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Home My WebLink AboutTB-02/10/20151. 2. 3. 4. 5. 6. 7. 8. ELIZABETH A. NEVILLE �gOfFp(�c Town Hall, 53095 Main Road TOWN CLERK ooy� PO Box 1179 William P. Ruland 000� Southold, NY 11971 REGISTRAR OF VITAL STATISTICS o y�o! Fax (631) 765-6145 MARRIAGE OFFICER �ao� Telephone: (631) 765 - 1800 RECORDS MANAGEMENT OFFICER Martin D. Finnegan southoldtown.northfork.net FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK SOUTHOLD TOWN BOARD REGULAR MEETING February 10, 2015 4:30 PM A Regular Meeting of the Southold Town Board was held Tuesday, February 10, 2015 at the Meeting Hall, Southold, NY. Call to Order 4:30 PM Meeting called to order on February 10, 2015 at Meeting Hall, 53095 Route 25, Southold, NY. Attendee Name Organization Robert Ghosio Town of Southold James Dinizio Jr Town of Southold William P. Ruland Town of Southold Jill Doherty Town of Southold Louisa P. Evans Town of Southold Scott A. Russell Town of Southold Elizabeth A. Neville Town of Southold Martin D. Finnegan Town of Southold I. Reports Title Status Arrived Councilman Present Councilman Present Councilman Present Councilwoman Present Justice Present Supervisor Present Town Clerk Present Town Attorney Present ZBA Monthly Report Special Projects Coordinator Monthly Report Land Tracking Report Solid Waste Management District Monthly Report Island Group Claim Lag Report Programs for the Disabled Event Schedule Building Department Monthly Report Judge Evans Monthly Report Southold Town Board Regular Meeting February 10, 2015 9. Judge Price Monthly Report 10. Programs for the Disabled Events 11. Judge Bruer Monthly Report II. Public Notices 1. NYS Liquor License Renewals III. Communications IV. Discussion 1. 9:00 Am - John Cushman 2. 9:15 Am - Michael Collins page 2 3. 9:30 Am - Councilwoman Doherty, Judge Bruer, Leanne Reilly, Jeff Standish & Jamie Richter 4. 9:45 Am - Vincent Orlando, Neb Brashich & Jamie Richter 5. 10:00 Am - Michael Collins 6. Support for a Unified Election Date for Special Districts 7. Southold 375Th Anniversary Committee Request 8. LL/Historic Preservation District (To be Noticed for PH) 9. Motion To: Motion to Enter Executive RESOLVED that the Town Board of the Town of Southold hereby Enter into Executive Session at 11:42AM for the purpose of discussing the following matters: Labor - Matters Involving Employment of Particular Person/S 11:00 am John Bredemeyer 11:15 am - Kevin Webster 11:30 am - Vincent Orlando Litigation : Cashin Associates P.C. v. Town of Southold RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: William P. Ruland, Councilman AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell 10. EXECUTIVE SESSION - Labor - Matters Involving Employment of Particular Person/S Southold Town Board Regular Meeting page 3 February 10, 2015 11. EXECUTIVE SESSION - Litigation 12. Motion To: Motion to Exit Executive RESOLVED that the Town Board of the Town of Southold hereby Exit/Recess from this Executive Session at 12:16PM. RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: William P. Ruland, Councilman AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell 13. Motion To: Recess 9:00 AM meeting RESOLVED that the Town Board of the Town of Southold hereby Recess this 9:00 AM meeting of the Town Board at 12:16 PM until the Regular 4:30 PM Meeting of the Southold Town Board RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: William P. Ruland, Councilman AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell Motion To: Reconvenes 9:00 AM meeting RESOLVED that the Town Board of the Town of Southold hereby reconvenes the 9:00 AM meeting of the Southold Town Board at this 4:30PM Regular Meeting of the Southold Town Board. RESULT: ADOPTED [UNANIMOUS] MOVER: Scott A. Russell, Supervisor SECONDER: William P. Ruland, Councilman AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell Opening Comments Supervisor Scott A. Russell SUPERVISOR RUSSELL: Please rise and join in the Pledge of Allegiance. Thank you. I would invite anybody that would like to address any of the agenda items to please feel free. Leroy? Leroy Heyliger, Mattituck LEROY HEYLIGER: Good afternoon, I am Leroy Heyliger from Mattituck. On the agenda item #150 about the Highway Department, the public service Factory Avenue, the crosswalk. I was here this morning and you gave me this drawing and I had a couple of things I wanted to ask as far as the schematic that we have here. It shows that there is a new 12 inch wide travel lane, white paint divider, going on the north side to the crosswalk and I am curious as to, can a, on the south side, there is nothing there. No 12 inch wide travel lane white paint going up to the highway, to, on the south side. SUPERVISOR RUSSELL: I will have to ask the engineer. It might very well be a requirement of the highway law. Southold Town Board Regular Meeting page 4 February 10, 2015 COUNCILMAN RULAND: Could you bring the diagram? MR. HEYLIGER: Inaudible. Twelve inch pathway going down, what about this side going all the way up? For pedestrians? JUSTICE EVANS: Because when you cross over and then there is a path on the other side I think. COUNCILWOMAN DOHERTY: You cross over and then the sidewalk is on that side. MR. HEYLIGER: Inaudible. COUNCILMAN RULAND: No. Well, let me say this, the engineering department had said that they want to delineate the, I think, this is going to be a 12 foot wide travel lane for the car, okay. That is going to be stripe. This is going to be the walkway here to here, where you cross in the crosswalk to the existing sidewalk. He did not say but it would tend to mean that this definition of the travel lane should go all the way to Route 25. That is a minor fix. COUNCILMAN GHOSIO: We should mention, for those watching at home, so they know where we are talking about. COUNCILMAN RULAND: Factory Avenue in Mattituck. MR. HEYLIGER: Another thing I wanted to bring to your attention, I was just by there. There's a huge mound of snow here, it is blocking any access to try to get down there. SUPERVISOR RUSSELL: Vinnie assured us that he will go out and remove that snow. You know, with 30 inches of snow, there is snow piled up everywhere but Vinnie had told us at the meeting that your, that he will go out and address that. MR. HEYLIGER: Okay. And another thing, was the fire lane. The fire lane going down to the Cottages.... SUPERVISOR RUSSELL: Right. I am going to talk to the, I told you I would talk to the assistant chief of the fire department to see if there is another option other than what's there. MR. HEYLIGER: The way that gate is wrapped around with a chain, four times and then there is a lock on that... SUPERVISOR RUSSELL: Yes. We are going to talk to the fire chief. MR. HEYLIGER: Inaudible. And then I don't think they could even get a truck down there, the way the embankment is. SUPERVISOR RUSSELL: We will talk to the chief about that. Southold Town Board Regular Meeting February 10, 2015 MR. HEYLIGER: Thank you. Supervisor Russell page 5 SUPERVISOR RUSSELL: Would anyone else like to address the Town Board on any of the agenda items? (No response) Okay, let's get some work done. V. Minutes Approval RESOLVED that the Town Board of the Town of Southold hereby accepts the minutes dated: Tuesday. November 18. 2014 ✓ Vote Record - Motion Yes/Aye No/Nay Abstain Absent Robert Ghosio Seconder Q ❑ ❑ ❑ Q Accepted James Dinizio Jr Voter Q ❑ ❑ ❑ ❑ Accepted as Amended William P. Ruland Voter Q ❑ ❑ 110 Tabled Jill Doherty Voter Q _ ❑ ❑ ❑ Louisa P. Evans Mover Q _ ❑ ❑ ❑ Scott A. Russell Voter Q ❑ ❑ ❑ RESOLVED that the Town Board of the Town of Southold hereby accepts the minutes dated: Tuesday. December 02. 2014 ✓ Vote Record - Motion Yes/Aye No/Nay Abstain Absent Robert Ghosio Seconder Q ❑ ❑ ❑ Q Accepted James Dinizio Jr Voter Q ❑ ❑ ❑ ❑ Accepted as Amended William P. Ruland Voter Q ❑ ❑ ❑ ❑ Tabled Jill DohertyVoter Voter Q ❑ ❑ ❑ Louisa P. Evans _ Mover R1 _ _ 11 _ ❑ Scott A. Russell _ Voter Q ❑ ❑ ❑ RESOLVED that the Town Board of the Town of Southold hereby accepts the minutes dated: Tuesday. December 16. 2014 ✓ Vote Record - Motion Yes/Aye No/Nay Abstain Absent Robert Ghosio Seconder Q ❑ ❑ ❑ Q Accepted p James Dinizio Jr .Voter Q ❑ ❑ ❑ ❑ Accepted as Amended William P. Ruland Voter El ❑ ❑ ❑ ❑ Tabled Jill Doherty Voter Q ❑ ❑ ❑ Louisa P. Evans Mover Q ❑ ❑ ❑ Scott A. Russell Voter Q ❑ ❑ ❑ VI. Resolutions 2015-139 CATEGORY.• Audit DEPARTMENT. Town Clerk Approve Audit Southold Town Board Regular Meeting February 10, 2015 page 6 RESOLVED that the Town Board of the Town of Southold hereby approves the audit dated February 10, 2015. ✓ Vote Record - Resolution RES -2015-139 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Seconder El ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr Voter D ❑ ❑ ❑ ❑ Supervisor's Appt William P. Roland Voter ❑ ❑ 0 ❑ ❑ Tax Receiver's Appt ❑ Rescinded Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost Comments regarding resolution 139 COUNCILMAN RULAND: Mr. Supervisor, I am going to recuse myself from voting on the warrant because there is a conflict of interest between myself and one of the vendors, namely Twoomey, Latham and Shea who currently represent me in a family matter. 2015-140 CATEGORY.• Set Meeting DEPAREVENT. Town Clerk Next Town Board Meeting RESOLVED that the next Regular Town Board Meeting of the Southold Town Board be held, Tuesday. February 24. 2015 at the Southold Town Hall. Southold. New York at 7:30 P. M. ✓ Vote Record - Resolution RES -2015-140 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Seconder 0 ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt ❑ Tax Receiver's Appt William P. Roland Voter 0 ❑ ❑ ❑ ❑ Rescinded Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action 0 Lost Southold Town Board Regular Meeting February 10, 2015 2015-141 CATEGORY.• Close/Use Town Roads DEPARTMENT. Town Clerk Waive Parking Regs. - Orient page 7 RESOLVED the Town Board of the Town of Southold hereby waives the parking permit regulations for the Orient Ice Yacht Club participants and spectators, at the following areas effective immediately through March 31, 2015, provided that they display a placard approved by the Police Department: • The entrance to Hallock's Bay in Orient, to include the parking field at the launching ramp on Narrow River Road and along Narrow River Road going South and including the other parking area facing the Hallock's Bay • The West end of Narrow River Road at the dead end (called Hog Pond) facing Orient Harbor • At the bulk head including Harbor River Road (cross road is Skipper's Lane) • At Great Pond in Southold at the corners of Lake Drive and Lake Court areas • At Goose Creek in Southold, which includes the parking area at Goose Creek Beach A representative of the yacht club to contact Chief Flatley of the Southold Town Police Department with a sample of the identification placard to be used and instructions for proper Dlacement of the cards. ✓ Vote Record - Resolution RES -2015-141 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt ❑Tax Receiver's Appt William P. Ruland Voter 0 ❑ ❑ ❑ ❑ Rescinded Jill Doherty Seconder 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-142 C:4TEGORY. Fmla DEPARTMENT. Accounting Grant FMLA Leave to a Town Employee RESOLVED that the Town Board of the Town of Southold hereby grants a leave of absence for Southold Town Board Regular Meeting February 10, 2015 page 8 up to 12 weeks to Employee #9960 effective January 7, 2015 pursuant to the Family Medical Leave Act. ✓ Vote Record - Resolution RES -2015-142 0 Adopted Yes/Aye No/Nay ' Abstain ' Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P. Ruland Seconder 0 ❑ ❑ ❑ ❑Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt Louisa P. Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ No Action ❑ Lost 2015-143 CATEGORY. • Budget Modification DEPARTMENT: Information Technology I T. Budget Modification Financial Impact.- Budget mpact:Budget line modification with the 2015 I.T. budget, Would like to move funds to payout accrued sick time. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2015 Informational Technologies budget in the General Fund Whole Town as follows: From: A. 1680.1.100.200 Overtime Earnings $500 Total $500 To: A. 1680.1.100.400 Sick Time Earnings Total $500 $500 ✓ Vote Record - Resolution RES -2015-143 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Tabled James Dinizio Jr Voter 0 ❑ El ❑ Withdrawn William P. Roland Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt Jill Doherty Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Louisa P. Evans Voter 0 ❑ ❑ ❑ ❑ Rescinded Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action Southold Town Board Regular Meeting page 9 February 10, 2015 ❑ Lost 2015-144 C4TEGORY.• Employment - Town DEPARTYIEA7. Accounting Acknowledges Retirement Roseann Anderer WHEREAS, the Town of Southold has received email notification on January 26, 2015 from the NYS Retirement System concerning the retirement of Roseann Anderer effective March 28, 2015 now therefore be it RESOLVED that the Town Board of the Town of Southold hereby acknowledges the intent to retire of Roseann Anderer from the position of Minibus Driver for the Human Resource Center effective March 28, 2015. ✓ Vote Record - Resolution RES -2015-144 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated El Tabled Robert Ghosio Seconder 0 ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt ❑ Tax Receiver's Appt William P. Ruland Voter 0 ❑ ❑ ❑ ❑ Rescinded Jill Doherty Voter E ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Mover E ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ 11 ❑ No Action ❑ Lost 2015-145 CATEGORY. Contracts, Lease & Agreements DEPARTMENT. • Town Attorney Statement of Work W/Admit - IMPACT Software for PD RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Statement of Work and any other documents necessary between the Town of Southold and Admit Computer Services, Inc. regarding the Town's purchase of IMPACT software to be used for the Police Department, including one year of maintenance, at a cost to the Town of $74,039.60, subject to the approval of the Town Attorney. Southold Town Board Regular Meeting February 10, 2015 page 10 ✓ Vote Record - Resolution RES -2015-145 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Mover 0 ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt ❑ Tax Receiver's Appt William P. Roland Voter 0 ❑ ❑ ❑ ❑ Rescinded Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-146 CATEGORY. DEPA.RTRVEN.T. Contracts, Lease & Agreements Town Attorney Traffic Signal Agreement W/Suffolk County RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Agreement for the Installation of Traffic Control Devices between the County of Suffolk and the Town of Southold for the installation and maintenance of traffic devices at CR 48, Middle Road @ Depot Lane, Cutchogue, subject to the aDDroval of the Town Attorney ✓ Vote Record - Resolution RES -2015-146 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter El ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr Mover 0 El ❑ ❑Supervisor's Appt ❑ Tax Receiver's Appt William P. Ruland Voter 0 ❑ ❑ ❑ ❑ Rescinded Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-147 CA TE GOR Y. Committee Appointment Southold Town Board Regular Meeting February 10, 2015 DEPART'VIENT: Human Resource Center page 11 Permission to Accept Committee Appointment Financial Impact.- Quarterly mpact:Quarterly meetings are held in Suffolk County during regular business hours therefore no overtime will be incurred. Resolved the Town Board of the Town of Southold hereby grants permission for Karen McLaughlin, Town Director of Human Services to accept reappointment and serve as Chairperson of the Long Term Care Council for Suffolk County's New York Connects Program for a term of one vear. ✓ Vote Record - Resolution RES -2015-147 I✓7 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated 11 Tabled Robert Ghosio Voter D ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr Voter D ❑ ❑ ❑ ❑ Supervisor's Appt William P. Ruland Seconder ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt ❑ Rescinded Jill Doherty Mover Rl ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Voter RI ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter Rl ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-148 CATEGORY. DEPARTMENT.' Accept Sand Bids Bid Acceptance Highway Department RESOLVED that the Town Board of the Town of Southold hereby accepts the sand bid as follows: East Coast Mine & Material $15.95/c.y. Terry Contracting Option #1 %10.25/c_v. (10.000 c_v_ max) ✓ Vote Record - Resolution RES -2015-148 D Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Defeated .lames Dinizio Jr Voter 21 ❑ ❑ ❑ ❑ Tabled ❑ Withdrawn William P. Roland Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt .11111 Doherty Voter [a ❑ ❑ ❑ ❑ Tax Receiver's Appt Louisa P. Evans Seconder z ❑ ❑ ❑ ❑ Rescinded Scott A. Russell Voter 0 0 0 0 Southold Town Board Regular Meeting February 10, 2015 ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2015-149 CATEGORY.Contracts, Lease & Agreements DEPARTMENT. Town Attorney PBA Agreement 2012-2013 page 12 RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the Successor Collective Bargaining Agreement between the Town of Southold and the Southold Town Police Benevolent Association for the period 1/1/12 to 12/31/13 and hereby authorizes Supervisor Scott A. Russell to execute same on behalf of the Town of Southold. ✓ Vote Record - Resolution RES -2015-149 1710 -Adopted Yes/Aye No/Nay Abstain Absent 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Seconder 0 ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑Supervisor's Appt William P. Roland Voter El ❑ ❑ ❑ ❑ Tax Receiver's Appt ❑ Rescinded Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter El ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-150 CATEGORY Y. DEPAR KIIE-VT. Public Service Highway Department Install Crosswalk - Factory Ave RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Superintendent of Highways Vincent Orlando to install a pedestrian crosswalk and appropriate signage on Factory Avenue approximately 225' south of the railroad tracks in accordance with the recommendations of the Town of Southold Transnortatinn Commission. ✓ Vote Record - Resolution RES -2015-150 1710 -Adopted Yes/Aye No/Nay Abstain Absent Southold Town Board Regular Meeting February 10, 2015 page 13 ❑ Adopted as Amended Robert Ghosio Mover 0 ❑ ❑ ❑ ❑ Defeated .lames Dinizio Jr Voter [a ❑ ❑ ❑ ❑ Tabled William P. Roland Voter Rl ❑ ❑ ❑ ❑ Withdrawn Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt Louisa P. Evans Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ Rescinded ❑Rescinded Louisa P. Evans Seconder D ❑ ❑ ❑ Town Clerk's Appt ❑ Town Clerk's Appt ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ Supt Hgwys Appt ❑ ❑ No Action ❑ No Action ❑ Lost ❑ Lost 2015-151 CATEGORY. DEPARTMENT: Contracts, Lease & Agreements Information Technology SunGard Maintenance Agreement RESOLVED that the Town Board of the Town of Southold hereby authorizes the payment of the 15% surcharge to SunGard Public Sector Inc to change the annual maintenance agreement to a month by month agreement. ✓ Vote Record - Resolution RES -2015-151 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P. Roland Voter El ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter El ❑ ❑ ❑ ❑Rescinded Louisa P. Evans Seconder D ❑ ❑ ❑ ❑ Town Clerk's Appt ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost Comments regarding resolution 151 COUNCILMAN GHOSIO: I have to say, even though I am voting for it, it really upsets me that we have to do that. I don't think that it's a good way for them to do business. COUNCILWOMAN DOHERTY: Agreed. Southold Town Board Regular Meeting February 10, 2015 2015-152 C4TEGORY. Refund DEPARTMENT. Town Clerk Clean Up Deposit - Stuff the Sleigh 5K page 14 RESOLVED that the Town Board of the Town of Southold hereby rescinds resolution 92015-66, in its entirety, which read as follows: WHEREAS the Cutchogue Fire Department has supplied the Town of Southold with a Clean-up Deposit fee in the amount of $250.00, on July 1, 2014 for their Stuff the Sleigh 5K and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of $250.00 to the Cutchogue Fire Department, 260 New Suffolk Road, Cutchogue, NY 11935 ✓ Vote Record - Resolution RES -2015-152 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Robert Ghosio Voter 0 ❑ ❑ ❑ 11 Defeated 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr 'Voter 0 ❑ ❑ ❑ pt ❑ Supervisor's Appt William P. Ruland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Louisa P. Evans Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2015-153 CATEGORY. DEPAR KTIENT. F I F D 2014 Audit Audit Fishers Island Ferry District RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated November 10, 2014 ✓ Vote Record - Resolution RES -2015-153 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Robert Ghosio Voter 0 ❑ ❑ ❑ 11 Defeated James Dinizio Jr Voter 0 ❑ 0 0 Southold Town Board Regular Meeting February 10, 2015 page 15 ❑ Tabled William P. Roland Mover 0 ❑ ❑ ❑ ❑ Withdrawn .till Doherty Voter El ❑ ❑ ❑ ❑ Supervisor's Appt Louisa P. Evans Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ Rescinded ❑ Supervisor's Appt ❑ Tax Receiver's Appt William P. Roland Voter 0 ❑ ❑ Town Clerk's Appt ❑ ❑ Rescinded Jill Doherty Voter 0 ❑ ❑ Supt Hgwys Appt ❑ ❑ Town Clerk's Appt Louisa P. Evans Mover 0 ❑ ❑ No Action ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ Lost ❑ ❑ No Action 2015-154 CATEGORY. DEPARTMENT. Contracts, Lease & Agreements Town Attorney PBA Contract with Town of Southold for 2014 RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the Successor Collective Bargaining Agreement between the Town of Southold and the Southold Town Police Benevolent Association for the period 1/1/14 to 12/31/14 and hereby authorizes Supervisor Scott A. Russell to execute same on behalf of the Town of Southold. ✓ Vote Record - Resolution RES -2015-154 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑Tabled Robert Ghosio Seconder 0 ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr Voter E1 ❑ ❑ ❑ ❑ Supervisor's Appt ❑ Tax Receiver's Appt William P. Roland Voter 0 ❑ ❑ ❑ ❑ Rescinded Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-155 (ATEGORY• Authorize to Bid DEPARTMENT. Information Technology Advertise for Bid IT .Server Southold Town Board Regular Meeting February 10, 2015 page 16 RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk's office to advertise for a computer server, bid specifications to be supplied by the T T'T A It,Y, „t ✓ Vote Record - Resolution RES -2015-155 1984 Ford Dump Truck 80 37 Answer machine & phone 1369 0 Adopted 1946 international Sno-Go 99 Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Mover 0 ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr Voter � ❑ ❑ ❑ ❑ Supervisor's Appt William P. Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Louisa P. Evans Seconder 0 ❑ ❑ ❑ ❑Town Clerk's Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt AT&T Fax machine 1928 60 1971 Hi -Way Spreader 197 50 ❑ No Action ❑ Lost 2015-156 CATEGORY: Surplus Equip - Non Usable DEPARTMENT: Highway Department Highway Inventory Resolved that the Town Board of the Town of Southold hereby declares the following equipment from the Highway Department to be surplus equipment, and has been either, scrapped or sold and be it further Resolved that the Town Board authorizes and directs the Town Clerk's office to send an adopted copy of this resolution to the Town Comptroller's office to remove the following items from the Highway Capital Assets inventory. 50 1984 Ford Dump Truck 80 37 Answer machine & phone 1369 50 1946 international Sno-Go 99 60 Hydraulic Tank 1373 50 1981 Hyster trailer 100 60 air conditioner 1376 50 1987 Ford Dump Truck 112 60 16" bar STHIL saw 1604 50 1968 Jeep 135 60 mobile radio 1658 60 #2 Conveyor Chain 137 60 Hedge Trimmer 1659 60 1962 Marlow Pump 171 36 Calculator 1786 60 1963 Kent Air Paving 172 60 Greco Line Striper 1790 Breaker 60 1968 Post Driver 185 37 AT&T Fax machine 1928 60 1971 Hi -Way Spreader 197 50 1993 Ford blue truck 1930 Southold Town Board Regular Meeting February 10, 2015 page 17 60 1972 Wayne Chipper 200 60 Dosko Root Cutter 1960 60 1974 John Deere Edger 206 60 John Deere trim mower 2017 60 1981 international mower 222 60 Hydraulic Hoist 2211 60 1983 Hustler mower 227 50 1997 Dodge Pickup 2251 60 1987 Karcher Cleaner 236 50 1998 Ford Crown Vic 2353 60 Industrial vacuum 279 50 1998 Ford Crown Vic 2359 60 Kracher Parts Cleaner 281 50 1999 Dodge Dump Truck 2499 60 20" push Mower 383 60 John Deere model 425 2500 60 20" push mower 487 60 John Deer tiger mower 2505 50 1985 Dodge Pickup truck 649 50 1981 Ford 8000 2527 60 14" bar chainsaw 663 50 1993 Ford Dump 2556 50 1985 GMC Topkick 743 60 John Deere 425 Tractor 2570 60 3 '/2 HP mower 770 50 1986 Chevrolet pick up truck 2621 60 3 '/2 HP Mower 771 60 John Deere 425 2664 tractor/mower 70 3 '/2 HP mower 771 33 Olympia Typewriter 2785 60 Wausau snow Blower 1229 50 1998 Ford Expeditions 3281 60 Wausau snow Blower 1230 50 1997 Dodge Ram 1500 3310 60 Hydraulic chain saw 1303 55 1978 Load King Trailer 3509 35 Table stands & Drafting 1365 50 1996 Mack salt spreader 4007 table 70 Aluminum Boat 1110, 1111, 1112,1113,1114,1115, 1116 60 1971 GR box spreader 195, 196 60 Midland Antenna 277, 278, 338, 339, 704,705,790,1732,1733,1734 ✓ Vote Record - Resolution RES -2015-156 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Robert Ghosio er 0 ❑ ❑ ❑ ❑ Defeated James Dinizio .Ir William P. Roland Jill Doherty Louisa P. Evans Scott A. Russell Mou Sec and er rot Vot er Vot 0 0 0 0 0 ❑ ❑ ❑ ❑ 0 ❑ ❑ ❑ ❑ 0 0 ❑ ❑ ❑ 0 ❑ Tabled ❑ Withdrawn ❑ Supervisor's Appt ❑ Tax Receiver's Appt ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost Southold Town Board Regular Meeting February 10, 2015 2015-157 CATEGORY: Bid Acceptance DEPARTMENT. Public Works Accept Bid Light Duty Dump - DPW page 18 RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Mullen Motors, Main Road, Southold, in the amount of $38,900.00 for the 2015 Light Duty Dump Truck for the Denartment of Public Works all in accordance with the Town Attorney. ✓ Vote Record - Resolution RES -2015-157 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑Tabled Robert Ghosio Voter 0 ❑ ❑ ❑ - ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P. Ruland Seconder, 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Louisa P. Evans Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt ❑ No Action ❑ Lost Comments regarding resolution 157 COUNCILMAN RULAND: I would like to speak to that, Scott. SUPERVISOR RUSSELL: Sure. COUNCILMAN RULAND: In working with Jeff Standish at DPW, we went through the state contract availability of light duty vehicles for the DPW and in the end, we put this out to bid as you know and the local vendor provided us with more for less money than we could get on state contract, so we looked at all the options, we came up with this and delivery is six weeks or less. It is a good thing for us. 2015-158 C.ATEGORY.• DEPARTMENT: Budget Modification Police Dept Police Department -Budget Modification Financial Impact: Reallocation offunds to cover over expended budget lines in the 2014 Police Department budget RESOLVED that the Town Board of the Town of Southold hereby modifies the 2014 Whole Southold Town Board Regular Meeting February 10, 2015 Fund Town budget as follows: From: page 19 A.3020.1.100.100 Public Safety Communications, PS Full Time Employees/Regular Earnings $ 2,000.00 A.3120. 1. 100. 100 Police, P.S. Full Time Employees/Regular Earnings 24,495.00 A.3120.4.400.650 Police, C.E. Contracted Services/Veh. Maint. & Rprs 214.00 TOTAL $26,709.00 To: A.3020.1.100.500 Public Safety Communications, P.S. Full -Time Employees/Holiday Earnings $ 2,000.00 A.3020.4.400.500 Public Safety Communications, C.S. Yes/Aye High Band Radio Service 12,120.00 A.3120.1.100.200 Police, P.S. ❑ Defeated ❑ Tabled Full -Time Employees/Overtime Earnings 275.00 A.3120.1.100.201 Police, P.S. ❑ ❑ Overtime -Detective On Call 1,500.00 A.3120.1.100.300 Police, P.S. El Full Time Employees/Vacation Earnings 8,700.00 A.3120.1.100.400 Police, P.S. Q El Full Time/Sick Earnings 1,500.00 A.3120.1.300.100 Police, P.S. Voter Q Seasonal/Temp Employees/Regular Earnings 400.00 A.3120.4.400.700 Police, C.E. Louisa P. Evans Seconder C.S. Vehicle Impound 214.00 ❑ TnTA i , 1%26.709.00 ✓ Vote Record - Resolution RES -2015-158 Q Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio 'Voter Q ❑ ' ❑ ❑ ❑ Withdrawn James Dinizio Jr Voter Q El ❑ ❑ Supervisor's Appt William P. Roland Mover Q El ❑ El Tax Receiver's Appt Jill Doherty Voter Q ❑ ❑ ❑ ❑ Rescinded Louisa P. Evans Seconder El ❑ ❑ ❑ ❑ Town Clerk's Appt Scott A. Russell Voter Rl ❑ ❑ ❑ ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2015-159 Southold Town Board Regular Meeting February 10, 2015 CATEGORY: Employment - Town DEPARTi11ENT: Accounting Appoint Patrick Kaelin PT Custodial Worker I page 20 RESOLVED that the Town Board of the Town of Southold hereby appoints Patrick Kaelin to the position of part-time Custodial Worker I for the Department of Public Works, effective February 11 2015 at a rate of $14.21 per hour. ✓ Vote Record - Resolution RES -2015-159 Q Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Seconder Q ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr Voter Q ❑ ❑ ❑ pt ❑ Supervisor's Appt William P. Roland Voter Q ❑ ❑ El ❑ Tax Receiver's Jill Doherty Voter Q 11 ❑ ❑ ❑ Rescinded Louisa P. Evans Mover Q ❑ ❑ ❑ ❑ Town Clerk's Appt Scott A. Russell Voter Q ❑ ❑ ❑ ❑ Supt Hgwys Appt ❑ No Action ❑ Supt Hgwys Appt 11 No Action ❑ Lost 2015-160 CATEGOR Y. DEPARTMENT. Contracts, Lease & Agreements Town Attorney SC Board of Elections Polling Place Agreement 2015-16 RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute an Agreement between the Town of Southold and the Suffolk County Board of Elections to lease the Southold Town Recreation Center for use as a Polling Place on four dates certain in 2015 and 2016, subject to the approval of the Town Attorney. ✓ Vote Record - Resolution RES -2015-160 Q Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated Robert Ghosio Mover Q ❑ ❑ ❑ ❑ Tabled .lames Dinizio Jr 'Voter Q ❑ ❑ ❑ ❑ Withdrawn William P. Roland 'Voter Q ❑ ❑ ❑ ❑ Supervisor's Appt Jill Doherty Voter Q ❑ ❑ ❑ ❑ Tax Receiver's Appt Louisa P. Evans 'Seconder Q ❑ ❑ ❑ ❑ Rescinded Scott A. Russell Voter Q ❑ ❑ ❑ ❑ Town Clerk's Appt ❑ Supt Hgwys Appt 11 No Action Southold Town Board Regular Meeting February 10, 2015 ❑ Lost 2015-161 CATEGORY.• Budget Modification DEPARTMENT: Accounting page 21 Budget Modification for 2014 Employee Health Plan Financial Impact: Provide additional appropriations for health care claims higher than anticipated, pay out remaining 2013 claims, provide appropriation for additional Medicare D reimbursement administration RESOLVED that the Town Board of the Town of Southold hereby modifies the 2014 Employee Health Benefit Plan budget as follows: From: MS. 1910.4.000.000 Medical Insurance $250,275 To: MS.8686.4.000.100 Medicare D Administration $ 275 MS.9060.8.000.000 Medical Benefits 250,000 Tntal X250275 ✓ Vote Record - Resolution RES -2015-161 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P. Ruland Seconder El ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Louisa P. Evans Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-162 C.,ITEGORY. Refund DF.PARTi111YA11': Town Clerk Various Clean Up Deposits Southold Town Board Regular Meeting February 10, 2015 page 22 WHEREAS the following Organizations have supplied the Town of Southold with a Clean-up Deposit fee in the amount of $250.00, for their 2014 Special Events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of $250.00 to the following: Check To: Total Training 3620 deMott Avenue Wantagh, NY 11793 New Suffolk Civic Assoc, Inc PO Box 642 New Suffolk, NY 11956 Erin & John Gardner PO Box 727 Cutchogue, NY 11935 Oysterponds Historical Society PO Box 70 1555 Village Lane Orient, NY 11957 Southold Yacht Club, Inc. Po Box 546 Southold, NY 11971 North Side Out Volleyball PO Box 667 Mattituck. NY 11952 Event Date: 7/13/14 7/4/14 8/16/14 (Fleetsneck Property Assoc. 5K) 7/4/14 7/24-24/14 8/16/14 ✓ Vote Record - Resolution RES -2015-162 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Tabled James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Withdrawn William P. Roland Seconder 0 ❑ ❑ ❑ ❑ Supervisor's Appt Jill Doherty Mover Rl ❑ ❑ ❑ ❑ Tax Receiver's Appt Louisa P. Evans Voter 0 ❑ ❑ ❑ ❑ Rescinded Scott A. Russell Voter D ❑ ❑ ❑ ❑ Town Clerk's Appt ❑ Supt Hgwys Appt Southold Town Board Regular Meeting February 10, 2015 ❑ No Action ❑ Lost 2015-163 CATEGORY. Attend Seminar DEPARTMENT. Information Technology OEM Training page 23 RESOLVED that the Town Board of the Town of Southold hereby grants permission to Chief Martin Flatley and Lloyd Reisenberg to attend a seminar on Emergency Management in Brentwood, NY on March 5, 2015. All expenses for registration, travel to be a legal charge to the 2015 budget (meetings and seminars). ✓ Vote Record - Resolution RES -2015-163 0 Adopted Yes/Aye No/Nay Abstain I Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr Voter El -- ❑ ❑ ❑ ❑ Supervisor's Appt William P. Ruland Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter El ❑ ❑ ❑ ❑ Rescinded Louisa P. Evans Seconder 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Scott A. Russell Voter El ❑ ❑ ❑ ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2015-164 CATEGORY: Budget Modification DEPARTMENT: Information Technology 2014 Information Technologies Budget Modification Financial Impact.- Information mpact:Information Technologies Accounts RESOLVED that the Town Board of the Town of Southold hereby modifies the 2014 Information Technologies budget in the General Fund Whole Town as follows: From: A.1680.2.400.450 Workstation/Server $5,800 Southold Town Board Regular Meeting February 10, 2015 A. 1680.4.400.200 Training 2,500 A.1680.4.400.358 Time System Management 1,183 Total $9,483 To: A. 1680.4.200.100 Data, Voice and Internet $9,300 A. 1680.4.200.200 Cellular Service 33 A.1680.4.200.300 Internet Service 150 Total $9.483 page 24 ✓ Vote Record - Resolution RES -2015-164 Resurfacing Projects $25,300 DB.5130.4.100.500 Parts & Supplies 3,000 El Adopted Uniforms 206 Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Seconder 0 ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr -Voter 2 ❑ ❑ ❑ pt ❑ Supervisor's Appt William P. Roland Voter Q ❑ ❑ ❑ 11 Tax Receiver's Jill Doherty Voter D ❑ ❑ ❑ ❑Rescinded Louisa P. Evans Mover D ❑ ❑ ❑ ❑ Town Clerk's Appt Scott A. Russell Voter ❑ ❑ ❑ ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2015-165 CATEGORY. DEPARTMENT: Budget Modification Highway Department 2014 Budget Modification - Highway Financial Impact: To cover over expended budget lines RESOLVED that the Town Board of the Town of Southold hereby modifies the 2014 Highway Fund Part Town budget as follows: From: DB.5130.1.100.100 Machinery Regular Earnings $19,000 DB.5140.1.100.100 Brush & Weed Regular Earnings 9,539 Total $28,539 To: DB.5110.4.100.900 Resurfacing Projects $25,300 DB.5130.4.100.500 Parts & Supplies 3,000 DB.5140.4.100.600 Uniforms 206 DB.5140.4.400.150 Rubbish Disposal 33 Southold Town Board Regular Meeting February 10, 2015 Total page 25 $28,539 ✓ Vote Record - Resolution RES -2015-165 Gas $2,961 Total $2,961 0 Adopted __ Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Mover 0 ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr Voter Rl ❑ ❑ ❑ ❑ Supervisor's Appt William P. Roland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt Louisa P. Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-166 CATEGORY: DEPARTMENT: Budget Modification Public Works 2014 DPW Budget Mod Financial Impact.- To mpact:To cover year end shortages in certain accounts RESOLVED that the Town Board of the Town of Southold hereby modifies the 2014 Buildings & Grounds, Public Works Administration and Street Lighting budgets in the General Fund Whole Town as follows: I a X'IjUV - 9 A.1620.4.200.300 Gas $2,961 Total $2,961 TO: A. 1490.1.100.200 Full Time Employees Overtime Earnings $1,062 A. 1620.4.100.200 Gasoline & Oil 216 A. 1620.4.400.100 Building Maintenance & Repairs 146 A.5182.4.200.250 Street Lighting Power 1,365 A.5182.4.400.700 Pole Rental 172 ❑ Total $2,961 ✓ Vote Record - Resolution RES -2015-166 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Defeated James Dinizio Jr Mover ' 0 ❑ ❑ ❑ ❑ Tabled William P. Roland Voter 0 ❑ ❑ ❑ ❑ Withdrawn Jill Doherty Seconder 0 ❑ ❑ ❑ 0 Supervisor's Appt Louisa P. Evans Voter 0 ❑ 0 0 Southold Town Board Regular Meeting page 26 February 10, 2015 ❑ Tax Receiver's Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2015-167 CATEGORY.• Refund DEPARTMENT. Town Clerk Refund Beach Sticker RESOLVED that the Town Board of the Town of Southold hereby authorizes a refund to Henry Domaleski, 8745 Oregon Road, Cutchogue, NY in the amount of $10.00 as he purchased a beach sticker that he decided he did not want_ ✓ Vote Record - Resolution RES -2015-167 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter - 0 ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P. Roland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt Louisa P. Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-168 CATEGORY.• Close/Use Town Roads DEPARTMENT. • Town Clerk Grant Permission for the "17Th Annual Mighty North Fork Triathlon" Financial Impact: Total police Department Cost for Event = $726.12 RESOLVED that the Town Board of the Town of Southold hereby grants permission for the CAST to hold the"17th Annual Mighty North Fork Triathlon", at Cedar Beach Park, Southold, New York, on Sunday, July 12, 2015 using the following roads: Southold Town Board Regular Meeting February 10, 2015 Cedar Beach Road Jacobs Lane Harbor Light Road Dayton Road Baywater Avenue Nokomis Road Watersedge Way Paradise Point Road N. Bayview Road Windjammer Drive North Parish Drive South Harbor Minnihaha Blvd. Rambler Road page 27 Main Bayview Road Brigantine Drive Anchor Lane Pine Neck Road Hiawathas Path Longview Lane and provided they file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured; a $250.00 filing fee; $250.00 deposit for clean-up (deposit to be returned after event upon recommendation of Chief Flatley, Southold Town Police Department); they comply with the Town of Southold's Policy for Special events on Town Properties and Roads; and they submit a parking plan that meets with the approval of Chief Flatlet/ of the Southold Town Police. Support is for this year only, as the Southold Town Board continues to evaluate the use of town roads. ✓ Vote Record - Resolution RES -2015-168 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑Supervisor's Appt William P. Ruland Mover ❑ ❑ 0 ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt Louisa P. Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter ❑ 0 ❑ ❑ ❑ No Action ❑ Lost Comments regarding resolution 168 SUPERVISOR RUSSELL: I want to be recorded with a no vote. I don't think that is consistent with our use policy. COUNCILMAN RULAND: Mr. Supervisor, I am going to recuse myself from voting on that, as you know but others might not, my wife is the executive director of Community Action Southold Town. SUPERVISOR RUSSELL: I thought you were going to tell us you raced in it. COUNCILMAN RULAND: No, that was Jim. 2015-169 CATEGORY. Attend Seminar Southold Town Board Regular Meeting February 10, 2015 DEPARTMENT. Town Clerk Attendance at New York State Association of Towns Meeting page 28 RESOLVED that the Town Board of the Town of Southold hereby grants permission to Leanne Reilly, Justice Court Director and Michelle Drake Justice Court Clerk to attend the New York State Association of Towns Annual Meeting in New York City, New York, on February 15-18, 2015. All expenses for registration, travel to be a legal charge to the 2015 budget (meetings and seminars). ✓ Vote Record - Resolution RES -2015-169 2 Adopted Yes/Aye No/Nay Abstain Absent 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Seconder 0 ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P. Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt ❑ Rescinded Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter El ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-170 CATEGORY. Close/Use Town Roads DEPARTMENT. • Town Clerk Organ Donor Network Bike Tour RESOLVED that the Town Board of the Town of Southold hereby grants permission to the New York Organ Donor Network to use the following route for its 6th Annual North Shore Bike Tour, beginning at Osprey Dominion Winery, Main Road, Peconic, east on Route 25 to Moore's Lane, Greenport, north on Moore's Lane to the North Rd, east to Orient Point State Park, Orient and back to the winery, on Sunday, May 17, 2015 from 7:00 AM to 4:00 PM provided they follow all the conditions in the Town's Policy for Special Events on Town Properties. Applicant is reminded that the event must be limited to a total of 600 riders. Support is for this year only, as the Southold Town Board continues to evaluate the use of town roads. All fees shall be waived, and be it further RESOLVED that permission is denied to use the Southold Town Recreation Center Parking lot for over -flow parking and instead grants permission to use the parking lot at the Peconic Lane Community Center (next to Recreation Center) for over -flow parking. ✓ Vote Record - Resolution RES -2015-170 2 Adopted Yes/Aye No/Nay Abstain Absent Southold Town Board Regular Meeting February 10, 2015 page 29 ❑ Adopted as Amended Robert Ghosio Mover p ❑ ❑ ❑ ❑ Defeated James Dinizio Jr Voter D ❑ ❑ ❑ ❑ Tabled William P. Ruland Voter D ❑ ❑ ❑ ❑ Withdrawn Jill Doherty Voter D ❑ ❑ ❑ ❑ Supervisor's Appt Louisa P. Evans Seconder Q ❑ ❑ ❑ ❑ Tax Receiver's Appt Scott A. Russell Voter 21 ❑ ❑ ❑ ❑ Rescinded ❑ ❑ Town Clerk's Appt Louisa P. Evans Scott A. Russell Seconder Voter Z 2 ❑ ❑ ❑ Town Clerk's Appt ❑ ❑ Supt Hgwys Appt ❑ No Action ❑ Supt Hgwys Appt ❑ Lost ❑ No Action ❑ Lost 2015-171 CATEGORY.• DEPARTMENT.• Authorize to Bid Information Technology Advertise for Bids - IT Equipment RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town clerk's office to advertise for bids for various computer equipment, including but not limited to desktop units. lantons. etc. ✓ Vote Record - Resolution RES -2015-171 E1 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter p p ❑ p ❑ Withdrawn James Dinizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt ❑ Tax Receiver's Appt William P. Roland Voter 0 ❑ ❑ ❑ ❑ Rescinded Jill Doherty Voter R1 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Scott A. Russell Seconder Voter Z 2 ❑ ❑ ❑ ❑ ❑ ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2015-172 CATEGORY: Contracts, Lease & Agreements DEPART IENT.• Town Attorney Extension Agreement W/Group for the East End - Beach -Dependent Species Southold Town Board Regular Meeting page 30 February 10, 2015 RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Extension Agreement between the Town of Southold and the Group for the East End in connection with the Beach -Dependent Species Management Program in the total amount of $20,000.00, subject to the approval of the Town Attorney. ✓ Vote Record - Resolution RES -2015-172 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑Tabled Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt ❑ Tax Receiver's Appt William P. Roland Seconder 0 ❑ ❑ ❑ ❑ Rescinded Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-173 CATEGORY: DEPARTMENT.• Contracts, Lease & Agreements Town Attorney Municipal Mutual Aid and Assistance Agreement - Disaster/Emergency Aid RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Municipal Mutual Aid and Assistance Agreement between the municipal corporations of the Town of Riverhead, Town of Southampton, Town of East Hampton, Town of Southold, Town of Shelter Island, Village of Southampton, Village of East Hampton, Village of Quogue, Village of Westhampton Beach, and the Village of Sag Harbor, in connection with providing mutual aid in the event of a disaster or emergency, for a term of five years, subject to the approval of the Town Attorney. ✓ Vote Record - Resolution RES -2015-173 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated El Tabled Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Withdrawn ❑ Supervisor's Appt James Dinizio Jr Voter Rl ❑ ❑ ❑ 11 Tax Receiver's Appt William P. Ruland Mover 0 ❑ ❑ ❑ ❑Rescinded Jill Dohertv Voter 0 ❑ p ❑ ❑ Town Clerk's Appt Louisa P. Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 El 11 ❑ No Action 0 Lost Southold Town Board Regular Meeting February 10, 2015 2015-174 CATEGORY. DEPARTMENT. Employment - Town Accounting Appoint Dorothy Stevens Mini Bus Driver page 31 RESOLVED that the Town Board of the Town of Southold hereby appoints Dorothy Stevens to the position of Part Time Mini Bus Driver for the Human Resource Center, effective February 17, 2015, at a rate of $17.66 per hour, not to exceed 17.5 hours per week subject to pre- employment DOT testing requirements. ✓ Vote Record - Resolution RES -2015-174 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Seconder 0 ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P. Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt .till Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt Louisa P. Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-175 CATEGORY.• DEPARTMENT.• Contracts, Lease & Agreements Town Attorney Re -Register W/Propio Language Services - HRC RESOLVED that the Town Board of the Town of Southold hereby authorizes the Southold Town Human Resource Center to re -register, if required, with Propio Language Services for over -the -telephone or written translation and/or interpretation services for 2015-16 in connection with the County of Suffolk's requirement, subject to the approval of the Town Attorney. ✓ Vote Record - Resolution RES -2015-175 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Defeated James Dinizio Jr Mover 0 ❑ ❑ ❑ ❑ Tabled William P. Roland Voter 0 ❑ ❑ ❑ ❑ Withdrawn .1111 Doherty Voter 0 ❑ ❑ ❑ 0 Supervisor's Appt Louisa P. Evans Seconder 0 11 0 0 Southold Town Board Regular Meeting page 32 February 10, 2015 ❑ Tax Receiver's Appt Scott A. Russell Voter El ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2015-176 CATEGORY.• Authorize to Bid DEPARTMENT: Highway Department Advertise for Highway Trucks Resolved that the Town Board of the Town of Southold here by authorizes and directs the Town Clerk to advertise for Two Certified Pre -Owned Ford F-150 XL (or Equivalent) two wheel drive, trailer tow nackage in White or Red with less than 7.500 mile. ✓ Vote Record - Resolution RES -2015-176 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter El ❑ ❑ ❑ ❑Withdrawn James Dinizio Jr Mover 121 ❑ ❑ ❑ ❑ Supervisor's Appt William P. Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Seconder Q ❑ ❑ ❑ ❑ Rescinded Louisa P. Evans Voter El ❑ ❑ ❑ ❑ Town Clerk's Appt ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-177 CATEGORY.• Contracts, Lease & Agreements DEPARTIVENT: Town Attorney PSEG Long Island - Pole Donation for New DPW/Highway Yard RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Letter Agreement dated February 5, 2015, between the Town of Southold and PSEG Long Island regarding the donation of Pole #643-1, 35 Ft. Class 4 at 275 Peconic Lane, Peconic, so that said pole can be demolished and ultimately replaced for Southold Town Board Regular Meeting February 10, 2015 page 33 electric service during construction of the new DPW/Highway Yard, subject to the approval of the Town Attorney. ✓ Vote Record - Resolution RES -2015-177 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter M ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P. Ruland Seconder M ❑ ❑ ❑ ❑ Tax Receiver's Appt ❑ Rescinded Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Voter M ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-178 CATEGORY • Bid Acceptance DEPARTMENT: Land Preservation Accept Bid of George Rehn CPA 2014 CPF Audit RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of George R. Rehn, Certified Public Accountant, East Setauket, New York, in the amount of $5,000 for the preparation of an annual audit of the Communitv Preservation Funds for the vear 2014 for purposes of determining whether the fund has been administered consistent with the provision of New York State Law § 64-e and Southold Town Code Chapter 17. Contract period shall be from date of award until completion of the 2014 Community Preservation Fund audit with an option for renewal, under the same terms and conditions, with concurrence of the Town and the contractor for two additional one-year periods in the amount of $5000 for the year 2015, and $5000 for the year 2016, all in accordance with the bid proposal; and, be it further RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute an engagement letter with George R. Rehn. Certified Public Accountant regarding the preparation of an annual audit of the Peconic Bay Community Preservation Fund for the year ended December 31, 2014, in accordance with the bid proposal submitted to the Town, and subject to the approval of the Town Attorney. ✓ Vote Record - Resolution RES -2015-178 M Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Robert Ghosio Voter M ❑ ❑ ❑ ❑ Defeated James Dinizio Jr Voter M ❑ ❑ ❑ ❑ Tabled William P. Ruland Mover M ❑ ❑ ❑ ❑ Withdrawn .till Doherty Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt Louisa P. Evans Seconder 0 0 ❑ 0 Southold Town Board Regular Meeting page 34 February 10, 2015 ❑ Tax Receiver's Appt Scott A. Russell Voter ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2015-179 CATEGORY.• Budget Modification DEPARTIVIENT: Accounting Budget Modification for 2014 Town Board Financial Impact: Provide additional appropriation for 375th anniversary secretary RESOLVED that the Town Board of the Town of Southold hereby modifies the Town Board's 2014 budget in the General Fund Whole Town as follows: From: A.1010.4.400.300 Communications/Public Information $150 To: A.1010.1.100.250 Overtime Earnings. 375th Committee Secretary $150 ✓ Vote Record - Resolution RES -2015-179 El Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Seconder 121 ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P. Roland Voter El ❑ ❑ ❑ ❑ Tax Receiver's Appt ❑ Rescinded Jill Doherty Voter D ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Mover Q ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-180 CATEGORY: Budget Modification DF.PAREMENT: Accounting Southold Town Board Regular Meeting page 35 February 10, 2015 Budget Modification for Employee Benefits Financial Impact: Provide appropriation for medical plan buyout, unanticipated FT employee added to health plan in 2014 RESOLVED that the Town Board of the Town of Southold hereby modifies the 2014 budget as follows: General Fund Whole Town From: A.9060.8.000.000 Medical Insurance, NYSHIP $21,800 To: A.9089.8.000.100 Medical Plan Buyout $21,800 General Fund Part Town From: B.9010.8.000.000 NYS Employees Retirement $19,000 To: B.9901.9.000.000 Transfers to Health Plan $ 19.000 ✓ Vote Record - Resolution RES -2015-180 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Mover 0 ❑ ❑ ❑ ❑Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt ❑ Tax Receiver's Appt William P. Ruland Voter 0 ❑ ❑ ❑ ❑ Rescinded Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Seconder El ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-131 CATEGORY.• Budget Modification DEPARTMENT. • Accounting Budget Modification for Road End Restorations Financial Impact: Provide appropriation for Road End restoration supplies/materials/equipment rental 90% reimbursed by FEMA RESOLVED that the Town Board of the Town of Southold hereby increases the 2015 budget as follows: General Fund Whole Town Southold Town Board Regular Meeting page 36 February 10, 2015 Revenues: A.4960.10 FEMA Aid -General Gov't $196,746 To: A.1620.2.500.750 Road End Restorations $196,746 Highway Fund Part Town Revenues: DB.4960.50 FEMA Aid -Transportation $183,868 To: DB.5110.4.400.800 Road End Restorations On l P11 R(R ✓ Vote Record - Resolution RES -2015-181 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated 11 Tabled Robert Ghosio James Dinizio Jr Voter Mover 0 D ❑ ❑ ❑ ❑ 0 ❑ ❑ Withdrawn ❑ Supervisor's Appt ❑Tax Receiver's Appt William P. Roland Voter 61 ❑ ❑ ❑ ❑ Rescinded Jill Doherty Seconder 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Voter El ❑ ❑ 0 ❑ Supt Hgwys Appt Scott A. Russell Voter p ❑ ❑ ❑ No Action ❑ Lost 2015-182 CATEGORY.• Employment - Town DEPARTMENT: Accounting Retirement Resolution for Elected/Appointed Officials WHEREAS, the State of New York has set additional reporting requirements in Section 315.4 of the New York Codes, Rules and Regulations which requires all elected and appointed officials whose terms start on or after August 12, 2009, who are members of the New York State and Local Retirement System and who do not participate in their employer's time keeping system to prepare a log of their work-related activities for three consecutive months and submit their logs to the clerk or secretary of the governing body within 150 days of the start of their term; NOW THEREFORE, BE IT RESOLVED that the Town Board of the Town of Southold hereby establishes the following as standard workdays for elected and appointed officials and will report the following days worked to the New York State and the Local Employees' Retirement System based on the record of activities maintained and submitted by these officials to the clerk of this body: Title Name Standard Term Begins/ Participates in Record of Activities Work Ends Employer's Result Southold Town Board Regular Meeting page 37 February 10, 2015 Day Time Keeping (Hrs/day) System Trustees David Bergen 6 2/26/14-12/31/14 N 7 days/month BE IT FURTHER RESOLVED, that said standard is being established to meet the accounting requirements of the New York State Employees Retirement System for calculation of retirement benefits, and BE IT FURTHER RESOLVED, that the Town Clerk be and she hereby is authorized to send a certified copy of this resolution to the New York State Employees Retirement System. I, Elizabeth A. Neville, Town Clerk of the governing board of the Town of Southold of the State of New York, do hereby certify that I have compared the foregoing with the original resolution passed by such board, at a legally convened meeting held on the 10th day of February 2015 on file as part of the minutes of such meeting, and that the same is a true copy thereof and the whole of such original. I further certify that the full board, consists of six (6) members, and the six (6) of such members were present at such meeting and the six (6) of such members vote in favor of the above resolution. IN WITNESS WHEREOF, I have hereunto set my hand and the seal of the Town of Southold, on this 1st day of July 2014. SEAL Elizabeth A. Neville Town Clerk Town of Southold ✓ Vote Record - Resolution RES -2015-182 Q Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter 0 ❑ ❑ ❑ Withdrawn ❑ Supervisor's Appt James Dinizio Jr Voter 0 ❑ ❑ ❑ Tax Receiver's Appt William P. Ruland Seconder Rl ❑ ❑ ❑ ❑ Rescinded Jill Doherty Mover Z ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Voter ❑ ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter p ❑ ❑ ❑ No Action ❑ Lost 2015-183 CATEGORY. Local Law Public Hearing DEPARTME,A"T. Town Attorney PH 3110115 @ 4:32 PM LL/Historic Preservation District Southold Town Board Regular Meeting page 38 February 10, 2015 WHEREAS, there has been presented to the Town Board of the Town of Southold, Suffolk County, New York, on the 101h day of February, 2015, a Local Law entitled "A Local Law in relation to Amendments to Chapter 280, Zoning, in connection with Historic Preservation District" now, therefore, be it RESOLVED that the Town Board of the Town of Southold will hold a public hearing on the aforesaid Local Law at the Southold Town Hall, 53095 Main Road, Southold, New York, on the 10th day of March, 2015 at 4:32 p.m. at which time all interested persons will be given an opportunity to be heard. The proposed Local Law entitled, "A Local Law in relation to Amendments to Chapter 280, Zoning, in connection with Historic Preservation District" reads as follows: LOCAL LAW NO. 2015 A Local Law entitled, "A Local Law in relation to Amendments to Chapter 280, Zoning, in connection with Historic Preservation District". BE IT ENACTED by the Town Board of the Town of Southold as follows: I. Chapter 280 of the Code of the Town of Southold is hereby amended as follows: Article XXXIII. Historic Preservation District (HPD) X280-190. Purpose; applicability of amendments. The Town Board of the Town of Southold has found that there exists within the Town certain structures with historic or community significance that are in danger of being permanently removed from the Town's scenic viewshed. The Town Board further finds these structures are deserving of preservation for this and future generations. The Town Board has determined that it is necessary to create a floating zone, which will be known as a Historic Preservation District, to afford an opportunity to protect these structures from demolition by providing an incentive to developers to maintain the facade of said structures, in exchange for the ability to enjoy additional uses not currently permitted in the underlyingzoning oning district. 4280-191. Definitions. Unless otherwise expressly stated, the following terms shall, for the purpose of this Chapter, have the meanings as herein defined. Any word or term not noted below shall be used with a meaning as defined in Webster's Third International Dictionary of the English Language unabridged (or latest edition). ARTISAN MARKET — A retail space for artists to sell their individually crafted art work jewelry, furniture, sculpture, pottery, leather craft, hand woven articles and related items. Southold Town Board Regular Meeting February 10, 2015 page 39 ARTIST STUDIO/WORKSHOP — An establishment for the preparation, display and sale of individually crafted artwork, jewelry, furniture, sculpture, pottery leather craft, hand-woven articles and related items. COMMUNITY FACILITY — A structure located on a property owned, or formerly owned, by a religious institution, governmental institution, school, fraternal organization, library district, or fire district. GARDEN CENTER — A place of business where retail and wholesale products are sold to the consumer. These centers, which may include a nursery and/or greenhouse, import most of the items sold, and may include plants, nursery and stock, potting soil, hardware, power equipment, and machinery, hoes, rakes, shovels and other garden and farm variety tools and utensils. SMALL BUSINESS OFFICE — Offices such as insurance agencies, real estate agencies, computer software services, financial planning securities brokers and like -kind small business establishments excluding retail sales of any kind or nature and limited to overall floor space of 3,000 square feet. §280-192. Eligibility. An application for the creation of a Historic Preservation District shall not be accepted unless the property contains: 1. A community facility. 2. Said facility was designated as a "historic" landmark pursuant to Chapter 170 of the Code of the Town of Southold or the Town Historic Preservation Commission recommends, in a writing, that it should be designated as such. §280-193. Use regulations. In the HPD. no building or premises shall be used and no building or Dart of a buildina shall be erected or altered which is arranged, intended or designed to be used, in whole or in part, for any use except the following_ A. Permitted Uses. The following are permitted uses and, except for uses permitted under subsection (A)(1), (2) and (3) hereof, are subject to site plan approval by the Planning Board: 1. Single-family homes 2. Two-family homes 3. Bed and breakfasts, subject to the procurement of a bed and breakfast permit 4. Multiple dwelling units — apartments (for properties located within 1 mile of the hamlet centers) 5. Educational Institutions 6. Philanthropic, eleemosynary (charitable) or religious institutions 7. Retail businesses limited to: (i) Farmers markets; (ii) Artisan markets; (iii)Artist studio/workshops; (iv)Craftsman studio/workshops; Southold Town Board Regular Meeting page 40 February 10, 2015 (v) Garden centers; (vi)Dance studios; and (vii)Exercise studios 8. Day-care facilities 9. Small business offices 10. Professional offices 11. Museums and historical societies 12. Meeting hall and cultural centers 13. Auditorium/theatre, library, artag llery, exhibit halls 14. Buildings, structures and uses owned or ot)erated by the Town of Southold, school districts, park districts and fire districts. B. Accessory uses. Accessory uses shall be limited to those which are clearly incidental and customarily accessory to the permitted principal use. X280-194. Pre -application procedure. Prior to submitting an application for a proposed HPD. the annlicant shall narticinate in a nre- submission conference with Planning Department staff in order to confirm that a community facility is located on the proposed site, discuss the nature of the proposed HPD the desired results and submittal requirements. 4280-195. Application procedure. A. Application and fees. The application for the HPD shall be filed with the Town Clerk in a form approved by the Town Board and available in the office of the Town Clerk. Fees applicable to the HPD application shall be set by resolution of the Town Board. B. The procedure for approval of any future development in a proposed HPD shall involve a four -stage application process as follows: 1. Submission to the Town Clerk of completed application for an HPD. 2. Confirmation that the communityfacility acility is a "historic" landmark or recommended as such, in a writing, by the Town of Southold Historic Preservation Commission. 3. Recommendation by the Planning Board to approve the concept plan of the subject property_ 4. Public hearing on the proposed HPD by the Town Board. C. Referral to Historic Preservation Commission. Upon receipt by the Town Clerk of a properly completed application for the establishment of a HPD, one copy of the application shall be referred to the Historic Preservation Commission in order to confirm that the community facility is either a "historic" landmark or is recommended as such. Within 45 days from the date of the Historic Preservation Commission meeting at which such referral is received, the Historic Preservation Commission shall report its determination to the Town Clerk. D. Referral to Planning Board. Upon the receipt by the Town Clerk of a report by the Historic Preservation Commission confirming that the community facility is either a "historic" landmark or is recommended as such, one copy of the application shall be referred to the Planning Board for its review and reportand one copy shall be referred to the Suffolk County Planning Commission for its review and recommendation if required by the provisions of the Suffolk County Charter. Within 60 days from the date of the Planning Board meeting at which such referral is received the Planning Board shall Southold Town Board Regular Meeting page 41 February 10, 2015 report its recommendations to the Town Board. No action shall be taken by the Town Board until receipt of the Planning Board report or the expiration of the Planning Board review period, whichever first occurs. Said review period may be extended by mutual consent of the Planning Board and the applicant. E. Planning Board report. The Planning Board in its report to the Town Board may recommend either approval of the application for the establishment of the HPD with or without modifications or disapproval of said application In the event that the Planning Board recommends disapproval of said application it shall state in its report the reasons for such disapproval. In preparing its report and recommendations the Planning Board shall give consideration to the Town Comprehensive Plan the existing and permitted land uses in the area, the location of buildings on the site traffic circulation both on and off the site, the adequacy and availability of community facilities and utilities including public water and public sewer systems to service the proposed development and other factors as may be related to the purposes of this Article. F. Town Board public hearing. Within 45 days from the date of the Town Board's receipt of the Planning Board's report and recommendation or the expiration of the Planning Board review period, whichever first occurs the Town Board shall hold a public hearing on the matter of establishing HPD on the property described in the application Such hearing shall be held upon the same notice as required by law for amendments to the Town Zoning Map and/or Zoning Code. G. Town Board action. 1. Within 45 days after the date of the close of the public hearing the Town Board shall act either to approve approve with modifications or disapprove the proposed HPD. A copy of the Town Board's determination shall be filed with the Planning Board and a copy mailed to the applicant. A copy shall also be filed in the Town Clerk's office. If such determination approves the establishment of a new HPD the Town Clerk shall cause the Official Zoning Map to be amended accordingly. 2. If not designated already, the Town Board shall designate the subject community facility as a "Historic" landmark prior to issuing approval and as such the said facility shall adhere to all the requirements imposed by Chapter 170 3. Revocation; extension. a. Upon request to the Town Board on notice to the applicant and for good cause shown, the establishment of an HPD may be revoked 18 months after said Town Board approval thereof if work on the site has not commenced or the same is not being prosecuted to conclusion with reasonable diligence. b The Town Board upon request of the applicant and upon good cause being shown, may, in the exercise of its discretion extend the above time period. C. In the event of the revocation of approval as herein provided the HPD shall be deemed revoked, and the zoning classification of the subject property shall revert to the zoning classification that existed on the property immediately prior to the establishment of the HPD thereon and the Town Clerk shall cause the Official Zoning Map to be amended accordingly. Southold Town Board Regular Meeting page 42 February 10, 2015 X280-196. Maintenance and termination. A. The community facility and its facade shall be maintained in good repair and in accordance with all applicable provisions of the Property Maintenance Code of the New York State Uniform Fire Prevention and Building Code and Chapter 170. B. Following the Town Board approval of the HPD the applicant shall file in the office of the Suffolk County Clerk covenants and restrictions in a form approved by the Town Attorney. The covenants and restrictions shall contain terms and conditions as the Town Board and the Planning Board deem necessary to ensure that the community facility and fagade are maintained inog od repair and in accordance with the Property Maintenance Code of the New York State Uniform Fire Prevention and Building Code and Chapter 170. C. If the community facility is demolished or otherwise destroyed, the HPD shall terminate immediately and the zoning classification of the subject property shall revert to the zoning classification that existed on the property immediately prior to the establishment of the HPD thereon and the Town Clerk shall cause the Official Zoning Map to be amended accordingly. D. Failure to comply with this section shall be a violation punishable pursuant to §280-155. II. SEVERABILITY If any clause, sentence, paragraph, section, or part of this Local Law shall be adjudged by any court of competent jurisdiction to be invalid, the judgment shall not affect the validity of this law as a whole or any part thereof other than the part so decided to be unconstitutional or invalid. III. EFFECTIVE DATE This Local Law shall take effect immediately upon filing with the Secretary of State as provided by law. ✓ Vote Record - Resolution RES -2015-183 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P. Roland Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Louisa P. Evans Seconder z ❑ ❑ ❑ ❑ Town Clerk's Appt ❑ Supt Hgwys Appt Scott A. Russell Voter z ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-184 Southold Town Board Regular Meeting February 10, 2015 CATEGORY: Legislation DEPARTMENT. Town Attorney LL/Historic Preservation District to SCPC & PB page 43 RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to transmit the proposed Local Law entitled "A Local Law in relation to Amendments to Chapter 280, Zoning, in connection with Historic Preservation District" to the Southold Town Planning Board and the Suffolk County Department of Planning for their recommendations and reports. ✓ Vote Record - Resolution RES -2015-184 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Seconder 0 ❑ ❑ ❑ ❑Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P. Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Louisa P. Evans Mover El ❑ ❑ ❑ ❑ Town Clerk's Appt ❑ Supt Hgwys Appt Scott A. Russell Voter El ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-185 CATEGORY.• DEPARTMENT. Authorize to Bid Engineering 2015 Material & Equipment Bids RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2015: Armor Stone Rip -rap Filter Cloth Heavv Equipment with Operator ✓ Vote Record - Resolution RES -2015-185 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Robert Ghosio Mover 0 ' ❑ ❑ ❑ ❑ Defeated lames Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Tabled William P. Ruland Voter Rl ❑ ❑ ❑ ❑ Withdrawn I Jill Doherty Voter 0 ❑ ❑ ❑ El Appt ❑ Tax Receiver's Appt Louisa P. Evans Seconder 21 0 ❑ 0 Southold Town Board Regular Meeting page 44 February 10, 2015 ❑ Rescinded Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2015-186 CATEGORY. • Legal DEPARTMENT: Town Attorney Hinton Claim Settlement RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the payment of the sum of $179.24 to Ted's Auto Body, Inc. for repairs to a vehicle owned by John Hinton in connection with property damage stemming from an incident on January 24, 2015, subiect to the anoroval of the Town Attornev. ✓ Vote Record - Resolution RES -2015-186 El Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter 13 ❑ ❑ ❑ Withdrawn James Dinizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P. Roland Seconder 9 ❑ ❑ ❑ ❑Tax Receiver's Appt Jill Doherty Voter El ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt Louisa R Evans Voter El ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-187 CATEGORY. Contracts, Lease & Agreements DEPARTMENT: Town Attorney Authorize Assignment and Transfer of Progressive Contract to Winter Brothers RESOLVED that the Town Board of the Town of Southold hereby authorizes the assignment and transfer of the Town's current contract for services being provided by Progressive Waste Solutions of LI, Inc. (Resolution No. 2013-429) to Winter Brothers Waste Systems of Long Island, LLC in connection with transporting and disposing of Municipal Solid Waste and related Southold Town Board Regular Meeting February 10, 2015 page 45 services, effective immediately, subject to the receipt of certificate of insurance and performance bond in the amount of $1,000,000 and the aDDroval of the Town Attornev. ✓ Vote Record - Resolution RES -2015-187 $ 1,835 SR 8160.1.200.100 (P/T Employee -Regular Earnings) 750 SR 8160.4.400.836 (Single Stream Trucking) 4,830 0 Adopted 4,000 TOTAL: Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P. Ruland Seconder 0 11 ❑ ❑Tax Receiver's Appt ❑ Rescinded Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Voter El ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-188 CATEGORY: Budget Modification DEPARTMENT. • Solid Waste Management District SWMD 2014 Year End Budget Mods Financial Impact: Final budget mods for several overexpended 2014 appropriations lines. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2014 Solid Waste Management District budget as follows: From: SR 8160. 1. 100. 100 (F/T Employee -Regular Earnings) $ 1,835 SR 8160.1.200.100 (P/T Employee -Regular Earnings) 750 SR 8160.4.400.836 (Single Stream Trucking) 4,830 SR 9710.7. 100. 100 (Serial Bond Interest) 4,000 TOTAL: $11,415 To: SR 8160.1.100.200 (F/T Employee -Overtime Earnings) $ 2,730 SR 8160.1.100.500 (F/T Employee -Holiday Earnings) 805 SR 8160.4.100.200 (Diesel Fuel) 35 SR 8160.4.200.200 (Light and Power) 800 SR 8160.4.400.700 (Copy Equipment Rental) 65 SR 8160.4.400.825 (Newspaper Trucking) 825 SR 8160.4.400.835 (Cardboard Trucking) 2,200 SR 9030.8.000.000 (Social Security Benefits) 3,955 TOTAL: $11,415 Southold Town Board Regular Meeting February 10, 2015 page 46 ✓ Vote Record - Resolution RES -2015-188 El Adopted __ Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter R1 ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P. Ruland Mover 21 ❑ ❑ ❑ ❑ Tax Receiver's Appt ❑ Rescinded Jill Doherty Seconder 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Voter D ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter Q ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-189 CATEGORY.• Local Law Public Hearing DEPA.REVENT. Town Attorney PH 2124115 @ 7.•32 PM LL/Eligibility Requirements Certain Town Offices WHEREAS, there has been presented to the Town Board of the Town of Southold, Suffolk County, New York, on the 10th day of February 2015, a Local Law entitled "A Local Law in relation to Amendments to Chapter 42, Officers and Employees, in connection with Eligibility Requirements for Certain Town Offices" now, therefore, be it RESOLVED that the Town Board of the Town of Southold will hold a public hearing on the aforesaid Local Law at Southold Town Hall, 53095 Main Road, Southold, New York, on the 24th day of February, 2015, at 7:32 p.m. at which time all interested persons will be given an opportunity to be heard. The proposed Local Law entitled, "A Local Law in relation to Amendments to Chapter 42, Officers and Employees, in connection with Eligibility Requirements for Certain Town Offices" reads as follows: LOCAL LAW NO. 2015 A Local Law entitled, "A Local Law in relation to Amendments to Chapter 42, Officers and Employees, in connection with Eligibility Requirements for Certain Town Offices". BE IT ENACTED by the Town Board of the Town of Southold as follows: I. Purpose. To broaden the residency requirement set forth in the Town Law and the Public Officer's Law to Southold Town Board Regular Meeting February 10, 2015 expand the pool of qualified candidates for certain Town offices. page 47 II. Chapter 42 of the Code of the Town of Southold is hereby amended as follows: ARTICLE III. Residency Requirements §42.9. Supersession of Town Law and Enactment Authority. This Article is enacted pursuant to Municipal Home Rule Law § 10(1)(ii)(a)(1) and is intended to supersede Town Law X23(1) and Public Officer's Law 0(1) relating to the qualification of Town officers. 442.10. Eligibility Requirements for Certain Town Officers. Every officer of the Town of Southold except elective officers, shall, at the time of his or her appointment and throughout his or her term of office be an elector and resident of the County of Suffolk For the purposes of this Article the term "officer" shall not be construed to include appointed members of Town administrative boards. III. SEVERABILITY If any clause, sentence, paragraph, section, or part of this Local Law shall be adjudged by any court of competent jurisdiction to be invalid, the judgment shall not affect the validity of this law as a whole or any part thereof other than the part so decided to be unconstitutional or invalid. IV. EFFECTIVE DATE This Local Law shall take effect immediately upon filing with the Secretary of State as provided by law. ✓ Vote Record - Resolution RES -2015-189 El Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter ❑ El ❑ ❑ ❑ Withdrawn .lames Dinizio Jr Voter El ❑ ❑ ❑ pt ❑ Supervisor's Appt William P. Ruland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Jill Doherty Voter D ❑ ❑ ❑ ❑ Rescinded Louisa P. Evans Mover El ❑ ❑ ❑ ❑ Town Clerk's Appt Scott A. Russell Voter Fl ❑ ❑ ❑ ❑ Supt Hgwys Appt ❑ No Action ❑ Lost Comment regarding resolution 189 COUNCILMAN GHOSIO: I am voting no on this, I frankly believe the law exists for a reason and I would prefer to keep it in the town. Southold Town Board Regular Meeting February 10, 2015 2015-190 CATEGORY.• Contracts, Lease & Agreements DEPARTMENT. Town Attorney Release & Assignment Agreement WIAAIC - Town's Employee Dishonesty Claim page 48 RESOLVED that the Town Board of the Town of Southold hereby authorizes Supervisor Scott A. Russell to execute the Release & Assignment Agreement between the Town of Southold and American Alternative Insurance Corporation in connection with the resolution of the Town's employee dishonesty claim, subiect to the approval of the Town Attorney. ✓ Vote Record - Resolution RES -2015-190 El Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Mover 10 ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr Voter Cl ❑ ❑ ❑ ❑ Supervisor's Appt William P. Ruland Seconder El ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter El ❑ ❑ ❑ ❑ Rescinded Louisa P. Evans Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2015-191 CATEGORY. Support/Non-Support Resolution DEPARTMENT- Town Attorney Support Special Districts' Elections WHEREAS, there are more than 900 different taxing entities comprising our local governments, including numerous special districts such as library, fire, water, sanitation, parks, etc. with varying election days for their elections; and WHEREAS, it has been documented that voter turnout for school districts and fire districts increased when a single date was established for all school district elections and a single date was established for all fire district elections; and WHEREAS, single date elections for special districts will focus media and voter attention on relevant issues increasing the likelihood that the public's interest is served; now, therefore, be it RESOLVED that the Town Board of the Town of Southold hereby supports attaining a unified election date for Long Island's special districts and urges our State representatives to consider Southold Town Board Regular Meeting page 49 February 10, 2015 legislation to establish a common day for special district elections in the counties of Nassau and Suffolk; and be it further RESOLVED that the Town Clerk is hereby directed to forward this resolution to Senator Kenneth LaValle, Assemblyman Fred Thiele, and Governor Andrew Cuomo advising them of our position and a call for action. ✓ Vote Record - Resolution RES -2015-191 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated ❑ Tabled Robert Ghosio Voter D ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P. Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt ❑ Rescinded Jill Doherty Seconder El ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P. Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A. Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost VII. Public Hearings none Closing Comments Supervisor Russell SUPERVISOR RUSSELL: That concludes the agenda. I would invite anybody that would like to address the Town Board on any issue to please feel free. Robert Dunn, Peconic ROBERT DUNN: Robert Dunn, Peconic. Last week, I got a check in the mail (inaudible), this year's state budget provides tax relief by reimbursing homeowners for the increase in their property taxes if their local government or school districts stayed under the 2% property tax cap. This check reimburses the growth in your school property taxes because your school district stayed under the state property tax cap. Do you know, is that about you guys staying under of the school district staying under or both? SUPERVISOR RUSSELL: It would require all jurisdictions staying under. Southold Town, the school districts. Basically, the genesis of the legislation was to offset or to supplement the STAR savings that are available. What they did with this component was to put pressure on the municipalities and others to make, to ensure that we stayed under the 2% tax cap. MR. DUNN: So then, I guess what I want to say is, thank you. Southold Town Board Regular Meeting page 50 February 10, 2015 SUPERVISOR RUSSELL: You're welcome. MR. DUNN: You did a good job. I assume I am not the only one that got this check. SUPERVISOR RUSSELL: I think they are hitting the mailboxes now. MR. DUNN: I will acknowledge that we got them and you deserve thanks for it. Second thing, I just wanted to point out, we have had some discussions about the recent beach maintenance... SUPERVISOR RUSSELL: Right. MR. DUNN: As Peter and I predicted, that spit is back. Just where we said and did exactly what we said. It is going further out, so I think going forward, you really should consider that being a positive thing for us and use it, we had stated that then and I also you know, our engineers do a good job. I think they do a great job but I think they have a lot of their plate. I heard them both here with four balls in the air this morning, so to take input from people who are there, myself, Peter also. Peter is an engineer. I have a background in engineering construction and we kind of look at it full-time whereas it is just one of many things on their plate. So, just making a point on that. SUPERVISOR RUSSELL: It's a, we actually had, as you know, a good, productive meeting. When we talked about the issues, maybe changing our approach there, reestablishing the profile on that easterly side, I am quite confident we won't take any new action there until we engage the community again. MR. DUNN: Okay. This morning, at this morning's meeting, you were discussing the courthouse or the courts and I have heard a number of discussions about them, I am not a big one about courts but actually, I built one or two. As some of you know, I worked for a municipality up west of us for 25 years and prior to that I spent 15 years building for them and I kind of find municipal buildings are pay me now or pay me later. You are going to have to do it one way or another, just to put my two cents in on that, I don't know about modular building in terms of long term when you look at a building like the Peconic Lane schoolhouse, I know people that are in their 70's that went to that school. If that had been built with a modular building, I can assure you having had the experience of maintaining modular buildings in a municipal setting, they don't look the same 70 years later. So while it may seem to be thrifty now, someone is going to pay for it later, either in maintenance or replacement. SUPERVISOR RUSSELL: Point well taken. In fact, we have one right next door that's similar. That was, for the most part, an insulated Morton building. That was to serve as the rec center. And you are right, it's never going to look like the school next door and the maintenance is, you are right. Point well taken. MR. DUNN: Thank you. SUPERVISOR RUSSELL: Thank you. Southold Town Board Regular Meeting page 51 February 10, 2015 Matt Campbell, Southold MATT CAMPBELL: Hi. My name is Matt Campbell, I live in the Bayview section of Southold. I came across an article in the Newsday in January, it was in regards to double poles in the town of North Hempstead and the fact that the North Hempstead Town Board took action to accelerate the removal of utility poles and apparently it worked and I noticed in our town, we seem to have a lot of double poles. On Peconic Lane, there's like five or six poles. There's a pole right at the corner of Oaklawn and Main Street here. Is there any way we can put a little more pressure on the utilities when they, I know they are reinforcing their grid but it just seems to take forever to remove the pole and there's a lot of finger pointing between Verizon and PSEG but it looks like this town took some action and it actually got results. The poles were removed, I guess they passed an ordinance where they would fine the utility. SUPERVISOR RUSSELL: We actually passed a similar local law. MR. CAMPBELL: Oh, okay. SUPERVISOR RUSSELL: Requiring a better or faster resolution to the double poles in the town but one thing you said is 100 percent correct, which is the finger pointing between who owns the pole and who doesn't between PSEG and Verizon. TOWN ATTORNEY FINNEGAN: I think if you could bring it to the attention of the Highway Superintendent, if you haven't already. He may or may not be aware of it but our code requires him to send a notice out to the utilities and then his office usually follows up to get the compliance. MR. CAMPBELL: Okay. I can stop by the Highway Department. That was the first thing and the second thing I had was to thank the town snow removal teams, they have done a great job in these storms, under very difficult conditions however, I wanted to talk about the use of sand on the roads. I live in the Bayview section and essentially, the residential roads kind of turn into dirt roads for a couple of months. I own a motorcycle and I am unable to drive on the roads until the actual sweeper comes through and I thought about it a little bit and I noticed that the sweeper sweeps and then it stores the sand in this case at Cedar Beach parking lot, a truck comes and picks it up, hauls it, I assume it gets screened I think for use in the following year but I notice with the county and the state, I think they use more salt and with salt, it's like when you get that first rain it just dissolves and you are done so it seems like there is quite a bit of expense and fuel and labor and equipment to remove the sand. Have you done any cost analysis where maybe you should use more salt because it pretty much just washes away? SUPERVISOR RUSSELL: WE will take that up with the highway superintendent. The towns are fairly consistent of using the same ratio of sand to salt. Salt is a very, you know, whenever we have a storm like that, they talk about you must have a lot of overtime charges. The overtime is one thing, it's the cost of the salt that's the real driving force in our budgets each year. But certainly we will be happy to talk to the highway superintendent about that. I know he is a member of the Superintendent of Highways Association of Suffolk County, so I am sure he can bring something back if other towns have addressed it somehow. Southold Town Board Regular Meeting February 10, 2015 page 52 MR. CAMPBELL: Yeah, it just seems like there's a lot of cost in removing it and screening it. Okay, well, thank you for your time. SUPERVISOR RUSSELL: Thank you. Would someone else like to address the Town Board on any issue? Benja Schwartz, Cutchogue BENJA SCHWARTZ: Good evening, Benja Schwartz from Cutchogue. How you all doing? Resolution 189, I am curious, I would like to begin by asking with the language on section 42-10 is. It says that there is an exemption from the new proposed law for town administrative boards. I think that could be interpreted in many ways. As I understand it, I don't know but I am asking... SUPERVISOR RUSSELL: What this local law is? MR. SCHWARTZ: No, administrative boards. Because I would think you would want to specify what you... SUPERVISOR RUSSELL: Sure. What the law would do, under the current law, to appoint a town attorney or a town engineer or etc., you need to be a resident of the town. This law would basically allow us to expand our search to all of Suffolk County. It specifically excludes elected officials and administrative boards such as the Planning Board and the Zoning Board of Appeals. MR. SCHWARTZ: And the Trustees? SUPERVISOR RUSSELL: They are excluded under the elective provisions. It says elected and administrative. MR. SCHWARTZ: Okay, so it's not, okay. so I would just, you know, put in there when you, instead of just saying town administrative boards, say town boards including Planning Board and ZBA. The other ones are elected, just to be clear. Uh, didn't hear anything about this law but I guess there was some public discussion. I am curious why you think it would be not such a good idea, Councilman Ghosio. COUNCILMAN GHOSIO: I tend to feel in these positions, I think the original laws were passed for a particular reason. My interpretation of it is you want people in these positions who have a vested interest in the town. So, you know, I would prefer to keep these positions in town if we can. I am not necessarily adverse to having a hearing to decide if the people would like to open it up to the county but that's my opinion and I think that there are other folks that would agree with me, so. I am okay being in the minority. MR. SCHWARTZ: And I can hear your point and I hear your point and I wonder if you couldn't come to a middle ground, where there was a preference for local individuals but in the event, I don't know why, what the criterion would be, whether there was nobody locally that applied for the job or if there was a candidate from outside of Southold Town and Suffolk County also is a big place, maybe it could be limited to candidates from the East End but I.... Southold Town Board Regular Meeting page 53 February 10, 2015 SUPERVISOR RUSSELL: It is reflective of what we are permitted to do under state law, town law under the State of New York. TOWN ATTORNEY FINNEGAN: Just to be clear, though, it does not preclude hiring locally, obviously. It is just opening up a pool of candidates obviously, the ultimate decision lies with the Town Board and it doesn't mean that a local candidate who is qualified for the job would not be considered. MR. SCHWARTZ: I guess this next question is for Mr. Finnegan. Some people have been asking me about the legal status of two-family housing in Southold Town. I know there are a lot of houses that are shared without formal approval but people have been telling me there is no, that you can get a permit for an accessory apartment where the principal residence is occupied by the owner of the property but that a two family house is not within our codes, it is not available under our codes. TOWN ATTORNEY FINNEGAN: I don't believe we actually have two family, we have multi- family, single-family residences and multi -family homes. We don't use the term two family. SUPERVISOR RUSSELL: There's provisions for it in the code just, I don't believe in the residential sections. But I would have to defer to the chief building inspector who could better answer that question. MR. SCHWARTZ: We might look under multi -family rather than two-family. Okay. I just heard about that recently. SUPERVISOR RUSSELL: There are plenty of CO two-family out there in residential zone. So if they have the pre -CO. MR. SCHWARTZ: Pre-existing uses. It's kind of hard to get if you don't have it already. You know, I am looking at resolutions 155, 164 and 171 and they are related. And I apologize, it's hard to look at all three, you have to go through the various pages, it's even harder on the computer but you know, it brings out to the point that the agendas are created as they go, as people go and it doesn't seem to be, well, sometimes there are specifically certain items on the Town Board agendas are placed in positions intentionally moved up to the front of the meeting or the end of the meeting or whatever, we don't know why but these kinds of resolutions that all pertain to related subjects, it would be nice I don't know if maybe the Town Clerk can answer if that is possible to do with the software that we are using, if you insert a new... TOWN CLERK NEVILLE: No, Benjamin, the resolutions go on as they come in. if you start trying to switch things around you kind of end up with a mess all over. It's best just to keep them as they go on. MR. SCHWARTZ: So the software doesn't allow it? Maybe it's time to think about improving the software or the company or something. Southold Town Board Regular Meeting page 54 February 10, 2015 TOWN CLERK NEVILLE: What would be the benefit? MR. SCHWARTZ: Excuse me? TOWN CLERK NEVILLE: What would be the benefit? Do you feel, grouping all the like ones together? MR. SCHWARTZ: The benefit would be meaningful meetings. More easily understood meetings for the benefit of the Town Board, you know, life is confusing these days. There's a lot of things that make it more confusing by separating them. Anyway, we look... TOWN CLERK NEVILLE: Better left as comes on. MR. SCHWARTZ: I mean, we have this whole agenda... TOWN CLERK NEVILLE: If they are too combined, it might get more confusing. MR. SCHWARTZ: I don't think so. A 46 page agenda, you know, if we could make it easier to negotiate and navigate. SUPERVISOR RUSSELL: The agenda is particularly long because we went I think three weeks between meetings. So the work piled up. MR. SCHWARTZ: But in general, would it hurt to have, for example, resolution #155 is advertising for a computer server and I understand it's just a request for bids, request for proposals and bid specifications to be supplied, well, when are the bid specifications going to be supplied? I would hope that those bid specifications were developed prior to the resolution, the authorizing of them, the resolution. Have they been, do you know if the bid specifications have been created yet or are you voting on.... SUPERVISOR RUSSELL: The specifications, you can actually, IT has the specifications on what they are looking for. MR. SCHWARTZ: They do? SUPERVISOR RUSSELL: Yes. MR. SCHWARTZ: That would be nice if that could be understood here and I know that the software does have the capacity to specify the potential or the financial impacts. Or the potential financial impacts. I am just, you know, it would be nice to know what we are thinking of spending, what area of a new computer server for the town is going to cost. Resolution # 164 takes money from the budget line allocated towards work stations/servers so it's kind of, it's interesting that on one hand you are talking about buying a new server and on the other hand, you are taking money out of the budget servers. That is what it seems to me. And I am not sure about resolution 171, it seems again, extremely vague and broad and if I was a Town Board Southold Town Board Regular Meeting page 55 February 10, 2015 member which thank god I am not, I would have wanted more information before advertising for various computer equipment. You know, it looks, included but not limited to desktops and laptops but then etc. I don't know what exactly you are thinking about advertising for bids. It is interesting, that one doesn't even say pursuant to specifications provided by the IT, so I don't know how you are going to advertise for bids if you don't even know what you are looking for to buy? COUNCILWOMAN DOHERTY: Benja, can I interrupt. I am a little confused. First you started out talking about combining some of these resolutions and now you are talking about you want more information on the agenda. All the information, as you know, we discuss during our work session. And there is backup information on all of this available to everybody. So, did you want us to, I mean, technically we don't even have to read any of this, we can just read numbers and say I so move on resolution # 96 and we don't have to read anything. By law. MR. SCHWARTZ: Are you advocating that? COUNCILWOMAN DOHERTY: No, I am not. I am just... MR. SCHWARTZ: Why not? COUNCILWOMAN DOHERTY: Because I think the people need to know what we are talking about and then if they are interested in it, then they can look into it further. But you are asking for two different things right now from what I am hearing. MR. SCHWARTZ: Well, the software provides for considering the financial impacts of various resolutions in the agenda, so I think there is a reason the software provides that and I think that's something that people are interested in. Whether they are interested enough to file a FOIL request, whether they have time to file one between the Friday when the agenda usually comes out and Tuesday of the meeting.... COUNCILMAN DINIZIO: Can I say something, Benja? MR. SCHWARTZ: Sure, please. COUNCILMAN DINIZIO: How many pages do you want this to be? I mean, you just told me it was 40 some odd pages, now you want an explanation of where the money is coming from, where it is going you know.... MR. SCHWARTZ: No, that does not necessarily have to be in the agenda, in the online version of the agenda, I believe there is a way to make links to attachments which as a practice would keep the public informed as to what the Town Board is doing. SUPERVISOR RUSSELL: Okay, first let's just go back a little bit. 155 is a resolution permitting the Town Clerk to advertise. It clearly says in the draft that the bid specs to be provided by the IT department. Any motivated party can go and get the bid specs from the IT Southold Town Board Regular Meeting page 56 February 10, 2015 department. We are locating it for you in the resolution. 164 is housekeeping, it's not actually 2015 money, it's reallocating 2014 money to button up the budget from this past year. MR. SCHWARTZ: Okay, that's 155 and 164, 164 is 2014 budget. I see that. Okay. I understand that. But do you understand my position on having a coherent agenda and including detail on items including for example, resolution 171 which is more information will be needed before this is implemented. Correct? SUPERVISOR RUSSELL: I will take your word for it. TOWN ATTORNEY FINNEGAN: Benja, it's a resolution authorizing an expenditure to advertise, it's not a resolution directing a particular thing. All it is, is the Town Board has to authorize expenditures, so that's what this is, it's saying it's okay to spend money. For Betty to spend money to put an ad in, she will get the specs from the IT Department. It is very different from when the bids come in and they consider the expenditure. We won't know how much money is to be spent until the bids come in and there is something to evaluate and at that point, there will be a resolution on with a lot of detail about what's going to be purchased. MR. SCHWARTZ: The point was made earlier about individuals in town that have knowledge and information that could benefit the town government and we should utilize that to the extent possible and the way to do that is to keep the public informed. I don't understand why I am sensing an opposition to these ideas. SUPERVISOR RUSSELL: There is no opposition, just clarity is what we are offering to the resolutions, so you understand what they are. But there's no opposition. MR. SCHWARTZ: What are you, are you talking about computers here or new computers for everybody in Town Hall or that is what is missing, is clarity. COUNCILMAN DINIZIO: Well, that will be in the advertisement. SUPERVISOR RUSSELL: And you can refer to the IT Department. They work for you, just like everybody. MR. SCHWARTZ: You know, I really, this doesn't mean anything by itself. It's like a contract that's missing the price and then the subject of the contract. COUNCILMAN DINIZIO: Do you want to know how much it costs to place an advertisement? MR. SCHWARTZ: No. I want to know what you are advertising for? What you voted to advertise for? COUNCILMAN DINIZIO: Well, that's what we are authorizing, to advertise. MR. SCHWARTZ: For what? Southold Town Board Regular Meeting page 57 February 10, 2015 COUNCILMAN DINIZIO: You'll find out what we are advertising for when you read the advertisement, just like everybody else. When they read that advertisement, then they are going to go to the proper place and they are going to get the information that they need and they are going to make a bid. MR. SCHWARTZ: You have to know what you are going to advertise for before you place the advertisement. You in effect are placing an advertisement... COUNCILMAN DINIZIO: No, we are just authorizing her to place an ad in the paper, per the IT Department. MR. SCHWARTZ: It doesn't mention the IT Department. COUNCILMAN DINIZIO: Yes, it does. It says IT equipment. MR. SCHWARTZ: 171? COUNCILMAN DINIZIO: 171. Information technology, advertise for bids, IT equipment. MR. SCHWARTZ: Okay. IT equipment. But it doesn't say that there's going to be, that the specifications are going to be provided or, it has no indication. SUPERVISOR RUSSELL: We'll take everything you have to say under advisement. MR. SCHWARTZ: What it is and how much it costs. SUPERVISOR RUSSELL: We will certainly consider everything you have to say. MR. SCHWARTZ: Thank you very much. Okay, I don't want to belabor the point but I am still struggling with this stipulation of settlement for the 50 acre piece of farm land in Cutchogue. I wrote a letter to the paper, hopefully it will be in next week and you will read it. I won't repeat that but it just seems to me tha the purpose of the zoning and of entertaining an application to build 130 condominiums plus a huge private community center doesn't really make sense to me. How is it a community center if it's private. Usually I think of community as kind of a public thing but I guess they will have their own community. Separate from the community that I belong to which has the Cutchogue hamlet center as its center. This new community will be equivalent in size to the hamlet center and about 15% of the population of Cutchogue will increase and as I understand it, other town's on the east end don't permit such large scale developments. They limit the number of units that can be built at one time and in one place. And I just think that the goals of providing housing for elderly people that are no longer able to maintain their own houses and take care of their own houses, they have wonderful goals but I think we could find other ways to do it with less bad results. Even the developers own draft environmental impact statement does recognize that this is going to have a negative, bad, adverse impacts on our community, not just for the people who live right in Cutchogue, yes for them but for everybody who lives on the Peconic Bays, on the North Fork, a lot of people drive through Southold Town Board Regular Meeting page 58 February 10, 2015 Cutchogue if they live in Southold or Orient or Greenport and they want to go through Riverhead. You are going to have worse traffic. It is going to affect everybody in Southold Town. I think it is the wrong place and the wrong thing. To me it's like saying, well, Southold Town, well, we don't have an apartment building and I know people do like to live in apartment buildings. If they want to live in an apartment building, they can go to the city. If they want to live in a big condo development they can go somewhere where those kinds of things fit in without hurting everybody who is already living here, in terms of financial impacts, environmental impacts, social and cultural impacts. Thirty years ago, when the Town Board rezoned that property for high density residential, a lawyer from Twoomey, Latham, Shea and Kelley wrote a letter to the Town Board and I just think it's beautiful the way his language, such an artful attorney, unlike myself. I'd call them a bunch of liars but this is what he said and I will end with this, `however, I would commend to your reading the original environmental assessment form, particularly the disturbingly inadequate candor contained in the applicants evaluation of the projects impact on open space, traffic, population, scenic vistas, farmland and other existing ecological features of the area just north of the hamlet of Cutchogue.' I will be trying to follow that application through the Planning Board. But I don't believe the Planning Board has the authority or ability to eliminate all of the adverse impacts that will accrue if that proposed development, as it is described in the stipulation is approved. Thank you for your time. Supervisor Russell SUPERVISOR RUSSELL: Thank you. Would anybody else like to address the Town Board? (No response) Motion to adjourn? Motion To: Adjourn Town Board Meeting RESOLVED that this meeting of the Southold Town Board be and hereby is declared adjourned at 5:36P.M. �. Eli beth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: Jill Doherty, Councilwoman AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell