE $ 1,000.000 PREMISES Ea occurnernce $ 1,000.000 X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE Fx] OCCUR MED FXP (AM one person) $ 10,000 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2.000.000 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP/OP AGG $ 2,000.000 POLICY PRO LOC $ AUTOMOBILE LIABILnY COMBINED SINGLE LIMIT Ea accident BODILY INJURY (Per person) $ ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ Per aaiderrt NON -OWNED HIRED ALTOS AUTOS $ UMBRELLA A LIAB OCCUR EACH OCCURRENCE $ AGGREGATE ---- $ — - EXCESS UAB CLAIMS -MADE DED I I RETENTION $ $ WORKERS COMPENSATIONWC sTATu- OTH - IA AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETORIPARTNERIEXECUTIVEEl E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N / A E.L. DISEASE - EA EMPLOYE $ (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, AdditkmW Remarks Schedule, N more spare is required) Certificate holder is included as addition insumdRbGF&1Wjtt to take place at 44535 Rte 25, Southhold, NY on 9/20/2013. SEP BOARD OF APDLA Town of Southold Po Box 1179 Southold, NY 11971 ACORD 25 (2010/05) LPL* lilei3$1Li1191� SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE The ACORD name and logo are registered marks of ACORD ®1988-2010 ACORD CORPORATION. All rights reserved. (nftmnaaW CKMOW 6&WWhuedm&3VA13) Ak Go,)Sle earth feet 200 meters 70 zof0?,,3� RECEIVED SEP 3 2013 BOARD OF APPEALS ZBA TO TOWN CLERK TRANSMITTAL SHEET (Filing of Application and Check for Processing) DATE: 9/4/13 ZBA # NAME CHECK # AMOUNT TC DATE STAMP WP235 Duck Walk Vineyards 10581 $150.00 T � osei DUCK WALK VINEYARDS, INC. 1(K ACCOUNT 691 BICYCLE PATH STE A PORTJEFFERSON, NY 11776 (631) 473-4689 PAY TO THE ORDER OF TOWN OF SOUTHOLD BRIDGE HAMPTON NATIONAL BANK SOUTHAMPTON, NY 11968 50-666-214 8/30/2013 **150.00 On Hundred Fifty and 00/100..**,k,r*.*,*x.*...***.*,,.,*..*..,t,.,.,..,k,*,,..******..***««...****««.*.,r.**«**,�.***,�*** TOWN OF SOUTHOLD P.O. BOX 962 CUTCHOGUE, NY 11935 MEMO AaHORIZED s10 ft If 11001058Li1' 1:0 2 140666 71: 030005762?ii' DOLLARS • Owner: Merlot LLC - Duck Walk Vineyar File M WP235 Address: 44535 Route 25 Code: 06L Agent Info Claire Kujawski Duck Walk Vineyards 44535 Route 25 Southold, NY 11971 Phone: 734-6200 x0 Fax: Email: Town of Southold Annex 54375 Main Road Southold, New York 11971 Zoning Application Information 9/4/2013 File Number: WP235 Master Parcel: 75.-2-2.7 Assignment Code: 06L Owner Name: Merlot LLC - Duck Walk Vineyards Location: 44535 Route 25 Southold Status: OPEN Description: Special Event - wedding 9/20/13 from 6pm - 12 midnight for approximately 150 people Notes: DATES Sent to Town Clerk: 9/4/2013 CoPL: LWRP: Sand W: Decision Date: PB: Sent to LF: Trustees/DEC: Page 1 of 1 Date: 09/05/13 Quantity Transactions 1 Public Events Notes: Payment Type CK #10581 0 * * * RECEIPT * * * Amount Paid By $150.00 Duck, Walk Vineyard Name: Duck, Walk Vineyard 591A Bicycle Path Port Jefferson Sta., NY 11776 Clerk ID: CAROLH Receipt#: 158327 Reference Subtotal WP235 $150.00 Total Paid: $150.00 Internal ID: WP235 0 ZBA TO TOWN CLERK TRANSMITTAL SHEET (Filing of Application and Check for Processing) DATE: 9/4/13 ZBA # NAME CHECK # AMOUNT TC DATE STAMP WP235 Duck Walk Vineyards 10581 $150.00 RECEIVED SEP - 5 2013 —SDutholld Town Clem $150.00 By _lc Thank you. DUCK WALK VINEYARDS, INC. TOWN OF SOUTHOLD 9/20 BHNB-KK DUCK WALK VINEYARDS, INC. TOWN OF SOUTHOLD Mil f4:011.1:1 • DEum CORP' 1+800-328-0304 www.deluxeforms.com 8/30/2013 qi� 8/30/2013 10581 150.00 150.00 10581 150.00 150.00